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HomeMy WebLinkAboutPackets - Parks and Recreation Advisory Board (119)AGENDA ORO VALLEY PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION September 15, 2026 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   DEPARTMENT REPORT ON CURRENT EVENTS   COUNCIL LIAISON REPORT ON CURRENT EVENTS   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Board on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Board may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   CONSENT AGENDA   REVIEW AND APPROVAL OF MAY 19, 2026 MEETING MINUTES   REGULAR SESSION AGENDA   1.DISCUSSION OF COMMUNITY CENTER FINANCIAL RESULTS THROUGH JUNE 2026   2.OV TRAILS CONNECT MASTER PLAN WEBSITE AND INTERACTIVE MAPS PRESENTATION   3.PRESENTATION ABOUT PROPOSITION 431:OV'S PATH FORWARD, THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN   4.DISCUSSION AND POSSIBLE ACTION REGARDING APPLYING FOR THE LAND WATER CONSERVATION FUND GRANT UPDATE   ADJOURNMENT   POSTED: 9/10/2026 at 5 p.m. by ck POSTED: 9/10/2026 at 5 p.m. by ck When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Board meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Board meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Board during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Board on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Board. Please organize your speech, you will only be allowed to address the Board once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Board on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Parks and Recreation Advisory Board Meeting Date:09/15/2026   Submitted By:Casey Wilson, Parks and Recreation SUBJECT: REVIEW AND APPROVAL OF MAY 19, 2026 MEETING MINUTES  RECOMMENDATION: N/A  EXECUTIVE SUMMARY: N/A  BACKGROUND OR DETAILED INFORMATION: N/A  FISCAL IMPACT: N/A  SUGGESTED MOTION: N/A  Attachments Minutes 5-19-2026  MINUTES PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION May 19, 2026 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Chair Wood called the meeting to order at 6:00 p.m.   ROLL CALL Present: Emily Veres, Vice Chair Sonia Frazier, Member Philip Saletta, Member Maureen Sevigny, Member Michael Weisberger, Member Megan Worzella, Member Matthew Wood, Chair Staff Present: Rosayln Epting, Parks and Recreation Director Dave Gephart, Chief Financial Officer Casey Wilson, Recording Secretary Attendees: Joyce Jones-Ivey, Council Liaison DEPARTMENT REPORT ON CURRENT EVENTS    The Community Center's outdoor restrooms are complete Artificial turf at the Community Center has been installed The Community Center Parking lot ribbon cutting will take place in June El Conquistador Golf has a new pump station and shade. Pusch Ridge golf is now closed. Disc Golf will start on May 30th. A new awning will be installed to protect new equipment. Currently working with Autobon group on some projects A budget study session was held. It went smoothly Naranja park shade update. Bids were opened May 12, 2026, for the shade structure Work on Naranja east side hill slope Trails Master Plan was approved by council Battle of the bands Summer camps are starting soon Celebrate Oro Valley concert series Dive in movie at the Aquatics Center Sunday family fun day at the Aquatics Center Department donations, we can accept, for example trees, benches, scholarship fund donations. If you would like to donate, there is a form to fill out online or call the office.   5/19/2026 Parks and Recreation Advisory Board 1 COUNCIL LIAISON REPORT ON CURRENT EVENTS    Circle pit event, Roz, stated that Addias partnered with Satisfy. There was positive economic impact Council was invited to a presentation at the Tucson airport. They were given a private tour Desert Drifters coffee shop is now open Members were invited to the council meeting. They will have a study session to discuss marketplace construction Joyce thanks the board for the support after the loss of a family member   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Board on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Board may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.    Chair Wood opened the call to the audience. No speakers were present. Chair Wood closed call to the audience.   