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HomeMy WebLinkAboutPackets - Council Packets (1625) AGENDA ORO VALLEY TOWN COUNCIL AND *BOARD OF DIRECTORS FOR ORO VALLEY WATER IMPROVEMENT DISTRICT NO. 1 REGULAR SESSION FEBRUARY 18, 1998 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 P.M. CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 P.M. Pursuant to ARS 38-431.03 (A)(3) for consultation with the attorney for the Town for legal advice and ARS 38-431.03 (A)(4) for pending litigation regarding the proposed Trustee Agreement and other related documents in the settlement of the City of Tucson v. Metropolitan Water District and Oro Valley Water Improvement District No. 1 lawsuit REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL UPCOMING MEETING ANNOUNCEMENTS - TOWN MANAGER ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - 02/04/98; 02/09/98 B. Police Report - January 1998 C. Resolution No. (R)98-08 Authorizing a condemnation action for the purpose of obtaining road right-of-way to maintain permanent street access between the Tangerine Heights subdivision and the Wildridge (a.k.a. Rancho de Oro) Subdivision D. Approval of the 1997/98 Planning & Zoning Commission Work Plan (Revision I) E. Request for postponement of rendering the Annual Water Utility Commission Report until April 15, 1998 F. Resolution No. (R)98-09 Providing notice of the March 10, 1998 Primary Election; Establishing Polling Places and Voting Districts and the times that such polls will be open; and appointing Election Officials and Fixing their Compensation 02/18/98 Agenda, Council Regular Session 2 2. PUBLIC HEARING - OV13-97-42 CANADA CROSSROADS APPEAL OF DEVELOPMENT REVIEW BOARD DENIAL OF GRADING WAIVER REQUEST (PROPERTY LOCATED AT THE SOUTHWEST CORNER OF LAMBERT LANE & LA CANADA DRIVE) (CONSIDERATION AND/OR POSSIBLE ACTION) 3. AWARD OF BID FOR WATER SYSTEM IMPROVEMENTS AT DENNIS WEAVER PARK (CONSIDERATION AND/OR POSSIBLE ACTION) 4. PUBLIC HEARING - OV8-97-2 STORAGE USA REQUEST FOR CONDITIONAL USE PERMIT TO EXPAND AN EXISTING NON-CONFORMING USE (A SELF STORAGE FACILITY) ONTO ADJACENT C-1 ZONED PROPERTY, LOCATED ON THE EAST SIDE OF ORACLE ROAD, SOUTH OF HARDY AND NORTH OF MAGEE (8710 N. ORACLE ROAD) (CONSIDERATION AND/OR POSSIBLE ACTION) 5. ACCEPTANCE OF THE 1997 FUTURE SEARCH SUMMARY REPORT (CONSIDERATION AND/OR POSSIBLE ACTION) 6. PUBLIC HEARING - RESOLUTION NO. (R)98-10 ADOPTION OF THE TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN, FEBRUARY 1998 (CONSIDERATION AND/OR POSSIBLE ACTION) 7. OV12-97-23 SHERATON EL CONQUISTADOR BALLROOM EXPANSION LANDSCAPE PLAN (CONSIDERATION AND/OR POSSIBLE ACTION) 8. OV12-96-2E RANCHO VISTOSO NEIGHBORHOOD 2, LOTS 163-180, 221-244, 262-318 FINAL PLAT (PROPERTY LOCATED EAST OF SUN CITY AND NORTH OF RANCHO VISTOSO BLVD. (NORTH OF THE ABCO CENTER) (CONSIDERATION AND/OR POSSIBLE ACTION) 9. OV12-96-04A RAM'S CANYON PHASE II, LOTS 1, 2, 56-58 AND 113-145, AND COMMON AREAS A AND C, FINAL PLAT (PROPERTY LOCATED ON THE EAST SIDE OF ORACLE ROAD, IMMEDIATELY SOUTH OF CATALINA STATE PARK) (CONSIDERATION AND/OR POSSIBLE ACTION) RECESS REGULAR TOWN COUNCIL SESSION - CONVENE OVWID #1 BOARD OF DIRECTORS MEETING: 10.* RESOLUTION NO. (R)98-11 TRUST AGREEMENT AND ANY OTHER RELATED DOCUMENTS REGARDING THE SETTLEMENT OF THE CITY OF TUCSON V. METROPOLITAN WATER IMPROVEMENT DISTRICT AND ORO VALLEY WATER IMPROVEMENT DISTRICT NO. 1 LAWSUIT (CONSIDERATION AND/OR POSSIBLE ACTION) 02/18/98 Agenda, Council Regular Session 3 ADJOURN OVWID #1 BOARD OF DIRECTORS MEETING - RESUME REGULAR TOWN COUNCIL SESSION 11. GENERAL PLAN CONFORMANCE UPDATE (CONSIDERATION AND/OR POSSIBLE ACTION) 12. RESOLUTION NO. (R)98-12 AUTHORIZING THE TOWN'S PARTICIPATION IN THE 1998 LOCAL, REGIONAL, AND STATE PARKS HERITAGE FUND GRANT PROGRAM AND TO DIRECT TOWN STAFF TO SUBMIT A COMPLETED GRANT APPLICATION FOR THE CDO RIVERFRONT PARK SITE ON LAMBERT LANE (CONSIDERATION AND/OR POSSIBLE ACTION) TOWN MANAGER'S REPORT ENGINEER'S REPORT BUILDING OFFICIAL'S REPORT PLANNING & ZONING DIRECTOR'S REPORT POLICE CHIEF'S REPORT COUNCIL COMMITTEE REPORTS CALL TO AUDIENCE - (According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under Call to Audience cannot be discussed by the Town g items as they have not been placed on the agenda. Any must be addressed to the whole Council, not a specific member. In order to speak during Call to Audience, please specify what you wish to discuss when completing the blue speaker card.) ADJOURNMENT POSTED: 02/13/98 4:30 P.M. RG Ap acket of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. - 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. 02/18/98 Agenda, Council Regular Session 4 Instructions to Speakers Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of thep ublic may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during Call to Audience, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 04, 1998 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER 7:00 p.m. ROLL CALL PRESENT: Cheryl Skalsky, Mayor Paul Parisi, Vice Mayor Bill Kautenburger, Councilmember Frank Butrico, Councilmember Dick Johnson, Councilmember Town Manager Chuck Sweet announced the meetings for the upcoming week. He also reported that there would be an American Cross Blood Drive held in the Council Chambers on Friday, February 6 from 1:00 p.m. to 4:00 p.m., a Special Session of the Town Council on Monday, February 9 at 3:00 p.m., and Early Voting will begin on February 5, 1998 at Town Hall. 1. CONSENT AGENDA MOTION: Councilmember Butrico MOVED to approve the Consent Agenda as presented. Councilmember Kautenburger SECONDED the motion. Motion carried, 5 - 0. A. Minutes - 01/21/98; 01/28/98 B. Finance Report - 2nd Quarter Ended December 31, 1997 C. Approval of License Agreement for Vistoso Vista 2. PUBLIC HEARING - ORDINANCE NO. (0)98-05 TRANSLATIONAL ZONING OF THE WEST LAMBERT LANE PARK SITE, A PORTION OF SECTION 10 TOWNSHIP 12 SOUTH RANGE 13 EAST, FROM PIMA COUNTY SR TO ORO VALLEY R1-144, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH Community Development Director Don Chatfield reported that the Planning and Zoning Commission and staff recommend adoption of Ordinance No. (0)98-05 which would accomplish a translational zoning from Pima County SR (Suburban Ranch District) to Oro Valley R1-144. Mayor Skalsky opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Councilmember Kautenburger MOVED to adopt Ordinance No. (0)98-05, the translational zoning of the West Lambert Lane Park Site from Pima 02/04/98 Minutes, Council Regular Session 2 County SR to Oro Valley R1-144 with permitted uses limited to facilities related to community park and recreational purposes. Councilmember Johnson SECONDED the motion. Motion carried, 5 - 0. 3. RESOLUTION NO. (R)98-06 APPROVAL OF GEOGRAPHIC INFORMATION SYSTEM SERVICES FEE SCHEDULE MOTION: Councilmember Johnson MOVED to adopt Resolution No. (R)98-06, establishing fees to be charged for the provision of Geographic Information Services by the Town. Vice Mayor Parisi SECONDED the motion. Motion carried, 5 - 0. 4. APPROVAL OF PARTICIPATION IN THE AERIAL PHOTOGRAPHY CONTRACT ADMINISTERED BY CITY OF TUCSON AND PIMA ASSOCIATION OF GOVERNMENT Town Engineer David Hook reported that the Town of Oro Valley has been invited to participate in a contract with Pima Association of Governments and the City of Tucson in providing aerial photographs and digital data to update the Town's existing Geographical Information System (GIS). Mr. Hook stated that by participating in the contract, the Town's portion of the project would be $59,000 which would save the Town an estimated $125,000. In answer to a question from Councilmember Johnson, Finance Director David Andrews stated that $66,000 was budgeted in 1997-98 and an additional $50,000 was recommended in the 1998/99 CIP. Vice Mayor Parisi stated that he was impressed with the $125,000 savings and commended staff in their efforts to work with other governmental agencies. MOTION: Councilmember Butrico MOVED to participate in the contract award by the City of Tucson and the Pima Association of Governments to SAIC for Town-wide aerial photographs and digital data for the Town-wide GIS updating process. Councilmember Kautenburger SECONDED the motion. Motion carried, 5 - 0. 5. OV12-94-32 SUNRIDGE II - REQUEST TO AMEND LOCATION OF NO ACCESS EASEMENT, LOTS 12, 19 & 50 (PROPERTY LOCATED NORTH OF TANGERINE ROAD AND IMMEDIATELY WEST OF RANCHO VISTOSO,NEIGHBORHOOD 7,THE SUBDIVISION LIES TO THE NORTH OF, AND IS ACCESSED THROUGH THE COYOTE RIDGE SUBDIVISION TO THE SOUTH) MOTION: Councilmember Johnson MOVED to approve abandonment of a portion of the one foot no access easement on Lots 12, 19 and 50, Sunridge II, and the establishment of a new one foot no access easement in accordance with 02/04/98 Minutes, Council Regular Session 3 the 3 attached abandonment documents and exhibits, with the legal documents effecting these changes to be recorded with the Pima County Recorder for the permanent record and the applicant notify Pima County Addressing regarding these changes. Councilmember Kautenburger SECONDED the motion. Motion carried, 5 - 0. 6. REQUEST FROM MR. & MRS. STEVEN PETERSON FOR A TEMPORARY WAIVER OF THE NO ACCESS EASEMENT TO THEIR PROPERTY FROM COPPER CREEK TRAIL TO THEIR LOT (LOT #5) IN COPPER CREEK BLOCK H (1312 W. SEVEN FALLS PLACE) Town Engineer David Hook reported that Mr. and Mrs. Steven Peterson have requested a temporary waiver of the no access easement to their property to build a pool in their back yard. He explained that there was no suitable access from other directions. Mr. Hook stated that the Peterson's have obtained approval from the Copper Creek Homeowner's Association to install the pool if the Town grants the temporary waiver. MOTION: Councilmember Kautenburger MOVED to approve Mr. and Mrs. Peterson's request for temporary access from Copper Creek Trail to Lot 5 in Copper Creek Block H subject to staff recommendations #1 and # 2: 1) The Peterson's obtain a Right-of-Way Use Permit from the Department of Public Works; and 2) Access is used only for the purpose of pool construction. Councilmember Butrico SECONDED the motion. Motion carried, 5 - 0. TOWN MANAGER'S REPORT No report. ENGINEER'S REPORT No report. BUILDING OFFICIAL'S REPORT No report. PLANNING & ZONING DIRECTOR'S REPORT No report. POLICE CHIEF'S REPORT No report. 02/04/98 Minutes, Council Regular Session 4 COUNCIL COMMITTEE REPORTS Councilmember Johnson reported that he has met with the architects who are planning the Town Hall complex building addition. He stated that the architects are in the process of meeting with the Department Heads to perform a needs assessment for the proposed project. Vice Mayor Parisi reported that the Chamber of Commerce's retreat held at Biosphere II was beneficial. He also stated that the Chamber is happy with the Town's cooperation on projects involving businesses. Vice Mayor Parisi also reported that at the last Pima Association of Governments meeting, he was elected chairman. He stated that the Efficiency Committee is working on their Mission Statement and will be looking for volunteers. He also reported that the Fire Advisory Committee will be reviewing the consultants report and bringing forth a recommendation to Council within the next few weeks. CALL TO AUDIENCE No speakers. ADJOURNMENT There being no objections, Mayor Skalsky adjourned the meeting at 7:15 p.m. Respectfully submitted, <.)\ Roxana Garrity, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of Oro Valley, Arizona held on the 4th day of February, 1998. I further certify that the meeting was duly called and held and that a quorum was present. this COdayof 1998 Dated / A 4" Kathry E. Cuvelier, CMC Town Clerk MINUTES SPECIAL SESSION ORO VALLEY TOWN COUNCIL AND FIRE ADVISORY BOARD** FEBRUARY 9, 1998 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE SPECIAL SESSION - AT OR AFTER 3:00 p.m. CALL TO ORDER: 3:10 p.m. PRESENT: Cheryl Skalsky, Mayor Bill Kautenburger, Council Member Frank Butrico, Council Member Dick Johnson, Council Member EXCUSED: Paul Parisi, Vice Mayor 1. AWARD OF GENERAL CONTRACTOR BID FOR LRSP HERITAGE FUND PROJECT FOR DENNIS WEAVER PARK MOTION: Council Member Kautenburger MOVED to award the Base Bid, Add Alternate #1, and Add Alternate #2 for General Contractor Services to perform proposed LRSP Heritage Fund Renovations at Dennis Weaver Park to Peck Enterprises Incorporated, in the amount not to exceed $106,600. MOTION SECONDED by Council Member Butrico. MOTION carried 4 - 0. 2. RESOLUTION (R)98-07 - ACCEPTANCE OF QUIT CLAIM DEED FROM CANADA DEL ORO PARTNERS FOR THE AQUISITION OF NEW WELL SITE #23 PARCEL AND ACCESS EASEMENT IN THE VICINITY OF THE NORTHWEST CORNER OF LAMBERT LANE AND NORTH 1ST AVENUE MOTION: Council Member Butrico MOVED to approve Resolution No. 98-07 accepting the donation of the site for Water Plant #23 and authorizing the Mayor to execute a Special Warranty Deed and Grant of Easements accomplishing said donation. MOTION SECONDED by Council Member Johnson. MOTION carried 4 - 0. 3. AWARD OF BID - PROJECT NO. W01-0198, TOWN OF ORO VALLEY WATER UTILITY WELL #23 NEW "C" ZONE POTABLE WATER PRODUCTION WELL LOCATED IN THE VICINITY OF THE NORTHWEST CORNER OF LAMBERT LANE AND NORTH FIRST AVENUE Mark Taylor, Engineer with Westland Resources, explained the 2 methods of well production and how they will work. 02/09/98 Minutes, Council Special Session 2 Council Member Butrico stated this is a "kickoff' to the Commercial Readiness Program. MOTION: Council Member Butrico MOVED to award the contract No. W01-0198 to Arizona Beeman Drilling in the amount of$130,262.50 with the recommendations A - F. MOTION SECONDED by Council Member Kautenburger. MOTION carried 4 - 0: A. We recommend the award of contract No. WO 1-0198 to Arizona Beeman Drilling, the lowest responsible bidder, in the amount of $130,262.50. B. Direct the Town Engineer to prepare a Notice of Award to Arizona Beeman Drilling and transmit said notice along with the Contract Agreement and Bond Forms for execution. C. Direct the Town Engineer to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon the receipt of the Contract Agreement. D. Authorize the Town Engineer to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of Work. E. Direct the Town Clerk to hold the bid bonds from all bidders until such time that a contract agreement has been executed. F. Authorize the contractor to perform 24 hour construction operations while drilling, setting the casing string, well development, and pump testing. 4. AWARD OF BID - PROJECT NO. WO3-0398 TOWN OF ORO VALLEY WATER UTILITY STARTUP TELEMETRY PROJECTS MOTION: Council Member Kautenburger MOVED to approve the award of contract No. W03-0398 to Interactive Controls, Inc. MOTION SECONDED by Council Member Butrico. Motion carried 4 - 0: A. We recommend the award of contract No. W03-0398 to Interactive Controls, Inc.,the lowest responsible bidder, in the amount of$114,425.00, subject to the required reference checks. B. Direct the Town Engineer to prepare a Notice of Award to Interactive Controls, Inc. and transmit said notice along with the contract agreement and bond forms for execution. C. Direct the Town Engineer to issue the Notice to Proceed in accordance with the requirements of the contract agreement upon the receipt of the contract agreement. D. Authorize the Town Engineer to execute contract change orders and/or supplemental agreements incidental to the prosecution of work. E. Direct the Town Clerk to hold the bid bonds from all bidders until such time that a contract agreement has been executed. Mayor Skalsky asked that staff receive artistic input for the walls surrounding the wells and that 02/09/98 Minutes, Council Special Session 3 the theme be carried throughout the town. Town Engineer David Hook stated a landscape plan will be developed for screening the walls and it will be taken through the Development Review Board for approval. EXECUTIVE SESSION - AT OR AFTER 4:00 p.m. ** Meeting with the Town Council, the Fire Advisory Board, and the Town Attorney in accordance with A.R.S. 38-431.03 (A)(3) to obtain legal advice and discuss legal liability issues regarding fire protection with the Town Attorney. Mayor Skalsky stated that an Executive Session would not be held today. Council Member Kautenburger directed staff to take this item back to the Fire Advisory Board for further consideration. Council Member Butrico recommended having a study session first to discuss what has been recommended by the consultant so that the Council will be better informed before going into an Executive Session. He asked that the Executive Session be deferred to a later date. NO EXECUTIVE SESSION HELD. ADJOURNMENT Council Member Butrico MOVED to ADJOURN the meeting at 3:35 p.m. MOTION SECONDED by Council Member Kautenburger. MOTION carried 4 - 0. Respectfully submitted, (e, Kathryn uvelier, CMC Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the Town Council of Oro Valley, Arizona held on the 9th day of February, 1998. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 13 day of `-n , 1998 CZA-44J-4-6,2. Kathryn E. Cuvelier, CMC Town Clerk 0 t9 02 O „poL.c., -' ♦ra 11000 N. La Canada Dr. f v ¢y ► Oro Valley, Arizona 85737 WERNER S.WOLFF, Chief of Police r, ;;.::;::.:.;.::.;;:; ;::: r: }; : :;::'-� Phone (520) 742-5474 FAX (520) 797-2616 AQ ? ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Mayor Skalsky and Town Council FROM: Chief Werner S. Wolff DATE: February 11, 1998 RE: Monthly Breakdown of Citations by Violation and Police Activity Summary Attached please find the updates for the month of January, 1998. Also attachedp lease find a REVISED 1997 summary. After having been investigated it was found that several"Burglaries" should have been classified as thefts. 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Authorizing a condemnation action for the purpose of obtaining road right-of-way to maintain permanent street access between the Tangerine Heights Subdivision and the Wildridge (a.k.a. Rancho de Oro) Subdivision SUMMARY: Councilmembers may recall that they reviewed and approved the Tangerine Heights Development Agreement at the January 7, 1998 Town Council meeting. This document was fully executed January 22, 1998. In the agreement the Town agreed to commence condemnation proceedings to acquire the necessary right-of-way across a "spite strip" between the Tangerine Heights and Wildridge Subdivisions. Legal counsel recommends obtaining a resolution from Town Council to proceed with condemnation. The resolution will give staff and legal counsel the authority on behalf of the Town to condemn property in the area of the Wildridge (a.k.a Rancho de Oro) subdivision, BK 47, PG 69 M&P (Lots 1- 43) in order to place a street connection between the Tangerine Heights and the Wildridge Subdivisions. ATTACHMENTS: 1. Copy of Development Agreement 2. Resolution number (R) 98 - 08 FISCAL IMPACT: None for the Town of Oro Valley per the development agreement RECOMMENDATIONS: Acceptance is recommended SUGGESTED MOTION: I move we adopt Resolution number (R) 98-08 or I move we not adopt Resolution number (R) 98-08 Ci .0' 'Iagaigari - De ent Hea; V 1 i Town Manager RESOLUTION NO. (R)92-ni1 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ' PIMA COUNTY, ARIZONA, APPROVING AND AUTHORIZING THE FILING OF A CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINGING PERMANENT STREET RIGHT-OF-WAY AND ACCESS IN THE WILDRIDGE SUBDIVISION (A.K.A. RANCHO DE ORO) BK. 47, PG 69 M & P. WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all the rights, privileges and benefits, and entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and law of the State of Arizona and the United States; and WHEREAS, the acquisition of property is necessary to the publics health, safety and welfare in order to provide for permanent street right-of-way and access; and WHEREAS, the TOWN COUNCIL deems it necessary in the interest of providing for the health, safety and welfare of the citizens of the TOWN OF ORO VALLEY to authorize the Town's legal counsel to proceed with said condemnation action in order to ensure that the citizens of ORO VALLEY have adequate street right-of-way and safe vehicular access; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That legal counsel and staff are authorized to proceed with the filing of condemnation documents and any action to obtain property within the recreation area west of that portion of that portion of Copper Spring Trail adjacent to lots 34 and 35 in the Wildridge subdivision (a.k.a. Rancho de Oro; Book 47, Maps and Plats, page 69) should this be found to be necessary in their discretion. Staff is authorized to negotiate a solution and take all steps necessary to accomplish this to final resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 18th day of February , 1998. ATTEST: TOWN OF ORO VALLEY,ARIZONA Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Cheryl Skalsky, Mayor CTobin Sidles, Town Attorney F. r,NN RODR I SUEZ. "FCORDER ; r^CKET - = - ; C= it)771-7 RECORDED BY: TBE 515 DEPUTY RECORDER trk) NO. OF F'AGGES : 8 1969 ROOC ' r SEQUENCE: 98011038 SOROV01 /22/93 TOWN OF ORO VALLEY AG 11 :50:00 11000 N LA CANADA MAIL ORO VALLEY AZ 85737 AMOUNT PAID $ 8.00 DEVELOPMENT AGREEMENT This development agreement ("Agreement") is entered into by and between the Town of Oro Valley, an Arizona municipal corporation ("Town"), and TANGERINE HEIGHTS LLC ("Developer"). Town and Developer are sometimes referred to collectively in this Agreement as "the Parties". RECITALS A. A.R.S. § 9-500.05 authorizes Town to enter into binding development agreements with landowners to, among other things, facilitate the financing of public infrastructure needed to serve property. B. Developer is the owner of that real property located in the Town and consisting of the • approximately 80 acres in the east half of the southwest quarter of Section 35, Township 11 South, Range 13 east, Gila and Salt River meridian, and currently being developed as "Tangerine Heights Lots 1-80 and Common Area A", Oro Valley file 0V12-96-14). The property is referred to in this agreement as "the Property", and the development as proposed on the Tangerine Heights subdivision plat is referred to in this Agreement as "the Subject Development". C. As originally submitted by Developer, the Subject Development shows two roadways accessing directly onto Tangerine Road. D. Town and Developer desire for safety and circulation reasons to eliminate the eastern access point from the Subject Development to Tangerine Road, and instead to provide secondary access to Tangerine Road via Prairie Bluff Drive to Copper Spring Trail, a public street located immediately east of the Property, in a development known as Rancho de Oro, recorded at Book 47 of Maps and Plats at page 69. E. To connect Prairie Bluff Drive to Copper Spring Trail, it is necessary for Town to acquire by condemnation right of way over a narrow strip of property identified on the Rancho de Oro subdivision plat as "REC. AREA". This strip of property is referred to in this Agreement as "the Condemnation Strip". F. The Parties desire to set forth in detail the rights and obligations of the Parties with respect to the condemnation and the construction of Prairie Bluff Drive and the eastern roadway connection from the property to Tangerine Road in the event the condemnation is unsuccessful or is abandoned. AGREEMENT Now, THEREFORE, in consideration of the foregoing recitals and the mutual promises and agreements set forth in this Agreement, the Parties agree as follows: DEVELOPMENT AGREEMENT BETWEEN TANGERINE HEIGHTS LLC AND THE TOWN OF ORO VALLEY 1 0 7 7 PAGE I OF 5 1 5 1. Condemnation. Town shall, within 60 days after execution of this Agreement, commence condemnation proceedings to acquire the Condemnation Strip. 2. Costs of Condemnation. Developer shall pay all costs associated with the condemnation action, including without limitation the attorney's fees and staff costs incurred by Town, and any and all orders and judgments entered in the condemnation action. 3. Deposit of Funds. Developer shall deposit with Town the amount of$15,000, which shall be held by Town as security for payment of Developer's obligations under this Agreement. If Developer fails to pay any obligations under paragraph 2, Town may withdraw sufficient funds from the escrow account to pay such costs. In that event, Developer shall promptly replenish the escrow account, bringing its total back to $15,000. If Developer fails P Y to replenish the escrow account within 15 days, Town may terminate this Agreement pursuant to paragraph 7. 4. Prairie Bluff Drive. Developer shall pay all costs of engineering and constructing Prairie Bluff Drive to its connection with Copper Spring Trail. The construction of Prairie Bluff Drive shall be completed not more than 270 days after the Town obtains immediate possession of the Condemnation Strip. 5. East Access to Tangerine Road. The east access from the Property to Tangerine Road, referred to in the subject development as "Tall Grass Drive", shall not be constructed unless and until this agreement is terminated pursuant to paragraph 7 or until the condemnation has been unsuccessful or abandoned. In that event, the Tall Grass Drive connection to Tangerine Road shall be constructed as shown on the approved improvement plans for the Subject Development, including without limitation all improvements to Tangerine Road as shown on said improvement plans. 6. Failure to Construct Improvements. If Developer fails to construct the improvements set forth in this agreement, Town may use any funds remaining in the escrow account established pursuant to paragraph 3 to construct such improvements or may withhold further building permits for construction within the Subject Development until such improvements are completed, or Town may do a combination of both. 7. Terminatio; If Developer fails to make the payments or to construct the improvements required under this Agreement, Town may terminate this Agreement upon five calendar days written notice to Developer. Notwithstanding any termination, Developer shall be responsible for payment of all sums incurred by Town prior to termination. 8. Notices. All notices required under this Agreement shall be given as follows: To DEVELOPER: % Dick Maes TANGERINE HEIGHTS, LLC 5861 South Kyrene Road, Suite 1 Tempe, Arizona 85283 DEVELOPMENT AGREEMENT BETWEEN TANGERINE HEIGHTS LLC AND THE TOWN OF ORO VALLEY 1 0 7 1 7 . 5 1 6 PAGE OF To TowN: Chuck Sweet, Manager TOWN OF ORO VALLEY 11000 North La Canada Drive Oro Valley, Arizona 85737 with a copy to: Frank Cassidy, P.C. 177 North Church, Suite 610 Tucson, Arizona 85701 9. Conflict of Interest. This Agreement is subject to the provisions of A.R.S. § 38-511, which provides for termination in certain situations involving conflicts of interest. 10. Severability. If any provision of this Agreement is declared void or unenforceable, such provision shall be severed from this Agreement, which shall otherwise remain in full force and effect. 11. Recording. This Agreement shall be recorded with the Pima County Recorder after its execution by Town and Developer. 12. Effective Date. This Agreement shall be effective when it is executed on behalf of . Town. "TowN" "DEVELOPER" TOWN OF ORO VALLEY TANGERINE HEIGHTS LLC / - ., ;.'CherylSkals Mayoror Date Dick Maes, fend Date Authorized Agent ATTEST: . .) ! r • .r ;-Katt ryn,. uvelie' Town Clerk STATE OF ARIZONA ) SS. County of Pin= • ) crithAve?i-°- tbax,,6,0 The foregoing instrument was acknowled;ed before me this Itilay..3 ,, 1997, by Dick AuthorTcsi,,Ps.„, ent: Maes, who ag acknowledged that he is the St TANGERINE HEIGHTS, LLC, an Arizona limited liability company, on behalf of the company. KAY S.ETHERIDGE • Notary Public-Arizona j,/it:'-`44 J/ ^ MARICOPA COUNTY • � - M Commission Expires Mycommission expires: �� y Notary Public - - AUQUST02001 -u: caoot • DEVELOPMENT AGREEMENT BETWEEN TANGERINE HEIGHTS LLC AND THE TOWN OF ORO VALLEY PAGE 3 OF 3 1070 517 F---- TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: . HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Senior Planner SUBJECT: 1997-98 PLANNING AND ZONING COMMISSION WORK PLAN (REVISION I) BACKGROUND: Annually, the Planning & Zoning Commission prepares and adopts a work plan. The Work Plan (per OVZCR 1-402A) coordinates Town staff work regarding development review, land use plans, and Zoning Code amendments by listing specific projects, their status, and the recommended priority for completion. The Council approved this plan on September 17t''. At the February 3rd Commission hearing it was reviewed and, by a unanimous vote, forwarded to the Council recommending adoption. 1997-98 WORK PLAN: 'he revised 1997-98 Work Plan is attached herewith. It is divided into four parts: One section each for Enforcement, Current Planning and Advance Planning; and one section for other Departments (such as Public Works). The fields and abbreviations in the work plan are explained on the first page. The priorities shown are those recommended by Staff. New Items Two new items have been added: 1. An analysis of the conformance of existing zoning to the General Plan, including recommendations to resolve conflicts. This is a new requirement of the Zoning Code. 2. A Code change to add Parks and Open Space as a zoning district per the direction of Council. Re-prioritization The recommended priorities of the work plan have been revised as shown to account for the new items, to move the Environmentally Sensitive Lands Ordinance up in priority, and to move the Landscape and Sign Code revisions up in priority to correct existing deficiencies in the Code. RECOMMENDATION: Staff recommends the 1997-98 Work Plan as presented. TGGESTED MOTION: I move to approve the Revised 1997-98 Planning and Zoning Commission's Work Plan. OR TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 I move to approve the Revised 1997-98 Planning and Zoning Commission's Work Plan with the following changes: ATTACHMENTS: 1. 1997-98 Work Plan. u).146k._ De•. -tment He Town Mana er F:\ADMIN\P&Z\97 W P_TC2.rpt I a) C) 0 a) i- O v, C71 0 1) +� • x cG ti O O O cii -7.1 - + CL't3 O Cl) �... ...- T3 '0 • E"'' = A C.) . 1 i 1 (1) C/) , e---, •-,-, -0 Li) -0 I ;-.. i , i ci) (/) v II • 1 .- •- , -4-, vi 1 ct -4- •..... > . v, ct a, 0 v; L.. 0, ci P 0 ,... ,,..• C - 2 Fd CU 0 ,, -. 0:1 0 "a >I cl) cc;I v) 0 -7,' .te• (NI CU 0 ci)I = cizs ., a), C.) 11) ..-; 4-, v) a) o -a, L. CI) . .L: CU 01) v) ,.., • --- i) "'a co -a c 0.,-r:j ..... CA 0..0 ,0 C4 ...4 7::$ .1 ..... .5 ft ......, 0 . 4s ... = ,..4 cqci •....• C C1) g.,> 0 a L.4 a Ct •... ,..... . = ' '' C ..C:, ''' 0 0 V; Tid C.) -7:, .-, i 6 a) (r) ..c) cu ,-, c..) N >,Ur' vi 7: 4:t .74 -17; . . 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J - 1 C l z Q °' ¢ z a E j �~ ¢ N O °-�ci) C 2 Q Y w „Li1 < ! z 0N 1O z F- CD 0.5z 0 5 1 E TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Shirley Seng Utility Administrator SUBJECT: Request for Postponement of Rendering Annual Report SUMMARY: As set forth in the Town of Oro Valley Water Utility Code Article 15-4 Section 5, the Water Utility Commission is to render an annual report on or before March 1' to the Town Council. Major elements in the annual report are the recommendations for an annual and five year capital improvement program, the related budget, and review of the water revenue requirements with recommendations in rate adjustments, if necessary. To assist the Water Utility Commission members in providing a meaningful report with recommendations that are justified and substantiated, the utility has obtained a consultant, Mr. Ron Kozoman, to prepare a Cost of Service Study and Rate Analysis. The Cost of Service Study will encompass a five year period that will include projections for personnel, operation and maintenance expenses, debt service requirements and capital expenditures. This comprehensive study will enable staff to assist the Commission members in determining what the future financial status must be in order to achieve the operating requirements of the utility. Given the scope of work, additional time will be needed to complete the analysis. ATTACHMENTS: None. FISCAL IMPACT: None. WATER COMMISSION RECOMMENDATIONS: This matter was considered by the Water Utility Commission at their February 9, 1998 meeting. The Water Utility Commission unanimously voted to request from the Town Council a postponement in the rendering of the annual report to Town Council until April 15, 1998. STAFF RECOMMENDATIONS: Staff is in concurrence with the Water Utility Commission in their request for a postponement in the rendering of the annual report to Town Council until April 15, 1998. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 SUGGESTED MOTION: I move to approve the postponement of the rendering of the annual report of the Water Utility Commission until April 15, 1998. Or I move to deny the postponement of the rendering of the annual report of the Water Utility Commission and request that the report be filed in accordance with Article 15-4 Section 5 of the Town of Oro Valley Water Utility Code. Or I move to . . . e ment ead Town M. •ager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18,. 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, CMC, Town Clerk RESOLUTION NO. (R)98 - 09 - NOTICE OF PRIMARY & SPECIAL ELECTION MARCH 10, 1998 The attached resolution provides notice of the March 10, 1998 Primary & Special Election; establishes polling places for the election. Polls will be open from 6:00 a.m. until 7:00 p.m. The resolution also appoints Election Officers to conduct the Primary & Special Election. NOTE: Effective January 1, 1994 Arizona State Law no longer requires a notice of election. However, it is an option I have continued. ATTACHMENTS: Resolution No. (R)98- 09 SUGGESTED MOTION: I move to adopt Resolution No. (R)98- 09 ATTACHMENTS: Resolution No. (R)98- 09 C. (64A.(-4'64-1.; Departmen Head Town Man.ger RESOLUTION NO. (R)98-09 NOTICE OF ELECTION A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, PROVIDING NOTICE OF THE PRIMARY ELECTION; ESTABLISHING POLLING PLACES AND VOTING DISTRICTS AND THE TIMES THAT SUCH POLLS WILL BE OPEN; AND APPOINTING ELECTION OFFICIALS AND FIXING THEIR COMPENSATION WHEREAS, it isp rovided by law for the holding of a Primary Election; and WHEREAS, the Mayor and Council has by resolution called a Primary Election to be held on March 10, 1998. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, as follows: Section 1. Designation of Election Date That the Town of Oro ValleyPrimary Election to be held on Tuesday, March 10, 1998 for the purpose of electingcandidates for the offices of Mayor and Council Member. (Any candidate receiving a ma� y'orit of all of the votes cast at the Primary Election will be declared elected without running at the General Municipal Election.) A proposal to adopt a local alternative expenditure limitation/home rule option will be considered at the Town of Oro Valley Primary Election on Tuesday, March 10, 1998. Section 2. Polling Places and Voting Districts The polls will be open from 6:00 a.m. until 7:00 p.m. Location of the polls: VOTING AREA 1 Mountain Vista Recreation Center (Precincts 341) 1495-A E. Rancho Vistoso Blvd. Oro Valley, AZ 85737 VOTING AREA 2 Resurrection Luthern Church (Precincts 360) Fellowship Hall 11575 N. 1st Avenue Oro Valley, AZ 85737 VOTING AREA 3 Oro Valley Town Hall (Precincts 200, 310 & 361) Council Chambers 11,000 N. La Canada Drive Oro Valley, AZ 85737 VOTING AREA 4 Oro Valley Church of the Nazarene (Precincts 12) 500 W. Calle Concordia Oro Valley, AZ 85737 VOTING AREA 5 Canyon Del Oro Baptist Church (Precincts 13, 280, 346) Kitchen 9200 N. Oracle Road Oro Valley, AZ 85737 Section 3. Election Officials and Their Compensation The following officers are hereby appointed to conduct the Primary Election. 5 Inspectors $ 135.50 (each) 10 Judges $ 103.00 (each) 47 Clerks $ 98.00 (each) 10 Stand-bys $ 98.00 PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 18th day of February, 1998. APPROVED this 18th day of February, 1998. Cheryl Skalsky, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February l 8, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: David G. Hook, P.E. Town Engineer SUBJECT:• Canada Crossroads, Appeal of DRB Denial of Grading Waiver Request OV13-97-42 SUMMARY: At a public hearingbefore the Development Review Board on November 18, 1997, the applicant for the proposed Canada Crossroads development(at the southwest corner of La Canada Drive and Lambert Lane) requested a waiver to Article 14-104 B. 1. of the Town of Oro Valley Grading Ordinance. The waiver is required as some fill depths and cutsro osed for developing the site exceed the maximums allowed in the Town's grading ordinance. Those p p p maximums being 4 feet for unshielded and 8 feet for shielded cuts/fill (as identified in said article 14-104). The applicantproposed osed that the DRB consider granting a grading waiver for 8 different locations on the proposed p project granting site. In addressingthe of a grading waiver, the DRB must consider all of the 5 standards outlined in Article 14-109 A. 2. a. -e., the Town of Oro Valley Grading Ordinance. The opinion of Department of Public Works staff is that 6 of the 8 locations meet all the standards in Article 14-109 A. 2. However, because the entire waiver request does not meet said 5 standards, DPW staff recommended the DRB deny the grading waiver request. The waiver request was denied, as the DRB did not find that the waiver request meets all 5 standards (criteria) listed in Article 14- 109 A. 2. The applicant appealed the denial to the Town Council proposing to receive a waiver to the 6 locations supported by pp pp DPW staff. By adjustingproposed building locations, the applicant is able to eliminate the need for a grading waiver at the 2 supportedby locations not staff. The Town Council heard the appeal at a public hearing on December 17, 1997. The Town Council continued the grading waiver request indefinitely pending the developer meeting with the homeowners and then providing a written understanding to Council. Since the Town Council meeting, the developer met at in the field at the proposed grading site with Councilmembers Johnson and Kautenburger, neighbors and staff. At that field meeting, the developer and neighbors came to consensus on most items of disagreement. From that field meeting, subsequent communications with the neighbors and staff have occurred. There is now consensus that a development agreement will be necessary to document the specificpoints important to all parties regarding development activities that will occur beyond the scope of the grading p P waiver. STAFF COMMENTS Staff concurs with the use of a development agreement. The `Grading Waiver Summary' exhibit accurately addresses the extents of the cuts and fill that will require a grading waiver Staff recommendations listed below are based on an assumption and on facts listed as follows: • Staff assumes that the approved rezone of the property implies that commercial development will occur on the site per the approved Tentative Development Plan. • Fact— The natural drainage on the site was disturbed by previous grading of the site. Some cut and fill will be required to re-establish flows back to more natural conditions. [----. Fact— The Board of Adjustment, in its of approval of a Variance to Building Height for this project, established a a J maximum 7 foot fill limitation from natural grade to finished grade which in turn establishes the building finished floor elevations and sets the basis for the elevations for the parking areas and access points to the site. The applicant does not propose to place the maximum amount of fill authorized. • Fact—The cuts and fills are technically feasible. ATTACHMENTS: Exhibit"A", DPW staff conditions Minutes of the Town Council Public Hearing, December 17, 1997, on OV13-97-42 Minutes of the DRB's motion for denial Applicant's Grading Waiver Summary diagram FISCAL IMPACT: None RECOMMENDATIONS: Department of Public Works staff has reviewed the `Grading Waiver Summary' accompanying the grading waiver denial appeal. Proposed cuts will improve sight visibility at exit points and will be finished in an appropriately pP . P engineered fashion as opposed to the existing conditions. Fill on the site will, for the most part, not be visible with the exception of fill slopes at the exit onto Lambert Lane. The fill depth here is necessary to keep grades on the driveway p at a safe and traversable incline. Staff has no objections to approval of the applicant's request for appeal to the Development Review Board's denial of the request for a grading waiver (0V13-97-42), subject to the approval of a development agreement between the developer and the Town on the issues important to the parties. Article 14-109 A. 2. states that waivers may be granted if all the 5 listed `standards' are met. Staff concludes that the applicant's justifications have met standards a-e. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve the appeal of the Development Review Board's denial of OV13-97-42, a request on behalf of Canada Crossroads development for a grading waiver, per the attached `Grading Waiver Summary' plan, together with those staff conditions in Exhibit A and subject to the approval of a development agreement between the Town and the er develop finding that the waiver request meets the five standards a-e in Article 14-109 A. 2. of the Town of Oro Valley Grading Ordinance. OR I move to deny the appeal of the Development Review Board's denial of OV13-97-42, a request on behalf of Canada Crossroads development for a grading waiver, per the attached `Grading Waiver Summary' plan, finding that: OR I move to approve the appeal of the Development Review Board's denial of OV13-97-42, a request on behalf of Canada Crossroads development for a grading waiver, with modifications to the attached `Grading Waiver Summary' plan, staff conditions (in Exhibit A attached hereto) as follows: , and finding that said modification meets the five standards a-e in Article 14-109 A. 2. of the Town of Oro Valley Grading Ordinance as follows: k ' � M Department Head 7 :1 oder Town Mana - `� g EXHIBIT"A" Town Council Meeting: February 18, 1997 Town Engineer Conditions for Approval Appeal of Grading Waiver Denial: Canada Crossroads Development OV 13-97-42 RECOMMENDATIONS Public Works Department staff has reviewed the revised Grading Waiver Summary Plan submitted for the appeal of the Development Review Board's denial of a grading waiver for this project and has no objections to approval subject to the following conditions: 1. The applicant shall ensure that the vegetation, berm, wall and landscape buffers noted in the justification of Standards C and D are provided as a part of the site development. 2p The developer shall, at a minimum, employ the site preparation guidelines and implement grading procedures and slope protection recommended by the project soils engineer. � l ngineer Word document\TCRPT\TC129512ADP 12/17/97 Minutes, Council Regular Session 9 MARCH 10, 1998 PRIMARY ELECTION Finance Director David Andrews reported that on December 2, 1997, the Council held the first of two required public hearings regarding the Alternative Expenditure Limitation, also known as the Home Rule Option. An affirmative vote of two thirds of the Town Council would allow the Home Rule Option to be placed on the March 10, 1998 election ballet. He explained that without voter approval of the alternative expenditure limitation, next year's budget would have to be reduced by $18,268,687. Mayor Skalsky opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Councilmember Johnson MOVED to approve Resolution No. (R)97- 72, proposing an extension of the Local Alternative Expenditure Limitation. Councilmember Kautenburger SECONDED the motion. Motion carried, 5 - 0. 9. PUBLIC HEARING - OV13-97-42 CANADA CROSSROADS APPEAL OF DEVELOPMENT REVIEW BOARD DENIAL OF GRADING WAIVER REQUEST (PROPERTY LOCATED AT THE SOUTHWEST CORNER OF LAMBERT LANE & LA CANADA DRIVE) Town Engineer David Hook stated that the applicant had previously requested a grading waiver from the Development Review Board for 8 different locations on the proposed site of Canada Crossroads located at the southwest corner of Lambert Lane and La Canada Drive. Staff had identified 6 of the 8 locations as meeting all standards of the Town's Grading Ordinance. He stated that the applicant has requested that the Council consider waivers for the 6 locations as supported by the Public Works staff. He stated by adjusting proposed building locations, the applicant is able to eliminate the need for a grading waiver at the 2 locations not supported by staff. Mr. Hook stated that staff had no objections to the approval of the grading waiver with the conditions as attached in Exhibit "A." He explained that the proposed cuts will improve sight visibility from the exit points. In answer to a question by Councilmember Kautenburger, Mr. Hook stated that two areas where a 12 foot cut was suggested, have been eliminated. He explained that the elevation of the buildings were established by the Board of Adjustment, and the grading waivers will not effect the height of the buildings. In answer to a question from Councilmember Johnson, Mr. Hook stated that the approval of the grading waivers would improve the appearance of the area and remove unsightly slopes. Don Laidlaw, 1735 E. Fort Lowell, representing the applicant, reviewed maps, pictures and renderings of the project. He stated that site visibilities would be improved and better buffers 12/17/97 Minutes, Council Regular Session 10 '' would be provided for the neighboring residences. Landscaping would provide further buffering g g and screening. He stated that the site could be built as originally approved by the Council at time of zoning, but the waivers would help provide improved protection for the neighbors to the south and improve the quality and amenity of the project. In answer to a question from Councilmember Johnson regarding the future widening of La Canada Drive, Mr. Hook explained that there was sufficient right-of-way to allow construction of a four lane roadway with a median. In answer to aq uestion by Mayor Skalsky, Mr. Laidlaw explained that they would remove approximately 75 feet of the eroding ridge line and a riprap material would be applied to the pp y north face to control further erosion. Mr. Hook explained that in order to provide a safe sight distance for one of the proposed egress points, theywould need to remove part of the eroded hillside. He stated that by removing a explained portion of the ridge line, some of the unsightly hillside would be addressed. He furtherfined p a that the remaining ridge line which is off the applicant's property, would need to be taken care of by the Public Works Department. He stated that the applicant is actually helping the Town by removing a portion ortion of the eroded hillside. He stated that aesthetically speaking, the removal of the ridge line would be an improvement to the entire slope area. Mayor Skalsky opened the public hearing. The followingcitizens spoke in opposition and expressed concerns regarding the granting of the p p grading waivers to the Canada Crossroads project: George Jae 10262 N. Hacienda Hermosa Karen Stratman 11707 Placita Caracol Gerald Roberts 10280 N. Camino Valdeflores James Cady 10361 Hacienda Hermosa Debbie Kimball 10281 N. Camino Valdeflores Mitzie Craig 10516 N. Fairway Vista Lane Bill Adler 10720 N. Eagle Eye Councilmember Johnson expressed his concerns that the surrounding neighbors and the applicant had not worked together to resolve all concerns expressed. He stated that he would like to see the applicant and the developer meet to address the concerns. Mayor Skalsky closed the public hearing. Discussionregarding followed din the continuation of the applicant's request until such time that they g g meet with the surrounding neighbors to address further concerns. MOTION: Councilmember Kautenburger MOVED to CONTINUE the Canada `i _ tilook, 12/17/97 Minutes, Council Regular Session 11 `7%,. Crossroads arading waiver request indefinitely pending the developer meeting with the homeowners and then providing a written understanding to Council. Councilmember Butrico SECONDED the motion. Motion carried 5 - 0. Mayor Skalsky recessed the meeting at 10:22 p.m. The meeting resumed at 10:25 p.m. 10. RESOLUTION NO. (R)97-73 DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT KNOWN AS "TOWN OF ORO VALLEY ZONING BASE MAP, DECEMBER 9, 1997" MOTION: Vice Mayor Parisi MOVED to approve Resolution No. (R)97-73, making that document known as "Town of Oro Valley Zoning Base Map, December 9, 1997", a public record. Councilmember Kautenburger SECONDED the motion. Motion carried, 5 - 0. 11. OV12-97-16 RANCHO VISTOSO NEIGHBORHOOD 5 RECREATION AREA NATIVE PLANT SALVAGE AND FINAL LANDSCAPE PLANS(PROPERTY LOCATED IN THE NORTH CENTRAL SECTION OF RANCHO VISTOSO) MOTION: Councilmember Johnson MOVED to approve OV 12-97-16, Rancho Vistoso Neighborhood 5 Recreation Area Native Plant Salvage and Final Landscape Plans, with those conditions listed in Exhibit "A". A) 1. Amend page one of the landscape plan to show the ADA trail symbol extending around the roundabout. 2. The non-ADA trails shall be of stabilized DG (decomposed granite), colored to match the ADA trails. 3. A note shall be added to page 6, under signage hierarchy, that states "locations shall be approved by the Planning and Zoning Director". 4. A plant inventory of the area of disturbance for the leachfield shall be added to the salvage plan. 5. The land within the area of the 100 year flood limits of Honey Bee Wash shall be dedicated to the Town of Oro Valley. 6. A revised plan, with the above conditions, shall be submitted to staff for review, prior to issuance of grading permits. Vice Mayor Parisi SECONDED the motion. Motion carried, 5 - 0. 12. OV12-97-20 ORACLE ROAD NURSING CARE CENTER NATIVE PLANT SALVAGE AND LANDSCAPE PLANS (PROPERTY LOCATED NORTH OF HARDY ROAD ON THE WEST SIDE OF ORACLE ROAD) MOTION: Councilmember Butrico MOVED to approve OV12-97-20,the Oracle Road Nursing Care Center Native Plant Salvage and Final Landscape Plans, as • MINUTES OF THE OR()VALLEY DEVELOPMENT REVIEW BOARD MEETL G 'TUESDAY,NOVEMBER.18, 1997 CALL TO ORDER: 6:C8 p.m. RNLI.CALL: Prennt Patti Jo Lewis,Chair Walt.Wind,Vice-fir Dale Fog istrom, Member Barry A;Icn, Member Mary Glueck, Member Vorlin Smith,Member 6bsent: Richard Underwood, Memb r Gthcrs Present: - V alexic Feuer, Senior Plattner Jun 1 losslcy,Civil Engineering Shirley Gay,Cork CONSENT AGENDA A. 0V13-97-57 CARPENTER REQUEST FOR ARCHITECTURAL APPROVAL, CUSTOM HOME AT IRONWOOD.CANYON B. OV1397-17 FASO ARCHITECTURE, CUSTOME HOME, E. EL CONQUISTDOR WAY . OY 13-9649 SOMBRA OFFICE BUILDING COLOR PALETTE D. 0V13-97-30 C. G ARDNER HOMES REQUEST FOR ARCHITECTURAL APPROVAL OF A CUSTOM HOME, LOT 11, NARANJA RANCH I E. 0\713-96-16 C&C CONSTRUCTION ARCIU TECTU E, CUSTOME HOME, LOT 156, DESERT VISTA REVISED I. NDSCAPE/BGFFER YARD PLAN F. O`12-96-4 SAFEWAYVAL OF A O. 0V13-97-55 ROBERTS REQUEST FOR ARCHITEC APPRO CUSTOM HOME FOR LOT 63, CANADA 111LIS, VILLAGE 15 H. AND 90-94 REVISED 0V12-95-2A COYOTE RIDGE PRASE II, LOTS 55-84 LANDSCAPE/RECREATION AREA.PLAN secondedo el trom and carried. by a 6-0 vote (Underwood - `1QTItlN. Moved, (lr'�i nd1F � � absent) to approveitems A through H of the Consent Agenda, as presented. b Dec-05-97 03: 30P Town of Orc Va l l ay 520 742 1022. P.02 09-30-97 Development Review Board:Minutes rage 2 CONTINUED PUBLIC HEARING 0V13-97-53� �;�; REGULATIONS FOR WAVIER TO GRADING ORI IN . � � into the rec:orci and explained that the developer of the Jim Horsley jntrt�uc.�i the staff report. ... - the Town of Oro is requesting a waiver to Article 14404 I3.1. of proposed Canada Crossroads � � ra osed depths c��' cut g ' •nce. The wavier is required because some of the p ep ValleyGrading Ordinance.is � developsite result in ex used slopes that exceed the Town's standards. and flit necessary to the P .. the site as • the wavier request as the waiver is necessary to build Staff has no objections to � standards A and C. designed. Staff concludesthat the applicant's justifications have met presently de.�i�ne111 center, staff concludes that However athe sht�ssuming there is flexibility in laying out pp the minimumnecessary standard B, 'The waiver isto afford relief,' standard D, "The waiver is in •. from which intent and purposes of this code and the provision of this chapter . harmony with the p P E. `The waiver produces a better means to build to the the waiver is requested', and standard .• . • t been met. Therefore staff recommends denial of this grading waiver. land', rc� . • . Associates, thanked staff for their careful analysis. He stated that the Don �,.a�dlaw,Laull�tw and Assatla � prior in an request presented was based on the plan that was approved by Mayor and Councily • waivers. On the west half of the project,consideration of variance or t, the applicant stated it was intent to seek commercial or office development. Area Cl and C2 will consist of three to not his int that • d and fully 3and.�ca • The view from La Canada will be slopes would be exposed }� F� one � �- noted that he was able to shift the parking lot an additional blocked by a t�r>�•. �Mr. Laidlaw d leave more room for a wider berm. The reason for this request was feet to the north which�would , the to off of a building or moving a building. He was able to shift one of the to avoid cutting the far as was desirable. Mr. Laidlaw commented that the buildings and felt that he pushed it. asj purpose of the code was to limit and reduce violations to the natural slope. h 0wcVCr this area ed and left to. erode. fir.. Laidlaw stated that he has look at was previously invaded and violated T• and D bythree ' i the waiver. Although he was able to lower bu ild ings C many ways to minimize feet, lowering the building means mer increasing the cut. One begets the other. Mr. Laidlaw felt that maintain the integrity of this site plan. He pointed out that a grading waiver would allow them to � � v. � � reducesidewalk area out front. He would like to have an inviting shifting the building would the asof the overall design concept. He asked that the board consider this on-site streeL�.ape part andT) are the minimum necessary to afford relief argument in terns or finance. Standards i3 made siteplan to be implemented with the adjustments already m , . because they allow the integrated ^, Laidlaw commented that if height of the cut as much as possible. In closing, Mr. it) reduce the � .�., this site had been graded differently initially, they would not he here. and would have something • • • excavated, it was excavated with no thought to future use. e more buildable. At,the, time it was fighting gto overCOmc these problems and fell that the waiver request uest had been reduced to has been the minimum. • .: intendedstabilize the slope in areas of B and 1). Mr. WaltWind, asked the apps cc.a�lt how he toi' , in-between a5 ft wall in several areas. and a S to 1 slope 1 Laidlaw replied there would be retaining oec-05-G7 03: 30P Town of Oro Va11y 520 742 1022 P.03 �4-309-20-97 DF Cveh r'wiit Review BoardMinutes Page 3 12 and 1 �. There could he a retaining wall at the base and with shrubbery and vines up to ft � �f the site • . or double wall. Mr. Laidlaw stated in the southwest portion rlprap above it, a dt retaining the views would be blocked from this feature -eplan showing the building placement. She thought the Mary Glueck stated she would ilk to see a site. In clown or rearranged so they would be more compatible to the buildings could be scaled � the m r time,response, Mr. Laidlaw commented that he would demonstrate to the Board at pc _ would be made very standard through architecture, and store,front treatment. that the buildings • would have to pull the buildings in and shift areas totally different that what Without a waiver he wo was originally applied for and approved. Placita Caracol. stated she was in opposition to this. tentative development Karen Stratman 1707 plan. Karen expressed her opiniona definition for this. Ms. Stratmans definition presented of a hardship, and added there is not really ition was one previously by Bill Adler. which states that a It would entitle a exists if theproperty cannot be improved with out a grading waiver. hardship property owner to improveproperty,P their ro erty, only if the property could not be improved with out a waiver. Since thisonly plan was the that the developer has explored, she felt he had not proven her opinion that this property, that the property could not be developed with out a waiver. It wasp • unique .ueWhat has been proposed, is a development plan that which was 1�u�1t as �t, was not so lan could be does not accommodate the existing conditions. The fact is, that the development p The Lambert Lane entrance, could be eliminated at this modified or redesigned ever so slightly.r,d has when Lambert Lane is widened and improved, a new entrance could betimc, a per' P feltapplicant had an inconvenience, but Oro Valley citizens expected approved. Karen that the it's rules and regulations lations to be enforced, and only waived under extreme circumstances. She asked that the Board deny this particularfinding.findin . Karen did not see the need for a waiver and felt it could be redesigned to include more creativity. � Hermosa Drive, commented that if the proposed tentative plan George Jac, 1Q2b.. N Hacienda - cas case of puttingtoo made smaller, the waiver would not be needed. It's a was scaled down and � Lane was a disaster ding into a small place. Mr. Jae felt the entrance off of Lambert much hull scaled down to meet the neighborhoodjust dee site was waiting to happen. Hc, stated if commercialzoning it was granted, there would be no need for a waiver request. -� N � � •dviScd that he lives directly behind this property in Jim Ruhman, 1 Ua�� Hacienda Hermosa, a neighbors, the - was going to suggest a compromise between the Rancho �'Cl1G. He expressed he going �.b staff report that Valley. and the developer. Mat was before he heard thep Town of Oro alien. recommended denial based of the lack of three of the five findings. Ms Stratman mentioned that the developer bought this property • as is. Mr. Ruhnian thought the only Teason the elevation needed to be raised was because the development plan requested it. The prrV1cus speakers is ro pet could be developed without a waiver. Mr. Ruhrnan mentioned that canc;urrcd that th p t rtY Dec-05-97 O3: 30P Town of Oro Valley 520 742 1022 P.04 09-30-97 Development�a ent Review Board Minutes Page 4 onto this property to level it out without granting a waiver. He Cour feet of till could be brought � p �, r �v r. The neighbors the 1.30 and to consider ii this property could be developed without a wa: e would like to see the owner develop the land without the waiver. Valdcflores, stated he was here because his property is located Gerald Roberts 14,.8 N Camino right next to this site, on the south side. His main concern dealt with the ridge north of his house. wason one side; however on his side it consists of Palo Verde trees, He agreed that it un.Sightly . , buffer from the noise landscaping that is natural, and it provides a very good different types of F �along • � not a whole lot of difference La Canada. As far as grading the south side. he felt there was four feet max. This would bring the site level to the street adjacent to in the elevation, three or about the building house. He also expressed concern size, and the type of building that would .•be constructed next to his' pmprty c . Mr. Laidlaw has shown willingness to try to work with the � neighbors and he thought there was a lot more that could be done. By giving the waiver, the Town takes away the resident'sopportunity o rtunity to negotiate or work with the developer. Mr. Roberts aad start with the developer last week and wanted the opportunity Lu thought they had very �o �' • continueworking with him in order to reach some type of agreement. Mr. Roberts mentioned that he took park in the Focus 20/20 Future Search. and felt.it.was very enlightening to see the . together. However, it amazed him that everyone agreed the Town residents and the, Town come g needed quality commercial in Oro Valley, not strip malls. BillEyePlace, asked for the Board's s answer to Ms. Stratmans's question Adler, 10720_I Eagle - on, and of a hardship. It's the first criteria required.t0 make a finding regarding their definition �' he would be unable to make unless the Board could agree on what a hardship constitutes, he felt t .�� regulations, . rig ., y with upholding not waiving a finding. Mr. Adler stressed that government is chargedp g them. The Board has the authority to deny this Tequest until the them or makingexCc.�?(i�ns to applicant can demonstrate that the project can only be constructed with a waiver, which is not the ' 'on the Board has not seen a development plan that they could case hc,rc. In Mr. Adler's opinion, consider seriously or that didn't require a waiver. He stated he was a proponent of .f��sibilily were economics .sometime enter into the discussion. As Mr. studies in contentious matters , • 'dlaw has indicated, quite properly economics is not the DRB's paramount concern and it Laidlaw theDRB's role to consider a grading waiver in should have no bearing on their decision. It is not liability. He felt the DRB's concern and the purpose of the ordinance, order to insure economic Iiab y . • and protect, which is the language of the code. Economic success is was to conserve, salvage, . . studythat established what not a criteria on the findings, and unless the DRB has seen a feasibility • . conditions are with to what's proposed. he felt they were not in any position the economic regard to make thisjudgment. .s not defined, and nerds As previous speakers have indicated, hardship 1 to be. Mr. Adler felt there was no justification for a waiver in this case. more compatibility and to satisfy the concerns of neighbors, Mr.�I..attllaw, stressed that to achieve p Cy Town the tentative development plan that was approved by the he would not be able to pursueP . and Zoning effect, he would have to revise his plansand go back to the Planning Council. Inc , Dec-06-97 03: 30P Town of Oro i/a 1 1 y 520 742 1022 P.05 • 09-30-97 rtonicht Review Board Minutes Page 5 and start all over azar. In order to pursue the approvedCommission and Mayor and Council • - buildingheights. which in turn created a greater depth of cut. He could plans, he has lowered� he!� is to discard • eliminate the need for the waiver: however the flip side of that raise the hulld it:g� and _ . . �. shift 7 awayfrom the lower profile. A suggestion was made to shift the building the advantage of aF irregular areas. whichi� conceivable but would create a dead zone behind then. It would move is � I _ stressed that this site n toward the street and diminish the overall effect. Mr. Laidlaw the,building . • accordance- the previously approved development plan. In terms of areas A. is designed in accordance wrtth p Y Ftp G, and H, this proposal ro al would correct the hardship and create a much more attractiYe particular locations. There was nothing mandating the request for a waiver environment in those • ount of cut, hut he felt it would be a service to the Oro Valley community, as well as an for the am improvement to the site. He assured Mr. Roberts that the.suffering and landscaping adjacent to effective. Mr. Laidlaw stated he would continue to work with Mr. Roberts on his house would be the development planF vela mens process, to define in precise detail how that buffer would be built. However, unless he obtainedgrading thewaiver, he wouldn't know which way to turn. In terms of.Mr. Jae's concern about traffic, a separate turn lane would he constructed at the Lambert Lane consideredall kinds of options, but felt it was not necessary to come up with location. He p alternative simplybecause the merits of this option were perceived at time plans of zoning. Mr. • the DRB would accept the criteria presented, remembering that this site was Laidlaw 1 aw hoped that p badly disturbed,i sturbed which makes it very difficult to develop without the waiver requested. _ there were other options presented at the time of rezoning. Valerie Feuer, mentioned that ons F Council did approve this tentative plan, and they approved it with the However, the Tos�rrl. f'p erstandin that a grading waiver would be required. If the applicant were to make majorural g would have togo back to square one. The request will move forward changes to the plan, now he • � recess. The based on this tentative development plan, with minor changes as required by the request presently before the � grading waiver DRB for review-pertained to a aiver only. Ms Feuer advised the Board that this was not the time to recommend moving buildings. • Walt Wind, asked why a recommendation for denial was before the Board and what arc the negative effects would be if the waiver were approved. ., , atechnical ical sense, there was nothingdetrimental associated with this 1 i ni i It��.�lc-y replied that from t�.c.hn • However, in of the present grading ordinance, the Town didn't want to set a ,•, plan. light precedence. Mr. Wind felt the hardship issue was a gray area, hut one that requires a decision thandecide if this was a unique area. he felt it from them. Rather try to more important to end up q �• ' ��cd, with a good piece of property that would be a real plus to Oro valley when it is finish member Fore istrotn asked staff which areas they felt could be properly waived. 0c -0S- 7 03: 3IP Town of Oro Valley 520 742 1022 P.06 09-30-97 Development Review Board Minutes Page 6 Jim Hossley rcpiied that l'tibl�c,i•Works supported all but areas 13 and D, firdina that the others did meet the five criteria. d that the DRB is legally charged with finding that all five of these Member Allan ccmrnente � � e 1ec:e of land. He criteria are met. Mr_ Allen thought the location of the tiite made it a lucrative p to determine if the site could be developed it difficult economically with out waivers. Mary Glueck stated that the DRE had rive criteria to look at, not just one. if any one of the five have not been met sufficiently, he waiver couldn't he approved_ She thought there was still room for flexibilityin the design and that with revisions it could be developed with out a waiver. and carried bya 5-1 vote (tjnderwood-abseflt; �it�TloN. Moved/seconded (WindiSmith) - deny0V13-97-42 a request on behalf of Canada Crossroads to development Lewis-no)nod to � � standards a-e in din waiver finding that the waiver request does not meet the five for a grading Article 14-109 A. 2. of the Town of Oro Valley. Oi13-97-50 Canada Crossroads Request to DRB for Reduction in Required Front Yard for q a C-N Development. advised Board that the conditional zoning of CN Valerie Feuer introduced the staff report. She advised the Boar thisa 30' ful] landscaped front yard. The Oro Valley Zoning Code for property requires y Revised gives the DRB and Town Council the authority to waive front yard requirements if on behalf of the property owners, special circumstances warrant. The applicant., Don Laidlaw, in the depth o f the required front yard from 30' to 20' has asked for approval of a reductionP � and 45 . Mr. Laidlaw would like to install a landscape strip between 3 abutting La Canada L�riYe half of the required yard the La Canada frontage; however, approximately one . • feet in depthalong • Town'so.way. Sf a 30' front yard, totally on property, is required, is landscaped within the right t Y• square feet of floor area within the front three buildings would he lost. it is approximately 1,7t� • T1e from La Canadathe applicant's contention that, with approval of the reduction, the street sic will he much improved by re-sculpting the unnatural terrain.. 12/03/1397 15:44 6023229175 JLAIL'LA i - OPUS I1 PAGE 02 • ,•n • kREEN.$ .., . . -fir • �,•• , 1'� L • r, •. f',• 1•• a .• • waw+1!* a _.����- �+. �,.+ - f i•• a •,j./1 w.• � .` r • • _r wr r •�••,:,,•"' +-,r • '� S 1 1 61��,r r r . 1.. •.•.. _ice .-_Jr'�•�` ,r.,+-' . .. 1. 41-.1)•..:• 1�' ' - -FOUN1 17, - .�_�+s��-- • +s'�-''.T �.y�+r..�� , r-..�• �1•• i' , ter• �.r •� �' �1��1+ '� �i+ ••' ,.•I • '`I�' c) d11r•'��T•+�!�' --. 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Ir'� 1 Irl •'.;•t.:! 4r, 1• !' • Jt t .i 1 •..i 1•- `fir 1v -- r .f '' ,.- . i .1 • .'r•, / •, • .'.,, r I. , • • • , 11 , Ri irat ~• f 1 r - j r - 1 > f •;'•'".I -/r ' _ 4 ;UAL)Pailti'I i'+.+�1..6.44.:(T091. .