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Home My WebLink AboutPackets - Water Utillity Commission (68) AGENDA WATER UTILITY COMMISSION REGULAR SESSION May 12, 2025 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE MARCH 10, 2025 REGULAR SESSION MEETING MINUTES 2.UPDATE AND DISCUSSION ON THE APRIL WATER UTILITY COMMISSION FIELD TRIP (P. ABRAHAM) 3.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) 4.UPDATE AND DISCUSSION ON WATER OPERATIONS (D. ALLRED) 5.UPDATE AND DISCUSSION ON WATER CONSERVATION PROGRAM (D. MANCE) 6.UPDATE AND DISCUSSION CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) 7.UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) 8.DISCUSSION AND POSSIBLE ACTION ON CANCELLATION OF JUNE AND JULY WATER UTILITY COMMISSION REGULAR SESSIONS FOR SUMMER BREAK 9.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER MURPHY) 10.DIRECTOR'S REPORT (P. ABRAHAM) CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 5/8/25 at 5:00 p.m. by sa When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Water Utility Commission 1. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: REVIEW AND APPROVAL OF THE MARCH 10, 2025 REGULAR SESSION MEETING MINUTES RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the March 10, 2025 regular session meeting minutes Attachments 3-10-25 DRAFT MINUTES D R A F T MINUTES WATER UTILITY COMMISSION REGULAR SESSION March 10, 2025 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER Chair Niranjan Vescio called the regular session meeting to order at 5:00 p.m. ROLL CALL Present: Niranjan Vescio, Chair David Atler, Commissioner Alan Forrest, Commissioner Greg Hitt, Commissioner Joe Hornat, Commissioner Michael Smejkal, Commissioner Absent: Tom Marek, Vice Chair Staff Present:Peter A. Abraham, Water Utility Director Mary Rallis, Water Utility Administrator Attendees: Mary Murphy, Town Councilmeber CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. No public speakers. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE FEBRUARY 10, 2025 REGULAR SESSION MEETING MINUTES Motion by Commissioner Alan Forrest, seconded by Commissioner Greg Hitt to approve the January and Feburary meeting minutes Vote: 4 - 0 Carried 3/10/25 Water Utility Commission Regular Session Meeting Minutes 1 Other: Commissioner David Atler (ABSTAINING) Commissioner Joe Hornat (ABSTAINING) 2.UPDATE, DISCUSSION AND ACTION ON WATER UTILITY ANNUAL REPORT (P. ABRAHAM) Water Utility Director Peter Abraham provided an update on the progress of the 2025 Water Utility Annual Report, and asked if the Commission had any further comments. Discussion ensued amongst the Commission and Water Utility Director Peter Abraham. 3.UPDATE AND DISCUSSION ON THE NWRRDS (P. ABRAHAM) Water Utility Director Peter Abraham provided the following updates regarding the Northwest Recharge, Recovery and Delivery System (NWRRDS) Project: Foundation of the project 50-year IGA between Town of Oro Valley, Metro Water, and Town of Marana NWRRDS partnered and independent projects CMAR Method of project delivery with Borderland Construction Slated for completion in July 2026 Updates on the partnered portion Updates on the independent portion Water Utility Director Peter Abraham provided an explanation between the different types of delivery systems (Design-Bid-Build, Design-Build, Contractor Manager At Risk). Discussion ensued amonsgt the Commission and Water Utility Director Peter Abraham regarding the updates on the Northwest Recharge, Recovery and Delivery System project. Discussion ensued amongst the Commission and Water Utility Director Peter Abraham regarding the WIFA loan considering the current circumstances with the Federal Government. Water Utiltiy Director Peter Abraham recongized Commissioner Alan Forrest and the previous Town of Oro Valley Water Utility Directors for the efforts and hard work wiht the deparmtent. 4.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER MURPHY) Town Councilmember Mary Murphy provided the following updates: Firefighters held a charity BBQ and Councilmember Murphy, alongside previous Sheriff Mark Napier were judges Preliminary 5 year forecast through FY 29/30 was presented and is online to view Water Rates increase passed unanimously Golder Ranch and town of Oro Valley have partnered in hosting a wildlife fire Q&A on 3/14/25 5.DIRECTOR'S REPORT (P. ABRAHAM) Water Utility Director Peter Abraham provided the following updates: Schedule of upcoming Town Council meetings and Water Utility Commission meetings Upcoming Water Utiltiy Commission field trip (Date TBD) Upper Colorado Basin snowpack comparisons Colorado River System Reservoir Status ADJOURNMENT 3/10/25 Water Utility Commission Regular Session Meeting Minutes 2 Motion by Commissioner Alan Forrest, seconded by Commissioner Michael Smejkal to adjourn the meeting at 5:57 p.m. Vote: 6 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 10th day of March, 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2025. ___________________________ Maritza M. Valenzuela Senior Office Specialist 3/10/25 Water Utility Commission Regular Session Meeting Minutes 3 Water Utility Commission 2. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON THE APRIL WATER UTILITY COMMISSION FIELD TRIP (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 02- FIELD TRIP REVIEW Presented by: Peter A. Abraham, P.E. Water Utility Commission Meeting May 12, 2025 Oro Valley Water Utility Update & Discussion on the April Water Utility Commission Field Trip Fieldtrip Recap Monday April 7, 2025 8:15 am – Report to Town Hall 8:30 am – Leave Town Hall 9:15 am – 9:45 am: Tour of SAVSARP Recharge Facilities 9:45 am – 10:15 am: Tour of SAVSARP Reservoir & Booster Station 10:14 am – 3:00 pm: Return adventure to Town Hall Commission field trip of Tucson Water’s Southern Avra Valley Storage & Recovery Project (SAVSARP) Field Trip Recap Oro Valley Water Utility “Yesterday” and “Today” • Tucson Water staff explain aquifer recharge, storage and recovery concepts • Oro Valley / Tucson Water IGA • In 2024 Oro Valley delivered 3,500 AF of CAP water to SAVSARP facility for recharge In 2024 Oro Valley recovered and delivered 2,600 AF of CAP water to the Oro Valley service area Unrecovered CAP water minus a 5% cut to the aquifer and evaporation becomes a Long-Term Storage Credit for Oro Valley Tucson Water Presentation Discussion Water Utility Commission 3. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 03- FINANCIAL UPDATE Water Utility Commission Meeting May 12, 2025 Oro Valley Water Utility Update & Discussion on Water Utility Financials Mary Rallis, C.P.A. Water Utility Administrator Financial Update – Fiscal Year 2024/25 - Revenues REVENUES Actuals Through 04/30/2025 Budget Notes Potable Water Sales $13,603,807 $16,617,000 Projected to meet budget. Reclaimed Water Sales $1,243,346 $1,383,000 Projected to exceed budget by $150K due to one full year of Naranja Park operations. Groundwater Preservation Fees $2,162,552 $2,600,000 Projected to meet budget. Service Fees $714,339 $824,000 Projected to meet budget. TOTAL REVENUES $17,724,044 $21,424,000 Revenues are projected to slightly exceed budget at fiscal year end. Financial Update – Fiscal Year 2024/25 - Expenses EXPENSES Actuals Through 04/30/25 Budget Notes Personnel $2,889,645 $3,992,428 Projected to be below budget by $400K due to vacancy savings. Operations & Maintenance $8,997,553 $11,915,730 Projected to meet budget. Capital $213,757 $1,067,884 Projected to not meet budget by $600K due to projects being carried forward to next fiscal year. Debt Service $3,391,568 $3,391,568 Debt service paid on 7/1/24. TOTAL EXPENSES $15,492,523 $20,367,610 Expenses are projected to be below budget by $1M at fiscal year end. Customer Service Update – Through 04/30/25 FY 2023/24 Through 04/30/25 New meters installed 198 95 Customer base 21,498 21,593 Water Smart Registered Accounts 7,819 8,042 Customer Portal 10,941 12,666 Discussion Water Utility Commission 4. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER OPERATIONS (D. ALLRED) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 04- UPDATE AND DISCUSSION ON WATER OPERATIONS David E. Allred Water Operations Manager Water Utility Commission May 12, 2025 Oro Valley Water Utility Update and Discussion on Water Operations Activities OVWU Water Operations 24 ADEQ certified operators are responsible for the O&M of the OV & CS potable water service areas: 47 active sites (wells, reservoirs, booster stations & CAP wheeling stations) 375 miles of water mains 2,394 fire hydrants 8,605 valves 36 PRV stations Over 21,000 metered service connections with AMI technology 149 water sampling stations Operations is responsible for the reclaimed water system: 7 active sites (reservoir, booster, lake feeds, & park irrigation) 15 miles of reclaimed water main OVWU Water Operations Additional Core Functions: Operate and monitor the SCADA system for potable and reclaimed systems Manage AZ811 locate request Complete customer service work order request (new meter installs, re-reads customer inquiries and other request from CSC) Maintain drinking water compliance sampling and reporting in accordance with SDWA Work closely with other OVWU groups (Engineering and Admin) and Town Departments Water Operations FY24-25 Projects Reclaim Booster Rehab R&R 4 vertical turbine booster pumps and motors-rehab booster pump cans Notice to Proceed issued 12/23/2024 to Keller Electrical/OTC Industrial Project to be completed by 06/15/2025 Project cost = $352,594 Project re-scheduled for FY25-26 due to supply delays Water Operations FY24-25 Projects Big View Booster-PLC and Shade Upgrade Project is part of the OVWU PLC Upgrade Program Upgrade the PLC and extend the shade cover Notice to Proceed issued 12/23/2024 to Smyth Industries Project to be completed by 06/30/2025 Project cost = $122,783 Water Operations FY24-25 Projects PLC Panel Programming Project is part of the OVWU PLC Upgrade Program Contract to program new PLCs at Big View, WP-13 and WP-15 Notice to proceed issued 12/23/2024 to EMA Project to be completed by 06/30/2025 Project cost = $64,641 Water Operations FY24-25 Projects Well C-5 Discharge Pipe Project to replace discharge pipe from well to reservoir Well rehabilitated in July 2024 Notice to Proceed issued 12/06/2024 to Weber Water Resources Project completed on time Project cost = $33,670 OVWU Water Operations Discussion Water Utility Commission 5. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER CONSERVATION PROGRAM (D. MANCE) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 05- UPDATE AND DISCUSSION ON WATER CONSERVATION Dan Mance Water Conservation Specialist Water Utility Commission May 12, 2025 Oro Valley Water Utility Update and Discussion on Water Conservation Program WaterSmart – Xperience Live 2025 Interactive conference with industry professionals hosted by VertexOne – WaterSmart Developer Key presentations included the impact of technology on water conservation, AMI integration and brainstorming sessions on managing challenges customers face today WaterSmart – Customer Interaction WaterSmart Utilization 36% of SFR eligible accounts signed up for alerts 3,590 unique visitors to the WaterSmart portal in 2024 1,233 customer conversations completed in 2024 WaterSmart – Leak Detection Leaks detected by WaterSmart 11,708 leak alerts sent out in 2024 Customers not signed up for leak alerts are contacted in-person Water Conservation – University of Arizona - Project WET The University of Arizona hosted Project WET for Amphitheater School District 4th graders – James D. Kreigh Park Promotes awareness, knowledge, and stewardship of water resources through education. Project WET provides engaging, science-based educational materials and programs for teachers, students, and communities to better understand and manage water in a sustainable way Water Conservation – University of Arizona - Project WET Fun Hands-On Events Watershed Workshop –Kids learn about how water interacts with the environment Water Cycle Workshop – The movement and constantly changing form of water is emphasized Water Conservation – University of Arizona - Project WET Fun Hands-On Events Sustainability – Kids take part in a water relay race, teaching them about water waste and conservation Groundwater – The kids learn about how water moves through Earth materials Water Conservation – Water Audits Water Audits are available at no cost for Oro Valley Water Utility Customers A Water Audit is a process that tracks how water is used in a home or business to identify ways to reduce waste and improve efficiency Customers can contact the Utility to request assistance with tracking water leaks 121 Audits conducted since September 2024 Water Conservation – Behind the Meter Seasonal newsletter for Oro Valley Water customers Provided by mail, email, and posted on OVWU website Front page is an introductory message from the Water Utility Director Second page is various water conservation messaging and helpful information Water Conservation – Strategic Plan Implementation HOA and Customer Outreach Water Conservation is developing a series of presentations for HOAs and residential customers, with a focus on reducing outdoor irrigation. Efforts also continue to monitor unplanned water use through the WaterSmart program and to encourage broader customer participation in the platform Water Conservation Discussion Water Utility Commission 6. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 07- UPDATE AND DISCUSSION ON CIP PROJECTS Oro Valley Water Utility Update and Discussion on Capital Improvement Projects Lee Jacobs, P.E., C.P.M. Engineering Division Manager Water Utility Commission May 12, 2025 New Well Equipping: TEP Power to transformer is in – just outside perimeter wall Civil is 100% complete – PDEQ requested additional source sample Well equipping design complete – control panel design 100% with specifications 100% discharge line to connect to existing water system Project anticipated to go to bid in second quarter of FY 24-25 Power line conduits installed with discharge line to system complete to well perimeter Second set of new source sampling is completed for submittal to PDEQ for ATC Project on temporary hold until NWRRDS is secured La Posada/ Nakoma Sky Production Well New Well Equipping Drill production well to 780 feet below surface 16” diameter casing Supplement “D6” Zone water Project anticipated to go to bid in third quarter of FY 2025-2026 ATC has been received from PDEQ Well civil design, electrical design, instrumentation and control design is complete Perimeter wall material is determined and structural is designing wall Project on temporary hold until NWRRDS is secured Steam Pump Production Well These are currently on hold until a priority tank is identified. Reservoir Inspections in progress Operations is anticipating interior inspection results at the end of April Countryside bypass was an in-house design to allow for wheeling station to fill reservoir in the evening when demand is low. this will help us reduce our well pumping for CS-1 and CS-2 Construction is expected to be complete by early May 2025 AOC will be submitted in mid to late May 2025 to PDEQ Countryside Bypass to fill reservoir at CS-1 NWRRDS Independent Shannon Rd. Reservoir & Bstr. Project Complete NWRRDS Independent Transmission Main Shannon Road Booster Station to Tangerine Road Water Main Project is 100% complete and in service Part of NWRRDS Independent Project Contractor is approximately 60% complete with construction of two zone booster facility “F” and “G” Zone discharge lines within facility have been extended Pump can foundation work in progress with pump cans installed Portion of the perimeter footer and wall is constructed Generator pad and placed with generator and Control Building is 50% complete La Canada Two Zone (“F” & “G”) Booster ConstructionBooster Station Construction Underway NWRRDS Partnered CMAR Project Construction is progressing – approximately 75 percent of main installed Construction clearing for partnered booster began late 2024 with reservoir constructed in March of 2025 Reservoir coatings expected to be complete by end of April 2025 NWRRDS Partnered CMAR Project Construction is progressing – approximately 75 percent of main installed Construction clearing for partnered booster began late 2024 with reservoir constructed in March of 2025 Reservoir coatings expected to be complete by end of April 2025 NWRRDS Independent Twin Peaks Booster Station CMAR Delivery Method Held our first scheduling meeting April 2025 Oro Valley is lead agency Oro Valley will manage the construction of each Partners booster station Oro Valley will be reimbursed for expenses associated with Partner work Approximately 3600 LF of Transmission Main along with Boosters Work slated to begin in July 2025 with 10-month construction period Discussion Water Utility Commission 7. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 06- WATER RESOURCE USAGE Peter A. Abraham, P.E. Water Utility Director Water Utility Commission May 12, 2025 Oro Valley Water Utility Update & Discussion on Water Resource Usage Oro Valley Main Service Area January – March Water Use by Type Countryside Service Area January – March Water Use by Type Discussion Discussion Water Utility Commission 10. Meeting Date:05/12/2025 Submitted By:Maritza Valenzuela, Water SUBJECT: DIRECTOR'S REPORT (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ITEM 09- DIRECTOR'S REPORT Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting May 12, 2025 Oro Valley Water Utility Director’s Report Upcoming Meetings May 21, 2025 Town Council Regular Session Council Chambers @ 6 p.m. June 4, 2025 Town Council Regular Session Council Chambers @ 6 p.m. (Public Hearing on Rates & Tentative Budget) June 9, 2025 Water Utility Commission Meeting Hopi Room @ 5 p.m. – Possible Cancellation June 18, 2025 Town Council Regular Session Council Chambers @ 6 p.m. (Budget Adoption) July 2, 2025 Town Council Summer Break July 14, 2025 Water Utility Commission Meeting Hopi Room @ 5 p.m. – Possible Cancellation July 16, 2025 Town Council Summer Break August 6, 2025 Town Council Summer Break August 11, 2025 Water Utility Commission Meeting Hopi Room @ 5 p.m. – Possible Cancellation Water News – Upper Colorado Basin Snowpack Comparisons Water News - Colorado River System Reservoir Status February 9, 2025 April 6, 2025 Thank You