CONSENT AGENDA   REVIEW AND APPROVAL OF THE FEBRUARY 17, 2026 MEETING MINUTES   Motion by Chair Matthew Wood, to approve the February 17th, 2026 Special Session meeting minutes Vote: 7 - 0 Carried   REGULAR SESSION AGENDA   1.DICUSSION OF COMMUNITY CENTER FINANCIAL RESULTS THROUGH MARCH 2026    Dave Gephart presented members asked questions   2.DISCUSSION REGARDING VISTOSO TRAILS NATURE PRESERVE SITE IMPROVEMENTS    Roz stated that this report has been presented to council. Roz presented a picture with bid items for the pond. She explained how the funds from the Zimmerman house donations will be used at Vistoso Trails Nature Preserve. The Memorial Garden will be paid for the donations from the Zimmerman house. She explained the base bid options. Roz stated that council gave their permission for both bid options to be completed using contingency money. Money for irrigation and money for the path around the pond that is being asked for was discussed. She stated where the money might come from. There is a contractor, it will be KE&G. Complete time was discussed. Members asked questions. Discussion ensued.   ADJOURNMENT   5/19/2026 Parks and Recreation Advisory Board 2 Motion by Chair Matthew Wood, seconded by Member Philip Saletta to adjourn at 7:28 p.m. Vote: 7 - 0 Carried     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 19th day of May 2026. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Casey Wilson Senior Office Specialist 5/19/2026 Parks and Recreation Advisory Board 3    Parks and Recreation Advisory Board 1. Meeting Date:09/15/2026   Submitted By:Casey Wilson, Parks and Recreation SUBJECT: DISCUSSION OF COMMUNITY CENTER FINANCIAL RESULTS THROUGH JUNE 2026   RECOMMENDATION: N/A  EXECUTIVE SUMMARY: N/A  BACKGROUND OR DETAILED INFORMATION: N/A  FISCAL IMPACT: N/A  SUGGESTED MOTION: N/A  Attachments Community Center fund financials     Parks and Recreation Advisory Board 2. Meeting Date:09/15/2026   Submitted By:Kyle Packer, Community and Economic Development SUBJECT: OV TRAILS CONNECT MASTER PLAN WEBSITE AND INTERACTIVE MAPS PRESENTATION  RECOMMENDATION: This item is informational only.  EXECUTIVE SUMMARY: See Background or Detailed Information section.  BACKGROUND OR DETAILED INFORMATION: Thank you to Town Council for your participation and work in the OV Trails Connect Master Plan! The fully-online plan is available at www.OVTrailsConnect.com and we'd like to invite residents and Town Council to visit www.OVTrailsConnect.com to learn more! The plan was initiated as a strategic plan item by Town Council, and created by residents as a 10-year plan for Oro Valley's path and trail system that reflects the community's vision, goals, and priorities. The plan website is composed of eight chapters, as well as a maps and resources page. By visiting www.OVTrailsConnect.com, residents and visitors can learn more about each chapter and trail/path system:  Why Plan The Basics Implementation and Funding Community Engagement Paved Multi-Use Paths The Loop Unpaved Trails Vistoso Trails Nature Preserve The Maps and Resources page features  Fully interactive online maps, which can be zoomed in and out and navigated like many other online map services, with the ability to view everything as a full network, or as individual trail and path systems and just their proposed or existing portions. 11" x 17" and 24" x 36" printable maps for all of these options Printable .pdf version of the complete plan Additional resources and materials, including the implementation plan and more. This presentation briefly reviews the website and interactive maps, and invites the community to visit www.OVTrailsConnect.com to learn more!  FISCAL IMPACT: N/A  SUGGESTED MOTION: This item is informational only.  Attachments Ov Path Forward Presentation  OV Trails Connect Master PlanWebsite and Interactive Maps Parks and Recreation Advisory Board September 15, 2026 Purpose Thank you Town Council! OVTrailsConnect.com is live! Interactive Maps Implementation Plan And much more Valley Vista Horizons OVTrailsConnect.com OVTrailsConnect.com Interactive Maps Interactive Maps Interactive Maps 8 Thank you, visit www.OVTrailsConnect.com! Stay connected by visiting www.OVTrailsConnect.com Questions or comments? Contact kpacker@orovalleyaz.gov    Parks and Recreation Advisory Board 3. Meeting Date:09/15/2026   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Milini Simms, Community and Economic Development SUBJECT: PRESENTATION ABOUT PROPOSITION 431:OV'S PATH FORWARD, THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN  RECOMMENDATION: This item is for information and discussion purposes only.   