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Home My WebLink AboutPackets - Parks and Recreation Advisory Board (89) AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION SEPTEMBER 21, 2021 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE APRIL 20, 2021 REGULAR SESSION MEETING MINUTES 2.PRESENTATION AND DISCUSSION ON THE $25M PARKS AND RECREATION BOND PROJECTS 3.PRESENTATION AND DISCUSSION OF THE FISCAL YEAR 2021/2022 PARKS AND RECREATION CIP PROJECTS DEPARTMENT REPORT FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 09/14/2021 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Board meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Board meeting at 229-4700. In accordance with the Pima County Health Department’s most recent health advisory, the Town respectfully asks all in-person meeting attendees, regardless of vaccination status, to please wear a mask while indoors. COVID-19 remains a fluid situation, and the Town will adjust its safety guidelines in accordance with any future health advisories from the Health Department. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Board during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Board on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Board. Please organize your speech, you will only be allowed to address the Board once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Board on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Parks and Recreation Advisory Board 1. Meeting Date:09/21/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: REVIEW AND APPROVAL OF THE APRIL 20, 2021 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the April 20, 2021 Regular Session Meeting Minutes of the Parks and Recreation Advisory Board. Attachments 2021 04 20 PRAB DRAFT MINUTES D R A F T MINUTES TOWN OF ORO VALLEY PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION APRIL 20, 2021 VIA ZOOM REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chair Clark called the meeting to order at 6:00 p.m. ROLL CALL Present: Joseph Coyle, Vice Chair Antonia Landau, Member Ronald Odell, Member Philip Saletta, Member Gary Temple, Chair Matthew Wood, Member Anna Clark, Chair Staff Present:Joseph Andrews, Deputy Town Attorney Kristy Diaz-Trahan, Parks and Recreation Director Brandon Laue, Aquatics Manager MaryAnne Tolmie, Senior Office Specialist Attendees: Joyce Jones-Ivey, Council Member Liaison Mike Svetz, PROS Consulting CALL TO AUDIENCE Chair Clark opened Call to Audience. Oro Valley resident Don McGann spoke regarding the Oro Valley Sports Alliance. Chair Clark closed the Call to Audience. COUNCIL LIAISON COMMENTS Council Member Jones-Ivey reported that Judge George Dunscomb, Magistrate is retiring after nearly 22 years of service. She encouraged everyone to welcome Judge James Hazel. Chief Kara Riley was recognized as one of the Best of the Northwest. Sgt. Andy Lopez received accommodation. April is road preservation, expect minor delays in traffic flow. She encouraged everyone to attend the council meeting, wherein the annexation of Westward Look, the 1/2 cent sales tax among other things will be discussed. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE JANUARY 19, 2021 REGULAR SESSION, FEBRUARY 9, AND MARCH 23, 2021 STUDY SESSION MEETING MINUTES Motion by Chair Anna Clark, seconded by Member Philip Saletta to approve the January 19, 2021 Regular Session Meeting Minutes, the February 9, 2021 Study Session Meeting Minutes and the March 23, 2021 Study Session Meeting Minutes. Vote: 7 - 0 Carried 2.DISCUSSION AND POSSIBLE ACTION TO RECOMMEND APPROVAL OF THE PARKS AND RECREATION MASTER PLAN TO THE ORO VALLEY TOWN COUNCIL Chair Clark introduced Ms. Diaz-Trahan who made some remarks and introduced Mike Svetz who presented the attached summary. Discussion amongst board members ensued. Chair Clark and Ms. Diaz-Trahan encouraged Board Members to attend tomorrow's council meeting as this subject will be discussed. Chair Clark opened the meeting to public comment on the Master Plan. The following people spoke: Oro Valley resident Stephanie Mustain Oro Valley resident Don McGann Oro Valley resident Fred Narcaroti Chair Clark closed the public comment period. Motion by Chair Anna Clark, seconded by Member Matthew Wood to recommend that the Town Council approve the Town of Oro Valley Parks and Recreation Master Plan finding that the outlined improvements, maintenance and replacement of Park facilities, with priority being placed on Naranja Park and the Amphitheater Schools Partnership, within the Plan will best serve Oro Valley Residents for the foreseeable future. Vote: 7 - 0 Carried FUTURE AGENDA ITEMS Vice Chair Coyle requested a future discussion on what the Council concludes at tomorrow's meeting as it affects Parks and Recreation. ADJOURNMENT Ms. Diaz-Trahan again thanked the Board, both past and present, with their guidance regarding the Master Plan. Motion by Member Philip Saletta, seconded by Vice Chair Joseph Coyle to adjourn at 7:09 p.m. Vote: 7 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 20th day of April, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ MaryAnne Tolmie Senior Office Specialist Parks and Recreation Advisory Board 2. Meeting Date:09/21/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: PRESENTATION AND DISCUSSION ON THE $25M PARKS AND RECREATION BOND PROJECTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Oro Valley Town Council Fiscal Year 19/20 and 20/21 Strategic Leadership Plan included among other things, “a comprehensive, community-wide needs assessment and Master Plan for parks and recreation amenities and programs.” This work was conducted from December 2019 through May 2020. As a result, the Town Council identified a variety of projects to address recreational desires of Oro Valley residents of all ages and approved a $25,000,000 Park Bond. It is important to note that the Park Bond project is the first step in implementing all priorities that were identified in the Master Plan. BACKGROUND OR DETAILED