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Home My WebLink AboutMinutes - Planning and Zoning Commission - 12/2/2025MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION December 2, 2025 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Vice Chair Outlaw Ryan called the meeting to order at 6:00 p.m. ROLL CALL Present: Robert Kellar, Commissioner Joe Nichols, Commissioner William Thomas, Commissioner Sandra Wilson, Commissioner Philip Zielinski, Commissioner Kimberly Outlaw Ryan, Vice Chair Absent: Anna Clark, Chair Staff Present: Michael Spaeth, Principal Planner Attendees: Melanie Barrett, Town Council Liaison PLEDGE OF ALLEGIANCE Vice Chair Outlaw Ryan led the Commission and audience in the Pledge of Allegiance. CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett thanked the Commission for their service and hopes to see them at the upcoming volunteer appreciation reception. She provided updates on recent and upcoming Planning items on Town Council agendas. Ms. Barrett also provided an update on the Town attorney process. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE OCTOBER 7, 2025 REGULAR SESSION MEETING MINUTES Motion by Commissioner Philip Zielinski, seconded by Commissioner Robert Kellar to approve the meeting minutes as presented. Vote: 6 - 0 Carried December 2, 2025 Minutes, Planning and Zoning Commission 1 Vote: 6 - 0 Carried 2.REVIEW AND APPROVAL OF THE 2026 PLANNING AND ZONING COMMISSION MEETING DATES Motion by Commissioner William Thomas, seconded by Commissioner Philip Zielinski to approve the 2026 meeting schedule as presented. Vote: 6 - 0 Carried 3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A MASTER SIGN PROGRAM FOR THE RANCHO VISTOSO CENTER LOCATED AT 13005 N. ORACLE ROAD, TO INCREASE THE MONUMENT SIGN HEIGHT ALLOWANCE Senior Planning Technician Patty Hayes provided a presentation that included the following: - Purpose - Location - Master Sign Program - Monument sign height - Signs 1 & 2 - Sign 1 on Oracle Road - Sign 2 on Rancho Vistoso Blvd - General Plan - Summary Applicant Milton Solomon (who joined the meeting via Zoom), spoke about the history behind the two monument signs that were approved over five years ago and why the signs were later built taller. The signs are approximately 18 inches and 12 inches taller than approved, as they were placed on the existing sign bases. Vice Chair Outlaw Ryan opened the public hearing. There were no speaker requests. Vice Chair Outlaw Ryan closed the public hearing. Discussion ensued among the commission, staff and applicant. Motion by Commissioner Joe Nichols, seconded by Commissioner William Thomas to recommend approval of the proposed master sign program, for the Rancho Vistoso Center's monument sign height increase, based on finding it meets the standards of a master sign program of the Oro Valley Zoning Code. Motion by Commissioner Sandra Wilson, to make a friendly amendment that a condition be added to soften the base of the sign along Oracle Road with landscaping, working within the center's approved landscape plan and with Town staff. The Motioner and Seconder accepted the friendly amendment. Vote: 6 - 0 Carried 4.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING ZONING CODE AMENDMENTS TO MECHANICAL EQUIPMENT SCREENING STANDARDS (OVZC 23.6.A.6) AND THE ALLOWED HEIGHTS OF YARD WALLS (OVZC 23.6.A.3, CHAPTER 31) ON RESIDENTIAL PROPERTIES December 2, 2025 Minutes, Planning and Zoning Commission 2 Senior Planning Technician Patty Hayes provided a presentation that included the following: - Purpose - Item A: Mechanical equipment screening - 1: mechanical equipment screening wall height - 2: Additional wall for screening - 3: Rooftop mechanical equipment screening - Item B: yard wall height - International Residential Building Code - Item B: wall height location sample - 1: yard wall height - 2: yard wall height measurements - Summary Vice Chair Outlaw Ryan opened the public hearing. There were no speaker requests. Vice Chair Outlaw Ryan closed the public hearing. Discussion ensued among the commission and staff. Motion by Commissioner William Thomas, seconded by Commissioner Sandra Wilson to recommend approval of a zoning code amendment for the following items on residential: Item A: update screening standards for ground and roof-mounted mechanical equipment units, Item B: update the yard wall height allowances on side and rear property lines, with the recommendation that the Town Council consider input from the Golder Ranch Fire Department. Vote: 6 - 0 Carried 5.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION FOR PROPOSED TOWN CODE AND ZONING CODE AMENDMENTS REGARDING THE FOLLOWING: COMPLIANCE WITH STATE LAW FOR ADMINISTRATIVE PLAN & PLAT REVIEW AND APPROVAL1. GENERAL CODE CLEAN-UP INCLUDING SCRIVENER'S ERRORS2. REQUIRING A CONDITIONAL USE PERMIT FOR BUILDING HEIGHT INCREASES IN THE PRIVATE SCHOOLS AND PARKS AND OPEN SPACE ZONING DISTRICTS 3. Principal Planner Michael Spaeth provided a presentation that included the following: - Purpose - 1. Compliance with state law - 2. General code "clean-up" and 3. CUP for height increases - Summary Vice Chair Outlaw Ryan opened the public hearing. There were no speaker requests. Vice Chair Outlaw Ryan closed the public hearing. Discussion ensued among the commission and staff. Motion by Commissioner Joe Nichols, seconded by Commissioner Robert Kellar to recommend approval of the proposed amendments included in Attachment 1 based on a finding they comply with state law and all applicable Your Voice, Our Future General Plan policies. December 2, 2025 Minutes, Planning and Zoning Commission 3 Vote: 6 - 0 Carried 6.PRESENTATION OF THE 2025 YOUR VOICE, OUR FUTURE GENERAL PLAN ANNUAL PROGRESS REPORT Principal Planner Milini Simms provided a presentation that included the following: - Your Voice, Our Future (YVOF) - Importance of the annual progress report - Progress over the years - 2025 progress report - Actions completed or maintained in 2025 - Actions prioritized for completion - Actions transferred to OV's Path Forward - Summary Discussion ensued among the commission and staff. 7.DISCUSSION REGARDING THE DEVELOPMENT OF A PRE-APPROVED HOUSING PLANS PROGRAM TO COMPLY WITH RECENT STATE LAW REQUIREMENTS Planner Michael Garcia provided a presentation that included the following: - New state law (ARS 9-461.20) - Single-family units and accessory dwelling units - Duplex units and triplex units - Pre-approved housing design plans program - Model plan library example - City of Tucson - Summary Discussion ensued among the commission and staff. PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth thanked outgoing Commissioner Kellar for his service and noted interviews for his position will take place on December 10. He reminded the Commission about the upcoming volunteer appreciation dinner, and advised on two upcoming Resident Working Group meetings for the next general plan. Mr. Spaeth stated the next commission meeting will be on the second Tuesday of next month on January 13, 2026. ADJOURNMENT Motion by Commissioner William Thomas, seconded by Commissioner Robert Kellar to adjourn the meeting. Vice Chair Outlaw Ryan adjourned the meeting at 7:29 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the December 2, 2025 Minutes, Planning and Zoning Commission 4 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 2nd day of December 2025. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist December 2, 2025 Minutes, Planning and Zoning Commission 5