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**AMENDED (12/15/00, 4:30 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION DECEMBER 18, 2000 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03 (A)(7) discussion regarding the possible lease g g and/or purchase of real property (90 acre parcel located adjacent to CDO Wash, east of La Canada Drive) 2. Pursuant to ARS 38-431.03 (A)(3) (A)(7) legal advice andendin p g litigation regarding Town of Oro Valley v Canada Hills Water Company , Ltd. partnership et al (Pima County Cause #332525) 3. Pursuant to ARS 38-431.03 (A)(3) legal advice regarding Comcast Cable proposed lease g g 4. ** Pursuant to ARS 38-431.03(A)(3) legal advice regarding Water Utility Projects (Water Plant #14, a 16" Transmission Line Serving Water Plant #14) (and related infrastructure) REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open MeetingLaw, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council as they have not beenp laced on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", lease specify what p p you wish to discuss when completing the blue speaker card. 12/18/00 Agenda,Council Regular Session 2 CONSENT AGENDA (Consideration and/or possible action) A. **Minutes — 11/15/00; "11/20/00; "11/29/00 B. Finance Report— Month ended October 31, 2000 C. Coyote Run Monthly Report— November 2000 D. Police Report— October 2000 E. Public Works Project Status Report F. Resolution No. (R)00-100 Award of contract for Project No. OV30- 99/00 07 Professional Engineering Services for Lambert Lane from First Avenue to Rancho Sonora ultimate 4 lane cross section improvements to Entranco Inc. in the amount of$401,070 G. Resolution No. (R)00-107A resolution approving a License Agreement accepting existing mailboxes, masonry walls, fences and other landscape elements within the Naranja Ranch I subdivision H. Resolution No. (R)00-108 A resolution accepting those streets located within the Naranja Ranch I subdivision as public streets I. Resolution No. (R)00-109 Consenting to the expansion of the Metropolitan Domestic Water Improvement District Boundaries J. OV12-99-12 Rancho Vistoso Neighborhood 5 - Professional Offices Public Art 2. PRESENTATION OF CERTIFICATE OF APPRECIATION TO PHYLLIS CUTCHER FOR VOLUNTEER SERVICES RELATING TO THE ORO VALLEY TOWN LOGO 3. PUBLIC HEARING — ORDINANCE NO. (0)00-40 ADOPTION OF 2000 ICC ELECTRICAL CODE —ADMINISTRATIVE PROVISIONS DECLARED A PUBLIC RECORD BY (R)00-101 4. FISCAL YEAR 2001-`06 CAPITAL IMPROVEMENTS PLAN TECHNICAL ADVISORY COMMITTEE REPORT AND REQUEST FOR APPROVAL OF THE EVALUATION CRITERIA AND WEIGHTS Explanation: Staff will update the Council on the status of the Capital Improvements Plan and will request that the Council consider approving the CIP project evaluation criteria and weights so the Technical Advisory Committee can rank each project for funding. 5. DISCUSSION AND/OR POSSIBLE ACTION RELATING TO A REQUEST FOR SETTLEMENT AUTHORITY REGARDING TOWN OF ORO VALLEY VS. CANADA HILLS WATER COMPANY 6. RESOLUTION NO. (R)00-IIOAPPROVAL OF A LEASE OF TOWN OWNED REAL PROPERTY BY COMCAST CABLE COMPANY 12/18/00 Agenda, Council Regular Session 3 (PROPERTY LOCATED 601 NARANJA DRIVE)(CONTINUED FROM 12- 06-00) 7. DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE APPROVAL OF THE POLICE DEPARTMENT TO ESTABLISH THE OFFICE OF PROFESSIONAL DEVELOPMENT AND TO HIRE AN OFFICE OF PROFESSIONAL DEVELOPMENT ADMINISTRATOR 8. OV12-00-11 STONE CANYON III PRELIMINARY PLAT, LOTS 235-275 COMMON AREAS A AND C, LOCATED ON TORTOLITA MOUNTAIN DRIVE WITHIN RANCHO VISTOSO, NEIGHBORHOOD 11 Explanation: Stone Canyon III will feature a variety of custom homes built on one-acre lots with 41 proposed lots within a 90.25-acre site. 9. OV12-96-14A REVISED FINAL PLAT, TANGERINE HEIGHTS, LOTS 1- 80 LOCATED NORTH OF TANGERINE ROAD AND APPROXIMATELY % MILE EAST OF LA CANADA DRIVE Explanation: The applicant is requesting a revision to the final plat of Tangerine Heights to increase the grading limit for R1-20 lots (except Lot 30) from 10,000 sq. ft. to 12,000 sq. ft. In addition, to add drainage easements for Lots 25, 30 & 31 10. DISCUSSION AND/OR POSSIBLE ACTION REGARDING A CONTRACT TO PURCHASE ASSETS OF THE MIDVALE WATER COMPANY 11. **RECONSIDERATION BY COUNCIL MEMBER DICK JOHNSON - RESOLUTION NO. R(00)-105 OV12-00-20A SETTING POLICY REGARDING DEVELOPMENT IN AREAS WITH SLOPES 25% AND GREATER WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT (CONSIDERED AT 12/06/00 MEETING) 12. **POSSIBLE CONSIDERATION AND/OR ACTION RELATING TO RESOLUTION NO. R(00)-105 OV12-00-20A SETTING POLICY REGARDING DEVELOPMENT IN AREAS WITH SLOPES 25% AND GREATER WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT (CONSIDERED AT 12/06/00 MEETING) TOWN MANAGER'S REPORT CALL TO AUDIENCE— According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific 12/18/00 Agenda,Council Regular Session 4 member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 12/08/00 AMENDED AGENDA POSTED: 12/15/00 4:30 PM 4:30 PM LH lh A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION DECEMBER 18, 2000 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03 (A)(7) discussion regarding the possible lease and/or purchase of real property (90 acre parcel located adjacent to CDO Wash, east of La Canada Drive) 2, Pursuant to ARS 38-431.03 (A)(3) (A)(7) legal advice and pending litigation regarding Town of Oro Valley v Canada Hills Water Company , Ltd. partnership et al (Pima County Cause #332525) 3. Pursuant to ARS 38-431.03 (A)(3) legal advice regarding Comcast Cable proposed lease REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 11/15/00 B. Finance Report — Month ended October 31, 2000 C. Coyote Run Monthly Report — November 2000 12/18/00 Agenda,Council Regular Session 2 D. Police Report — October 2000 E. Public Works Project Status Report F. Resolution No. (R)00-100 Award of contract for Project No. OV30- 99/00 07 Professional Engineering Services for Lambert Lane from First Avenue to Rancho Sonora ultimate 4 lane cross section improvements to Entranco Inc. in the amount of $4019070 G. Resolution No. (R)O0-107A resolution approving a License Agreement accepting existing mailboxes, masonry walls, fences and other landscape elements within the Naranja Ranch I subdivision H. Resolution No. (R)00-108 A resolution accepting those streets located within the Naranja Ranch I subdivision as public streets L Resolution No. (R)00-109 Consenting to the expansion of the Metropolitan Domestic Water Improvement District Boundaries J. 0V12-99-12 Rancho Vistoso Neighborhood 5 - Professional Offices Public Art 2. PRESENTATION OF CERTIFICATE OF APPRECIATION TO PHYLLIS CUTCHER FOR VOLUNTEER SERVICES RELATING TO THE ORO VALLEY TOWN LOGO 3. PUBLIC HEARING — ORDINANCE NO. (0)00-40 ADOPTION OF 2000 ICC ELECTRICAL CODE —ADMINISTRATIVE PROVISIONS DECLARED A PUBLIC RECORD BY (R)00-101 4. FISCAL YEAR 2001-`06 CAPITAL IMPROVEMENTS PLAN TECHNICAL ADVISORY COMMITTEE REPORT AND REQUEST FOR APPROVAL OF THE EVALUATION CRITERIA AND WEIGHTS Explanation: Staff will update the Council on the status of the Capital Improvements Plan and will request that the Council consider approving the CIP project evaluation criteria and weights so the Technical Advisory Committee can rank each project for funding. 5. DISCUSSION AND/OR POSSIBLE ACTION RELATING TO A REQUEST FOR SETTLEMENT AUTHORITY REGARDING TOWN OF ORO VALLEY VS. CANADA HILLS WATER COMPANY 6. RESOLUTION NO. (R)00-IIOAPPROVAL OF A LEASE OF TOWN OWNED REAL PROPERTY BY COMCAST CABLE COMPANY (PROPERTY LOCATED 601 NARANJA DRIVE)(CONTINUED FROM 12- 06-00) 12/18/00 Agenda, Council Regular Session 3 7. DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE APPROVAL OF THE POLICE DEPARTMENT TO ESTABLISH THE OFFICE OF PROFESSIONAL DEVELOPMENT AND TO HIRE AN OFFICE OF PROFESSIONAL DEVELOPMENT ADMINISTRATOR 8. OV12-00-11 STONE CANYON III PRELIMINARY PLAT, LOTS 235-275 COMMON AREAS A AND C, LOCATED ON TORTOLITA MOUNTAIN DRIVE WITHIN RANCHO VISTOSO, NEIGHBORHOOD 11 Explanation: Stone Canyon III will feature a variety of custom homes built on one-acre lots with 41 proposed lots within a 90.25-acre site. 9. OV12-96-144 REVISED FINAL PLAT, TANGERINE HEIGHTS, LOTS 1- 80 LOCATED NORTH OF TANGERINE ROAD AND APPROXIMATELY 1/4 MILE EAST OF LA CANADA DRIVE Explanation: The applicant is requesting a revision to the final plat of Tangerine Heights to increase the grading limit for R1-20 lots (except Lot 30) from 10,000 sq. ft. to 12,000 sq. ft. In addition, to add drainage easements for Lots 25, 30 & 31 10. DISCUSSION AND/OR POSSIBLE ACTION REGARDING A CONTRACT TO PURCHASE ASSETS OF THE MIDVALE WATER COMPANY TOWN MANAGER'S REPORT CALL TO AUDIENCE— According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 12/08/00 4:30 PM LH A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. 12/18/00 Agenda,Council Regular Session 4 The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION NOVEMBER 20, 2000 TOWN COUNCIL CHAMBERS DRAFT 11,000 N. LA CANADA DRIVE ORO VALLEY,ARIZONA STUDY SESSION CALL TO ORDER—7:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Werner Wolff, Council Member Bart Rochman, Council Member EXCUSED: Dick Johnson, Council Member 1. ADMINISTRATION BUILDING EXPANSION PROJECT— REVIEW OF PROJECT ESTIMATED COSTS COMPARED TO BUDGET Town Engineer Bill Jansen explained that this project was funded in the Town's FY 00/01 budget in the amount of$300,000 for expansion of the Administration Building & $274,000 for a expansion of the Legal Services/Court Building. He explained that Sakeller & Associates has been developing a programming report and schematic design for the expansion of these buildings. He explained that it was the consensus of staff that the relocation of the Attorney's staff and the interior remodeling of the court building to accommodate the needs of the Magistrate, was the recommended course of action. He explained that the initial fundingof the was insufficient to $574,000meet the demands of the long term staff. Therefore, he reviewed a table that illustrates the space that can be provided by the existing funding and the additional funding: g Scheme A: This option includes 2,350 square feet at an estimated total cost of $616,437. Should the Councilgive direction topursue Scheme A , staff recommends that the additional $42,437 in funding be provided by the General Fund's cash contingency. (Staff expansion— additional 8 staff persons, including Council ) ex ansion . p Scheme B: This option includes 6,300 square feet at an estimated total cost of $1,441,752. The expansion projects would require $868,000 over the $574,000 amount included in the budget. (Staff estimated requirements for staff expansion—additional 19 staff persons). Mr. Jansen reviewed the comparative cost estimate between the tworo osed building p expansion schemes. He pointed out that no matter what expansion is selected, the parking lot will have to be expanded. 11/20/00 Minutes, Council Study Session 2 Architect Dino Sakellar showed the following schematic design and reviewed the proposed modifications: • Existing Site Plan • Expanded Parking Lot (Adds 26 parking spaces for Scheme A or Scheme B) • Scheme A (2,350 SF) • Scheme B (6,300 SF) Finance Director David Andrews reviewed the funding options for Scheme A and Scheme B. Option 1 — 100% cash financing with no borrowing. The General Fund's cash contingency reserves could absorb the additional $868,000 within existing Town budgetary policy. Option II —Combination cash ($574,000)/debt financing ($868,000). In addition to the $868,000 approximately $12,000 in issuance costs would be incurred. The annual debt serve on an $868,000 note would be $90,000 with payback over a 15 year period. Option III — 100% debt financing. In addition to the $1,442K project cost approximately p Y incurred would be in issuance costs. The annual debt service would be about $147,000 with a 15 year payback period at 5.25%with an excise taxled e. p g Mr. Sakellar pointed out that if the Council decides on Scheme B, the town site will be at 100% "build-out," and there will be no more room for expansion on thero ert . p p Y Discussion followed concerning the cost savings by relocating the Town Attorney to the Administration Building without having to build additional space onto the Magistrate g Court Building. Judge George Dunscomb explained that as the population grows the next stepfor the Court will be to hire a part-time civil traffic hearing officer. He stated that a civil traffic hearing officer's hearing room could be created within the Court building. He stated that if the Attorney's Office were to relocate in the Administration Building, the Court could g take over those offices and it would meet the needs of the Court. Discussion followed regarding the proposed layout of the addition and how it will affect the existing view shed and the need to protect the windows fromg olf balls. Mayor Loomis expressed concern with the fact that we will be at "build-out" of the site and that there will be no further room to grow. In answer to a question by Mayor Loomis, Mr. Sweet stated that possiblya municipal . p services building may be needed at the Naranja town site area. He hoped that with advances in technology to help improve efficiency, the Town won't have to continue adding on to buildings or adding a lot of additional town staff. However, he feels adding the additional 6,300 square feet to the Administration Building willgo longway. a 11/20/00 Minutes,Council Study Session 3 In answer to a question by Council Member Rochman, Mr. Sakellar stated that the land does lend itself to 2 stories. However, he stated that the 6,300 square feet is about all that can be added with the amount of available parking. He pointed out that without the town granting itself some variances, the parking is limited. He stated that the costs to go to a 2 story building with parking underneath would be extremely expensive. In answer to a question by Mayor Loomis, Mr. Sinclair and Mr. Jansen agreed that the modular work spaces have worked out very well for the employees in the Community y Development Building. Discussion followed regarding remodeling needs of the Court and the need to keep the Attorney's Office separate from the Magistrate Court Council Member Wolff and Vice Mayor LaSala agreed that Scheme B, adding the additional 6,300 square feet would be the best way to go. In answer to a concern expressed by Mayor Loomis, Mr. Jansen stated that the purpose of bringing this to Council was to address the financial needs and that what was proposed is a very rough draft of the layout. Mayor Loomis asked that this request be brought back to the Town Council with a Resolution requesting a budget change, including modifications to the Council Chambers, and identifying where the money will come from. Mayor Loomis called a recess at 8:20 p.m. Meeting resumed at 8:30 p.m. 2. TOWN OWNED PROPERTY INFORMATION Mr. Jansen stated that the Departments of Public Works, Planning & Zoning and Water Utility staff have conducted a review of parcels of land owned by the Town. Parcels were identified by information obtained from the Pima County Assessor's Office and incorporated into a GIS map of the Town. A total of 74 parcels were identified. The parcels were then reviewed and categorized by usage. Civil Engineering Technician Steven Faaborg gave a presentation showing the location of the properties owned by the Town and reviewed the following categories: • Water Utility parcels - 34 parcels related to the Water Utility. • Right-of-way acquisitions - 12 parcels of acquired rights-of-way that were previously private streets and have now been dedicated to the Town. • Drainage or Riparian areas— 12 parcels. • Parks and Trails— 11 parcels are either existing or future parks and trails. • Slope protection—3 parcels. • Town buildings and facilities—2 parcels. 11/20/00 Minutes,Council Study Session 4 Town Manager Chuck Sweet stated that he is supplying the cell phone providers with a copy of tonight's presentation to help the providers determine the best properties to locate their stealth equipment. Mayor Loomis suggested that Public Works should be responsible for these properties. He asked what the limitations would be in the Honey Bee Canyon area. Council Member Wolff suggested renaming Dennis Weaver Park. Vice Mayor LaSala explained that the town has taken the initiative to work with the cell providers to work out a policy that will benefit the town. SAVE-A-PLANT PROGRAM POLICY Community Development Director Brent Sinclair and Planner II Melissa Shaw reviewed their proposal to broaden the scope of the existing policy regarding the Save-A-Plant program. They asked for direction regarding: 1. Overall coordination and prioritization of salvages. 2. Out-of-town users/donators. 3. Training of volunteers. Ms. Shaw referred to a grant application for an Environmental Education Grant that was submitted to the U.S. Environmental Protection Agency on November 14, 2000. She explained that if the grant funds were received, the funds would go towards training our town volunteers in preserving the Sonoran Desert environment for one year. Ms. Shaw pointed out that currently, our supply of potentially salvageable sites exceeds the demand indicated by our participants. She stated that some Homeowner Associations located outside of the Town limits have expressed an interested in participating in the Town's program. In response to a question by Mayor Loomis, Ms. Shaw pointed out that currently Oro Valley is the only jurisdiction with a Save-A-Plant program. Mayor Loomis urged that we try to get Tucson, Marana and Pima County to set up a Save-A-Plant program in their communities. Mr. Sinclair stated that before Oro Valley HOA's can participate in this program, the Town Council must approve them being added to the current Save-A-Plant resolution. Town Manager Chuck Sweet stated that in regards to requests to salvage by HOA's located outside of the Town limits, the Town has many public works projects that could use salvaged landscape materials. He suggested that the town create a nursery to hold the inventory of plants for town use when needed. He said that the Town's needs should take first priority. Mr. Sweet stated that this proposed amended policy will be brought back to the Town Council for action at a later meeting. 11/20/00 Minutes,Council Study Session 5 3. OFFICE OF PROFESSIONAL DEVELOPMENT—CHIEF SHARP PROPOSAL Chief of Police Danny Sharp reviewed his proposal for creating an Office of Professional Development. He stated that this proposal would provide state of the art services for the individual and organizational health and well-being of the police department. He explained that there are significant"stressers," and statistics show that if someone has encountered a significant trauma, they will leave their employment in 5 years if there is no meaningful intervention. He stated that this can create a financial impact and also impact the ability to recruit and retain. He stated this proposal would make the department unique. Chief Sharp stated that one of the Town's Reserve Officers is Dr. Sarah Hallett who does significant work throughout the State dealing with critical stress management issues that are unique to law enforcement. Chief Sharp stated that the administrator for this program would oversee Peer Support, Critical Incident Stress Management, Family Support and Education. In answer to a question by Council Member Rochman, Chief Sharp stated that no other agency currently has this program. He also stated that Dr. Hallett has provided her services when needed. He pointed out that Dr. Hallett assisted when the murder/suicide incident occurred last year. Discussion followed regarding how this program could help prevent cynicism and unethical behavior within the department. Vice Mayor LaSala pointed out that Oro Valley is not a small town anymore and the importance of being prepared for the future. Chief Sharp stated the funding will come from racketeering money, and will only be available for the pilot program. General funds may have to be asked for in the future, however he will explore future grant funding that may be available. In answer to concerns expressed by Mayor Loomis, Chief Sharp stated the training will be mandatory and will depend on the individual needs of the person. He also stated that although the pilot program will start with the police department, this program could be applied town wide in the future. This item will be placed on a future agenda for Council action. ADJOURNMENT Vice Mayor LaSala MOVED to adjourn the study session at 9:25 p.m. MOTION SECONDED by Council Member Wolff. MOTION carried 4—0. Respectfully submitted, / /� � - r• , Kathryn E. Cuvelier, CMC Town Clerk MINUTES A ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 15, 2000 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION CALL TO ORDER- 6:05 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member EXCUSED: Werner Wolff, Council Member EXECUTIVE SESSION MOTION: Council Member Rochman MOVED tog o into Executive Session at 6:05 p.m. for the following purpose: 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice & (A)(7) acquisition of real property regarding Midvale Farms Water Company 2. Pursuant to ARS 38-431.03(A)(3) Legal Advice regarding Item 12, Resolution No. (R)00-102 A Resolution of the Mayor& Council of the Town of Oro Valley, Arizona, authorizing the execution and delivery of a ground lease, an equipment lease, a lease-purchase agreement, a trust agreement, a continuing disclosure certificate, an obligation purchase agreement and related documents; approving a preliminary official statement and authorizing the preparation, execution and delivery of a final official statement; approving the issuance and sale of not to exceed $7,000,000 aggregate principal amount of water development fee revenue obligations, Series 2000, evidencing a proportionate interests of the owners thereof in the lease-purchase agreement; authorizing the taking of all other actions necessary to consummate the transactions contemplated by this resolution rescinding Resolution No. (R)00-88, and declaring an emergency. Council Member Johnson SECONDED the motion. Motion carried, 4—0. Mayor Loomis announced that in addition to the Council, the Town Manager, the Town Clerk and the Town Attorney, Water Utility Director Alan Forrest would be present in Executive Session for Item 1 and Finance Director David Andrews and Mr. Fred Rosenfeld, Bond Counsel, would be present for Item 2. MOTION: Vice Mayor LaSala MOVED to go out of Executive Session at 6:58p.m. Council Member Johnson SECONDED the motion. Motion carried, 4—0. 11/15/00 Minutes, Council Regular Session 2 RESUME REGULAR SESSION CALL TO ORDER 7:05 p.m. ROLL CALL: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member(Left meeting at 7:37 p.m.) Bart Rochman, Council Member EXCUSED: Werner Wolff, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. CALL TO AUDIENCE Henry Suozzi, 11733 N. Mandarin Lane, presented a compilation of materials to the Mayor and Council regarding recruitment and screening of volunteers. He stated that he thought it was useful information that could possibly be used for future volunteer recruitment for the Town. Laura Pinnas, GIS Analyst for the Town, reported that November 12th-18th was GIS (Geographic Information System) Awareness Week. She stated that GIS Awareness Week helps promote geographic awareness around the world. She thanked Mayor Loomis for proclaiming November 15, 2000 "National Geographic Information System p Y Day"in Oro Valley. 1. CONSENT AGENDA MOTION: Vice Mayor LaSala MOVED to APPROVE the Consent Agenda(with the exception of Item G that was moved to the 12/16/00 Council Agenda.) Council Member Johnson SECONDED the motion. Motion carried, 4—0. A. Minutes— 10/18/00; 11/1/00 B. Public Works Project Status Report C. Building Safety Activity Report— October 2000 D. Coyote Run Activity Report—October 2000 E. Resolution No. (R)00-98 Authorization &Approval of Intergovernmental Agreement Amendment #1 between the Town of Oro Valley and Pima County for the continued provision of Animal Control Services for a term extended to June 30, 2002 F. Resolution No. (R)00-99 Award of Contract for OV 30 99/00-20 to RS Engineering for professional engineering services for Design Concept 11/15/00 Minutes,Council Regular Session 13 2. The applicant shall submit a sign package for the entire development site for the Development Review Board approval. All signage must be uniform in color and design. 3. Parking lot lights shall meet the requirements of the Oracle Road Scenic Corridor Overlay District, Sec. 13-205 of the Oro Valley Zoning Code Revised, and Article 6-7 of the Town Code. Light fixtures shall be no higher than 24 feet in height, consist of high g � g pressure sodium no greater than 400 watts which eliminates all glare lare and include"full cut-off optics." Vice Mayor LaSala SECONDED the motion. Motion carried, 3 — 0. 11. OV12-00-13 ARIZONA GLASSWORKS OF ORO VALLEY NATIVE PLANT PRESERVATION, SALVAGE AND MITIGATION PLAN AND LANDSCAPE PLAN, LOCATED AT THE FOOTHILLS BUSINESS PARK Community Development Director Brent Sinclair reported that staff recommends approval of the Native Plant Preservation, Salvage and Mitigation Plan and Landscape p Plan for the Arizona Glassworks of Oro Valley site located in the Foothills Business Park. MOTION: Vice Mayor LaSala MOVED to APPROVE OV 12-00-13 Arizona Glassworks of Oro Valley Native Plant Preservation, Salvage and Mitigation Plan, g gand Landscape Plan effective on the date of satisfaction of the conditions listed in Exhibit «A.19 A) 1. If field inspection reveals a higher number oflants suitable for salvage,ge, the salvage plan shall be revised. 2. Per Sec. 14-1051.3 (of the Oro ValleyZoningCode Revised,) the temporary nursery shall be provided with routine water and maintenance if automatic irrigation is not provided. 3. Per Sec. 11-203B (of the Oro Valley Zoning Code Revised,) the Landscape Plan shall be revised to include additional screening(wall/landscape) along the north property line providing a 6 foot high opaque screen between the loading area and the adjacent property. 