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ACORN ASSOCIATES ARCHITECTURE,LTD. Kim Acorn,AIA Bart Stockton,AIA Rob Smith,AIA December 9, 2002 MR. ROBERT GREEN { ( ©LY INTEGRATED BIOMOLECULE 9030 S. RITA ROAD #100 TUCSON, AZ 85747-9102 RE: NEW FACILITIES, ORO VALLEY LOT 3, NEIGHBORHOOD 3, RANCHO VISTOSO AAA LTD REF. NO. 02019 Dear Robert: It's exciting to know you are moving forward with your artist in designing the public art for this project. The art commitment must represent 1% of the building construction cost, which would be $ 15,000.00 for the $ 1.5 million dollar project as currently budgeted. Looking forward to seeing the sculpture! Sincerely, ACORN ASSOC! T S ARCHITECTURE, LTD • Kim corn, AIA President DEC 1 6 2002 KA:mds 4400 E. Broadway Suite 505 Tucson, Arizona 85711 520-881-0731 Fax 881-0995 E-mail acornarchitecture.com TECHNOLOGY PROPERT1! II!_ 9030 South Rita Road,#100 Tucson,Arizona 85747 (520)799-7567(tel) (520)799-7562(fax) December 12, 2002 Mr. Laddie Pepke 1628 E. 12th Street Tucson, AZ 85719 Dear Laddie: We are delighted to confirm your selection as the artist to produce the public art for our new facility in Oro Valley. Your skills and creativity are apparent to us all. As we discussed, the sculpture will be located at the front on the facility on Innovation Park Drive. It will be composed of stainless steel tubing substantially in the configuration depicted on the attachment to this letter, unless we mutually agree otherwise. We envision the dimensions of the sculpture to be as follows: approximately 8' to 12' in width and approximately 10' in height. The final plans for the sculpture are subject to our approval. The agreed upon price for the sculpture is $15,000, which includes all costs in the design, fabrication and erection of the sculpture at our facility. We shall be responsible for the foundation and landscaping. As you know, the sculpture is subject to the approval of the Town of Oro Valley. Should either the Oro Valley Public Art Review Committee or the Oro Valley Mayor and Council refuse to approve the sculpture, or if all approvals are not received by March 15, 2003, this agreement shall be null and void. As to timing, the sculpture must be in place before we receive our certificate of occupancy. We project the completion of the facility by late summer/early fall. Accordingly, you agree to have the sculpture completed and ready for installation no later than August 15, 2003, with time being of the essence. As to payment, once the sculpture is finally approved by the Town of Oro Valley and we approve the final drawings, we will pay you $1,500 to start the project. Another $5,000 shall be paid upon presentation to us of invoices demonstrating that substantially all materials required for the sculpture have been acquired. Another $5,500 will be paid upon completion of the sculpture, and (7/9 J the final $3,000 will be paid upon the erection of the sculpture at our facility. It is our intention to cover your reasonable out-of-pocket expenses as the project proceeds (so you will not have to bear them), so we are amenable to revising the payment scheme should that be necessary. Once again, we are excited to be working with you and look forward to enjoying your attractive and meaningful sculpture for all the days we occupy our new facility. qMo incerel , Ro rt S. Green Ma ger The foregoing is agreed to and accepted: 1' // z 7/1 a� (2 , zoo? LaddPej/ )// • TECIINOLOuVr PitOPFRTIns LLC „,„ 9030 South Rita Road,#100 Tucson,Arizona 85747 (520)799-7567(tel) (520)799-7562(fax) December 13, 2002 Town of Oro Valley Planning and Zoning Division 11000 N. La Canada Drive Oro Valley, AZ 85737 Application for Public Art Review Integrated Biomolecule Corporation Facility Lot 3, Neighborhood 3 Dear Sirs and Madams: I am delighted to enclose our Application For Public Art Review for the sculpture we propose to erect along Innovation Park Drive in front of the above planned facility. Included with the Application are: 1. Seven copies of the Development and Landscape Plans; 2. Seven copies of colored renderings and specifications of the sculpture; 3. Seven copies of the Artist's biography; 4. Letter of our architect, Acorn Associates Architecture, Ltd., stating that the facility's budget is $1.5 million; and 5. Artist contract providing for a total cost of the finished piece of $15,000, being 1% of the facility's budget. Should you have any questions or comments please feel free to contact me. We look forward to the review of this exciting project. Resp ctfully submitted, DEC 6 200 Ro rt S. Green Ma ager 10/13/2002 09:44 526(4c.1022 PAGE 05/05 TOWN OF ORO VALLEY PLANNING&ZONING DIVISION 11,000 N.LA CANADA DR,ORO VALLEY AZ 85737 Phone:(S20)229-4800 Fax: (520)742-1022 APPLICATION FOR PUBLIC ART REVIEW NOTE:PUBLIC ART REVIEW COMMITTEE(PARC) MEETS THE 1sT MONDAY OF THE MONTH DATE: ia•I3-0 .. OV CASE NO.: OV5 (office use only) • PROJECT: Tit 47 raved t I c9 t e c i.e CO 900roi7h.D,1 LOCATION: I rh p‘ictitt,J n Park Ør S 9SO (1.14, APPLICANT: Te c t (d y Prr'h-es,' 64.G. ADDRESS: f0 30 S. 6;t Pocwt, 14-too, 7vc.sorl • ES 7 y 7 PARCEL NUMBER: .3 fL 14&L4rt,,ed 3 TELEPHONE NO.: 7 Qq-7 SC'7 FAX NO.: 7 ?9-7sr(o 2„ PROPERTY OWNER: 1 "o let y Pe1hs, ADDRESS: 40 30 S F.d? P.c9ac wed, wc.Jd PN /9 Z. SS 7 V 7 PHONE NO.: 7 q 75-4,7 PROJECT ARTIST: LaddPep/ce.. ADDRESS: I n (. / Sfr4 Thc. c,- Z $S7/ PHONE: aq— 3 333 SIGNATURE: fieCieee re • revC14,10,y ere"1744 I-LC-- NO.1.E: This application must be accompanied by the following to be deemed complete: • Seven (7) copies of the Development and Landscape Plans, 11" x 17" in size, each to include the exact location of the public art • Seven (7) copies of colored renderings or photographs, 8.5" x 11" in size, with discernable dimensions. Each side of the public art must be depicted. • Seven(7) copies of the Artist's Biography • One(1)copy of the Building Construction Bid • One(1)copy of the Artist contract that specifics total cost of the finished piece. DEC ' 6 • One (1)copy of Structural Engineering Specifications,if necessary. 200 Applications will not be accepted without all required materials. • SUBMITTALS MUST BE RECEIVED BY lilt PLANNING DEPARTMENT AT LEAST 14 (FOURTEEN)CALENDAR DAYS IN ADVANCE OF THE DESIRED PARC MEETING DATE. 11OV PZD\PZI\Adtrrin PZIFORM5l'ublic Art Application.doc n .in i 1 n/nnnn no.1"7 D.. Il - ■O 1 1 D nnh j AGENDA ORO VALLEY PUBLIC ART REVIEW COMMITTEE REGULAR MEETING MONDAY APRIL 7, 2003 APACHE ROOM, DEVELOPMENT SERVICES BUILDING 11,000 N. LA CANADA DRIVE CALL TO ORDER: at or about 4:30 p.m. AGENDA ITEMS 1. SUBJECT; Rancho Vistoso Professional Offices Public Art, located near the south east corner of the Rancho Vistoso Boulevard and Arrowsmith Drive intersection. The applicant, John Keith, requests consideration of artwork to replace work previously approved. The applicant has also requested assistance in identifying suitable locations for the artwork onsite. For additional information, please contact Bayer Vella, Senior Planner, at 229- 4810 or bvella@orovalley.net. STAFF REPORT ADJOURNMENT o$P�-EY 4,9,, TOWN OF ORO VALLEY <t- o 2 COMMUNITY DEVELOPMENT DEPARTMENT Ir Planning and Zoning • Building Safety ( 11000 N.La Canada Drive,Oro Valley,AZ 85737•(520)229-4800•Fax(520)742-1022 Oro Valley Public Library A 1305 W.Naranja Drive,Oro Valley,AZ 85737• (520)229-5300•Fax(520)229-5319 A Parks and Recreation NOUN D ED 19� 680 W.Calle Concordia,Oro Valley,AZ 85737•(520)229-5050•Fax(520)797-2202 April 29, 2003 John Keith 2023 W. Guadalupe RD Suite 11-315 Mesa, AZ 85202 FAX: (480) 961-3300 RE: OV5-03-01; Revised Public Art for the Rancho Vistoso Office Park, located in Rancho Vistoso Neighborhood 5 parcel S at the southeast corner of Rancho Vistoso Blvd. and Arrowsmith Dr., Parcel 219540050. Dear Mr. Keith, At their regular meeting of April 7, 2003, the Public Art Review Committee (PARC) voted to continue this item for the following reasons: 1. A construction estimate was not included in the packet 2. Area for public art was not specified on the plan 3. A project representative was not present at the meeting to describe project. The next PARC meeting will be on May 5, 2003, 4:30pm, in the Development Services Building, Hopi Room. It would be greatly appreciated if items 1 and 2 were submitted prior to the meeting for staff review. If they are not provided before or at the meeting — staff will recommend continuance of the item a second time. Please be aware that a Certificate of Occupancy may not be issued unless public art has been approved by Town Council and installed. Please let me know if you have any questions. We will gladly reschedule this item for a Development Review Committee meeting to resolve any issues. Sincerely: .