*y�.1 I /{+.I. '1 1 •: •il-1'•1.J. ' i ,;.r. � i'-i /• --.:/•:' .). •` .. • /♦ 'r,'�"r 1/6.3,,', i1i O� 4'• �•4,,�1 Y 'V►!LV 1 1 I - ! I• � F l�I; , .J ; �---PJy41�;UMl�'�E�Tr�ri` 55:x. i . , / ;, I ';'�1,.r.R PER u 31.WA,AG•42R• .. �..... ..i: 2\.......... • .. , r. kl r _ �� TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Don Chatfield, Community Development Director SUBJECT: Award of Bids for Water System Improvements At Dennis Weaver Park SUMMARY: items approved in the CIP process this past year, was funding to perform major upgrades to the One o f the pp water system at Dennis Weaver Park. When the Town first took over the park from Pima County in 1995, significantproblems roblems that were inherited included an antiquated water system that has the potable facilities and irrigationsystemtogether tied to ether on the same 4" inch main water line and the available water flow and pressure sufficient to properly operate the sprinkler heads throughout the park. In terms of the existing potable is not p p y p water supply, this situation is a serious Pima County Health Code violation. Additionally, whenever there is a repair irrigation to the irri ation system, the entire potable facilities of the park must be turned off for a period of time and causes major inconveniences to park patrons. 1 EngineerWestland Resources Incorporated, to perform the A few months ago the Town hired a Consu tant g necessary engineering en ineerin services to help the Town resolve these problems. Specifically, the solutions recommended include installinga new separate 2" inch main water line through the park to serve the potable facilitiesexisting and severingthe connections to the original 4" main water line. The original 4" inch main water line would then be used solelyfor irrigation purposes. In addition, a small booster station would be installed poolpump near the swimmingand filter area so as to increase the rate of flow and pressure on the original 4" inch main water line and improve the performance of the parks irrigation system. This booster station would be of a tan color and would be completely self contained. Construction Plans and Bid Documents were released to General Contractors in January of 1998. On February bids were opened for this project and the low bidder is M. Anderson Construction. After a review of 9, 1998, p the bids, Westland Resources Incorporated has determined that this bid is accurate and that M. Anderson Construction meets all of the contractor qualifications required for the project. STAFF RECOMMENDATION: It is anticipated suggested ated that the work su ested in this proposal would commence in Mid-March, 1998, and be complete byMid-April, 1998. Based upon the recommendation of the Town's Consultant Engineer, it is p that this project be awarded to M. Anderson Construction. The amount of the bid is within recommendedp J available project funds. FISCAL IMPACT: $40,512.40 (Parks and Recreation Budget; Capital Outlay) ATTACHENTS: 1. Minutes of Bid Opening 2. Recommendation from Westland Resources Inc., Consultant Engineer SUGGESTED MOTION: I make a motion to award the bid for General Contractor Services to perform water system improvements at Dennis Weaver Park to M. Anderson Construction in the amount not to exceed $40,512.40 as recommended by the Town's Consultant Engineer. 111 ) ii ii, 0 do A f 11 1 Department Het IP 11t ,A, , , ,4 Town Man.ger MINUTES OF THE BID OPENING FOR PARKS & RECREATION DENNIS WEAVER PARK WATER SYSTEM IMPROVEMENTS 23 W CALLE CONCORDIA Project No. 97241-G0002-8000 February 9, 1998 CALL TO ORDER: 2:06 P.M. PRESENT: Ken Lawrence, Parks & Recreation Administrator Chrisinda Ballew,Westland Resources, Inc Shannon Ritchie, Clerk Receptionist The following bids were submitted: NO. COMPANY ADDENDA 1 ADDENDA 2 BID BOND TOTAL BID INCLUDED INCLUDED INCLUDED 1 Ecology Construction,Inc Acknowledged YES YES 68,891.90 22019 Van Owen St, Ste A not included Canoga Park CA 91303 (818)704-1093 2 Dar-Hill Corporation Not acknowledged YES YES 80,928.00 3250 E 4th Street not included Tucson AZ 85713 (520)629-0444 3 M.Anderson Constr.Corp Acknowledged YES YES 40,512.40 4650 N Kain not included Tucson AZ 85705 (520)887-0823 Respectfully Submitted, eWl_4( Shannon Ritchie, erk Receptionist Feb- 12-98 07: 52A WestLand�Lar,�� ResaurceS 520-206-9518 P -02 r 4e1 AestLand Resources, Inc. EngireelinC c d rr,vis(fmvoal (cn Sos.tents February 11,1998 Ken Lawrence Town of Oro and Recreation West Calle Coflc0tdia 6g0 '731 Oro Valley. Arizona 85 Improvements Weaver Park Water System RE: Dennist Resources,Inc. records Dear Rev, Improvements,Westland sou. responsible Water Systema Impr� ion torp the lowest to� s o.972 park, to M. Anderson Construct with regard t moo.9�241�_�a2�8��� Y��a''�� fi r }11Y6Ct befeTencc Checks the award of co $40.5�2.40,subject.a e eq r bidder. �the:amount of ���� �a�.95S�►. have ar1►. questions of ca�,n�ents.please feel to contact me at l Ifycu Sincerely, Ing WestLand Resources,1r4.` fi ' ' C��sinc�a Bal1e Civil Designer cc' Mark'Taylor `,cba,97.4:.(1.O31-001s�'r`f'id R fl .eition.wTG hrl3irida,C. 2343 E. Broadway 8+vd su+re 202 • Tucson, Az 85719 520'106'958{ 'air 520, 20 '4,51)1 4 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Melissa Shaw, Planner I SUBJECT: OV8-97-2 STORAGE USA REQUEST FOR CONDITIONAL USE PERMIT TO EXPAND AN EXISTING NON-CONFORMING USE (A SELF STORAGE FACILITY) ONTO ADJACENT C-1 ZONED PROPERTY, LOCATED ON THE EAST SIDE OF ORACLE ROAD, SOUTH OF HARDY AND NORTH OF MAGEE (8710 N ORACLE). BACKGROUND: Storage USA requests a conditional use permit to expand the existing non-conforming use onto adjacent C-1 zoned property. Subsequent to annexation into the Town in 1987, and the J p translation of Countyzoning to Oro Valley C-1, the existing storage facility became classified as a "non-conforming use". The applicant has been seeking to expand this use since 1995, when a zoning code amendment was proposed to permit mini-storage in the C-1 district. That request was denied. The current proposal is based on a 1997 zoning code amendment that permits a non-conforming use to expand, with a use permit, up to 50 percent of the existing floor area. Specifically, this expansion proposal includes three new structures, for a total of 28,756 SF in new buildings. SUMMARY: Sec. 1-808 of the zoning code sets out five findings that an applicant must meet to expand a nonconforming use. This use complies with the five findings, as follows: 1. That the amount of expansion does not exceed fifty (50) percent of the floor area of the existing building devoted to the existing nonconforming use. Incremental expansions, cumulatively, shall not exceed the fifty (50)percent provision. The existing storage facility's floor area is 55,465 SF, and fifty percent of the existing area equals 27,732.5 SF. The proposed expansion area of 28,756 SF exceeds the 50% amount by 1,023.5 SF however, 1,375 SF of existing buildings will be demolished so that the overall square footage permitted for expansion is complied with. It is permissible to relocate square footage from the existing use to the new, as long as the relocation amounts to a "reasonable alteration". In this case, existing building will be removed and relocated within the new structures to allow circulation between the existing and expansion area. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 ex 2. That the nonconformingansion shall be for the same legal use as the existing legal � nonconforming use. Thero osal includes the same type of self-storage units as are currently in use. p p 3. That the legal nonconforming use is existing and has not been vacant or discontinued for a period of 3 or more calendar months. This facility has been in operation continuously since annexation. That the expansion complies with development requirements including, but not limited to, 4. p p setbacks applicable to the use for new construction, bicycle and motor vehicle parking regulations, and landscaping and screening requirements. Required development standards include setbacks and parking, with which the site plan is in q p compliance. The applicant has received a variance from the Oracle Road Scenic Corridor District thatp ermits a maximum building area (FAR) of 25 70, the building coverage is 44 p ercent. Further details of landscaping and screening standards, and a viewshed analysis of scenic corridor impact will be required during development plan review, and the applicant is aware that further revision and refinement to the site plan will be necessary based on the details of those standards, S. That the expansion area adjoins the land area where the nonconforming use is located. Thero ert onto which the expansion will occur is immediately adjacent to the north side of the p P Y facility. PLANNING AND ZONING COMMISSION ACTION: The Planning and Zoning Commission recommended approval of the conditional use permit on January 6, 1998, with conditions (minutes attached). Condition one of the Commission recommendation regarding gross floor area ratio has been addressed by revisions to the site plan and the Board of Adjustment variance approval. Also,the Commission recommended forwarding to the DRB an article presented by Mr. Bill Adler regarding architecture of storage facilities. A condition requiring staff to forward the article is included in Exhibit A. RECOMMENDATION: Planning staff has reviewed the conditional use permit request for compliance with Article 3-2, Use Permits, and Article 1-8, Nonconforming Uses, and we find that the plan, as subject to the TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 conditions listed in Exhibit A, is in compliance. We recommend approval of the conditional use permit for the Storage USA nonconforming use expansion. SUGGESTED MOTION: The Council may wish to consider one of the following motions: • I move to approve OV8-97-2, the Storage USA non-conforming use expansion, conditional use pp permit with the conditions in Exhibit A. OR I move to approve OV8-97-2, the Storage USA non-conforming use expansion, conditional use permit with the conditions in Exhibit A and the following added conditions: OR I move to deny OV8-97-2, the Storage USA non-conforming use expansion, conditional use permit, finding that: I 1401 ,1 ' • ' IA" 0 epartment H- . Town Mana•er Attachments: 1. Exhibit A 2. Exhibit B, Town Engineer's Report to Council 3. Minutes from the 1-6-98 Planning and Zoning Commission meeting EXHIBIT "A" OV8-97-2 RECOMMENDED CONDITIONS FOR CONDITIONAL USE PERMIT APPROVAL STORAGE USA NON-CONFORMING USE EXPANSION 1. No structure or building shall be built or remodeled under the conditions of this use permit until Development Review Board and Town Council approval has been obtained as outlined in Article 3-3. EXHIBIT"B" Town Council Meeting: February 18, 1998 Town Engineer Conditions for Approval Conditional Use Permit: Storage USA OV8-97-02 RECOMMENDATIONS Department of Public Works staff has reviewed the Conditional Use Permit request for this project and has no objections to approval subject to the following conditions: 1. The interior parking/access design shall be compatible with the design vehicle. The minimum design vehicle size is an SU-30. 2. Section 9-115 requires that grading shall suit the natural topography of the site and that, "Excessive q grading to achieve a flat, or nearlyflat, site will not be permitted." Therefore, the applicant shall submit a proposed site plan that includes the existing topography of the land, proposed finished pad/floor elevations for new buildings and proposed spot elevations for the parking lot. 3. The site shall be designed so no grading waiver is required to construct the expansion. Town Engineer Word document\TCRPT\TC89702UsePermit ATTACHMENT 3 CONTINUED PUBLIC HEARING: OV8-97-2 STORAGE USA REQUEST FOR CONDITIONAL USE PERMIT TO EXPAND AN EXISTING NON-CONFORMING USE (A SELF STORAGE FACILITY) ONTO ADJACENT C-1 ZONED PROPERTY, LOCATED ON THE EAST SIDE OF ORACLE ROAD, SOUTH OF HARDY AND NORTH OF MAGEE (8710 N. ORACLE) Bryant Nodine introduced the staff report into the record. He reminded the Commission that this item was continued from the December 2, 1997 Commission meeting to give the applicant time to revise the site plan by removing the RV storage shown on the plan. Mr. Nodine briefly reviewed the five findings that the applicant needed to meet in order to expand a nonconforming use. After reviewing the conditional use permit request, staff found the plan to be in compliance with.the five criteria found in the Zoning Code Revised. Jim Hossley introduced the Engineering staff report into the record. He stated the proposed expansion is for the addition of 275 storage units (23,000 sq. ft.) to the north of the existing site. The existing access point to the site is located approximately 430 feet south of Hardy Road on the east side of Oracle Road. There is no median break in Oracle Road at this location and one is not proposed. No off site road improvements are proposed to accommodate turning movements or additional traffic generated by this project. Drainage should not be a significant issue with this site and, at this time, it could not be determined if a grading waiver was necessary. Brad Gephardt, Storage USA, commented that he has been working with the Town for the last several years in an attempt to expand this storage facility. He presented the new site plan and stated that they have reduced the site size due to the elimination of the RV storage. The property was narrowed to 108' wide from 150', in order to keep the financial viability of the site. Mr. Gephardt commented that the neighboring residential property would also find this plan less obtrusive since the new site and existing site would be indistinguishable. Their only other options are to withdraw the project tonight and add enough square footage to the site to make the floor area ratio conform to the C-1 District. He presented the Commission with a diagram showing how that would be accomplished. Mr. Gephardt stated that the 50' landscape buffer could be deeded to Storage USA, allowing them to use that additional square footage in the total acreage. He preferred not to go that route but voiced that he may have to if the variance before the Board of Adjustment was denied. Mr. Gephardt indicated that he did not realize,. at the time they were annexed, that the storage facility would loose their expansion rights. If he had known, he would have tried to obtain C-2 zoning when the property was annexed, which would have helped him in terms of the floor area ratio. He stated he was only trying to gain back some of the rights he previously lost. PUBLIC HEARING OPENED Bill Adler, 10720 N. Eagle Eye Place, commented that his understanding of the findings was that the screening requirements would have to be revised in order to meet the requirements of the scenic corridor. He distributed to the Commission, an article from the Wall Street Journal regarding storage facilities that have been negotiating with other communities for the establishment of these types of facilities. By using attractive architectural designs, facilities were constructed so they blended in with the surrounding community. He personally called Storage A in Maryland and confirmed the article's statements. In communities where these facilities US y were previously reviousl turned down because of their unsightliness, successful negotiations regarding screening, mitigate miti ate the appearance, was successful. The units were architecturally screened so they appeared eared to be an office or business complex. Mr. Adler stated that the Commission has the authority and purview to negotiate screening requirements, which would appeal to residents like him and those that travel and live along Oracle Road. PUBLIC HEARING CLOSED Brad Gephardt understood Mr. Adler's concerns and stated that he still had to go through the architectural design process before the units would actually be built. He stressed that Storage USA has always been flexible enough to meet the concerns of the community. Wayne Wiant asked about the artists rendering of the streetscape. Brad Gephardt presented the rendering and explained the proposed layout, which included a retaining wall to block the view from the road. He explained that the land rises about 20' from the front to the back so it is a very gradual increase and would not cause a huge increase in the height of the buildings. Commissioner Wiant asked if the retaining wall would block the initial units from view, and Mr. Gephardt replied yes. Bill Partridge asked if the Commission had the authority to deviate from condition #1, regarding the floor area ratio, which Storage USA does not want to meet. Bryant Nodine answered no, the applicant would have to apply for a variance from the Board of Adjustment to provide relief from this condition. Wayne Wiant asked if a condition should be added denying the approval of a grading waiver for this site. Jim Hossley confirmed that it was a condition of the Engineer's report. Dennis Douglas asked if the Commission would like to give some instruction to staff, and thus the DRB, dealing with the screening issue in regards to the information that Bill Adler handed out. Dean McCook commented that at the present time, the existing facility is hardly visible. If the proper codes are met in terms of landscape screening, he didn't think anyone would be able to tell the expansion was there. MOTION: Moved, seconded (Wiant/McCook) and carried by a 7-0 vote to recommend approval of OV8-97-2, the Storage USA non-conforming use expansion, conditional use permit, stipulating that the screen walls be as high and neat as possible to eliminate the visibility of the units from the road; making the handout from Bill Adler a part of the record and sending a copy of it to the DRB; and subject to the following staff conditions: Planning & Zoning conditions: 1. Use Permit approval is based upon revisions to bring the site plan into compliance with C-1 zoning GFA ratio. This will include not less than 115,024 sq. ft. of total land area for the permitted expansion. Permit approval shall be subject to development plan compliance with all 2. Use pp . pertinent ZoningCode development standards, and an approved viewshed analysis. p A revised site plan, in conformance with conditions 1 and 2 above, shall be submitted 3. to staffp rior to scheduling the use permit for Town Council consideration. Town Engineer's conditions: The interior parking/access design shall be compatible with the design vehicle. The 1. p g minimum design vehicle size is an SU-30. 2. Section 9-115 requires that grading shall suit the natural topography of the site and that, "Excessiveg rading to achieve a flat, or nearly flat, site will not be permitted." Therefore, the applicant shall submit a proposed site plan that includes the existing topographyof the land, proposed finished pad/floor elevations for new buildings and proposed spot elevations for the parking lot. 3. 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S - - "SIPS& . - • Ill RR CUM MI ______•,•••.•,•.•,•,1„,--, }•'-\ t 6 Xi :.:•1°.:::-.). • 0 1 ' 0 rj<1 6 1 111 44%*_, .)..:` ,,.,".‘ - c.)7 78 -' 6111, P Z I MI :L-4 II r ,,-401-0 - !,-; N Z Illinsa- ,.„.:. ; I" • ,4vg.- 9 , -.>, ii>rn 0 Z H 1 filitiP 41 ° 0.'21>. 7,--(±)R ;'!G\i'2' 6 > 0,...,..4.,‘ . , ,.-rl....1> pz_.),S> ,-- ,-- p2p, 2 T" c0),' . i, ,.•• ,...II,,.Pe '"' i> IT! ,T, 5 tat 1 ,, - -77---i ,. , IIMINIMININIMIIMIRIMMI i> • 7, ,,, 7, MpiDiP9 - STORAGEUSA ORACLE ROAD — PLAN F , „ , „ , cs TUCSON,AZ 85110 g r- r r N g r 1 6 mw„g1:0.1,1 10440 LITTLE PATUXENT PARKWAY,SUITE 1100 iuM3 COLUMBIA,MD 21044 9 -- -qh- q TOWN OF ORO VALLEY 5 COUNCIL COMMUNICATION MEETING DATE: January 7, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Senior Planner SUBJECT: 1997 FUTURE SEARCH CONFERENCE BACKGROUND: This is the Town's second Future Search Conference. The first one, in 1995, started the citizen participation process of the 1996 General Plan. A biannual Future Search Conference was then incorporated into the General Plan to ensure that the Plan remains current and to inform the Community on progress made toward Community goals. These conferences are a way for a broad cross section of the Community to meet, discuss, debate, and set the Community's path to the future. RESULTS: Top Issues Facing the Community On Friday, November 14th, participants discussed and ranked the issues that the Town is facing. These are: 1. Planned Development 2. Environmental Integrity 3. Economic Stability Focus 2020: Where Do We Go From Here Thisp ortion of the workshop addressed the top three issues identified the previous day. The participants suggested strategies to respond to each issue. The group also considered the Town's Vision statement and they mapped recommended changes to the General Plan Land Use Map. Many of the recommendations in this portion of the conference involve continuing, with some modifications, programs that are already underway or are part of the General Plan Strategic Implementation Program. The participants also called for the creation of a Town Center, a Technology Center/Campus, and a long-range financial plan that takes into account future development areas. Environmentally Sensitive Lands (ESL) Participants rated riparian areas as the most important types of open space to the Community. They emphasized the need to start the process to create an ESL ordinance as soon as possible. Connectivity between ESLs was identified as a key issue for the health of the environment as well as providing a good trail system. These suggestions have been incorporated into the ESL project now underway. Those who expressed an interest in this project will be contacted to participate in fieldwork and advisory roles. Commercial Design Guidelines By rating slides, participants indicated their preferences for specialty centers over other types of commercial projects. p Participants recommended holding firm on the Town's development standards and encouraged consistency to define Oro Valley, yet with enough variety to provide interest. They also recommended a Town Center, and they suggested specific architecture to create inviting, human-scale, public places. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 The results of this workshop were incorporated into the proposal for consultant services to draft design guidelines this year. Those who expressed an interest in this project will be contacted to participate further. PLANNING AND ZONING COMMISSION REVIEW AND ACTION: On February 3`d, the Planning and Zoning Commission voted unanimously to accept the attached report. RECOMMENDATION: Staff recommends acceptance of the 1997 Future Search Summary Report as presented. SUGGESTED MOTIONS: I move to accept the 1997 Future Search Summary Report. -OR- I move to accept the 1997 Future Search Summary Report with the following changes: ATTACHMENTS: 1. 1997 Future Search Summary Report 111:0 , /$q/ J4J ---- _ Department He.i. / / i —, / �J Town Man.ge F:\PROJECTS\GP\FUTSEARC\FS97_TC.rpt TOWN OF ORO VALLEY 6 COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Senior Planner SUBJECT: PUBLIC HEARING RESOLUTION #(R)98- 10 , ADOPTION OF THE TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN, FEBRUARY, 1998 BACKGROUND: The Capital Improvements Plan projects spending for all anticipated capital projects for the next five years. The p p p J planrepair addresses both and replacement of existing infrastructure as well as the development of new facilities to accommodate future growth. The CIP implements the General Plan by linking the Town's planning and budgeting functions. Staff initiated the CIProcess in.August in accordance with Section 1-402 G of the Oro Valley Zoning Code p Revised. Thep rocess included a technical advisory committee (TAC) with Councilmember Kautenburger, Commissioner Briggs, members of advisory boards, citizens, a consultant moderator, and Staff. Staff gg inventoried capital items and prepared requests for the next five fiscal years. The TAC reviewed these requests, analyzed Communityneeds, held a public hearing, and developed a prioritized list of capital projects with a y commendation on whichJ ro'ects could be funded. The resultant CIP, attached herewith, will, if adopted by p this Council, form the basis for the next fiscal year's capital budget. The CIP is divided into four funds: the General Fund, the Local Transportation Assistance Fund (LTAF), the wa Hi hFund, and the Townwide Development Impact Fees Fund. The following is a summary of the funds Highway available for capital projects compared to capital fund requests for the coming fiscal year. Section IV of the plan covers this in greater detail. Additionally, there are approximately $450,000 of certificates of participation and $2.5 million of Pima County bond funds may be available for future park improvements. Fund Amount Available Amount of Requests General $435,000 $1,099,000 LTAF $16,000 $16,000 Highway $700,000 $522,000 Townwide DIF $3,900,000 $734,000 All of the LTAF, Highway and Townwide DIF projects are recommended for funding. The recommended funding for the General Fund projects is based on their evaluation score as assigned by the TAC. The following projects are recommended for funding in the next fiscal year: Replacement Police Patrol Vehicles Replacement Townwide Pool Cars ADA Access Upgrades to Dennis Weaver Park GIS Technology Distribution and Expansion Seed Monies for Purchase of the CalMat Site Police Mobile Data Terminals ti TOWN OF ORO VALLEY ,OUNC IL COMMUNICATION Page 2 of 2 The TAC recommends funding the remaining projects (in order or priority) with any money not needed to initiate the CalMat sitep urchase. They also recommend that the Phase II CDO Riverfront Park Improvements be funded from contingency reserves if the Town is successful in obtaining the matching Heritage Grant. PLANNING AND ZONING COMMISSION REVIEW AND ACTION: On February 3rd, the Planning and Zoning Commission voted unanimously to support the proposed CIP. RECOMMENDATION: Planning staff recommends approval of the Town of Oro Valley Capital Improvements Plan. SUGGESTED MOTIONS: I move to adopt Resolution#(R)98- 10 , approval of the 1997/98 Capital Improvements Plan. -OR- I move to adopt Resolution #(R)98-10 , approval of the 1996/97 Capital Improvements Plan with the following changes ATTACHMENTS: (R)98- 10 , Town of Oro Valley Capital Improvements Plan, Draft Plan, dated February, 1997. •/ 6,01 • /,_ 0 411, D- ..r ment He.• IP 4 own Manage F:\PROJECTS\CIP\1998-99\98C I PTC2.rpt RESOLUTION NO. (R)98-10 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK, WHICH ESTABLISHES THE "TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN, DATED FEBRUARY, 1998. BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: WHEREAS, the Town Staff, Consultants and Technical Advisory Committee have met to review and recommend„approval of the Capital Improvements Plan; WHEREAS, the Planning and Zoning Commission has held a public hearing, reviewed and recommended unanimously to support the plan; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: That certain document, "The Town of Oro Valley Capital Improvements Plan", dated February, 1998, is hereby approved and declared to be a public record, of which three copies are on file in the office of the Town Clerk. PASSED AND ADOPTED by Mayor Ma or and Council of the Town of Oro Valley this 18``' day of February , 1998. Cheryl Skalsky, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN FISCAL YEAR 1998-99 TO FISCAL YEAR 2002-03 FEBRUARY 1998 TOWN OF ORO VALLEY TOWN COUNCIL CHERYL SKALSKY Mayor PAUL PARISI Vice-Mayor FRANK BUTRICO Councilmember DICK JOHNSON Councilmember BILL KAUTENBURGER Councilmember Acknowledgments 7persons were instrumental in the preparation of the Town of Oro Valley Capital The following P P Improvements Plan: Oro Valley Technical Advisory Committee David Andrews, Finance Director Don Chatfield, Planning and Zoning Director Kathi Cuvelier, Town Clerk Martha Briggs, Planning 7 and Zoning Commission Dick Eggerding, Arts Advisory Board Mary Glueck, Development Review Board David Hook, Public Works Director Dick Johnson, Town Council Bill Kautenburger, Town Council John Lancaster, Parks and Recreation Advisory Board Ken Lawrence, Parks and Recreation Administrator Charlie Lentner, OVPD Bob Maassen, Building Official Patti Morris, TEP Co. Tobin Sidles, Town Attorney Chuck Sweet, Town Manager Support Staff Bryant Nodine, Senior Planner Mary Rallis, Accountant II Facilitator Nina Trasoff,Nina Trasoff& Associates Table of Contents EXECUTIVE SUMMARY 1 FY 1998-99 CIP 1 Issues and Recommendations 1 Plan Organization I. INTRODUCTION 3 PURPOSE MISSION STATEMENT 3 WHAT IS A CAPITAL PROJECT AND A CAPITAL IMPROVEMENT PLAN? 3 POLICIES AND ASSUMPTIONS 4 Policy Statements 4 Policy Regarding arding "Rollover" of Capital Improvement Projects 5 CIP Assumptions 5 II. THE CIP PROCESS 6 TECHNICAL ADVISORY COMMITTEE (TAC) MEETINGS 6 PUBLIC INFORMATION PROGRAM 6 III. EVALUATION CRITERIA AND WEIGHTS 7 IV. 1998/99 CAPITAL IMPROVEMENT PROGRAM 10 FY 1998/99 CAPITAL IMPROVEMENTS PROGRAM FUNDING 10 Available Funds 10 Current Situation 11 Current Long Term Debt 12 r/ Current Bonding Capacity 12 FY 1998/99 CIP BY FUNDING SOURCE 13 General Fund 13 Local Transportation Assistance Fund 14 Highway Fund 14 Town-wide Development Impact Fee Fund 15 • THE CIP TWO TO FIVE YEARS OUT 15 V. IMPLEMENTATION 16 GENERAL GUIDELINES 16 IMPLEMENTATION OF THE DECISION MAKING MATRIX 16 APPENDIX A: GLOSSARY OF TERMS 19 APPENDIX B: PROJECT REQUESTS (FIVE YEAR FINANCIAL SUMMARY) 23 EXECUTIVE SUMMARY a ital Improvement Plan (CIP) is a five-year projection of capital needs (as defined in the The C p p glossary) and a one-year recommendation for the Town's capital budget. It is one of the y mechanisms that implements the Town's General Plan. The CIP allocates funds to programs specified in the General Plan, it uses implementation of the General Plan in at least two of the project evaluation criteria, and its evaluation criteria are based on the goals established in the General Plan. FY1998-99 CIP The CIP is divided into three funds: the General Fund, the Highway Fund, and the Townwide Development Impact Fees Fund. Expenditures from the latter two funds are limited, respectively, to roadway/transportation items and roadway capacity improvements. The following is a summary of the funds and requests for the coming fiscal year. Section IV covers this in greater detail. Fund Amount Available Amount of Requests General $435,000 $1,115,000 LTAF $16,000 $16,000 Highway $700,000 $522,000 Townwide DIF $3,900,000 $734,000 All of the LTAF, Highway, and Townwide DIF projects are recommended for funding. The recommended funding for the General Fund projects is based on their evaluation score as assigned by the CIP Technical Advisory Committee (TAC). The following projects are recommended for funding in the next fiscal year: . Replacement Police Patrol Vehicles Replacement Townwide Pool Cars ADA Access Upgrades to Dennis Weaver Park GIS Technology Distribution and Expansion Seed Monies for Purchase of the CalMat Site Police Mobile Data Terminals The TAC recommends funding the remaining projects (in order or priority) with any money not needed to initiate the CalMat site purchase. They also recommend that the Phase II CDO Riverfront Park Improvements be funded from contingency reserves if the Town is successful in obtaining the matching Heritage Grant. Issues and Recommendations In the November 1997 public workshop, bicycle lanes and safety on Lambert and First Avenue were two key issues. To address the former, the CIP Technical Advisory Committee (TAC) recommends that the Town Engineer create a Town-wide bike lane plan. This plan will be used to allocate $200,000 worth of bike lanes approved for the next fiscal year. To address safety on Lambert Lane, the (TAC) moved the Lambert Lane safety improvements up two years from 2000 to 1998. This will help to improve Lambert Lane concurrently with the CDO Riverfront Park 1 improvements. In spite of a mailing to all homeowner associations, announcements in both daily newspapers, p and the distribution of over 1,500 flyers, public participation in the CIP process was low. The TAC recommendsdevelop a comprehensive that Staff PR program early in the process, using the Town newsletter to survey residents and inform them of the process. Advisory/focus groups should be involved earlier and all homeowner's association presidents and the in-town Sector Boards should be invited to the public workshop. Numerous vehicle requests are submitted to the TAC each year. To ensure that vehicles are handled in a systematic and equitable manner, the TAC recommends that the Town Manager work with Department Heads to implement a policy for vehicles. That policy should address three vehicle issues: (1) funding mechanisms for routine replacements; (2) rotation of vehicles from out-of-town use to in-town use as they age; and (3) a contract for vehicle and equipment maintenance. There are now $3.9 million in Town-wide development impact fee (DIF) funds and the Finance Department estimates $1 million per year in additional DIF funds. In future years, the available DIF funds are expected to be $4 million to $6 million. For this reason the TAC transferred some projectsHighway from Highway Users Tax funds to DIF funds. Also to maximize the use of DIF funds, the TAC recommends that the Town Engineer work with surrounding jurisdictions and agencies to revise the regional Transportation Improvement Program (TIP) in order, if possible,to begin some of the TIP funded projects sooner. In lieu of this, the TAC recommends that the Town consider fronting money for these projects to be reimbursed later with TIP funds. The General Fund, on the other hand, does not have money to fund this year's projects. The projected deficit for General Fundcapital ital projects in future years is expected to increase to at least $5 million as the Town strives to provide facilities such as parks, a community center, and a library. The TAC recommends pursuing quality economic development projects and outside funding sources to help meet these needs. Plan Organization This report starts introduction to the CIP, its policies and its assumptions. Some of the key terms are defined in the first section, but it is recommended that the reader consult the Glossary in Appendix A for other unfamiliar terms. The second and third section cover the process, the schedule, and the public information program followed by the criteria and weights used to evaluate projects. The fourth section is the financial section. It includes the available funds and the recommended utilization of those funds for the next fiscal year. The capital needs for all five years of the CIP are shown in the tables in Appendix B. The fifth section covers the CIP implementation program including reports to the Council and the method used to evaluate projects and establish the recommended capital budget. 