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Home My WebLink AboutPackets - Water Utillity Commission (49) AGENDA WATER UTILITY COMMISSION REGULAR SESSION May 8, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE MARCH 13, 2023 REGULAR SESSION MEETING MINUTES 2.UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) 3.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) 4.UPDATE AND DISCUSSION ON WATER OPERATIONS ACTIVITIES (D. ALLRED) 5.UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) 6.DISCUSSION AND POSSIBLE ACTION ON CANCELLATION OF JUNE AND JULY WATER UTILITY COMMISSION MEETINGS 7.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN) 8.DIRECTOR'S REPORT CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 5/5/2023 at 5 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Water Utility Commission 1. Meeting Date:05/08/2023 Requested by: Peter Abraham, Water Submitted By:Maritza Valenzuela, Water SUBJECT: REVIEW AND APPROVAL OF THE MARCH 13, 2023 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the March 13, 2023 draft meeting minutes. Attachments WUC 3-13-23 Draft Minutes D R A F T MINUTES WATER UTILITY COMMISSION REGULAR SESSION March 13, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER - Chair Hitt called the meeting to order at 5:00 P.M. ROLL CALL Present: Alan Forrest, Vice Chair Niranjan Vescio, Commissioner David Atler, Commissioner Kay Lantow, Commissioner Tom Marek, Commissioner Greg Hitt, Chair Absent: Patricia Olson, Commissioner Staff Present:Peter Abraham, P.E., Water Utility Director David Allred, Water Utility Operations Manager Mary Rallis, CPA, Water Utility Administrator Attendees: Councilmember Bohen, Town Council Liaison CALL TO AUDIENCE - There were no speaker requests REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE FEBRUARY 13, 2023 REGULAR SESSION MEETING MINUTES Motion by Commissioner Niranjan Vescio, seconded by Commissioner Tom Marek to approve the February 12, 2023 meeting minutes as written. Vote: 6-0 Carried 2.UPDATE AND DISCUSSION AND POSSIBLE ACTION REGARDING THE WATER UTILITY ANNUAL REPORT (P. ABRAHAM) Water Utility Director Peter Abraham presented on Agenda Item #2. Discussion ensued amongst Commission and staff. 03/13/2023 Minutes, Water Utility Commission Regular Session 1 Motion by Alan Forrest, seconded by Commissioner David Atler to render the Water Utility Annual Report to the Town Council. Vote: 6 - 0 Carried 3.UPDATE AND DISCUSSION ON WELL, PUMP AND WELLFIELD CONDITION (P. ABRAHAM) Water Utility Director Peter Abraham provided a presentation which included the following: Well location map Data collection & calculations for well pump assessment Data analysis to assess well & pump condition Data collection & analysis to assess well field condition Discussion ensued amongst the Commission and staff. 4.UPDATE AND DISCUSSION ON PARTNERED & INDEPENDENT NORTHWEST RECHARGE, RECOVERY, AND DELIVERY SYSTEM (P. ABRAHAM) Water Utility Director Peter Abraham provided a presentation which included the following: The foundation of the project Partnered project update Independent partnered project update Discussion ensued amongst Commission and staff. 5.DISCUSSION AND POSSIBLE ACTION REGARDING A WATER UTILITY COMMISSION FIELD TRIP IN APRIL (P. ABRAHAM) Water Utility Director Peter Abraham provided a presentation which included the following: Overview of the Pima County Tres Rios Water Reclamation Facility Location Proposed schedule Discussion ensued amongst the Commission and staff. Staff will review calendar options and email options with Commission. 6.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN) Councilmember Bohen commented on the following: Rates Report provided by the Water Utility Commission Town Council meeting on March 15th, 2023 Town's 10-year Capital Improvement Program (CIP) 7.DIRECTOR'S REPORT Water Utility Director Peter Abraham provided a presentation which included the following: Upcoming meetings Upper Colorado Basin Snowpack comparisons 2023 Colorado Snow Water Equivalent CALL TO AUDIENCE - There were no speaker requests. 03/13/2023 Minutes, Water Utility Commission Regular Session 2 CALL TO AUDIENCE - There were no speaker requests. FUTURE AGENDA ITEMS - No Items discussed. ADJOURNMENT Motion by Commissioner Tom Marek, seconded by Commissioner Kay Lantow to adjourn the meeting at 6:06 P.M. Vote: 6-0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 13th day of March, 2023. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Page Morrison Office Specialist 03/13/2023 Minutes, Water Utility Commission Regular Session 3 Water Utility Commission 2. Meeting Date:05/08/2023 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 02-UPDATE AND DISCUSSION ON CIP Oro Valley Water Utility Update and Discussion on Capital Improvement Projects Lee Jacobs, P.E., C.P.M. Engineering Division Manager Water Utility Commission May 8, 2023 Rehabilitation of Well Casing, Pump, Well Head & Motor Completed rehabilitation work for this FY. Brush, bail, and swab casing –no well casing repairs needed Evaluation and selection and installation of new pump assembly Gyroscope survey to determine well alignment (deviation from center) Motor assessment and reconditioning Well discharge head modifications to accept well level sensing instrumentation Well Rehabilitation of Wells D-1 & C-6 New Well Equipping Supplementing well field within the 10-164 system (TOV limits) Civil is 100% complete Well equipping design complete –control panel design 100% 100% discharge line to existing water system Continue to work with all stake holders to bring electricity to site Project anticipated to go to bid in late second quarter of FY 23-24 Nakoma Sky Production Well New Well Design and Equipping Supplementing well field within the 10-164 system (TOV limits) Drill production well to 780 feet below surface 16” diameter casing Supplement “D” Zone water Remaining work: Well design is approximately 100% complete and electrical design, control panel as well as integration. Only pending item is perimeter wall with coordination with Historical Society. Steam Pump Production Well Catalina Shadows and Palisades Area Design of Redundancy Water Line Benefits: Redundancy Elimination of dead ends Improved water quality Design is 100% complete Submitting to PDEQ for ATC Construction expected to start in FY 23-24 El Conquistador Subdivision Design of Redundancy Water Line Benefits: Redundancy Elimination of dead ends Improved water quality Emergency preparedness Civil design complete & hydraulic work Increased Wheeling Capacity to Countryside Service Area Countryside Wheeling Station Upgrades Benefits: Redundancy Additional Capacity Use of Telemetry Monitoring Ability to operate remote Rancho Vistoso Booster Rehabilitation Replacement of booster pumps, motors, control panels, security and associated piping per OVWU Standard Detail New tank is ASME or Board Certified to operate as a pressure vessel -installed Improve safety for operators High efficiency vertical multistage centrifugal pumps (energy savings) Rancho Vistoso Booster Station Evaluation and Design Sun City Booster rehabilitation (HP) Tank Replacement “H” & “G” Zones Design new header piping, motors, pumps and control panel Installation in FY 23/24 Sun City “H” & “G” Zone Booster Pressure Tank Replacement CIP Booster Replacement Program Sun City Suction and Discharge HP Tank Replacement New HP Tanks will both be ASME or Board Certified to operate as a pressure vessel Improve safety for operators Improved preventative maintenance and assessment of assets Sun City Booster Station Evaluation and Design Design complete Preparing to bid in early FY 23/24 Construction expected to start late second quarter of FY 23/24 La Canada Two Zone (“F” & “G”) Booster Design Design Design complete Received estimate for next steps on purchasing and construction costs Open house with neighbors scheduled for May 2023 Construction expected to start June 2023 NWRRDS Independent Forebay Shannon Road Design Discussion Water Utility Commission 3. Meeting Date:05/08/2023 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 03- UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS Water Utility Commission Meeting May 8, 2023 Oro Valley Water Utility Update & Discussion on Water Utility Financials Mary Rallis, C.P.A. Water Utility Administrator Financial Update –Fiscal Year 2022/23 -Revenues REVENUES Actuals Thru 4/30/23 Budget Notes Potable Water Sales $10,624,000 $14,009,000 Projected to not meet budget by $900K due to higher than average rainfall in current fiscal year. Reclaimed Water Sales $897,000 $1,374,000 Projected to not meet budget by $100K due to higher than average rainfall in current fiscal year. Groundwater Preservation Fees $1,778,000 $2,400,000 Projected to not meet budget by $100K due to higher than average rainfall in current fiscal year. Service Fees $612,000 $824,000 Projected to meet budget. TOTAL REVENUES $13,911,000 $18,607,000 Revenues are projected to not meet budget at fiscal year end. Financial Update –Fiscal Year 2022/23 -Expenses EXPENSES Actuals Thru 4/30/23 Budget Notes Personnel $2,825,007 $3,653,064 Projected to be below budget by $100K due to vacancy savings. Operations & Maintenance $7,222,419 $10,609,551 Projected to be below budget by $1M due to cost savings in several divisions. Capital $148,352 $1,150,000 Projected to be below budget by $250K due to projects carried forward into next fiscal year. Debt Service $4,645,695 $4,645,695 Debt service paid on 7/1/22. TOTAL EXPENSES $14,841,473 $20,058,310 Total expenses are projected to be below budget at fiscal year end. Customer Service Update –Thru 4/30/23 FY 2021/22 Thru 4/30/23 New Meters Installed 148 160 Customer Base 21,114 21,274 Water Audits Performed 37 30 Water Smart Registered Accounts 7,095 7,300 Customer Portal (Start 8/29/22)-7,300 Discussion Water Utility Commission 4. Meeting