�f Bayer Vella Senior Planner xc: Shirley Gay, Subdivision Coordinator Bryant Nodine,Planning&Zoning Administrator Terry Vosler, Building Official Gigi Miller,PARC Chair C:\WINDOWS\Temporary Internet Files\OLKSMadttr• ey.com Page 1 of 1 Conant, Bob From: Gay, Shirley Sent: Monday, May 05, 2003 9:20 AM To: Conant, Bob Subject: Art Meeting Do you know if John Keith brought in his construction costs? The meeting is today right? If not do you think you should call him? 5/5/2003 s *REVISED AGENDA ORO VALLEY PUBLIC ART REVIEW COMMITTEE REGULAR MEETING MONDAY MAY 5, 2003 HOPI ROOM, DEVELOPMENT SERVICES BUILDING 11,000 N. LA CANADA DRIVE CALL TO ORDER: at or about 4:30 p.m. AGENDA ITEMS 1. SUBJECT; OV5-03-01, Rancho Vistoso Professional Offices Public Art, located near the south east corner of the Rancho Vistoso Boulevard and Arrowsmith Drive intersection. The applicant, John Keith, requests consideration of artwork to replace work previously approved. The applicant has also requested assistance in identifying suitable locations for the artwork onsite. For additional information, please contact Bob Conant, Planner II, at 229-4800 or bconant@orovalley.net. *2 DISCUSSION OF STANDARD OPERATING PROCEDURES FOR PUBLIC ART. Staff will presenting SOP's discussed at a previous meeting for review. STAFF REPORT ADJOURNMENT Planning & Zoning SOP #20 DRAFT...DRAFT...DRAFT...DRAFT PLANNING AND ZONING DIVISION STANDARD OPERATING PROCEDURES SOP# 20 PUBLIC ART REVIEW PROCEDURE Effective: ??? Policy: To ensure that Public Art is reviewed by the Public Art Review Committee and Town Council and inspected to insure compliance in an efficient and accurate manner. Responsibilities: Development Coordinator ... Submittals, Public Art Review Committee Agenda, Transmittal, and maintain Master File Project Managers Code Compliance, Notification, Applicant Contact, Presentations, Town Council Report Senior Zoning Inspector... Review of Completed Final Public Art Procedure: After Development or Plat approval, the Project Manager must notify the Building Division of public art status to insure that a Building Permit must not be issued without Town Council approval of the plan. Public Art submittals that do include all items specified on the application shall not be accepted Project Manager must insure that the public art proposal meets all code requirements prior to submitting an item for the agenda. Agendas and packets are mailed to PARC members the Monday before the regular meeting. Regular meetings are the first Monday of each month. Packets will include all items required for submittal. Project Manager will notify the applicant of the meeting date at least one week in advance Project Manager must attend the PARC meeting and complete action letter within 4 days of the meeting. Project Manager must prepare a report to Town Council for the very next meeting possible. Within the Town Council report, all approvals must be conditioned as follows: "The applicant 1 Planning&Zoning SOP#20 must notify the Town of the time and date that the public art will be placed onsite. PARC members and staff will insure that art type, placement and context are achieved per plan." Project Manager will distribute an action letter with one week of the Town Council meeting. A copy will be sent to the Building Division—with a reminder that a Certificate of Occupancy may not be issued until the pubic art has been installed per plan. The PARC will be notified by the Town of the placement date. Town staff(Project Manager or Zoning Inspector) will be present as well. Project Manager will then send a final action letter. A copy will be sent to the Building Division to indicate that a Certificate of Occupancy may be issued. Bryant Nodine, AICP Date Planning and Zoning Administrator 2 P\-LEY I TOWN OF ORO VALLEY O o COMMUNITY DEVELOPMENT DEPARTMENT OQ Planning and Zoning • Building Safety 11000 N.La Canada Drive,Oro Valley,AZ 85737•(520)229-4800•Fax(520)742-1022 Oro Valley Public Library A kik 1305 W.Naranja Drive,Oro Valley,AZ 85737• (520)229-5300•Fax(520)229-5319 j►� Parks and Recreation O�/NDED'0 680 W.Calle Concordia,Oro Valley,AZ 85737•(520)229-5050•Fax(520)797-2202 May 20, 2003 John Keith 2023 W. Guadalupe RD Suite 11-315 Mesa, AZ 85202 FAX: 602-305-9229 RE: OV5-03-01; Public Art for the Rancho Vistoso Office Park, located in Rancho Vistoso Neighborhood 5 parcel S at the southeast corner of Rancho Vistoso Blvd. and Arrowsmith Dr., Parcel 219540050. Dear Mr. Keith, At their regular meeting of May 5, 2003, the Public Art Review Committee (PARC) voted to conditionally approve the proposed public art (bronze figurines of a boy and dog). The following two conditions were specified: 1. Art must be placed in a specific location as determined by PARC. 2. PARC must be notified via Town staff-- of the date and time of placement. The next step in the process involves Town Council approval of the public art — and proposed location. The following must be submitted prior to scheduling this project for Town Council; • Fifteen(15)color copies(8.5x 11)of the proposed public art. • Fifteen(15)copies(11x17)of the Development Plan with location of public art. The aforementioned items must be received by May 28, 2002 in order to proceed to the June 18, 2003 Town Council meeting. Please be aware that a Certificate of Occupancy may not be issued unless public art has been approved by Town Council and installed. Please contact me at 229-4810 if you have any questions. Sincerely: Oyer Vella Senior Planner xc: Shirley Gay, Subdivision Coordinator Bryant Nodine,Planning&Zoning Administrator Terry Vosler,Building Official Gigi Miller,PARC Chair F:\OV\OV5\2003\5-03-01\Public Art II.doc www.townoforovalley.com rage i of i Vella, Bayer From: David Grigsby[dgrigsby©glhn.corn] Sent: Tuesday, May 20, 2003 12:58 PM To: Vella, Bayer, millgi@cs.com;harinh@triconet.org Cc: Conant, Bob Subject: RE: Public ART Yes we did. We met with the owner/developer on site and identified a specific location and orientation. I assumed Gigi would follow up on that. If not, I could stop by and look at what the developer submitted to see if it agrees with what we determined on site. Let me know if you need me to stop by. Gigi was going to be out of town, as am I, relative to the next scheduled meeting, ie, first Monday in June. I don't know if she is already gone or not. D. Grigsby Original Message From: Vella, Bayer[mailto:bvelta@orovalley.net] Sent: Tuesday, May 20, 2003 9:26 AM To: David Grigsby (dgrigsby@glhn.com); Gigi Miller(millgi@cs.com); Harriett Hough (harinh@triconet.org) Cc: Conant, Bob Subject: Public ART Hey Gang, Did PARC assign/approve a location for the