EXECUTIVE SUMMARY: The purpose of this item is to update the Parks and Recreation Advisory Board on the adoption process for OV's Path Forward. Proposition 431: OV's Path Forward will be on the ballot this November. This is Oro Valley's General Plan that was created by residents and must be approved by residents. If it earns residents' votes, it will set goals, policies, and actions to guide the town's future. The goals and actions cover a variety of topics that influence Oro Valley's quality of life, like safety, views, parks, roads, and more. This includes specific "parks, recreation, and trails" goals, policies, and actions:  Goal H: Parks and Recreation — Support Oro Valley's active lifestyle by providing high-quality parks and recreational opportunities for all ages.  Examples of actions the Town will be tasked with completing include: updating the Parks and Recreation Master Plan, continually assessing and soliciting educational classes, and ensuring regular maintenance of public parks and trails.   Goal I: Trails and Paths — Strengthen Oro Valley’s commitment of being an outdoor community with opportunities to bike, walk, hike, or ride. Associated actions include, but are not limited to: coordinating trail maintenance and connectivity regionally, implementing the Trails Master Plan, adding singe along multi-use paths and trails, and promoting Oro Valley as a bike-friendly community.  A Resident Created Plan The goals, policies and actions identified in the plan are based on the 10,700+ contributions residents provided over the past three years (see Attachment 1). Residents shared their values and ideas during events, online discussions, surveys, and meetings. The number of contributions set a historical precedence for the town and the region. It also shows how dedicated OV residents are to ensuring the Town upholds their values and expectations for the future. Help Spread the Word Residents participated in the BIG Community Survey, the BIG Community Review, and now it is time for the BIG Community Vote. The Town cannot advocate but may raise awareness and educate residents about the plan. The following methods and tools are being implemented as part of Phase 3: Residents Decide.  New signs along roadways and multi-use paths Postcard mailers to Oro Valley households Flyers posted around the community PDF copies of the plan are available at the library, Community & Recreation Center and Town Hall Social media posts Press releases Newsletters (Vista, OV Path Forward, and more) Articles and ads in the Northwest Explorer and OV Style Resident testimonials and educational videos  FAQs and voter pamphlet information Presentations to HOA's and other organizations Informational booths at the Farmers Market, events, etc. Additionally, OV's Path Forward will be included with the Town's broader marketing for general election information and a focal point of this year's Community Academy program. Community Academy offers residents a fun and interactive way to learn more about Town services. Each year, class topics are chosen based on community interest, the previous years' evaluations and current events. Examples of class topics include town finances, development, traffic, water, parks, tourism, public safety and more. For the past two years, time has been dedicated to each class to discuss the plan's guiding principles, goals, policies, or actions related to the class topic. Similarly, this year will offer participants a chance to familiarize themselves with the plan and ask questions before they cast their vote. This year's class topics and schedule are available HERE. The program starts on September 15, but there is still time to register. Everyone's Help is Needed! Residents can help spread the word by:  Passing out flyers Following and sharing OV's Path Forward on Facebook or Instagram Encouraging neighbors and friends to sign up for the monthly e-newsletter by registering on OVPathForward.com Requesting a presentation for your HOA or local group. Please contact OVPathForward@orovalleyaz.gov to submit a request. Know Before You Vote. Please visit OVPathForward.com to read the plan, see the full list of priorities, and answers to frequently asked questions (Attachment 2). Your vote can determine the many goals, policies, and actions that will guide the Town over the next 10 years.  BACKGROUND OR DETAILED INFORMATION: Please see the Executive Summary  FISCAL IMPACT: Not applicable  SUGGESTED MOTION: This item is for information and discussion purposes only.   