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HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (210)AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION MARCH 19, 2026 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today's agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) DIRECTORS REPORT (INFORMATIONAL ONLY) REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE FEBRUARY 19, 2026 MEETING MINUTES 2. DISCUSSION OF MEETINGS AND EVENTS 3. PRESENTATION AND DISCUSSION OF STORMWATER UTILITY PROJECTS COMPLETED TO DATE 4. PRESENTATION AND DISCUSSION OF STORMWATER UTILITY CURRENT AND UPCOMING PROJECTS 5. DISCUSSION OF THE UPCOMING COMMISSION FIELD TRIP — THURSDAY, APRIL 16, 2026 ADJOURNMENT POSTED: 3/13/26 at 5:00 pm by ms When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience," please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience", you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only. " Stormwater Utility Commission Meeting Date: 03/19/2026 Requested by: Dennis Roberts, Public Works Submitted Bv: Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE FEBRUARY 19, 2026 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the February 19, 2026 meeting minutes. Attachments 02-19-26 Draft Minutes 1. D R#_ r MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION FEBRUARY 19, 2026 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair Mattson called the meeting to order at 4:06 p.m. ROLL CALL Present: Robert Aguayo, Vice Chair David Atler, Commissioner Tom Marek, Commissioner John McCauley, Commissioner Gary Mattson, Chair Staff Present: Dennis Roberts, Stormwater Division Manager CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) There was no council liaison present. DIRECTORS REPORT (INFORMATIONAL ONLY) Stormwater Division Manager Dennis Roberts commented on the following: - Upcoming Commission Field Trip - Thursday, April 16, 2026 confirmed as the date of the field trip - Employee Recognition - Community Ourtreach - Wilson K-8 STREAM Night - Meeting Highlight — January Rainfall Trends - Project Updates - To become a regular agenda Item on future agendas • Via Mandarina Erosion Mitigation Project • Vistoso Pond - Environmental Report REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE OCTOBER 14, 2025 AND JANUARY 15, 2026 MEETING MINUTES 2/19/26 Minutes, Stormwater Utility Commission Regular Session 1 Motion by Vice Chair Robert Aguayo, seconded by Commissioner John McCauley to approve the October 14, 2025 meeting minutes. Vote: 5 - 0 Carried Motion by Commissioner John McCauley, seconded by Commissioner David Atler to approve the January 15, 2026 meeting minutes. Vote: 5 - 0 Carried 2. DISCUSSION OF MEETINGS AND EVENTS Mr. Roberts discussed recent meetings and events. DISCUSSION AND PRESENTATION ON THE ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY (ADEQ) 2025 CONSTRUCTION GENERAL PERMIT (CGP) AND ITS IMPLICATIONS FOR THE TOWN OF ORO VALLEY'S STORMWATER UTILITY PROGRAM, DEVELOPMENT COMMUNITY, AND INTERNAL MUNICIPAL PROCESSES Mr. Roberts provided a presentation that included the following: - Why does the 2025 CGP Matter? - Who is Affected? - What Changed in the 2025 CGP? - Permit Submittal & Coverage - SWPPP Requirements - Erosion & Sediment Control: Steep Slopes - Erosion & Sediment Control: Stockpiles - Stabilization Requirements - Pollution Prevention (P2) Requirements - Dewatering Requirements - Inspection Protocols - SWPPP Review Updates - Local Relevance - Next Steps & Department Responsibilities - Future Training Opportunities - Questions & Discussion - Contact Information Discussion ensued among the commission and staff. 4. DISCUSSION AND PRESENTATION ON A STATUS REPORT ON PRIORITIZATION OF STORMWATER PROJECTS WITHIN PUBLIC WORKS Mr. Roberts provided a presentation that included the following: - Purpose of Update - Why Prioritization Matters - Prioritization Criteria - Disclaimer: Draft Materials - GIS Map Overview - Enhancements in Progress - Decision Matrix Developments 2/19/26 Minutes, Stormwater Utility Commission Regular Session 2 - Next Steps - Summary - Questions Discussion ensued among the commission and staff. ADJOURNMENT Motion by Vice Chair Robert Aguayo, seconded by Commissioner John McCauley to adjourn the meeting. Vote: 5 - 0 Carried Chair Mattson adjourned the meeting at 5:09 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 19th day of February, 2026. 