public art that was reviewed earlier this month? Bayer This E-mail has been scanned by McAfee WebShield and is delivered to you virus free. Infected attachments associated with this E-mail have either been deleted or cleaned. --Town of Oro Valley Information Technology Division 5/20/03 TOWN OF ORO VALLEY N COUNCIL COMMUNICATION MEETING DATE: June 25, 2003 1110 TO: HONORABLE MAYOR& COUNCIL FROM: Bayer Vella, AICP, Senior Planner SUBJECT: OV5-03-02; JOHN KEITH REQUESTS APPROVAL OF PUBLIC ART FOR THE RANCHO VISTOSO OFFICE PARK, LOCATED IN RANCHO VISTOSO NEIGHBORHOOD 5 PARCEL S AT THE SOUTHEAST CORNER OF RANCHO VISTOSO BLVD AND ARROWSMITH DR., PARCEL 219540050 BACKGROUND: On May 7, 2003, the Town Council approved a Final Plat and the applicant is subdividing the buildings into "condominium-style"office units. The project is currently under construction(2 out of the 5 buildings erected). Per the OVZCR, one percent of the construction costs must be allocated to public art. The art proposal must be considered by the Public Art Review Committee and approved by Town Council SUMMARY: The applicant has proposed establishing two life-size bronze figures. One is a small boy and the other is a dog. The two figurines will be established near one of the main access drives. One proposal meets the 1% of construction cost requirement and will be available for public use more than 40 hours a week. PUBLIC ART REVIEW COMMITTEE (PARC) ACTION: At their regular meeting of May 5, 2003, the Public Art Review Committee (PARC)voted to recommend approval of the proposed public art. RECOMMENDATION: Staff recommends approval of the proposed Public Art. SUGGESTED MOTION: I move to approve OV5-03-02, Public Art for Rancho Vistoso Office Park, with the condition that PARC must be notified—via Town staff-- of the date and time of placement . Attachments: Public Art Proposal 6 Plann r d on Tit idministrator i i A Co unity Deve" ment Director 1110F:\OV\OV5\2003\5-03-02\TCreport.doc Town Manager A # B ARIZONA BRONZE ATELIER Fine Art Foundry and Gallery 1820 East Third St., Tempe, AZ 85281 480.968.4011 fax 480.968.4021 toll free 877.579.9263 toll free fax 877.231.5213 ArizBronze@aol.com www.azbronze.com Letter of Agreement: By and Between Jeff Carol Davenport, Artist, and Honeybee Land Corporation, John Keith, Client. The Parties agree as follows: 1. Artist has created a Life-size bronze sculpture "Learning Together". The sculpture depicts a boy sitting on a platform holding a ball and a dog sitting on the ground beside the boy. 2. The Client wishes to purchase the sculpture from the artist for a development in Oro Valley, AZ. 3. Retail price of the sculpture is $13,000.00 4. Bronze is number 2 in an edition of 8. 5. Delivery and installation at the development in Oro Valley is an additional $300.00 6. Price does not include any structural engineering which may be required. 7. Price does not include any lighting, concrete, construction work, or landscaping. 8. Artist warranties the Sculpture to be an original work of art, created by the artist. The bronze casting, stainless steel mounting hardware, and patina are warranted to be of professional quality and superior finish. cfrJeDavenport,Artist Date John Keith, Honeybee Land Corporation Date -10'011E 1:Z0 07 F: A # B ARIZONA BRONZE ATELIER Fine Art Foundry and Gallery 1820 East Third St., Tempe, AZ 85281 480.968.4011 fax 480.968.4021 toll free 877.579.9263 toll free fax 877.231.5213 ArizBronze@aol.corn www.azbronze.com February 3, 2003 Mrs. Ester Keith 7091 Bulfour Road Paradise Valley, AZ 85253 Dear Mrs. Keith; Per our phone conversation and your fax, I have put together the packet of information requested regarding Jeff Carol Davenport's sculpture "Learning Together". Please find enclosed the following: 1. Seven(7) sets of color prints of the sculpture, with dimensions, from all four angles. 2. Seven(7) copies of Artist's Resume 3. Three (3) copies of Artist contract, which stipulates the total cost of the sculpture. I have included a delivery and installation charge for the delivery to Oro Valley. One copy is for the Public Art folks, one copy for your records and one to sign and return. I can get a Structural Engineering estimate from Starling &Associates, the structural engineer we work with. This should not be necessary, as the sculpture will be mounted on concrete pad already approved by the building inspectors. I have included a detailed description and sketch of the mounting method and materials used. Unfortunately, the numbered edition which we have on display here at Arizona Bronze Fine Arts Atelier has been sold to the City of Mesa's Sculpture in the Streets Program. We will need to cast an additional numbered edition piece for your project, which should only take 4-5 weeks at the most. I believe we quoted $13,000.00 as the last price to you in July of 2002. I can honor that price, but will need to add the delivery and installation to the final price. Thanks again for the opportunity, please let me know if there is any additional information which you require. Jeff Carol Davenport and myself are available for an meetings which may be required for the successful completion of the project. Sincerely, Thomas J. Bollinger Managing Owner Arizona Bronze Fine Arts Atelier TOWN OF ORO VALLEY PLANNING& ZONING DIVISION 11,000 N.LA CANADA DR,ORO VALLEY AZ 85737 Phone: (520)229-4800 Fax: (520)742-1022 APPLICATION FOR PUBLIC ART REVIEW NOTE: PUBLIC ART REVIEW COMMITTEE (PARC) MEETS THE 1ST MONDAY OF THE MONTH DATE: 3--d -03 OV CASE NO.: OVS (office use only) PROJECT: /GLf O S�� O FF C S 2 LOCATION: l_Li l� -- h v s/�s� 70 c �I APPLICANT: 3-0-11hi , ADDRESS:_ (-)-\ / • PARCEL NUMBER: TELEPHONE NO.: (,�� FAX NO,: PROPERTY OWNER: C � eS4c, th ADDRESS: Skiy\ AblY PRONE NO.: --- _ PROJECT ARTIST: -le-C-1 Cad o //2.03 ADDRESS: z o _ Trrl,VA -1-- @ e -� —re-14,, -����- es_ Z co 0 PHONE: O-- �C � 'loll z SIGNATURE: NOTE: This application must be accompanied by the full• Seven (7) copies of the Development and L.�ldsca e p1�g to be deemed ce�mp(ete: F s, I I" x 17" in size, each to include the exact location of the public art • Seven (7) copies of colored renderings or photographs, R'S'z x I I" in size, with discernable dimensions. Each side of'the public art must be depicted • Seven(7)copies of the Artist's Biography • One(I)copy of the Building Construction Bid • One(I)copy of the Artist contract that specifies total cost• One(1)copy of Structural Engineering Specifications if nec the finished piece. eceoaarv. Applications will not be accepted without all required 9 d materials. • SUBMITTALS �'ST BE RECEIVED (UBMI TA REC'E[V ED BY THE PLAN. \t�v_P�nv.zr�,‘a��t.+'T �,S i?V AI)�'AN('E OF THI;b PLANNING DEFART�NT DESIRED PARC'!V 4T LEAST 14 tEETtNC,I).