4. Two (2) benches shall be installed near the main entryway of Building No. 2. In addition, show the one (1)bench near the bicycle storage area of Building No. 2, and the landscape plan revised accordingly. Council Member Rochman SECONDED the motion. Motion carried, 3 —0. TOWN MANAGER'S REPORT Town Manager Chuck Sweet reported that the Arizona Department of Transportation (ADOT) has notified the Town that the traffic signal at the Tangerine Road and First intersectionth g Avenue will be turned on November 20 . 11/15/00 Minutes,Council Regular Session 14 CALL TO AUDIENCE No speakers. ADJOURNMENT MOTION: Vice Mayor LaSala MOVED to ADJOURN at 8:50 p.m. Council Member Rochman SECONDED the motion. Motion carried, 3 —0. Respectfully submitted, Roxana Garrity, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 15th day of November,2000. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,2000. Kathryn E. Cuvelier, CMC Town Clerk MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 15, 2000 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION CALL TO ORDER - 6:05 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member EXCUSED: Werner Wolff, Council Member EXECUTIVE SESSION MOTION: Council Member Rochman MOVED to go into Executive Session at 6:05 p.m. for the following purpose: 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice& (A)(7) acquisition of real property regarding Midvale Farms Water Company 2. Pursuant to ARS 38-431.03(A)(3) Legal Advice regarding Item 12, Resolution No. (R)00-102 A Resolution of the Mayor& Council of the Town of Oro Valley, Arizona, authorizing the execution and delivery of a ground lease, an equipment lease, a lease-purchase agreement, a trust agreement, a continuing disclosure certificate, an obligation purchase agreement and related documents; approving a preliminary official statement and authorizing the preparation, execution and delivery of a final official statement; approving the issuance and sale of not to exceed $7,000,000 aggregate principal amount of water development fee revenue obligations, Series 2000, evidencing a proportionate interests of the owners thereof in the lease-purchase agreement; authorizing the taking of all other actions necessary to consummate the transactions contemplated by this resolution rescinding Resolution No. (R)00-88, and declaring an emergency. Council Member Johnson SECONDED the motion. Motion carried, 4—0. Mayor Loomis announced that in addition to the Council, the Town Manager, the Town Clerk and the Town Attorney, Water Utility Director Alan Forrest would be present in Executive Session for Item 1 and Finance Director David Andrews and Mr. Fred Rosenfeld, Bond Counsel, would be present for Item 2. MOTION: Vice Mayor LaSala MOVED to go out of Executive Session at 6:58 p.m. Council Member Johnson SECONDED the motion. Motion carried, 4—0. 11/15/00 Minutes,Council Regular Session 2 RESUME REGULAR SESSION CALL TO ORDER 7:05 p.m. ROLL CALL: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member(Left meeting at 7:37 p.m.) Bart Rochman, Council Member EXCUSED: Werner Wolff, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. CALL TO AUDIENCE Henry Suozzi, 11733 N. Mandarin Lane, presented a compilation of materials to the Mayor and Council regarding recruitment and screening of volunteers. He stated that he thought it was useful information that could possibly be used for future volunteer recruitment for the Town. Laura Pinnas, GIS Analyst for the Town, reported that November 12th-18th was GIS Y (Geographic Information System) Awareness Week. She stated that GIS Awareness Week helps promote geographic awareness around the world. She thanked Mayor Loomis for proclaiming November 15, 2000 "National Geographic Information System Day"in Oro Valley. 1. CONSENT AGENDA MOTION: Vice Mayor LaSala MOVED to APPROVE the Consent Agenda (with the exception of Item G that was moved to the 12/16/00 Council Agenda.) Council Member Johnson SECONDED the motion. Motion carried, 4—0. A. Minutes— 10/18/00; 11/1/00 B. Public Works Project Status Report C. Building Safety Activity Report—October 2000 D. Coyote Run Activity Report—October 2000 E. Resolution No. (R)00-98 Authorization & Approval of Intergovernmental Agreement Amendment#1 between the Town of Oro Valley and Pima County for the continued provision of Animal Control Services for a term extended to June 30, 2002 F. Resolution No. (R)00-99 Award of Contract for OV 30 99/00-20 to RS Engineering for professional engineering services for Design Concept 11/15/00 Minutes,Council Regular Session 3 Report for Pusch View Lane extension and Canada Del Oro/First Avenue bridge widening in the amount of$143,572.00 G. **Resolution No. (R)00 100 OV 30 99/00 07 Award of contract to Entranco, Inc. for professional engineering services for the Lambert Lane: First Avenue to Rancho Sonora safety improvements in the amount of $229,298.00 (This item will be considered at the 12-6-00 meeting) H. OV12-99-14 Approval of Plant Preservation & Landscape Plans for 3rd Fairway at Oro Valley Country Club, located south and adjacent to the Canada del Oro Wash, and north and adjacent to Oro Valley Estates 2. PRESENTATION OF CERTIFICATE OF APPRECIATION TO DESERT POINT RETIREMENT COMMUNITY FOR THEIR SPONSORSHIP OF THE COYOTE RUN WALK-A-THON Mayor Loomis presented a Certificate of Appreciation to Tom Kappler, General Manager of Desert Point at La Reserve for their sponsorship and participation of the Coyote Run Walk-a-Thon. 3. APPOINTMENTS TO THE PARKS AND RECREATION ADVISORY BOARD WITH TERMS EXPIRING MAY 31,2002 MOTION: Council Member Johnson MOVED to APPOINT Mr. John Russell and Ms. Jennifer Fuchs to the Parks and Recreation Advisory Board with their terms expiring May 31, 2002. Council Member Rochman SECONDED the motion. Motion carried, 4— 0. Mayor Loomis moved Item 12 forward on the agenda. 12. RESOLUTION NO. (R)00-102 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA,AUTHORIZING THE EXECUTION AND DELIVERY OF A GROUND LEASE,AN EQUIPMENT LEASE, A LEASE-PURCHASE AGREEMENT,A TRUST AGREEMENT, A CONTINUING DISCLOSURE CERTIFICATE, AN OBLIGATION PURCHASE AGREEMENT AND RELATED DOCUMENTS; APPROVING A PRELIMINARY OFFICIAL STATEMENT AND AUTHORIZING THE PREPARATION, EXECUTION AND DELIVERY OF A FINAL OFFICIAL STATEMENT; APPROVING THE ISSUANCE AND SALE OF NOT TO EXCEED $7,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER DEVELOPMENT FEE REVENUE OBLIGATIONS, SERIES 2000, EVIDENCING A PROPORTIONATE INTERESTS OF THE OWNERS THEREOF IN THE LEASE-PURCHASE AGREEMENT; AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO CONSUMMATE THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION RESCINDING RESOLUTION NO. (R)00-88,AND DECLARING AN EMERGENCY. 11/15/00 Minutes,Council Regular Session 4 Finance Director David Andrews reported that due to a possible claim by an outside party, it was necessary for the Town to re-adopt a resolution authorizing the sale of Water Development Fee Revenue Obligations. He explained that the Financing Team has modified all pertinent documents related to the Obligation issuance. Fred Rosenfeld, Bond Counsel, reported that the new transaction was essentially the same transaction that was originally approved by Resolution No. (R)00-88 which Council adopted on September 15th. He explained that the new transaction would add a modest excise tax pledge subordinate to its existing excise tax obligations and any future excise tax obligations issued equal in status to outstanding obligations. Mr. Rosenfeld then reviewed the process for the execution of the transaction. In response to a question from Vice Mayor LaSala regarding the Town's Excise Tax Bond ratings, Town Manager Chuck Sweet explained that the Town recently went before two rating agencies. The first agency, Fitch, gave the Town an upgrade from an A- rating to an A+ and Standard and Poors gave the Town an upgrade from an A- to an A. Michael Meehan, 33 N. Stone Avenue, Legal Counsel representing Vistoso Partners, explained that Vistoso Partners had entered into an agreement with the Town in connection with the sale of the water company. He explained that the agreement provided valuable water facilities to the Town for the benefit of the area without payment in return for financial consideration to be received in the future as housing and other properties were developed. Mr. Meehan further explained that a dispute arose between the Town and Vistoso Partners that involved the charging and collecting of water development fees as development went forward. He stated that recently Vistoso Partners learned that the Town was proposing to issue revenue bonds by pledging to collect substantial water development fees that Vistoso Partners understand under its contract with the Town, can not be charged. He said that they wished to see the Town move forward with this necessary furnishing of water and other facilities,but Vistoso Partners had concerns that some factual problems remain. In response to a comment from Mayor Loomis, Mr. Rosenfeld explained that he would suggest adding the following wording to the end of Section 5: "The Mayor and the Finance Director are authorized to make such deletions, additions, or changes to the Preliminary Official Statement or the Official Statement as they deem necessary or desirable." MOTION: Vice Mayor LaSala MOVED to approve Resolution No. (R)00-102, authorizing the execution and delivery of a Ground Lease, an Equipment Lease, a Lease- Purchase Agreement, a Trust Agreement, a Continuing Disclosure Certificate, an Obligation Purchase Agreement and related documents; approving a Preliminary Official Statement and authorizing the preparation, execution and delivery of a Final Official Statement; approving the issuance and sale of not to exceed $7,000,000 aggregate principal amount of Water Development Fee Revenue Obligations, Series 2000, evidencing a proportionate interest of the owners thereof in the Lease-Purchase Agreement; authorizing the taking of all other actions necessary to consummate the 11/15/00 Minutes,Council Regular Session 5 transactions contemplated by this Resolution rescinding Resolution Ro. (R)00-88, and declaring an emergency and including Mr. Rosenfeld's additions to Section 5. ("The Mayor and the Finance Director are authorized to make such deletions, additions, or changes to the Preliminary Official Statement or the Official Statement as they deem necessary or desirable." Council Member Johnson SECONDED the motion. Motion carried, 4—0. 4. PUBLIC HEARING: Mayor Loomis explained that Agenda Item 4A-G were all ordinances related to Building Codes. One public hearing would be held to cover all the ordinances. Town Clerk Kathryn Cuvelier read the Ordinances into the record. Community Development Director Brent Sinclair reported that there has been a national effort to provide one set of model Building Codes throughout the country to help create uniformity and standardization of codes. One standardized code has been created entitled the 2000 International Building Codes. If adopted, it would replace the 1994 Uniform Building Code that is currently being used by the Town. Mr. Sinclair stated that the adoption of the 2000 International Building Code would provide a bond with local municipalities. He also explained that once the Codes were adopted, local contractors and businesses would be notified of the changes. Bill Jones, Chief Building Official for Pima County, stated that in July of 1998, Pima County and the Cityof Tucson adopted the International Building Code, International Plumbing Code, and the International Mechanical Code. He explained that Pima County is in the process of adopting the same ordinances that are before the Oro Valley Town Council and the City of Tucson will be bringing forth the same ordinances on Monday, November 20th. Dave Mann, Building Official for City of Tucson, and a member of the Board of Directors of the International Conference of Building Officials explained that Tucson is serious about the changes and would be adopting the same amendments to help provide consistency throughout the region. Mayor Loomis opened the public hearing. Jim Kriegh, 40 E. Calle Concordia, stated that he had visited the City of Tucson and Pima County and talked to their staff regarding the adoption of the 2000 International Building Codes and amendments. He stated that he was pleased to see the regional effort towards the uniform design. He recommended adoption of the ordinances. John Kohn, 6801 N. Paseo de Los Altos, Mechanical Contractor, urged Council to approve the ordinances regarding Building Code updates. He stated that he felt it was in the best interest of the community to adopt the amendments. 11/15/00 Minutes,Council Regular Session 6 Rick Bright, 333 W. Fort Lowell #225, architect and member of the AIA, recommended adoption of the codes to provide uniformity. Mayor Loomis reported that telephone calls and letters of support for the Code amendments have also been received from Southern Arizona Homebuilders Association (SAHBA). Mayor Loomis closed the public hearing. A. ORDINANCE NO. (0)00-31 AMENDING CHAPTER 6, SECTION 6-1-1(A) BUILDING CODE, OF THE ORO VALLEY TOWN CODE, INTERNATIONAL BUILDING CODE, 2000 EDITION,AND AMENDMENTS THERETO; AND REPEALING ALL RESOLUTIONS, ORDINANCES,AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R)00-72 ON 7/5/00) MOTION: Council Member Rochman MOVED to ADOPT Ordinance No. (0)00-31, the adoption of the International Building Code, 2000 edition and amendments attached in Exhibit"A". Vice Mayor LaSala SECONDED the motion. Motion carried, 3 —0. B. ORDINANCE NO. (0)00-32 AMENDING CHAPTER 6 OF THE ORO VALLEY TOWN CODE BY ADDING SECTION 6-1-6, INTERNATIONAL RESIDENTIAL CODE, 2000 EDITION AND AMENDMENTS THERETO; AND REPEALING ALL RESOLUTIONS, ORDINANCES,AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R)00-72 ON 7/5/00) MOTION: Vice Mayor LaSala MOVED to ADOPT Ordinance (0)00-32, the adoption of the International Residential Code, 2000 edition and amendments thereto attached in Exhibit "A". Council Member Rochman SECONDED the motion. Motion carried, 3 - 0. C. ORDINANCE NO. (0)00-33 AMENDING CHAPTER 6, SECTION 6-4-1 OF THE ORO VALLEY TOWN CODE, INTERNATIONAL PLUMBING CODE, 2000 EDITION, AND AMENDMENTS THERETO; AND REPEALING ALL RESOLUTIONS, ORDINANCES,AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R)00-72 ON 7/5/00) MOTION: Council Member Rochman MOVED to ADOPT Ordinance (0)00-33, the adoption of the International Plumbing Code, 2000 edition and amendments attached in Exhibit"A". Vice Mayor LaSala SECONDED the motion. Motion carried, 3 —0. 11/15/00 Minutes, Council Regular Session 7 D. ORDINANCE NO. (0)00-34 AMENDING CHAPTER 6, SECTION 6-3-1, OF THE ORO VALLEY TOWN CODE, INTERNATIONAL MECHANICAL CODE, 2000 EDITION AND AMENDMENTS THERETO; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R)00-72 ON 7/5/00) MOTION: Vice Mayor LaSala MOVED to ADOPT Ordinance (0)00-34, the adoption of the International Mechanical Code, 2000 edition and amendments thereto attached in Exhibit "A". Council Member Rochman SECONDED the motion. Motion carried, 3 —0. E. ORDINANCE NO. (0)00-35 AMENDING CHAPTER 6 OF THE ORO VALLEY TOWN CODE, BY ADDING SECTION 6-1-7, INTERNATIONAL FUEL GAS CODE, 2000 EDITION AND AMENDMENTS THERETO; AND REPEALING ALL RESOLUTIONS, ORDINANCES,AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R) 00-72 ON 7/5/00) MOTION: Council Member Rochman MOVED to ADOPT Ordinance (0)00-35, the adoption of the International Fuel Gas Code, 2000 edition and amendments thereto attached in Exhibit"A". Vice Mayor LaSala SECONDED the motion. Motion carried, 3 —0. F. ORDINANCE NO. (0)00-36 AMENDING CHAPTER 6 OF THE ORO VALLEY TOWN CODE, BY ADDING SECTION 6-1-8, INTERNATIONAL ENERGY CONSERVATION CODE, 2000 EDITION; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R) 00-72 ON 7/5/00) MOTION: Vice Mayor LaSala MOVED to ADOPT Ordinance (0)00-36, the adoption of the International Energy Conservation Code, 2000 edition. Council Member Rochman SECONDED the motion. Motion carried, 3 —0. G. ORDINANCE NO. (0)00-37 AMENDING CHAPTER 6 OF THE ORO VALLEY TOWN CODE BY ADDING SECTION 6-1-9, INTERNATIONAL PROPERTY MAINTENANCE CODE, 2000 EDITION; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R) 00-72 ON 7/5/00) 11/15/00 Minutes,Council Regular Session 8 MOTION: Council Member Rochman MOVED to ADOPT Ordinance (0)00-37, the adoption of the International Property Maintenance Code, 2000 edition and amendments thereto attached in Exhibit "A". Vice Mayor LaSala SECONDED the motion. Motion carried, 3 —0. Mayor Loomis recessed the meeting at 8:02 p.m. The meeting resumed at 8:14 p.m. 5. RESOLUTION NO. (R)00-101 DECLARING ADDITIONS TO CHAPTER 6 OF THE ORO VALLEY TOWN CODE, THE ICC ELECTRICAL CODE- ADMINISTRATIVE PROVISIONS, 2000 EDITION,AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, A PUBLIC RECORD MOTION: Vice Mayor LaSala MOVED to APPROVE Resolution (R)00-101, declaring the ICC Electrical Code, Administrative Provisions a public record. Council Member Rochman SECONDED the motion. Motion carried, 3 --0. 6. PUBLIC HEARING—ORDINANCE NO. (0)00-38 OV8-00-09 REQUEST FOR A CONDITIONAL USE PERMIT TO SERVE ALCOHOLIC BEVERAGES AT RUBIOS BAJA GRILL WITHIN THE ORO VALLEY RETAIL CENTER LOCATED AT 10509 N. ORACLE ROAD Community Development ment Director Brent Sinclair reported that Rubio's Baja Grill has requested a Conditional Use Permit(CUP) to serve alcoholic beverages at their restaurant located at 10509 N. Oracle Road. He explained that public notification has been completed. Mr. Sinclair stated that staff and the Planning and Zoning Commission have recommended approval of the CUP. Mayor Loomis opened the public hearing. There being no speakers, the public hearing y p was closed. MOTION: Council Member Rochman MOVED to ADOPT Ordinance (0)00-38, OV8-00-09, a Conditional Use Permit to serve alcoholic beverages at Rubio's Baja Grill, with the conditions listed in Exhibit"A". A) 1. Noise from the patio area may not be detectable from neighboring businesses and residential areas. Noise level shall not exceed levels as set forth in the Oro Valley Town Code. 2. Neither loudspeakers, amplified musical playing equipment nor entertainment will be allowed on the outside patio area. 3. No additional lighting, including illuminated signs and advertising, within the restaurant or on the patio is permitted. 4. Conditional Use Permit may be revocable per Sec. 3-201 of the Oro Valley Zoning Code Revised (OVZCR), and shall be stamped by the Town Clerk and encased in plastic or otherwise framed, and posted at all times on the premises. 11/15/00 Minutes,Council Regular Session 9 Vice Mayor LaSala SECONDED the motion. Motion carried, 3 —0. 7. PUBLIC HEARING—ORDINANCE NO. (0)00-39 OV8-00-03 WALGREEN'S DRUG STORE DRIVE THRU PHARMACY CONDITIONAL USE PERMIT FOR A DRIVE-THRU PHARMACY, LOCATED ON THE SOUTHWEST CORNER OF TANGERINE ROAD AND FIRST AVENUE Melissa Shaw, Planner II, reported that the Evergreen Devco representing Walgreen's Pharmacy has requested a Conditional Use Permit (CUP) to place a drive-thru pharmacy on the property located at the southwest corner of Tangerine Road and First Avenue. She explained that drive-thru uses are defined as convenience uses and therefore, require a CUP. Ms. Shaw further explained that a neighborhood meeting was held in the summer and comments from that meeting are detailed in the Council Communication and addressed in the Development Plan. Frank Bangs, 1 S. Church, representing Evergreen Devco and Walgreen's, stated that the conditions as being presented by staff on the CUP request, the Development Plan and the Native Plant Preservation and Landscape Plans are acceptable as presented to Evergreen Devco. He also thanked Planning and Engineering staff for their assistance on the project. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Vice Mayor LaSala MOVED to ADOPT Ordinance (0)00-39, OV8-00-03, Walgreen's Drug Store Drive-Thru Pharmacy Conditional Use Permit with the conditions listed in Exhibit"A". A) 1. A copy of the Conditional Use Permit stamped by the Zoning Administrator encased in plastic or otherwise framed shall be posted at all times on the premises. 2. Planning and Zoning Commission Condition: Add stop signs at the exit of the drive through pharmacy window for both directions of traffic for safety. Council Member Rochman SECONDED the motion. Motion carried, 3 —0. 8. OV12-00-09 WALGREEN'S PHARMACY DEVELOPMENT PLAN, LOCATED AT THE SOUTHWEST CORNER OF TANGERINE ROAD AND FIRST AVENUE Melissa Shaw, Planner II, reviewed the development plan for the Walgreen's Pharmacy to be located on the southwest corner of Tangerine Road and First Avenue. She explained that the Development Plan meets all requirements of the C-2 Commercial District zoning, the Development Plan requirements and the Conditional Use Standards from the Zoning Code Revised requirements. 11/15/00 Minutes,Council Regular Session 10 Ms. Shaw also explained that the project would be a phased project(three phases.) The Walgreen's Pharmacy, access drives and circulation, perimeter landscaping, parking, sidewalks water and sewer infrastructure, drainage structures (for Phase I) and a pedestrianplazacompleted will be in Phase I. She also explained that on July 25th, the Board of Adjustment granted a conditional variance to provide access into a"non- development"tract along Tangerine Road (condition included in Exhibit"A" of the Development Plan.) Ms. Shaw reported that both the Arizona Department of Transportation and Department of Public Works have approved the proposed improvements to Tangerine Road along with the Board of Adjustment condition regarding curb cuts on Tangerine Road. She stated that the Development Review Board reviewed theJ ro'ect and recommended_approval at their October 10th meeting. She p stated that staff recommended approval with conditions including an amended Condition #7 (reflected in Exhibit"A") In response to questions from Vice Mayor LaSala, Town Engineer Bill Jansen stated that g En ineerin staff was comfortable with the results of the entrances as designed. He Engineering explained that they met with the applicant's engineering staff and the Arizona Department of Transportation staff on the design. He stated that the final design is appropriate for that section of Tangerine Road. Chief Sharp also explained that a Police Sergeant studies traffic flows within the Town and he is unaware of any concerns regarding the Walgreen's project. Jeff Bahrana, Stantec Consulting, representing the applicant, reviewed the proposed Development Plan. He explained that the infrastructure for the Tangerine Road improvements, First Avenue deceleration lanes, a portion of the water lines and the sewer lines for the entire site would be completed in Phase I of the project. The site will only beg raded for Phase 1 with the remaining site being left undisturbed until further p development takes lace. He also explained that a portion of Phase I (Walgreen's) p should be completed within eighteen (18)months with the remainder of Phase Ito be completed in the eighteen months following the Walgreen's opening. The remaining portion of the center should be completed within approximately eighteen months after that. MOTION: Council Member Rochman MOVED to APPROVE OV 12-00-09, Walgreens Drug Store Development Plan subject to those conditions listed in"amended" Exhibit "A'' A) 1. Board of Adjustment Condition: The westerly curb cuts applied for will not be opened for use until the improvements of Tangerine Road are completed and have met the condition [required]by ADOT and/or the Town Engineer. 2. All phasing of water infrastructure will require prior approval of the Oro Valley Water Utility. 11/15/00 Minutes,Council Regular Session 11 3. Any comments regarding the extent of cultural resources mitigation from the State Historic Preservation Office (SHPO) must be addressed to the satisfaction of staff prior to issuance of grading permits. 4. A fee in-lieu of construction of a sidewalk, extending the length of the property line on First Avenue shall be submitted prior to issuance of grading permits. 5. The location of all traffic signage will be reviewed and approved during improvement plan review. 6. The applicant shall submit a sign package for the entire development site for DRB approval. All signage must be uniform in color and design. 7. Parking lot lighting specifications shall provide for the illumination not to exceed that emitted by the Safeway store across the street at Tangerine Road and Rancho Vistoso Boulevard Exact lighting specifications shall be the same as used in the Safeway Plaza and shall meet the following criteria: a) Exterior(building) lighting shall be provided for safety in an aesthetic manner. b) Lighting shall be placed and screened to reflect away from adjoining properties and street. c) Parking lot lighting shall provide adequate illumination but not emit light beyond the development. d) Parking standards in parking areas shall not exceed 20' in the area immediately surrounding the convenience use,and shall not exceed 24' in all remaining areas of the parking lot. e) Standards shall be shielded so light is deflected downward and away from adjacent properties. 0 The lighting shall meet all provisions of Article 6-7 of the Town Code. g) Lighting standards shall utilize a sodium-type fixture. Vice Mayor LaSala SECONDED the motion. In response to a question from Mayor Loomis,Mr. Bahrana stated that they had no problem with the amended condition#7 as presented in Exhibit"A". Motion carried, 3 —0. 9. OV12-00-09 WALGREEN'S PHARMACY NATIVE PLANT PRESERVATION, SALVAGE AND MITIGATION PLAN AND LANDSCAPE PLAN, LOCATED AT THE SOUTHWEST CORNER OF TANGERINE ROAD AND FIRST AVENUE Melissa Shaw, Planner II, reviewed the Native Plant Preservation, Salvage and Mitigation Plan for the Walgreen's Pharmacy to be located on the southwest corner of Tangerine Road and First Avenue. She explained that all the salvageable plants would not fit back on the site, so a mitigation remedy would be needed and would be submitted with the Development Plan for Phase II of the site. She explained that the Landscape Plan for the 11/15/00 Minutes,Council Regular Session 12 sitep rovides for an abundance of native vegetation and wide, natural buffers next to the Tangerine Hills subdivision. Ms. Shaw reported that the Development Review Board and staff recommended approval of the Landscape Plan. Rick Shonfeld, Landscape Architect for the project, stated that they have no problems with the conditions attached to the Landscape Plan. He then reviewed graphics of the site. In response to a question from Mayor Loomis, Ms. Shaw explained that each portion of the phased development would come before Council as separate items for their review and approval. MOTION: Vice Mayor LaSala MOVED to APPROVE OV12-00-09, Walgreen's Pharmacy Native Plant Preservation, Salvage and Mitigation Plan and Landscape Plan subject to the conditions listed in Exhibit"A". A) Landscape Plan 1. The Phase I (Walgreens) phase line shall be revised to include the parking and conservation area on the south side of the second access drive from First Avenue. 