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Home My WebLink AboutMinutes - Stormwater Utility Commission - 1/15/2026MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION JANUARY 15, 2026 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:02 PM CALL TO ORDER The meeting was called to order at 4:00 p.m. ROLL CALL Present: Robert Aguayo, Commissioner David Atler, Commissioner Gary Mattson, Commissioner John McCauley, Commissioner Absent: Tom Marek, Commissioner Staff Present: Paul Keesler, Public Works Director - Town Engineer Dennis Roberts, Stormwater Division Manager John Lynch, Stormwater Project Manager Mike Ortiz, Senior Engineering Associate Scott Bennett, GIS Analyst Attendees: Harry Greene, Council Liaison Commissioner Tom Marek was excused. Paul Keesler was excused at 4:15 p.m. CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) Council Liaison Harry Greene provided an update regarding the Town Council's vote at the January 14, 2026 Public Hearing to authorize and approve the Stormwater Utility Base Rate Increase over a three-year period. DIRECTORS REPORT (INFORMATIONAL ONLY) Stormwater Division Manager Dennis Roberts commented on the following: Purpose of the Director's Report Welcome and Commission's Role Acknowledgment of Outgoing Commissioners Introduction of the Stormwater Utility Team Department Update 1/15/26 Minutes, Stormwater Utility Commission Regular Session 1 Department Update At the January 14, 2026, Town Council Meeting, the Mayor and Council approved a three-year incremental increase to the Stormwater Utility base rate. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE MAY 15, 2025 MEETING MINUTES Motion by Commissioner Robert Aguayo, seconded by Commissioner John McCauley to approve the meeting minutes as written. Vote: 4 - 0 Carried 2.DISCUSSION OF MEETINGS AND EVENTS Mr. Roberts discussed recent meetings and events. 3.PRESENTATION AND DISCUSSION OF AN OVERVIEW OF THE STORMWATER UTILITY Mr. Roberts provided a presentation that included the following: - Stormwater Utility Overview: Purpose, Responsibilities & Challenges - Welcome & Purpose of Today's Presentation - What is the Stormwater Utility? - Why Stormwater Management Matters - Regulatory Framework - MS4 Permit: Six Minimum Control Measures - Stormwater Utility Fund (Town Code 15-24-13) - What We Do: Core Responsibilities Operations & Maintenance Regulatory Compliance - What We Do: Core Responsibilities Planning & Capital Projects Customer Service & Public Engagement - Challenges Facing the Utility - Examples of Typical Stormwater Utility - How the Utility Interacts with the Commission - Looking Ahead - Transition to Next Presentation Presentation and Discussion of the Oro Valley Stormwater Utility Fee Structure - Questions Discussion ensued among the Commissioners and Staff regarding the clarification of detention and retention basins. 4.PRESENTATION AND DISCUSSION OF THE ORO VALLEY STORMWATER UTILITY FEE STRUCTURE Mr. Roberts provided a presentation that included the following: 1/15/26 Minutes, Stormwater Utility Commission Regular Session 2 Mr. Roberts provided a presentation that included the following: - Purpose of Today's Discussion - Why a Fee Structure? - Fee History and Current Fee - Fee Calculation Example - Fee Calculation Example - Stormwater Active Accounts - Rate Review & NOI Process - Why Consider an Increase? - Current Status - Next Steps - Discussion Questions Discussion ensued among the Commissioners and Staff regarding The Commission asked for confirmation of the breakdown of the increased rate for residential and commercial properties from $4.50 monthly (25/26 fy) to $6.50 monthly (28/29 fy). Mr. Roberts confirmed that statement is correct. The Commission asked for clarification of whether the Stormwater Utility Budget is under the Public Works Budget. Mr. Roberts stated that the Stormwater Utility is an enterprise and is not included in the Public Works Budget. The revenue for the Stormwater Utility is generated from the Stormwater Utility Fee. The Commission would like to know what this year's Stormwater Utility Budget is compared to what it will be at the end of the 3 years of rate increase? Mr. Roberts responded that he would bring those financial figures to the next meeting. The Commission is interested in hearing about future projects. Mr. Roberts stated that he will introduce projects at the next Stormwater Utility Commission meeting. 5.DISCUSSION OF 2025/2026 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, SECOND QUARTER REPORT Mr. Roberts reported on the Second Quarter, from October 1 through December 31, 2025, of the Town's 2025/2026 MS4 Compliance Schedule. Purpose of the Report - To keep stakeholders informed about the status of our Stormwater Management Program. Regulatory Context - The Town operates under the Arizona Pollutant Discharge Elimination System (AZPDES) permit for small Municipal Separate Storm Sewer Systems (MS4). Minimum Control Measures - The Permit requires us to implement six Minimum Control Measures Public Education and Outreach Public Participation and Involvement Illicit Discharge Detection and Elimination (IDDE) Construction Site Runoff Control Post Construction Runoff Control Pollution Prevention and Good Housekeeping for Municipal Operations Second Quarter Status - The Stormwater Utility Team tracks 33 targeted responsibilities under these measures. - The attached summary table shows that the SWUC is up-to-date and has met their goals this quarter. The Commission asked for clarification as to the definition of CIP. Staff responded CIP stands for Capital Improvement Program. 1/15/26 Minutes, Stormwater Utility Commission Regular Session 3 6.DISCUSSION REGARDING THE STORMWATER UTILITY COMMISSION REGULAR SESSION MEETING SCHEDULE FOR CALENDAR YEAR 2026 Mr. Roberts reported on the Stormwater Utility 2026 scheduled meeting dates. Discussion ensued regarding the 2026 meeting dates. Questions brought up concerning the scheduled meeting dates: A question regarding the dates on the schedule with no agenda topics. Mr. Roberts clarified that the agendas for those months have not been determined at this time. A question regarding the Field Trip Update and Discussion that was noted on the schedule for the March meeting. Will the date of the field trip be discussed at the March 19th meeting or is the field trip scheduled for the date of the April 16th meeting? Mr. Roberts explained that the field trip can be discussed as part of the agenda at the March 19th meeting and that in order to have full attendance the date of the field trip would also be discussed. Mr. Roberts clarified that at this time, the April 16th date was scheduled as the date for the field trip. 7.NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION CHAIR EFFECTIVE IMMEDIATELY Discussion ensued among the Commissioners. Motion by Commissioner Robert Aguayo, seconded by Commissioner John McCauley to elect Gary Mattson as Stormwater Utility Commission Chair. Vote: 4 - 0 Carried 8.NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION VICE CHAIR EFFECTIVE IMMEDIATELY Motion by Commissioner David Atler, seconded by Commissioner John McCauley to elect Robert Aguayo as Stormwater Utility Commission Vice Chair. Vote: 4 - 0 Carried ADJOURNMENT Motion by Commissioner John McCauley, seconded by Commissioner David Atler to adjourn the meeting. Vote: 4 - 0 Carried The meeting was adjourned at 5:04 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the 1/15/26 Minutes, Stormwater Utility Commission Regular Session 4 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 15th day of January 2026. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Yarina Hynd Senior Office Specialist 1/15/26 Minutes, Stormwater Utility Commission Regular Session 5