�T.1✓. Hl'�;>i Id WHLI:bO 2O6lc T2 °��f 6b0btiF�t9 : 'EH :-'H� 10�� Zb Jeff Carol Davenport 1351 N. Congress Drive Chandler,AZ 85226 Home: (480)659-5502 EDUCATION: 1976-1980 Northern Arizona University, Flagstaff, AZ Bachelor of Fine Arts Sculpture 1972-1976 McClintock High School, Tempe, AZ General WORK EXPERIENCE: 1984-Present ARIZONA BRONZE FINE ARTS FOUNDRY,TEMPE,AZ 1820 E. 3RD ST. (602) 968-4011 FAX (602)968-4021 January 1996 to May 1996 NORTHERN ARIZONA UNIVERSITY,FLAGSTAFF, AZ. ACTING HEAD OF SCUPLTURE DEPARTMENT (Leave of Absence from Arizona Bronze) 1981-1983 BEYOND BRONZE,ARVADA,CO EXHIBITIONS: July 1999 INDEPENDENCE ART SHOW,ARIZONA BRONZE TEMPE, AZ June 1999 WORKS IN BRONZE(SOLO SHOW),ARIZONA BRONZE TEMPE, AZ May 1996 EXHIBITION/DEANS OFFICE,CREATIVE ARTS COLLEGE NORTHERN ARIZONA UNIVERSITY,FLAGSTAFF,AZ January 1996 FACULTY ART SHOW,NORTHERN ARIZONA UNIVERSITY FLAGSTAFF, AZ November 1995 PINNACLE PEAK PRESBYTERIAN CHURCH ARTIST SHOWCASE BENEFIT TROON RANCH COUNTRY CLUB,AZ November 1994 PINNACLE PEAK PRESBYTERIAN CHURCH ARTIST SHOWCASE BENEFIT TROON RANCH COUNTRY CLUB,AZ November 1992 ALWUN HOUSE TWO-MAN SHOW PHOENIX,AZ September 1992 SCOTTSDALE CENTER FOR THE ARTS OPENING NIGHT GALA SCOTTSDALE, AZ January 1989 FORM AND FIGURE CONTEMPORARY SCULPTURE SHOW TEMPE, AZ September 1988 PHOENIX ARTIST'S COALITION HEAT WAVE,JURIED EXHIBITION GRAND CANYON COLLEGE,PHOENIX,AZ February 1988 EXOTIC ART SHOW ALWUN HOUSE,PHOENIX,AZ September 1987 PHOENIX ARTIST'S COALITION HEAT WAVE,JURIED EXHIBITION GRAND CANYON COLLEGE,PHOENIX,AZ September 1985 ARIZONA BRONZE CITY PERSONS SHOW TEMPE, AZ September 1984 ARIZONA BRONZE CITY PERSONS SHOW TEMPE, AZ 1983 PIRATE GALLERY OUTSIDER SHOW, DENVER,CO 1983 CHROMA ZONE OUTSIDER SHOW, DENVER,CO December 1980 NORTHERN ARIZONA SCULPTURE INVITATIONAL NORTHERN ARIZONA UNIVERSITY,FLAGSTAFF,AZ PUBLICATIONS: November 1995 PHOENIX HOME AND GARDEN, pg. 61 October 1995 PHOENIX HOME AND GARDEN, pg. 17 February 3, 1989 SCOTTSDALE PROGRESS,"WEEKEND" 1987-1988 ART SPACE-WINTER EDITION VOLUME 12,No. 1, P. 67-REVIEW BY DONALD LOCKE November 9, 1980 ARIZONA DAILY SUN ARTIST ASSISTANTSHIPS: 1997 Mahaer Marcos Original sculpture of Princess Diana 1995 John Battenberg assisted with wax application and sculpting on original sculpture 1995 Helios Crysta,resident artist at Taliesan West assisted with wax prep for bronze casting 1994 Fritz Scholder assisted with wax fabrication and sculpting 1986 Bob McCall assisted with wax prep work for bronze casting 1985 Jasper D'Ambrose assisted with clay original and bronze casting process for Arizona Vietnam memorial Phoenix, AZ 1982 John DeAndrea assisted with life-size bronze sculpture(female nude) COMMISSIONS: June 1999 Arizona State University West Department of Public Safety portrait of retiring Chief of Police May 1999 Portrait for Ahwatukee Parks and Recreation April 1999 Portrait for Foundry Services December 1995 Don Tapia Royal Order of Jesters prototype sculpture December 1995 Robert Lunden Entryway door pulls December 1995 James Law Royal Order of Jesters prototype for bronze treasure chest December 1995 Bob DeVinney clay bas-relief for Less Ferry Monument,AZ November 1995 Don Tapia Jester Bullfrog sculpture October 1995 Don Tapia Royal Order of Jesters prototype Billycan July 1995 Don Biggs Royal Order of Jesters Mr."B"prototype for sculpture May 1995 Gary Davis Royal Order of Jesters prototype for award April 1995 Don Tapia Royal Order of Jesters prototype for bronze sculpture March 1995 Lyle London,Entryway door pulls May 1994 Animal Rescue Fund,logo pins for awards ceremony January 1994 Bob Parks,prototype for bronze sculpture December 1991 Bob Parks,bas-relief December 1991 Gary Slater March 1990 Bob Parks,bas-relief for Arlington race course May 1980 N.A.U. Art Gallery,Sun dial Sculpture(13' x 7') WORKSHOP: 1984 John Heric and Fred Borcherdt Northern Arizona University,Flagstaff,AZ SCHOLARSHIPS & AWARDS January 1989 Best of Show Form and Figure,contemporary sculpture Tempe Arts Center,Tempe,AZ September 1985 Best of Show AZ Bronze City Persons show,Tempe,AZ May 20, 1976 Tempe Art League Art Student of the Year McClintock High School Recipient ART GALLERIES: ALCHEMY ARTS,CHANDLER, AZ ARC (Until September 1999) SCOTTSDALE,AZ "Learning Together" Jeff Carol Davenport Bronze, 43" h x 65" w x 24" d =, „ Ili. i ''':'''''' - k`. hull,,N ''llI II Ili I t I' II@ II" II w IIII ` .w III �, ° .:--' I'I III'.'„ ' ilk ��" ', ", , 4i;..; - '- 4"wry' ` , hNuu � ,t. � .. � 4 ""IIII h, „ , I,' £ ' , ,L a r l'i H N 11 � � �':IIIr atia „4, �. d" � d' RCR'. aR = a II VI t III .4. w. • o ,.• Pf r "II „II II+ :.' ;f * i I il a I! iu III � Ird I•I I I I�hw n� • 4 l s Ry i n. -"l v ';' ' "Learning Together" ;� ' ' »` Jeff%t.=`' �� = Carol Davenport � : • `.A Bronze, 43" h x 65 "w x 24" d ( .(Yt , :',7-''r.T'-' ..:',.:*'••",-•••N.— • *4;:" '';i. ''.;..0...".f-1 7:7*(' ''''''' ' ; ''''' ';7t% ' ""'L Nd '4 ,,/ \dam , ',- ri" �`�.� ' � �� - •� �«ik � y x ., 'Moe,, s '8�;,lysa'pad � `A y�j. ,A R � ,pe^a ' s S 'i 6�1"'r , �\, ' �► ,,. M �,< xil. «.. J � I '� ��le ii + fir` � «j" »: II1 (]{j fI { = I try , .4 1)1'' '' x 4 + i° ..., ( 1 v . , 1- igq„ „ - ii.- ° " �+ ! ,-' eta, .' u i i; I ,, „,,,k, ,. ,,.. ... z . ,,,. I,: , . :„. ,„ .. . .., . . ' '' S t•9r - r' rd'r Y. �, +# h ,( ,, , a a .,r.r .....�, . w , , - , .!,,,, ..- , • - �, • , t ,es\k\k,' ... \tgk' :,., ' w f r. (a \ V 1 \,` 4\ 1 l `\�i i "Learning Together" Jeff Carol Davenport Bronze, 43" h x 65 "w x 24" d .,,,„,,,,,,,,t,„:„:-..„14,-*.,0-7.:_ ....,5„:_„iiitil. „,-...,44;,.. , ,4 +fk Y u ;4& . , { _il-1 : --'-'-i 7:---: : x71:.:-'t:)' '-- 1...;.=:,_ _ ,,,,,T,‘,7:,....y.::"::,,,z,„:,..:- „ . ..:,:_._. ....„7 .,.,, ,„,-.."-,-tv.7,,,-- ..„ - 111 '''-' -:+''' t-'-'''' :1'. "1 ' '-' 3*---Z-44Z,..7h#4-iiiiii-•--- ',,rw . ..„„,__________ - - - - s i-- t - • 4 "--'-- . ' - - t ' .. ,4.0timw,.„ .,..,..,;,...„., .,, ..„.,.,t.,,,,.. mit 1)4.- 1 1.- . * I - it ,„ ;tea "Learning Together" - Jeff Carol Davenport f#f i _ Bronze,43" h x 65 "w x 24" . - tom=��� 4111111111"'7.: ,_ I. - ' ..4.'-'-'- r„-__.„._ 4. , .,. ___ , : _.-, „:„ _,_ , _, _ ,e. , ,_ r ar KjilA a-a -- - a 1_-1 a_ =' a - -� £• i 0- 4..j. t i f T- At --'::' ,,....,%,:,,--;_--littftt:----'= - - r--- r *� = * _ - t * vim= `-_. KEITH FAMILY TRUST PHASE I CAPPED AT $1,400,000 RANCHO VISTOSO/ARROWSMITH RD. 02-Feb-2001 ORO VALLEY, OFFICE BUILDING ITEM DESCRIPTION COST PREVIOUS THIS TOTAL % BALANCE LIEN RETENTION # AMOUNT APPLIC. DRAW COMPLETED TO FINISH WAIVERS Q GRADING 39,136.28 0.00 0.00 Ell 39,136.28 0.00 0.00 ©SEWER 28,177.06 0.00 0.00 III 28,177.06 0.00 0.00 ©WATER 39,609.78 0.00 0.00 39,609.78 0.00 0.00 4 PAVING 84,458.36 0.00 0.00 84,458.36 0.00 0.00 5 TAX 8,707.86 0.00 0.00 8,707.86 0.00 0.00 6 GRG TOTAL 200,089.34 0.00 0.00 200,089.34 0.00 0.00 'IUTILTIY ' 0.00 0.00 0.00 0.00 0.00 PERMITS/FEE 20,000.00 0.00 0.00 20,000.00 0.00 0.00 '' 6,300.00 6,300.00 0.00 0.00 0.00 ORO 0.00 0.00 22,000.00 0.00 0.00 STORM00 5,912.00 5,912.00 0.00 0.00 0.00 ®CATUS/TREE REMOVAL 10,000.00 10,000.00 10,000.00 III 0.00 0.00 0.00 13 CLEAR/GRUB 3,465.00 3,465.00 3,465.00 0.00 0.00 0.00 14 SIDEWALKS 22,000.00 0.00 0.00 22,000.00 a a. a a, 15 COVERED PARKING 38,000.00 0.00 0.00 : a s 1 a s 0.00 0.00 16 SIGNAGE/SCREENWALLS 20,000.00 0.00 0.00 S 5 5 5 5 5 0.00 0.00 17 LANDSCAPING 80,000.00 0.00 0.00 80,000.00 a so 5 ii 18 GENERAL CONDITION 30,000.00 0.00 0.00 30,000.00 S 55 a 55 19 ACE ENGINEERING 15,000.00 0.00 0.00 15,000.00 0.00 0.00 20 RETAINING WALL 28,000.00 0.00 0.00 28,000.00 0.00 0.00 21 TOTAL line 6&21 500,766.34 25,677.00 25,677.00 475,089.34 0.00 0.00 22 BUILDING A'S(3 BUILDING) 0.00 0.00 0.00 0.00 23 CO J�RETE 74,400.00 0.00 0.00 74,400.00 0.00 0.00 24 y��a �t 0 18,000.00 0.00 0.00 , 18,000.00 0.00 0.00 25 LUMBER/FRAMIG 90,000.00 0.00 0.00 90,000.00 0.00 0.00 26 WINDOWS/DOORS 35,250.00 0.00 0.00 35,250.00 0.00 0.00 27 ROOFS 41,250.00 0.00 0.00 41,250.00 0.00 0.00 28 HVAC 27,000.00 0.00 0.00 27,000.00 0.00 0.00 29 ELECTRICAL 30,000.00 0.00 0.00 30,000.00 0.00 0.00 30 STUCCO/STONE 180,000.00 0.00 0.00 180,000.00 0.00 0.00 31 FIRE SPRINKLER 32,000.00 0.00 0.00 32,000.00 0.00 0.00 32 TOTAL BLDG SHELL A'S 527,900.00 0.00 0.00 527,900.00 0.00 0.00 33 ART WORK 17,000.00 0.00 0.00 17,000.00 0.00 0.00 34 ARCHETECT 5,000.00 0.00 0.00 5,000.00 0.00 0.00 35 INTEREST RESERVE 137,000.00 0.00 0.00 137,000.00 0.00 0.00 36 MISC ( 173,949.65 0.00 0.00 173,949.65 0.00 0.00 37 CLOSING COSTS 37,154.79 37,154.79 _ 37,154.79 0.00 0.00 I 0.00 38 TOTAL SOFT COSTS 370,104.44 0.00 0.00 332,949.65 0.00 0.00 39 LOAN AMOUNT 1,398,770.78 37,154.79 37,154.79 - 0.00 0.00 40 REAL ESTATE TAX 1,229.22 1,229.22 1,229.22 0.00 0.00 0.00 41 0.00 0.00 0.00 0.00 0.00 42 0.00 0.00 0.00 0.00 0.00 43 44 ORO VALLEY ASSURANCE 45 HELD IN BANK ACCOUNT The undersigned has heretofore requested that National Bank of Arizona disburse per the above request and upon receipt of said money declares that the bills for all labor performed and materials used to the date hereof on the above descripbed property have been fully paid or will be paid with this advance. 