2. All trees utilized in Phase II shall be salvaged from on site. The notation on page 1 regarding the "15-gallon desert trees in phase 2 parking area" shall be removed. g g Council Member Rochman SECONDED the motion. Motion carried, 3 —0. 10. OV12-00-13 SOUTHERN ARIZONA GLASSWORKS OF ORO VALLEY DEVELOPMENT PLAN,LOCATED AT THE FOOTHILLS BUSINESS PARK Community Development ment Director Brent Sinclair reviewed the Council Communication explaining that the proposed site for Southern Arizona Glassworks of Oro Valley is p g located in the La Reserve Planned Area Development (PAD). The site is 2.92 acres in size and is zoned as Campus Park Industrial with specific C-1 uses as permitted in the La Reserve PAD. The site must also comply with the standards of the Oracle Road Scenic Corridor Overlay District (ORSCOD.) Mr. Sinclair explained that the owner is proposing to construct two buildings: Building 1 would include a design showroom, an office, a retail store, and a warehouse and Building 2 would be a medical office. He further explained that there would be no direct access off of Oracle Road as a condition of the ORSCOD. He stated that staff recommends approval of the Development Plan. MOTION: Council Member Rochman MOVED to APPROVE OV 12-00-13, Arizona Glassworks of Oro Valley Development Plan effective on the date of satisfaction of attached conditions listed in Exhibit "A". A) 1. Modify General Note to remove"Staff of the Town of Oro Valley" and replace with "Town Engineer." Delete "upon written request." 11/15/00 Minutes,Council Regular Session 13 2. The applicant shall submit a sign package for the entire development site for the Development Review Board approval. All signage must be uniform in color and design. 3. Parking lot lights shall meet the requirements of the Oracle Road Scenic Corridor Overlay District, Sec. 13-205 of the Oro Valley Zoning Code Revised, and Article 6-7 of the Town Code. Light fixtures shall be no higher than 24 feet in height, consist of high pressure sodium no greater than 400 watts which eliminates all horizontal glare and include "full cut-off optics." Vice Mayor LaSala SECONDED the motion. Motion carried, 3 —0. 11. OV12-00-13 ARIZONA GLASSWORKS OF ORO VALLEY NATIVE PLANT PRESERVATION, SALVAGE AND MITIGATION PLAN AND LANDSCAPE PLAN, LOCATED AT THE FOOTHILLS BUSINESS PARK Community Development Director Brent Sinclair reported that staff recommends approval of the Native Plant Preservation, Salvage and Mitigation Plan and Landscape Plan for the Arizona Glassworks of Oro Valley site located in the Foothills Business Park. MOTION: Vice Mayor LaSala MOVED to APPROVE OV 12-00-13 Arizona Glassworks of Oro Valley Native Plant Preservation, Salvage and Mitigation Plan, and Landscape Plan effective on the date of satisfaction of the conditions listed in Exhibit GGA» A) 1. If field inspection reveals a higher number of plants suitable for salvage, the salvage plan shall be revised. 2. Per Sec. 14-105I.3 (of the Oro Valley Zoning Code Revised,) the temporary nursery shall be provided with routine water and maintenance if automatic irrigation is not provided. 3. Per Sec. 11-203B (of the Oro Valley Zoning Code Revised,) the Landscape Plan shall be revised to include additional screening (wall/landscape) along the north property line providing a 6 foot high opaque screen between the loading area and the adjacent property. 4. Two (2)benches shall be installed near the main entryway of Building No. 2. In addition, show the one(1)bench near the bicycle storage area of Building No. 2, and the landscape plan revised accordingly. Council Member Rochman SECONDED the motion. Motion carried, 3 —0. TOWN MANAGER'S REPORT Town Manager Chuck Sweet reported that the Arizona Department of Transportation (ADOT)has notified the Town that the traffic signal at the Tangerine Road and First Avenue intersection will be turned on November 20th. 11/15/00 Minutes,Council Regular Session 14 CALL TO AUDIENCE No speakers. ADJOURNMENT MOTION: Vice Mayor LaSala MOVED to ADJOURN at 8:50 p.m. Council Member Rochman SECONDED the motion. Motion carried, 3 —0. Respectfully submitted, Roxana Garrity,Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 15th day of November,2000. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,2000. Kathryn E. Cuvelier,CMC Town Clerk TOWN OF ORO VALLEY \-% e'OUNCIL COMMUNICATION MEETING DATE: December 2000 TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Finance Report for the Month Ended October 31, 2000 SUMMARY: Attached to this communication is the Finance Report for the Month Ended October 31, 2000. GENERAL FUND: Select points are as follows: Sales tax collections (through September) are estimated to meet or slightly exceed budget. Residential building permit fee collections to date total $446K and are estimated to meet budget. Commercial building permit fees are annualizing at 33% of the annual budget amount of$614K. Commercial activity is expected to increase before fiscal year end, which should increase collections significantly. � State/county shared revenues are tracking to budget. � Departmental expenditures are under budget. Other Funds State shared fuels taxes are tracking to budget. t1;> Collections from Townwide roadway development impact fees are annualizing at a rate that is approximately 78% of the annual budget amount of$1,633,880. Collections will be closely monitored using last fiscal year as a baseline for comparison. Compared to last month collections increased slightly. Water connection fees revenues are annualizing at a 73% rate and will also be closely monitored. TOWN OF ORO VALLEY "OUNCIL COMMUNICATION PAGE 2 OF 2 i Oro Valley Water Utility Current retained earnings are $2,791,469. � Revenues from water sales are estimated to exceed budget based on current collections. t;k5 Capital expenses are below budget. Cash from operations is exceeding budget by $493,172. 2-)14,v26/2 et-h4A.1.-- David L. Andrews Finance Director OlVv/4164fr Chuck Swee Town Manager CC: Chuck Sweet, Town Manager All Department Heads Town of Oro Valley GENERAL FUND Budget Cotnpared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 437,415 $ 1,391,499 $ 5,857,000 23.8% State/County Shared 407,632 1,432,043 4,885,000 29.3% Fines 18,085 70,524 220,000 32.1% Licenses & Permits 159,155 532,271 2,002,300 26.6% Charges for Services 16,561 96,574 272,800 35.4% Federal Grants 80,892 134,200 532,050 25.2% State Grants 24,193 47,554 259,554 18.3% Interest Earnings 60,455 176,200 275,000 64.1% Miscellaneous 2,371 17,284 29,200 59.2% Bond Proceeds - - 2,700,000 0.0% Transfer From Library Construction Fund - - 144,000 0.0% Carryforward 9,269,414 Adj. To Reconcile To Expenditure Limitation (980,000), TOTAL REVENUES 1,206,759 3,898,149 25,466,318 27.2% EXPENDITURES: Town Council 12,446 41,038 107,552 38.2% Town Clerk 16,637 69,656 225,355 30.9% 3istrate Court 26,561 109,316 429,646 25.4% own Manager 18,627 75,981 263,308 28.9% Human Resources 13,185 54,339 191,244 28.4% Economic Development 21,516 60,068 311,599 19.3% Finance 26,043 126,769 371,370 34.1% Information Systems 15,264 55,287 173,393 31.9% Legal 35,964 124,421 551,887 22.5% Community Development Administration 46,359 109,801 371,533 29.6% Planning & Zoning 68,426 331,116 1,455,320 22.8% Parks & Recreation 101,247 292,126 1,107,067 26.4% Library Services 4,825 22,161 138,640 16.0% Police 488,732 1,844,839 6,426,233 28.7% Police- Capital Contingency - - 101,654 0.0% Building Safety 67,235 283,974 1,172,524 24.2% Custodial & Facility Maintenance 10,807 48,954 120,297 40.7% General Administration: Operations & Maintenance 32,374 88,846 441,703 20.1% Improvements (10,933) 7,495 574,000 1.3% Vehicles & Equipment 1,332 1,332 15,000 8.9% Land 366,308 366,308 3,075,000 11.9% Transfers to Other Funds 1,115,400 1,729,657 2,363,626 73.2% Contingency/Reserve 5,478,367 TOTAL EXPENDITURES S 2,478,355 S 5,843,484 S 25,466,318 29.2% REVENUES LESS EXPENDITURES $ (1,271,596) $ (1,945,335) 'ID BALANCE AT JULY 1, 2000 $ 10,470,788 CURRENT FUND BALANCE S 8,525,453 _ Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals i Budget Completed REVENUES: State Shared Fuels Tax $ 127,746 $ 385,377 $ 1,729,000 22.3% Other Revenues 31,720 68,454 74,600 91.8% Carryforward of Fund Balance 1,938,067 TOTAL REVENUES i 159,466 453,831 3,741,667 25.2% EXPENDITURES: Personnel 52,279 239,519 965,788 24.8% Operations & Maintenance 58,768 161,130 802,249 20.1% Capital Improvements 85,847 219,767 1,046,620 21.0°/ 0 Equipment & Vehicles 48,239 68,754 195,000 , 35.3% Lease Purchase Payments - - 12,431 0.0% Contingency 719,579 TOTAL EXPENDITURES $ 245,133 $ 689,170 5 3,741,667 22.8% REVENUES LESS EXPENDITURES $ (85,667) 5 (235,339) FUND BALANCE AT JULY 1, 2000 $ 2,252,464 CURRENT FUND BALANCE 5 2,017,125 Town of Oro Valley PUBLIC TRANSPORTATION FUND Budget Compared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: HB 2565 State Grant , $ - $ - $ 96,176 0.0% Local Transportation Assistance Funds 15,498 50,931 162,000 31.4% Other 3,739 11,336 25,000 45.3% Carryforward of Fund Balance 157,700 , TOTAL REVENUES 19,237 62,267 440,876 22.0% EXPENDITURES: Personnel 14,064 52,242 220,642 23.7% Operations & Maintenance 6,021 13,658 72,710 18.8% Improvements - - 5,000 0.0% Vehicles - - 57,000 0.0% Contingency 85,524 TOTAL EXPENDITURES S 20,085 S 65,900 $ 440,876 18.5% REVENUES LESS EXPENDITURES $ C848) $ (3,633) 1. ✓ND BALANCE AT JULY 1, 2000 $ 187,097 CURRENT FUND BALANCE 5 183,464 Town of Oro Valley TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Compared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: PAG Reimbursement $ - $ 50,000 $ - 100.0% Interest-Investments 38,325 110,939 200,000 55.5% Development Impact Fees 109,734 419,746 1,633,880 25.7% Miscellaneous 41,075 41,075 - 100.0% Carryforward of Fund Balance - - 5,558,926 TOTAL REVENUES 189,134 621,760 , 7,392,806 33.9% EXPENDITURES: Personnel 5,166 23,504 188,155 12.5% Operations & Maintanence 91 2,866 81,700 3.5% capital Improvements 300,505 616,463 2,980,000 20.7% IchinerY Equipment& E ui ment - - 3,800 0.0% - 4,139,151 Contingency - TOTAL EXPENDITURES $ 305,762 $ 642,833 $ 7,392,806 19.8% REVENUES LESS EXPENDITURES $ (116,628) $ (21,073) FUND BALANCE AT JULY 1, 2000 $ 6,528,366 CURRENT FUND BALANCE $ 6,507,293 Town of Oro Valley LIBRARY CONSTRUCTION FUND Budget Compared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 =33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Proceeds $ - $ - $ 2,000,000 0.0% Pima County Bond Bond Proceeds - - 3,080,000 0.0% TOTAL REVENUE S - - 5,080,000 0.0% EXPENDITURES: Outside Professional Services - - 72,000 0.0% Bond Issuance Costs - - 100,000 0.0% Improvements 13,422 66,130 2,754,000 2.4% Machinery & Equipment - - 1,630,000 0.0% Transfer to General Fund - - 144,000 0.0% `i n enc - - 3 80,000 q Y —rAL EXPENDITURES S 13,422 i S 66,130 5 5,080,000 1.4% REVENUES LESS EXPENDITURES $ (13,422), $ (66,130) FUND BALANCE AT JULY 1, 2000 ' $ 73,371 CURRENT FUND BALANCE _ $ 7,241 Town of Oro Valley DENNIS WEAVER POOL RENOVATION PROJECT FUND Budget Compared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Transfer From General Fund $ 1,115400 $ 1,115,400 1,115,400 100.0% TOTAL REVENUES 1,115,400 1,115,400 1,115,400 100.0% EXPENDITURES: Improvements 33,077 33,077 1,115,400 3.0% TOTAL EXPENDITURES $ 33,077 $ 33,077 $ 1,115,400 3.0% REVENUES LESS EXPENDITURES $ 1,082,323 $ 1,082,323 FUND BALANCE AT JULY 1, 2000 $ - CURRENT FUND BALANCE _ $ 1,082,323 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES FUND Budget Compared to Actuals Report Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Connection Fees $ 51,446 $ 417,455 $ 1,717,800 24.3% Interest-Investments 8,579 27,616 44,125 62.6% Bond Proceeds - - 8,075,000 0.0% - 360,000 0.0% Transfer from GF - 1 035,972 Carryforward of Fund Balance ` TOTAL REVENUES 60,025 445,071 11,232,897 25.3% EXPENDITURES: Bond Issuance Costs - - 775,000 0.0% Capital Outlay 15,791 74,083 1,050,000 7.1% - 8,516 1,159,396 0.7% Debt Service Payments8 248,501 Contingency ` TOTAL EXPENDITURES $ 15,791 $ 82,599 $ 11,232,897 2.8% .'ENUES LESS EXPENDITURES $ 44,234 $ 362,472 FUND BALANCE AT JULY 1, 2000 $ 1,159,384 U CURRENT FUND BALANCE $ 1,521,856 _ Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Sta temen t Through October 31, 2000 Percentage of Year Completed 4/12 = 33.4% 2000/2001 Percentage October Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 778,744 $ 2,178,450 $ 6,304,700 34.6% Service Charges & Meter Income 46,007 140,890 273,000 51.6% TOTAL REVENUES 824,751 2,319,340 6,577,700 35.3% OPERATING EXPENSES: Personnel 80,948 349,635 1,199,576 29.1% Operations & Maintenance 127,441 544,350 2,227,183 24.4% Depreciation ion& Amortization 112,381 449,525 1,377,200 32.6% TOTAL OPERATING EXPENSES 320,770 1,343,510 4,803,959 28.0% OPERATING INCOME 503,981 975,830 1,773,741 55.0% NONOPERATING REVENUES (EXPENSES) Interest Income 44,438 127,001 300,000 42.3% ,terep st Expense 133,120 532,480 2,061,911 25.8% TOTAL NONOPERATING REVENUES (EXPENSES) (88,682) (405,479) (1,761,911) NET INCOME $ 415,299 $ 570,351 $ 11,830 RETAINED EARNINGS AT July 1, 2000 $ 2,221,118 $ 1,359,264 CURRENT RETAINED EARNINGS $ 2,791,469 $ 1,371,094 Town of Oro Valley ORO VALLEY WATER UTILITY Cash car Capital Budgets Through October 31, 2000 - Budget Current ar vver/ Category Balance 6/30/01 Under Cash from Operations $ 5,422,866 $ 4,929,694 $ 493,172 1999 MPC Bond Proceeds 718,825 - 718,825 2000 Bond Proceeds - 1,472,050 (1,472,050) Debt Service Reserves 2,287,940 2,287,940 - totals 8,429,631 _ 8,689,684 (260,053) October Y-T-D 2000/2001 % Budget G Actuals Actuals Total Budget Completed CAPITAL BUD ET Machinery & Equipment E ment $ 3,400 $ 6,154 $ 33,600 18.3% Vehicles 1,517 30,368 28,000 108.5% Meters 43,834 150,000 29.2% Wells 2,479 110,405 700,000 15.8% Booster Stations - 6,690 250,000 2.7% Transmission/Distribution Main 11,361 128,194 2,007,650 6.4% Reservoirs 43,788 125,889 3,305,000 3.8% Hydrants - - 86,400 0.0% Telemetry 31,641 122,238 159,500 76.6% Structures 1,311 2,766 90,000 3.1% TOTAL CAPITAL BUDGET $ 95,497 $ 576,538 $ 6,810,150 8.5% t 1train' I �.lMilt MJWilihiLi -- - COYOTE RUN �- General Overview of Coyote Run Operations for the month of November 2000. Total Registered Clients Total Trip Requests Total Trips 446 497 793 19 Days of Service Total Miles for the Month = 10,892 Vehicles: 1996 Ford #96 =2,160 1996 Ford #92 = 1,902 1998 Ford Cutaway #64 = 2,430 1999 Dodge Caravan #49 = 1,809 2000 Dodge Maxivan #13 = 2,591 Mileage #96 = 127,307 Mileage #92 = 119,255 Mileage #64 = 78,851 Mileage #49 = 38,314 Mileage #13 = 23,349 Farebox Revenue for the Month = $1,910 Average Daily Total Trips = 41.74 Cancellations = 53 , Denials Due to Demand = 2 r 1 m-t, to M.1. O t7)V N M N M N't Q '2 ? A N'.t O co co a, 6 r 4 tT p4,1.-77,-ER I- °N �rn �a) kJ- N� f-- FAfflV) }rn >-a) >-a, }N }e 8a) �a) �a) _a) 88 �, .�o a O N lLr ti_.- LLQ- LL.r lLN C 2 T N t ke Pr?"( O 70)0))!)r ! r N Ct r- t'/ . O t t(If I ° cfl 1 ' co r ao C) cc 5g� (j` -a) .-a) ma) }a ((I')8 C) N cO� C)N u C) °# f rn rn rn rn v (�D o0 { . 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SHARP,Chief of Police <. ,, '':::;' C� ' www.ovpd.org 4 a a� c�' a s, A a .\9 O(/ NpED ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Mayor Loomis and Town Council (\ f FROM: :+-.c,Daniel Sharp, Chief of Police DATE: November 20, 2000 RE: Monthly Breakdown of Citations by Violation and Police activity Summary Attached please find the updates through October 2000. --1 > r-- -o 'm c) (/) m w j - V) C 0 x Z 'o 0 r D = m D --I m 2 v m c m N r A' C I D - O 0 Z rn n - < C m �? p rn - o C -v r m i a.) z K 70 m x (I) -o- 5_ 0 m CD � Z Fi; x --i > 0 0 n = z 0 m m r m 0 = O z v) to x z m O . 6 G) z w -1 H Z --1 r- G) Cl) r- > rn 0 g SD o. < x C O -i 0 n p m 1 m _. • n < 70 m OZ D rm- Z Z W < r r0 Cl) -I 0 m5 > > N O --1O0 D O C o i)Z O Z O -I z O CDZ D O -IZ 0 4 z - ; - , - _ o _i0 cp N ,....& _ " y Ni N _1 " c.., -� Ni CO ." Ni O CA) 03 .D. 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O CD ° O co = cD -� cD " to a CD Cr O ° i 1 1 I I I I 1 I I 1 I 1 i ' I I I I II 1 l1i 1 H KI -1 �, 73 o o 0) -r' 2) co r+ c = CD =: _=(D, < 0J o E O CI CD = II. • CD CD a) C (C rn- M CD CD O -, OC C 0 CD w = SII' < O O O CD w < o' o = a) 0 - CD cn O D) -- o —o� cQ cook � � 0 CD -D . cri F,3 cin 5• C C1 n -a .o CD CD r. 0 .., ,.. a) 0r,«, c o O p .=... co 3• a) a) I CD z _ _ a) Oa CO (Q o0 X CD a 0 .o CD 0 -D . a) 0_ - 0 Fri •-♦, CD , -1 13 -� o 0 -C3 0 -I CU CD iN z o < 3 CD a- 3 3 cp CT w CCD O Oa N O 0 0 N 0 O 0 O I 1 1 1 'F' TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: December 18, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Paul Nzomo P.E, Engineering Division Manager SUBJECT: Resolution (R) 00- 100 Award of contract for Project No. OV 30- 99/00 07 Professional Engineering Services for Lambert Lane: First Avenue to Rancho Sonora ultimate 4 lane cross section Improvements. SUMMARY: ThisJro'ect involves the Professional Engineering Services for the Lambert Lane: First Avenue to p Rancho Sonora for the ultimate four-lane roadway section and environmental determination. The four lane will start at the future Pusch View Lane / Lambert Lane connection and taper to two lanes approximately 1000 feet west of La Canada Drive / Lambert Lane intersection. The roadway section pp y between future Pusch View/ Lambert Lanes connection to First Ave. / Lambert Lane Intersection will be two lanes. The Professional Engineering Services will be for 100 % construction plans and specifications and all necessary permits from the Corp of Engineers. The purpose of the project is to improve the safety and rideability to Lambert Lane between First Ave. and Rancho Sonora and to provide drainage facilities to limit flooding. This project will re-align the existing roadway both horizontally and vertically andp rovide a four-lane section with median, curbs and gutters and a sidewalk on the north side of the road. Also, thisJro`ect will remove the hill west of Lambert Lane / La Canada Drive intersection in p order toP rovide better sight distances. DPW staff negotiated a contract for $ 401,070.00 for the Professional Engineering Services. Attached is a detailed scope of work from Entranco Inc dated November 28, 2000. ATTACHMENTS: 1. Resolution (R) 00 -100 2. Proposal dated November 28, 2000 FISCAL IMPACT: The funding for this project will be from different funding sources. The following is a breakdown of the funding sources. ➢ $ 70,000 PAG design grant 99/00 fiscal year. ➢ $ 350,000 PAG- 12.6% 00/01 fiscal year. ➢ $ 400,000 Town impact Fees 01/02 fiscal year. ➢ $ 574,000 PAG- STP 00/01 fiscal year. ➢ $ 31,000 Town impact fees 99/00 fiscal year. ➢ $ 25,000 HURF 99/00 fiscal year. ➢ $190,000 PAG- 12.6 % 03/04 fiscal year. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ➢ $ 10,000 Town impact fees 03/04 fiscal year. ➢ $ 1,100,000 PAG- 12.6 % 04/05 fiscal year. ➢ $ 60,000 Town impact fees 04/05 fiscal year. Total funds available are $ 2,810,000.00 for this project. RECOMMENDATION: Public Works staff recommends the award of this contract to Entranco Inc. through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 00- 100 OR I move to deny Resolution (R) 00- 100 Paul Nzomo, P.E Engineering Div Manager W illiam A. Janse► '. ' own Engineer aSed. Chuck Sweet, Town Manager RESOLUTION NO. (R) 00- 10 0 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AWARD OF THIS CONTRACT FOR THE LAMBERT LANE: FIRST AVENUE TO RANCHO SONORA ULTIMATE FOUR LANE IMPROVEMENTS PROFESSIONAL ENGINEERING SERVICES FOR THE 100% CONSTRUCTION PLANS, SPECIFICATIONS, ENVIRONMENTAL STUDY AND ALL NECESSARY PERMITS FROM THE CORP OF ENGINEERS. WHEREAS, the construction of roadway improvements within the Town's Right of Way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular, pedestrian traffic and reduce flooding. WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to contract with Entranco Inc. for the Lambert Lane: First Avenue to Rancho Sonora ultimate four lane cross section Improvements. Professional Engineering Services for the 100% construction plans, specifications environmental study and all necessary permits from the Corp of Engineers. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That the Mayor is authorized to contract with Entranco Inc. for Lambert Lane: First Avenue to Rancho Sonora ultimate four lane cross section Improvements. Professional Engineering Services for the 100% construction plans, specifications environmental study and all necessary permits from the Corp of Engineers. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 18 t tiay of December , 2000. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan Dudley, Town Attorney Date Date 4:310 ENTRANCO November 28, 2000 Mr. Paul Nzomo, PE Project Manager Town of Oro Valley 11000 North La Canada Drive Oro Valley, Arizona 85737 RE: Lambert Lane, Rancho Sonora to First Avenue 100% PS&E for Four-Lane Roadway Scope of Work and Cost Proposal 1 860 EAST Dear Paul: RIVER ROAD We have revised the scope of services per your most recent comments.The major revision SUITE 3 0 0 is inclusion of pygmy owl surveys. TUCSON We hope that the changes are acceptable. If you have any questions, please call me at ARIZONA (602) 889-7073. 8 5 7 18-5 6 3 6 We truly look forward to working with you on this project and hopefully on other projects in the future. TELEPHONE Sincerely, ',0 299 8700 ENTRANCO ,/ 1/7 FAX v 520 299-8777 Mike 'iggs, 'E ,77 Project Manager `` -� INTERNET xc: Jay Van Echo, PE, Branch Manager www.entranco.com Project File ZONA IFORNIA vAHO OREGON UTAH WASHINGTON Town of Oro Valley Lambert Lane Scope of Work—100%PS&E;Four-Lane Roadway Rancho Sonora to First Avenue GENERAL The work consists of the following: A. Development of 100% PS&E Roadway Plans roadway plans for the ultimate roadway build out width (four lanes) for Lambert Lane between Rancho Sonora and First Avenue. The following scope of work was developed to address this work. 1. PROJECT LOCATION This project is located in Sections 9, 10, 11, 12, 14, 15 and 16, T12S, R13E and Section 7 of T12S, R14E of the Gila and Salt River Meridian within the Town of Oro Valley, in Pima County, Arizona. It begins just west of Rancho Sonora(1/2 mile west of La Canada Drive) and extends to the 1st Avenue intersection. 2. PURPOSE The purpose of this project is develop construction plans for an ultimate four lane roadway section beginning west of the La Canada Drive intersection and ending just east of the First Avenue intersection at the Pusch View intersection. Outside this area, between the project limits of Rancho Sonora and First Avenue, a two-lane section with paved shoulders would be provided. The purpose of the project is to improve the safety and rideability of Lambert Lane between Rancho Sonora and First Avenue and to improve drainage facilities to limit flooding. This is proposed by re-aligning the existing roadway both horizontally and vertically and by providing a four-lane section with median, curbs and gutters and a sidewalk on the north side of the road. Intersection improvements to include new left turn lanes will also be provided. 3. GENERAL This project involves a noise study along the existing roadway and design of noise mitigation measures, if required, expansion of the existing drainage report to incorporate the ultimate design, and design and preparation of construction drawings, specifications/special provisions, and cost estimates for the ultimate four lane reconstruction of Lambert Lane between Rancho Sonora and First Avenue as defined in the Phase 1 Design Concept Report. The construction documents shall be for a four-lane urban facility with a 16-foot median, on-street bike lanes and a sidewalk on the north side of the roadway. The plans will include design of pavement structure, drainage facility improvements, coordination with the adjacent pedestrian and bicycle facilities, striping, signing and utility relocations. All design work shall be performed to current Town of Oro Valley, ADOT and AASHTO standards and Active Practice Guidelines. The consultant shall be responsible for designs, fieldwork, studies, maps, reports, diagrams, details, plans, specifications, and cost estimates necessary to complete this project. 1 Town of Oro Valley Lambert Lane Scope of Work—100%PS&E;Four-Lane Roadway Rancho Sonora to First Avenue The consultant is expected to give this project a very high priority to accomplish the aims, goals, and purpose of the project. Those aims, goals, and purposes are to provide professional engineering services, construction plan preparation including special provisions and other items in this scope of work, in a complete, accurate, professional, and timely fashion. Completion of work shall be within 150 calendar days from the commencement date cited in the written notice to proceed, unless extended by a time extension to the contract. 4. DELIVERABLES This project may require the following deliverables: A. Noise study, drainage report, conceptual (15%) plans for corridor, preliminary construction cost estimate. B. Construction documents for four lane ultimate roadway: roadway construction drawings, traffic construction sequencing plans, earthwork cross sections, design details, respective drainage improvement details, striping design, traffic control plans; Native Plant Preservation Plan; Storm Water Pollution Prevention Plans; Special Provisions; and, Cost Estimates. 