2 I. INTRODUCTION Providing infrastructure is a primary function of local government. Maintaining public safety, town . icesparks and recreation facilities, an adequate transportation system, and the community's services,quality issues. life are all items heavily dependent on how the Town deals with infrastructure PURPOSE The Capital Improvement Plan (CIP) implements the Oro Valley General Plan by developing a p p prioritized schedule of short-range and long-range community capital needs, evaluating projects, and analyzing the community's ability and willingness to pay for them in the most cost effective y � way. The CIP is the method by which Oro Valley determines future infrastructure requirements andp lans the financing of facilities and equipment to provide services over a five-year period. MISSION STATEMENT "To define five year capital improvement priorities and financial feasibility by creating a process and producing a document that responds to public desires, needs, and elements of the Town's General Plan." WHAT ISA CAPITAL PROJECT AND A CAPITAL IMPROVEMENT PLAN? Capital Projects are those which: cost over$10,000, have an expected useful life of two years or more, and • become an asset of the Town. The only exception to this definition is police patrol units which may have a useful life of less than two years but will still be considered capital projects. A Capital Improvements Plan is a multi-year plan that projects spending for all anticipated capital projects for the Town. The Plan programs, by fiscal year, repair and replacement of existing infrastructure as well as the development of new facilities to accommodate both current needs and future growth. The CIP looks at competing needs. costs and potential funding sources. The CIP process and plan resolves the choices about what to build or buy, where and when to build or buy it, and how much to spend on it. The CIP links the Town's planning and budgeting functions by providing a separate policy document to address the Town's capital needs. It establishes the FY 1998-99 Capital Budget, which will be submitted as the capital outlay portion of the FY 1998-99 Town Budget. There are five basic components to the CIP: 1. Infrastructure inventory which identifies existing infrastructure. 2. Needs assessment that identifies all needed and planned community infrastructure. 3 3. Financial analysis and determination of options and projected costs. An infrastructureplan that programs infrastructure by year for a five-year period. 4. p � 5. A capital budget for the first year of the CIP. POLICIES AND ASSUMPTIONS Over theears, the Town of Oro Valley has financed a substantial portion of capital improvements y financial through operating revenue and use of reserves. The pay-as-you-gopolicy has been the Town's "modus past.operandi" inthe The goal of the Oro Valley debt management policy is to maintainincur present the Town's abilityto and future debt at the most beneficial interest rates in amounts needed for financing the CIP, without adversely affecting the Town's ability to finance essential community services. Policy Statements • The Town will maintain, at a minimum, a contingency reserve in the General Fund that represents 25% of the General Fund's and the Highway Fund's combined annual expenditures. Contingency reserves in excess of the minimum may, at the discretion of the Council, be used � Y to fund "one-time non-recurring" expenditures, including capital improvement plan items. • The Town will developan annual budget whereby recurring Town revenues will be sufficient to � support recurringoperational expenditures with no use of the General Fund Contingency to support ongoing operational expenses. ■ The Town of Oro Valley shall allocate at least $1,000,000 annually out of available surplus funds for Jro capital projects. Surplus funds shall be considered all moneys accumulated from p p overestimated costJ ro'ections, unspent funds, or operational surpluses. Funds will be available p only after the minimum fund balances have been preserved. • A improvement five-year capital plan will be developed and updated annually along with Y P corresponding anticipated funding sources. • The Town shall open a separate CIP Capital Account. Barring an emergency, funds can only be disbursed from this account if the project has been through the CIP Evaluation Process. • The CIP Capital Account shall maintain a$50,000 emergency fund balance at all times. Should this emergency fund be used, Town Council shall reimburse the emergency fund at the next scheduled Council meeting. Requests to tap into the emergency fund will be screened by the Town Manager with Council approval necessary for disbursement. • The CIP Capital Account shall maintain an $25,000 balance for the completion of traffic signal projects when they are warranted. When this fund is used, Town Council shall allocate funds to reimburse the traffic signal fund as soon as possible. • Pay-as-you-go financing will be an integral part of the Oro Valley CIP. • Efforts will be made to maintain or improve the Town's bond rating. ■ Capital projects and improvement districts financed through the issuance of bonded debt will be financed for a period not to exceed the useful life of the project. • The Town shall consider forming improvement districts upon the request of residents based on public benefit, debt equity, and need. 4 • All Towndepartments will investigate ways and strive to become more self-supporting. � • shall avoid lease purchase agreements to finance relatively small purchases, The Townutilizing such as vehicles. • Town shall work aggressively with developers to help future development pay for itself. The �� • Raisedp avement markers will be included in all new street project proposals. • Department Heads shall meet prior to the annual CIP Update Process to discuss the best use of equipment and vehicle replacement program funds. These recommendations shall be submitted to the TAC for review and discussion. • Using sin open en lines of communication, departments shall consolidate purchases whenever possible � to maximize funds. • Whenn urchasiequipment,uip ment, thought will be given to compatibility with equipment in other p � departments. Policy Regarding "Rollover" of Capital Improvement Projects The Town of Oro Valley recognizes that some capital projects require a lengthy process to prepare bid specifications, interview contractors and suppliers, and execute the work. In some cases, a capital project maybe approved for a fiscal year but a contract is not ready for completion by the p p J pp end of that fiscalY ear. In these cases, department heads need assurances that such projects can "rollover" into the next fiscal year, due to the fact that CIP priorities for that year will have been established several months earlier. The Oro Valley Capital ital Improvements Plan permits the "rollover" of projects from one fiscal year to the next, under the following provisions: department head has determined that a project will not be awarded by the end of 1. Once a p J a fiscalY ear, that department head is responsible for requesting that the CIP be amended by the Town Council as part of the budget process for the coming fiscal year, and 2. The department head must demonstrate that the budget funds are still available and may be retained for the following year without detrimental impacts on approved CIP projects for the coming fiscal year, and 3. Each project is allowed no more than one such rollover. CIP Assumptions In addition to the above policy statements, the following assumptions were made in the development of the Oro Valley CIP. ■ State shared sales and income tax revenues are estimated to increase by 6% to 8% in FY 1997/98. • Local sales tax proceeds are estimated to remain constant at around $3.4M. Due to the high reliance of home sales on sales tax revenues, this figure should continue to be monitored closely. • Highway User Revenue Fund proceeds to be $1.5M. • LTAF to be $115,000. 5 II. THE CIP PROCESS Section V, Implementation, outlines the steps established by the Town to create and implement the CIP. This section covers the process, and schedule, used this year to compete those steps. TECHNICAL ADVISORY COMMITTEE(TAC) MEETINGS is an integral ralpart of the CIP process. It consists of citizens, a utility representative, a The TAC � councilrepresentative, p re resentati , de artment representatives,board and commission representatives, and town staff. The TAC held several meetings, as summarized below, to develop the CIP. • Month Task August Preparatory work including revisiting the approach to separate the three funds, � p y & September draftingproject sheets, and creating the recommended TAC members list. p September Process initiated by the Commission. Hired consultant. Collected project(fund request) sheets. October TAC member list approved by the Council. Held first TAC meeting on 10/31 with an overview of the process and a review of the project sheets submitted. November The TAC hosted a public workshop on the projects and evaluation criteria. The TAC met to consider and revise the evaluation criteria, review the project sheets, and discuss the current and projected capital budget. December The revised the evaluation criteria and weights were submitted to the Commission and to the Council for approval. January The TAC met early in the month to rank the projects. The TAC presented the budget and the projects as ranked to the Council and the Commission in a study session. The TAC met late in the month to consider the available budget and determine ro which projects would be recommended for funding in the next fiscal year. February Public Hearings on the CIP were held before the Commission and the Council for adoption. PUBLIC INFORMATION PROGRAM Thep ublic information program started in July with updates to the advisory boards. In October, the upcoming November workshop was announced by a mailing to all homeowner associations, a press release, and over 1,500 flyers distributed at the polling place or stuffed in grocery bags by the local stores. In spite of this and an announcement in the Northwest Section of both daily newspapers, attendance at the November workshops was approximately 15 persons. A press release announcing the February public hearings and the results of the process was distributed in late January. 6 III. EVAL UA TION CRITERIA AND WEIGHTS One of the most important requirements for an effective selection process is the establishment of criteria upon which the assessment and subsequent selection of capital clearly defined, pre-specifiedp pioje cts will be based. The evaluation criteria become the guidelines for the CIP decision making Theywere determined earlyin the process to allow objective decisions to subsequently be process. made. Clearly written policies (reflected in the evaluation criteria) make capital allocation decisions easier. C y Each year, discussion of thepolicies begins the CIP process. This usually results in changes to the � policies, which reflect changes in the Town's priorities. The evaluation criteria were selected on the following basis: 1. Theyrefer to issues important to local governments inasmuch as ignoring them could p have potentially serious consequences. 2. They refer to items generally measurable in one form or other. 3. They are realistic. 4. They permit at least some degree of objectivity in ratings. 5. Most importantly, in their generic form, they represent criteria applicable to a wide variety of capital projects. The Technical AdvisoryCommittee selected the following ten criteria for use in the formation of the CapitalImprovements Im rovements Plan. Since some criteria are associated with more critical operations of the Town, each criterion has been assigned "Weighting Points". For instance, Criteria 1: Public Health, Safety, and Welfare (95 Weighting Points) will have a greater emphasis than Criteria 9: Y Legal Ramifications (58 Weighting Points) when the capital projects are evaluated. Every project is evaluated against these same criteria and weightings. This assures the most objective process possible and leads to consistent decision making. EVALUATION CRITERION 1:PUBLIC HEALTH, SAFETY,AND WELFARE 95 Weighting Points • How does the project improve the health, safety, and welfare in the community? • Does the project specifically address a health, safety, or welfare problem within the community? • Does the project specifically address a pressing and growing need? EVA L UA TION CRITERION 2: ENVIRONMENTAL PRESER VA TION 88 Weighting Points • Will the project positively effect the environment? • Will the project help the town to deal with an environmental issue/problem/mandate? • Does the project help to promote and/or protect the town's natural environment? • Does the project help to protect the town's sensitive desert environment? 7 • E VA L UA TION CR I TER ION 3: FISCAL IMPACT 84 Weighting Points • Is theroject a negative or positive impact on town revenues? p � • Does the request bring in additional outside funds in some proportion. • Is there a strong probability that other sources of funding other than local revenues can be found? • Does the request generate a large recurring impact on the operating budget? • Are budget figures and cost estimates contained in the request realistic and appropriate? • Is the project realistic from a financial standpoint? ■. Are funds already dedicated or available for the project? • Is thep roject timely or does it provide a critical "window" of opportunity? ■ Is the project an efficiency improvement project(see Glossary)? E VA L UA TION CRITERION 4: ECONOMIC DEVELOPMENT IMPACT 84 Weighting Points • Does the J roject positively impact local economic development efforts as defined in the p General Plan? ■ Does the project promote economic growth as defined in the General Plan? EVALUATION CRITERION 5: PUBLIC DESIRE 73 Weighting Points • Has thepJroject been specifically identified by the public in a previous community forum, surveys, etc.? • If the request is to expand or enhance an existing service, to what extent is the need for the expansion demonstrated? • If the request is to provide a new service, to what extent is the need for the new service demonstrated? • Have citizen groups provided input or expressed a need for the request? ▪ How does the project support community needs? EVAL UA TION CRITERION 6: IMPACT ON SERVICE LEVELS 71 Weig h ting Points • How does the project positively or negatively impact current service levels? ■ Does the project bring the town up to a required service level? • Does the project improve service levels? • If the project is not funded, what are the effects on community services? EVALUATION CRITERION 7:IMPACT ON OPERATION AND MAINTENANCE 69 Weighting Points • What impact does the project have on current town operations? ■ How does the project impact maintenance? ■ Does it require extraordinary maintenance costs? • Is the project doable from an operations and maintenance standpoint? • Will the project improve the efficiency of town staff? 8 ■. Does the project require additional Town staff? EVA L UA TION CRITERION 8: IMPLEMENTS LOCALLY ADOPTED PLANS 66 Weighting Points • Does thep roject work to implement currently adopted local plans? • the project a part of or consistent with an articulated, acceptable mid-short or long- rangeIs pro gram? ■ Does the request implement some or all of the recommendations of a previous study? q p • Does the project have high, medium, or low departmental priority? EVALUATION CRITERION 9: LEGAL RAMIFICATIONS 58 Weighting Points • Does theJro'ect increase or decrease the town's exposure to liability actions? p • Is the project required to address a federal, state or local mandate? • How does the project meet local regulations? E VA L UA TION CRITERION 10: RELATIONSHIP TO OTHER PROJECTS /COORDINA TION 49 Weighting Points • How does this project relate to other projects underway? ■ Can theJ roject be effectively coordinated with other projects (for instance water and/or p sewer line repairs done in conjunction with roadwork)? • Is there another project that has to be completed before this project can be done? • What is the duration and severity of possible disruption and inconvenience to the public during construction of the project? • Are there additional costs associated with providing alternate or temporary services during construction? 9 IV. 1998/99 CAPITAL IMPROVEMENT PROGRAM present purpose of thisChapterto is the Oro Valley CIP for the next five fiscal years. It next fiscalyear's capital budget in detail and then a summary of the following four presents the p � years. FY 1998/99 CAPITAL IMPROVEMENTS PROGRAM FUNDING Available Funds Funding projects for 'ects included in the Town's Capital Improvements Program is derived from a riet of sources includingthe General Fund, Local Transportation Assistance Fund (LTAF), va . y Highway hway Fund, Townwide Roadway Development Impact Fees Fund and Parks Development Fund. Primary revenue sources of the General Fund include local sales taxes, state shared incomecounty and sales taxes, auto lieu tax collections, state and federal grants and licenses and permits fees. Expenditures of the General Fund may be made for all municipal purposes. Primaryrevenue sources of the Highway Fund include state shared fuels taxes and federal grants. Expenditures from this fund are legallyitems. limited to roadway and transportation related Roadwaydevelopmentimpact im act fees are collected at the issuance of a building permit on the construction of all single familyand multi-family residential units. Expenditures may only be � made for roadway system capacity improvements. Forark development, the Town has proceeds remaining from the issuance of certificates of p p participation.ation. The Town is also working with Pima County to obtain funds from Pima County Bond proceeds. Current revenues are insufficient to fund all of the projects in the CIP. In developing the CIP, a comprehensive review of all available financial resources was done. The following options were considered when analyzing potential funding sources for CIP Projects: 1. Pay as you go out of current revenues 2. Borrowing, which could include issuance of bonds 3. Certificates of participation, paid back by town revenues 4. Lease-purchase agreements 5. Improvement districts, where residents who benefit from the improvements pay for them over time. 6. Development Impact Fee Ordinances where developers are obligated to pay for a portion of the infrastructure needed to service their projects. 7. Federal and State Grants 8. Donations, volunteer efforts, intergovernmental agreements 9. User fees The following is a summary of the amount of funds available for the Town of Oro Valley's FY 1998/99 Capital Improvements Program: 10 TOWN OF ORO VALLEY FY 1998-99 CAPITAL IMPROVEMENTS PLAN FUNDING SUMMARY General/Public Transportation Funds: Total Funding $1,060,000 Less Debt Service 625,000 Unrestricted Amount $435,000 Local Transportation Assistance Fund: Total Funding $16,000 Less Debt Service 0 Unrestricted Amount $16,000 Highway Fund: Total Funding $740,000 Less Debt Service 40,000 Unrestricted Amount $700,000 Townwide Roadway Development Impact Fees Fund: These fees will be used to fund roadway system capacity improvements. $3.9M in funding is currently available and is projected to be expended over the next five years. Parks Development COPs CDO Riverfront Park $450,000 Pima County Bond Funds: Dennis Weaver Park/CDO High School 1997/98 $250,000 CDO Linear Park 2000/01 1,000,000 CDO Riverfront Park 2000/01 $1,250,000 Current Situation General Fund and Highway Fund revenues are heavily dependent on local sales tax, building permit fees, and state shared revenues. Much of this income is directly related to rapid housing development. The challenge for the Town will be to develop funding sources to replace this income when a slow-down in housing development inevitably comes. Non-construction retail sales tax revenues, other than those related to the tourism industry, have been relatively low, accounting for approximately 30% of the Town's local sales tax base. This can 11 to not onlyretail leakage to the Tucson Area, but the fact that a large portion of the be attributed b local retail sales is in non-taxable food items. Construction sales taxes are subject to industry volatility and are not a recommended as a long-term funding vehicle for capital improvements. HoWever, 1997 saw the beginning- of several significant commercial developments that should lay � � the foundation for future revenue base diversification. State Shared wa Hi hUser Revenue Funds of$1.8 million should remain at or above this level. Highway These funds are used topayfor roadway maintenance and improvements by the Public Works Department. coming The years are going to place more stress on the area's roads. Additional HURF funds will be needed for roadway, improvements, maintenance, and equipment. However, the Town's roadway impact act fees, leveraged with federal grants are significant revenue sources for p roadway system capacity improvements. After careful review, it was determined that the FY 1998-99 contribution to the capital account from the General Fund, LTAF, and Highway Fund would be $1,815,000. This figure includes funding of $1,150,000 for all capital projects, vehicle and equipment replacement programs, and streetJ ro'ects, plus debt service of$665,000 on projects from previous years. Additional funding P includes Townwide Development Impact fees for roadway system capacity improvements in the amount of $3,900,000, $450,000 for the CDO Riverfront Park and $2,500,000 in Pima County Bond funds. Current Long Term Debt Leaseurchase agreements have been sparingly used to purchase equipment and spread the P payments a ments out over a period of years. Current lease purchase agreements are for a wheelloader in the Public Works Department and mobile data terminals used by the Police Department. The annual debt service on this equipment is $66,200. The Town Municipal Property Corporation issued $28.4 million of municipal water acquisition bonds in April 1996. Annual debt service on these bonds for FY 1997/98 is $1,595,625. Total bond principal as of June 30, 1997 is $28.3 million. Water revenues will be used to repay the bonds. The Town issued $5.1 million of Certificates of Participation to purchase three parcels of land and provide funds for park development. Annual debt service on these certificates is $443346 for FY 1997/98. The Town utilized Certificates of Participation to finance the current Town Hall facility. Annual debt service on these certificates is $182,095 for FY 1997/98. They will be paid off in June 2000. The total long term debt outstanding principal will be $5.4 million as of June 30, 1997. This figure includes $180,000 in assessment district debt. Total annual debt service is $599,000. Current Bonding Capacity Although it is the goal of the Oro Valley CIP to finance projects without borrowing (pay-as-you- go), some projects may need to be financed. Oro Valley, currently, has no Town property tax. so the Town's only taxing authority is on discretionary sources such as sales taxes and fees. Many communities utilize the issuance of general obligation bonds to pay for large capital projects 12 that cannot be financed by current reserves. The State of Arizona places limits on the amount a municipality can borrow with these bonds. This is reflected as the bonding capacity (or credit line) of the municipality. The following are the parameters that the Town of Oro Valley must utilize in determining their bonding capacity. 1. Based upon a secondary assessed value of$165,265,200 on June 30, 1997. 2. Under Arizona Law, municipalities may issue general obligation bonds for specific purposes such as water, waste water, artificial light, open space preserves, parks and recreational facilities up to an amount not exceeding 20% of the secondary assessed • value. This would allow the Town of Oro Valley to bond for an amount of $33.1 million. 3. Under Arizona Law, municipalities may issue general obligation bonds for general municipal purposes up to an amount not exceeding 6% of the secondary assessed value. This would allow the Town of Oro Valley to bond for an amount of$9.9 million. Any general obligation bonds that may be issued by the Town are subject to an election and voter approval. FY 1998/99 CIP BY FUNDING SOURCE The following tables show the projects submitted for the next fiscal year by funding source. These are divided into two groups: 1. Assumption Projects are those which are deemed absolutely essential to the operation of p the Town, involve ongoing operating capital purchases to replace existing equipment outlined by the departmental equipment replacement program, or have designated funding for all or a majority of the project. These projects receive priority funding from the CIP and do not go through the project evaluation and prioritization process. 2. All projects, which are not assumption projects, were rated using the evaluation criteria • and ranked accordingly. They are presented in the order they were ranked. Those that were ranked lower and could not be funded in the next fiscal year are shown separately in the lower part of each table. General Fund Projects Recommended for Funding Town Other l Rank Proj # Project DepartmentDescription V 1-A p Replacement Patrol Vehicles Assumption Police' $121,000 $0 P V14 Replacement Townwide Pool Cars Assumption General Admin $20,000 $0 P5 ADA Access Upgrades to Dennis Assumption Parks $35,000 $0 Weaver Park E2 GIS Technology Distribution 5,766 P&Z $30,000 $0 F6* Purchase of State Land(CalMat) Site 5,484 General Admin $200,000 $0 E7 Mobile Data Terminals 5,401 Police $55,000 $0 SUBTOTAL $461,000 SO * If other funding sources are identified or the need for this amount of money changes, the projects in the following table should be funded in order of priority. 13 General Funds may not be available for: ProjDepartment # � Project Description Rank 1 Town Other F1-B Community Center/Library 4,992 _ Parks $50,000 P3** CDO Riverfront Park; Phase 11 4,918 Parks $200,000 $200,000 F7 Town Hall Expansion 4,821 General Admin $250,000 F l-A Naranja Community Center 4,591 Parks $100,000 V1-B Replacement Admin Vehicles 4,430 Police $38,000 TOTAL GENERAL FUND $1,099,000 $200,000 ** TAC recommends funding this with General Fund contingency reserves if the matching grant or other funds can be obtained. Local Transportation Assistance Fund Proj # Project Description Rank Department Town Other V2 Pool Vehicle/Backup Vehicle 4,683 Public Transit $16,000 TOTAL LTAF $16,000 Highway Fund Proj # Project Description Rank Department Town Other E3 Backhoe Replacement Assumption Public Works $15,000 S3 Drainageway Rehabilitation Assumption Public Works `$50,000 S8 Rancho Vistoso Blvd. Assumption Public Works $4,000 $71,000 S16*** Bicycle Lanes 5,512 Public Works $200,000 S1 La Canada Dr. Phase I (Landscaping) 4,942 Public Works $200,000 V3 Service Truck Replacement 4,874 Public Works $33,000 ES Aerial Mapping 4,739 Public Works $50,000 S6 Barreras Slope Protection Lambert Ln. 4,663 Public Works $20,000 TOTAL HIGHWAY FUND $522,000 $121,000 *** Contingent on Bicycle Pathway Plan and the ability to implement $200,000 of projects in one year. 14 Town-wide Development Impact Fee Fund Proj # Project Description I Rank Department Town Other S4 Tangerine Rd. First Ave to Monterra Assumption Public Works $48,000 $753,000 S5 La Canada Dr. Ext. Phase III Assumption Public Works $3,000 $47,000 S14 Lambert Lane Safety Improvements Assumption Public Works $6,000 $99,000 S9 First Ave Safety Improvements , Assumption Public Works $34,000 $541,000 (Lambert to Tangerine) Sl0 Linda Vista/Egleston Dr Improve Assumption Public Works $114,000 $300,000 Tl Hardy/Oracle Traffic Signal Assumption Public Works $29,000 $450,000 T2 Linda Vista/Oracle Rd. Traffic Sig Assumption 4 Public Works $60,000 $60,000 S7 Tangerine Rd./La Canada Left-Turn 5,079 Public Works $80,000 Bay T3 Traffic Signal Installations 4,300 Public Works $360,000 TOTAL TOWNWIDE DIF $734,000 $2,250,000 THE CIP TWO TO FIVE YEARS OUT The capital project requests for all five years are shown in Appendix B. When projecting future budgets two considerations are important: 1) projects not funded this year will be pushed back to the next year, and 2) more new projects are likely to be identified. The projected deficit for General Fund capital projects in future years is expected to increase significantly as the Town strives to provide facilities such as parks, a community center, and a library. Projections for future years are for needs of$5 million each year versus available funds of $500,000. Considering the unfunded projects from each year and newly identified needs, it is clear that at least $5 million of requests will not be funded each fiscal year. It is recommended that the Town pursues quality economic development activities and outside funding sources to implement these projects. No similar deficits are expected for the other funds. The Highway Fund needs are expected to remain at a level of$500,000 to $700,000. Adequate revenues should be available to meet those needs. Though the Town-wide Development Impact Fee Fund needs are expected to increase to over $2 million in future years, the available funds are expected to be $4 million to $6 million. Efforts will also continue to be made to leverage impact fee collections with federal and state roadway grant funding. 15 V. IMPL EMENTA TION The success of a plan or a planning process is measured by the success of its implementation. To effectively implement the CIP the following program was developed. GENERAL GUIDELINES Adoption - The Oro Valley CIP five year program capital budget shall be reviewed by the Planning and Zoning Commission and adopted by the Town Council. Upon adoption, the Oro Valley CIP will be published and widely distributed. The Oro Valley CIP will be annually updated, reviewed by the Planning and Zoning Commission, and adopted by the Town Council by March of each year. Capital Budget - The capital budget will be used in developing the annual Town budget. The CIP will be the foundation for each year's capital expenditures. Quarterly Reports - Department Heads are responsible for preparing quarterly reports on the status of capital projects in the first year capital budget. The reports shall be made to the Town Manager and the Finance Director shall document the status. The Town Manager shall make a report to the Town Council quarterly, or more often if deemed necessary, on the status of the CIP. Technical Advisory Committee - The Technical Advisory Committee, which is comprised of citizens, a utility representative, a council representative, department representatives, board and commission representatives, and town staff shall reconvene at least three months prior to the adoption of the CIP each year. The purpose of the TAC will be to identify new capital projects to be added to the CIP, review and/or modify of evaluation criteria, evaluate CIP projects, and produce an updated CIP. The Town of Oro Valley may want to utilize an outside facilitator each year during the project evaluation process to ensure objectivity and consistency in ranking of the projects. (See Implementation of the Decision Making Matrix below for more detail) Public Involvement - Citizen involvement is an important element of the plan. This involvement could entail participation at Town Hall meetings, community surveys, public hearings, focus group meetings, membership on the TAC, newspaper articles, etc. IMPLEMENTATION OF THE DECISION MAKING MATRIX The Decision-Making Matrix is composed of the evaluation criteria and the weights. It is used to rank all projects, excluding assumption projects, for the next fiscal year. This is done by rating each.project against each criterion on a scale of 0 to 10 with 10 being the most favorable rating. The rates are then multiplied by the weight of the criterion and the results are totaled to yield a total rating for each project. The projects are then ranked, highest to lowest, according to their total ratings. They are funded in order of rank until there is no more projected capital budget available. The Technical Advisory Committee (TAC) works as a team to evaluate and rank the projects. They first determine if a project is an assumption project per the definition. Then, if it is not, they rate it using the decision matrix. These decisions are made by a consensus of the TAC. 16 The following is the process for carrying out this phase of the Capital Improvements Plan: Step 1: Re-visit the Evaluation Criteria. The TAC shall meet to discuss the Evaluation Criteria. At this meeting, it will be decided if the criteria used the previous year are still appropriate to the Town's current situation. Influences from both inside the Town and from external forces could necessitate the elimination, change, or addition of evaluation criteria. After the Evaluation Criteria are agreed upon, the TAC must then analyze the Numerical Weighting Factor given to each criterion. It is the purpose of this factor to prioritize the Evaluation Criteria in order of importance. Factors such as, citizen's changing attitudes and/or governmental mandates may force a change in the Numerical Weighting Factor. When the TAC has agreed upon the Evaluation Criteria and their appropriate Numerical Weightings, any changes must be presented to the Town Council for approval before the process can proceed. Presenters to the Council should have the ability to substantiate any changes with factual data. Step 2: Creation of New and Re-evaluation of Existing Project Sheets Project Sheets will be submitted by Department Heads to the TAC for evaluation. Additionally, any projects, which were submitted in a previous year(s) and are still considered needs, should be updated and re-submitted. Any changes to the status of the project (i.e. a new funding source found, change in departmental priority, etc.) should be included on the Project Sheets to ensure proper evaluation. Department Heads are encouraged throughout the year to aggressively pursue new avenues to enhance the feasibility of projects. Project Sheets must contain the following information to be considered for evaluation: 1. Project name and department. 