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SEC. 36, °'/'7N T 11S, R 3E CONDOIUM� PUT for RANCHO VISTOSO 011101 PAR[. !�/ UNITS lA 1D,ZA-DC,38-SC,4A-4D,6A 5D&COMMON AREA T 11 S, R 13E ^/ �M RANCHO YSE �T080 ORYOOD 6 PAWN.S A�411=6• ••Qig SlAL2JG PORTION OF SEt.36,?118,R18=G a 8H5&N (ORIGIN OF SE EAST SECTION LNG) TOW OF ORO VALLEY,PLYA CO.,AZ FINAL vLA ���lll S00'01'0T JOB NUMBER IIS13E36A SHEET 3 OF 4 �V 2194.05'��' 449.27 DRAPING # CUND13-11 SCAL.E. 1—3a I CASE f 0V12-99-12A DRAFTSMAN I CHECKED BY DA I DAT 5-eu-u3 BOOK_PAGE_ Town Minutes - Oro Valley, A7 Page 1 of 16 '..,:,,,,7 Alos. j ' i: i'''''''-II=, i'''''' '4,:4;;'' itqc;11:Vi:i40:0VWPM:44:4V,A,A0,14i-._•rt•ctko, _ 4,,,, Town ofOro Valley, ko 4 ,WD 1''' MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 25, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER 5:40 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member(Arrived at 6:10 p.m. ) Dick Johnson, Council Member Bart Rochman, Council Member EXECUTIVE SESSION AT OR AFTER 5:30 PM MOTION: A MOTION was made by Council Member Johnson and SECONDED by Vice Mayor Wolff to go into Executive Session at 5:41 p.m. for the following purpose: Pursuant to ARS 38-431.03 (A)(2) & (3) Legal Advice regarding conducting a Vulnerability Assessment for the Water System as required by Federal Law Pursuant to ARS 38-431.03 (A)(3) Legal advice with the Town Attorney regarding Beztak Companies' request for development plan approval to construct 138 units of apartments and 31,187 square feet of commercial development located on the southeast corner of Lambert Lane and La Canada Drive , Parcel 22425025C http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, AZ Page 2 of 16 Mayor Loomis announced that in addition to the Town Council, the Town Manager, the Town Clerk and the Town Attorney, Water Utility Director Alan Forrest and Police Chief Danny Sharp would be present in Executive Session for Item 1. He also announced that Chief Sharp, Town Engineer Bill Jansen and Planning and Zoning Administrator Bryant Nodine would be present in Executive Session for Item 2. Motion carried, 4—0. MOTION: A MOTION was made by Council Member Rochman and SECONDED by Vice Mayor Wolff to RECESS the Executive Session at 7:00 p.m. Motion carried, 5 —0. RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:10 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Member Bart Rochman, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. He also stated that the Town Hall offices and Library would be closed on July 4th in observance of Independence Day. ORDER OF BUSINESS: Mayor Loomis announced that if there were no objections,he would move Agenda Item 18 forward on the Agenda to follow Item 4 and Item 14 would follow Item 9. CALL TO AUDIENCE Nancy Young Wright, 1005 W. Wilkenson , spoke in support of Council Member Abbott and then reviewed Ms. Abbott's involvement and accomplishments on behalf of the children, families and tax payers of the Town. Nancy Martin, 11780 N. Via de la Verbenita, thanked the Hilton Tucson El Conquistador for their support of the families that were affected by the Aspen wildfire. She also spoke in support of Council Member Abbott and thanked her for her work on behalf of the citizens. 1. CONSENT AGENDA http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A7 Page 3 of 16 MOTION: Council Member Johnson MOVED to APPROVE the Consent Agenda as presented. Vice Mayor Wolff SECONDED the motion. Motion carried, 5 —O. A. Minutes—5-05-03 , 5-12-03 ; 5-14-03 ; 5-19-03 ; 5-21-03 ; 5-22-03 ; 5-29-03 ; 6-2-03 ; 6-4- 03 B. Building Safety Activity Report—May 2003 C. Coyote Run Monthly Report—May 2003 D. Library Monthly Activity Report—May 2003 E. Police Report—May 2003 F. Resolution No. (R)03-48Authorizing the Line Extension Agreement for construction of protected water facilities under private contract between the Town of Oro Valley and First American Title Insurance Company to provide water service to El Conquistador and Linda Vista G. Resolution No. (R)03-49 Authorizing the execution of an Intergovernmental Agreement between the Town of Oro Valley and the State of Arizona to utilize the HURF exchange program for the First Avenue widening and bridge construction from CDO Wash to Tangerine Road OV 30 00/01 08 H. Resolution No. (R)03-50 Authorizing the execution of a drainage and maintenance easement for El Conquistador Executive Plaza I. Resolution No. (R)03-51Authorizing the Town to enter into an Intergovernmental Agreement with other Arizona municipalities for the purpose of coordinating efforts to recover losses suffered through investments in the Local Government Investment Pool (LGIP) as a result of the bankruptcy of National Century Financial Advisors J. Resolution No. (R)03-52 Acceptance of bids and award of contract for the construction of the First Avenue/Palisades Road Interim Intersection Improvements, Project No. OV 30 02/03 12 K. Resolution No. (R)03-53 Authorizing the Town of Oro Valley to enter into a contract with WAPA (Western Area Power Administration) for the procurement, construction, commissioning and modification of some of the existing power poles within the La Canada Drive Widening Project from Calle Concordia to CDO Wash, Project No. OV 30 99/00 25 L. Resolution No. (R)03-54 Authorizing the execution of an Intergovernmental Agreement between Pima County and the Town of Oro Valley for the design, construction and maintenance of the Canada del Oro River Park ( CDO Linear Park) M. Approve the appointments of Thomas Johnson and Maria Avilez as Judges Pro-Tern effective 7-1-03 to 6-30-04 N. OV5-03-02 Approval of request from John Keith for public art for the Rancho Vistoso Office Park , located in Rancho Vistoso Neighborhood 5 Parcel S at the southeast corner of http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A 7 Page 4 of 16 Rancho Vistoso Blvd. and Arrowsmith Drive , Parcel #219540050 O. OV5-03-04 Approval of request from John Davis Studios, representing Bank One Corporation for public art located on the southeast corner of La Canada Drive and Lambert Lane P. OV12-00-01 Approval of request for an extension of the Master Development Plan for the Oro Valley Church of the Nazarene located on the northeast corner of Calle Concordia and Calle Buena Vista for a period of one year to July 18, 2004, Parcel #22511290A 2. APPOINTMENT OF TWO BUDGET & BOND COMMITTEE MEMBERS WITH TERMS TO EXPIRE ON JUNE 30, 2005 MOTION: Vice Mayor Wolff MOVED to REAPPOINT Ms. Honey Pivirotto and to APPOINT Mr. Anil Hiremath to the Budget and Bond Committee for terms of two years with their terms expiring June 30, 2005 . Council Member Rochman SECONDED the motion. Motion carried, 5 —0. 3. APPOINTMENT OF PARKS & RECREATION ADVISORY BOARD MEMBERS WITH TERMS EXPIRING JUNE 30, 2005 MOTION: Council Member Abbott MOVED to REAPPOINT Ms. Jo Terry Sinding, Mr. Joel Brault and Mr. Michael Wilson to the Parks and Recreation Advisory Board for terms of two years (plus one month)with their terms expiring June 30, 2005 . The one-month extension to their terms is an effort to modify the terms to correlate with the majority of the Oro Valley Boards and Commissions, of which are typically July 1st through June 30th, for simplifying administrative procedures. Vice Mayor Wolff SECONDED the motion. Motion carried, 5 —0. 