The URL can be used to link to this page

Home My WebLink AboutPackets - Water Utillity Commission (78)AGENDA WATER UTILITY COMMISSION REGULAR SESSION October 12, 2026 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE SEPTEMBER 14, 2026 REGULAR SESSION MEETING MINUTES 2.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER MURPHY) 3.UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) 4.UPDATE AND DISCUSSION ON WATER OPERATIONS (D. ALLRED) 5.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) 6.UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) 7.DIRECTOR'S REPORT CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 10/9/26 at 5:00 p.m. by ck When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Water Utility Commission 1. Meeting Date:10/12/2026 Submitted By:Meagan Ackerson, Water SUBJECT: REVIEW AND APPROVAL OF THE SEPTEMBER 14, 2026 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve the September 14, 2026 regular session minutes. Attachments 9-14-26 Minutes D R A F T MINUTES WATER UTILITY COMMISSION REGULAR SESSION September 14, 2026 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER Chair Smejkal called the meeting to order at 5:02 p.m. ROLL CALL Present: Rebecca Badruddoja, Commissioner Alan Forrest, Commissioner Greg Hitt, Commissioner Joe Hornat, Vice Chair (attended via Zoom) Steven Linder, Commissioner (attended via Zoom) Michael Smejkal, Chair Absent: Niranjan Vescio, Commissioner CALL TO AUDIENCE There were no speaker requests. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE AUGUST 10, 2026 REGULAR SESSION MEETING MINUTES Motion by Commissioner Greg Hitt, seconded by Commissioner Alan Forrest to approve the August 10, 2026 Regular Session meeting minutes as presented. Vote: 6 - 0 Carried 2.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER MURPHY) Councilmember Murphy provided the following updates: Community Academy Community Programming OV's Path Forward — Proposition 431 Key Project Updates 09/14/26 Minutes, Water Utility Commission Regular Session 1 3.PRESENTATION ABOUT PROPOSITION 431:OV'S PATH FORWARD, THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN (M. SIMMS) Principal Planner Milini Simms provided an update on Proposition 431: OV's Path Forward which included the following: Resident Driven-Process Phase 3: Residents Decide Community Academy 4.UPDATE AND DISCUSSION OF THE BUREAU OF RECLAMATIONS RECORD OF DECISION FOR THE POST 2026 DECISION FRAMEWORK FOR COLORADO RIVER GUIDELINES (M. BASEFSKY) Water Utility Director Peter A. Abraham introduced Mitch Basefsky, who provided the following updates regarding the Bureau of Reclamation’s Post 2026 Colorado River Guidelines Decision: Final Environmental Impact Statement and Record of Decision Record of Decision (ROD) Decision Framwork - Operational Principals Decision Framework - Sideboards ROD Decision Framework - Concerns 2027 - 2028 Operating Guidelines Operation of Lake Powell - Releases Operational Determinations for 2027 Lake Powell Lake Mead Lower Basin Reductions 2026 - 2028 Proposed Lower Basin Reductions 700+ Plan assuming Lower Basin Agreement Impact on CAP Deliveries Lake Powell August 2026 24-Month Study Lake Mead August 2026 24-Month Study Impact of Lower Basin Reductions assuming a Lower Basin Agreement P4 Shortage Sharing 2026 AWBA Commission Approved Policies Discussion ensued among the Commissioners, Mitch Basefsky and Water Utility Director Peter A. Abraham. 5.UPDATE AND DISCUSSION ON TENTATIVE WATER RESOURCE UTILIZATION PLAN FOR 2027 (P. ABRAHAM) Water Utility Director Peter A. Abraham provided the following Water Resource Utilization updates: OVWU 2027 Water Resource Utilization Model Projection Projected Water Deliveries Discussion ensued among the Commission and Water Utility Director Peter A. Abraham. 6.DIRECTOR'S REPORT Water Utility Director Peter A. Abraham provided the following updates: 09/14/26 Minutes, Water Utility Commission Regular Session 2 Water Utility Director Peter A. Abraham provided the following updates: Upcoming Meetings SAWUA Water Forum 2026 CALL TO AUDIENCE There were no speaker requests. ADJOURNMENT Motion by Commissioner Alan Forrest, seconded by Commissioner Greg Hitt to adjourn the meeting at 6:29 p.m. Vote: 6 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 14th day of September, 2026. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Meagan Ackerson Senior Office Specialist 09/14/26 Minutes, Water Utility Commission Regular Session 3 Water Utility Commission 3. Meeting Date:10/12/2026 Requested by: Peter Abraham, Water Submitted By:Meagan Ackerson, Water SUBJECT: UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Item for update and discussion only. Attachments CIP Update Oro Valley Water Utility Update and Discussion on Capital Improvement Projects Lee Jacobs, P.E., C.P.M. Engineering Division Manager Water Utility Commission October 12, 2026 Capital Projects Scheduled for Fiscal Year 2026-2027 Well F-1 Rehabilitation Water Plant 14 Interior and Exterior Coating Big Wash 150k Reservoir interior coating only - possibly NWRRDS 20-inch main crossing Twin Peaks and connecting to Partnered Booster NWRRDS Completion