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HomeMy WebLinkAboutPackets - Water Utillity Commission (55)       AGENDA WATER UTILITY COMMISSION REGULAR SESSION September 9, 2024 COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE        REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER   ROLL CALL   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE AUGUST 12, 2024 REGULAR SESSION MEETING MINUTES   2.UPDATE AND DISCUSSION ON OV PATH'S FORWARD (M. SIMMS)   3.UPDATE AND DISCUSSION ON THE NWRRDS PROJECT (P. ABRAHAM)   4.UPDATE AND DISCUSSION ON JOINT COORDINATION MEETING WITH CAP (P. ABRAHAM)   5.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN)     6.DIRECTOR'S REPORT (P. ABRAHAM)   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT   POSTED: on 9/6/24 at 5:00 pm by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Water Utility Commission 1. Meeting Date:09/09/2024   Submitted By:Maritza Valenzuela, Water SUBJECT: REVIEW AND APPROVAL OF THE AUGUST 12, 2024 REGULAR SESSION MEETING MINUTES RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the August 12, 2024 Regular Session Meeting Minutes Attachments 8-12-24 Draft Minutes  D R A F T MINUTES WATER UTILITY COMMISSION REGULAR SESSION August 12, 2024 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Chair Alan Forrest called the meeting to order at 5:01 p.m.   ROLL CALL Present: Alan Forrest, Chair Patricia Olson, Commissioner Niranjan Vescio, Vice Chair David Atler, Commissioner Clarence Marek, Commissioner Absent: Greg Hitt, Commissioner Staff Present:Peter A. Abraham, Water Utility Director David Allred, Water Operations Manager Mary Rallis, Water Utility Administrator Lee Jacobs, Engineering Division Manager CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.    No public speakers.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE MAY 13, 2024 REGULAR SESSION MEETING MINUTES       Motion by Commissioner David Atler, seconded by Vice Chair Niranjan Vescio to approve the May 13, 2024 Regular Sesison meeting minutes with amendments.  Vote: 5 - 0 Carried   2.UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS)      Water Utility Engineering Division Manager Lee Jacobs provided an update on the following Water Utility Capital Improvement Projects: Well E2 Rehabilitation Steam Pump Well Palisades Countryside Wheeling Station Upgrades Rancho Vistoso Booster Station Construction Big Wash Reservoir Relining NWRRDS Independent Forebay Booster Discussion ensued amongst the Commission and Water Utility Staff regarding the Steam Pump Well CIP, Countryside Wheeling Station Upgrades, and Rancho Vistoso Booster Station Construction.   3.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS)      Water Utility Administrator Mary Rallis provided the following Water Utility Financials: Expenses Revenues Customer Service Updates Water Utility Director Peter Abraham provided context behind the cost savings of staff vacancies.   4.UPDATE AND DISCUSSION ON WATER OPERATIONS (D. ALLRED)      Water Operations Manager David Allred provided an update on the following Water Operations: Water Production Statistics Water Distribution Statistics Water Meter Operations Statistics Water Quality Statistics Water Conservation Statistics New Water Conservation Specialist Daniel Mance starts August 2024 Promoted from Water Utility Operator II Fiscal Year 24/25 Projects Reclaimed Booster Plant Rehabilitation PLC Panel Upgrades Reservoir Inspections Water Operations Manager David Allred informed the Commission that Water Operations has taken over Water Conservation. Water Utility Director Peter Abraham informed the Commission of the grand improvements Water Operations Manager David Allred has brought to the Water Utility Department, including standardizing the program and training staff. Discussion ensued among the Commission and the Water Utility Staff regarding the Water Utility and the Water Conservation Specialist position and its migration from Water Utility Administration to Water Operations. Water Utility Director Peter Abraham stated that without the Council and Town support, nothing could happen. Discussion ensued amongst the Commission and Water Utility Staff regarding water conservation.   5.UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM)      Water Utility Director Peter Abraham provided an update on the following Water Resource Usage: Water Resource usage is tracked on a calendar year basis Oro Valley (Main) Service Area water usage Countryside Service Area water usage Discussion ensued among the Commission and Water Utility Director Peter Abraham regarding the CAP Water.   6.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN)    Councilmember Bohen provided the following updates: No updates   7.DIRECTOR'S REPORT       Water Utility Director Peter Abraham provided an update on the following: Upcoming Town Council meetings and Water Utility Commission Upper Colorado Basin snowpack comparisons Colorado River System Reservoir Status SAWUA Water Forum- Save the Date (Friday October 18, 2024) Behind the Meter Newsletter is now out Update on the application for the Water Conservation grant through WIFA for $1.68 million Additional funds were granted after Water Utility Director Peter Abraham stated that Chair Alan Forrest will be a guest speaker for the SAWUA Water Forum.   