5. NOISE MODELING AND REPORT Since the four-lane roadway will result in increased traffic volumes and speeds and will move the traveled way closer to residences lying along the road, the consultant shall prepare a noise model for design year traffic and roadway conditions. The model will be used to determine if, based on FHWA criteria, noise mitigation, such as noise walls, will be required along the corridor. In order to provide a baseline for design year noise levels, the consultant will first conduct a noise level inventory along Lambert Lane. This work will include identifying up to 15 potential noise receptors along the roadway in conjunction with Town staff, collection of noise levels at these receptor locations for one-hour during the peak period (to be defined by the Town), and interpretation of the data in regards to current ADOT and FHWA noise mitigation policies. The results of the noise inventory will be used to develop a noise model. Using the existing noise levels and the 15% design concept plans to be prepared by the consultant, a noise model for the design year shall be developed. The model shall be of a type acceptable to FHWA and to ADOT. Future traffic volumes for the model shall be determined from Pima County Council of Governments travel demand model. Vehicle classification data shall be based on counts performed for the pavement design task. The results of the future model shall be compared against FHWA and ADOT guidelines for noise levels. If noise levels exceed those FHWA and ADOT thresholds, then noise mitigation measures shall be developed. The effectiveness of those measures shall be verified through the model. F:\00102\Lambert Lane-scope-11-28-00.doc 2 Town of Oro Valley Lambert Lane Scope of Work—100%PS E;Four-Lane Roadway Rancho Sonora to First Avenue The consultant shall prepare a report summarizing the data collected, the methodologies used and conclusions reached and submit it to the Town for review. Following review, the consultant shall make minor revisions as required and submit five copies to the Town for their records. 6. DRAINAGE REPORT Beginning with the drainage report prepared as part of the Phase 1 Design Concept g g Report, the consultant will evaluate the drainage requirements required for the ultimate roadwaysection and the expanded project limits (the Phase 1 limits were La Canada Drive to First Avenue). The goal will be to provide an all-weather roadway. A drainage system will be devised to intercept flows from the north side of the roadway and convey them to the south side of the roadway and into existing drainage facilities. Where necessary, the consultant will develop designs to pass the 2-year (minimum), 10 year 50 year and 100 year storms (desirable). The costs of each facility shall be determined based on the passed storm for use by the Town in determining their preferred course of action. Extension requirements for existing cross drainage structures will be identified for the q ultimate improvements and inlet and outlet facilities shall be sized. The additional flows generated from the added roadway areas will be determined and outfall structure sizes shall be evaluated, including existing channel sections. The closed storm drainage system required for the curbed roadway section will be determined and discharge points y identified. The report generated during the work completed in the current contract will be modified p and updated to address the ultimate roadway conditions and design considerations. 7. CONCEPTUAL (15%) DESIGN PLANS—ULTIMATE SECTION The ultimate roadway (assumed to be 4-lane divided with bike lanes, curbs and gutter and sidewalk along the north side of the road) will be drawn along the existing centerline of Lambert Lane. The existing roadway profile will be utilized as the initial section profile for the ultimate roadway modeling runs to establish the cut and fill limits along the roadway. These limits will be used to evaluate the roadway impacts on the proposed multi-use trail along the south side of the road, on the existing and proposed drainage structures and on the existing vegetation along the corridor. Where necessary,the profile will be adjusted for the cross drainage structures that will be required and the closed storm drainage system that will be necessary for the curbed roadway section. The cut and fill slopes that impact significant utilities along the corridor will be evaluated further to determine if the slopes can be adjusted or other changes made to reduce the impact. The ultimate drainage system will be shown in plan view. Horizontal and vertical geometry shall be in accordance with AASHTO "A Policy on Geometric Design of Highways and Streets", 1990 edition. A design speed of 50 miles per hour shall be utilized. F:\00102\Lambert Lane-scope-11-28-00.doc 3 Town of Oro Valley Lambert Lane Scope of Work—100%PSE;Four-Lane Roadway Rancho Sonora to First Avenue The results of the roadway evaluations will be illustrated on a set of plan and profile drawings at a scale of 1"=40' horizontal and 1"=4' vertical, for the segment of Lambert Lane between the Rancho Sonora and 1St Avenue. A cover sheet will be provided showing the project limits and an index to the plan set. General design notes and parameters will be provided along with the typical roadway sections for the various segments of Lambert Lane. A preliminary cost estimate will be developed based on significant construction elements and historic unit costs and submitted to the Town along with the plans 8. CONSTRUCTION DRAWINGS, SPECIAL PROVISIONS, AND COST ESTIMATE—ULTIMATE SECTION The consultant shall prepare construction documents that include design drawings, special provisions, and a bid schedule in preparation for a bid advertisement for the ultimate section (4-lane divided with bike lanes, curbs and gutter and sidewalk along the north side of the road). Cost estimates shall be prepared to conform to Town of Oro Valley format. Improvements shall include the design of items referenced in the "General" section of this scope. Aerial photographs shall not be used in the plan portion of plan/profile sheets. Bid advertisement will be prepared by the Town. The consultant shall work closely with Town staff to insure timely and comprehensive reviews of work in progress. At approximately the 75% design stage, the consultant and Town staff will have a plans review and on-site inspection of the project. The consultant shall prepare draft Special Provisions for items, details, and procedures not adequately covered by the Pima County/City of Tucson Standard Specifications for Public Improvements and ADOT's 2000 Standard Specifications for Road and Bridge Construction. The Town shall review drafts and the Consultant will prepare final Special Provisions. The consultant shall provide a preliminary cost estimate with the firstsubmittal and update the cost estimate with each review submittal where significant changes from the previous review have occurred. A final cost estimate and bid schedule must be provided with the project specifications and special provisions. The consultant shall investigate development plans, improvement plans, as-built plans, subdivision tentative and final plats, and existing hydrologic and hydraulic reports to properly coordinate: locations, quantities, elevations, alignments and grades. 9. GEOMETRICS Horizontal and vertical geometry shall be in accordance with AASHTO "A Policy on Geometric Design of Highways and Streets", 1990 edition. A design speed of 50 miles per hour. Horizontal and vertical sight distance will need to be investigated. The horizontal alignment shall be modified to minimize or eliminate conflicts with the multi-use trail. F:\00102\Lambert Lane-scope-1 1-28-00.doc 4 Town of Oro Valley Lambert Lane Scope of Work—100%PSE;Four-Lane Roadway Rancho Sonora to First Avenue The vertical alignment shall follow the existing roadway profile as closely as possible to minimize drainage impacts and to minimize cut and fill limits. 10. SUPPLEMENTAL AND DETAILED DESIGN SURVEYS The consultant shall collect supplemental survey data for the trail currently being along Lambert Lane between La Canada Drive and First Avenue. The supplemental data collected will be integrated with data collected for Phase 1 (La Canada Drive to First Avenue). The consultant shall perform additional detailed field surveys suitable for contract document preparation, locating survey monuments, culverts, and other improvements necessary to accomplish the design of this project. Calculations, distances, bearings, monument identification, maps, and geometrics shall be based on field surveys. Survey work shall be sufficient in scope to determine the location of existing and proposed right-of-way. Survey work shall be performed to Town standards, and shall meet the technical requirements of ADOT and the State Board of Technical Registration. The survey work shall be recorded in field books (the Town may assign a field book number prior to commencement of work), and include culture, existing improvements, utilities, and other details normally shown on preliminary construction field notes. Benchmarks shall be based on Town and/or standard datum. Sufficient elevations corresponding to these benchmarks shall be measured to determine design grade lines and accurate earthwork quantities. The use of random lines for survey control is not allowed unless approved in writing by the Town. A copy of the survey notes shall be submitted to the Town for approval before start of design. The consultant's survey information shall be available, and submitted, in both hard copy (reproducible mylar) and digital form (standard ASCII and AutoCAD DXF). Current Town guidelines for preliminary engineering surveys and right-of-way surveys shall be used as a part of this project. The consultant shall meet with the Town to obtain background and guidelines on special problems, existing datum, basis of bearings, etc. Survey work required for this-design project is the responsibility of the consultant. At the completion of the consultant contract, the original field books shall be turned in, devoid of any markings on the binder. It is anticipated that a majority of the existing survey data provided to Entranco, Inc. by the Town to perform the preliminary design is in a format that may be used for final design. 11. RIGHT-OF-WAY AND EASEMENTS The consultant will show on the plans any additional right-of-way or easements required. The Town shall be responsible for preparation of legal descriptions and acquisition of right-of-way or easements. 12. GEOTECHNICAL INVESTIGATION AND PAVEMENT DESIGN The consultant shall collect additional geotechnical investigations within the project area west of La Canada Drive to consist of pavement borings spaced at approximately 1500 feet along the alignment. The borings shall be conducted within the existing paved surface at the locations where it is apparent that information of subsurface pavement F:\00102\Lambert Lane-scope-1 1-28-00.doc 5 Town of Oro Valley Lambert Lane Scope of Work—100%PSE;Four-Lane Roadway Rancho Sonora to First Avenue structure is warranted (i.e.: locations of pavement widening, overlays, etc.)(First Avenue to Pusch View and La Canada to the West Town Limits at rancho Sonora). Borings outside of the existing pavement will be performed at locations where pavement reconstruction and/or widenings will occur. Where there is evidence of existing pavement failures, additional test borings will be taken at a representative number of locations to determine the existing pavement thickness and condition. The size and approximate location of pavement failures will be shown on the plans and proposed pavement repairs will be included within the interim construction documents. The geotechnical analysis will also recommend the appropriate slopes required near the crest vertical curve located west of La Canada Drive should widening or reprofiling be necessary. The results of the geotechnical analysis will be summarized in a report that will serve as an addendum to the report prepared as part of Phase 1. Pavement design will be provided in accordance with ADOT/PCDOT standards. The consultant shall collect average daily traffic volumes, along with vehicle classification counts, at three locations for a 48-hour period. The current volumes shall be adjusted based on an assumed growth rate to design year volumes for use in pavement design. The pavement design results shall be included in the addendum report identified above. 13. DRIVEWAY VERIFICATION AND UTILITY SERVICE CONNECTIONS The consultant shall prepare driveway profiles if necessary for driveways within the project limits. The profiles will illustrate the method by which the new roadway will tie p J into existing driveways and will define the limits of improvements to those driveways. The consultants shall investigate locations and depths of water and sewer services to adjoining properties. If the new roadway affects either the horizontal or vertical locations of water or sewer services, then applicable construction notes and details shall be included in the plans. 14. UTILITIES All underground design work shall be coordinated, in a detailed manner, and on a timely basis, with the utility companies. A study of current utility information shall be undertaken to ascertain the locations of utilities within the project limits. Utility information, including locations, sizes and types of existing and proposed water services and sewer house connections, shall be shown on the plans. Relocation plans of water and sewer lines impacted by this project shall be a contract addendum to the consultant contract. The consultant shall provide the Town Engineer with a receipt showing utilities have received preliminary sets of plans at approximately the 30% and 75% design completion stages. After the consultant has received the 75% submittal back from the utility F:\00102\Lambert Lane-scope-11-28-00.doc 6 Town of Oro Valley Lambert Lane Scope of Work—100%PS&E; Four-Lane Roadway Rancho Sonora to First Avenue companies, a 75% "Utility Coordination Meeting" shall be held with utility companies and Town of Oro Valley Project Engineer. The consultant shall make every effort to have the critical areas blue staked during preliminary survey. Standard form letters shall be utilized for this project. Because utility information is a critical portion of any construction project, utility companies shall be made aware of progress on the project, and possible points of conflict coordinated with the utilities on a continuing basis. 15. WATER & SEWER MODIFICATIONS As necessary per Consultant Contract Addendum 16. DRAINAGE IMPROVEMENTS The consultant shall be responsible for implementing the drainage improvements as delineated in the Drainage Report prepared in Phase 1 of this project as supplemented as described in Task 6 of this scope of services. The consultant shall develop drainage system requirements including culverts, street cross sections, catch basins, channels, and Y system discharge locations. Based upon the Phase 1 and Supplemental Drainage Report, the consultant shall prepare detailed design and construction documents for associated drainage features including but not limited to: connector pipes, drainage structure details, storm drain and culvert profiles with grade hydraulic line, lateral ditches/channels, outfall ditches/channels, Y retention/detention ponds, street cross sections and capacities, and possible bank p rotection/erosion control. Associated drainage calculations, documenting improvement materials sizes and construction limits and easements, final design details, and other pertinent information shall be included on the plans. 17. CONSTRUCTION SEQUENCING, STRIPING, AND SIGNING Construction Sequencing- Plans for ingress and egress from the street to adjacent properties shall be required for the construction phase. The consultant shall also provide p q a plansequencing for se uencin work during the construction phase, as required. Detour and full traffic control plans shall be the contractor's responsibility. g Strip in - The consultant shall prepare designs and construction documents for pavement marking plans, including striping, crosswalks, intersection details, reflective pavement markers, and traffic delineators. Striping plans must receive approval by the Town Engineer. Plans shall be prepared at a 1" =40' scale. Signing- The consultant shall prepare design and construction documents for signing plans that shall show new signs, existing signs to be retained, and sign, post, and foundation detail. Signing plans must receive approval by the Town Engineer. Plans shall be prepared at a 1" = 40' scale. 18. LANDSCAPE DESIGN As necessary per Consultant Contract Addendum 19. NOISE WALL/RETAINING WALL DESIGN As necessary per Consultant Contract Addendum F:\00102\Lambert Lane-scope-1 1-28-00.doc 7 Town of Oro Valley Lambert Lane Scope of Work—100%PS&E;Four-Lane Roadway Rancho Sonora to First Avenue 20. ENVIRONMENTAL PERMITTING Entranco will evaluate the project setting for the presence of native vegetation, jurisdictional waters of the U.S., and habitat for species of concern (Federal, State) to assess the necessary permits required under any of several state, federal or county (Endangered re ulations Species Act, Clean Water Act, Native Plant Preservation regulations Ordinance, etc.). The project environmental permit needs and schedule will be developed based on the project plans. Entranco will provide a written assessment of the necessary permits, conditions and likely schedule to the client and will meet to discuss permit processing or other issues. Any plan changes may affect the permits necessary, requiring additional work. We assume that environmental permitting will be limited to application for Clean Water Act, Section 404/401 Nationwide Permits from the U.S. Army Corps of Engineers (COE). Currently, in Pima County Nationwide Permits applicable for your project are under thepYg Y-m owl injunction, however it is possible that the injunction will be lifted during the duration of this project. Therefore, the consultant will conduct a jurisdictional waters delineation, prepare the application to the COE with supporting exhibits and assist the Town in making application to the COE for applicable permits, if any. Entranco willre are a written report (Biological Evaluation) of the project setting; p p natural vegetation or communities present; federally listed endangered, threatened or candidate species; protected native plants and potential project impacts. The report is a p necessary component of most federal permit actions (404,NPDES). TheJro'ect area is within Zone 1 of pygmy-owl habitat and occurs approximately 0.5 p miles east ofpYg Y m -owl critical habitat. Survey methods, seasons and time constraints are very specifically ecifically defined by USFWS. Two consecutive years of pygmy-owl survey (threeY per surveys year) are recommended by the US Fish and Wildlife Service in Zone 1 habitat. In areas of high noise disturbance, such as near roads, surveys are recommended to be no more than 500 feet apart. Because the project is along a noisy major roadway it is anticipated that surveys will be most effective (and credible) during the first two hours of the morning survey period and on weekends (low traffic times). 21. PUBLIC PARTICIPATION The consultant shall have a minimum of 3 public meetings or open houses on this project. The consultant shall attend these public meeting or open houses. The first public meeting will be an open house. It shall be conducted upon completion of the 15% plans for the ultimate section. The second meeting will be a work session with Town Council. It shall be held following completion of 75% plans. The final meeting shall either be an open house or a work session, as directed by the Town. It will be held following completion of 100% p lans. The consultant shall prepare and provide specific materials for meeting exhibits to include an agenda, a sign in sheet, project information handouts and display boards. The consultant shall facilitate meetings. Town staff shall attend to support the consultant. Public meetings exhibit needs and materials shall be coordinated with and F:\00102\Lambert Lane-scope-11-28-00.doc 8 Town of Oro Valley Lanzbert Lane Scope of Work—100%PS&E;Four-Lane Roadway Rancho Sonora to First Avenue approved by the Project Manager. No information shall be given to any news media without prior approval and authorization from the Project Manager. 22. SUBMITTALS, REVIEWS AND APPROVALS The Consultant shall submit five (5) sets of design drawings to the Engineering Project Manager at the various submittal stages (30%, 75%, 90% and final) beginning with the 30% complete stage. These plans will be distributed internally for applicable comments. The Consultant shall submit a copy of the design drawings to the appropriate utility companies for their review in accordance with Utility Coordination Committee checklist.Submittals shall be made at the 75% and 100% complete submittal stages. The consultant shall provide two (2) copies of studies and reports to the Town Project Manager at the appropriate stages. Design efforts maycontinue duringthe various review stages; however, this in no way g relieves the consultant of the responsibility to incorporate review comments into the design, nor does it entitle the consultant to any additional design fees as a result of making changes due to review comments. This project may be subject to a constructability review. This review will occur at approximately the 75% design stage. A formal on-site inspection/plan review will be conducted at the 90% complete stage when special provisions and a final project cost estimate is available. Allp lans, specifications, cost estimates, and reports are to be approved by the Town Engineer. 23. MISCELLANEOUS RESPONSIBILITIES As necessary per Consultant Contract Addendum Design Clarification During the Bid Process-After completion of the "final" design, the consultant shall be available at the discretion of the Town to provide the following • Be available to answer any questions relative to the plans, special provisions/specifications and cost estimate/quantities. • Verify quantities and/or clarify the work items included in the contract documents if an addendum is required. • Make any necessary corrections to the plans, special provisions/specifications or cost estimate/quantities as a result of design deficiencies found during the prebid, bid or construction phases. 24. CONSTRUCTION SURVEILLANCE/POST DESIGN SERVICES As necessary per Consultant Contract Addendum The consultant may be required to provide construction surveillance services during the construction phase of this project. The extent of the services shall be at the discretion of the Town Engineer. Services shall include responding to questions in the field that may arise relative to the plans, details, or special provisions during construction, review and approval of shop drawings, erection procedure plans and form work details, review of pp proposals for substitutions or "approved alternates", developing change orders, and providing other engineering services required to facilitate construction of the project, F:\00102\Lambert Lane-scope-11-28-00.doc 9 Town of Oro Valley Lambert Lane Scope of Work—100%PS&E;Four-Lane Roadway Rancho Sonora to First Avenue includingappointing a responsible member of the firm to be the contact person for post- design pp g i n services. The person should be continually available during the course of des g construction for review and updating of design plans. The specific work items and associated fees will be negotiated when construction- engineering services are required. 25. CHANGE ORDERS It is the intent of this scope to provide a basis for the submittal of comprehensive fee proposals which will include the costs of consultant work rk necessary to produce the complete design, plans, p special provisions, and cost estimate as required for a bid g advertisement. Change orders will be approved only for items clearly beyond the intent of the resent scope, as interpreted by the Project Manager. The Town will not be p responsible for any costs in excess of the original contract amount unless prior written approval, for both the additional work and fees associated with the additional work, is first secured from the Project Manager. 26. CONTRACT EXECUTION/TERM p The consultant is expected to give this project a very high priority to accomplish the goals, and purpose of the project. Those aims, goals, and purposes are to provide p � aims, e special professional engineering services, construction plan preparation including provisions and other items in this scope of work, in a complete, accurate, professional, timelyfashion. Completion of work shall be within 150 calendar days from the and p commencement date cited in the written notice to proceed, unless extended by a time extension to the contract. 27. PROJECT COORDINATION AND ADMINISTRATION The consultant will conduct monthly coordination meetings with the Town staff and members of the design team at the Town's offices. Other agencies, such as ADOT, Pima County Flood Control, the Corps of Engineers, etc., may be invited to these meetings, as and approved bythe Town. The status of the evaluation and design process will directedpp be reviewed, critical issues discussed and the need for information transfer identified at g each of these meetings. Work to be accomplished within the next month will be discussed and coordination efforts required will be addressed. 