1 further certify that the meeting was duly called and held and that a quorum was present. Yarina Hynd Senior Office Specialist 2/19/26 Minutes, Stormwater Utility Commission Regular Session 3 Stormwater Utility Commission Meeting Date: 03/19/2026 Submitted By: Dennis Roberts, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: This item is presented for information and discussion only. No action is requested. EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events: • February 19, 2026 — Oro Valley Stormwater Utility Commission Meeting • March 18, 2026 — Regional Flood Control Advisory Committee Meeting • March 19, 2026 — Oro Valley Stormwater Utility Commission Meeting • April 15, 2026 — Regional Flood Control Advisory Committee Meeting • TBD — PAG Environmental Planning Advisory Committee (EPAC) Meeting 1PLLEY AA��qq,, 0¢��9 � 'Skim; a r 4 t au' o�c)7 2. BACKGROUND OR DETAILED INFORMATION: Since the Commission's last regular meeting, staff have remained engaged with regional partners on matters related to stormwater and watershed management. The Regional Flood Control Advisory Committee continues to review and discuss ongoing floodplain management activities and district project updates. The next meeting is scheduled for April 15. Staff will attend and will provide a summary of discussions, decisions, and any relevant project updates at the following Commission meeting. The Pima Association of Governments (PAG) Environmental Planning Advisory Committee plays an important role in guiding regional environmental planning initiatives, including efforts that intersect with the Town's stormwater program. PAG has not yet announced the date for the next committee meeting. Staff will monitor for updates and attend once scheduled. These ongoing engagements support coordination across jurisdictions and ensure that the Town's stormwater program remains aligned with regional priorities and emerging issues. FISCAL IMPACT: There is no fiscal impact associated with this informational item. Staff participation in these meetings is part of the Stormwater Utility Division's routine operations. SUGGESTED MOTION: No motion required. This item is for information and discussion only. 1PLLEY AA��qq,, 0¢��9 'Ski( t • r a r 4 t au' o�c)7 Stormwater Utility Commission 3. Meeting Date: 03/19/2026 Submitted By: Dennis Roberts, Public Works SUBJECT: PRESENTATION AND DISCUSSION OF STORMWATER UTILITY PROJECTS COMPLETED TO DATE RECOMMENDATION: This item is for information and discussion only. No action is requested from the Commission. EXECUTIVE SUMMARY: The Stormwater Utility Division has completed several projects over the years that support the division's goals of improving drainage performance, enhancing public safety, and maintaining the Town's stormwater infrastructure. Staff will provide the Commission with a presentation outlining past completed project, including objectives, locations, work performed, and benefits delivered. These completed projects contribute to system reliability and help address ongoing maintenance and flood mitigation needs across the Town. BACKGROUND OR DETAILED INFORMATION: The Division continues to make progress on planned stormwater maintenance, system improvements, and small capital projects. Today's presentation will review projects completed to date, including but not limited to: • Routine and emergent channel maintenance activities • Culvert and inlet cleaning and repairs • Vegetation management and debris removal in high -priority drainage areas • Storm system rehabilitation and small-scale infrastructure improvements • Completed field responses addressing citizen service requests related to localized drainage concerns The presentation will also describe the impacts of these completed activities, such as improved stormwater conveyance, reduced localized flooding risk, enhanced system accessibility for future maintenance, and minimized channel obstructions. Staff will be available to answer questions regarding project scope, timelines, and prioritization criteria. FISCAL IMPACT: All completed projects were funded through the Stormwater Utility operating budget. No additional fiscal impacts are associated with this informational item. SUGGESTED MOTION: No motion required. This item is presented for information and discussion only. 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E J '•••4 ' 40-60 INCw 74O ► v v lq ,v' ^�• ` Is �• ,4. ti .fit �, }4 _ O O m cn .,� + x • �► : ,;,� ,'C" , ,�;, � : .. t ,��,, � �,�,# err [ : � ,. ,. � , 3 It 46, Jol `• ��r��'�..1 • Y..' 'Y�? i y:} h. _fie r'4. jF I'l• �`�'� S p ,� S '.R tom• : E4 Y4 S, L�.Jv WAS ik • sue,.. ... - • � }, k \ t � r , '�� 1t, �j r,•�• .