ADJOURNMENT    Motion by Vice Chair Niranjan Vescio, seconded by Commissioner David Atler to adjourn the Water Utility Commission regular session at 6:18 p.m.  Vote: 5 - 0 Carried     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 12th day of August 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2024. ___________________________ Maritza Valenzuela Senior Office Specialist    Water Utility Commission 2. Meeting Date:09/09/2024   Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON OV PATH'S FORWARD (M. SIMMS) RECOMMENDATION: This item is for information and discussion purposes only.  EXECUTIVE SUMMARY: The process to create the resident-driven, 10-year action plan was launched in October 2023. The first phase of this 3-year effort, focused on inviting residents to participate, providing information about the plan, and most importantly listening to their ideas, perspectives and expectations for OV's future. Over 8,900+ contributions were made through the BIG Community Survey, online discussions and at events. This not only exemplifies the commitment and care residents have for Oro Valley but also provides significant direction to create a plan that represents the community. Resident responses form the building blocks for the plan. The surest path to ensure the plan will be ratified by the voters and remain relevant over a 10-year time frame is making sure it stays true to the direction from residents provided over the past 9 months. How the 10-year plan affects the Water Utility Commission: The 10-year action plan includes a vision, principles, goals, policies and actions that will guide town decisions. The plan produces real results to meet the community's vision. Examples from the 2016 Your Voice, Our Future plan is the Water Smart program and support for the Northwest Recharge and Recovery Delivery System. The first step in creating the plan is building the draft vision and guiding principles. Both provide a high-level view of residents' values, aspirations and priorities for OV's future. More specifically, the guiding principles set the foundation for resident working groups to forge goals, policies, and actions to turn the community's vision into a reality. Therefore, it is highly important the draft vision and guiding principles stay true to what residents said because they not only create the framework for the 10-year plan but set things in motion. Your voice is needed  Calling all residents to help make sure the draft vision and guiding principles reflect what most residents have said over the past 9 months. Do the draft vision and guiding principles reflect what most residents said or are there better phrases to capture resident voices? Take the Wordsmith Challenge to share your thoughts. Click HERE.  Join a resident working group. All board and commission members are asked to join the resident working group most relevant to their area of focus. The "Environment, Water, and Climate" resident working group is most applicable to the Water Utility Commission. More information about working groups and a sign-up is available HERE.  This item is being presented for information and discussion purposes only.  BACKGROUND OR DETAILED INFORMATION: Since October, residents have shared their ideas and perspectives on OV's future through surveys, at booths setup in front of their favorite restaurants and shops, and online. The 8,900+ responses received through these three primary tools are summarized in the "Phase 1, Let's Talk" report (click HERE).   In addition to the three primary engagement tools, responses from a statistically representative housing phone survey and data from the Parks and Recreation Master Plan are also referenced in the report. Both provide more focused direction from residents on these topics. Two factors should be considered when interpreting the results:  The phone surveys (BIG Community Survey and Housing) are the only tools that are statistically representative of all adults in OV. This means a 50% response can be accurately projected to 19,442 adult residents. Event and online comments provide important context the survey could not capture. Low percentages are directly correlated with open-ended questions that have a broader range of responses. Low percentages should not be misconstrued as unimportant or a low priority. This makes similar responses that rise above others more notable. ALL the feedback from residents is significant and will be used to create the 10-year plan. Using the statistically representative phone survey as a guide, event, and online comments were categorized to find trends. Most of the comments received at events and online were consistent with the responses to the phone survey.  DISCUSSION/ANALYSIS DRAFT VISION STATEMENT The draft vision statement aims to capture the core values and aspirations for OV's future shared by residents through surveys, online discussions, and at events. The draft vision statement, along with the guiding principles, set the framework for the 10-year action plan.  DRAFT GUIDING PRINCIPLES In addition to the draft vision statement, there are 13 guiding principles capturing the residents' priorities for an array of topics. This includes public safety, water, development, parks, housing, and more. Goals, policies and actions to address the priorities expressed in the guiding principles will be forged by resident working groups in "Phase 2: Let's Think", which kicks-off in January.  