28. PROJECT QUALITY CONTROL AND ASSURANCES The consultant willre are a project specific Quality Control Plan. This Plan is to p p document the procedures to be used by the Consultant to ensure the accuracy and the completenessreports,of re orts, plans, specifications,s ecifications, estimates, and other related documents. To this end the Consultant shall have a Quality Control Plan in effect during the entire time that work is being performed under contract with the Town of Oro Valley. F:\00102\Lambert Lane-scope-1 1-28-00.doc 10 Town of Oro Valley Lambert Lane Scope of Work—100%PSE;Four-Lane Roadway Rancho Sonora to First Avenue APPENDIX A ENVIRONMENTAL REGULATIONS AND POLICIES The following documents are environmental regulations, which may be applied to various aspects of the work as appropriate. Federal National Environmental Policy Act of 1969 36 CFR 800—Protection of Historic Properties 23 CFR 771 —Environmental Impact and Related Procedures FHPM 7-7-3 — Procedures for the Abatement of Highway Traffic and Construction Noise FHPM 7-79—Air Quality Guidelines Endangered Species Act of 1973, and supplements Executive Order 11990 (Protection of Wetlands) Executive Order 11988 (Floodplain Management) National Historic Preservation Act of 1966 Section 4(f) of the Department of Transportation Act Wild and Scenic Rivers Act of 1969 Section 402 (NPDES) and Section 404 of the Clean Water Act Federal Farmlands Protection Policy Act of 1981 FHWA Technical Advisory T6640.8, "Guidance Material for the Preparation of Environmental Documents" Section 1424(e) of the Safe Drinking Water Act (Sole Source Aquifer Review) 36 CFR 60 — Determinations of Eligibility for Inclusion in the National Register of Historic Places Public Law 91-646 — Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Wilderness Act of 1964, Public Law 88-577 Resource Conservation and Recovery Act(RCRA) Comprehensive Environmental Response, Compensation and Liability Act of 1980 (CERCLA) Superfund Amendments and Reauthorization Act (SARA) United States Forest Service, Project Implementation Process for Integrated Resource Management (3rd Edition), August, 1990 State Arizona Native Plant Law Arizona Historic Preservation Law F:\00102\Lambert Lane-scope-11-28-00.doc 11 Town of Oro Valley Lambert Lane Scope of Work—100%PSE;Four-Lane Roadway Rancho Sonora to First Avenue State Water Quality Law State (continued) Arizona Department of Transportation Action Plan Arizona Department of Transportation — Highways Division Policy and Implementation Memorandum 89-05, "Preservation of Arizona's Wetlands,"August 1, 1989 ADOT Noise Abatement Policy for State-Funded Projects Arizona Desert Wilderness Act of 1990, Public Law 101-628 State of Arizona Water Control Policy Arizona Environmental Quality Act (EQA) Hazardous Waste Management Act(HWMA) Underground Storage Tank Act of 1986 ADOT Relocation and Assistance Program Local Local codes and ordinances relating to air quality, noise, dust abatement, light, native vegetation, etc. F:\00102\Lambert Lane-scope-1 1-28-00.doc 12 EXHIBIT A LAMBERT LANE, RANCHO SONORA TO FIRST AVENUE Compensation By Task TASK FEE Entranco Terracon ADT Counts 1.0 Utility Coordination $11,096.00 $9,596.00 2.0 Drainage Analysis/Design $31,166.00 $31,166.00 3.0 Noise Inventory Study $15,648.00 $15,648.00 4.0 Conceptual Plans(15%)-Ultimate Section $37,082.00 $37,082.00 5.0 Supplemental Geotechnical Analysis $8,422.00 $1,022.00 $6,400.00 $1,000.00 6.0 Design Survey $48,400.00 $48,400.00 7.0 Finalize 30% Construction Plans-Ultimate Section $49,628.00 $49,628.00 8.0 Prepare 75% Construction Plans, Specifications and Estimates $60,056.00 $60,056.00 9.0 Prepare 90% Construction Plans, Specifications and Estimates $31,068.00 $31,068.00 10.0 Prepare Final Construction Plans, Specifications and Estimates $16,560.00 $16,560.00 11.0 404/401 Delineation and Permitting $15,728.00 $15,728.00 12.0 Pygmy Owl Studies $18,280.00 $18,280.00 13.0 Biological Evaluations $6,294.00 $6,294.00 14.0 Public Meetings $11,796.00 $11,796.00 15.0 Project Coordination and Administration $23,640.00 $23,640.00 16.0 Quality Control Plan $6,028.00 $6,028.00 TOTAL $390,892.00 $381,992.00 $6,400.00 $1,000.00 DIRECT COSTS: $10,178.00 ADDITIONAL SERVICES: ADDITIONAL SERVICES HOURLY COMPENSATION RATES PER CLASSIFICATION Additional Services As Required TBD ENTRANCO November 28, 2000 cn 0 N �-• d' O p CO d' O 4f) O N N CO N O O 0 +� N r- O CO d' �-- 0) LO d' N ,- N. O M M O O p 0 O r- d' N LC) d' co co d- N C N ‘- N o CO- N N >+ () o S] C p0 O 2 0 0 0 O M O O O O O O O O O O O o M E • a) N (!5 U ~ 0 Z j5,U •2 0 0 O000co d' N -- 0 0 0 0 0 0 r0 7 o.. Co CU CU U d' coo N d' CON ,t CD ,� CO N O d' 0 4-5 U ,- r �- r r- co N d' U lefj c •c) 00 0 = 'C d' O N O O O o 0 0 0 N N N c0 O O ti 0 EI2 U N O co d. co d' N �-- M O a) F- a) 5 \ cu c__ .cM c00 0 0 0 0 COO OI' N o 0 0 0 0 0 0 c0 V) •Cr N CO r Q W O H W ea c n L Zc c 0 O OO d- O W Z '> p C O O LU 0 0 0 0 0 0 O CD N N O O Lo Q Ilil CO CL - >- � U N o J LL .p c d• o N p d. d' d. . 0 0 Ni. (V N 'it o N o 1` -1 LL (n p•� co lid ,- e- 1` �' Q• O Co a_ W ti.. Et 0 ! U v co O O 0 �O szu c o co ,r OM d' d' d' d' N cNi d' N N N O CO O r- O O LL to M CO cn CO La- � Z w > 0 1.- 0 = < N •Q N CO Cfl o Z N .4-.2—, c0 N d' CO O d' N N CO N O N ,_ M 00 O CA Lt uj Or W W W zM cn J O N CD 0 co co co re Et E EE W z. m co W W .D Q c c c J ca c3 co c 0 0 .o cD ca ali c C o U V O p 4- L 4_.. a) a) .a .a) N 0 a Cl) cn /c�-�c�- ca p ') p v/ u) u) O its. - OL (-71-_ d. a) 10 C . U_ � O O .0 CC1 O co t 15 U c c 4-_- co a) FC) .c U) ` ` ` ni C U) •N C 0 cc r-- 0 C N 0 O C ca `� o ca p = Do u) p C c c C ;,_, N ;�, � •>, m � � UUV N = to caC� 0 �, 7.7,.. ,.. c., cam, rn of U z o: . (,) — ,_ .- .-Q 13 c = N n ti 8 iL Q 3 W a3 0 0 W CC cf) L >, c a) c 0 a U ca cv ca •4" E o .— ao) N W Q 'o o a) m 0 `) 0) O >..cr)-- = ° c o F-- D O Z O O (n co a. a. a d' a co a. a C� TOWN OF ORO VALLEY LAMBERT LANE, RANCHO SONORA TO FIRST AVENUE Derivation of Cost Proposal Labor Estimated Billing Labor Classification Hours Rate Costs Project Principal 96 $160.00 $15,360 Project Manager 304 $126.00 $38,304 Project Engineer 730 $106.00 $77,380 Environmental Scientist/Planner 589 $78.00 $45,942 Engineer/Designer 886 $67.00 $59,362 Drafter/Technician 1,728 $52.00 $89,856 Secretary/Clerical 204 $47.00 $9,588 Project Surveyor 55 $120.00 $6,600 2-Man Survey Crew 360 $110.00 $39,600 Labor -Subtotal 4,952 $381,992 Direct Expenses Outside Reproduction $8,478 Miscellaneous Items (Supplies, Photos, Etc) $1,050 Mileage (Personal Vehicles) $650 Direct Expenses - Subtotal $10,178 Outside Services Terracon (Geotechnical) $6,400 ADT Counts (Traffic Counts) $1,000 Utility Potholing (Not To Exceed) $1,500 Outside Services - Subtotal $8,900 Total Estimated Cost 41,O70 Additional Services TBD ENTRANCO November 28, 2000 TOWN OF ORO VALLEY LAMBERT LANE, RANCHO SONORA TO FIRST AVENUE Estimate of Direct Expenses No. Cost Amount Outside Reproduction: 24"x36" Bond Plots 216 x $5.00 = $1,080 24"x36" Prints 1080 x $0.65 = $702 24"x36"Vellum Plots 216 x $7.50 = $1,620 2y 4" x 36" Mylar Plots 90 x $50.00 = $4,500 Estimated Total $3,402 Report Reproduction (Copies & Bindings) Geotechnical Report (Draft) 16 x $6.00 = $96 Geotechnical Report (Final) 16 x $6.00 = $96 DrainageReport Draft 16 x $6.00 = $96 p (Draft) DrainageReport (Final) 16 x $6.00 = $96 p Noise Inventory16 x $6.00 = $96 (Draft) Noise Inventory16 x $6.00 = $96 Estimated Total $576 Presentation Boards for Public Meetings 36 x $125.00 = $4,500 Total Outside Reproduction Costs $8,478 Mileage (PersonalVehicles) 2,000 x $0.325 = $650 Other Miscellaneous Items: Postage & Deliveries $500 Miscellaneous Expense ense Items $150 p Supplies & Materials $150 Photos, Etc. $250 Total Miscellaneous Items Costs $1,050 ENTRANCO November 28, 2000 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: December 18,2000 TO: HONORABLE MAYOR & COUNCIL FROM: Steven Faaborg, Civil Engineering Technician SUBJECT: Resolution (R)00- 1 07 Acceptance of a License Agreement for the maintenance of mailboxes, masonry walls, fences and other landscape elements. SUMMARY: The Naranja Ranch I subdivision lies between Naranja Drive to the south and Glover Road to the north approximately one quarter mile west of La Cholla Boulevard. The homes within the subdivision have been constructed and the Town is preparing to accept the streets for maintenance. During the inspection of the streets it p 9 was noted that residents in the area have constructed elaborate mailboxes, masonry walls, split-rail fences and other landscape elements within the rights-of-way. The Naranja Ranch I Homeowners Association has agreed to enter into a license agreement to clarify maintenance of these items. The license agreement makes it clear that the Naranja Ranch I Homeowner's Association has the sole responsibility and all liability for injuries and damages caused bythe encroachments in the Town right-of-way and also bears the g sole cost and expense of all work done during the period of the license. FISCAL IMPACT: None RECOMMENDATIONS: The Department of Public Works has no objection to the O p approval of this agreement. ATTACHMENTS: 1. Resolution (R)OQ-407 2. License Agreement with the Valle del Oro Townhomes Owner's Association 3. Certificate of insurance SUGGESTED MOTION: The Council may wish to consider one of the following motions: move to approve the License Agreement granting Naranja I pp Ranch I Homeowners Association authorization for the placement of mailboxes, masonry walls, fences and other landscape elements encroaching on the right-of-way within Naranja Ranch I, and the Licensee (Naranja Ranch I rig h y Homeowners Association) have full responsibility of maintaining said improvements under the stipulations outlined in the License Agreement. OR I move to deny the License Agreement granting Naranja Ranch I Homeowners Association authorization for the placement of mailboxes, masonry walls, fences and other landscape elements encroaching on the right-of-way within Naranja Ranch I. d:14-1 William A. Jans , Engineer , 4 Ai Chuck Swe-t, Town Manager RESOLUTION NO. (R)OO-_107 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING A LICENSE AGREEMENT FOR THE MAINTENANCE OF MAILBOXES, MASONRY WALLS, FENCES AND OTHER LANDSCAPE ELEMENTS. WHEREAS, the Town of Oro Valley, through the Department of Public Works, is not responsible for the operation and maintenance of private facilities within the public Rights-of-Way; and WHEREAS, the various owners of properties within the Naranja Ranch subdivision have installed mailboxes, masonry walls, fences 1 and other landscape elements within the rights-of-way; and WHEREAS, no agreement presently exists to clarify the maintenance of said landscaping; and WHEREAS, the Naranja Ranch I Homeowners Association is willing to enter into such an agreement with the Town of Oro Valley; THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That the License Agreement granted in the attached document is accepted. 2. That the Mayor is authorized to execute the License Agreement on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valle y, Arizona thisl day of December, 2000. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan L. Dudley, Town Attorney Date Date I 0 IS 19 2°24 s NI., . g? lot1o. 04 Vi Al LICENSE ir. : E , 4410400p y P 4 THIS LICENSE made and entered into by and between . b- Ti t'' of Ori►" Valley, Pima County, Arizona, a Body Politic, here ;f ter cal .;•• the LICENSORS and $ F 1,— s„..., , , C)C )(1ki hereinafter called the LICENSEE . WITNESSET H: THAT WHEREAS, the licensors are the owners of the land hereinafter de cribed, said land having been dedicated as f çvc • ,Cs K-f -,, C ` JV L.„Da v WHEREAS, a portion of said right-of-wis requested , to be encroached upon byMa; ftaiE CU i ('1OS&i(t-(p ���-- S C o-'0 Q'{ T \c _e-- ' — Licensee requests authorization for the encroachments . WHEREAS, the Licensee required from the Licensors to encroach into said right-of-way; NOW, THEREFORE, for and in consideration of the sum of One ($1 . 00) Dollar and the faithful performance by the Licensee or his heirs and assigns ; the Licensors do hereby grant and' demise to the Licensee, his heirs and assigns, a permit, license and privilege, for the period of time hereinafter mentioned and subject to the conditions hereinafter contained, to enter in upon the following described land of the Licensors, in Exhibit "A" attached. THIS LICENSE is subject to the following terms and conditions, to- wit : license i sgranted for the purpose of CA( VA„Din 1 . This P P kl s__ cAr'(4f ),Li-� L49 e . ' c �C ,_ L.1/4__(2. , 2 . The Licensee shall only be permitted to use the aforesaid land for the stated purpose . 3 . Notwithstanding any other agreement or condition, it 'is expressly agreed that the license may be revoked by the Licensors upon NINETY (90) DAYS WRITTEN NOTICE to the Licensee . Y y 4 . That when said License is revoked, the Licensee will remove the encroachments from said right-of-way, at no expense to the Licensors and to the satisfaction of the Licensors and will restore the right-of-way to the pre-license condition or as may be mutually agreed. 5 . That nothing herein contained shall be construed as granting title to the land belonging to the Licensors, or as vesting in the Licensee any right of entry to said land after the termination of this License . 6 . This License may be transferred to the Licensee' s successors and assigns upon written approval of the Licensors subsequent to written request of the Licensee . This License shall run for a period of 25 years . 7 . That the Licensee assumes the responsibility and all liability for any injury or damage to said highway, or to any person while using said highway in a lawful manner caused by or arising out of the exercise of this Permit or License . 8 . That all work done shall be at the sole cost and expense of the Licensee . 9 . The Licensee shall indemnify, defend and hold harmless the Licensors, its officers, departments, employees and agents from and against any and all suits, actions, legal or administrative proceedings, claims, demands or damages of any kind or nature arising out of this contract which are attributed to any act or omission of the Licensee, it' s agents, employees, or any one acting under its direction, control , or on its behalf, or any act or omission of the Licensors , its officers, departments, employees and agents, whether intention or negligent , in connection with or incident to this license . 10 . The Licensee will obtain a $1, 000 , 000 . 00 public liability insurance policy to cover those encroachments within the Licensors right-of-way. Nothing contained herein shall preclude the requirements of additional insurance coverage in the event the Licensors so require . The said policy shall be maintained throughout the term of this License by the Licensee or the Licensees successors . This License will become null and void if the insurance lapses . A certificate of insurance will be supplied to the Licensors with the stipulation that the Insurance Company will notify the Licensors in writing, an intent to cancel the liability insurance . This notification shall be required no later than thirty (30) days prior to cancellation and Licensee is required to remove all encroachments at their expense within sixty (60) days of notification. 11 . The permittee will abide by all applicable local, state and federal ordinances, statutes, and regulations . 1 4 12 . Approval of this License is subject to compliance with all conditions and provisions of the approved plans and specifications which by this reference are incorporated and made a part hereof . 13 . Encroachments will be maintained by Licensee and shall not interfere with safe sight distance . IN WITNESS WHEREOF, these presents have been: LDLT)Executed by LICENSE this day of rbi2047111 • LICENSEE : BY an C inC T:311 _ STATE OF ARIZONA) ss COUNTY OF PIMA ) me this 3daySUBSCRIBED AND SWORN to before of • �� by 1()_4(nrN. who is known to me or has satisfactorily identified himself to be At' -(--c.Gif-)-1- Mc-Loaner with _ .� i _ - L + tiV/S-1 , (Position) ej (Company ame) (b.„e w ,‘J NO =ii • 4 •,4 _ ,IPt' 4, *FRC! SEAL N ALBERTA LEWIS MY COMMISSION EXPIRES : 914 NOTARY PUBLIC *4,44-e• : . Pima Co.,Arizona )2./ / �� .`-�' Aly Comm.Exp.July 1,2002 LICENSORS : The Town of Oro Valley By: Mayor ATTEST : Date : Clerk of Town of Oro Valley APPROVED AS TO FORM Town Attorney T1o. n ;�n S !+ r,i 1 r I CERTIFICATE OF INSURANCE ICA 1.111 THIS CERTIFICATE S 15-uEC AS A MATTER CF lgFaRMAT1ON ONLY AND CONFERS NO RIGHTS UPON THE CERTNIF I�ATE HOLDER THIS CERTiFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED EY THE POLICIES BELOW.W. _ PRODUCER CommunityAssociation Underwriters of Arizona, Inc. 7418 East Helm Drive Scottsdale, AZ 85260 1-800-228-1930 Number Effective Date Expiration Date COMPANY Policy Westport Insurance -�ce �AU 1044 � Zd1�0� 211/01 Corporation INSURED Naranja Ranch One Homeowners Association i Clo Lewis Management Resources, inc. 180 W. Magee Road, #134 Tucson, AZ 85704-6680 - COVERAGES INSURANCE LISTED BELOW HAVE BEEN ISSUED-;C THE INSURED NAMED ABOVE FOR TWITH E POLICY THIS is TG CERTIFY THAT POLICIES OF OTHER �`I f l A� NO1Wi T HSTAND NG ANY REQUIREMENT,TERM CR CCNDMON CF ANY CONTRACT 8R DOCUMENT DESCR BHr PERIOD INDICATED, _ RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED FY TS SHOWN MAY HAVE POLICIES DE CR9E REDUCED BY EREIN TV HEREIN IS SUBJECT TO ALS.THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. !�, E RAID CLAIMS- Liability LA IMS. Limits of Insurance Type of Limit �.is�iiity -- Bodily Injury� and Property Damage $ 1,000,000 Occurrence $ 1 Personal Injury and Advertising Injury ,40C,000 OffenseOccurrence Legal Liability Real Property $ 1,000,000 Property Damage � 5 O0Q Each Person Payments $ Medicaly DESCRIPTiON OF OPERATIONSIL.00ATI ONSNEHICLES/SPECtAL ITEMS Certificate holder is included as additional insured � CERTIFICATE HOLDER Town of Oro Valley 11000 N. La Canada Tucson, AZ 85737 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE EXPIRA-flON DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDERNAMED TO THE LEFT,BUT SUCHIMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS FAILURE TO MAIL NOTICE SHALL OR REPRESENTATIVES. Authorized Representative toss: . ,1k1,, i CAU ANC CERT FORM(01`00) H TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: December 18, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Steven Faaborg, Civil Engineering Technician SUBJECT: Resolution No. (R)00- 108 , accepting those streets within the Naranja Ranch I subdivision as public streets. SUMMARY: All lots within the Naranja Ranch I subdivision have been improved and the developers, Hunter Development Corporation and PRO-L.A.N.D., have requested that the Town assume maintenance responsibility for the internal streets in the subdivision. The right-of- way has been dedicated to the Town of Oro Valley and the streets have had a surface treatment acceptable to the Town Engineer applied. The Department of Public Works staff has reviewed streets within the Naranja Ranch I subdivision and find that they meet the requirements for acceptance as set forth in the Town Code, Chapter 7 Article 7-9-1 Acceptance of Deeded or Dedicated Streets, Drainageways and Rights-of-way. This resolution would formalize the acceptance of the following streets or street segments: • Placita Alameda Dorada Naranja Drive north to and including the cul-de-sac. • Via Rancho Naranjo from Naranja Drive north to Via Mandarina including the cul-de-sac with the same name south of Via Mandarina • Placita Rancho Naranjo from Via Rancho Naranjo west to and including the cul-de-sac. • Via Mandarina from Via Rancho Naranjo west to Via de la Verbenita. • Via de la Verbenita from and including the cul-de-sac south of Via Mandarina north to Glover Road. ATTACHMENTS: Resolution No. (R)00- 108 , A resolution of the Town of Oro Valley, Arizona accepting those streets within the Naranja Ranch I subdivision as public streets, map of streets included. FISCAL IMPACT: Approximately $4050 per year, including signage, sweeping, striping, crack-sealing and gr, surface maintenance. This figure is based on a typical average cost of $0.25 per square yard of paving per year. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 RECOMMENDATIONS OF STAFF: The Department of Public Works recommends approval of Resolution No. (R)00-los , accepting those streets within the Naranja Ranch I subdivision as public streets. SUGGESTED MOTION: I move to approve Resolution No. (R)00- 108 , accepting those streets within the Naranja Ranch I subdivision as public streets. or I move to deny Resolution No. (R)00- 108 , accepting those streets within the Naranja Ranch I subdivision as public streets. It) i;t1,—L i '7--- _ De-- ►-nt He.,,/ _ AZIL&J A ,<A.L,/ own Mana•er RESOLUTION NO. (R)00- 108 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING THOSE STREETS WITHIN THE NARANJA RANCH I SUBDIVISION AS PUBLIC STREETS WHEREAS, the Town Council of the Town of Oro Valley, Arizona recognizes that Hunter Development and PRO L.A.N.D. desire to dedicate to the Town, and has requested formal acceptance for maintenance, those streets within the Naranja Ranch I subdivision as public streets; and, WHEREAS, the developer has constructed those streets within the Naranja Ranch I subdivision with the intent that they be dedicated and turned over to the Town of Oro Valley for maintenance; and, WHEREAS, all conditions for repair and maintenance prior to acceptance, as set forth by the Town Engineer, have been met for those streets within the Naranja Ranch I subdivision; and, WHEREAS, The Mayor and administrative officials of the Town of Oro Valley are authorized to take steps necessary to accept these streets on behalf of the Town of Oro Valley, Arizona; therefore, NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS, THAT: 1. The Town Council hereby approves the acceptance of the following streets or street segments within the Naranja Ranch I subdivision as public streets: • Placita Alameda Dorada Naranja Drive north to and including the cul-de-sac. • Via Rancho Naranjo from Naranja Drive north to Via Mandarina including the cul-de-sac with the same name south of Via Mandarina • Placita Rancho Naranjo from Via Rancho Naranjo west to and including the cul-de-sac. • Via Mandarina from Via Rancho Naranjo west to Via de la Verbenita. • Via de la Verbenita from and including the cul-de-sac south of Via Mandarina north to Glover Road. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this isttday of December 2000. Paul H. Loomis, Mayor Date ATTEST: APPROVED AS TO FORM: Kathryn n E. Cuvelier, Town Clerk Date Dan L Dudley, Town Attorney Date 41111011. 1 i 1 1 E 1 1 , I , -L---V--CHot...4.A. ,o-o-c617A-g,o 11 ,111 I , , 1 1 i 1 , , lis .,44441\00..*:_________„____1 1 C 11 , , i Apb eiria I 1 , . I 1 1 4118/iiiiim i ,,,, ,......„,•,, ---..... itirtmo w 1 0• , . " H fjr*1 1 1 , , , TN 1 , & I */ \ 1 1 . _____Ir , , , , . . , • , , ,, li, i 1! I , i ' 1 1, --7 ----))1, . ,. 8 , 1 --i 1 )). , 1 1,,-, ,k_______; ___J 1 k . b , ' ". 1 -(--- 1 1 1 1 ! 1 I I i- i I 1 1 H , • i H [___ 1 , ; : __, 1 i L __ ______ C777FVH,c ik,--Pei i MI 1: yegiew i 1 , ',,7-7 , ,', , --- -:" •,. _ ., . . ---- ,, .,4., . , , , , h .. L1111 I I, 1 i . Z , , co, , --,i, 0 - !,, : :,- / , 1 . 44---i , , 1 -C31---- I AA ca 0 , :--------r------,, 1 1 , _______J H4ljr Do+ ' 4 . 0 . , lb. II , mi- . 1 _ Alit, . ,, ,...____: 1 i 1 (. _____ 1 1, 1 1 --- — - 11 . 0 -------- ------- ' • 1, i _--2,u , / / / • / , 1 il 1 7I. ! \ ,------- al ii 1 Ili :. , -- It 1 . •. (in 11 I I (I) 14/IIN i _ . . "7------\ L -------L___:. ett / i / tc---H, , •-,-:7,- --_._....,____,,,,____,_L____;____ / 41,/ / / 1 -, ,------, , ; , , , , • , , i ______ _____ ; • , • , ------,-7------. -, / / • .: , , ! ! ; i , i.: ; ______, • poir„ CO TOWN OF ORO VALLEYUNCIL COMMUNICATION MEETING DATE: December 18, 2000 TO: HONORABLE MAYOR& COUNCIL FROM: Shirley Seng, Utility Administrator SUBJECT: Resolution No. (R) 00- 109 Consenting to the Expansion of the Metropolitan Domestic Water Improvement District Boundaries SUMMARY: On November 15, 2000 the Town received a letter from the Metropolitan Domestic Water Improvement District (MDWID) requesting re uestin consent from the Town regarding the expansion of MDWID's boundaries. The legal description and a map of the parcel are attached for your consideration. Over the last several years, MDWID has acquired real estate parcels for wells sites and reservoir sites. They now believe it appropriate to annex the parcels into the District. Because the parcel can be construed to be "noncontiguous" to current District boundaries, and within six miles of adjacent municipalities, Arizona Revised Statutes § 48-902(G) requires the District to seek the Town's consent to include the parcel in the District's boundaries. FISCAL IMPACT: None. RECOMMENDATIONS: Staff respectfully recommends that Council consent to the expansion of the MDWID boundaries as it relates to the parcel indicated in the attachments. SUGGESTED MOTION: I move to approve Resolution No. (R) 00- 109 Consenting to the Expansion of the Metropolitan Domestic Water Improvement District Boundaries. Or I move to ATTACHMENTS: 1. Resolution No. (R) 00- 109 Consenting to the Expansion of the Metropolitan Domestic Water Improvement District Boundaries 2. Letter from Metropolitan Domestic Water Improvement District , ) t 4 1 Utility Administr:for AL........-iD W tility • ector Town Man.ger RESOLUTION NO. (R) 00-109 A RESOLUTION OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA CONSENTING TO THE EXPANSION OF THE METROPOLITAN DOMESTIC WATER IMPROVEMENT DISTRICT BOUNDARIES WHEREAS, Oro Valley is an incorporated town and a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all the , ri htsprivileges and benefits, and entitled to the immunities and exemptions granted g municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Metropolitan Domestic Water Improvement District ("District") seeks consent from the Town of Oro Valley to expand the District's boundaries to include parcels of land within approximately six miles of the nearest boundary of the Town of Oro Valley and noncontiguous to the current District boundaries as shown in Exhibit A, attached hereto and incorporated herein by this reference; and WHEREAS, Arizona Revised Statutes § 48-902(G) requires the District to obtain the consent of theg overning body of the city or town prior to expansion when the proposed boundaries of a noncontiguous district are located within six miles of an incorporated city or town; and WHEREAS, the Town of Oro Valley has no objections to the expansion of the Metropolitan Domestic Water Improvement District's boundaries as shown in Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY,PIMA COUNTY,ARIZONA: 1. That the Town of Oro Valley hereby consents to the expansion of the Metropolitan Domestic Water Improvement District's boundaries as that expansion is legally described in Exhibit A. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 18thday of December 2000. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier,Town Clerk Dan Dudley, Town Attorney Oro Valley Town Attorney's Office/cw 12.5.2000 NIDWID Expansion EXHIBIT A LEGAL DESCRIPTION FOR LOT 39, COBO CATALINA HILLS i atel six (6) acres situated at the Northwest corner of Magee Pro erty being approx m y . Property Juan, Countyof Pima, State of Arizona and is recorded as Road and Sendero de Ju follows: Lot 39, COBO CATALINA HILLS, Pima County, Arizona, according to the plat of record in the office of the Pima CountyRecorder in Book 12 of Maps, Page 27; Pima County Assessor parcel number 220-18-0390. • METRO WATER November 13, 2000 DISTRICT Hon. Paul Loomis Mayor, Town of Oro Valley 11000 N. La Canada Dr. Oro Valley, AZ 85737 Re: Expansion of the Metropolitan Domestic Water Improvement District p Dear oomis: Over the last several years, the Metropolitan Domestic Water Improvement District (vIDWID) number of real estate parcels for well sites and reservoirs. The District's Board of has acquired a Directors has resolvedpp that we take the appropriate steps to annex into the District those parcels which are currently outside of our District boundaries. Enclosed please find the legal description and a map of the parcelsin question, attached as Exhibits A and B. Because these parcels can be g construed to be "noncontiguous" to the current District boundaries, and within six miles of adjacent Municipalities, state law directs us to seek your consent to include these parcels within our District. Consequently, pursuant to A.R.S. §48-902(G), the Board of Directors of MDWID q q hereby respectfully requests consent from the Town of Oro Valley to the expansion of MDWID's boundaries to include these parcels. pleased is with the strong working relationship that we have formed with the water utility of the Town of Oro Valley, and we look forward to working closely with you to meet the water resource needs of the public within the metropolitan area. We appreciate your cooperation in consenting to the inclusion of the Property within the District. Sincere w Peter H. Schlegel Chairman of the Board Metro. olitan Domestic Water Improvement District p , P.O..Box 36870 Tucson, Arizona 85740 (520) 575-8100 (520) 575-845.4 FAX EXHIBIT A LEGAL DESCRIPTION FOR LOT 39, COBO CATALINA HILLS Property being approximately six (6) acres situated at the Northwest corner of Magee Road and Sendero de Juan, County of Pima, State of Arizona and is recorded as follows: Lot 39, COBO CATALINA HILLS, Pima County, Arizona, according to the plat of record in the office of the Pima County Recorder in Book 12 of Maps, Page 27; Pima County Assessor parcel number 220-18-0390. a , EXHIBIT B CI METROPOLITAN DOMESTIC WATER IMPROVEMENT DISTRICT PROPERTY OWNED OUTSIDE OF LEGAL BOUNDARIES 4111. CAMINO DEL NORTE NARANJA DRIVE ,,,,,,,.._-...,..,,,,.....-_,-,.,.. .,,,,,4,,,r-,-....x.,,,,,-,-.4,,,,,, ....--.• ..-------4: ;:ate at X3 G. I ,,,,erstr.t. t^ rlN ..anY:1'i'le..s".•�3iGw:.•nJYLY:. w•f"ii'`f rI LAMBERT LANE G 4a i •,:.„, - i i i e EL co "-N 7.7-——'-'" , • IS7ADOR OASIS ROAD7-11.Mi — WAY I LINDA VISTA BOULEVARD g . _ LINDA VISTA BOULEVARD OVERTON RD. CALLE i CONCORDIA V .\ . ..rW P, HARDY ROAD CORTARO FARMS ROAD 'j n YAGEE ROAD t, MAOEE ROAD ,4,..........1,MAGEE_11,,,L__AP ,..........i._, f:; 5 . ROAD �... CHAPALA DRIVE 410, Q INA ROAD %'4sys ice=k.,i�'-.'l s•al.�•_�', ;_._ , =A A �l 5 ::,.. ,, ',... i 1.i - r.. ti L��/NT ROADROAD �+'.� � ORANGE G VE'I',ROAD �.er• ORANGE GROVE • I E: `"'" •P/rl0RAMA ORACLEc. ROAD , -i di% -,,,,:-.,,,,,,,,,,-., 4))04, ,..,,,,...,,,,p....,.. g ,.„, ,..., SUNSET ROAD _ 4 g r ..s;t:4 9. -I 6 .. i 0 ••\TA awns�S S 1 REE •t�� , 3 - �' '- II RIVER ROAD i '.,itjj): N. RUTHRAUFF ROAD S --- j --- — \ei 1..., ...- , ! ' • '. r • 4 ... EL CAMINO DEL CERRO ,, `L T < g �r :7 W s `, i WETMORE ROAD g 11 7 4 LSWEETWATER DRIVE o, 4 4). ra—..x e i" S` 1 t �� l —• ,�PRINCE ROAD .. < •-- -'--- --- -- - — O I i. i 41r GORET ROAD{N FORT • _ • DL FORT L.OIIVELL ROAD �: MOM LEGAL BOUNDARY N »+ MAUNA TOWN BOUNDARY - L 4_ ��ORO VALLEY TOWN BOUNDARY Z \�°� `gc TUCSON CITY LIMITS p 410 �� •r PROPERTY OWNED BY MOWID `• ` ", GABO CATAUNA HILLS. LOT 39 .1 E SCALE: O �-_ N.T.S. LAST UPDATE:10-24-2000 '. ' /� GRANT ROAD _ Q'�ORAwM10lNCMA �IOr�CAW GTN.Jk 3 PPOPUTY.OMG f VNWOOD HILL DRIVE TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: December, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Melissa Shaw, AICP, Planner II SUBJECT: OV12-99-12 RANCHO VISTOSO NEIGHBORHOOD 5 PARCEL A PROFESSIONAL OFFICES PUBLIC ART SUMMARY: John Keith, owner/develop of this office development, requests approval of the project's public art. On September 13, 2000, a development plan was approved, with conditions, to permit five new office buildings on the subject parcel in Rancho Vistoso. The site is located at the southeast corner of Rancho Vistoso Boulevard and Arrowsmith Drive. A one percent contribution toward public art is required of all new commercial development projects, as specified in Section 4-504.F of the Oro Valley Zoning Code Revised. This condition must be satisfied prior to issuance of a permanent Certificate of Occupancy. The photographs, description and location plan of the proposed Public Art was transmitted to the Public Art Review Committee (PARC). PARC reviewed the submittal and recommended approval of the public art for the Rancho Vistoso Professional Offices. The approval letter from PARC dated November 10, 2000 is attached. UBLIC ART DESCRIPTION: The proposed public art consists of two cast bronze sculptures. Both sculptures feature children. One is entitled "Victory", a 4' tall sculpture of a young woman with arms extended upwards; the second is just over 4' and is entitled "Sisters", two girls seated together on a stool, reading a book. Artist Russell Bowers will create the artwork. The sculptures will be incorporated into the landscaping in front of office buildings 3 and 5, facing the parking lot and adjacent to each of the entrances. They will be visible to all visitors to the office complex. Copies of the proposed sculptures and site location, a resume of the artist and the contract are attached. RECOMMENDATION: The Public Art Review Committee and planning staff recommend approval of the Public Art for the Rancho Vistoso 5S Professional Offices, as presented. SUGGESTED MOTION: The Council may wish to consider the following motion: I move to approve the public art for OV 12-99-12, Rancho Vistoso Neighborhood 5 Parcel A professional offices. TOWN OF ORO VALLEY / —OUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: 1. November 10, 2000 letter from PARC 2. Artist contract 3. Photographs of sculptures 4. Site Plan \\OV PZD\PZ 1\ov ov 12\1999\OV 12-99-12\Public Art TC rpt.doc ., GL... Planning . ,• Zonin dministrator fS C ity Dev lopment Direc • Town Mana r k MEMORANDUM November 10, 2000 TO: Melissa Shaw, AICP Planner II FROM: Gigi Miller,Public Art Review Committee SUBJECT: Rancho Vistoso Professional Offices(OV 12-99-12) The Public Art Review Committee has reviewed and approved the art work for the Rancho Vistoso Professional Office development. Art work will consist of two bronze children, and a single bronze child. Work to be done by artist Russell W. Bowers. r / . igi Miller David Grigsby Harriet Hough Public Art Review Committee R uLy QV'r'f'C►.� C.�y-`J.:V:% �:f=.►1CSu I t..,"...0 rdyr v! !�CILir F'd•'1iiY Sent by the Award kinning Cheyenne Bitware CC) T1-RACT CASTING OF BRONZE FIGURES Rancho V i stoso Professional Offices Town of Oro Valley Mr. John Keith 1 129 N. Judd Place Chandler, Arizona September 15, 2000 Dear Mr. Keith, I propose to east sculptures for your above described property according to the following descriptions and costs: Descriptions: " Victory", a youngwoman with arms extending upwards, cast, with patina and prepared r} for mountingwith necessary armature and bolt stock. Approx. height:48" @: $7,000.00 " Sisters", two younggirls reading a book, on a tall stool, cast with patina and prepared Si , andstock. Approx. height: 52'' ���? S10,000.00 for mounting with necessary armature bolt p� g PAYMENT:T: I require one third up front, one third upon initiation of casting, and .��. one third at delivery. These costs will remain the same for four months from the above date. I thank}'ou for the opportunity of offering this proposal, and look forward to hearing from you. Sincerely, Acceptance: . , •/ 1 .# •0 Date: C2 Russell Bowers -,- ti, . i , 'oi- I , .•' `. y y;to � ,,• ,_• ,. - ` - 0. ' - , \ ..., F*,-' V., i / ! 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Z !1 J `337 1D '.--,, /J O z \ Wn4 k tr \\,- I •\t- •'1�ti'1� • �'Fw 1 1 1 1 s! s, d r.. ,, �, al z 1 N•. 3 W 1\ t `,\ , 1`, o, \ `. 1.,,• <I c I I 1I ' I .0.373.OscN I• \ r� N I ,'� XI '�^��.1 id,/(1) 1 1 , ' 1 \ ` �r- ` 1 1 I I I i 1 1 / • u: ,I \,,, ` \ 'r a- ., , 1 1, ��l / f \ ( `\ 1/1/ E-4QT i ,k,-- -------- ..\\. ..,.. ',..\ .00';', -ti: w. ‘, + \\ , \ \,,, . ,, „ .1„, ....A., ..77,1:,kas 1 j / \ c),'4 • k ` \'. �� t.. 7471,(3 " I� l 1,n :.I I ' :',1 V *a, \ - / I 1 \ hi-) , 1 rI ll L., 1 2 #% TOWN OF ORO VALLEY \ COUNCIL COMMUNICATION MEETING DATE: December,2000 TO: HONORABLE MAYOR & COUNCIL FROM: Laura Pinnas, GIS Analyst SUBJECT: CERTIFICATE O F APPRECIATION FOR VOLUNTEER AND SUN CITY RESIDENT PHYLLIS CUTCHER FOR HER MASTERFUL UPDATE OF THE OV LOGO BACKGROUND: The Town of Oro Valley logo was in disrepair—we didn't have an electronic EPS version of it, we only had a time we used it for cards, signs,bitmap version. Therefore, every stickers, etc.,the vendor had to clean it y up and it ended up lacking clarity and consistency. After learning about Phyllis Cutcher, a Sun City resident with grap graphic design experience who wanted to volunteer for the Town, Sue King and I contacted her. We asked her if she would be willing to clean upthe logo, make it into layers and save it into EPS, as well as other g commonly used formats, such as TIF and JPG. She agreed and within three weeks we had the updated logo. I provided that Phyllis Cutcher has a valuable service to the Town and should be recognized by the Mayor and Council. RECOMMENDATION: y recommend that the mayor present Phyllis with a Certification of Appreciation and a Town pin at the Council meeting on December 20, 2000. SUGGESTED MOTION: none ATTACHMENT: Certificate of Appreciation 1,c, / , --- -,._ Pl. vi and Zoning Administrator 7fm-j„,g., Corn .nity Development Director / iemz ' own anager TAINDIVID\LJP\Admin\OVLogo_TC.doc C Ilki Api A 4101 IIIII'' 04) ihikbillo' otz omi r . 0 w ri4.041)4) IlI . 4 eD ci oad 1 tb, . , . : ' - 707..... t41.iss, orii 1 .... ..,,,,10%.46 - , , .,_ .. 1.,... nmi— .0o .„, , ,. , ..::. ,... . ,., : m _ 0. wuji .. . ..,. ,,.. I ‘400, ,. . op, ,-,-.-...,•. . ..,..„,.,.. ., ..*..''',ettd,' --'1,,-,- •-..... ', '' . AIN r C) I %oisio - e5it 2 4.7 et i ILO . ., ,,',,-.. - ,. , 1 ' iv. ,.., , _. ., . '4 I A _No =111 '1 ' Tr k . - '••ot' ::''' ' ' A,-.!;'''''•. re\v et, w , , .. „,.. Pil mi.iii , 0....• Ol'Ilp,, . 1 t... - iiii. ...... .. . .1,... .•,,,,. .,.. ...: . , ..,... . ., „ .,, , ,. . , .. , ,. , , , r,::,;-,,, ...-:,,, is.< or• C) imit PP' f:' ,-... - ilik"4\11/41 r � � r '4<4 t.' o CICI0 o 1 3 TOWN OF ORO VALLEY /2 COUNCIL COMMUNICATION MEETING DATE: December , 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Terry Vosler, Building Safety Administrator SUBJECT: Ordinance No. (0) 00 -40 , Adoption of 1999 National Electric Code with amendments thereto and Adoption of the 2000 Edition of the ICC Electric Code—Administrative Provisions. SUMMARY: The Town is currently enforcing the 1996 National Electric Code. Traditionally,the Town, the City of Tucson and Pima County have followed a three year adoption procedure since 1976. The model codes go through yearlyreview. Revisions are made to the codes typically because of changes in technology and materials or to address life safety concerns to safeguard the safety and welfare of the public. The National Electric Code is the only electrical code used nationally. Internationally, code official recognize the need for provisions in administering the National Electric Code (NFPA 70). The ICC Electric Code Administrative Provisions, 2000 Edition, is designed to meet those needs through model code regulations. The administrative provisions in this Code correlate with the provisions throughout the International Code system and are specifically geared to electrical code enforcement. FISCAL IMPACT: The fiscal impact of approving this ordinance are be the purchase of new code books and some additional training for the staff. This has been included in the Building Safety Division's 2000-2001 fiscal year budget. RECOMMENDATION: Staff recommends that the Mayor and Council approve the adoption of the National Electric Code, 1999 Edition, the Town of Oro Valley Amendments to the National Electric Code, and the International Electric Code, 2000 Edition. SUGGESTED MOTION: I move to approve Ordinance No. (0) 00- 40 , the adoption of the National Electric Code, 1999 Edition and amendments thereto attached in Exhibit A, and the ICC Electrical Code Administrative Provisions, 2000 Edition. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: Ordinance No. (0) 00 - 40 , and Exhibit A attached thereto. v, B ilding S ety Am inistrator Community D velopment Director Town Manager ORDINANCE NO. (0) 00 -4n AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING SECTION 6-2-1, ELECTRICAL CODES, OF THE ORO VALLEY TOWN CODE, AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PROVIDING FOR FEES; AND PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER AND PROVIDING FOR PENALTIES FOR THE VIOLATION THEREOF. WHEREAS, on December 6, 1995, the Town Council did approve Ordinance No. (0) 95-85, which adopted that certain document entitled, "Oro Valley Town Code, Chapter 6, Building," as the sixth chapter of the official Town Code; and WHEREAS, the regulations of the National Electrical Code, 1999 Edition, as published by the National Fire Protection Association, Inc. and with amendments appended thereto, and the ICC Electrical Code Administrative Provisions, 2000 Edition, as published by the International Code Council, Inc., are necessary to the Town in order to provide for the preservation of property values and public health, safety, and welfare of the residents of Oro Valley; and WHEREAS, pursuant to § 1001, of the ICC Electrical Code Administrative Provisions, 2000 Edition, it shall be unlawful for a person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy or maintain any building, structure or building service equipment, or cause or permit the same to be done in violation of these Codes; and WHEREAS,the Town has deemed it necessary to amend Chapter 6, of the Oro Valley Town Code, in order to repeal the National Electrical Code, 1996 Edition, on the same date that the ICC Electrical Code Administrative Provisions, 2000 Edition, and National Electrical Code, 1999 Edition, become effective on or about 4 months from the date of adoption of this Ordinance. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as "The Code of the Town of Oro Valley, Arizona," is hereby amended as follows: SECTION 1. Section 6-2-1 is restructured to read as follows, with additions being shown in ALL CAPS and deletions being shown in Strikeout text: 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 6-2-1 Electrical Cede CODES A. That certain document known as the "19-96 National Electrical Code, 1999 EDITION," WITH AMENDMENTS APPENDED THERETO, three copies of which are on file in the office of the Town Clerk of the Town of Oro Valley, Arizona, which documents DOCUMENT were WAS made a public record by Resolution No. 96 95 (R) 00-72 ON JULY 5, 2000, is hereby referred to, adopted, and made a part hereof as if fully set out in this ordinance, any provisions thereof to become effective on this 4th day of December, 1996 1ST DAY OF FEBRUARY, 2001. • • B. THAT CERTAIN DOCUMENT KNOWN AS THE " ICC ELECTRICAL CODE ADMINISTRATIVE PROVISIONS, 2000 EDITION," THREE COPIES OF WHICH ARE ON FILE IN THE OFFICE OF THE TOWN CLERK OF THE TOWN OF ORO VALLEY, ARIZONA, WHICH DOCUMENT WAS MADE A PUBLIC RECORD BY RESOLUTION NO. (R) 00- ON , 2000, IS HEREBY REFERRED TO, ADOPTED, AND MADE A PART HEREOF AS IF FULLY SET OUT IN THIS ORDINANCE, ANY PROVISIONS THEREOF TO BECOME EFFECTIVE ON THIS 1ST DAY OF FEBRUARY, 2001. SECTION 2. Pursuant to ARS § 9-803, any penalty clause contained in a code or public record, adopted by reference, shall be set forth in full in the adopting ordinance as follows: SECTION 1001 It shall be unlawful for a person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy or maintain any building or structure or cause or permit the same to be done in violation of this Code. SECTION 3. The penalty for violations of the provisions of the National Electrical Code, and of the ICC Electrical Code Administrative Provisions, is set forth in the Oro Valley Town Code § 1-8-1 as follows: 1-8-1 Penalties A. Any person found guilty of violating any provision of this Code, except as otherwise provided, shall be guilty of a class one misdemeanor, and upon conviction thereof shall be punished by a fine not to exceed two thousand five hundred dollars ($2500) or by imprisonment for a period not to exceed six (6) months, or by a period of probation not to exceed three (3) years, or by any combination thereof Each day that a violation continues shall be considered a separate offense. SECTION 4. Pursuant to ARS § 41-1346, the governing body of each county, city, town, or other political subdivision shall maintain efficient record management for local public records 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 and it has been determined that this Ordinance is a public record with three copies of said Ordinance are to remain on file in the office of the Town Clerk. SECTION 5. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 6. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 18thdayof December , 2000. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 EXHIBIT A TOWN OF ORO VALLEY AMENDMENTS TO THE NATIONAL ELECTRICAL CODE 1999 EDITION The following provisions of the National Electrical Code, 1999 Edition, as published by the National Fire Protection Association, Inc., are hereby amended as follows: 1. At Article 90-4, insert subsection "a," Electrical Permit Fees, which shall reflect the fee schedule of Table 3-B, Electrical Permit Fees, of the Uniform Administrative Code, 1997 Edition, attached hereto. Sec. 210.5. Add subsection(c)to read: (c) Ungrounded Conductors. Branch circuits shall conform to the following color code. Volts Phase System Phase A Phase B Phase C 120/208 3 WYE Black Red Blue 277/480 3 WYE Brown OrangeYellow 120/240 3 DELTA Black Orange Red Exception No. 1: The above color coding is not required in residential occupancies. Exception No. 2: Industrial occupancies holding a Registered Plant Permit may use their own coding system. Exception No. 3Additions to an existing electrical system, where an acceptable color coding system exists, the existing color coding system shall be continued. Sec. 21.11(c). Add Item (4)to read: (4) Dishwasher and Garbage Disposer Branch Circuits--Dwelling Units. In residential occupancies, dishwasher and garbage disposer may be on the same 20-ampere branch circuit. Sec. 220-37. Add section to read: Sec. 220-37. Optional Calculation -- Non-dwelling Unit Occupancies. The calculation of feeder or service load in non-dwelling unit occupancies shall be permitted to be calculated in accordance with Table 220-37 in lieu of Part B of this article. This section shall not apply to calculations performed under Sections 220-34, 220-35 or 220-36. Calculations for this section shall be prepared by a registered electrical engineer. 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 Table 220-37. Add table to read: Table 220-37. Optional Method--Demand Factors for Non-Dwelling Unit Occupancies Connected Loads from Demand Factors' Part B, Article 220 (Percent) Connected load up to and including 800 amperes 100 Connected load over 800 amperes 90 Footnote: ' Other demand factors may be permitted at the discretion of the Building Official. Sec. 225-32. Add Exception No. 5: Exception No. 5: For freestanding canopies, carports, towers and similar structures, a branch circuit disconnecting means shall be permitted to be located elsewhere on the premises. A bonding conductor sized per Section 250-2(d) and 250-122 shall be run with the circuit conductors. Sec. 230-40. Delete Exception No. 4 in its entirety and renumber Exception No. 5 to Exception No. 4. Sec. 230-70(b). Add two sentences to the subsection to read: The markings shall be of sufficient durability to withstand the environment involved. Identifying labels required for disconnecting means shall have engraved or raised letters and be secured by screws or rivets (plastic tape shall not be considered durable material). Sec. 240-24(b). Add Exception to read: Exception : In a multiple-occupancy building where electric service supplies more than one occupancy and electrical maintenance is provided by the building management and where these are under continuous building management supervision, the service overcurrent devices,feeder overcurrent devices, and branch-circuit overcurrent devices shall be permitted to be accessible to authorized management personnel only. Sec. 250-104. Revise subsection ©to read: (c) Other Metal Piping. Metal piping that is on or within a building that may become energized shall be bonded to the service equipment enclosure, the grounded conductor at the service, the grounding electrode conductor where of sufficient size, or to the one or more grounding electrodes used. The bonding jumper shall be sized in accordance with Table 250-122 using the rating of the circuit that may energize the piping. The equipment grounding conductor for the circuit that may energize the piping shall be permitted to serve as the bonding means. 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 (FPN): Bonding all the Piping and metal air ducts within the premises will provide additional safety. Sec. 250-118. Delete items (5), (6), (7) and (8). TABLE 310-5. Revise Table 310-5 to read: Table 310-5 Voltage Rating of Conductor - Volts Minimum Conductor Size—AWG 0 through 2000 14 Copper 12 Copper-Clad Aluminum 8 Aluminum 2001 through 8000 8 8001 through 15000 2 15001 through 28000 1 28001 through 35000 1/0 Sec. 339-3(a). Add Item(7)to read: (7) Type UJF cable shall be permitted to be used in mortar joints of burnt and "mud" adobe construction in occupancies where the use of nonmetallic cable is permitted by this code. Sec. 347-3. Add subsection(g) and Exception to read: (g) Exterior locations. Where exposed in exterior locations. Exception: Schedule 80 PVC may be used exposed out-of-doors. Sec. 350-14. Revise to read: Sec. 350-14. Grounding. Flexible metal conduit shall not be permitted as a grounding means. An equipment grounding conductor, sized in accordance with Table 250-122, shall be installed in all flexible metal conduit. Where an equipment bonding jumper is required around flexible metal conduit, it shall be installed in accordance with Section 250-102. Exception: Factory assembled(prewired)fixtures and equipment with flexible metal conduit will not require the addition of the grounding conductor in the prewired raceway. 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 Sec. 350-14. Grounding. Flexible metal conduit shall not be permitted as a grounding means. An equipment grounding conductor, sized in accordance with Table 250-122, shall be installed in all flexible metal conduit. Where an equipment bonding jumper is required around flexible metal conduit, it shall be installed in accordance with Section 250-102. Exception: Factory assembled(prewired)fixtures and equipment with flexible metal conduit will not require the addition of the grounding conductor in the prewired raceway. Sec. 351-9. Revise section and add Exception No. 1 to read: 351-9. Grounding. Liquidtight flexible metal conduit shall not be permitted as a grounding means as covered in Section 250 118. AN EQUIPMENT GROUNDING CONDUCTOR, SIZED IN ACCORDANCE WITH TABLE 250-122, SHALL BE INSTALLED IN ALL FLEXIBLE METAL CONDUIT. Where an equipment bonding jumper is required around flexible metal conduit, it shall be installed in accordance with Section 250-102. conductor shall be installed. Exception: Factory assembled(prewired)fixtures and equipment with liquidtight flexible metal conduit will not require the addition of the grounding conductor in the prewired raceway. Sec. 410-16(c). Revise subsection (c) to read: (c) Fixtures in Suspended Ceilings. In suspended ceilings only "intermediate" and "heavy duty" ceiling systems as defined in the 1994 UBC Standard No. 25-2, Section 25.213 may be used for the support of fixtures. All fixtures shall be positively attached to the suspended ceiling system. The attachment device shall have a capacity of 100 percent of the fixture weight acting in any direction. When "intermediate" systems are used, No. 12 gage hangers shall be attached to the grid members within 3 inches of each comer of each fixture. Tandem fixtures may utilize common wires. Where "heavy duty" systems are used, supplemental hangers are not required if a 48-inch modular hanger pattern is followed. When cross runners are used without supplemental hangers to support fixtures, these cross runners must provide the same carrying capacity as the main runner. Fixtures weighing less than 56 pounds shall have, in addition to the requirements outlined above, two No. 12 gage hangers connected from the fixture housing to the structure above. These wires may be slack. Fixtures weighing 56 pounds or more shall be supported directly from the structure above by approved hangers. 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 Pendant-hung fixtures shall be supported directly from the structure above usingNo. 9 gage wire or approved alternate support without using the ceilingsuspensionsystem s stem for direct support. Sec. 422-12. Delete section in its entirety. Sec. 430-32. Add subsection (e) to read: (e) Evaporative Cooler Fan Motor and Pump Motor. Evaporative Cooler fan motor p and pump motor shall be individually protected by type "S" fuses rated or a motor starter with overload protection. Fuses shall be selected, or overloadprotection shall be set at no o more than 125/o of running current load. Sec. 501-16(b). Delete Exception, including a, b, and c. Sec. 502-1. Renumber FPN to FPN No. 1, and add FPN No. 2 to read: (FPN No. 2): The following is a guideline for a Small Woodworking Facility. . 1. Complete U.L. listed Dust Collection System, interlocked with dustroducin equipment. p g q pm ent. 2. Light fixtures below 12' shall be of the enclosed type. 3. Boxes shall be "Bell" or "FS" type with threaded hubs andg asketed covers. 4. Wiring methods shall be EMT with compression fittings. 5. Requirements extend in a 10' radius from each dust producingpiece of equipment. 