2. Description of the project and why it is necessary. 5. Time line of the proposed project. 4. Project budget tied into the time line. 5. Potential and/or existing funding sources. 6. Projected operating and maintenance costs of the capital item. 7. Projected cost savings due to increased efficiency, decreased maintenance, etc. Step 3: Determining the Capital Budget The Town Finance Director shall determine the amount of funds that can be placed in the CIP Capital Account for the pending year. Funding for additional projects can only be allocated after all projects currently underway are accounted for. Step 4: Committee and Department Head Meetings All Assumption Projects which have dedicated annual funding (vehicle and equipment replacement programs, maintenance programs, etc.) shall have a committee formed to evaluate the best use of the next year's funding. A report of recommendations shall be submitted to the entire TAC for review and discussion at the Project Evaluation Meeting. 17 Step 5: Evaluation of Projects by the Technical Advisory Committee The TAC shall evaluate all new and re-submitted Project Sheets. Each Project will receive a score from 0-10 in relation to each of the evaluation criteria. The projects will then be given a numerical total (the sum of the criteria weights times the scores) and placed in order of priority on a report of projects by funding category. This prioritized list will show the funding by fiscal year. Step 6: Creation of Fiscal Year Capital Budget After the projects have been prioritized and reports distributed to the TAC, a meeting will be held to determine the Fiscal Year Capital Budget. This budget will recommend which projects should be funded in the next year. The following steps must be taken to evaluate and finance the projects: 1. All Assumption Projects must be funded first and deducted from the Capital Budget. 2. If there are more funds available for Capital Projects, the TAC must then use the CIP Prioritized Projects List to determine which project(s) should be funded. 3. The highest priority project on the prioritized projects list must then be identified. These questions need to be asked: Are there other projects rated higher that will be competing for the same funding source in later years? If so, should this money be banked for these projects instead of being spent on this year's top priority? Does this project need to be completed as a preamble to a higher-rated project in the fixture? Is there a financing alternative that could he combined with a higher rated project, which may be a better way to.find the project? If it is determined that the year's top priority project is financially feasible and will not jeopardize the ability to fund future projects which are rated higher, the Project may be included in the Capital Budget of that year. Should funds remain at this point, the second highest rated Project from the prioritized projects list shall be examined in the same fashion. This procedure shall continue until all of that year's Capital Funds have been exhausted or allocated to fund future projects, or all projects have been funded. If there are not sufficient funds for the next ranked project but there are funds remaining, those funds are to be placed as carry-over, non-project-specific, in the next fiscal year's budget. Step 7: Disposition of Unfunded Projects There may be lower-ranked projects that do not make it into the Annual Capital Budget. These Projects may be updated and re-submitted for the next year, or subsequent years, when the TAC Evaluation Process begins for the next Fiscal Year. These projects also may be funded later in the next fiscal year if additional funds become available. Step 8: Annual Review of the Capital Improvements Plan Update the five-year CIP by adding or revising capital projects and adding an additional fiscal year and a new Capital Budget for the first fiscal year. The updated CIP is presented to the Planning and Zoning Commission for review and to the Town Council for review and adoption. 18 APPENDIX A: GLOSSARY OF TERMS The following is a Glossary of Terms to be used in reviewing the Oro Valley Capital Improvement Plan. The terms are used throughout the document and are important in the infrastructure planning process. Assumption projects - Projects which are deemed absolutely essential to the operation of the Town, ongoing operating capital purchases which replace existing equipment outlined by the departmental equipment replacement program, projects which have designated funding for all or a majority of the project. These projects will receive priority funding from the CIP Capital Account and will not go through the project evaluation matrix. Bond - A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called the maturity date(s)) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt. Capital Account/Budget - The capital budget is the approved fiscal commitment to develop capital projects within the current fiscal year and appears in the annual financial plan. Capital Improvement Plan - The Capital Improvement Plan (CIP) is a comprehensive, five-year plan of capital projects which identifies priorities as to need, method of financing, and cost and revenues that will result during the five years. The plan is a guide for identifying current and future fiscal year requirements and becomes the basis for determining the annual capital budget. The CIP is reviewed, updated and annually adopted by the Town Council. Capital improvement policies - Locally accepted policies that identify the amount of funds to be expended annually through budget and borrowing as well as terms and conditions for obligating those funds. These policies also outline how the Town does business in dealing with infrastructure planning. Capital Projects - Projects which cost over $10,000, have an expected useful life of two years or more, and become an asset of the Town. The only exception to this definition is police patrol units which may have a useful life of less than two years but will still be considered capital projects. Certificate of Participation (COP) - Obligation of a public entity based on a lease or installment sale agreement. Community Development Block Grants (CDBG) - Arizona Department of Commerce grants to communities which can be used for a wide range of activities including infrastructure, housing rehabilitation, economic development, planning and public services. Exact activity must either principally: benefit low and moderate income persons, prevent or eliminate slums or blight or, meet other urgent community needs. Credit ratings - An independent rating service's evaluation of the credit worthiness of notes and bonds. Ratings influence the cost of borrowing. 19 Debt- Funds owed as a result of borrowing. Debt financing - The financial policy of borrowing capital to develop a public facility and pay off the debt over a set number of years. Debt service - The amount of funds needed to pay principal and interest on outstanding bonds for a given year or series of years. Development Impact Fee Ordinance (DIFO) - A town ordinance that requires a monetary charge on development to recoup a proportionate share of the public capital costs required to accommodate that development with necessary public facilities. Discretionary revenues - Revenues that are not obligated for particular expenditures. Efficiency Improvement Projects - Projects that provide a positive cost/benefit ratio through the improvement of efficiencies. Specifically they will have less than a three-year payback and their life span will be greater than their payback period. To qualify for this designation, a project's benefits must be quantified. Financial analysis - A study of the cash flow and financial capabilities of a jurisdiction to determine its funding capacity and fiscal health. Fiscal Year(FY) - The Town's business year beginning July 1st and running through June 30th. General Obligation (G.O.) Bonds - A bond secured by the pledge of Oro Valley's full faith, credit, and taxing power. General Fund - Discretionary funds that are not specifically earmarked for a project and may be used for the Town's operations. Grants -This funding source includes State and Federal grants. Heritage Fund - Arizona State Parks matching grant programs for acquisition or development of public outdoor recreation areas and facilities. Highway Users Revenue Fund (HURF) - Established by state legislation and is administered by the State Department of Revenue. Revenue for the fund is derived from gasoline tax, truck weight fees, and various license fees imposed on motor vehicles. Infrastructure - Public support structures such as roads, street lighting, and water lines/facilities. Impact fees - Monetary payments made by builders or developers to defray the public costs of providing infrastructure to a development. Improvement District - An area of the community where infrastructure improvements have been 20 made and are being paid for by the citizens who directly benefit from the improvements over a period of years. Lease payment- The rent or service fee paid for the use of a facility. Lease-purchase - This method of financing allows the Town to construct or acquire property and pay for it over a period of time by installment payments rather than an outright purchase. The time payments include an interest charge that is typically reduced because the recipient does not have to pay income tax on the interest. Long-term debt- Borrowed funding with a maturity of at least one year. Local Transportation Assistance Fund (LTAF) - Funds generated from the Arizona State Lottery and are earmarked for transportation purposes to towns and cities in Arizona. The LTAF is distributed to cities based on the percentage of population. Matching requirements - The Town's contribution to a project or function required by a funding source as the basis for the fender's contribution. Matching requirements are frequently imposed as a proportionate share of the overall contribution. Operating budget - The planned expenditure of funds, excluding capital expenditures, for operations, i.e., salaries, routine maintenance, and supplies. Operational Capital - Funding made available for the overall day to day operations of the Town, such as lease purchase programs for Police Department vehicles. Pay-as-you-go - The financial policy of capital outlays from current revenues rather than from borrowed funds. Property tax - The traditional system of local taxation under which owners of property pay taxes based on the value of their property. Public facilities - Facilities, such as libraries, civic centers, and police and fire stations sponsored by the locality for public use and service. Public/Private ventures - Cooperative projects in which both the public and private sectors contribute to the development, operation, and use of a facility. Public utilities - Basic public services such as water, electricity, and telephones that may be provided by either the public or private sector but that are publicly regulated to provide widespread service and to protect the public interest. Rated projects - Projects that are rated by the Decision-Making Matrix and placed in their prioritized order. Revenue bonds - A bond payable solely from revenues derived from tolls, charges, or rents paid by 21 users of a facility constructed with the proceeds of the bond issue. For example, parking fees often pay off a bond used to construct parking facilities. Service levels - The amount or standard of service Oro Valley provides to its citizens. Special assessment districts - Charges assessed against properties in a limited area in exchange for special benefits conferred by a public improvement in the same section of the community. Special taxes - Usually voter-approved taxes whose revenues are designated for a particular project. Strategic planning - The planning process used to capitalize on currently optimum needs and opportunities. Taxable bonds - Municipal bonds whose interest earnings are subject to federal income taxation under the Internal Revenue Code. Tax base - A community's total property, resources, and wealth subject to taxation. Tax-exempt financing - The financing of a project through the use of bonds that exempts bondholders from taxes on interest earned from the bonds. Transfer payment - Gifts of money from one government entity to another, typically from the federal or state government to a local government. User charge - A fee imposed on facility or service users for upkeep and operations. Useful life - The number of years a facility or capital item is expected to last before it must be replaced or undergo major renovation. 22 APPENDIX B: PROJECT REQUESTS (FIVE YEAR FINANCIAL SUMMARY) 23 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O 0 O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LC) 0 LO 44 0 0 In O h- o c u') O ►.c) 0 0 0 0 0• 0 h- co- co Z -,. r) N 0 c") N 4t) O (V 0 0 U) 0 r- N N- Z J ..- •- Q Fa- 69 EA h. 6A c, 6,9 CO CID V- M CV 69 L Q co- ce Fa-- Ea Ea 00 69 69 ,-- 0 1- '9 0 F- ` ' ' ' r 0 0 69 69 L L a) a) .c L .4 , 0 . e�O c o c o C NC N E N `O O O O E N 6A Q O O LC) t) Q C h- c co- co 3 tf) r- ,t r- O r- 69 69 N 0 H 69 Eft 0 0 0 0 0 69 0 0 i- a) O O a, L O O L v. 0 ..r 0 0 44 5 .- r- N C 69 CA = O C e- C e- 00 0 0 E o O O 0 0 0 0 0 0 E N Q N 0 O 0 O 0 0 0 O Q = = O ►n tr) O O Nt O v O 69 N) 0 0 69 69 Ir) 0 N N ,r 1- 69 69 69 69 0 0 0 0 0 69 O o ,.„ a, o o as L O O - vi 044 IC) ( O = - 69 69 . p CO C O 0 O O O O O O O 0 O o Q O O O O O o E OCA Q N C O 0 O O O O Q CVC Ls-)- 0 Or• i 0 3 O 6�A 69 0 0 69 N 0 (') N (0 1- 2 2 '9 69 69 E 5. cc O ce 0 O O 69 O 69 a O 0 o J am -Ja�. 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U Q c o cv _ �_ a) •c W o U •- c >•U Z a) 'c ` a) E .- -o- Z .c -c5 -5 -if) Z 1- cn a) n o •- ca cv I-- 3 U o a mo0a3 _, u) C/) Qmcl) o5. a_ 0 T 0 a,. a_ a_ cn � c a� � Ute' c � _U 3 °' oQ .- -' a) - C t - 1- U * L O ,✓ Q) Q) O O +- Z a) a- cu 4- (13 CUa O 2 a_ H O * Y co co co * r co co In CO O M N O � � N- co O .- > W a_ LL_ II II II II II 0 # W (n Cn (n u_ W (� W > > > > CC II II II 1I 1I U_ LL I- (/) - i_ > W a- cf) 1- u_ 0 2 a_ H 0 7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Linda Frew, Planner I SUBJECT: OV12-97-23 El Conquistador Ballroom Expansion LANDSCAPE PLAN BACKGROUND: On January 7, 1998, the Mayor and Council gave approval for a 24,400 square foot expansion of the Sheraton El Conquistador Resort. The project calls for the addition of a ballroom, pre-event staging area and additional service facilities, all to be located in the area of the existing southwest parking lot. The plan e was also reviewed that evening and, while accepted in concept, it had deficiencies. Based on these, the landscape plan was continued pending a resubmittal of a plan that addressed all concerns. SUMMARY: Planning Staff has received a revised landscape plan which addresses all concerns, which included the landscape treatment of the slope between the service drive and "upper" parking lot. It also brings the areas of the existing southwest parking lot up to current parking lot landscape standards. Planning Staff finds that the plan, as resubmitted, meets all applicable codes. One other area of concern was brought to Staffs attention by the homeowners of Shadows of the Ridge, a small townhouse subdivision directly east of the "upper" parking lot. This parking lot, while not improved at this point in time, has been used as employee parking and the residents of the aforementioned subdivision have been inconvenienced by the glare of headlights at night. While the final solution to this problem may be the re-erection of a portion of wall taken down by Mr. John Fazio, the townhouse developer, this landscape plan offers some mitigation for the problem. Along the eastern boundaryof the lot, a thick hedge e of Texas Ranger is proposed, with interspersed Mesquite trees. This g hedge, in short order, should grow to sufficient height, and be sufficiently opaque, to shield the headlights from the adjacent residences. Staff supports this remedy, but, after speaking with a representative of the homeowners' association and the applicant, we further suggest that, if sufficient dirt is available after parking lot improvements, that a portion of the eastern boundary of the parking lot be bermed (approximately 3 feet high), at a point where the headlights would have the most negative impact. The hedge and the accompanying trees could then be placed, at random, along the top of the berm to give a natural appearance • .c r TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE: 2 of 2 GENERAL PLAN COMPLIANCE: The layout of the "upper" parking lot conforms with the Goals and Policies of the General Plan in that it y attempts to "preserve views from adjacent streets, while providing privacy for residents". RECOMMENDATION: Finding that the resubmitted landscape plan for the Sheraton El Conquistador expansion addresses all Staff concerns, and those of the Shadows of the Ridge residents as well, Staff recommends approval, subject to the installation of a berm, approximately 3 feet in height, along a portion of the eastern side of the "upper" parking lot, provided fill material is available on-site. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve 0V12-97-23, the revised landscape plan for the Sheraton El Conquistador expansion, with the stipulation that, if fill material is available, a 3 foot berm be installed along a portion of the eastern edge of the "upper" parking lot. The plant materials, as shown on the approved landscape plan, may be field-placed to create a natural look and the thickest plantings shall occur along the parking lot angle, where neighbors will be most impacted by headlight glare. OR I move to approve OV 12-97-23, the revised landscape plan for the Sheraton El Conquistador expansion, with the stipulation that, if fill material is available, a 3 foot berm be installed along a portion of the eastern edge of the "upper" parking lot. The plant materials, as shown on the approved landscape plan, may be field-placed to create a natural look and the thickest plantings shall occur along the parking lot angle, where neighbors will be most impacted by headlight glare. The following conditions are added: OR I move to deny OV 12-97-23, the Sheraton El Conquistador revised landscape plan, finding that: f, cs4a I // - / i(..•w-..ter Department 'ot• I/ Town Manager Attachments: 1. Copy of revised landscape plan 12-97-23 revlsptc.rpt 2 //1 i' . ) J r-- I / , wi i rn 1 - Z-/ i ________ 'Iss\\ I i T y / NEW SIDEWALK c cb —1----ii--- 31 -- NEW LANDSCAPE iJtL 1! NEW r c � f1-- '-��, II LANDSCAPE I —1, ,k, --- 20'-0 II c� � ' ° 1e1-9.: 1 1 1 ! 1 1 1 1 1 11.1 I ! I i I FI—' Z D 1Z mN rn rn o // Jo + I / II "t L_ � 7/ Ia \\II o I 1,17_,_ \\:1:. \ \\ \ \ 1 0 \ \\ \ \\ ri • \ \\I ii \ i \ i \ � JI ! 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Z K 8 Wili 1 - 8 • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Linda Frew, Planner I SUBJECT: OV12-96-2E Rancho Vistoso, Neigh. 2, Lots 163-180, 221-244, 262-318 FINAL PLAT BACKGROUND: On June 16, 1996, the Mayor and Council approved a preliminary plat for a 400 lot subdivision, located east of Sun City and north of Rancho Vistoso Blvd. (north of the ABCO center). The subject property, na orig illowned byCottonwood Properties, is being sold off in blocks to US Home and Woodshed y Homes for development as single family detached residences. This particular block is to be developed p �. by US Home. SUMMARY: The final p lat for this portion of RV2 is in conformance with the preliminary plat approved by Mayor and Council and it is the last in a series of four final plats in this phased project to come before the Council. GENERAL PLAN COMPLIANCE: At the time the preliminaryplat was reviewed and approved for this 400 lot subdivision, it was found to pp be in compliance with the General Plan. This phase, in particular, complies with the GP, in that it preserves floodplains in a natural state, thus maintaining vegetative and riparian habitats. RECOMMENDATION: Finding that the plat submitted for this phase of development is in compliance with the approved preliminary plat lat and the goals and policies of the General Plan, Planning Staff recommends approval of this finalp lat, with the stipulation that a few minor clerical changes, related to the assurance block and the designation of the 100 foot natural buffer be addressed on the mylar submitted for recordation. The project engineer has been so advised. I • • TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE: 2 of 2 SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve OV 12-96-2E, the final plat for Rancho Vistoso Neighborhood 2, Lots 163-180, 221- 244 and 262-318, with the stipulation that the project engineer address minor clerical changes on the mylar submitted for recordation. • OR I move to approve OV 12-96-2E, the final plat for Rancho Vistoso Neighborhood 2, Lots 163-180, 221- 244 and 262-318, with the stipulation that the project engineer address minor clerical changes on the mylar submitted for recordation and the following added conditions: OR I move to deny OV 12-96-2E, Rancho Vistoso, Neighborhood 2, Lots 163-180, 221-244 and 262-318, finding that: A 4‘ 01 L // 1/ i• �� 'ie. -r ' entempripii own Manager Attachments: 1. Exhibit"A"—Town Engineer's Report 2. Copy of final plat 3. 12-96-2Efptc.rpt EXHIBIT'\" Town Council Meeting: February 18, 1998 Town Engineer Conditions for Approval Final Plat: Rancho Vistoso Neighborhood 2, US Homes OV 12-96-02 E RECOMMENDATIONS Department of Public Works staff has reviewed the Final Plat for this project and has no objections to approval subject to the following conditions: 1. A subdivision boundary closure sheet, common areas closure sheets and centerline data sheets shall be provided. 2. Complete closure data shall be provided for lot 180. Closure for lot 268 uses a chord distance rather than arc. The closure sheet shall be revised. 3. Line data for L14 on the closure sheet and in the table on the plat do not match. The appropriate revision shall be made. 4. A drainage addendum providing post developed floodplain limits shall be submitted for review prior to plat recordation. 5. Provide finished floor elevations for lots 267-282. 6. On sheet 3, the basis for the minimum finished floor elevations shall be qualified. 7. Easements for waterlines lying outside of road right-of-way shall be provided. Staff understands the applicant intends to provide these easements by separate instrument. 8. The area for C.A. "A"when added together shall match the area given in general note#3. 9. Identify the jurisdictional boundaries/limits north of the site on the location map. 10. A minimum of 5000 square feet shall be provided for lot 313. 11. TheP reliminary plat for this project shows Wide View Drive connecting to Vistoso Commerce Loop. Wide View Drive to Vistoso Commerce Loop and Vistoso Commerce Loop from existing pavement through the intersection with Wide View Drive shall be constructed prior to the issuance of building permits for lots 283—318. A general note addressing this condition shall be added to the plat. 12. Minimum building setbacks for lots 283 and 294 shall be provided. 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(f( ig9_ p A' IV, DJ rn 9• m -Ci W• ) - i U c (n h d gM v > L G 9 o0 W N,r a N 00'42'40"E 486.44' a N a T TOWN OF ORO VALLEY I9 COUNCIL COMMUNICATION MEETING DATE:February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: • Melissa Shaw, Planner I SUBJECT: 0V12-96-04A, Ram's Canyon Phase II, Lots 1,2, 56-58 and 113-145, and Common Areas A and C, Final Plat BACKGROUND: The preliminary plat of Rams Canyon Phase II was approved by Mayor and Council on January 7, 1998. Located within the La Reserve Planned Area Development, on the east side of Oracle Road, immediately south of Catalina State Park, the 38 lot subdivision is Phase II of a three phase development with a toal of 145 residential and three Campus Park Industrial lots. The first phase consisted of eighty-four (84) residential lots on 25.38 acres, and with approval and recordation of Phase II, twenty-three (23) residential and 3 CPI lots remain to be platted in a third phase. SUMMARY: The thirty eight lots, platted on 9.69 acres, are zoned CPI but developed to R-4 zoning standards, as permitted .nder Article 10-401.B, Cumulative Zoning Enabled provision of the Oracle Road Scenic Corridor Overlay District, which allows by right all uses allowed by a less intense district in accordance with the development standards of the less intense district. Although the final plat presented for approval is in compliance with the development standards of the R-4 zoning, Council should note that the Phase II open space requirements will not be fulfilled until the platting of Phase III (see the wording of General Note #2). In addition, although the recreational area size requirements were satisfied through the platting of Phase I, the amenity requirements have changed and the recreation area is lacking in amenities. Staff has informed the applicant of this deficit, and a revised landscape plan and recreation area enhancements will be presented to the DRB and Council, prior to plat recordation. GENERAL PLAN COMPLIANCE: The General Plan land use designation for this site is commerce park. There are no General Plan policies that encourage residential use where commercial land use has been designated, however as noted above, the zoning permits residential use on this site. RECOMMENDATION: Planning Staff supports approval of this final plat, with the conditions recommended in Exhibits A and B, finding the plat to be in conformance with the Oro Valley Zoning Code Revised, Final Plat and La Reserve PAD requirements. SUGGESTED MOTION: The Council may wish to consider one of the following motions: TOWN OF ORO VALLEY -OUNCIL COMMUNICATION Page 2 of 3 I move to approve 0V12-96-4A, Rams Canyon Phase II, Lots 1,2, 56-58 and 113-145 and Common Areas A & C, Final Plat, subject to the conditions in Exhibits A & B. OR I move to approve OV 12-96-4A, Rams Canyon Phase II, Lots 1,2, 5 6-5 8 and 113-145 and Common Areas A & C, Final Plat, subject to the conditions in Exhibits A & B, and the following added conditions: OR I move to deny OV 12-96-4A, Rams Canyon Phase II, Lots 1,2, 56-5 8 and 113-145 and Common Areas A & C, Final Plat, finding that: ATTACHMENTS: 1. Exhibit A 2. Exhibit B 3. Copy of Final Plat I /De•.rtment Hea• Town Manag, F:\12-96-04A\FPTC.RPT rEXHIBIT "A" CONDITIONS OF FINAL PLAT APPROVAL OV12-96-4A, RAMS CANYON PHASE II LOTS 1, 2, 56-58 and 113-145 AND COMMON AREAS A & B 1. A revised Final Landscape and Recreation Plan shall be submitted to DRB for review and Town Council for approval, prior to final plat recordation. EXHIBIT"B" Town Council Meeting: February 18, 1998 Town Engineer Conditions for Approval Final Plat: Ram's Canyon Phase 2 OV12-96-04A RECOMMENDATIONS Department of Public Works staff has reviewed the Final Plat for this project and has no objections to approval subject to the following conditions: 1. Item#1 in Exhibit"C"of the Assurance Agreement shall read, `Paving, grading and drainage per approved improvement plans, DEA job# . 2. 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Li, _1'cn c)o % _ I 59 LL o _---P'' � m o o 15.j z �` CN),CWJ,0 0 J•(NT,I CA V,p ,00.OZ£4,--„, 'G _ b6'OL _ N OAC!V !,,',tu - f�1w _ Z , "l 1•.1.0.11 '_ Om m. .� m m �_-_ N Ng :i_) V SEE SHEET 1 MATCHUNE BOOK PAGE io TOWN OF ORO VALLEY COUNCIL COMMiJriICATION MEETING DATE: 2/18/98 TO: HONORABLE MAYOR AND COUNCIL FROM: Tobin Sidles, Town Attorney SUBJECT: Resolution number (R) 98- 11 . Trust Agreement regarding the settlement of the City of Tucson v. MDWID/ OVWID # 1. SUMMARY: The Council has already approved numerous documents regarding the proposed settlement agreement for this lawsuit. This document involves the Trust Agreement whereby the CAP water allocation will be held in Trust and directions to the Trustee while the settlement payments are occurring. ATTACHMENTS: 1) Resolution number (R) 98- 11 . The proposed Trust Agreement will be presented in the Executive Session. FISCAL IMPACT: N/A RECOMMENDATIONS: Acceptance is recommended SUGGESTED MOTION: I move that we approve Resolution number (R) 98- 11 • or I move that we do not approve Resolution (R) 98- 11 or I move that we approve Resolution number (R) 98- 11 with the folio • g changes Signature of Department Head Town Manager's Review RESOLUTION NO. (R) 98-11 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF A TRUST AGREEMENT AND RELATED DOCUMENTS BETWEEN THE TOWN OF ORO VALLEY, THE CITY OF TUCSON, AND THE METROPOLITAN WATER DISTRICT (MDWID). WHEREAS, the Town of Oro Valley has the responsibility of caring for the welfare of its citizens; and WHEREAS, the Town of Oro Valley has the authority to settle lawsuits and enter into contracts to provide for the health, safety and welfare of its citizens; and WHEREAS, approval of a Trust Agreement and related documents with the City of Tucson and Metropolitan Water (MDWID), such approval found to be in the Town's best interests; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1 . That the Trust Agreement and related documents attached hereto between the City of Tucson, The Metropolitan Water District (aka MDWID) and the Town of Oro Valley providing for the terms of Central Arizona Project Water; are hereby approved, subject to any such minor modifications as are found necessary by Town Staff. 2. That the Town Manager and all necessary administrative officials and employees are hereby directed and authorized to take all necessary steps related to the execution of said agreement. The Town Manager is given the authority to approve any minor changes to the documents. 3. That copies of this document shall be kept on file at the offices of the Town Clerk PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 18 day of February , 1998. TOWN OF ORO VALLEY, ARIZONA Cheryl Skalsky, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney . TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Senior Planner SUBJECT: GENERAL PLAN CONFORMANCE UPDATE BACKGROUND: In order to ensure its orderly implementation, the General Plan calls for creation of an ordinance to address zoning that does not conform to the General Plan. That ordinance (OVZCR Section 3-100, attached) was adopted in November 1996. It requires that Staff undertake a yearly analysis of parcels in the Town to determine and resolve any non-conformance. The steps of the analysis and the recommended processes to address each step are: Steps per Code Process Parcel Inventory determine all This has been completed using the Town's geographic parcels not in conformance. information system (GIS), to identify each parcel by its degree of non-conformance in accordance with the attached cross- tabulation. For parcels not in conformance, Vested zoning is zoning that is considered a right not subject to determine the Zoning Status. (Is the cancellation or alteration. As the use of a property is more zoning vested?) vested, the ability of the Town to effect uses on it decreases. Therefore, the GIS assessor's data was used to eliminate 1 parcels that are already improved. Problem Statement research each As shown in the attached cross-tabulation, there are a large non-conforming parcel to determine number of non-conforming parcels. Given the work required the threat of the existing zoning to to research each parcel, Staff proposes that these be prioritized orderly development. to select the parcels with the greatest potential threat prior to initiating any research or field work. (To this end, the approach that was recommended bythe Commission [see below has been used.). Conflict Priority List Non-conforming parcels will be prioritized by degree of threat. Action Plan From the menu of possible solutions presented in the Code (Section 3-100.C.), Staff will propose a solution for each remaining non-conforming parcel. l LANNING AND ZONING COMMISSION REVIEW AND ACTION: 1 h primary issue facing Staff was the large number of non-conforming parcels identified in our preliminary analyses. When Staff presented this issue to the Commission they endorsed the following approaches to reduce the number of parcels analyzed: TOWN OF ORO VALLEY 7OUNCIL COMMUNICATION - • Page 2 of 2 1. Eliminate all vested or substantially vested properties. If a building permit has been issued, that specific parcel is clearly vested. Substantial development of a master planned development could also be considered a vesting of the whole development even those parcels yet to be developed. 2. Consider the potential effect of development of the parcel on the environment or existing neighborhoods by choosing only those parcels within 1/4 mile of riparian areas or existing development. The latter is also an indication of how soon the parcel may develop. 