Attachments ATTACHMENT 1 - OV'S PATH FORWARD PARKS FAQ  ATTACHMENT 2 - KNOW BEFORE YOU VOTE  “Having an outdoor lifestyle.” “Increase connectivity and bike or pedestrian routes.” It includes resident-created goals, policies, and actions that guide the Town to: Residents said they value and prioritize: The plan reflects these values and priorities: Provide high-quality parks and recreational opportunities for all ages and abilities. Strengthen OV’s commitment of being an outdoor community with opportunities to bike, walk, hike, or ride. Know Before You Vote: What does OV's Path Forward say aboutParks, Recreation & Trails? Proposition 431 on the ballot Nov. 3 Thousands shared their voice through surveys, events, meetings, and online forums. ?!.... Who created OV’s Path Forward? Oro Valley residents. Residents contributed over 10,700 comments to create the Plan. They shared ideas, participated in online discussions and meetings to craft the vision statement, establish guiding principles, and set the goals, policies, and actions that ensure the Plan balances the needs and perspectives of a diverse community. Why is OV’s Path Forward important? What is OV’s Path Forward? This is Oro Valley’s General Plan that was created by residents and must be approved by residents. If it earns your vote, it will set goals, policies, and actions that guide the Town over the next 10 years. Proposition 431: OV’s Path Forward Read the plan on OVPathForward.com. Know Before You Vote: The plan reflects residents’ goals and priorities that will influence OroValley’s quality of life. It signifies a commitment between the Town andresidents to uphold your values, priorities, and expectations by including aset of specific actions that will be implemented over the next 10 years. The goals, policies, and actions cover the following topics:Public SafetyCommunity character, arts, and cultureParks, recreation, and trails EnvironmentClimate and energyWater resources and conservationEconomic development and tourismTransportationHousingLand Use Each action includes a responsible Town department and timeframe forcompletion. These timeframes act as guides that may be re-prioritizedthrough the Town’s strategic planning process. Oro Valley’s General Plan’s get results! 100% of the actions from thecurrent plan have been addressed. Your vote can determine the many goals, policies, and actions that will guide the Town over the next 10 years. Vote BALLO T PR O P431 OV’s Path Forward cannot be put into effect unless approved by the voters. If the Plan is not approved in this election, the existing 2016 Your Voice, Our Future Plan remains in effect until the voters approve a new plan. Proposition 431: OV’s Path Forward Know Before You Vote: No. OV’s Path Forward does not create new taxes or set the Town’s budget. Instead, it providesdirection to help residents, stakeholders, elected officials, and Town staff make decisions over thenext decade. How is OV’s Path Forward different from the current plan? OV's Path Forward builds on the community's core values from the current General Plan, including safety, scenic views, natural open space, and an outdoor lifestyle. It also adds new goals and priorities the community voiced about housing, water resources, gathering spaces, and other important topics. What happens if the plan is not approved by the voters? Will OV’s Path Forward increase taxes? What does the plan say about growth? With limited land available for development, the Plan emphasizes targeted growth and redevelopment opportunities that achieve harmony with the natural environment. It prioritizes community goals such as limiting building heights, enabling a variety of housing types with emphasis on opportunities for home ownership, conserving open space, and encouraging more retail, restaurants, and gathering spaces. 1. Read the online version on OVPathForward.com. 2. Starting September 1 , stop by the Oro Valley Public Library, Community and Recreation Center, or Town Hall to see print version. Read the plan before you vote.    Parks and Recreation Advisory Board 4. Meeting Date:09/15/2026   Submitted By:Casey Wilson, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING APPLYING FOR THE LAND WATER CONSERVATION FUND GRANT UPDATE  RECOMMENDATION: Staff recommends that the Parks & Recreation Advisory Board make a recommendation to Town Council to authorize the Parks and Recreation Department to apply for the Land and Water Conservation Fund Grant for recreational amenity improvements to the Vistoso Trails Nature Preserve.    