4. PRESENTATION BY THE PAG SUMMER YOUTH ART PROJECT—MULTI-USE PATH BETWEEN LA CANADA AND LA CHOLLA ON THE NORTH SIDE OF NARANJA Parks and Recreation Administrator Ainsley Reeder introduced Mr. Marco Basurto, Artist Supervisor for the PAG Summer Youth Art Project. Mr. Basurto then explained that the students who were hired by the Greater Oro Valley Arts Council (GOVAC) are designing and building "Captured Beauty,"a project which depicts endangered animals that are indigenous to Pima County . Mr. Laserto introduced the following students: Shannon Belock, Jenny Bourgeois, Tanya Brandom, Sean Dayton, Kimiko Danahue, Megan Hurst, Kainan Jarrette, Emily Jones, Megan Mikesell, and Kirsten Nelson. The students then presented an overview of their Summer Youth Art Project that will be placed along the multi-use path between La Canada and La Cholla. 18. PRESENTATION FROM EL TOUR DE TUCSON BY RICHARD DeBERNARDIS Mr. Richard DeBernardis and Mr. Andy Guerro from El Tour de Tucson thanked the Town of Oro Valley for its continued commitment to El Tour de Tucson Bicycle Race. Mr. Guerro then presented Town Engineer Bill Jansen a plaque to thank him and his staff for their work on preparing Moore Road for the race. Mr. DeBernardis presented Police Chief Danny Sharp with the Tour Conqueror Trophy and thanked him for keeping his word and for his commitment to the race. 5. RENEWAL OF EMPLOYEE BENEFIT PLANS (HEALTH, DENTAL, LIFE AND LONG-TERM DISABILITY) FOR ADOPTION IN THE FISCAL YEAR 2003/2004 BUDGET http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A 7 Page 5 of 16 Human Resources Director Jeff Grant presented an overview of the recommended employee benefit plans for health, dental, life and long-term disability for fiscal year 2003/2004. Mr. Grant stated that he is recommending the following: Aetna be contracted for Health Insurance which will save the Town approximately$126,482 compared to the renewal quote from CIGNA, MetLife be renewed for Dental coverage, Jefferson Pilot continue Long-Term Disability Coverage, MetLife be contracted for Basic and Supplemental Life Insurance benefits and the continuation with AFLAC for supplemental insurance products. In response to questions from the Council, Mr. Grant explained that the only concern expressed by Town employees regarding the change from CIGNA to Aetna was regarding the doctors on the new plan. He explained that about 65% of the doctors contract with both companies. He also explained that long term contracts (more than one year) are contingent upon the plan remaining unchanged. Craig Hanson, Hanson& Associates, Inc. further explained that life and disability insurance usually have a two-year rate guarantee; however, you typically do not find that to be the case with medical and dental insurances. Mr. Grant then explained that because the Town will have changed carriers twice in two years, there could be potential disadvantages as future negotiations for benefits may be affected in the number and quality of bids that the Town receives. MOTION: Council Member Johnson MOVED to approve the recommended Employee Benefit Program changes for adoption in the Fiscal Year 2003/2004 budget. Vice Mayor Wolff SECONDED the motion. Council Member Abbott expressed concerns regarding some of the employees having to change their doctors,but she felt that the savings to the Town and lower co-pays would balance it out. Council Member Johnson commented that the Town covers 100% of the employees' health costs and 75% of their dependents. He stated that by realizing the cost savings, the coverage can remain and the Town can retain its commitment to the employees and their families. MOTION CARRIED, 5 —0. 6. RESOLUTION NO. (R)03- 55 ADOPTING THE ARIZONA STATE RETIREMENT SYSTEM FOR ALL ELIGIBLE EMPLOYEES, AND AUTHORIZING THE TOWN MANAGER TO ENTER INTO RELATED AND NECESSARY AGREEMENTS WITH THE ARIZONA STATE RETIREMENT SYSTEM Human Resources Director Jeff Grant explained that at the Town Council's request, an anonymous "Employee Opinion Survey"was conducted to determine the employees' preferences regarding a change from the current ICMA 401(a)program and the Arizona State Retirement System (ASRS.) He stated that 168 surveys were distributed and 143 were returned. Of those returned, 102 employees favored ASRS, 18 favored ICMA and 23 were undecided. He further explained that ASRS is a defined benefit retirement plan in which participants receive a benefit based on a combination of years of service and salary. Mr. Grant reported that ASRS can not be offered in tandem with other retirement plans. He also explained that employees will be contributing 5.7% of their pay to ASRS verses the 5% they currently contribute to ICMA. The Town in turn, will contribute 5.7%to ASRS on behalf of each employee http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A 7 Page 6 of 16 verses the 7% currently being paid to ICMA. Mr. Grant stated that the Town must elect whether to waive any obligation to assist employees with the purchase of prior service credit, or to adopt the responsibility to assume any or all the obligation for the purchase of prior service on behalf of the employees. He explained that staff is recommending that the Council waive any assistance to the employees for purchase of prior service credit since the Town has contributed to ICMA in the past. In response to questions from the Council, Mr. Grant explained that employees can leave their past contributions in the ICMA plan and are not required to buy their prior service. Mayor Loomis opened the floor for comments. Craig Civalier, Town employee, thanked the Council for pursuing ASRS. He stated that employees are looking for stability for retirement and the majority of employees have voted in favor of the change. He stated that approval of the ASRS would boost the moral and loyalty of the employees and encouraged the Council to pass the Resolution approving ASRS. Don Manspeaker, Town employee, stated that the majority of the Town employees support the approval of ASRS. He stated that he believes strongly in the program and it is ranked in the Top 10 in the country. He asked that the Council continue their commitment to the Town's employees and approve the Resolution. MOTION: Vice Mayor Wolff MOVED to ADOPT Resolution (R)03-55, adopting the Arizona State Retirement System for all eligible Town of Oro Valley employees and authorizing the Town Manager to enter into any related and necessary agreements with the Arizona State Retirement System. Council Member Johnson SECONDED the motion. Motion carried, 5 — 0. 