3. Only consider those parcels with the highest degree of non-conformance. Two categories from the attached cross-tabulation are being considered: (1) The high non-conformance parcels, which are typically commercially zoned properties in areas that are designated residential (the "Higher Intensity Use Category" on the attached map of non-conforming parcels); and (2), the parcels that are designated as parks/open space in the General Plan but have entitlements to develop at some other level (many are R1-144). On February 3rd, the Planning and Zoning Commission voted unanimously to initiate this process. Planning Staff intends to continue the process as initiated by the Commission. We expect to bring the parcels that are in the "Higher Intensity Use Category" back to the Commission and Council in March and then, in a later phase, address the Parks/Open Space parcels. UGGESTED MOTIONS: None required this report is presented to provide the Town Council with information and to solicit their guidance. ATTACHMENTS: 1. OVZCR Section 3-100 Zoning in Conformance with the General Plan 2. Map of Selected Properties Not in Conformance with the General Plan 3. Degree of Non-conformance Cross-tabulation , ,, IA __Ialjdrr Department Head 4,-,,, i.,,_ 4,,,, ,, , 7 , TowUana .ger ,-X- I g \\OROV.ALPZ 1\SYS\PROJECTS\GP\CONFORM\GPC97TC.rpt Sec.3-100 ARTICLE 3-1. AMENDMENTS AND REZONINGS Section 3-100 Zoning in Conformance with the General Plan In order to ensure the orderly implementation of the Town's adopted General Plan, the following procedures shall be observed: A. Zoning Conformance Analysis: the Planning Commission shall initiate a yearly analysis of zoning conformance with the adopted Oro Valley General Plan. The analysis may include all or part of the Town boundaries, as established by the Commission's work plan (as adopted by Council). The Commission shall forward the Zoning Conformance Analysis to the Town Council no later than December 1st of each year. The analysis shall include the following components: 1. Parcel Inventory: an inventory of individual parcels with zoning not in conformance with the adopted General Plan. 2. Zoning. Status: the current zoning status of the parcels not in conformance with the adopted General Plan. Zoning status will be accorded one of the following designations: a. Conditional zoning: zoning which has been granted subject to conditions which have not yet been satisfied. b. "Hard" zoning: zoning for which the property owner has satisfied all conditions of the Town. c. Vested zoning: zoning that has been established by the`issuance of a building permit and the property owner's substantial expenditures in reliance on the building permit. 3. Problem Statement: for each parcel with zoning not in conformance with the adopted General Plan,a Problem Statement shall be prepared, by the designated Town Staff, stating the threats that the existing zoning poses to orderly development of the community. The problem statement shall address the following issues,as pertinent: a. Environmental/Service System Issues 1. Environmental impacts (noise, air quality, riparian impacts, sensitive landforms,adverse soils)-Town Engineer and Planning Director 2. Impacts to groundwater supplies-Town Engineer 3. Effects on surface water-Town Engineer 4. Traffic impacts relative to existing roadway systems-Town Engineer 5. Adequacy of wastewater facilities - Town Engineer and Pima County Wastewater 6. Impacts public safety/police and fire protection-Police Chief Oro Valley Zoning Code Revised (Rev. 12/96) 3 -5 Sec. 3-103 AMENDMENTS AND REZONINGS 7. Adequacy of potable water-Town Engineer b. Design Issues 1. Compatibility with adjacent uses 2. Building height and viewshed considerations 3. Density and lot coverage issues 4. Parking and lighting concerns B. Conflict Priority List: along with the yearly Zoning Conformance Analysis, the Commission shall forward a prioritized list of specific parcels, having zoning not in conformance with the adopted General Plan, that pose the most significant threats to the orderly development of the Town. The most significant threats will be those judged to present significant environmental and service system issues, as outlined in Section 3-100.A.3.a. The prioritized list of conflicts shall form the basis for an Action Plan. C. Action Plan: the Action Plan shall make recommendations to the Town Council to resolve zoning conflicts with the General Plan. The Action Plan shall recommend one or more possible actions from the following list: 1. Additional Performance Standards: for conflicts consisting primarily of design issues (Section 3-100.A.3.b.) on parcels with hard zoning or vested zoning, the Commission may recommend enhanced performance standards for the appropriate district or to the individual rezoning application. t Additional performance standards may include, but are not limited to, setback requirements, height limitations, buffer requirements, cluster incentives, or any other standard with a direct relationship to the design issues at hand. -• 2. Transfer of Development Rights: for conflicts based on significant environmental and service system issues, the Commission may recommend, and the Council may adopt provisions enabling the transfer of development rights to a parcel or parcels that have demonstrated service capacity and appropriate natural characteristics with agreement of the property owner(s). 3. Change in Zoning Designation: in the case of parcels with conditional zoning, or parcels that pose an extreme danger to public health and/or safety due to environmental or service system issues, the Commission may initiate, and the Council may approve, a change in zoning designation to a category compatible with the General Plan Land Use Element. Any recommendation by the Planning and Zoning Commission for a change in the zoning designation of a parcel must be accompanied by the following documentation: a. Legal Analysis: a legal analysis, prepared by the Town's attorney,analyzing Oro Valley Zoning Code Revised (Rev.12/96) 3 -6 Sec. 3-103 AMENDMENTS AND REZONINGS the defensibility of the Problem Statement prepared for the parcel and verifying the zoning status of the property. b. Supporting Documentation: the designated Town Staff is responsible to provide the supporting documentation, as specified by the Problem Statement. 4. Town Acquisition of Property: in the case of parcels with conditional zoning,or hard zoned and vested parcels that pose an extreme danger to public health and/or safety due to environmental or service system issues, but in which the Town has limited ability to effect a zoning change, the Commission may recommend, and the Council may approve, the purchase of the property. Any recommendation by the Planning and Zoning Commission for the purchase of a property must be accompanied by the following documentation: a. Legal Analysis: a legal analysis, prepared by the Town's attorney, analyzing the defensibility of the Problem Statement prepared for the parcel and verifying the zoning status of the property. b. Supporting Documentation: the designated Town Staff is responsible to provide the supporting documentation, as specified by the Problem Statement. Oro Valley Zoning Code Revised (Rev.12/96) 3 -7 Degree of Non-conformance The General Plan Compared to Zoning General (Zoning/Use R1-7 Plan 1 R1-43 R1-10 PRD Designation P/OS R1-144 R1-36 R1-20 SDH-6 R-4 R-6 PS&C T-P R-S R-4R C-N C-1 C-2 PAD P/OS IS P P P P PP P PP P PPP R-LDR - S Low Med Med Med Med High High Med Med High High High ? LDR .5 - - Low Med Med Med Med High High Med Med High High High ? LDR 1.2 - - S Low Med Med Med High High Med Med High High High ? LDR 2.0 - - - S Low Med Med High High Med Med High High High ? MDR - - - - S S Med High High Low Low High High High ? MHDR - - - - - S Low High High S S High High High ? HDR - - - - - - S S Comp - - Comp Comp Comp ? O - - - - - - S S S S S Low Low Med ? P/SP - - - - - - S S SS - S S Low ? S - - - - - - S S SS - S S Low ? CP - - - - - - S S S - - S S S ? C - - - - - - S - - - S S Low ? CC - - - - - - - - - - - - S ? RC - - - - - - - - - - - - - S ? MPC ? ? ? ? ? ? ? ? ? ? ? ? ? ? #of Parcels Code Description 502 - The zoning is a lower intensity than the GP 3971 S The zoning is the same intensity as the GP 4 Comp Comparable:The General Plan designates the parcel as High Density the Zoning is Commercial 134 Low The zoning is the same use category at a slightly higher intensity than the GP 281 Med The zoning is the same use category at a moderately to significantly higher intensity than the GP 23 High The zoning is a higher intensity use category than the GP 342 P The General Plan designates the parcel as park/open space * ? The relationship of the zoning to the GP is unknown without research. * All have been researched. Gp-zone.xls 2/12/98 Town of Oro Valley Planning and Zoning Department i •—•—, . : ,... ..., Legend Relationship of PAD Lots to the GP i .......•.•........ ( OP: Higher Intensity Use Category ..:.:.:::... Park/Open Space in the GP ,,,.,;ii:ii• ..,:::.:.:.:.:. ...:.:.:.:.:.:.. . ... Relationship of Parcels to the GP :::: .1:: ::::.. ••••••••• -:;1-",ri::::::;::•iii:. AO. ! Higher Intensity Use Category CI) Park/Open Space In the GP • . 1::•.i.; .: .1 . '---- Town Boundary ). I V.:. Nt, i Tangerine Rd. 5 li 11/41001. - t a':2 .:* .: .:i..... in ....,.. Li. .. :"6 ,.i;• ii ::::.:.. ........ ........ ........ -.i:... ...,-.4 6. -....:...:.:..:: ',„, ...:ii:::;1;i;'.. .:::,!:•:•••• 4q- i Lambert Ln. <.-:,. :*:ii.;::‘'N':'::.:...:::. 66 '• ' 4'..::•:::::::::*V''.• ..-: - .::::. 0 i ! • :I.M.:4;.i.:;:.: I —••••••• ::!::i•i'i I .... .. Hardy Rd. 721 1 1-- --” i * I Selected Properties N Not In Conformance w --,-), E -um.- 1....•••••r".' with the General Plan S 1 0 1 2 Miles 4.......... TOWN OF ORO VALLEY 12 COUNCIL COMMUNICATION MEETING DATE: February 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Don Chatfield, Community Development Director RESOLUTEN NO. (R 98-12 - SUBJECT: Proposed 1998 Local,Regional, and State Parks Heritage Fund Grant Application for project at CDO Riverfront Park SUMMARY: announced thispast September that the application cycle for proposed new Local, Arizona State Parks p ParksHeritage Fund Grant Projects has been moved up to shorten the time frame required Regional, and State J g for their administrativep . review and response to new applications. Specifically, the deadline for filing new applications is now February27, 1998. With this date in mind, staff began meeting with the Parks and Recreation and Arts AdvisoryBoards, as well as the Greater Oro Valley Arts Council on suggested projects for the CDO Riverfront Park site on Lambert Lane in December of 1997. As a result of those meetings, staff has now been able to formulate a project scope for your consideration. To date, $1,250,000 worth of fundingfrom the Pima County Parks Bonds and $400,000 of the Town's remaining Certificates of Participation have been tentatively earmarked for the initial development of the CDO Riverfront Park site on Lambert Lane. Due to the restrictive nature of the Parks Bonds, in part as a result of the "Truth in BondingOrdinance", none of the bond funds can used for the development of an outdoor stage. The $1.25 million dollars the Town is to receive from the Parks Bonds must be used for developing ballfields, playground areas, restrooms, and other similar facilities. In addition, the Town's $400,000 worth of earmarked to payfor necessary architectural services with the balance required for critical COP funding i s park infrastructure parking,includingarkin , utilities, and landscaping improvements. As a result of Phase I development, the parksamphitheaterspace turf s ace will be constructed but without an adequate stage. In additon, some trail construction is anticipated to be included in the Phase I development process, but the budget most quality will not g allow us to afford high trail signage. The LRSP Heritage Fund Grant project that is gn being proposed is designed to address these concerns by developing an outdoor stage facility along with interpretive signs to further enhance the trails at this park facility. In approaching thisprojectstrategy ethe that has been suggested is for the Town to provide the entire local matching funds upfront, but that the Greater Oro Valley Arts Council would commit, through its recent agreement withconducting the Town, to fundraising efforts over the next 3-5 years as a means to pay the its investment through a private/public partnership. In addition, the approach used in the grant Town back for g application is gfacility that this stage would be intended to be a multi-use facility in nature that could be purposes oses utilized for a wide varietyof u throughout the year. An example of its unique design would be that the g stage facility equipped would be e ui ed with basic sound and lighting equipment needed for the smallest of events but would also have the structural facilities and electrical capacity to temporarily import large scale sound and for periodic major or events. Suggested uses for this facility include youth activities, lighting equipment community guest uest speskers, musical events, dance, educational programs, school functions, interpretive programs, and activities that would promote cultural awareness and diversity in Oro Valley. ADVISORY BOARD RECOMMENDATION(S): the Parks and Recreation and Arts Advisory boards, along with the Greater Oro Valley Arts At this time, Council, are recommending Mayor Ma or and Council approve this project grant application as proposed. STAFF RECOMMENDATION: Should Mayorpp and Council support this concept, staff would like to request authorization to submit a applicationprior to the filingdeadline of February 27, 1998. Staff would also request approval of completed the suggested Resolution of Participation. FISCAL IMPACT: $ 285,000 General Fund Contingency (Required Matching Funds) ATTACHMENTS: 1. Excerpt of Parks and Recreation Advisory Board meeting Minutes 2. Excerpt of Arts Advisory Board meeting Minutes 3. Proposed Grant Application 4. Resolution of Participation SUGGESTED MOTION: I make a motion to approve Resolution # 98-12 , authorizing the Town's participation in the 1998 1. pp Local, Regional, and State Parks Heritage Fund Grant Program and to direct Town staff to submit a completedgrant application for the CDO Riverfront Park site on Lambert Lane as proposed. p pp 11 ( 10 artment H 4., p Town Manager 12/9/97 Minutes,Parks and Recreation Advisory Board 4. HERITAGE FUND GRANT APPLICATION BETWEEN THE TOWN AND GREATER ORO VALLEY ARTS COUNCIL Parks and Recreation Administrator, Ken Lawrence, reported that the LRSP Heritage Fund Grant application deadline filing date would be February 27, 1998. Mr. Lawrence reviewed the comments from the November 20, 1997 Parks and Recreation Advisory Board meeting minutes which suggested the Town and newly formed Arts Council jointly participate in some fashion for a grant application this year. The Parks and Recreation Advisory Board discussed several ideas that Arts Council President and Arts Advisory Board Chair, Mr. Dick Eggerding suggested. Ideas included trail enhancements, a maze, playground figures, a Ramada, and a stage for the amphitheater area at the CDO Riverfront Park site. Vice-Chair Gary Chandler suggested that whatever improvement was ultimately recommended, that those facilities be handicap accessible. The Parks and Recreation Advisory Board was pleased with Mr. Eggerding's suggested ideas for the LRSP Heritage Fund Grant application this year. After some discussion, it was the consensus of the Parks and Recreation Advisory Board to support an LRSP Heritage Fund Grant application, in partnership with the Greater Oro Valley Arts Council, for the construction of an outdoor stage facility as well as the installation of trail signs at the CDO Riverfront park site. Mr. Lawrence indicated he would take the suggested proposal from the Parks and Recreation Advisory Board and present it to the Arts Council for their recommendations as well. February 11, 1998 Minutes, Arts Advisory Board 3 CONCERT OF ALL AGES FEBRUARY 6, 1998 - DISCUSSION Oro Valley Arts Council Treasurer, Bob Weede stated that everything was all set for the concert of all ages for Friday evening and thanked the members of the Board who volunteered their time. HERITAGE JOINT GRANT PROPOSAL - DISCUSSION Ken Lawrence, Parks & Recreation Liaison discussed with the the members of the Board the specifics of the Heritage Joint Grant Proposal. MOTION: Member, Warren Lazar MOVED to support the concept of the outdoor stage facility as proposed. Member, WillyValenzuela SECONDED the motion. Motion carried, 5-0. PROPOSED COMMUN ITY ARTS PROJECT - PRESENTATION & DISCUSSION Chair Dick Eggerding asked the members of the Board to read the memo from Jim Peterson Goverment Relations Administratorstating that he has met with Chuck Sweet and General Manager of Metropolitan Domestic Water Improvement District Mark Stratton to discuss a J Pro'ect- Mural on Water Tank at La Canada and the Canyon Del Oro proposed Community Arts Wash. The Board members discussed safetyand insurance issues and also expressed their delight at the opportunity to help students with yet another art project. pp tY COMMITTEE REPORTS No reports. ADJOURNMENT MOTION: Member Willy Valenzuela MOVED to adjourn the meeting. Member Dave Dame SECONDED the motion. Meeting adjourned at 5:12 p.m. Respectfully Submitted, Shannon Ritchie, Clerk Receptionist RESOLUTION NO. (R) 98 - 12 RESOLUTION OF THE TOWN OF ORO VALLEY,ARIZONA APPROVING THE APPLICATION FOR ARIZONA STATE PARKS BOARD LOCAL,REGIONAL, AND STATE PARKS HERITAGE FUNDS CDO RIVERFRONT PARK IMPROVEMENTS has authorized the establishment of the Local,Regional, and WHEREAS,the Legislature under A.R.S. §41-503 State Parks program, providingfunds to the State of Arizona and other eligible applicants for acquiring lands and developing facilities for public outdoor recreation purposes; and p g Parks Board(BOARD) is re onsible for the administration of the program within the WHEREAS, Arizona State � rules andprocedures governing applications by stated and local agencies under the State, setting up necessary program; and WHEREAS, said adoptedproceduresby established the BOARD require the applicant to certify by resolution the approval of applications, signature authorization,the availability of local matching funds, and authorization to sigh with the BOARD prior to submission of said application to the BOARD; and a Participant Agreement NOW, THEREFORE,BE IT RESOLVED THAT THE Town of Oro Valley hereby: 1. Approves the filing an of application for Local,Regional and State Parks agent assistance, and pp pp 2. Certifies that the application is consistent and compatible with all adopted plans and programs of Town of Oro Valley for outdoor recreation improvements; and comply with all appropriate rocedures, guidelines, and requirements established by the 3. Agrees to p yp BOARD as a park of the applications process; and 4. Certifies that Town of Oro Valleywill comply with all appropriate state and federal regulations, guidelines,policies, 'delines, and requirements as they relate to the application; and 5. Certifies that Town of Oro Valleyhas matching funds in the amount of$285,000 from the following source(s) General Fund; and 6. Appoints the Parks and Recreation Administrator as agent of Town of Oro Valley to conduct all negotiations, execute and submit all documents including,but not limited to, applications, agreements, amendments,billing statements, and so on which may be necessary for the completion of the aforementioned project. PASSED, ADOPTED AND APPROVED BY THE Town Of Oro Valley this 18 of February, 1998. Cheryl Skalsky, Authorized Signature Attest: Mayor Seal Approved As To Form: Reviewed By: Town Attorney Town Manager T, undersigned,KathrynE. Cuvelier,beingthe duly appointed and qualified Town Clerk of the Town of Oro the /alley, certify foregoing that the fore oin Resolution No. (R) 98- 12 is a true,correct and accurate copy of Resolution No. (R) 98- 12 passedadopted � and at a regular meeting of the Town Council of the Town of Oro Valley, held on � the 18 dayof February, 1998 at which a quorum was present and voted in favor of said Resolution. Given under my hand and seal this 18 day of February, 1998. Kathryn E. Cuvelier, CMC Town Clerk FY 1998 LRSP Application Certification Form 1. Priority Rating: Participant Information 2. Applicant Name 5.Third Party Town of Oro Valley N/A 3.Applicant Address 6.Third Party Address 11 ,000 N. La Canada Drive Oro Valley, Arizona 85737 N/A 4. Applicant Contact: 7.Third Party Contact: Name Ken Lawrence Name Title Parks and Recreation Admin. Title Telephone 1-520-797-9096 Telephone N/A Fax 1-520-797-2202 Fax Project Information 8. Applicant Type Board of Supervisors of any county State Agency X Governing Body of a city or town Tribal 9. Project Title 10. Congressional 11. AZ Legislative 12. County Canada Del Oro Riverfront District# 4 District#12 Pima Park Improvements 13.Brief Description of Project Development of Outdoor Event Stage Facility and installation of park trail signs . 14. Project Funding Amount Grant Request ( 50 %) Match ( 5 0 %) Total Project Cost (100%) $ 285 , 000 $ 285 , 000 . $ 570 ,000 15. Certification (This form must be signed for the application to be considered complete.) 1 hereby certify that the information in this application is true and correct to the best of my knowledge. Authorized Signature Date February 18, 1998 Typed Name and Title: Cheryl Skal sky, Mayor 7 Arizona State Parks Heritage Fund—LRSP FY 1998 Grant Application Manual TOWN OF ORO VALLEY 1998-99 LRSP HERITAGE FUND GRANT APPLICATION "CDO RIVERFRONT PARK IMPROVEMENTS" PROJECT DESCRIPTION The Town of Oro Valley proposes to develop an outdoor stage facility in an existing amphitheater area that seats up to 1000 spectators and which would include support features to the stage including restrooms, changing rooms, and a multi-purpose room for community meetings and activities. In front of the stage area would be a light and sound tower that would be designed so as to minimize any visual obstruction with security lighting on the perimeter to accommodate night time events. This type of design would also allow the facility to be used during the day, particularly during the hot summer months. The security light poles, light and sound tower, and stage front would be equipped with mounted hooks to accommodate small cables for the erection of a temporary nylon shade canopy and could be easily removed at nightfall. The facility would be equipped with basic sound and light equipment,but would have the mounting facilities and added electrical capacity for temporarily importing more sophisticated sound and lighting equipment for large scale events periodically throughout the year. The end product would be a multiple use facility that could accommodate youth stage activities, community theater, guest speakers, facilitators, training activities, educational programs, musical presentations, dance, school functions, and events promoting cultural awareness and diversity. Because of the multiple use nature of this facility, it would serve as an ideal forum for providing opportunities to serve the outdoor recreational needs of all age, cultural, and ethnic groups within the Oro Valley community regardless of their economic status. Areas of emphasis could include a scholarship program for economically disadvantaged children to participate in activities that might otherwise require a fee. Oro Valley is growing community of 23,000 citizens located on the northwest side of the greater Tucson area. Despite this growth however, the Town of Oro Valley operates no trails and does not have any outdoor stage facilities available for public use at this time. PROJECT NARRATIVE NEEDS A. LOCAL NEEDS 1. Statement of need Oro Valley is growing community of 23,000 citizens located on the northwest side of the greater Tucson area. The need for this project is supported by the Town of Oro valley's Parks, Open Space, and Trails Master Plan which was first adopted in 1994. Due to the very small size of Dennis Weaver Park (15 acres) on the south end of the Oro Valley, this plan 1 identifies the need for the development of an additional community park which would includeallcourts playareas, trails, and other outdoor facilities. At this time, the ballfields, b , Town of Oro Valley operates erates no trails and does not have any outdoor stage facilities available for public use. In addition, the Town has an adopted a Cultural Assessment Plan which identifies the need for outdoor stage facilities. In the late Fall of 1997, The Town of Oro Valley completed a parks planning process for site that involved a great deal of public participation including 2 open this particular park gh houses, 2 workshops, 2 neighborhood association meetings, as well as a series of public hearings. Priorities identified as a result of these public meeting efforts included the need facilities, g outdoor stage area, ballcourts, playground areas, and picnic for trails, sports amenities. A parks planning committee appointed by Mayor and Council, worked diligently consultant firm to interpret the input from these meetings and develop the with a planning � An which was subsequently adopted by the Town in October of 1998. site master plan, q Y . . site product of that effort included a list of the development priorities for this park site that were established through a survey of the committee members. The Town of Oro Valleyhas received 1.25 million dollars through the 1998 Pima County Parks Bond election phase to developthe initial of this park. However, those bonds were restricted by the Pima County "Truth in Bonding Ordinance" and could only be used for priority items such as ballfields, playground,la ound, and ballcourt development. The Town has contributed $400,00 worth of fundingto payfor the architectural services and install o parks infrastructure includingthe turf space (including the amphitheater), and arkin facilities. At this point, the Town of Oro Valley is restrooms,irrigation systems, p g willing to commitmatching required • • the funds so that this facility can be developed in accordance with theadoptedplan master and consistent with the summary of development priorities. 2.Method of approach The Town of Oro Valley proposesto developan outdoor stage facility in an existing amphitheater area that seats up to 1000 spectators and which would include support features din restrooms changing rooms, and a multi-purpose room for community to the stage including � �g ' ' ' front of the stage area would be a light and sound tower with meetings and activities. In g security lighting on the perimeter of the area to accommodate night time events. This type of design would also allow the facility to be used during the day, particularly during the hot summer months. For day time events, the security light poles, light and sound tower, and ed with mounted hooks to accommodate small cables for the stage front would be equipped erection of a temporary nylon shade canopyand could be easily removed at nightfall. The sound and light tower would be designed so as to minimize any visual obstruction to the stage. p The end product would be a multiple use facility that could accommodate youth stage activities, community theater, speakers, facilitators, training activities, educational guest p programs, musical presentations, dance, school functions, and events promoting cultural awareness and diversity. p Because of the multiple use nature of this facility, it would serve as 2 an ideal forum for providing opportunities to serve the recreational needs of all age, economic, cultural, and ethnic groups within the Oro Valley community. The facility would be owned by the Town of Oro Valley. As a part of its operating procedures, the Town would monitor usage by requiring attendance reports on events, facility use scheduling, and surveys to be conducted at major events. Daily over site, scheduling, and administration would be provided by the Town of Oro Valley. 3.Public Involvement This project is supported in the adopted master plan for this park site which involved a high level of public participation as previously indicated.. In addition, Town staff has met with members of the Town's Parks and Recreation and Arts Advisory Boards as well as the local Arts Council on this proposal. The Parks and Recreation and Arts Advisory Board's provide input to the Town on local needs, policies, capital improvements, and programs to further the expansion of leisure opportunities in the community. The long term aim of the Arts Council, which is a private non-profit group that was only recently formed, is to research and conduct private fundraising campaigns to support similar types of community activities in Oro Valley. All groups have enthusiastically embraced this proposal. B. LAND ACQUISITION (Not applicable) C. SERVING ECONOMICALLY DISADVANTAGED POPULATIONS This facility would be used to provide recreational opportunities to all citizens regardless of economic status. Areas of emphasis could include a scholarship program for economically disadvantaged school aged children to participate in activities that might otherwise require of fee. Consistent with what Tiger Woods has done for the game of golf, it is a primary g the Town of Oro Valley to provide culturally enriching opportunities as well as other quality recreational experiences to all economic levels of the local population. This facility could also be used as an educational site for adults to increase or learn new job skills as a means to improve their economic status. MANAGEMENT A. SECURITY AND LAW ENFORCEMENT During the master planning process for this park site, the Oro Valley Police Department provided considerable input on the design from a public safety standpoint with respect to visibility through the park, emergency access, and lighting. The open end of the stage facility would be secured with a retractable fence when the stage is not in use. Lighting in the perimeter areas would stay on until closing time to allow for maximum visibility by the Police Department during routine patrols at night. In addition, there would be security lighting located above each entrance to the stage facility which would remain on all night and shut off the next morning. All exterior doors would be metal and have vandal resistent dead bolt locks. The facility would be positioned, as shown in the master plan, so that 3 visibility could be maintained from the parking lot and entrance area. The master plan also calls for a emergency access lane from the front of the park to the back of the stage area. In addition,the trail signs requested would be made of anodized aluminum to resist weathering and vandalism as well. B. LONG-TERM OPERATION AND MAINTENANCE The Town of Oro Valley currently owns, operates ,and maintains other park facilities within the community and has it's own park maintenance staff and equipment. These efforts are also supplemented with contract services as well. The Town would provide the upkeep and maintenance of this facility through it's Parks and Recreation operating budget. DESIGN DEVELOPMENT A. RESOURCE PRESERVATION One usage that has been suggested for this facility includes conducting outdoor and environmental educational programs to train community volunteers and citizens at-large regarding wildlife management, habitat protection, as well as native plant and open space preservation. The trail signs requested would also be used as a medium to educate park users and to remind them of the benefits the plants bring to the environment. During initial construction of the park, careful attention has been given to preserving native plant vegetation in the area, establishing buffer zones around the perimeter of the park, and salvaging efforts were required as part of the initial development process when any plant relocation was necessary. B. LINEAR PARK DEVELOPMENT/CONNECTIONS The CDO Riverfront Park is immediately adjacent to the Canada Del Oro Wash and the future Pima County CDO Linear Park which was approved for development funding in the recent Pima County Parks Bond election. Preliminary Plans call for access nodes from the future CDO Linear Park connecting to the CDO Wash near CDO Riverfront Park. The CDO Riverfront Park site has an equestrian staging area and trail access to the CDO Wash in this same vicinity. C. CONSERVATION OF NATURAL RESOURCES The security lighting system for the stage facility will be on a timer controlled system. In addition, the amphitheater area which is located on the edge of the Canada Del Oro erosion hazard setback, is strongly protected with an embankment as an extra precaution.The sloped • amphitheater is covered with turf to provide a more enjoyable experience for patrons and aids in preventing soil erosion in the area. All irrigation of the turf and planting areas is on a timer controlled system for usage at night to prevent evaporation losses. The trail signs requested would be interpretive nature and are to be strategically placed along park trails as focal points to educate the public on the value of the plant species to the region. During initial construction of the park, careful attention has been given to preserving native plant 4 vegetation in the area, establishing buffer zones around the perimeter of the park, and salvaging efforts were required as part of the initial development process when any plant relocation was necessary. D. LOW-MAINTENANCE FEATURES The outdoor stage facility would be constructed of block and concrete materials to as to minimize the need for continual painting and to avoid sunlight damage. Hose bibs would be strategically placed in the facility to allow for easy wash down of floor areas. Floor grades would be established so that any water accumulations would flow to floor drains. Trail signs would be made of anodized aluminum to withstand weathering and erosion. Security lights and sound/light Tower would have all wring and cabling encased internally as recommended by the Uniform Building Code to prevent hazards or exposure to vandalism. The facility would be equipped withh basic sound and light equipment to accommodate minor events,but would have the structural mounting facilities and added electrical capacity for temporarily importing more sophisticated sound and lighting equipment for large scale events periodically throughout the year. E. SITE SUITABILITY This facility would be constructed in a turf amphitheater area of the CDO Riverfront Park that has already been established for this purpose and is consistent with the approved park master plan. In the master plan process, careful attention was given to maintain view corridors of the Catalina Mountains and the surrounding natural landscape. Buffer zones of natural landscape are to be maintained around the perimeter areas of the park with careful consideration given to the vegetation and wildlife habitats.This park facility is also designed to contain noise within the immediate event area. In addition, this design was preferred so that high quality sound acoustics could