of Construction of Partnered Boosters at Twin Peaks Facility Geophysical Investigation of El Conquistador Intersection – identify underground piping and valves Lambert Lane Hydropneumatic Tank Replacement - possibly Priority list for PRV evaluation going from below ground to above ground designs and logistics. Booster Planning and Rehab in-house designs: Big View Crimson Canyon Hydraulic model to manage demands and expectations to service the WSA H1 (WP-15) and I1 (WP-14) are complete Operational Contingency plan – reservoir isolation and removal from service early June 2026 Temporary relocatable reservoir is 100% complete in-place and disinfected and tested Reservoir Rehabilitation and Planning Water Plant 14 (WP-14) Reservoir Rehabilitation Operations identified well F-1 for rehabilitation We have made a Request For Proposal to remove motor and pump Well F-1 does not have a gyroscope survey of vertical alignment so that will also be included New Discharge head to accommodate both a sounding tube and geophone for scada monitoring of well level Completed a pump test to determine specific capacity of well and calculate a new pump and motor Sanding filter and discharge head modifications Well F-1 Rehabilitation NWRRDS Partnered Transmission Main Project Construction is progressing – approximately 75 percent of main installed LF% Construction completed for partnered reservoir Santa Cruz Crossing schedule anticipated sometime in fall of 2026 Well equipping for recovery wells is approximately 75% complete NWRRDS Partnered Reservoir and Booster Site at Twin Peaks and Lambert Lane NWRRDS Transmission main connection to Blue Bonnet from Reservoir and Booster Site at Twin Peaks and Lambert Lane NWRRDS Independent Twin Peaks Booster Station CMAR Delivery Method Project General Conditions and Value Engineering Finalized October 2025, Long lead time items have been ordered and expected to be ready to install once construction has begun for those items Oro Valley is lead agency coordinating all activity between Marana, Metro Water and OVWU Oro Valley will manage the construction of each Partners booster station, as well as lead on inspections Oro Valley will be reimbursed for expenses associated with Partner work Approximately 3600 LF of Transmission Main along with Three Boosters included with this portion of the project Work slated to begin in early February 2026 with 12 months construction period expected Questions and Discussion Water Utility Commission 4. Meeting Date:10/12/2026 Requested by: Peter Abraham, Water Submitted By:Meagan Ackerson, Water SUBJECT: UPDATE AND DISCUSSION ON WATER OPERATIONS (D. ALLRED) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Item for update and discussion only. Attachments Update on Water Operations David E. Allred Water Operations Manager Operator in Direct Responsible Charge Water Utility Commission October 12, 2026 Oro Valley Water Utility Update and Discussion on Water Operations Activities OVWU Water Operations 27 ADEQ certified operators are responsible for the O&M of the OV & CS potable water service areas: Currently have 3 vacant positions 41 active sites (wells, reservoirs, booster stations & CAP wheeling stations) 377 miles of water mains 2,534 fire hydrants 9,137 valves 36 PRV stations Over 21,000 metered service connections with AMI technology 149 water sampling stations Operations is responsible for the reclaimed water system: 7 (soon to be 8) active sites (reservoir, booster, lake feeds, & park irrigation) 15 miles of reclaimed water main OVWU Water Operations Additional core functions: Operate and monitor the SCADA system for potable and reclaimed systems Manage AZ811 locate request Complete customer service work order requests (new meter installs, manual reads, customer inquiries and other requests from CSC) Maintain drinking water compliance sampling and reporting in accordance with the Safe Drinking Water Act (SDWA) Work closely with other OVWU groups (engineering and admin) and Town departments Water Operations Administration FY 2026/2027 Emergency Response Plan (ERP): COOP (Continuity of Operations Plan) – Update ERP – Add in facilities related the NWRRDS Water Production Activities Big Wash PLC/Instrumentation Project Construction: Staff is undertaking the underground conduit installation for the project Staff fabricated addition on well E-6B shade structure to accommodate the new PLC cabinet Water Production Activities-ADC Inmate Work Program Program Obstacles: OVWU down to one day a week with 2-4 inmates Limited to mostly landscape mitigation and maintenance around water facilities Water Control Systems Activities Programmable Logic Controller and Instrumentation Upgrades: Project is needed to replace “legacy” remote instrumentation and PLCs 10-year CIP project Water Control Systems Activities Completed Upgrades: Rancho Vistoso Booster - 2024 Big View Booster - 2025 La Canada Booster and Reservoir 2025 WP-13 – 2025 WP-15 – 2025 Well C-9 – 2026 Well D-9 – 2026 Water Control Systems Activities FY 2026/2027 Big Wash Project in Progress: New conduits and control wiring New instrumentation to include pressure sensors, four flow