6. Seal any openings in boxes or electrical equipment top revent the intrusion of dust. (NOTE: See Below) 7. See N.E.C. 500-8(b), FPN No. 1 *DO NOT VOID U.I,.LISTING BY SEALING DESIGNED HEAT VENTS. Sec. 502-16(b). Delete Exception, including a, b, and c. Sec. 503-16(b). Delete Exception, including a, b, and c. Sec. 725-9. Add section to read: 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 • Sec. 725-9. Location of Power Supplies and Transformers. (a) Accessibility. Class 1, Class 2 and Class 3 power supplies and transformers shall be accessible. (b) Prohibited locations. 1) In clothes closet storage space as described in Section 410-8. 2) In attics or other space subject to high ambient temperatures. 6-2-1 Amendment(IEC)d TV/sib 9.25.2000 TOWN OF ORO VALLEY 1NCIL COMMUNICATION MEETING DATE December,. 2000 TO: HONORABLE MAYOR& COUNCIL FROM: Sangeeta Jain, Planner I SUBJECT: IMPROVEMENTS PLAN TECHNICAL ADVISORY FY 2001- 06 CAPITAL COMMITTEE REPORT BACKGROUND: • Committee (TAC) has been meeting clinical Advisory Capital Improvements Plan (CIP) Te °act for funding. In Since October, the p and weights to rank each prof ° five-year needs assessment and develop criteriapurpose of this report is to to compile a five ye fiscal year (FY) 2001-'06 CIP. The January, the TAC will develop a recommended e following: update the Council regarding th p 1. CIP FY 2001-'06 Project requests, CIP Public Survey Results, and ° 2. Weights. o°ect Evaluation Criteria and Wei g 3. CIP Project 'act evaluation criteria and weights. In particular, staff requests that the Council consider approving the CIP prof S tJMMARY: CIP FY 2001 — '06 Pro i ect Summa ' t requests submitted by various its2000 meeting, reviewed all the proj ec q specific TAC, at November 17, been grouped according to a spa The . The project requests have g p and homeowners' associations p j (see attached Appendix A). All departments been summarized in the table • source. The 77 new project requests have bythe TAC at their Jan funding Projects", will be scored and ranked nests except the "Assumption these project requests, p 2001 meeting. ' of the Town, involving ongoing deemed absolutely essential to the operation . ant Assumption Projects are those the departmental equipment replacement opexisting equipment outlined by p • tin capitalpurchases to replace e gor for vehicle replacement. These operating p all or a majority of the project or havingdesignated funding forproject evaluation and prioritization program CIP and do not go through the receive priority funding from the projects process CIP Public Surve Results it residents of the Town via the October surveyand was mailed to all the TAC developed a CIP public input in October and was posted on the The p at various homeowners' meetings ' The surveywas also distributed bill. public, which is approximately a 20°�® water surveys from the awn web site. Staff received almost 2000 completed eturn rate. main survey. The first part was to find out in which project categories the were two components of the s y categories were listed: Roadway ThereThe following eight different project g ' is would like to spend town funds. residents TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 • Recreation projects, Library projects, Transit, Bicycle Improved service at Town Hall, Parks and �4�"ojects, p ° . 9 o where the residents could create Lanes, Drainage, and Police cars. In addition, there was an Other category their own category and assign funds. • determine which project requests were most favored by second part of the survey was designed to help p J . The • analyzed and is presented in the attached Appendix B. residents. The data from the surveys was any Project Evaluation Criteria and Weights • different criteria (see attached Appendix C). They All the CIP project requests shall be scored based on seven p J ' on the merits of the project. The points assigned to each be assigned points from a scale of -5 to +5, based ° ° ° � . will ° based on the individual criteria weight. The final score 'ect for each criterion shall be further weighted prof -`01 fiscalyear capital budget will then be created by computed shall be used to rank the projects. The 2001 p selecting the highest ranked projects funding is for until the available funds are allocated. itsyear's project evaluation criteria and weights, and at November 17, 2000 meeting, reviewed last p J The TAC ' • particular, these changes were to increase weighting points suggested minor changes to the criteria weights. In . ° °ect gg Criterion and Legal Ramifications Criterion. The prof for the Impact on Operation and Maintenance Costs g p C . • as recommended by TAC, are attached (Appendix ) evaluation criteria and weights 'ECOMMENDATION: C ect evaluation criteria and weights. recommends a (Appendix ) CIP pro'JStaff pproyal of the attached SUGGESTED MOTION: ' criteria and weights depicted in Appendix C. approve the Capital Improvement Plan evaluation g p I move to pp p -OR- I • evaluation criteria and weights move to approve the Capital Improvement Plan depicted in Appendix C with pp the following changes ATTACHMENTS: 1. Appendix A: CIP FY 2001 — '06 Project Requests 2. Appendix B: CIP Public Input Survey Report 3• Appendix C: CIP Project Evaluation Criteria and Weights /Al 01, Planning a'd Zoning Administrator 7-A 61;14 Co 1 ity Development Director F:\PROJECTS\CIP\CIP 2001-02\CIP Reports\TC Report Dec.doc Town Manage " I * .2 -a < � � � �"C5 CD ca.. 0 45 < 4 CD 0 1-i g* "---: t.11 eD > -'• g te ,,,,— n-- '--t. q9t' fs- , CD '11 ra cp bfa 2 P 7ce 0... 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PI 00 00 cleD �"' 00 O w 00 00 - V p r O N -P 4 tet„ 4 N R, 4 ` O km O� `A N O C N 0 CA 0 V ° 1 00 J-P -4, r ° ' — = = � J = = o., J LA N eD c, C Ia c� .4 O O 4 © — a M•• ui 0-3 H ut- w - 0 W O\ N — w 0 oiC G N O w 0-iei, N U `O 00 O H — OT w 0-, A; ON J U) .O N OA' 00 J `O N `1 J 0 0 w 0 t* Il APPENDIX B Results of CIP Public Input Survey 2000 Total No. Of Surveys Received 1963 This is how the residents want funds to be distributed among different project categories: Project Categories Percent $ Roadway Improvements 36% Town Library 16% Parks & Recreation Facilities 12% Police Service and Cars 11% Drainage to reduce flooding 9% Bicycle Lanes 6% Transit Services 5% Improved Service at Town Hall 1% Correlation Matrix Roadway Service Parks Library Transit Bike Drainage Police Roadway 1.00 -0.11 -0.21 -0.23 -0.08 -0.04 0.02 -0.03 Service 1.00 0.24 Parks 1.00 0.35 0.32 Library 1.00 0.27 0.31 Transit 1.00 0.40 0.27 Bike 1.00 0.34 Drainage 1.00 0.21 Police 1.00 The above correlation matrix shows that there are two groups of residents in the community. One group of residents wants the Town to spend most of the funds on roadway improvements, as the roadway project category is negatively correlated with all other project categories. The second group of residents would like the Town to provide more services in form of a library, bike lanes, parks and recreation services among others. This has been inferred by the positive correlation between library, parks & recreation, transit and bike project categories. DATA ANALYSIS Roadway Improved Parks & Town Transit Bicycle Drainage Police Improvem Service at Recreation Library Services Lanes to reduce Service ents Town Hall Facilities flooding and Cars Total ($) 68,493 2,694 22,990 29,912 8,879 12,227 17,709 20,737 Max 100 100 100 100 100 100 100 100 Min 5 0 0 0 0 0 0 -50 Average 36 1 12 16 5 6 9 11 Median 40 5 20 20. 10 10 15 20 Roadway Improved Parks & Town Transit Bicycle Drainage Police Improvem Service at Recreation Library Services Lanes to reduce Service ents Town Hall Facilities flooding and Cars Specific Comments from Residents Bicycle lanes • Bicycle lanes on Moore Rd, Oracle Rd, Palisades, Tangerine Rd,Naranja, La Cholla, La Canada, First Ave • Bike lanes not golf lanes Drainage • Drainage on Lambert Lane • Flooding on Tangerine Rd needs to be fixed! • Reduce flooding in ram's canyon, Complete drainage facilities Police cars • Automotive radar • Increased patrol for speeders • More police cars • More speed limit enforcement on Rancho Vistoso & Del Webb Blvd. • OV police are over-staffed for our town • Please decide on one speed in the town, Police department computers • Police service - best we can afford, red light cameras 2 Roadway improvements • Accept streets from Catalina Shadows • Alternate exit of Rancho Vistoso • Another crossing for Oro Valley wash, Bridge at First and Naranja • Bridge at CDO wash on La Canada and Overton and La Cholla • Build overpass on La Cholla over wash • Change name of First Ave. to Rancho Vistoso Blvd. • Fill potholes • Sign at Choctaw& Spanish Garden • First Street at Palisades for left turn lane • Fix intersection of Hardy Rd &Northern • Fix tie-up at First Ave and Oracle Rd • Flashing yellow light on Tangerine Rd and First Ave • Improve right- of- ways • Improve traffic entry to La Canada from Rancho Sonora • Lambert Lane and First rock work is a waste of money • Landscape Pioneer way, median strip on Oracle Rd • Left turn lane from Palisades onto First, Lambert Lane to Pistachio, green arrow at Rancho Vistoso • Lengthen left turn Oracle and Rancho Vistoso Blvd. • Light at Tangerine Rd & Copper Spring Trail • Light up the streets at night • Paved path from Greenock to First Ave. • Pick-up garbage off of roadways • Realign Palisades with Tangelo and install a traffic light • Reduce lighting on Rancho Vistoso Blvd. • Remove bump on bridge on First Ave. • Remove light at Naranja& First Ave • Remove trees & shrubs from La Canada Wash • Repair approach to bridge over Canada Del Oro, First Ave. near Fry's and Home Depot • Residential areas are dark at night • Sidewalks and safe walking paths • Sound wall on Tangerine Rd between La Canada Dr& First Ave • Street beautification, landscape the streets, cut weeds in the median • Synchronize traffic lights • Traffic light at Tangerine Rd & First Ave, Greenock& Oracle, La Cholla Blvd and Naranja, Oracle Rd & Rancho Vistoso, Oracle Rd & Santa Catalina church, Palisades & First Ave, Rancho Vistoso & Del Webb, Rancho Vistoso & Woodburne, First Ave &Naranja Dr, La Cholla Blvd & Lambert Lane • Traffic lights to replace stop signs • Waste of taxpayer money to tile the crosswalks • Widen First Ave, Tangerine, Calle Concordia , Canada Hills, La Canada, La Cholla, and Oracle Rd, Lambert Rd, and Naranja Rd • Widen roads not put lights in 3 • Widen to 4-way stop at Strada Patania and Mandarin Improved service at town hall • Animal control; enforce laws • Concerted and sustained program to seek and institute efficiency and savings in government • Drop off mailbox at curb for bills • Education is paramount • Finish outstanding jobs • Reduce budget, i.e. local taxes Town Library • 500 k for a super library • Allow adequate parking at new library • Use what is beyond budget now for purchase of reading materials Transit • Bus service extended to Tangerine Rd • Courtesy vans for elderly • Mass transit system • Public transport connection from Oracle & Rancho Vistoso to Tucson • Roofs for bus stops • Safety flashing signals at schools • Scheduled bus service with Sun Tran to Tucson • Transit to Sun City subsidize transportation to airport Parks and Recreational Services • Acquire open space • Develop the "calmat" Recreation Park • All subdivisions should have parks equipped with swing, basketball courts • Roller blade & skateboarding paths. • Annual carnival, ice arena • Baseball fields and batting cages • Bbqs, picnic tables, Ramada • BMX bicycle track • Bowling alley • Community recreation center • Community theatre • Covered public pool • Facilities for small children • Fenced dog park • Glare shields on lights at Dennis Weaver Park • Gun range • Ironwood botanical garden, health club • Park in Rancho Vistoso 4 • Park in Villages of La Canada is "totally useless-how sad-what a waste! Children can stayin own neighborhood and neighbors could get more acquainted". • Park on State Trust land • Honey Bee Village archeological park • Patch of grass but rest in wood chips or like material. • Put in lights at new park • Recreation Dept. with year round activities • Replace or eliminate tall lights in parks and schools • Residents assigned to groups to maintain park. • River walk with CAP water • Sand boxes • Scenic walking trails • Senior community center, activity center, form clubs, computer learning center • Skate park, soccer complex, sports trails • Steam Pump Ranch historical park • Summer jobs for kids program • Swings, benches, covers over the play equipment at the Lambert Lane Riverfront Park • Teen community center • Tennis court at Wildridge, and in city parks • Trail connections to the national forest • Use money for access and trails into the Tortolita Mountains • Vistoso - community pool • YMCA - summer programs • Public golf course Miscellaneous • Advertising art projects • Attracting balance of service and good stores • Bury electric lines • Buy green fields to stop development • CAP/Alternate water for parks and golf courses • Clean water • Desert landscaping • Dim lights at the new Holiday Inn • Do something about the cluster at First and Oracle • Encourage entertainment style business • Explore programs to save water-water conservation, reclamation, and retention • Fill all staff positions • Green buffer along Oracle road for better landscaping • Highway sign for Sun City • Home owner association meeting facility • Honest & efficient government • I think the people are not provided the service they deserve by utilities • Improve water rates 5 a o • Intersection lighting • Junior college • License all bicycles - pay for bike lanes • Management reserve • More bike paths, so that residents could ride safely; bike lanes on streets are too hazardous • New corporate growth • New street signs • Nice job on the riverfront park and Lambert Lane pathway • Open space as a buffer zone • OV becoming a wholesale electricity buyer • OV Fire dept. • Oversight department to deal with utilities • Planning for controlled but rapid growth • Preserve raw/open desert • Promote more volunteer services like the police dept. • Provide schools • Purchase land on Oracle Road to reduce the commercial sprawl • Purchase State or private land for habitat protection • Quit trying to expand • Retail business development: "Every time I drive to Oracle and Ina(e.g.: blockbuster video) instead of La Canada& Lambert for services, I lose 30 minutes of my life - I would rather spend this time with my kids! " • Sewers in OVCC area Miscellaneous Positive Comments • Good job on everything! • Good job on the park and the sidewalk on Lambert Lane • Great survey • I like what you have done! • I love Oro valley! 6 APPENDIX C Oro Valley CR FY 2001-'02 - Project Evaluation Criteria & Weights New Last Year's Criteria Recommended CRITERIA Weight Criteria Weight I. Public Health, Safety, and Welfare 95 95 II. Supports Stated Community Goals 85 85 III. Fiscal Impact 75 75 IV. Impact on Service Levels 75 75 V. on Impact Operation and Maintenance 65 75 p p VI. Legal Ramifications 60 70 VII. Relationship to Other Projects/Coordination 65 65 App C Evaluation Criteria.xls 7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: DECEMBER 18, 2000 . TO: HONORABLE MAYOR AND COUNCIL FROM: Daniel G. Sharp, Chief of Police SUBJECT: Establishment of the Office of Professional Development SUMMARY: By establishing an Office of Professional Development,nal Develo ment, Oro Valley will be a leader in law enforcement with the overall health and development innovation relative to of its employees. The purpose of this program Department to provide members of the Oro ValleyPolice De artment with state-of-the-art services related to individual and organizational health and well being. Individuals who are in professions that assist others during traumatic or stressful events are themselves of that stress. In fact, it has been recognized that the high incidence of exposed to the cumulative effects suicide, divorce and policeprofessionals alcoholismamong is directly related to stress disorders. professionals suffer from a higher rate of stress related illnesses such as hypertension Additionally, police and heart attacks. As a result of these factors, progressive police agencies are adopting strategies to assist their employees in coping with the stresses of the job. The benefits from programs aimed at dealingwith stress-related issues are obvious when discussing the and earlyintervention can be key factors in maintaining the emotional and individuals involved. Inoculation our employees; however, there are other benefits to the organization and the community. mental health of . use less sick leave and be more productive while at work. In the police profession, A healthy employee will the no adequate staffingis essential. Lost time due to illness can be costly to cover where shift work is norm, q and tragic if it is not. Long-term consequences uences of stress-related illnesses are disability and death. q Additionally, the aspect employee of em to ee retention is a key component when discussing stress-related issues. p Studies have shown that employees who are exposed to traumatic events (officer involved shootings, death employment within five years if their is no meaningful will leave their em to of a child,multiple fatality accidents) p y intervention. The financial impact of issues associated with stress is far-reaching. There are key areas that must be addressed in order to provide for the overall health of a police organization. The Office of Professional Development will be responsible for coordination and delivery of those essential services. The main areas of focus are: Peer support and Critical Incident Stress Management, Family support, and Education. Office of Professional Development The establishment of an will address the broad spectrum of issues that are inherent in thep olice profession, both internally and externally. to utilize anti-racketeeringfunds to create this office by employing one full- timeThe Police Department intends and oversee apeer support oup, provide training and act as a peer counselor project manager to form pp gr under the supervision of Dr. Sarah Hallett (also Reserve Officer Hallett). Additionally, this person will act as a liaison between local providers, support groups and the Town's EAP. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 of 2 ATTACHMENT S: None ,FISCAL IMPACT: Funds to be provided by Federal Seizure anti-racketeering account. Salary and ERE (January to June 30, 2001) = $40,000 Equipment, Training & Office related expenses = $ 5,000 Total Fiscal `00/01 Impact= $45,000 RECOMMENDATIONS: I recommend that Mayor and Council allow the Police Department to establish the Office of Professional Development and hire an Office of Professional Development Administrator. SUGGESTED MOTION: I move to allow the Police Department to utilize anti-racketeering Federal Seizure funds in the amount of $45,000 to establish the Office of Professional Development and to hire a Professional Development Administrator. J ditAlk Daniel G. Shd-p, /ef of Police Ali x'11 ' harles F. Sweet, Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: December.21f,2000 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-00-11, STONE CANYON III PRELIMINARY PLAT, LOTS 235-275 COMMON AREAS A AND C, LOCATED AT THE TERMININUS OF TORTOLITA MOUNTAIN DRIVE WITHIN RANCHO VISTOSO NEIGHBORHOOD 11 BACKGROUND: The WLB Group, representing Vistoso Partners, requests Town Council approval of the Stone Canyon III Preliminary Plat located in Neighborhood 11 Rancho Vistoso. The project is located in the far northwest corner of Rancho Vistoso. The existing condition of the site is mostly undisturbed desert, except for the blading of Tortolita Mountain Drive. The topography of the site.includes rock outcroppings, slopes of 25 percent or greater and a wash which transverses the site from southwest to northwest. SUMMARY: one Canyon III will feature a variety of custom homes built on one-acre lots. The existing land use designation under the Rancho Vistoso PAD is Very Low Density Residential (VLDR). There are 41 proposed lots within a 90.25-acre site. The setbacks for this subdivision are; Front-30 feet, Side-20 feet and Rear-40 feet. There are four main issues with respect to this plat; platting into open space, use of conservation easements, dedication of a trail and the timing of water availability. Platting into PAD Open Space: All of the proposed lots 'lot' into PAD open space and slopes of 25 percent or greater. The optimum building envelopes have been established for each lot within the subdivision; therefore, no grading within open space p and/or 25 percent slopes has been proposed. All grading will be confined to the building envelope established by this plat. The Rancho Vistoso PAD under Very Low-Density Residential states "a building envelope shall be located on each lot based on preservation of important natural features of the site, and all improvements and disruption to the site must be located within this envelope. The portion of the lot lying outside of the building envelope shall be recorded as permanent open space." The Rancho Vistoso PAD further states in Section I Rancho Vistoso PAD General Policies, subsection E Development Requirements, 2 Open Space, b "The designation of open space not dedicated to a public agency shall be included in deed covenants, conditions and restrictions." The open space in question is private property not dedicated to the public. Based on this description of open space, the PAD does not preclude the platting to open space. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 5 Conservation Easements: The areas of lots within the no-build line (PAD open space) shall have recorded conservation easements. By recording the conservation easement, it assures that no structures or activities that will damage the open space will take place within the confines of the easement. The plat refers to these areas as no build areas; however, the easement further protects the area. Staff recommends a condition, which will require the conservation easements to be recorded with the plat and with the deed to each lot within the subdivision. The conservation easements fulfill the PAD requirements that the open space be included in deed covenants. The Harris Report prepared for Vistoso Partners, for Neighborhood 11 dated August 5, 1998 concludes "Any development of these lands for houses, roads and golf will inevitably have impacts on wildlife. However, the negative impacts of development can be significantly reduced by careful planning that protects as much as possible of the valuable habitat types listed above in an undisturbed condition." By the design of the lots and by including the open space within the lot via the conservation easements, the maintenance, if any, is the responsibility of the lot owner rather than the Homeowners Association. With the conservation easements in place the spirit and intent of the Harris Report and the provisions of the PAD are met. 00-year Flood Areas and Riparian Habitat District: The proposed plat contains 100-year flood areas within the boundaries of the development. There are 15 lots which 'lot' into the 100-year flood area, which is permitted in the OVZCR, with restrictions. The plat . establishes building envelopes for each lot; therefore, no grading will take place in the floodplain. General Note 39 lists the lots ear affected by the 100-year floodplain. Staff recommends a condition of approval that all 100-year flood areas within the project be recorded as conservation easements on the final plat. The project will impact one wash that has been designated as low and intermediate xeroriparian habitat according to the Riparian Habitat Classification and Mapping Project. The wash is protected under the Riparian Habitat Overlay District, OVZCR Article 10-7. According to the article, any proposed development that p encroaches upon designated riparian areas must complete a Riparian Habitat Study and Mitigation Plan. A Riparian Habitat Study and Mitigation Plan has been submitted and approved. The Harris Report dated August 5, 1998, completed for Vistosos Partners, states onpag e 21; "In order to be successful biological linkages, we recommend several safeguards. Most importantly, disturbances within the linkages should be minimal. Fragmentation, such as roadways, construction hauling routes, utility corridors, golf cart paths, golf course "line-of-site- line-of-flight" and hiking trails should be avoided. This will be challenging because the riparian areas, which the biological linkages are designed around, are aligned in a north/south orientation, and break up the property. However, with careful planning the integrity of these corridors can be maintained even within a development project." TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 5 fhe project proponents have proposed to lessen the impact on the wash per the recommendation of the Harris report by clear spanning it, for a road in one location only. Further, they propose building setbacks from the wash a minimum of 300 feet. Primitive Trail: Within the wash that transverses the site, there is a primitive trail which is designated as a trail by the Rancho Vistoso PAD, and is part of the Pima County Trails Plan for the Tortolita Mountain area. The trail, however, is fenced off on the southern end of the wash and on the northern end it joins the Tortolita Mountain Trail system, administered by Pima County. The project (Stone Canyon) is a gated community to which the public in general will not have access. As of now the trail is not continuous because there is not a trailhead and that there is private property between the trail and the Pima County Trail System. In order to make the trail system whole; there is a need to establish a connection between the southern end of the trail system and the Tortolita Mountain trail system. The primitive trail through Stone Canyon III is the missing link. Given this fact staff is recommending a condition that the trail be dedicated to the Town of Oro Valley and provide a bond for the construction, signage and maintenance. If it is determined that the best interest of the Town would be served by moving the trail outside of the Rancho Vistoso PAD, a PAD Amendment would be required. As stated above, the Harris Report recommends that i.ils should not intrude into the riparian area, which adds impetus to move the trail; however, that will be the abject of it's own hearing and should not be considered