be maintained for all outdoor events held in this area of the park. F. SITE ACCESSIBILITY The outdoor stage facility wold be designed to provide ADA approved access to all areas including ramps leading to the side and back entrances. Special cabling would be installed so as to accommodate customized equipment for the hearing impaired as well. In addition, all trails are of sufficient width to meet ADA requirements. The amphitheater area has unobstructed access from various perimeter points and would have some fixed seating for less physically mobile patrons near the front of where the stage facility would be located. COMMUNITY INVOLVEMENT A. OUTSIDE DONATIONS The Town of Oro Valley proposes to develop the outdoor stage facility and would provide the required local leverage funds. �oGreaterbacko thelley Arts Town over a3 Council,5 yeain r time period ership with the Town, proposes to pay that 5 it'sapproved fund raisingefforts. The Arts Council, which was only through charter xecuted coo erative agreement with the Town of Oro Valley and is recently formed,has an e p attached to this Proposal. B. PARTNERSHIPS welcomes the opportunity to explore public and private The Town o f Oro Valley pp leisure opportunities for it's residents as exemplified in item partnerships to further expandpp illustrate this point, the Town currently has an Intergovernmental #A above. To further during several localprivate golf courses to provide free use of those courses Agreement with the summer for its annual youth golf program. ADMINISTRATION A. COMPLIANCE AND ADMINISTRATIVE PERFORMANCE indicatedthe Town is in the process of completing it's first LRSP As in item #B below, • 23 W. Calle Concordia, Oro Valley, Arizona, 85737. Since Project at Dennis Weaver Park, on was made on that project, all reports have been filed October, 1997, when the award p , time, prior approval requirements met and Town staff has made efforts to have regular communicationsrequiredprocedures on with State Parks staff. B. EXPENDITURE RATE of initiatingrenovation The Town of Oro Valley is in the process construction on Dennis schematic and design development is complete, all construction Weaver Park. At this time, plans and bid documents are finished,and an RFP has been released for General Contractor just received funding in late October of 1997. This is bids. This is an LRSP Prodect that Oro Valley's first LRSP Project. p • Entire project should be complete and ready for closeout � by May, 1998. C. OPPORTUNITY Oro Valley is in the process of completingonly it'sLRSP Heritage Fund Grant project ever to receive funding, as demonstrated in item#B above. D. WORKSHOP ATTENDANCE Ken Lawrence, Parks and Recreation Administrator for the Town of Oro Valley, attended this years workshop in Tucson. E. PROMOTING THE HERITAGE FUND promote the Heritage Fund by issuing press releases The Town of Oro Valley proposes to • ' media. In it's Town newsletter, local newspapers, and television on the project through• would be posted in Riverfront Park at various kiosks and information addition, information 6 centers around Town as well. The Town would also propose to invite State Parks legislative officials, CountySupervisors, Town Council members, and representatives, representatives of the communityto the formal dedication of the facility. Appropriate signage would be postedkey en at points to the park and amphitheater area as well. �' ATTACHMENTS: 1. Copy of Agreement with Greater Oro Valley Arts Council � 2. Copy of Arts Advisory Board Minutes 3. Copy of Parks and Recreation Operating Budget 4. Letter of Support from Police Department 5. Executive Summrp cries• Excerpts of CDO Riverfront Park Master Plan Documents as prepared by McGann and Associates 6. Letter of Support from Chair,Parks and Recreation Advisory Board 7. Excerpt of Park, Open Space, and Trails Master Plan 8. Excerpt of Cultural Assessment Plan 9. Summary of Recommended Development Priorities for CDO Riverfront Park Excerpt of Parks and Recreation Advisory Board Minutes 10. rp 11. Letters of Support from Private Citizens 7 Oro Valley Cultural Assessment N/PIMA ARTS COUNCIL, offers a number of The city-county Arts Council, TUC S O communities. TPAC offers a range of services from artist-in- residenceprograms to outlying In addition, to art exhibits to funds for presenting performances. programs • networkingmeetings for arts advisory members to share TPAC provides quarterly attached Program Description in Appendix A). information and network (see PIMA COUNTY PARKS AND RECREATION offers a number of after-school and y between-school programs that are always filled to capacity. Although most are recreational in nature, some are arts-oriented. is onlyseveral miles away from Oro Valley is a strong The fact that the city of TUCSON the cultural advantage. Bus trips can bearranged to downtown Tucson which is home to Arizona Theatre Company, the ArizonaOpera,O er the Tucson Symphony, the Tucson Art fMuseum, in addition to countless visual art galleries Museum and the Tucson Children's A mile radiu s. The UNIVERSITY OF ARIZONA ands smaller arts organizations within a ten rnil offers a wealth of community programs, from poetry oet readings, to Broadway musicals at Centennial Hall. OPPORTUNITIES FOR GROWTH: ' with safe and secure neighborhoods, there are While Oro Valley is a planned community people get together informally and in community celebrations. limited opportunities for p to pto know • parks and open spaces prevent Privately controlled residents from getting P � located, there are • their sub-division. While the Town Hall is centrally neighbors beyond Oro Valley residents • - ' that bringthe community together. In addition, few activities there primarily of residents of • The northernpart of the community consists p Y have different needs. different from and their needs are vastly Sun City. Their reasons for buying property he issue of example of this can be seen in t residents in the southern part of the town. An P felt there was a While residents in the southern part of the community visual identity. ,� "gateway piece", residents in Sun City felt that it was undesirable to strong need for a gate y P bring attention to themselves. Joint activities are not always planned for the entire community, although they should be. ' ' ' Oro Valley. The town currently does trop need for more cultural facilities in There is a strong center. While recreation and enrichment not have apublic library, recreation or community . Sun merit School, they are filled to capacity. classes are offered at Copper Creek Elementary n1 and has City but it is for the use of their residents only has a beautiful community center,limited parking. School auditoriums are booked solid. The Town Hall has limited meeting with prioritygiven to government business. space the arts community consists of While there is a wealth of artistic resources, most of exception artists rather than groups. With the of Sun City, there are few individualsuch as: theatres, bands or art leagues. The Arts based arts organizations community � to bringtogether people of like interests as • o Board has an excellent opportunity g Advisory well as diverse artistic and cultural backgrounds. Page 12 Oro Valley Cultural Assessment because there was no central place where information could be There was concern that town's �-owth. Some residents felt arise about the to exchanged or shared, misperceptionso osina view points on ening.too rapidly and there were pp that �owth was happening. owth as affording. amenities (such opportunities. While some residents see gr' t the development oppo others see it as creating an envlronmen y � and medical services) as shopping' ba�:lkin�. sought to move away from. establish a forum for the opportunity for Oro Valleyis to exchange of In short, the central gathering point, people for information sharing. With a public ideas; for a meeting place; and community celebrations. will get together for positive discussion, entertainment beyond the scope of a cultural • recommendations that follow may seemY While some of the who tookpart in this assessment, as a way been offered by residents . assessment, they have of the town. Culture, in this sense, is build upon the cultural ambiance we express to improve and P with each other, with how P environment in which we interact home there. defined as the community beyond dust having a ourselves and we take ownership in a CULTURAL NEEDS AND RESOURCES: desire to preserve the natural beauty was clear: there is a great One issue in Oro Valley and serenity of this community- issues addressed were the need Other equally important of the southern portion of the town. articularly among town for a gathering place, p the residents together through could serve as a bridge in bringing people Many saw how the arts fonums. concerts, art exhibits or educational and cultural itopportunity of acquiring buildings lnQ properties, has the opp tY , - town annexes surrounding P P are opportunities to link As theand exhibition spaces. There pp that could be reused for gathering in these spaces. The with a variety of cultural offerings metropolitan Tucson and presentsupport for P on the Arts provide PimaCouncil and the Arizona CommissionCeS within Tucson Arts arts. In addition, the artistic resources invisual, literary and performing opportunities for programs can be formed to create community are strong and partnerships the c tY t classes for all ages. o exhibitions and enrichrmen workshops,P • ed byits negotiations with developingspaces, The town is interested in open as evidenced• • the town has recently ' ' ' of Weaver Park. In addition, Pima over the acquisition County to develop an inter-linking • the Arizona Department of Transportationproposed received funds from to the public and the recent opening of Honey Bee Canyon the town trail system. The P g Road will provide Annexation Area which includes Overton . - Canyon Shadows beautyand qualities of the area. • that preserves the natural with public open space and opportunities that were detailed summary of the issuespP The following is a more generated by the duringthepublic forums. The ideas prioritized by the residents and resources community are augmented by the consultants' recommendations. Page 13 Oro Valley Cultural Assessment artist-in-residence program whereby artists work with the students during the day and perform a community concert in the evening. By working in partnership with the schools, the town may be able to "pool" funds for an expanded variety of guest artists. • ' • utilizingthe Examine the possibility of a shared 1.5 Explore the possibility of Road as an use of Dome building on Oracle space between the Chamber of arts center. Commerce and the arts community. With the rapid growth of the Chamber and the hiring of new staff, opportunities for a retail arts center and gallery could complement and help financially support the organization. ' ' ' ' facilities See Priority 2.3 on suggestions for 1.6 Explore possibilities of using at the Sheraton El Conquistador .Resort progr g opportunities. • ' ' ' utilizingthe See Priority 2.3 on suggestions for � 1.7 Explore possibilities of Catalina State Park facilities as a programming opportunities. potential site for concerts and festivals. First This possibility would have to be 1.8 Consider the Cal-Mat Plant near • X.. addressed in the Oro Valley General Street and Naranja as an outdoor Plan, but may provide an opportunity concert/festival site. to turn a negative into a positive. Research city/school partnerships 1.9 Create partnerships with the schools, use facilities such as the and when a new high school is built, and joint Chandler Center for the Arts and the negotiate for joint use with the community. Scottsdale Center for the Arts. See Priority 2.3 on suggestions for programming g opportunities. Priority 2. Continue to Preserve the Natural Beauty of Oro Valley Projects and Pro gams Opportunities &Resource Potential Suggested by Consultants: Suggested by Residents: 2.1 Involve the community in the develop- While some of these concerns liey and the scope of this cultural ment of the physical environment. be sim.04 Page 16 the scheduling problems that are such ashik hiking/horseback riding , golfing,olfing, -:urrently experienced by manof the picnicking, swimming, biking, field s court sports- and indoor ,oath leagues. sports, programs. groups need staging that they were not 3. The equestriang .. . at 59% indicated and better parking facilities .. with the recreational areas trailers, satisfied heads to accommodate available. Only trailopportunities/facilities ou h more than half the 2% indicated that they were very 4. Even to 9 facilities satisfied. • is reported that parficlpan the fac p a for their needs, the Town of Oro Valley, are inadequatein if offered by majorityof the users reported being respondents indicated that they would generally available rail satisfied with the to in the following activities: gene yparticipate recreational opportunities. Crafts, 58%; Educational Arts andt SURVEY 52%; Aerobics, 33%; Weigh RECREATION classes, Aerob Afive page quesfi•onnaire was made rooms, 32%; % , Ga meslSocia lizatio n 30%; available to the public at the Oro Dancing, 269 ; Music 18%; and Valley Town Hall and was distributed at Swimming, 9%. Oro Valley Meet Yourself respondents, the closest the Town of Or . For 76% of the p ' I and at the two public ovarecreational facility is Dennis Weaver Fest the meetings. The purpose of for almost half of the respondents me g community and and 3 miles questionnaire is to gain CO it is located between 1 G s ace and trails inputarks, openpCopper Creek School and on paway. issues. Catalina State Park were mentionedby returned the 8%. A total of sixty-six persons • ire. While not statistically d about which questionnaire. the When queried of the Town, � areas were most deserving representativerecreational ' ' uais who responded were tion, respondents listed individuals recreation, of protection, din • ted and informed on open space areas including opens . The numerous p space and trails issuesthe significant washes, slopes, p most of g win is an overview of the and trails. following canyons, questionnaire findings. A complete in the appendix. is located fisted several sites for future summary Residents I parcel include State Land designed to parks. These1st Severalquestions were Lambert and La Canada, in of the near gaingeneral understanding north of Tangerine Road, a Avenue • n habits of the community, � oso, 1st and Lambert, recreation Rancho V•�' including proximity of recreationrn area of Oro Valley, La lnciu 9 psatisfaction with Southern facilities, the level of satisfa Canada and Naranjo. opportunities, as available recreation • h activities they would ns related to funding of wellpar as which Three questions first participate in if offered by the Town. open space and trails. The parfic�p most have parks, the respondents, respondents to prioritize funding Among P rl asked household members who regularly opportunities as Very activities of recreationalpp •ci ate in recreational participate Parks, OpenSpace and Trails Master Plan Town of Oro ValleyS ace/tZecreaffon Element General Plan Amendment Open p Page 13 notifies. The perception of "large CHAPTER IV: NEEDS ASSESSMENT p important of open space,o,� i are mpo ant to residents in order to maintain a sense Current Needs of place. The loss of trails through t is of great concern to development A comparison of the inventory of � nts who engage in trails many Town reside g existingparks, open space and . . • • equestrian activities. hiking, biking, and eq , , . with NRPA guidelines and other given acquisition of indicates a Residents have q community standards, � community park the highest trails and a co tY shortage of park land for the currentfor funding. A majority of which is 1.1.;916.P 400 priority rating population of the Town ! the residents indicated that the Town The table of Recommended Parks, Open Space and Trails Planning et funds for should regularly budget Standards recommends planning acquisition and development of parks, and trails. Using the arks, open space standards for the p open space p standards, and given within the Town's sphere of recommended and trails tion, there is ala influence. Included in the table is a the existing population, acres of park land i • recreation current need for 100 summary of existing facilites, facility needs based on the projected including trails and open space. o ulation for the year 2000, and the population p add�fi• •onal facilities needed to meet x Future Needs these needs in the year 2000. The following numbers summarize the is projected needs for the year 2000 assessment based on the This needs on recreation standards and a Survey and findings of the Residentsbasedr projected increase in population to as well as the p • °� public meetings 19,680. The amount of additional standardspreviously mentioned. The to meet these needs � acreage needed major findings from the survey and high is indicated as well. meetings indicate that a 9_ ercenta gg of Town_ resLdents are need for neighborhood r recreation The projected •ctivel en•a•ed in • too acres. Since the Town does rk facili does parks is 50 activities. Tie existing ptha not directly own park land, an l ee s the Y not adequate meet y additional 50 acres needs to be 'dents, and is overcrowded. needs of ��� �, . . acquired to serve the future School facilities are often used, but the muni park the community. Community fees are becoming increasingly more • ns to bear. acrea a is ro. ted-� 78 acres.• dins for organizations Organized youth sports groups are resulting affected by the limited additional 58 acres especially �n the need for an number of playing fields. Residents Town currently the by the year 2000. The have indicated that additions to publicly owned open •• additional has 500 acres of p Y existingfacility as well a within the CDO Wash. smaller space available community park are needed. A is 200 acres. Four The projected need number or tes� encs �na�ca ed a need for neighborhood parks. Safety hiking and equestrian issues miles of public h 9 �� in the planning area. nyouth trails and crime prevention amongcurrently e to the year 2000, the need most often. Projecting were the factors citedand equestrian trails is 10 open space for passive q Protection of for hiking p enjoyment also rated high on the list of miles. 6 additional miles of multi-use JY Town of Oro Valley Parks, Open Space and Trails Master Plan General Plan Amendment;Open Space/Recreation Element .i..,1,i'4, 4 p.effti z,i 4 : i q111. Page 19 hiking and equestrian trails are needed by the year 2000. An additional 12 miles of bike trail are needed to meet the projection of 16 miles of trails. The need for interpretive trails is projected at 8 miles. No interpretive trails currently exist, therefore an additional 8 miles of interpretive trails is needed. • Town of Oro Valley Parks, Open Space and Trails Master Plan General Plan Amendment:Open Space/Recrealion Element Page 20 '� 0 0 L O 0 a � _ �. .D C 01 o -CI a 'a m 0 O .._ — -0 15 m P. 'a m O CAO E E i 'a m VN � NNONtr) r Q C C C C QZ � Ln � -cc-Ni( co QZ � 0) m � 000op � 5o) .� �? oomCDa, � 20C cn -0 O -0 ...... 0 0 CL Z Z m mo • m N 8 88f E E C4 a". O a- 1— O o S o 000 4 vvcovv o -o ,– Ca 0 V = 0 a U cn 0 : :, a m m m m Q O a 4 = N Lt, 1- 00 ° II0 ° A. S S8O 0 '6 0 ,,n :N + > > > > cg ac O. tz. 0o da" z. 8 Sp S 8NN 0 P. -,T=- u 0 0 cr) cr)UC E E .1 . 0. 0. 0. 0. v) 0:o-.0 i- V O ccs to c7 z.*.-r-- In U to o ,-- Co. co. 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Mr. Lawrence reviewed the comments from the November 20, 1997 Parks and Recreation Advisory Board meeting minutes which suggested the Town and newly formed Arts Council jointly participate in some fashion for a grant application this year. The Parks and Recreation Advisory Board discussed several ideas that Arts Council President and Arts Advisory Board Chair, Mr. Dick Eggerding suggested. Ideas included trail enhancements, a maze, playground figures, a Ramada, and a stage for the amphitheater area at the CDO Riverfront Park site. Vice-Chair Gary Chandler suggested that whatever improvement was ultimately recommended,that those facilities be handicap accessible. The Parks and Recreation Advisory Board was pleased with Mr. Eggerding's suggested ideas for the LRSP Heritage Fund Grant application this year. After some discussion, it was the consensus of the Parks and Recreation Advisory Board to support an LRSP Heritage Fund Grant application, in partnership with the Greater Oro ValleyArts Council, for the construction of an outdoor stage facility as well as the installation of trail signs at the CDO Riverfront park site. Mr. Lawrence indicated he would take the suggested proposal from the Parks and Recreation AdvisoryBoard and present it to the Arts Council for their recommendations as well. Executive Summary Introduction: purpose urpose of the Master Plan document is to provide a long-range plan for the development and use of Canada del Oro Riverfront Park. This park site is located on the south side of Lambert Lane, about half-way between La Canada Drive and First Avenue, and consists of 23 acres. An important component of the Master Plan process included extensivep ublic comment and input into the development of the illustrative Master Plan drawing and the Master Plan document. Appendix C of this report provides a list of seven public meetings held during the planning process. In addition to citizen input, significant contributions were made to thisp rocess by the Town's Parks and Recreation Advisory Board and the Parks Planning Advisory Committee. Proposed Park The Canada del Oro Riverfront Park design incorporates a variety of Facilities: facilities to serve the Oro Valley community while preserving approximately 50 percent of the site as undisturbed natural open space. A list of park facilities is provided below. The cost to construct these facilities is estimated at$2.6 M. An itemized cost estimate is provided in Section 5 of this report. Proposed Park Facilities: • Park Entry with left-turn lanes on Lambert Lane • Lockable Gates at park entries • Parking Lot(230 spaces) • Pedestrian Promenade • Entry Portal/Shade Structure • Outdoor Performance and Community Events Center (estimated seating capacity= 500) • Two Softball/Little League Baseball Fields with lights for night use • Two Soccer/Multi-Purpose Fields with lights for night use • Two Multi-Purpose (Basketball/Tennis) Courts with lights for night use • Four Picnic Ramadas • Children's Play Area • Horseshoe Pits • Walking/Multiple Use Path, 3/4 mile A • Equestrian Staging Area ES-1 Canada del Oro Riverfront Park Master Plan a a Executive Summary (Continued) Proposed Park • Equestrian and Pedestrian Trail Access to the Canada del Facilities (Continued): Oro Wash • Two Rest Room Buildings • Two Concession Buildings • Perimeter Post and Cable Barrier • Maintenance Yard with Screen Wall Policies Related to The Town of Oro Valley has developed ordinances and policies for Park Use: the operation of park facilities and concessions. Canada del Oro Riverfront Park will be subject to all of these regulations, as presented in Appendices A and B of this report. In addition, the Master Plan document recommends that amplified public address systems should not be utilized for regularly scheduled field sports events at Canada del Oro Riverfront Park. Park Master Plan Following a public hearing at a regularly scheduled Town Council Approval: meeting, the Canada del Oro Riverfront Park Master Plan report and illustrative Master Plan drawing were approved by Mayor and Council on October 1, 1997. ES-2 Canada del Oro Riverfront Park Master Plan EXECUTIVE SUMMARY 1 Introduction: public ublic meetings were held during August 1997 to accomplish two objectives. The first objective was to introduce the Oro Valley ntl community to a new park site and a community center site currently being planned by the Town. The West Lambert Lane Park site consists of 40 acres located along Lambert Lane approximately 1/4 mile west of La Canada Drive. The Community Center site is located just north of the Town Hall campus, at the the southeast comer of La ICanada Drive and Naranja Drive. The second objective was to present the draft master plans which I resulted from site analysis and public input from earlier meetings. The Canada del Oro Riverfront Park consists of 23 acres located south of Lambert Lane, one mile east of La Canada Drive. The 'I Copper Creek Ridge Park consists of 39 acres located north of Naranja Drive, one-half mile east of La Canada Drive. • Thursday, August 28 from 6:00 to 8:00 The first meeting was held on g 4 p.m. andby was attended 33 people. The second meeting was held I on Saturday, g Au ust 30 from 9:00 to 11:00 a.m. and was attended by 46 people. The meeting format, which was the same for both meetings, consisted of an informal open house/workshop format. 3 z I public meetings was to invite comments and Purpose of Meetings: The purpose of these suggestions from the citizens of Oro Valley regarding the planning g design of the park and community center sites. For the West and Lambert Lane Park site and the Community Center site, these meetings were held prior to the development of any conceptual master lans on a er by the consultant or town staff. This was p p p done to avoid developing any preconceived Ideas before hearing from the communityabout their perceptions and concerns for these sites. -= aster plans were available for viewing and comment on the Draft master Copper Creek Ridgep Park and the Canada del Oro Riverfront Park. ' ' information t sketches, 3-D terrain modeling exhibits, and in formab'on on --- bailfield lighting were also provided for these park sites. Aerial g g photographs phs were displayed at and topographic maps of all the sites p y II the public meetings. ii ISummary of Public Input ut Executive Summary-1 EXECUTIVE SUMMARY(Continued) Purpose of Meetings Because the format was an open house/vorkshop format, no formal (Continued): presentations were made. Instead, participants were asked to fill out worksheets for the West Lambert Lane Park site and the community center site detailing the issues and facilities that they would like to see considered during the planning process. Once filled out, each worksheet was posted on a large board so that other participants could read the comments of their neighbors. Comment forms were also provided for the Copper Creek Ridge Park and the Canada del Oro Riverfront Park draft master plans. Members of the consultant team and the Town's parks administrator were on hand to explain the process, answer questions and listen to concerns. It is important to remember that the comments received during these meetings were not intended to be a scientifically valid sampling of Oro Valley residents. Rather, the meetings were intended to gather ideas and suggestions and to identify issues of special concern to the community. Summary of Public This document includes copies of meeting sign-in sheets, map-in • (which show where participants live), anInput exhibits d all the comment/ worksheet forms filled out during the public meetings. Review of the comment forms indicates there exists a wide range of interests andp riorities among Oro Valleys's citizens. Summaries of the comments received are provided below. West Lambert Lane Park Site Fifteen comment forms were submitted for the West Lambert Lane Park site. The most frequently mentioned concerns involved keeping this site as natural and undisturbed as possible. Hiking,jogging and nature trails were recommended(with water fountains), as well as educational facilities and/or services for the community. Small playground picnic round and areas were also desired amenities. Items that were mentioned only once include: bird watching, ramadas, creating a riparian area, roller Wading areas, no turf unless reclaimed water is used, and basketball/multi-use courts. Two participants indicated that the West Lambert Lane parcel was a poor site for a park of any kind. P Summary of Public Input Executive Summary-2 EXECUTIVE SUMMARY (Continued) Summary of Public Community Center Site Input(Continued): Ten questionnaires were filled out for the Community Center site. Most comments were very favorable for the idea of a community center on the site north of the Town Hall. One participant suggested siting the building in the southeast comer of the site, while another suggested siting it in the northwest corner. Classrooms, meeting/ } conference rooms and a 500+seat auditorium with a stage were the most frequently mentioned facilities. Other suggestions included an art gallery, music hall, library, video conferencing with computers, availability of computers with Internet access, a kitchen, outdoor display space, restrooms and dressing moms. Requests were also made for creating flexible, multi-use spaces. Canada del Oro Riverfront Park Draft Master Plan Sixty comment forms were submitted for the Canada del Oro Riverfront Park Draft Master Plan. Comments were spread over a broad spectrum of issues and concerns. Three people indicated there should not be a park located at this site at all. Eleven comment forms indicated the park looked great as presented on the draft plans. The most divisive issue remains whether or not to light the sports fields. Participants were about evenly split on this issue, with the immediate neighbors most opposed to lighting the fields. Noise, particularly from public address systems was also a concern of immediate neighbors. Several neighbors on the park's east side expressed the desire for a decorative masonry wall and/or tall trees to buffer them from the noise and lights. A few people suggested that the trail and equestrian area should be moved farther away from the ballfields. Many issues were mentioned by only one or two participants. Some of these include: traffic, litter, security, the desire - for larger gardens and natural area, buffering the street, an exercise (PAR) course, a roller blade area, an outdoor hockey rink, the use of turf only if reclaimed water is available, backstops on sports fields, a pet exercise area, unpaved trails, and a 6 foot wall on the west side of the park. • Summary of Public Input Executive Summary-3 RESOLUTION NO. (R) 97- 68 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY ARTS COUNCIL WHEREAS, the Town of Oro Valley has the responsibility of caring for the welfare of its citizens; and WHEREAS, it has been determined that it is in the best interests of the Town and its citizensprovide to for a well rounded community by supporting the arts and art related activities; and WHEREAS, the approval of this agreement will further this goal, and is hereby PP determined rmined to be in furtherance of the public health, safety and welfare of the citizens of the Town; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1 . That the attached Agreement is hereby approved. 2. ThatY the Mayor of the Town of Oro Valley and all necessary administrative officials and employees are hereby directed and authorized to take all necessary steps related to the execution of said agreement. PASSED AND ADOPTED bythe Mayor and Town Council of the Town of Oro Valley, Arizona this 17 day of December , 1997. TOWN OF ORO VALLEY, ARIZONA r Pci '4 I rrs� - V`c,i a ATTEST: Eb&r,v(_, eGutx4, 1 Kathryn Cuveiier, Town Clerk APPROVED AS TO F . Tobin Sidles, Town Attorney Dec-03-97_02 :52P CRO VALLEY 'TOWN ATTORNEY 5.2,0 2,97 392/ f' _t"i2 • ADNITNT ITRAT1ON AGREEMENT Recitals: I. Parties. TOWN: Town of Oro Valley. a municipal corporation ARTS COUNCIL: Greater Oro Valley Arts Council, an Arizona nonprofit corporation Arizona corporation that Z. The Arts Council is an A a � has been notified that it has achieved nonprofit status as a 501(c)(3) corporation by the Internal Revenue • theU.S. toprovide specialized educational services in the area of Service of P the arts. 3. The Town wishes to enter into an agreement with the Arts Council whereby the Arts Council provide rovide the Town with certain specialized consultation and e Town does not wish to administrative services pertaining to the arts that til assign to the Town's employed staff. 4. This Association Agreement ent is to provide the basis for a working relationship between the Town and the Arts Council. Consideration: • agreement is the sums to be paid to the Arts Council, the The consideration for this gr of the Duties. • rendered to the Town by the Arts Council and the mutual promisesp services to be Covenants,Terms and Conditions: 1. Administrative've Services_ The Greater Oro Valley Arts Council agrees to provide administrative services to the Town as follows: encourage, publicize, sponsor performances and artistic festivals, (a) Promote, n gg workshopsand classes withinerformances, individual and group projects, P in basis. These activities will be coordinated with the Town on an ongoing the Arts AdvisoryBoard and other public and private guilds, groups and organizations. attendance andparticipation in the artistic functions and {b) Encourage public obtain, where possible, co--spurtsors, underwriting and Parsenal. and financial assistance. (c) Involve the � public school neighborhood associations and community groups in the festivals and performances and arts education. l3 F (d) Participate• pate in the Tucson Pinna Arts Council and the Arizona Council on the Arts, and the Southwest Arts Conference. Dec-03-97 02:53P CRC VAL.L. Y Towed .aTTcbrist.r :3�� „• _,,,, (c) Maintain an ongoing, viable tax-exempt nonprofit organization with adequate staffing to carry out the duties imposed by this agreement. (f) periodically, as mutually agreed upon, report to the Town about the activities of the Arts Council and seek suggestions and cooperation from the Town's governing body. (2) Administrative fee. The Town agrees to pay to the Arts Council not less than $S, per er Town fiscal year as consideration for the services to be rendered to Town bythe Arts Council. The fee will be paid to the Arts Council in one the lump sum upon the execution of this agreement. Council $ ees to maintain a set of books and records which (3} The Arts � � Arts Council its board, adequately reflect the activities and expenditures of the ��Y Council agrees that no part of the officers and directors. The Arts administrative fee will be paid to the Arts Council's officers or directors, except burse them for properly authorized out-of-pocket expenditures, and upon to reimburse P P the presentation ofa property eri documented receipt_ The Town may inspect these records upon request. (4) The Arts Councilagreescomply with to ith ail Federal and State laws and ordinances of the Town, especially as same relate to non-discrimination on the basis of race, gender or religious belief and to provide to the Town, as required, ,certificates of such compliance as requested by the Town, from time to tirnc, maybe renewed annually upon the mutual agreement of the (5) This agreement of 30 parties and may be terminated by the Town at any time upon thc giving days written notice to any member of the Arts Council_ In the event the Town t to terminate this agreement before the first anniversary of its ski elect execution, no part of the administrative fees shall be refundable_ OF this agreement has been executed WITNESS � by the respective officers of the parties hereto and approvedIlecembsL,by counsel on the 17th day of 19 97 . ' Town OF ORO v EY Approved for exe : . / e ....4.411 lic, lq.1 4/-,,,,,, _ ....... Town AttorneyPa , !c� � Tobin C. 