•�' C � 7lp � r I q 1 40 rtryyr,�,�: `---3 7i E 0 E 4-a E 0 1PLLEY AA��qq,, 0¢��9 'Ski( t • r a r 4 t au' o�c)7 Stormwater Utility Commission 4. Meeting Date: 03/19/2026 Requested by: Dennis Roberts, Public Works Submitted By. Dennis Roberts, Public Works SUBJECT: PRESENTATION AND DISCUSSION OF STORMWATER UTILITY CURRENT AND UPCOMING PROJECTS RECOMMENDATION: This item is for information and discussion only. No action is requested from the Commission. EXECUTIVE SUMMARY: The Stormwater Utility Division continues to advance a series of current and upcoming projects designed to improve stormwater system performance, enhance public safety, address emerging maintenance needs, and support long term watershed health. Staff will provide the Commission with an overview of these active and planned efforts, including project objectives, anticipated schedules, and expected benefits. These projects represent ongoing investment in maintaining and strengthening the Town's stormwater infrastructure. BACKGROUND OR DETAILED INFORMATION: The Division is actively progressing several stormwater projects that involve maintenance activities, system rehabilitation, capital improvements, and strategic planning. Today's presentation will outline both current in -progress work and near -term upcoming projects planned for implementation in the months ahead. These include, but are not limited to: • Ongoing channel and wash maintenance at priority locations • Culvert and storm drain structure rehabilitation projects • Replacement or repair of aging stormwater infrastructure identified through field assessments • Continued vegetation and sediment management to maintain conveyance capacity • Planned small capital improvement projects targeting localized flooding issues • Engineering review and design work for upcoming system upgrades • Townwide service request responses and follow-up drainage investigations • Programmatic initiatives supporting long-term stormwater planning and regulatory compliance Staff will describe each project's purpose, scope, and expected timeline, along with a summary of how these efforts support system reliability, reduce flood risk, and improve overall drainage performance. The presentation will also highlight how projects are prioritized, including the use of condition assessments, risk -based evaluations, public input, and coordination with partner agencies. Staff will be available to answer questions related to project planning, sequencing, and anticipated implementation schedules. FISCAL IMPACT: All current and upcoming projects are funded through the Stormwater Utility operating and capital budgets. No additional fiscal impacts are associated with this informational item. SUGGESTED MOTION: No motion required. This item is presented for information and discussion only. 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Meeting Date: 03/19/2026 Requested by: Dennis Roberts, Public Works Submitted Bv: Dennis Roberts, Public Works SUBJECT: DISCUSSION OF THE UPCOMING COMMISSION FIELD TRIP — THURSDAY, APRIL 16, 2026 RECOMMENDATION: This item is for information and discussion only. No action is requested from the Commission. EXECUTIVE SUMMARY: The Stormwater Utility Division is preparing for the upcoming Commission field trip scheduled for Thursday, April 16, 2026. The purpose of this report is to present a set of proposed field locations for Commission consideration and to invite discussion on the sites of greatest interest. Staff will also seek input on any additional locations previously mentioned or discussed that Commissioners may wish to visit. BACKGROUND OR DETAILED INFORMATION: The annual field trip offers Commissioners an opportunity to view active and completed stormwater infrastructure sites, observe system conditions firsthand, and gain a deeper understanding of the operational and maintenance needs throughout the Town. Staff have identified a draft list of proposed field trip locations representing a range of channels, washes, storm drain facilities, and project areas of interest. The proposed stops include: • Nanini Wash at N Paseo Del Norte • Access Ramp at the Catalina Ridge Channel • Sierra Wash at Naranja • Sierra Wash at Via Mandarina • Sierra Wash at Glover • Storm Drain 89 at E Rancho Vistoso Blvd • Gravel Pit at Pomegranate Dr. • Carmack Wash at N Shadow Mountain Drive near W Spring Valley Dr. During today's discussion, staff will present these locations, including brief descriptions of the issues, improvements, or system conditions that make each site relevant for the field tour. Commissioners are encouraged to provide feedback on: • Whether the proposed sites are of interest • Whether any substitutions or additions should be considered • Whether any sites referenced during prior project presentations or meetings should be added to the itinerary Staff will use Commission feedback to finalize the field trip route and prepare logistics for the April 16 field trip. FISCAL IMPACT: No fiscal impacts are associated with this informational item. Field trip preparation and transportation coordination are part of the Stormwater Utility Division's routine responsibilities. SUGGESTED MOTION: No motion required. This item is presented for information and discussion only.