7. RESOLUTION NO. (R)03-56 PROVIDING THAT THE TOWN OF ORO VALLEY, ARIZONA SHALL EXTEND THE BENEFITS OF TITLE II OF THE FEDERAL SOCIAL SECURITY ACT,AND TITLE 38, CHAPTER 5,ARTICLE I,ARIZONA REVISED STATUTES,TO ELIGIBLE EMPLOYEES OF THE TOWN, AND AUTHORIZING THE TOWN MANAGER TO ENTER INTO RELATED AND NECESSARY AGREEMENTS WITH THE ARIZONA STATE RETIREMENT SYSTEM Human Resources Director Jeff Grant reported that with the adoption of Resolution (R)03-55 (Agenda Item#6), the Town must now approve a Plan for providing the Town employees with Social Security. He explained that the Town has been a Social Security provider since its incorporation, but the State of Arizona requires that the participation in Social Security be in a specific Plan format. MOTION: Council Member Rochman MOVED to ADOPT Resolution (R)03-56 providing that the Town shall extend the benefits of Title II of the Federal Social Security Act, and Title 38, Chapter 5, Article 1, Arizona Revised Statutes, to eligible employees of the Town and authorizing the Town Manager to enter into related and necessary agreements with the Arizona State Retirement System. Council Member Abbott SECONDED the motion. Motion carried, 5 —O. 8. ORDINANCE NO. (0)03-22 AMENDING POLICY #10 "ATTENDANCE AND LEAVES" OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE BY ADDING AN ELEVENTH PAID HOLIDAY FOR TOWN EMPLOYEES; REPEALING ALL RESOLUTIONS, ORDINANCES,AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; AND DECLARING AN EMERGENCY http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, AZ Page 7 of 16 Human Resources Director Jeff Grant explained that staff is recommending two amendments to the Attendance and Leaves Policy of the Oro Valley Personnel Policies and Procedures Code: the deletion of Section 4 "Maternity Leaves" as it is now covered under the Federal Family Medical Leave Act which is addressed in Policy No. 10, Section 12, and the addition of an eleventh paid holiday which would be a"floating holiday" granted to employees during their birthday month only. MOTION: Council Member Abbott MOVED to ADOPT Ordinance No. (0)03-22 authorizing changes to Policy No. 10—Attendance and Leaves. Vice Mayor Wolff SECONDED the motion. Motion carried, 5 —0. 9. PUBLIC HEARING - RESOLUTION NO. (R)03-57 ADOPTING THE TENTATIVE BUDGET FOR FISCAL YEAR 2003/2004; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 2003/2004; GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 2003/2004; PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 2003/2004; AND DECLARING AN EMERGENCY Finance Director David Andrews reviewed a PowerPoint presentation and reported that the Tentative Budget is in the amount of$102,979,856 and will be balanced with the following revenues and financial resources: • Revenues - $45,632,668 • Proceeds from Issuances of Bonds - $30,501,000 • Cash Reserves - $26,846,188 He explained that those financial resources will be used to pay for Town services such as Police, Streets and Roads Maintenance, Development Services, Library Services, Parks and Recreation, Public Transportation, Water Utility, Stormwater Utility, Magistrate Court , Administration, Municipal Debt Service, Capital Improvements Projects and Contingency Reserves. Mr. Andrews further explained that the Tentative Budget provides step increases for commissioned Police Department personnel and a merit increase of up to 3% for all other Town employees whose salaries are less than $60,000 per year. He stated that it also provides for a"one-time"payment of$500 for each employee who earns $60,000 or more per year. He reported that the Town will continue to pay for 100% of health and dental insurance for employees and 75% for their dependents. Mr. Andrews also reviewed the Capital Improvements Projects for the Town and the Water Utility. Town Manager Chuck Sweet reported that an Alternative Motion is being recommended because the Police Department has received notice of a Community Oriented Police Services (COPS) Universal Hiring Program Grant in the amount of$600,000 which can be implemented over a three year period. He stated that it is anticipated that up to $240,000 could be spent during the Fiscal Year 2003/2004. Therefore, it is recommended that the Council add this to the Budget as part of the Expenditure Limitation. This would change the amount of the Tentative Budget to $103,219,856. Mayor Loomis opened the public hearing. Bill Adler, 10720 N. Eagle Eye Place , stated that he would prefer that the Town have a balanced budget http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, AZ Page 8 of 16 not a budget that is unbalanced and then balanced by Contingency Reserves which are designed for emergency uses. He stated that at some point the Town reduced its policy on Contingency Reserves from 25%to 20%. Mr. Adler stated that budgets are designed to exact disciplines on organizations and he did not like to see the Contingency Reserves being used for shortfall. Mayor Loomis closed the public hearing. MOTION: Council Member Johnson MOVED to APPROVE Resolution (R)03-57, adopting the Tentative Budget for Fiscal Year 2003/2004 and setting the Local Alternative Expenditure Limitation for Fiscal year 2003/2004 in the amount of$103,219,856. This amount includes approximately $240,000 in funding for the hiring of eight new police officers pursuant to the terms and conditions of the Community Oriented Police and Services (COPS) Universal Hiring Program Grant ordered by the U.S. Department of Justice Office of Community Oriented Police and Services. Vice Mayor Wolff SECONDED the motion. DISCUSSION: In response to a request from Council Member Johnson, Mr. Andrews explained that it is anticipated that at the beginning of fiscal year July 1, 2003 , the amount in the Cash Carry Forward will be approximately $7.2 million and subtracting out the approximate $1.5 million deficit, the estimated Contingency on June 30, 2004 would be $5.7 million dollars. He explained that under the Town's Budgetary Policy, reserves need to be 20%which would be approximately $3.5 —$3.6 million. Therefore, the Town would still be about $2.2 million above the 20% Policy requirement. Council Member Johnson stated that the Town has built up the Contingency Reserve over the years with prudent spending. The Town continues to look at prudent spending but also wants to maintain the customer service level over the next year. With anticipated revenues for the upcoming years, the Council feels that the Town is well within the guidelines of prudent fiscal management. MOTION CARRIED, 5 —0. 14. APPROVAL OF THE ORO VALLEY PUBLIC LIBRARY'S "PLANNING FOR RESULTS"LIBRARY STRATEGIC PLAN (CONTINUED FROM 6-4-03 ) Managing Library Mary Hartz-Musgrave reported that the Library's Planning Committee has met to review recommendations to the "Planning for Results" Strategic Plan as recommended by the Town Council. She stated that these items have been addressed and the Library's Planning Committee and Library Staff are recommending approval of the "Planning for Results" Strategic Plan. MOTION: Council Member Johnson MOVED to APPROVE the "Planning for Results"document as presented. Council Member Rochman SECONDED the motion. Motion carried, 5 —O. Mayor Loomis recessed the meeting at 8:22 p.m. The meeting resumed at 8:39 p.m. 10. OV12-02-06 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN TO CONSTRUCT 138 UNITS OF APARTMENTS AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE Planning and Zoning Administrator Bryant Nodine reviewed the Council Communication and history of the property located on the southeast corner of Lambert Lane and La Canada Drive . He explained that Development Plans for the OSCO Drug and Bank One facilities located on the site were approved by http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A7 Page 9 of 16 Council in 2001. Mr. Nodine reported that The Beztak Companies are now requesting approval of a Development Plan to construct 138 apartment units ranging from two to three stories and approximately 31,000 square feet of commercial buildings. Mr. Nodine then reviewed architectural features of the proposed project and discussed the applicant's and staff's response to issues that have been raised: • Open space - 39%being provided, El Conquistador Planned Area Development (PAD) requires 24%. • Long expanse of buildings-Redesign creates 2 and 3 story buildings and breaks up roof lines. • Site was lowered which creates less visual impact. • Separation between residential and commercial created by 10 feet buffers and vegetation increased by approximately 20% over current Zoning Code requirements. Backs of buildings create solid, opaque break between residential and commercial. Access focused to 3 key areas (security, protection