An example of a guiding principle that is relevant to the Water Utility Commission is below and all 13 are available HERE.  YOUR VOICE IS NEEDED YOUR VOICE IS NEEDED TAKE THE WORDSMITH CHALLENGE! All residents are invited to help build the draft vision and principles by taking the wordsmith challenge, available now on www.OVPathForward.com. Resident voices are needed to help make sure these foundational elements of the plan reflect what most residents said. There is also an opportunity to suggest improvements to better capture resident voices.  The challenge will run through September 30. Responses that stay true to residents may be incorporated into the draft vision and guiding principles that will be presented to Town Council in December for potential endorsement. This will wrap up Phase 1 of this 3-year effort.  JOIN A RESIDENT WORKING GROUP Building the vision and guiding principles is just the first step in creating the 10-year action plan. "Phase 2: Let's Think" will begin in January with resident working groups. Five resident working groups will help forge goals, policies, and actions to turn the community's vision into a reality. The resident working groups are depicted in the image below. Please note, the community group will discuss topics like parks, recreation, art, culture, and safety.     Resident working groups will meet online with some in-person opportunities. Board and commission members are asked to sign up and attend the working group most applicable to their board (e.g., environment, water, and climate for the Water Utility Commission).  Learn more about resident working groups and sign up HERE.    In summary, a significant amount of direction was provided by residents to help create the next 10-year action plan. The draft vision and guiding principles are the first step to creating a plan. They set the framework for resident working groups to use the feedback gathered over the past 9 months to forge goals, policies and actions next year.  FISCAL IMPACT: Not applicable SUGGESTED MOTION: This item is for presentation and discussion purposes only.  Attachments Staff Presentation  Building OV’s Path Forward: The community’s next 10-year action plan 2 3 ➢Extensive engagement conducted between October and July ➢Thank you! Over 8,900 contributions providing significant direction from residents about OV’s future ➢Resident direction create the foundational building blocks of the plan ➢Phase 1: Draft vision and guiding principles ➢Phase 2: Goals, policies and actions We are here 91 Articles & ads 23,061Postcardsmailed78Events &presentations 3,769 Post-it® notes comments16,405 Online visitors Social media contributions 136 Posters distributed 500 Podcast views 1,578 Newslettersubscribers 10 Info reports & videos online 8722,179 Ideas posted online Roadwaysigns 48 Surveyscompleted 3,016 Vision Statement Guiding Principles Goals Policies Actions Big picture Details Resident feedback provides the building blocks for each part of the plan: Phase 2: Resident Working Groups Phase 1: Extensive Resident Engagement Oro Valley is a community that provides all residents with more services, amenities, and opportunities for high-quality living. The Town meets the community’s expectations through strategic and intentional improvements. The Town maintains its unique character by prioritizing public safety, natural beauty, scenic views, outdoor living, and a strong sense of community. . 85%OV should be known as a low crime community. 80% 74% 19% 55% OV should be known for its desert and mountain views. OV should be known as an outdoor/rec community. Value OV’s strong sense of community. OV should be more self-sufficent. DRAFT VISION: ➢Join OVPathForward.com to share your thoughts about the vision statement: ➢I don’t have any suggestions to rephrase. The vision statement reflects what most residents value about OV OR ➢It can be improved. I would like to offer other phrases to capture what most residents said they value in OV ➢September 1 - 30 ➢All submissions will be entered into a raffle for an OV Path Forward swag bag ➢Join OVPathForward.com to share your thoughts about the guiding principles ➢September 1 – 30 ➢Reflect resident priorities for: ➢Community ➢Housing ➢Growth and development ➢Economic development ➢Traffic and mobility ➢Parks, Recreation, Trails ➢Safety ➢Water ➢Climate and Sustainability ➢Environment and views ➢Town Finances and Services ➢Sets the foundation to forge goals, policies and actions Guiding Principles ➢Continue building the plan! ➢Working groups will forge the goals, policies and actions to meet the vision and guiding principles ➢January – May 2025 ➢Mostly online with some in-person ➢Must be an OV resident (full or part-time) ➢Able to commit 4-6 hours a month ➢Sign-up now on OVPathForward.com ➢Community Academy ➢Highly encouraged but not a requirement for working groups ➢Learn about working group topics ➢Register by 9/27: www.orovalleyaz.gov ➢Now: Take the Wordsmith Challenge and sign up for a resident working group ➢October: More focused conversations and information through Community Academy ➢November/December: Present the community’s draft vision and guiding principles to the Planning and Zoning Commission and Town Council ➢January 2025: Kick-off Phase 2 – Let’s Think ➢Resident working groups will start in January Take the Wordsmith Challenge! September 1 – 30 online Join on OVPathForward.com 12    Water Utility Commission 3. Meeting Date:09/09/2024   Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON THE NWRRDS PROJECT (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: NORTHWEST RECHARGE, RECOVERY AND DELIVERY SYSTEM 50 YEAR IGA WITH TOWN OF MARANA, TOWN OF ORO VALLEY AND METRO WATER.  