EXECUTIVE SUMMARY: Staff has prepared a grant application for recreational amenity improvements at the Vistoso Trails Nature Preserve. The grant application is for the Land and Water Conservation Fund Grant that is administered by Arizona State Parks. A detail of the recreational amenity improvement can be found in the "Background or Detailed Information" section of this agenda item. The application is for a total of $815,790. The grant is a 50-50 matching grant with the Town utilizing $407,895 of budgeted site improvements funds and donation dollars. A detailed breakdown is in the "Fiscal Impact" section of this agenda item.  Arizona State Parks requires the governing body approve the application prior to submission. This item will be going to Town Council at their September 16, 2026 Town Council Meeting. After submission, the approval process can take over a year. If approved, Town Council will be asked to approve another resolution accepting the donation at that time.    BACKGROUND OR DETAILED INFORMATION: The grant submission will include the following: Trail Shoulder Enhancements Expanding the existing 6.2-mile trail by two feet on each side using decomposed granite. These shoulders will improve user safety by providing space for pedestrians to step off the paved trail in congested areas and will offer a softer walking surface for users who prefer an alternative to the concrete trail. Restroom Rehabilitation and ADA Upgrades Restore electrical service to the restroom facility located along the trial and near the former driving range to allow operation of the lift station. Funding will also support ADA accessibility improvements, ensuring the facility is accessible and functional for all users. Trail Benches Install seating benches at strategic locations throughout the preserve to provide rest opportunities for visitors, particularly older adults, individuals with mobility limitations, and families. Trail Trash Cans Provide additional trash cans at strategic locations throughout the property that allow trail users to discard unwanted items and help keep the preserve as clean as possible. Shade Tree Installation Plant trees along trail corridors within the pond area where new irrigation infrastructure is being installed. These trees will provide much-needed shade, improve visitor comfort, and contribute to habitat restoration goals. Ramadas Construct six 10-foot by 10-foot ramadas along the new pond trail system. Each ramada will include a concrete pad and bench seating, providing shaded gathering and rest areas for preserve visitors. Passive Recreation Turf Area Install approximately 0.8 acres of turf adjacent to the pond area, consistent with the approved construction plans and the conservation easement. The space will support low-impact recreational activities such as picnicking, birdwatching, educational programs, group gatherings, kite flying, and informal play. Additional Trail Connections Construct two additional trail segments extending north from the pond area. These trails will be 8 feet wide and will total approximately 898 linear feet, expanding access to the preserve and improving connectivity within the trail network. Fiscal Impact: $815,790 Total Project Submission The project would be funded by: $407,895 Grant Funds $200,000 Site Improvements Budget for FY 27/28 $192,000 Approximate Remaining Zimerman Home Donation Funds after Memorial and Closing Costs (this amount can fluctuate as we complete the memorial at the pond site) $15,895 From any unspent Site Improvement Funds from FY 26/27 OR Operational Budget Funds $815,790 TOTAL    FISCAL IMPACT: $815,790 Total Project Submission The project would be funded by: $407,895 Grant Funds $200,000 Site Improvements Budget for FY 27/28 $192,000 Approximate Remaining Zimerman Home Donation Funds after Memorial and Closing Costs (this amount can fluctuate as we complete the memorial at the pond site) $15,895 From any unspent Site Improvement Funds from FY 26/27 OR Operational Budget Funds $815,790 TOTAL    SUGGESTED MOTION: I move to recommend that Town Council authorize the Parks and Recreation Department to apply for I move to recommend that Town Council authorize the Parks and Recreation Department to apply for the Land and Water Conservation Fund Grant, for recreational amenity improvements to the Vistoso Trails Nature Preserve. OR I move to not recommend that Town Council authorize the Parks and Recreation Department to apply for the Land and Water Conservation Fund Grant, for recreational amenity improvements to the Vistoso Trails Nature Preserve, based on ____________.