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Parks and Recreation Administrator 1 1 $39,040 1 $41,920 1 $41,920 Secretary 1 1 . 19,500 • 1 19,500 . 1 19,500 - Recreational Aides(Seasonal) 0.25 0.00 0 0 0 0 0 Park&Field Supv. (Seasonal) 0.5 0.50 10,200 0.50 10,200 0.50 10,200 r + i 'Teen Program Supv. (Seasonal) 0.12 0.00 0 0 0 0 0 Batting Cage Supv.(Seasonal) 0.1 0.00 0 0 0 0 0 0 Park Maintenance Supervisor 1 1 27,040 1 28,933- 1 28,933 Maintenance Laborer I 1 . 3 50,775 2 35,742 2 35,742 - • Seasonal Laborers-PT 0.5 0 i 0 0 0 0 0 Pool Manager(Seasonal) 0.25 1.00 7,250 0.25 7,250 0.25 7,250 Assistant Pool Manager(Seasonal) 0.25 1.00 5,950 0.25 5,950 0.25 5,950 . Water Safety Instructors(Seasonal) 1.5 6.00 20,050 1.50 20,050 1.50 20,050 Lifeguards(Seasonal) 1.5 6.00 28,250 1.50 28,250 1.50 28,250 SUBTOTALS 8.97 20.5 208,055 9 197,795 9 197,795 MER 0 R 2,342 2•342 TOTAL-SALARIES&WAGES 8.9720.5 $208,055 9 $200,137 91 $200,137 0 96 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1997-1998 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL-DENNIS WEAVER PARK CURRENT YEAR BUDGET YEAR 1996-1997 ESTIMATED DEPARTMENT MANAGER 1997-98 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services: Pool Maintenance $500 $500 $500 $500 $500 Grounds Maintenance 25,000 25,000 25,000 25,000 25,000 g Water& Sewage 46,000 40,000 i 40,000 40,000 40,000: Equipment Repair&Maintenance 4,100 7,500 5,000 5,000 5,000 Grounds Repair&Maintenance 6,000 12,000 11,500 11,500 11,500 Equipment Rental 5,000 300 1,200 1,200 1,200 Insurance 17,938 17,546 17,546 13,822 13,822 Communications&Postage 2,000 4,300 4,000 0 ,___ 0 Travel&Training 3,250 3,250 1,650 1,650 1,650 • Memberships&Subscriptions 470 470 375 375 375 Office Supplies 1,800 1,400 1,300 1,300 1,300 Natural Gas&Electricity 44,000 44,000 44,000 44,000 44,000 Gasoline&Oil 3,500 250 3,500 3,500 3,500 Non-Capitalized Equipment5,000 6,700 6,500 6,500 6,500 Uniforms 1,500 500 750 750 750 Field Supplies 15,000 18,400 18,000 18,000 18,000 Recreation Programs 15,000 100 5,000 12,500 12,500 . Parks&Rec Advisory Board 3,750 3,750 3,000 3,000 3,000 Arts Advisory Board 17,400 17,400 56,400 48,000 48,000 , f P.A.G.Gateway Project 22,000 0 0 0 0 Telecommunications . 0 0 0 2,000 2,000 Postage 0 0 0 2,000 2,000 Greater OV Arts Council Agreement 0 0 0 0 5,000 Arts Projects 0 .0 0 0 30,000 TOTAL O&M EXPENDITURES $239,208 $203,366 $245,221 $240,597 $275,597 - -IP' , /7 TOWN OF CRO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1997-1998 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1997-98 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Parks&Rec.Admin. APRA Conference $800 $800 $800 Secretary Secretary Training 350 350 350 Parks&Rec.Admin. Workshops 500 500 500 TOTAL $1,650 $1,650 $1,650 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW ,Park&Rec Admin. APRA Dues $110 $110 $110 NRPA Dues 170 .170 • 170 APRA Subscriptions 50 50 50 NRPA Subscriptions 45 45 45 TOTAL $375 $375 I $375 _ v 98 Estimated Project Cost Sheet Project Title: CDO R iverf cont Park Improvements • ACQUISITION PROJECT COSTS Method of Acquisition: Negotiated Purchase — Donation Parcel # Acres Anticipated Date Estimated Relocation Appraisal & Acquisition of Acquisition Cost Cost Related Fees Total Cost $ $ $ line 1 DEVELOPMENT / EQUIPMENT PROJECT COSTS (List Scope Items in Priority Order) Project Scope Items Number of Unit Cost Total Item Cost Units Outdoor Stage e Facility 1 $105/sq . ft . $ 483 ,000 4 $400 $ 1 , 600 Fixed Seating 1 Security Lighting 8 $2 , 800 $ 22 ,400 1 $14,500 II $ 14, 500 Sound Tower 1 Light/ Trail Interpretive Signs 50 $400 $ 20 ,000 $ $ $ $ $ $ (Use additional sheet if more space is needed.) Total Development Costs line 2 $ 541 , 500 PRE AGREE MENT AND DESIGN & ENGINEERING COSTS* (*such as site planning,preparation of cost estimates,and construction drawings and specifications) Total Pre-Agreement and Design & Engineering Costs line 3 $ 28 , 500 NOTE: Pre-Agreement Costs AND D&E Costs (line 3) cannot exceed 10%of the Total Grant Request (request amount may be adjusted during evaluation/approval process). TOTAL COSTS Total Acquisition Costs line 1 $ 0 Total Development/Equipment Costs line 2 $ 541 , 500 Total Pre-Agreement and D&E Costs line 3 $ 28 , 500 (Do not include Operation &Maintenance Costs.) TOTAL PROJECT COST ESTIMATE Add lines 1, 2, & 3 $570 , 000 TOTAL GRANT REQUEST $285 , 000 (Total Grant Request=Total Project Cost minus Match amount) 11 Local,Regional, and State Parks—LRSP 20 FY 1998 Grant Application Manual LRSP HERITAGE FUND GRANT PROGRAM SCOPE ITEM COST BREAKDOWN TOWN OF ORO VALLEY CDO RIVERFRONT PARK IMPROVEMENTS Note: All work would be performed by a Licensed General Contractor. Scope Item #1: Outdoor Stage Facility Scope Begin Date: March 1,1999 Ending Date: May 31, 1999 Units Unit Cost Total 100% Contract Performance 4,600 Sq. Ft. $105/Sq. Ft. $483,000 Scope Item #2: Anodized Aluminum Fixed Seating Scope Begin Date: March 1, 1999 Ending Date: May 31, 1999 Units Unit Cost Total 100% Contract Performance 4 $400 ea. $1,600 Scope Item #3: Security Lighting Scope Begin Date: March 1, 1999 Ending Date: May 31, 1999 Units Unit Cost Total 100% Contract Performance 8 $2,800 ea. $22,400 1 Scope Item #4: Sound and Light Tower Scope Begin Date: March 1, 1999 Ending Date: May 31, 1999 Units Unit Cost Total 100% Contract Performance 1 $14,500 ea. $14,500 Scope Item #5: Anodized Aluminum Trail Signs Scope Begin Date: March 1, 1999 Ending Date: May 31, 1999 Units Unit Cost Total 100% Contract Performance 50 $400 ea. $20,000 Pre-Agreement Costs: Site Planning $ 0 Preparation of Cost Estimates $ 0 Construction Drawings $ 0 and Specifications Design and Engineering Costs $ 28,500.00 C:\WP51\LRSP-SCO.FRM 2 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1997-1998 BUDGET D EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR I 1996-1997 DEPARTMENT MANAGER 1997-98 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL fr • • Machinery&Equipment $56,473 $56,473 Water Storage Facility @DWP(CiP) $50,000 $50,000 $50,000 Printer Hp 6p 900 900 900 Upgrade iighting©a DWP batting cages 6,000 0 0 " fr tOr1 3,500 3,500 3,500 Facility Management Software 2,500 2,500 2,500 Landscape improvements rovements(Pool Area) 2,500 2,500 2,500 1 - TOTAL CAPITAL OUTLAY $56,473 $56,473 $65,400 , $59,400 $59,400 -99 rig ss 1 r. 1 ..34.giela I TOWN umrrs 1 roa aasee daselli lei.AIM MO 411 I . I 4114 I 1 I $ø I n1 41111 as N1\`' S Ge_ LEA �1 T2. , 1 '-Po z� 0 f 0 -, . MOORE ROAD Li 0, ,... TANGERINE � ROAD i W Q Z ? argilCe � NARANJA DRNE _� � GAF, N 0 cca I LAMBERT g 't4 t:ANEI rollmops&el � v /ILINDA VISTA BLVD. �lOj@Ct = I .4Sif@ OVERTON Ro� � 1 � • ail Lai g $ a' Service Area I g r .- ) - ._ cc - ••••11 0 NORTH MAGEE ROAD Z o t/2 t Canada del Oro Riverfront MILE somm===== Park Impro vem ef1 tS Location Map ) ANTICIPATED SERVICE AREA of project ( To include entire Town Date: 1/30/98 j PROJECT BOIJNI)ARY MAP CDO RIVERFRONT PARK IMPROVEMENTS _ . q„t. r t"' _ BERT.LANE 4,1.0;11;k-- 1....t.'ZS`� %tom r ,: • / t T ,ars r,,. F 2� a ►6,dQ" '4*' zr, �csc S•Q,,• ..,....:_..........:3k.-71- 2 W.. �;O Ory;.%O 4, v M. ,...' ...N. •' • yr :s'us Lz ,.. STA CF ECOck, .. r . 21, Bk• .35DEL pR0��? ,�P PC• 94 3 9� .,r 'q4r . M4;I.? S•:001 d'R- e .1/2, 4? s 9K. * �C.4NZr � ,Z �� �s � �'°PC. ' .6� . e''. - ,‘ . •N s Indicates Project boundary ,�...,;, • ,%=♦o 3 t • �� Scale: 1" = 350 ft. :, All110161- 'S s , Date: 2/2198 - iak'jt€--(A-----)- . _ {Ken Lawrence) S a of•prepaxer: • SiteDest ' tion Towof..Or Town. o-Valley- Project.Boundary Map-Legal Description. CDO Riverfront Parr.Improvements - in the office of theRecorder ofPirna County,Arizona,recorded in Book 35, That portion of Block 2 of VISTA DEL ORO II,according to the pit of recordCounty p� ofMaps,Page 94,described as follows: . BEGIZvNNG at a point on the Nest Line of Section Township 12 South,Range 13 East,Gila and Salt River Base and Meru,Pima Comet/,Arizona,at a point which is North 00 degrees 02 mutes 25seconds West,a distance of844.28 feet from the corner of Section 12,on a curve of the South right–of-ray line . f RoadPage 57;Thence Northeasterlyalong the arc of said curve,having a radius of 1834.86 feet of Lambert Lane,as shown on Map recorded in Book 8 0Maps, North 85 degrees 39 x•25 24 51 minutes 47 seconds,arc distance of 796.23 feet to a point of tangency;Thence e said right–a way lune,South 2 I through a central angle of a distance of 200.00 feet to the comer of said Block 2;Thence dig --seconds East along said right-a-way line, of Block2,a of 51237 feed Thence South 58 degrees 47 minutes 24 seconds Nest,along degrees 12 minutes 36 seconds East,along the Easterly boundary ,as shown in t recorded in lineth Block a distance of 19737 fed to a point on the North line of an erosion buffer dedicated to Pima Co feet;Thence North t recorded 08 Dockete boundary of 2, 47 nates 24 seconds West,along said buffer line,a distance of 68.65 9920,Page 323;Thence continue South 58 degree of 279.44 feet Thence South 36 degrees 46 minutes 59 seconds West,along said buffer line,a distance of minutes 54 seconds West,along said buffet line,a distance43 48'minutes 41 seconds 42.10 distance West motes 06 seconds West.Along said buffer line,a distance of 441.13 feet Thence Southof 857.41 feet a f Thence South 52 degrees 34 said bier�,North 41 degrees 14 35 seconds We a West,all onn g said buffer line,a distance of 318.01 fent;Thence d8 feet to a point of curve do the� line of Lambert Lam Thence North 48 degrees 45 minutes 25 seconds East,along said right-of–way line,a distance of 166.72 way _ ,a distance of 385.47 feet point on the South right of right having a radius of 1834.86 feet Then==N along the arc of said curved right way througha central angle of 12 degrees 02 minutes 13 seconds,to the POINT OF BEGINNING. 9920,Page 323- ri title and interest in and to the Easement rights contained recorded in Docked T'O WITH ail Grantor's 8�• • ...... -' • `tt • >4 Am T .c.s111,4J •"e . _ :.. b. -Iv,' *4 i-i. 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WW j g......' i i .4,..,,,t--1 S. .-.t? fp •�:;'}•=,.�= FLOOR PLANS (For Conceptual Purposes) TOWN OF ORO VALLEY CDO RIVERFRO7 PARK DIPROVEMENTS PLAN VIEW z -- —, -- •1 t / ' i / 1 Scale: 1" = 25'ft L........--L---J Yr� 1[ i � \ \ J f\ J f �� �1 Date: 02144/98 • _� � � ♦ I 1 i Ramps \ I j /N.11 \ 1 / J l\I 4 , I . � ♦ \ 1 J � 4,/ Nplon Shade Canopy Restrooms . � \ \-. 1 // 1 ., ......--. -->, s ,.. // 1 N L� f\ �- \ Changing Rooms / ?,/ 1 ` \‘%t - th \f-T . COO ' . / .I • \ She � � Fixed Seating \ •. `,/ � 1, t \ `moStoralge I - i' : le 1 i / Multi-Purpose Room \ /▪ Cf•ft* • , ...1( • fl i .. . •le. O ELEVATION VIEW --A— Masonry apaa Stucco walls _ � , s �. pm'LightingcTypical) `s -AT •• `fit !11 l ' 11 I- s� - i ,2 �FinishFloor IIvation4� i -\ 1 V a . o Fr. .ypir� J .50' ; Sound&Light Tower' (2 * . al") Amphitheater Turf Area (2-. —7 TOWN OF ORO VALLEY 680 W. Calle Concordia k � { =• �r `�� '�' ORO VALLEY, ARIZONA 85737 a'` �. Department of Public Works (520) 797-2442 fax (520) 797-2202 VN D Eo February 6, 1998 Mr. Lyle Bair Grants Section Chief Arizona State Parks 1300 W. Washington Phoenix, Arizona,85007 Dear Lyle, As the Town Attorney and official legal representative for the Town of Oro Valley, Arizona, that the property known as "CDO Riverfront Park" and its I hereby certify title are clearlyvested in the applicant's name and that there are no outstanding liens or encumbrances imposed against the property which would adversely affect the proposed outdoor recreation development. Please feel free to call either myself or Ken Lawrence, Parks and Recreation Administrator, should you have any questions. Sincerely, f Tobin Sidles Town Attorney Cc File F. ANN RODRIGUEZ. ORDERL ,KET: 10383 RECORDED BY: JEB ii,.1- ''! PAGE: 763 DEPUTY RECORDER ` NO. OF PAGES: 4 ' 2012 ROOD 10,.- r.l SEQUENCE: 96159836 49 .'19/96 , TFAT I `���t�a�4► A BN 13:21:00 TOWN OF ORO VALLEY DEED 11000 N LA CANADA MAIL ORO VALLEY AZ 85737 AMOUNT PAID $ 15.00 WARRANTY DEED Escrow No. 231-190-158895 01)1 For the consideration of TEN AND NO/100 DOLLARS, and other valuable considerations, I or we, MARTIN McGARRY, Successor Trustee of THE MARY JACQUELINE EIDAL REVOCABLE TRUST, dated April 10, 1989, as to an undivided 31/32 of an undivided 18/23 interest, and and MARTIN McGARRY &JOAN NI. McGARRY,husband and wife, as to an undivided 5/23 interest, MARY DIANA ANDERSON, a widow, as to an undivided 1/32 of an undivided 18/23 interest, the GRANTOR do hereby convey to NORWEST BANK ARIZONA, N.A., a national banking association , as Trustee under Trust Agreement by and between NORWEST BANK ARIZONA, N.A., a national the GRANTEE banking association, and the Town of Oro Valley, as Buyer, dated 9/1/96, the following described real property situate in Pima County, Arizona: 4 f,P1-rf"' SEE EXHIBIT A ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT TO: Existing taxes, assessments,liens,encumbrances,covenants,conditions,restrictions,rights of way and easements of record. 'd the GRANTOR does warrant the title against all persons whomsoever,subject to the matters above set forth. DATED: September 16. 1996 Norwest ' '- ' Q Trust Benef iciaries: 22/1j Owner'sof the Town of Oro MARTIN McGARRY,Trustee / All � • Valley, Arizona, Certificates 7 `� �' 7k'. 7 / 7� �, of Participation, Series 1996 TIN M.McGARRY Eidal Trust Beneficiaries: A1) /, iiliaLtpi)-L, ..,• Martin M & Joan M. McGarry OAN N. McGARRY , 2230 Camino El Granado �/ Tucson Az. 85718 '2 /l/' ZD"_-&--p f--e--' ...--:c-.P.€...-t--<.4-1---// & MARY E`IANE ANDERSON Mary Diane Anderson - '����i� 650 S. Monarch BY :20;4‘)15,-,.2r- - in, Co. 81612 MARTIN M. McGARRY,her attorney,fact STATE OF ARIZONA ) t )ss. County of Pima ) S - This instrument was acknowledged and executed before me this l/2 day of 19<�o by MARTIN McGARRY,Successor Trustee of THE MARY JACQUELINE EIDAL REVOCABLE UST.dated April 10. 1989. rid MARTIN M. McGARRY&JOAN N. McGARRY.husband and wife.and MARTIN M. McGARRY.attorney • fact for MARY DIANE ANDERSON . 1777.7-7-------_____ . ::- My CommisSI•eta,•fires: OFFICIAL SEALal'v / 'I / •..!...' 1 Aii ,,,ry' Ateir�r M �O' Notary Public F.'T ,Z 6051(Rev. 1T91jJC 191 LI'� n� R2 7 C � `mac � ``7 ,12'.,:4-,.,7- :.'� •��n:1. 1.' ��7 _ of !:- ,,\•,'. .'f .j'- •._,,,,,.- r Z•• 'i : rt`— �-- ,' r .:r:.` ',: +V' -i••=tci.. .'4 !:i- .a, •f!i .r"'.., '• s • v -1,1� L• i•s�•,}>., ."...•.-. / r/� l•1� �**AA* �.ii.C1.t •\: ��. i! aa•Y-� - � +',.,-��,�M1 l:rr .•••�i:.�>�1 fa♦J, ry ��..�,'�: 4 -•1.•r�i V hi,l ' •':.3.� ♦ ; ��L '...:"!4.-‘4-, '-.: .�1 1y� •71 ' :t* ; i j I*`aiiii:` ^a.vS� -Oig ! hili* ,..` - A..14 a �•r '�P. "F-Pi"qat A. ;y�l Z�.';4 ,•` ♦ AWN w •.'.- / Form No. 1402.92 1/4.!..:.i_ — -- G;., _' 0/17/92) _ ; ,;''':.:-•,; .'r,. _ ALTA Owners Policy �- - , , ....6. •:4 /,•, ,:-..,§L POLICY OF TITLE INSURANCE :tic§ ).;,./.':t> --tflat 10,7! ,;;t. c -,,,or r " -..-e- 4,-j44&..\%%., ink ljA L.,;;;-1 \—� ." � �_..''.-steis 10-*" : ISSUED BY IRV .5,;:ii.,, yrst re��can it e nsurance am an � rZ ar VP? :'..f.0.2 .:.1,-lit liiVi .,........,,,... jpi,E3) til!...,,:: - THE EXCEPTIONS FROM COVERAGE CONTAINED IN SCHEDULE .�,-;�; SUBJECT TO THE EXCLUSIONS FROM COVERAGE, $4k_ . :-,...-4r B AND THE CONDITIONS AND STIPULATIONS, FIRST AMERICAN TITLE INSURANCE COMPANY, a California : herein called the Company,insures, as of Date of Policy shown in Schedule A,against loss or damage, , corporation, jk «•,. �`` not exceedingthe Amount of Insurance stated in Schedule A, sustained or incurred by the insured by reason of: V _ described in Schedule A beingvested other than as stated therein; `"''� 1. Title to the estate or interest desc � -•' 2. Any defect in or lien or encumbrance on the title; 1.te i` 3. Unmarketabiiity of the title; '�= "° ,„„,..,„ 4. Lack of a right of access to and from the land. Or- fti� willalso paythe costs, attorneys'fees and expenses incurred in defense of the title, as insured, but O >: K- The Company Y <>4 *a only to the extent provided in the Conditions and Stipulations. �� ,t. ---,4 .-:-Arie . ...,,,,a, :..:i:.- ile 4itx ,;....(it • i.t 01,1' 01: likIP ftp r � r• a • \L til�'t,• � , �� ..•:-,.:,.a.,,4, kik, '..:''.:Wr it?''' ''�" First American Title Insurance Company t Yrititi . .- .,..... <"-1-'4°‘'''V%-"jta BY PRESIDENT - . ,....4.,.,4 . 1i . ..• ATTEST ,Zcf4/.frwiff1SECRETARY (--4A:'•1.;- j , -•.....,. . oit • �. 'M'• �♦,.�•T .i+.'�M`;.�'M/'i 010 t••. ♦ tt •' r. 1 Nf 1\ :. 1� �r. N _��� 1�1 �' .! _ �. '�'j• ••fir , �� I ♦;' ,l!. .,' I::,., +A'�.al H:�•a '1\ 1: i 1 r! Y s ♦• lT 1 -r ,'II 1 moi' , i ��. Y/11 1: -!: !.'..' 1.:,� �i i,\\ ', r •. .. / ..�; 111• � .. . \ 'rr ` f 1 /II .►\' /rt y/1\ /� \I � �• ,�C .c r •.' /:'�.� 'RI b.,.T: C e 1f��\.1�1l� 1f�tJ �', '��.�� ,!. ,,t.„.�!• C'r �I'/ �'`... - �` _.�• - _•- %-_,� - �;4 ::.:::: .+' •y FIRST AMERICAN TITLE INSURANCE COMPANY SCHEDULE A Policy No. 158895 Policy Amount: $2,500,000.00 Effective Date: September 19, 1996 To include Docket 10383, Page 767 Type of Coverage: A.L.T.A. STANDARD OWNER'S (10-17-92) 1. Name of Insured: TOWN OF ORO VALLEY, ARIZONA, A POLITICAL SUBDIVISION OF THE STATE OF ARIZONA 2. Your interest in the land covered by this Policy is fee. 3. Title to the fee estate is vested in: TOWN OF ORO VALLEY, ARIZONA, A POLITICAL SUBDIVISION OF THE STATE OF ARIZONA 4. The land referred to in this Policy is located in Pima County, Arizona, and is described as: SEE EXHIBIT "A" ATTACHED HEREIN -1- EXHIBIT "A" No. 158895 That portion of Block 2 of VISTA DEL ORO II, according to the plat of record in the office of the County Recorder of Pima County, Arizona, recorded in Book 35, of Maps, Page 94, described as follows: BEGINNING at a point on the West line of Section 12, Township 12 South, Range 13 East, Gila and Salt River Base and Meridian, Pima County, Arizona, at a point which is North 00 degrees 02 minutes 25 seconds West, a distance of 844.28 feet from the Southwest corner of Section 12, on a curve of the South right-of-way line of Lambert Lane, as shown on Map recorded in Book 8 of Road Maps, Page 57; Thence Northeasterly along the arc of said curve, having a radius of 1834.86 feet through a central angle of 24 degrees 51 minutes 47 seconds, arc distance of 796.23 feet to a point of tangency; Thence continuing North 85 degrees 39 minutes 25 seconds East along said right-of-way line, a distance of 200.00 feet to the Northeast corner of said Block 2; Thence departing said right-of-way line, South 31 degrees 12 minutes 36 seconds Eat, along the Easterly boundary of Block 2, a distance of 512.37 feet; Thence South 58 degrees 47 minutes 24 seconds West, along the boundary line of Block 2, a distance of 197.37 feet to a point on the North line of an erosion buffer dedicated to Pima County, as shown in instrument recorded in Docket 9920, Page 323; Thence continue South 58 degrees 47 minutes 24 seconds West, along said buffer line, a distance of 28.67 feet; Thence North 80 degrees 08 minutes 54 seconds West, along said buffer line, a distance of 68.65 feet; Thence South 58 degrees 44 minutes 00 seconds West, along said buffer line, a distance of 279.44 feet; Thence South 36 degrees 46 minutes 59 seconds West, along said buffer line, a distance of 42.10 feet; Thence South 52 degrees 34 minutes 06 seconds West, along said buffer line, a distance of 441.13 feet; Thence South 43 degrees 48 minutes 41 seconds West, along said buffer line, a distance of 318.01 feet; -2_ No. 158895 Thence departing said buffer line, North 41 degrees 14 minutes 35 seconds West, a distance of P .� 857.78 feet to a point on the South right-of-way line of Lambert Lane; Thence North 48 degrees 45 minutes 25 seconds East. along said right-of-way line, a distance of 166.72 feet to aP oint of curve to the right having a radius of 1834.86 feet; Thence Northeasterly along the arc of said curved right-of-way, a distance of 385.47 feet through a central angle of 12 degrees 02 minutes 13 seconds, to the POINT OF BEGINNING. g TOGETHER WITH all Grantor's right, title and interest in and to the Easement rights contained in instrument recorded in Docket 9920, Page 323. • -3- SCHEDULE B This policy does not insure against loss or damage, nor against costs, attorneys' fees or expenses, any or all of which arise by reason of the following: Part One: 1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the public records. Proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the public records. 2. Any facts, rights, interests or claims which are not shown by the public records but which could be ascertained by an inspection of the land or by making inquiry of persons in possession thereof. 3. Easements, liens or encumbrances, or claims thereof, which are not shown by the public records. 4. Discrepancies, conflicts in boundary lines, shortage in area, encroachments, or any other facts which a correct survey would disclose, and which are shown by the public records. 5. (a) Unpatented mining claims; (b) reservations or exceptions in patents or in Acts authorizing the issuance thereof; (c) water rights, claims or title to water; whether or not the aforementioned matters excepted are shown by the public records. 6. Any lien, or right to a lien, for services, labor or material theretofore or hereafter furnished, imposed by law and not shown by the public records. ALTA Standard Coverage Policy FATCOA 1015(Rev. 8/90) -4- • SCHEDULE B Policy No. 158895 PART TWO: A. Taxes for the full year of 1996 are paid. 1. Reservations contained in the Patent from the United States of America, reading as follows: Subject to any vested and accrued water rights for mining, agricultural, manufacturing, or other purposes, and rights to ditches and reservoirs used in connection with such water rights as may be recognized and acknowledged by the local customs, laws and decisions of courts; and there is reserved from the lands hereby granted, a right of way thereon for ditches or canals constructed by the authority of the United States of America. Reservations contained in the Patent from the United States of America, reading as follows: Excepting and reserving, to the United States, all the coal and other minerals, together with the right to prospect for, mine and remove the same pursuant to the provisions and limitations of the Act of December 29, 1916, (39 Stat., 862). 2. All matters as set forth in plat of said subdivision recorded in Book 35 of Maps, Page 94; thereafter Deed recorded in Docket 9920, Page 323, which supersedes Deed recorded in Docket 6965, Page 921, for Erosion Buffer. 3. Terms and conditions of that Drainage Easement recorded April 16, 1986, in Docket 7764, Page 564. 4. Water rights, claims or title to water, whether or not the matters excepted are shown by the public records. 5. Rights of way for existing sewer, gas, water, or similar pipelines; or for canals, laterals, or ditches; or for electric, telephone, and similar lines, if any, that were in existence prior to the abandonment of that portion of the subject property within abandoned roads, rights of way, utility, drainage, and dike easements, as set forth in Resolution No. 1983-10, under Proceedings No. 2438, recorded February 8, 1983 in Docket 6965, Page 847. 6. An easement for sewer lines and rights incident thereto as granted in instrument recorded in Docket 1726, Page 421. -5- Environmental Checklist CDO Riverfront Park Project Name: Improvements Grant Program: Local, Regional and State Parks Prepared by: Ken Lawrence Instructions: Review items 1 through 11 below and check either yes or no as appropriate. If a"yes" response is recorded, you must attach a written analysis which explains the circumstances surrounding the response. Assistance in answering these questions may be obtained from the Arizona Game and Fish Department, the Arizona Department of Environmental Quality, and the State Historic Preservation Office. (See telephone numbers on next page.) Will the project: Yes No x 1. Affect any (a) federally listed endangered or threatened species or designated critical habitat or(b) species listed as wildlife of special concern in Arizona? x 2. Include introduction or exportation of any species not presently or historically occurring in the receiving location? x 3. Affect any recognized state natural area, prime or unique ecosystem or geologic feature, or other ecologically critical area? x 4. Involve habitat alteration or land use changes such as planting,burning, removal of native vegetation, clearing, grazing, water manipulation, or X modification of public use? 5. Involve any new or modified construction or development in floodplains or wetlands? X 6. Include use of any chemical toxicants? x 7. Result in any discharge which will conflict with Federal (or State) air or water quality regulations? x , 8. Require substantial consumption of energy to complete or maintain the project (heavy equipment, large vessels, etc.) or result in increased energy consumption by the public (new public use areas,.etc.)? x , 9. Affect any archaeological, historical or cultural site or alter the aesthetics of the subject area? X 10. Impact on designated wild or scenic river, wilderness area, national trail, or other protective national or state designation (i.e., Unique Waters, Area of Critical Environmental Concern,National Conservation Area,etc.)? X 11. Have any substantive environmental impacts not addressed above, or result in cumulative impacts which separately do not require assessment but together must be considered substantial? List all federal, state and local permits required for the project. Town of Oro Valley Building Permit • An Environmental Assessment is, x is not attached. • A NEPA Environmental Impact Statement is, x is not required. Local,Regional,and State Parks—LRSP 28 FY 1998 Grant Application Manual TOWN OF ORO VALLEY PARKS AND RECREATION 11000 N. LA CANADA ORO VALLEY, ARIZONA 85737 1998 LRSP GRANT APPLICATION CDO RIVERFRONT PARK IMPROVMENTS ENVIRONMENTAL CHECKLIST (ATTACHMENT) 8. (Cont.) The project proposed is in an area of the park that is already developed as an outdoor turf amphitheater. While maintenance is expected to be of a moderate level, there will be considerable heavy equipment used during initial construction for footings, walls, and roofing over main structure. State Historic Preservation Office Certification The State Historic Preservation Office (SHPO) must review each grant application recommended for funding in order to determine the effect, if any, a proposed project may have on archaeological or cultural resources. To assist the SHPO in this review, the applicant is required to submit the following information with each application for funding assistance: 1. A completed copy of this form. 2. Any maps relative to this project (7.5' USGS maps are preferred). 3. A copy of the cultural resources survey report if a survey of the property has been conducted. 4. A copy of any comments of the land managing agency/landowner (i.e., state, federal, municipal) on potential impacts of the project on historic properties. NOTE: If a federal agency is involved, the agency must consult with SHPO pursuant to the NHPA, a state agency pursuant to SHPA (State Historic Preservation Act). OR 5. A copy of SHPO comments if the survey report has already been reviewed by SHPO. Project Title: CDO Riverfront Park Improvements Applicant Name and Address: wn of Oro Valnada Drive Oro Valle AZ. pp 85737 Land Owner(s): Town of Oro Valley Project Location -- Township, and Section: Township 12 South; Range. 13 East; including p� RangeSect ion 11 Please answer the following questions which provide information on the potential of the project to impact cultural resources: Does the proposed project have the potential to disturb the surface and/or subsurface of the ''4+ ground? X YES NO Are there any known prehistoric and/or historic archaeological sites within the project area that have the potential to be disturbed by the proposed activity? YES X NO Are there any buildings or structures (including mines, bridges, dams, canals, etc.) which are 50 years or older within the project area that have the potential to be disturbed by the proposed activity? YES X NO If you have answered "YES" to any of the above questions you must complete the "SHPO Information Form" on the back of this certification. Please follow the directions. Attach copies of all requested information to this certification and submit with your grant application. If you have answered "NO" to all of the above questions, please sign on the line below certifying the information is accurate. Authorized Signature/Date Printed Name/Phone Number SHPO's determination of project effect: No effect Survey necessary -Cultural resources present which project may affect; further cultural resource work is needed. State Historic Preservation Office Date Local,Regional, and State Parks—LRSP 30 FY 1998 Grant Application Manual SHP() Information Sheet I. If you answered yes to question#1 on the SHPO Certification page, please provide a brief description of the proposed project and specifically identify any surface or subsurface impacts that are expected. Attach extra sheets if more space is needed. Construction of Outdoor Stage Facility in existing turf _ amphitheater area of park. 2. Identify the total project area acreage or miles (if trail) involved: 2 acre s 3. Please comment on the condition of the current ground surface within the entire project boundary area(i.e.,is the ground in a natural undisturbed condition, or has it been bladed, paved, graded, etc.). Estimate proportion and intensity (i.e., how deep) of disturbance. Attach extra sheets if more space is needed. Entire area previously disturbed and developed into park open turf space. 4. Has the project area been previously surveyed for cultural resources by a qualified archaeologist? YES X NO If yes, please submit a copy of the archaeologist's report. 5. Please submit any comments on the survey report by the land managing agency and/or SHPO. Buildings/Structures Considerations: If a building or structure (i.e., dam, road, canal, railroad etc.)may be affected by the project and is over 50 years old, submit photos and a completed Arizona Historic Property Inventory Form (Pages 32-33). Approximate age or date of construction: N/A Prior modifications: N/A 31 Arizona State Parks Heritage Fund—LRSP FY 1998 Grant Application Manual _ Arizona State Parks Board Assurance of Compliance (ADA) Title II, Americans with Disabilities Act of 1990 Public Law 101-336, 42 U.S.C. Chapter 126 Instructions: Please complete the requested information. • , s . 0 . _ - (Name of Applicant/Recipient) THE UNDERSIGNED ACKNOWLEDGES AWARENESS OF AND THE RESPONSIBILITY TO COMPLY WITH THE FOLLOWING: Title II, of the Americans with Disabilities Act, ("ADA") and federal department regulations on its implementation. It is understood that recipients of state funds are required to comply with Title II of the ADA and those regulations of federal departments and agencies on its implementation. The ADA and federal department regulations mandate that: No qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services,programs or activities of a public entity, or be subjected to discrimination by any public entity. See 28 CFR Part 35. This assurance is effective as of the date of state approval of funds and throughout the period during which real or personal property is used. February 18, 1998 Signature of Authorized Official Date Town of Oro Va I 1 Py Applicant/Recipient 11 , 000 N_ La rani nriarca Oro Valley, Arizona 85737 Applicant/Recipient's Mailing Address Local,Regional,and State Parks-LRSP 34 FY 1998 Grant Application Manual 0 CI ;11 .. Pout, IS .k_ E < • 1 ICY 1PP11000 N. La Canada Dr. <> < � VfY Oro Valley, Arizona 85737 vVERNER S.WOLFF, Chief of Police `. x.�r Phone (520) 742-5474 FAX(520) 797-2616 AR icn vNDED\c3 ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE' February 8, 1998 Ken Lawrence Parks and Recreation Administrator 11000 N.La Canada Oro Valley, AZ. 85737 RE: Letter of Support for the CDO Riverfront Park Dear Mr.Lawrence The Oro Valley Police Department has reviewed the submitted plans for the outdoor stage facility and item A under the Management Section of your proposal to the Heritage Fund. The items that you suggest will certainly help prevent crime and the fear of crime that is often associated with dark or poorly maintained areas. By providing a well-lit and safe environment we can preserve our park for many years to come. Using the equipment and safety measures outlined in your proposal will also help to reduce the number of calls for service to the area,thereby helping make the limited resources of the Police Department go further. Should you need to track the number of police related incidents at the park for grant tracking purposes we have the capabilities to accomplish that for you. We would be happy to assist you with any other concerns you may have about safety matters. Crime Prevention is always a work in progress,we would be interested in being kept abreast of future developments at the park. Sincerely, Werner S.Wolff Chief of Police (.7-77), / is 0 L; ((., • (1}77 /Let/ Ofc. Chuck Trujillo CPTED Coordinator