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Home My WebLink AboutPackets - Historic Preservation Commission (87) D R A F T AGENDA TOWN OF ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION JANUARY 4, 2021 ZOOM MEETING Join Here or Phone: (669) 900-6833 Meeting ID: 915 3764 3989 Passcode: 516879 REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In advance requests to speak are preferred and may be sent to Brandon Laue at blaue@orovalleyaz.gov no later than one hour before the meeting begins. COUNCIL LIAISON COMMENTS PRESENTATIONS 1.Historical Society Update presented by Roxy Johnson, President 2.Presentation and discussion regarding general board and commission member duties and responsibilities, public records, open meetings and conflict of interest CONSENT AGENDA 1.REVIEW AND APPROVAL THE DECEMBER 7, 2020 MEETING MINUTES 2.CONSIDERATION AND ADOPTION OF CALENDAR YEAR 2021 HISTORIC PRESERVATION COMMISSION MEETING SCHEDULE REGULAR SESSION AGENDA 1.WELCOME NEW MEMBERS 2.ELECTION OF HISTORIC PRESERVATION COMMISSION CHAIR 3.ELECTION OF HISTORIC PRESERVATION COMMISSION VICE CHAIR 4.DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL REPORT ASSIGNMENT 5.DISCUSSION AND POSSIBLE ACTION OF ASSIGNMENTS FOR THE CULTURAL HERITAGE PRESERVATION PLAN 6.PRESENTATION AND DISCUSSION REGARDING HISTORIC PRESERVATION TOPICS FOR CERTIFIED LOCAL GOVERNMENTS DEPARTMENT UPDATE FUTURE AGENDA ITEMS The Commission may bring forth general topics for future meeting agendas. Commission may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H ADJOURNMENT POSTED: When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted Public Hearing. However, those items not listed as a Public Hearing are for consideration and action by the Historic Preservation Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application, Zoom, Click Here or by phone at (669) 900-6833 Meeting ID: 915 3764 3989 Passcode: 516879 prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly encouraged to email your request to speak to blaue@orovalleyaz.gov and include your name and town/city of residence in order to provide the Chair with advance notice so you can be called upon more efficiently during the Zoom meeting. 4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order, following those who submit their names in advance. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted. For the record, please state your name and whether or not you are a Town resident. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. Please limit your comments to 3 minutes. During “Call to Audience” you may address the Commission on any issue you wish. Any member of the public speaking must speak in a courteous and respectful manner to those present. 5. If a member of the public would like to submit written comments to the Historic Preservation Commission for their consideration prior to the meeting, please email those comments to blaue@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have questions, please contact Facility Manager, Brandon Laue, at 520-229-5032 or email at blaue@orovalleyaz.gov. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Historic Preservation Commission AGENDA ITEM: 1. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: Historical Society Update presented by Roxy Johnson, President RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Historic Preservation Commission AGENDA ITEM: 2. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: Presentation and discussion regarding general board and commission member duties and responsibilities, public records, open meetings and conflict of interest RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Mike Standish, Town Clerk and Joe Andrews, Deputy Town Attorney will lead the discussion. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Historic Preservation Commission AGENDA ITEM: 1. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: REVIEW AND APPROVAL THE DECEMBER 7, 2020 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the Minutes of the December 7, 2020 Historic Preservation Commission meeting. Attachments 2020 12 07 Draft Minutes Historic Preservation Commission AGENDA ITEM: 2. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: CONSIDERATION AND ADOPTION OF CALENDAR YEAR 2021 HISTORIC PRESERVATION COMMISSION MEETING SCHEDULE RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: The 2021 meeting dates for consideration are as follows: 01/04/21 - Regular Meeting, Elections 02/01/21 - Regular Meeting 03/01/21 - Regular Meeting 04/05/21 - Regular Meeting 05/03/21 - Regular Meeting 06/07/21 - Regular Meeting 09/07/21 - Regular Meeting *Moved from 09/06 10/04/21 - Regular Meeting 11/01/21 - Regular Meeting 12/06/21 - Regular Meeting FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the meeting dates of calendar year 2021 for the Historic Preservation Commission. Attachments HPC Meeting Dates Historic Preservation Commission AGENDA ITEM: 1. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: WELCOME NEW MEMBERS RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: On December 2, 2020 Town Council approved the following terms for the Historic Preservation Commission. re-approved Daniel Biel for a term expiring December 31, 2023 and new members Puntadeleste Bozeman for a term expiring December 31, 2021, this is a partial term Von Golden for a term expiring December 31, 2023 Stephanie Krueger for a term expiring December 31, 2023 Council Member Steve Solomon has been retained as the Council Liaison. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Historic Preservation Commission AGENDA ITEM: 4. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL REPORT ASSIGNMENT RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Gail Munden has agreed to do the annual report in February. The Commission will need to approve her completing this assignment. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve the Annual Report to be assigned to Gail Munden. I MOVE that the Annual Report be presented at the February 1, 2021 Meeting. Historic Preservation Commission AGENDA ITEM: 5. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION OF ASSIGNMENTS FOR THE CULTURAL HERITAGE PRESERVATION PLAN RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: The Oro Valley Cultural Heritage Preservation Plan originally prepared in 2011 was last revised in 2015. This plan provides a guide for moving forward in developing and maintaining historic properties and programs. Six components are identified, each of which contains suggested action items. Public Participation and Heritage Education1. Historic Steam Pump Ranch2. Historic Neighborhoods3. Town History Records and Reports4. Undeveloped Areas of the Town5. Honey Bee Village Archeological Preserve6. The Historic Preservation Commission should review this plan annually. In this stage, the Commission will decide, which components, if any, should be reviewed to be discussed at a future meeting. Based on these reviews, the Commission may make recommendations to Town staff who will coordinate this plan into the annual Historic Preservation Commission work plan. Today's Goal: Briefly discuss each component and assign Commissioner(s) to review their component(s) to provide feedback at a future meeting. Future Goals: Provide feedback on assigned component1. Prioritize items to be addressed2. Create a Work plan for 2021 on Commission priorities3. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve the Oro Valley Cultural Heritage Preservation Plan component assignments as listed below with assignment feedback due at the next meeting on Monday, February 1, 2021 (or at the March 1, 2021 meeting?) Public Participation and Heritage Education to Commissioner(s) __________________________________1. Historic Steam Pump Ranch to Commissioner(s) __________________________________2. Historic Neighborhoods to Commissioner(s) __________________________________3. Town History Records and Reports to Commissioner(s) __________________________________4. Undeveloped Areas of the Town to Commissioner(s) __________________________________5. Honey Bee Village Archeological Preserve to Commissioner(s) __________________________________6. Attachments CULTURAL HERITAGE PRESERVATION PLAN Historic Preservation Commission AGENDA ITEM: 6. Meeting Date:01/04/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: PRESENTATION AND DISCUSSION REGARDING HISTORIC PRESERVATION TOPICS FOR CERTIFIED LOCAL GOVERNMENTS RECOMMENDATION: Staff recommends that the commission print and keep the attachment as a reference. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Mrs. Dellerman-Silverthorn will present the attached. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments JANUARY CLG PRESENATION