BACKGROUND OR DETAILED INFORMATION: PARTNERED AND INDEPENDENT PROJECTS. FISCAL IMPACT: DESCRIBED IN PRESENTATION  SUGGESTED MOTION: N/A Attachments ITEM 03- UPDATE/DISCUSSION ON NWRRDS PROJECT  Peter A. Abraham, P.E., Water Utility Director Water Utility Commission Meeting September 9, 2024 Oro Valley Water Utility Update & Discussion on the Northwest Recharge, Recovery & Delivery System NWRRDS Project Update The Foundation of the NWRRDS Project April 2017: The governing bodies of Metro Water, the Town of Marana and the Town of Oro Valley unanimously approved the NWRRDS IGA: a 50-year IGA. Capacity Entitlement: Oro Valley & Metro Water: 4,000 AFY Marana: 2,400 AFY Partnered & independent projects The partnered projects consists of: Construction & equipping of 3 recovery wells Construction of 7-miles of transmission pipeline Construction of a 1 million gallon reservoir The independent projects consist of: Construction of a 500,000-gallon reservoir Construction of 4 booster stations Construction of a groundwater blending main Construction of two E-Zone tie-in transmission mains 7-miles of transmission pipeline from Partnered reservoir to OVWU service area NWRRDS Project Update NWRRDS Project Update 2017 IGA 2019 - 2024 Partnered Projects Designed 2019 - 2024 Independent Projects Designed Independent Projects Partnered Projects FY 24/25 – 25/26 (+/-$3.2M) Twin Peaks Bstr. Station Project Complete (+/-$47.4M) Pr o g r e s s S e p t . 2 0 2 4 FY 22/23 ($.75M) GW Blending Main FY 24/25 – 25/26 (+/-$11.2M) 7 Mile Transmission Main FY 23/24 ($.95M) E-Zone @ Naranja FY 20/21 (+/-$1M) Recovery Wells Drilled FY 23/24 – 25/26 (+/-$20M) CMAR Project Delivery Method FY 23/24 (+/-$5.5M) Shannon Rd. Res. & Bstr. FY 23/24 – 24/25 (+/-$3.7M) La Canada Bstr. Stations FY 24/25 (+/-$1.1M) E-Zone @ Tangerine NWRRDS Project Update Project is funded by impact fees, groundwater preservation fees and Water Conservation grant fund Cashflow forecast projects that these funding sources will be exhausted in early 2025 Water Utility staff project that an additional $18M will be required to complete the project ($18M includes contingency) Staff will be asking Council for approval to submit a loan application to the Water Infrastructure Financing Authority (WIFA) on September 18, 2024 WIFA loan application begins loan discovery process with WIFA Water Utility staff will concurrently explore private placement loan NWRRDS project is projected to be completed in early 2026 Debt service will be paid for by impact fees and groundwater preservation fees Discussion Discussion    Water Utility Commission 4. Meeting Date:09/09/2024   Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON JOINT COORDINATION MEETING WITH CAP (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 04- UPDATE/DISCUSSION ON JOINT MEETING WITH CAP  Peter A. Abraham, P.E. Water Utility Director Water Utility Commission September 9, 2024 Oro Valley Water Utility Update & Discussion on Joint Coordination Meeting with CAP Joint Coordination Meeting with CAP • Staff from Managers Office, CED and Water met with CAP Staff on August 19, 2024 • Introductions • Organizational Structure Review • Oro Valley’s Water Portfolio and Future Plans • Colorado River Supply Status Update • CAP Rates • Central Arizona Groundwater Replenishment District Update • Post 2026 Planning Status Joint Coordination Meeting Highlights • Colorado River Supply Status Update Snowpack vs. Runoff (% of average) Snowpack Runoff 2020 105%61% 2021 86%37% 2022 90%63% 2023 161%140% 2024*114%81%* Joint Coordination Meeting Highlights CAP Rates Based on Annual Water Deliveries Rates will be published according to water volumes Moving away from published DCP tiers Rates will be published at a volume of 900,000 acre-feet Rates for volumes between 700,000 – 1,100,000 acre-feet will be published in 100,000 increments at the end of the rate schedule Joint Coordination Meeting Highlights • Rate Components Fixed OM&R Rates at Alternate Delivery Levels Joint Coordination Meeting Highlights CAGRD Replenishment Obligation Discussion Discussion    Water Utility Commission 6. Meeting Date:09/09/2024   Submitted By:Maritza Valenzuela, Water SUBJECT: DIRECTOR'S REPORT (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 06- DIRECTOR'S REPORT  Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting September 9, 2024 Oro Valley Water Utility Director’s Report Upcoming Meetings September 18, 2024Town Council Regular Session Council Chambers @ 6 p.m. October 2, 2024 Town Council Regular Session Council Chambers @ 6 p.m. October 14, 2024 Water Utility Commission Meeting Hopi Room @ 5 p.m. October 16, 2024 Town Council Regular Session Council Chambers @ 6 p.m. October 18, 2024 SAWUA Forum Tucson Community Center @ 8:30 a.m. October 31, 2024 State of the Town El Conquistador Hilton Resort @ 9 a.m. SAWUA 2024 Water Forum State of the Town Thank You