Date:05/08/2023 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER OPERATIONS ACTIVITIES (D. ALLRED) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 04-UPDATE AND DISCUSSION ON WATER OPERATIONS ACTIVITIES David E. Allred Water Operations Manager Water Utility Commission May 8, 2023 Oro Valley Water Utility Update and Discussion on Water Operations Activities OVWU Water Operations 24 ADEQ certified operators are responsible for the O&M of the OV & CS potable water service areas: 46 active sites (wells, reservoirs, booster stations & CAP wheeling stations) 375 miles of water mains 2,394 fire hydrants 8,605 valves 36 PRV stations Over 21,000 metered service connections with AMI technology 149 water sampling stations Operations is responsible for the reclaimed water system: 7 active sites (reservoir, booster, lake feeds, & park irrigation) 15 miles of reclaimed water main OVWU Water Operations Additional core functions: Operate and monitor the SCADA system for potable and reclaimed systems Manage AZ811 locate request (11,461 for 2022) Complete customer service work order request (new meter installs, re-reads customer inquiries and other request from CSC) Maintain drinking water compliance sampling and reporting in accordance with SDWA Work closely with other OVWU groups (Engineering and Admin) and Town Departments Water Operations Administration SCADA Upgrade to Ignition Software Update: 60% completion as of 5/4/2023 Operations has a firm go live date for April 2023 with completed project before June 1, 2023-Go live rescheduled to end of May. Data is being tested and confirmed with current SCADA system. Major Changes Faster login time Graphics easier to read and interact with True historian-customizable reports Reduced licensing costs Director’s view Water Operations Administration Screen shots: Current vs Proposed Water Production Activities Maintaining productions sites: Coordinated annual reservoir inspections 6 reservoirs inspected Video logs and written reports are provided with recommendations Water Production Activities-ADC Inmate Work Program Completed Projects: Reclaimed water facilities maintenance Water Production Activities-ADC Inmate Work Program Completed Projects: Potable water facility maintenance Water Production Activities-ADC Inmate Work Program Completed Projects: Assisted Water Quality with installing EPDS sample stations Water Production Activities-ADC Inmate Work Program Completed Projects: Assisted Water Control System and Water Production with underground electrical for the Well D1 Rehabilitation Project ($10K in savings) Water Control Systems Activities Countryside ATS upgrade: Project is needed to replace the manual transfer switch to an automatic transfer switch for Operator safety Project is scheduled to be completed by June 2023 Water Distribution Activities Reclaimed filling station upgrades: Reclaimed hydrants changed to metered filling stations Water Distribution Activities Main line repair: 4-inch main line repair in La Reserve Water Meter Operations Activities Water meter warranty changeout: Over 300 meters changed out since January, 2023 Staff utilized SpryPoint Software to update accounts in real-time Water Quality Activities SAMSWater Compliance Portal: The software manages Water Quality Compliance sampling Sampling schedules are auto-generated Results imported directly from the laboratory Ability to report compliance directly to the USEPA OVWU Water Operations Discussion Water Utility Commission 5. Meeting Date:05/08/2023 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 05- UPDATE AND DISCUSSION ON WATER RESOURCE USAGE Peter A. Abraham, P.E. Water Utility Director Water Utility Commission March 8, 2023 Oro Valley Water Utility Update & Discussion on Water Resource Usage Oro Valley Main Service Area January –March 2023 Water Use by Type Countryside Service Area January –March 2023 Discussion Discussion Water Utility Commission 8. Meeting Date:05/08/2023 Submitted By:Maritza Valenzuela, Water SUBJECT: DIRECTOR'S REPORT RECOMMENDATION: EXECUTIVE SUMMARY: BACKGROUND OR DETAILED INFORMATION: FISCAL IMPACT: SUGGESTED MOTION: Attachments ITEM 08- DIRECTOR'S REPORT Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting March 8, 2023 Oro Valley Water Utility Director’s Report Upcoming Meetings May 10 & 11, 2023 Town Council Budget Study Session Council Chambers @ 5 p.m. Water Utility Presents budget on the 11th. May 17, 2023 Town Council Regular Session Council Chambers @ 6 p.m. June 7, 2021 Town Council Regular Session Public Hearing on Proposed Water Rates Council Chambers @ 6 p.m. June 12, 2023 Water Utility Commission Meeting Hopi Room @ 5 p.m. –Possible Cancellation July 10, 2023 Water Utility Commission Meeting Hopi Room @ 5 p.m. –Possible Cancellation August 14, 2023 Water Utility Commission Meeting Hopi Room @ 5 p.m. Water News –Upper Colorado Basin Snowpack Comparisons Water News -2023 Colorado Snow Water Equivalent Thank You