of pedestrians, and access can be controlled.) • Apartments look down on back of commercial buildings. Loading areas will be screened with dense trees. • Protection for homes at south end of property was achieved by moving the 25-foot setback to a 50-foot setback, a 38-foot maximum height limit was reduced to 22 feet and 8 inches, additional mature vegetation was added, parking lot lighting will be properly screened and height of the grade of the buildings was reduced. • Comments were received from the Police Department regarding security and controlled access. Staff would recommend adding gated entries at two entries to residential areas. Mr. Nodine stated that staff recommends approval of the Development Plan as it meets the requirements of the El Conquistador PAD, the Zoning Code and the Design Guidelines. Further discussion followed regarding the six foot wall that would surround the apartments, comments from the Police Department relating to the Landscape and Development Plans, gating and vehicular access control to the site, traffic volume and pedestrian access. Michael Franks, Seaver-Franks Architects, representing the applicant, presented an overview of the Development Plan. He stated that the proposed revised Development Plan was a result of a one year process and the combined efforts of the land owner, design team, Town staff and community participants. Mr. Franks addressed the changes to the grading, augmentation of landscaping, screen walls, views, setbacks, reduced heights, stepping of apartment buildings, provision of 2 and 3 story buildings and security. He then stated that the applicant agrees to all the conditions as defined in Exhibit «A „ In response to questions from the Council: • Mr. Franks reported that the developer will be participating in the under grounding of the power lines along Lambert Lane . http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A 7 Page 10 of 16 • Mr. Tom Tracy, Manager of the Golf Villa Apartments, explained that their average rental rate is $930 per month and the average qualifying amount of income for the potential renter is $55,000. He stated that the rental rates anticipated for the Lambert Lane/La Canada project is in excess of$930. • Mr. Tracy explained that he has heard of Crime Free Multi-Housing. He stated that he participated in the initiation of it in the City of Tucson about ten years ago. He stated that he believed that the call for police services has been very low at the Golf Villas. He said that they had no objection to participating in the Crime Free Multi-Housing at the Golf Villas, it was just a matter of timing and meeting with the residents. He also explained that they would be glad to participate in the Crime Free Multi-Housing at the new project and Crime Prevention Through Environmental Design(CPTED) has been integrated in the new project. • Mr. Tracy explained that the occupancy rate for the Golf Villas last year was in excess of 92%. • Mr. Franks reviewed the pedestrian access points for the site. He also explained that the well site would have improved screening and landscaping to minimize impact. • Mr. Nodine stated that conditions from the old plan were considered but the new plan is different so all conditions would not still apply. Pertinent conditions that meet the Zoning Code were applied to the new Development Plan. • Mr. Franks stated that Buildings 9 & 10 are two-story only, Buildings 1, 2, 7 & 8 are a combination of two and three story buildings. Buildings 3, 4, 5, & 6 in the interior portion of the site are three-story. • Mr. Tracy explained that market conditions cycle but the economics of the project are long term. He also explained that the market for residents is varied and includes young, single professionals, "empty nest" seniors,people building homes that need temporary accommodations, students and visiting professionals. • Mr. Franks explained that the elevation difference between the site and the homes at the southern end is at about 4—5 feet. • Mr. Tracy stated that they have visited with Amphitheater School District regarding the impact to the schools. He said that it has been indicated that there was adequate capacity in the schools for the school age children that would be living at the new apartment complex. • Mr. Franks stated that without exception, every comment received was considered and implemented where it was possible. Many suggestions made no economic sense, contemplated a development that would fail or were not consistent with the type of project the developer wanted to build. • Mr. Franks stated that these apartments would be termed luxury apartments and that there are not elevators planned for the 3-story buildings. In response to questions from Council Member Johnson and Mayor Loomis, Town Attorney Mark Langlitz explained that the property owner is entitled to build apartments on the property. He stated that this right was granted twenty years ago by a former Council when the El Conquistador PAD was approved by Ordinance. He stated that the PAD designates certain permitted uses, i.e. residential units http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003 Town Minutes - Oro Valley, A 7 Page 11 of 16 including apartments, single family town homes, condominiums, commercial and retail type uses. He explained that the Development Plan as being proposed by The Beztek Companies is in legal compliance with the PAD. Mr. Langlitz further explained that when the Town Council adopts a zoning district, it is a legislative act where they define policies and procedures and the manner in which the policies and procedures are going to be accomplished. Once the PAD is accepted, the property owner has the right to develop the property consistent with the PAD. He explained that the current Council will address whether the Development Plan is in compliance with the previously adopted PAD. If it is determined that it is in compliance, then it is incumbent upon the Council to approve the Development Plan. Further discussion followed regarding the gating of the complex, traffic volume and stacking issues, parking, HOA support or non-support of Plan. Mayor Loomis recessed the meeting at 10:10 p.m. The meeting resumed at 10:20 p.m. Mayor Loomis opened the floor for public comment. The following citizens spoke against the Development Plan citing such concerns as the building of the apartments, apartments are not authorized in the El Conquistador PAD, ADA requirements, sacrificing safety and security, separation of residential and commercial uses, possible transient problems, access to and from site, views of apartments from surrounding homes, legality of development, Development Review Board recommended denial of plan, plan is bad and apartments do not reflect community's standards. Terry Parish, 1311 W. Tee Up Way Max Dickerson, 1030 W. Broken Stone Place Bill Adler, 10720 N. Eagle Eye Place Diana Jorden, 1983 W. Arizona Rose Drive Connie Culver, 10503 N. Fairway Vista Lane Jim Souter, 1312 W. Par Three Lane Doris Dragan, 10171 N. Inverrary Place Nancy Martin, 11780 N. Via de la Verbenita Fran LaSala, 12530 N. Wayfarer Way Mayor Loomis recessed the Regular Session. The Council went back into Executive Session at 10:50 p.m. MOTION: A MOTION was made by Council Member Rochman and SECONDED by Vice Mayor Wolff to go out of Executive Session at 11:10 p.m. Mayor Loomis called the Regular Session back to order at 11:15 p.m. MOTION: Mayor Loomis MOVED to CONTINUE consideration of OV12-02-06 until the first meeting in August (August 6th) and directed staff to get an additional legal opinion on the PAD and to http://www.ci.oro-valley.az.us/Townhall/Council%20Minutes.html 07/29/2003