INFORMATION: The Oro Valley Town Council Fiscal Year 19/20 and 20/21 Strategic Leadership Plan included among other things, “a comprehensive, community-wide needs assessment and Master Plan for parks and recreation amenities and programs.” This work was conducted from December 2019 through May 2020. Through an Ordinance change and amenity prioritization as outlined below, the Town Council identified a variety of projects to address recreational desires of Oro Valley residents of all ages by approving a $25,000,000 Park Bond. It is important to note that the Park Bond project is the first step in implementing all priorities that were identified in the Master Plan. The May 5, 2021 Regular Town Council meeting included the following: Ordinance No. (O)21-05 Discussion and Possible Action to Broaden the use of the Revenue Resulting from the 0.5% increase to the transaction privilege tax enacted by Ordinance No. (O)14-17 on December 17, 2014. This item was approved. SUBJECT TO APPROVAL OF AGENDA ITEM #1, DISCUSSION AND POSSIBLE ACTION REGARDING THE FUTURE USE OF THE BROADENED 0.5% SALES TAX COLLECTIONS, INCLUDING THE POTENTIAL BOND FINANCING FOR CONSTRUCTION OF PARKS AND RECREATION, GOLF, AND COMMUNITY CENTER CAPITAL PROJECTS, AND/OR OTHER USES AS DETERMINED BY COUNCIL. Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to direct staff to include bond financing for capital projects utilizing the 0.5% sales tax that exceeds the amount needed to operate the Cañada, Conquistador and Pusch Ridge golf courses, Community Center and tennis courts, per prior Town Council direction in the upcoming budget, according to the following criteria: At least 50% be allocated towards Naranja Park. The remainder shall be allocated towards exterior community center/golf course improvements, Steam Pump Ranch improvements and allocations toward Amphitheater School District partnership, multi-use paths and/or other high priority needs. The July 7, 2021 Regular Council meeting included the following: Discussion and possible action setting priorities for specific projects to be included within the parks and recreation bond Motion by Vice-Mayor Barrett, seconded by Councilmember Josh Nicolson to direct staff to include the following projects and amenities with the Parks and Recreation Bond. Naranja Park Two (2) Multi-use fields Splash pad Pickleball courts Basketball courts Pump track Skate park Paved paths Ramadas Restrooms Associated infrastructure Community Center Conquistador golf course irrigation replacement Cañada golf course irrigation replacement Tennis court replacement Parking lot reconfiguration and resurfacing Multiuse Paths La Cañada Dr. between Lambert and Naranja Naranja Dr. between La Cañada and Naranja Park entry CDO wash to James D. Kriegh Park Tentative Implementation Timeline The Park Bond Projects are anticipated to be completed over the next three years. The order in which project construction is anticipated to begin and end is as follows: Tennis Courts Start April 2022 End October 2022 Conquistador golf course irrigation replacement Start May 2022 End October 2022 Naranja Park (this will be fully designed, cost estimated and bid; project implementation will be phased to align with funding with some elements opening sooner than others) Start July 2022 End Fall 2024 Cañada golf course irrigation replacement Start May 2023 End October 2023 Community Center parking lot Start TBD End TBD Multiuse path projects will be scheduled as partner funding/projects are arranged FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Parks and Recreation Advisory Board 3. Meeting Date:09/21/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: PRESENTATION AND DISCUSSION OF THE FISCAL YEAR 2021/2022 PARKS AND RECREATION CIP PROJECTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Town of Oro Valley has a Capital Improvement Program (CIP) included in each fiscal year budget. The CIP projects included in the FY21/22 budget were identified through the Master Planning process that took place December 2019 through May 2021. BACKGROUND OR DETAILED INFORMATION: The Town of Oro Valley has a Capital Improvement Program (CIP) included in each fiscal year budget. The CIP projects included in the FY21/22 budget were identified through the Master Planning process that took place December 2019 through May 2021. The Master Plan identified a variety of Lifecycle replacement projects, as well as new park improvement projects. These projects touch both categories and are funded through the General Fund and not included in the Park Bond projects. Lifecycle replacement projects include Rehabilitation of the Garage at Steam Pump Ranch (SPR)– this was a carryover project from FY20/21 and construction will begin in September 2021 with an anticipated seven (7) month duration. This project will allow for the Recreation and Culture division team to relocate to SPR as well as provide for more indoor programmable space. Rehabilitation of the BBQ and Bunk Houses at SPR – this will add restrooms and indoor/outdoor programmable space at SPR. It is anticipated to be completed June 30, 2022. Playground upgrade at James D. Kriegh Park – this project will include new playground surfacing, equipment and lighting, a new ramada, improvements to the existing ramada, and improved access from the east parking lot. Community feedback will take place in October and it is anticipated to be completed spring 2022. Upgraded sanitization unit at the Aquatic Center – this project includes a new AquaGen (oxygen injection) system, Ozone sanitization, and highly efficient CO2 injection systems. The result will be improved water quality and lower chemical usage. It is anticipated to be completed by December 31, 2021. Park improvement project Hardscape walkway at Naranja Park – this project will include a hardscape walkway between the two sport fields, added shade, seating, and water fountains. This project is scheduled to start in spring 2022 and completed by June 30, 2022 FISCAL IMPACT: N/A SUGGESTED MOTION: N/A