meters, and level sensors One new PLC panel for well E-6B controls formerly tied in with booster controls Two PLC upgrades for booster PLC and communication PLC New soft start control for well E-6B Water Control Systems Activities FY 2026/2027 Planned Upgrades: Copper Creek Station - staff will build panel and install Deer Run Reservoir - staff will build panel and install Naranja Facility - tentative depending on above projects and budget Water Distribution Activities Water System Maintenance and Repair: Relocated service line at 20 W. Greenock Dr. Customer private service line ran under Greenock Dr., meter installed on opposite side of ROW Worked with Engineering to relocate meter to correct side of ROW Water Distribution Activities Water System Repairs and Maintenance: Large service line leak at 155 W. Lind Vista reported after hours Staff found a pinched service line with large hole, had leaked for a long time Water Distribution Activities Water System Repairs and Maintenance: After hours main break at 10047 N. Roxbury Dr. 4” PVC main split next to saddle tap Water Meter Operations Activities Meter Maintenance: Identifying meters manufactured 10 years and older for replacement Goal is to replace 400-500 meters monthly Pilot program with Kamstrup and Metron meters Metron – cellular meters – 100 meter pilot Kamstrup – AMI capable with leak detection – 100 meter pilot Both manufacturers require integration with SpryPoint CIS Water Conservation Activities Water Conservation: Monitoring high use reports from SpryIDM and contact customers who may not realize they have a leak Continue to meet with customers who request water audits or have questions on conservation Water Quality Activities Water System Compliance: September 1, 2026 ADEQ issues the 2026 De Minimis General Permit (DGMP) for Arizona good for 5 years-expires 2031 DMGP regulates non-stormwater discharges that has potential to reach U.S. and state protected surface waters OVWU applied for Notice of Intent (NOI) for potable and reclaim water discharges that may occur from routine system maintenance and emergency discharges (flushing-main breaks) Water Quality Activities Water System Compliance: ADEQ issued OVWU De Minimis Discharge Certificates for the potable and reclaim water systems in September 2026 OVWU Water Operations Discussion Water Utility Commission 5. Meeting Date:10/12/2026 Requested by: Peter Abraham, Water Submitted By:Meagan Ackerson, Water SUBJECT: UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Item for discussion only. Attachments Update on Water Utility Financials Water Utility Commission Meeting October 12, 2026 Oro Valley Water Utility Update & Discussion on Water Utility Financials Mary Rallis, CPA Water Utility Administrator Financial Update –Fiscal Year 2026/27 -Revenues REVENUES Actuals Through 9/30/26 Budget 25% Budget Complete @ 9/30/26 Notes Potable Water Sales $4,954,000 $18,005,000 28%Projected to meet budget. Reclaimed Water Sales $476,000 $1,430,000 34%Projected to meet budget. Groundwater Preservation Fees $759,000 $2,600,000 30%Projected to meet budget. Service Fees $261,000 $827,500 32%Projected to meet budget. TOTAL REVENUES $6,450,000 $22,862,500 29%Revenues projected to meet budget. Financial Update –Fiscal Year 2026/27 -Expenses EXPENSES Actuals Through 9/30/26 Budget 25% Budget Complete @ 9/30/26 Notes Personnel $816,409 $4,112,071 20%Projected to be below budget due to 4 vacant positions. Operations & Maintenance $2,606,790 $13,227,720 20%Projected to meet budget. Capital $0 $1,000,000 0%Projected to meet budget. Debt Service $3,827,269 $3,827,269 100%Debt service paid on 7/1/26. Customer Service Update –Through 9/30/26 FY 2025/26 Through 9/30/26 New meters installed 122 16 Customer base 21,731 21,747 Customer Portal 16,011 16,530 Discussion Water Utility Commission 6. Meeting Date:10/12/2026 Requested by: Peter Abraham, Water Submitted By:Meagan Ackerson, Water SUBJECT: UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: For discussion only. Attachments Update on Water Resource Usage Peter A. Abraham, P.E. Water Utility Director Water Utility Commission October 12, 2026 Oro Valley Water Utility Update & Discussion on Water Resource Usage Oro Valley Main Service Area Jan. – Sept. Water Use by Type Countryside Service Area Jan. – Sept. Water Use by Type Discussion Discussion Water Utility Commission 7. Meeting Date:10/12/2026 Requested by: Peter Abraham, Water Submitted By:Meagan Ackerson, Water SUBJECT: DIRECTOR'S REPORT RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Director's Report Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting October 12, 2026 Oro Valley Water Utility Director’s Report Upcoming Meetings October 15, 2026 Community Academy – Water Resources & Conservation Council Chambers @ 6 p.m. October 16, 2026 State of the Town Hilton El Conquistador October 21, 2026 Town Council Regular Session Council Chambers @ 6 p.m. November 4, 2026 Town Council Regular Session Council Chambers @ 6 p.m. November 9, 2026 Water Utility Commission Meeting Hopi Room @ 5 p.m. SAWUA Water Forum 2026 Opportunity for Commission Discussion on 2026 SAWUA Forum Thank You