with this plat. On the issue of dedication, the proponents and staff have agreed to disagree. Water: Water is not available at this time to the project. With the completion of Water Plant 14, east of the Ritz- Carlton site, water will be available to this project approximately in the fall of 2001. Based upon this, the Oro Valley Water Utility states that this subdivision appears to lie within the H zone of the Towns Water Utility. Water service to this portion of H zone is contingent upon the completion of Water Plant 14 by the Utility and the installation of G and H zone mains by others. These projects are currently in the design phase. Completion dates have not been established yet. Water service cannot be provided to this subdivision until these improvements are completed. Until the H zone water infrastructure including all off-site transmission lines are in place staff is recommending a condition that the Town of Oro Valley will not allow the Final Plat to be recorded. The Oro Valley Water Utility shall notify the Planning and Zoning Administrator in writing that such infrastructure is in place and operational. La Cholla Airpark: The proposed Stone Canyon III development lies within the flight path of the La Cholla Airpark, an active ivate airport located to the southwest of the development, immediatelyoutside the Town limits. This has the p potential for adverse noise impacts on the development, as well as the potential for residents' complaint over the activities of the airpark. General Note 38 on the plat states that all perspective buyers shall be informed of the TOWN OF ORO VALLEY 7UNCIL COMMUNICATION Page 4 of 5 activities of the La Cholla Airpark. To further protect the residents and the airpark, staff recommends a condition that requires each lot within the development to have a recorded aviation and hazard easement, which has the effect ofp utting each owner on notice that the airport exists and flight activities will occur over the area. Plat Design, Circulation and Grading: The Stone Canyon III development will be a large lot custom home subdivision, and there are grading restrictionsp lace on the lots to minimize the impacts and preserve natural desert. General Note 34 restricts the grading to 20,000 square feet. Access to theroject will be via Tortolita Mountain Drive. Street"B" will become the main access street for p Stone Canyon III, and Street "D" crosses the wash connecting Street"B" and Street"E". B and D will both function as local subdivision streets, with Tortolita Mountain Drive functioning as a collector street. All streets within the project are private. Initial grading will be restricted to preparation of streets. Significant cut and fill will not be necessary to construct the streets for this project. The centerline of the streets will closely match the existing topography. The Rancho Vistoso grading standards apply to this project. Rancho Vistoso PAD Requirements: The preliminary plat is in conformance with the requirements of the Rancho Vistoso PAD. The proposed density is in conformance with the permitted density of Very Low Density Residential within the PAD, and all structures will be below or at the maximum 30 foot height requirement. General Plan Compliance: Staff finds that Stone Canyon III Preliminary Plat is in conformance with the low-density residential land use designation of 1.0 dwelling units per acre. As proposed the plat promotes Policy 1.1I, to "encourage the use of building envelopes.... [where] the area outside the building envelope must be maintained in a natural state", and Policy 1.1H which protects slopes of 15-percent or greater. The project is in conformance with Policy 6.2G, by "preserving and enhancing open space areas that protect the visual, natural, and cultural resources of the community". DEVELOPMENT REVIEW BOARD ACTION: At the regular meeting of DRB on November 14, 2000, the Board voted unanimously (6-0) to recommend approval of the Preliminary Plat for Stone Canyon III subject to the conditions listed in Exhibit "A". RECOMMENDATION: The DRB and staff recommend that the Town Council approve the Stone Canyon III Preliminary Plat, subject to the conditions listed in Exhibit"A". EXHIBIT "A" CONDITIONS OF APPROVAL STONE CANYON III PRELIMINARY PLAT OV12-00-11 1. Conservation easements shall be recorded with the Final Plat and with the deed to each lot within the subdivision for all no build areas. 2. All 100-year floodplain area,Riparian areas and Open Space limits or whichever is greater shall be y p recorded as conservation easements on the Final Plat. 3. primitive rimitive trail easement at least 30'in width shall be shown on the Preliminary Plat and dedicated to the y Town of Oro Valley. The developer shall provide a bond,prior to recordation of the Final Plat for the construction, signage and maintenance of said trail. 4. All lots within the subdivision shall have aviation and hazard easements recorded on the deeds to each lot. 5. A General Note shall bep laced on the Final Plat that water is not available until the H zone infrastructure completed and water plant 14 are per the Oro Valley Water Utility and all perspective buyers shall be informed. 6. The Town of Oro Valley shall not allow the Final Plat to be recorded until the H zone water infrastructure including all off-site transmission lines are in place. The Oro Valley Water Utility shall notify the Planning and Zoning Administrator in writing that such infrastructure is in place and operational. 7. The correct cross-section-identifying label shown on plat sheet 4 for the proposed channels downstream of 10 shall be shown. 8. A note shall be added to t general eneral notes of the Final Plat that identifies all lots by number that will require special analysis byRegistered Professional Engineer,licensed in the State of Arizona,to determine the p y a g adverse impacts of subsurface flows down stream of diverted channels. 9. The linetyp e for the 100-year floodplain on the legend of sheet 1 does not match with the line type used on the plat. The line type shall be adjusted to match. TOWN OF ORO VALLEY 7UNCIL COMMUNICATION Page 5 of 5 SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve OV 12-00-11, Stone Canyon III Preliminary Plat, Lots 235-275, Common Areas A and C RanchoNeighborhoodsubject Vistoso 11, sub'ect to the conditions listed in Exhibit"A" attached, herewith. OR I move to approve OV 12-00-11, Stone Canyon III Preliminary Plat, Lots 235-275, Common Areas A and C Rancho Vistoso g J Nei hborhood 11, subject to the conditions listed in Exhibit"A" attached herewith and the following added conditions: OR I move to deny OV 12-00-11 Stone Canyon III Preliminary Plat, lots 235-275, Common Areas A and C Rancho Vistoso Neighborhood 11 finding that: • ATTACHMENTS: xhibit A Conditions of Approval Stone Canyon III Preliminary Plat Rancho Vistoso Map / alas. "DRAFT" Minutes November 14 , 2000 Development Review Board Meeting ��' Plane .nd Zoning Administrator 711.2.1A. Community Development Director own Manager °RAP* 1-14-00 Development Review Board Minutes Page 5 0V12-00-20B RANCHO VISTOSO NEIGHBORHOOD 10,PARCEL Z, LOTS 1-9 PRELIMINARY PLAT p Sangeeta Jain, Planner I, introduced the staff report into the record. She reported that staff has reviewed recommends this project be continued, as there are issues to be worked out the preliminary plat, and staff p J rp and the RV PAD interpretation needs to go before Town Council for approval. Charles Hulsey, of the WLB Grop u , representing re resentitheapplicant Vistoso Partners. Mr. Hulsey addressed the General Plan Conformance policies that staff raised. Mr. Hulsey felt that they have met all the requirements and are in compliance with the OVZCR design guidelines. rdia, commented he visited the site and felt the plan before DRB is a good Jim Kriegh, 40 E. Calle Conco one and encourages support of this project. MOTION: Moved, seconded (Baiocchetti/WeatherfOrd) and carried by a 6-0 vote (Enger absent) to recommend continuance of OV12-00-20B Rancho Vistoso Neighborhood 10, Parcel Z, Lots 1-9 in Plat stipulating Town Council's approval of the RV PAD interpretation. Preliminary p g 9V12-00-11, STONE CANYON III PRELIMINARY PLAT, LOTS 235-275, COMMON AREAS A AND C RANCHO VISTOSO NEIGHBORHOOD 11 Bob Conant, Planner II introduced the staff report into the record. Mr. Conant amended condition two to read "riparian limits andopen space limits or whichever is greater". Staff is asking that the trail on the p preliminary plat be dedicated to the Town, which is listed in condition three. Staff recommended approval subject to the conditions listed in Exhibit A. representing Charles Hulsey of the WLB Groupre resentin the applicant Vistoso Partners briefly reviewed the h he disagreed on the issue of the primitive trail. He reported that the Town of project. He explained w y g Tortolita does not want access to the trail through their town. As of this time there is no access to the the trail as a private trail just like the one that are being built in Stone Canyon trail and WLB i s proposing IandII. Chair Vogelsberg opened the public hearing. Carl Boswell, 11700 N. Joi Drive - opposed Patty Estes, 1700 N. Joi Drive - opposed Hector Conde, 14040 N. Lobelia - opposed Bill Adler, 10720 N. Eagle Eye Place - opposed. Chair Vogelsberg closed the public hearing. _dr. Hulsey addressed the issues of the speakers regarding Trails and Open Space. t? -144-00 Development Review Board Minutes Page 6 MOTION: Moved, seconded (Underwood/Bell) and carried by a 6-0 vote (Enger absent) to recommend approval of OV12-00- STAFF CONDITIONS: 1. Conservation easements shall be recorded with the Final Plat and with the deed to each lot within the subdivision for all no build areas. 2. All 100-year floodplain d lain areas riparian limits and open space limits or which ever is greater shall be recorded as conservation easements on the Final Plat. 3. The primitive trail as shown on the Preliminary Plat shall be dedicated to the Town of Oro Valley, and provide a bond for the construction, signage and maintenance of said trail. The trail shall also be shown on the Plat connecting to the Pima County Trail system to the north as delineated on the Rancho Vistoso PAD map. 4. All lots within the subdivision shall have aviation and hazard easements recorded on the deeds. 5. Allers ective buyers shall be informed that water is not available until the H zone P p Y infrastructure and water plant 14 are completed per the Oro Valley Water Utility. .ngineering: 6. Show the drainage patterns on street "E" on the west side of sheet 3. 7. Dimension the ties to the section corners on the project over view detail on sheet 1. 8. Show the maximum lot size on general note 13 on sheet 1. n the of the south property line of lot 259 and the west property line of lot 252 do not 9. The leg p p Y correlate between the closure calculations and the plat, clarify. diversion of the drainage at CP 9.0 and 10.1 shall be further evaluated to determine the 10. Theg down stream affects off site. The drainage engineer shall contact DPW staff to discuss. 11. The project engineer en shall demonstrate that the home sites built on fill within the channel down stream of the diversion will not be adversely affected by subsurface flows. The drainage engineer shall contact DPW staff to discuss. 12. Onpa100-year plat sheet 3, the floodplain downstream of CP 6 shall be shown on lots 240 and p 241. 13. identifying The cross-section identif in labels shown on plat sheet 3 and 4 for the proposed channels downstream of CP's 9 and 10 shall be shown correctly. *44 11-14-00 Development Review Board Minutes Page 7 14. The drainage easement between lots 272 and 273 shall be a minimum of 20 feet wide. 15. The applicant shall obtain a drainage facility placement and maintenance easement for any drainage structures located out side the boundary of the subdivision. STAFF REPORT Mr. Vella asked for comments on site tours from the DRB members. Member Baiocchetti asked if these site tours could please start on time. Mr. Vella informed the Board that in February there would be a site tour for the up coming preliminary plat for the Ritz Carlton. MOTION: Moved seconded (Weatherford/Vogelsberg) and carried by a 6-0 vote (Enger absent) adjourn the November 14, 2000 Development Review Board Meeting 10:25 PM. 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The OVGP in Policy 1 .1B requires clustering to protect ESL. Looking at the map I don't see any clustering. The reason for this is money. If VP were forced to cluster their homes they may not be able to sell that much land. The law allows them a profit, but the town is not required to maximize their profits. There is no legal partnership between OV and VP. 2. The OVGP in policy 1.2D requires buffer zones near open space. The Harris Wildlife Habitat Study, paid for VP recommends that a buffer zone be established and that it be 150 feet from the edge of the riparian area. VP representative said at the DRB meeting that there was a 300 foot buffer from the bank of the wash. The bank of the wash is not shown anywhere in the plat. Today, I talked with the author of the report, Dr. Harris, and she said that the criteria of the buffer should be from the edge of the riparian area, because that area is defined by the abundance of trees sustained by the wash, and that is what we want to protect. There are 18 lots that are an average 70 feet from the edge of the riparian area. That does not match with VP assurances. 3. Lot size: most of the lots are platted in ESL. The fact that the ESLO is not ready, does not change that fact. There are a handful of washes in Town that have any connectivity. This wash, Aqua wash does. It also carries water in the rainy season all the way to the Santa Cruz River. Only 5 washes in Town do that. The delay in the implementation of the ESLO is eliminating the possibility of protecting ESL. I am a member of the ESLD team and have not heard of this matter for a long time. It seems that, again, we wasted our time. ge-e±D{ ecit-°4-g- _ G� co- TOWN OF ORO VALLEY 9 COUNCIL COMMUNICATION MEETING DATE: December,,;2000 1'0: HONORABLE MAYOR& COUNCIL FROM: Sangeeta Jain, Planner I SUBJECT: OV12-96-14A REVISED FINAL PLAT, TANGERINE HEIGHTS, LOTS 1-80 LOCATED NORTH OF TANGERINE ROAD AND APPROXIMATELY 'A MILE EAST OF LA CANADA DRIVE BACKGROUND: Town Council approved the final plat for Tangerine Heights in April 1997 and it has been recorded. The subject property is located north of Tangerine Road, approximately 1500 feet east of La Canada Drive and directly west of the Rancho de Oro development. This is a single-family detached residential subdivision of thirty R1-36 and fifty R1-20 lots. The minimum lot size is 20,000 and 36,000 square feet in the R1-20 and R1- 36 districts respectively. This property consists of some undisturbed natural desert with rolling topography, which includes slopes more than 25%. Riparian vegetation exists along the large wash that traverses the site from north to south. A recent violation due to encroachment into the riparian areas alerted staff to a problem with grading limits particularly for the lots that are next to the Wash. The grading limits are too restrictive. Consequently, staff and the )plicant are proposing a remedy that can be accomplished via a Final plat revision. SUMMARY: Applicant's Request The applicant, WLB Group LLC, requests a final plat amendment that would affect all fifty of the R1-20 lots. The request is to increase grading limits from 10,000 square feet to 12,000 square feet for lots 1 through 50. This could be accomplished by amending General Note #29 on the Final Plat. Original Note #29: "Grading shall be limited to roadways, drainage improvements, utility installation, and house pads with a maximum of 10,000 square feet grading for R1-20 lots for building pads, and 12,000 square feet grading for the R1-36 lots for building pads. Proposed Revision to Note#29: "Grading shall be limited to roadways, drainage improvements, utility installation, and house pads (including driveways and yards) to a maximum of 12,000 square feet except for lot 30 (no limits imposed). All areas not within the gradable limits are to remain as undisturbed natural open space without walls or any other structures or disturbance. Proposed Additional Note #30: Drainage easements have been added to lots 25, 30, and 31 to re-align the bank protection. The HOA is responsible for the maintenance of Central Wash, Open Space, and the drainage easements and bank protection to lots 25, 30, and 31." TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 _ COMMENDATION: Staff finds that the proposed change to General Note #29 (see attached revised final plat) and addition of new General Note #30 complies with the Oro Valley Zoning Code Revised. Staff recommends approval of this change due to the topography of the site and the severe grading limits. The existing 10,000 square foot limit does not provide a reasonable buildable area in non-mass graded/custom-home lot subdivision. There is a need to fill lot 30 to provide bank protection, and therefore staff supports exemption from grading limits for lot 30. The advantage to the Town of this change is that the wording of the note will designate all areas outside the grading limits as natural open space. This will help ensure that walls and other minor structures are not placed outside the grading limits. In addition, wherever minimal grading limits have been imposed, there have been numerous violations and requests for plat amendments. The drainage easements added to three lots next to the Wash would allow bank protection to be located within the lots versus in the riparian areas. Staff recommends approval of the revision to General Note #29 and addition of new General Note #30, subject to those conditions listed in Exhibit"A". SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve OV 12-96-14A, Revised Final Plat Tangerine Heights, lots 1-80 Final Plat, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith. Attachments: 1. Exhibit A—Conditions for Approval 2. Request from WLB Group Dated Oct. 24, 2000 3. Reduced Copy of the Revised Final Plat Tangerine Heights 01_ Plann! TI!�wd Zoning Administrator 4 Comm +fit / Develop ent Dir or _A(7441/ Town Manager F:\OV\OV12\1996\12-96-14A\TC Report.doc EXHIBIT A CONDITIONS FOR APPROVAL OV12-96-14A,TANGERINE HEIGHTS, LOTS 1-80 REVISED FINAL PLAT 1. Replace General Note #29 in the Tangerine Heights Final Plat with the following revised General Note #29: "Grading shall be limited to roadways, drainage improvements, utility installation, and house pads (including driveways and yards) to a maximum of 12,000 square feet except for lot 30 (no limits imposed). All areas not within the gradable limits are to remain as undisturbed natural open space without walls or any other structures or disturbance." 2. Add a new General Note #30 to the Tangerine Heights Final Plat: "Drainage easements have been added to lots 25, 30, and 31 to re-align the bank protection. The HOA is responsible for the maintenance of Central Wash, Open Space, and the drainage easements and bank protection to lots 25, 30, and 31." 3. Remove duplicate General Note#35. 4. Resubmit following materials needed to record the revisions: • Revised mylars of the Final Plat • 3 full-size (24"X 36") copies of the revised Final Plat • Data diskette (31/2 inch diskette, zip disk, or CD-ROM) in DXF or AutoCAD DWG format . T h eEngineering • Planning • Surveying • Urban Design WL—B Landscape Architecture roup October 24, 2000 Bayer Vella - -, L.4 Town of Oro Valley 11000 N. La Canada Drive g Oro Valley, AZ 85737 Fax No. (520)742-1022 SUBJECT: Tangerine Heights, Lots 1-50 Plat Amendment WLB Job No. 194069D-001-0106X OV12-96-14 Dear Bayer: Per your request, the following is a brief description of what is trying to be accomplished by the above mentioned Plat Amendment. Based upon several meetings with Staff, we were directed to make the following revisions to the Plat: • Revise Note #29 to adjust the grading limit for the R1-20 lots from 10,000 s.f. to 12,000 s.f. exempting Lot 30. • Add drainage easements to the plat to re-align the bank protection in the area of lots 25, 30 and 31 (this will require a revision to the Approved Improvement Plans as well, which will be submitted via separate cover). • Also, Staff has been working with Gary Grizzle from our office to mitigate the vegetation in the above described areas. It is our understanding that the landscape/salvage mitigation and bank protection improvements will be handled at Staff level while the Final Plat Amendment will be forwarded to Council. Engineering • Planning • Surveying • Urban Design • Landscape Architecture Offices located in Tucson, Phoenix, Las Vegas • E-mail: wlbtuc@ix.netcom.com 4444 East Broadway • Tucson, Arizona 85711 • (520) 881-7480 • FAX (520) 881-7492 NOV 2 7 2000 N.\1910691FP\RESUB-14P1 Owg rue Nov 21 10:26:53 2000 P .O ','2. N N N N N N N --• A W N O, , �J O, (n Ga 1V-m In J� (...N m ,p QI �, V, U A 4. ,:-.1 O P. v Q� Cll Z D �pQ Cp NjI !i! : 5 � i :! 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Dudley, Town Attorney SUBJECT: MIDVALE WATER COMPANY SUMMARY: WE-7 is an entity now in bankruptcy which has, among its remaining assets, Midvale Farms Water Company, a parcel of land in La Reserve and two well sites within Midvale Farms Water Company service area. About one and one-half year ago, WE 7 packaged these assets and on December 1, 1999, the Council initially considered purchasing these assets from WE-7, Inc. and/or Midvale Farms Water Company. In March 2000 staff was directed to pursue acquisition of the CAP water rights, the Midvale Water Company, the land in Pusch Ridge and the Midvale Farms well sites. As a result a contract was entered into which rmitted Oro Valley a "look see" to determine whether these assets were satisfactory for Oro Valley's arposes. The acquisition of the property was divided into two (2) contracts: 1) a contract for the Midvale Farms Water Company, including 1,500 acre feet of CAP water; and 2) land in Pusch Ridge and well sites of Midvale Farms Water. The purchase price for the water rights was $150,000.00 and the assumption of approximately $370,000.00 (currently) in CAWCD sub-contract charges. The cost of acquisition of the real estate was $900,000.00 plus $180,000.00 in delinquent property taxes. The feasibility period (which is the period during which Oro Valley has a chance to look at the assets to determine whether they meet Oro Valley's purposes) has been extended to February 19, 2001. In the event that Oro Valley fails to take action to confirm the purchase by that time, it loses its opportunity. Most of that area is within a Hillside Zone containing slopes of greater than twenty percent (20%) and therefor could not be built upon. Those designations are of course subject to the zoning power of the Town and could be amended through the PAD amendatory process. The CAP water rights contract, however, is a bit more complicated. The Arizona Department of Water Resources makes its recommendation to the CAWCD (Department of Interior) regarding Midvale's application for the transfer of the CAP water rights. That recommendation is generally made following an informal conference with ADWR and the concerned parties. After recommendations the Department of Interior makes a decision and the U.S. District Court approves or rejects the decision. This process is expected to take until the last quarter of this fiscal year or early next fiscal year before it is completed if the Council decides to move forward and purchase the assets. currently there is a difference of opinion between Tucson and Midvale as to whether Midvale can transfer the AP to Oro Valley without Tucson's approval. It is further Tucson's position that water rights were transferred along with the service area when the residential service area was transferred in the 1980's or at the very least it should be transferred if we sell the service area in the future. However, it is Midvale Water Company's TOWN OF ORO VALLEY AEGULAR AGENDA Page 2 of 3 COUNCIL COMMUNIATION MEETING DATE 12/18/00 position that Midvale had already transferred sufficient water rights to Tucson at the time that Midvale transferred to Tucson the residential component of Midvale Water Company back in the 1980's and that the remaining water rights belong with the industrial service area. The only service area that has been retained by Midvale is an industrial service area that services approximately a handful of industrial commercial users. As a result of that difference of opinion between Tucson and Midvale, which was not unexpected, one of the conditions of the purchase of these water rights imposed by Oro Valley is that Midvale is required to take all appropriate action to get the approval of the regulatory agency for transfer to Oro Valley of these rights. These actions include seeking a recommendation of ADWR which is submitted to CAWCD, the approval from CAWCD through the Department of the Interior and final approval of the U.S. District Court. The total time lapse for the recommendation and approvals is expected to be in excess of a year and neither the real estate purchase nor the water rights acquisition will close until the date of the last closing at a recent meeting before fADWR, !-SWR state that if we chose to move forward with the acquisition that pursuant to their priority system they would recommend Tucson receive the CAP water rights. Subsequent to the last Executive Session touching on this issue I advised Midvale's representatives that at the end of Oro Valley's feasibility period (which had been extended to February 19, 2001) that Oro Valley would not be exercising its rights pursuant to the contract to purchase either the real property or the water rights, but that the Town would be interested in exploring the possible purchase of the real estate located in Pusch Ridge. j At the meeting at which I advised Sellers the following alternatives were proposed: 1. That a three-way contract be entered into between Midvale/WE-7, Tucson and the Town of Oro Valley with Oro Valley purchasing the land and Tucson purchasing the water rights. 2. That the Town purchase all of the stock of Midvale Water Company. (it is Midvale's position that if Oro Valley owned the company and operated it independently through an alter ego, that Tucson could not prohibit the transfer of the CAP allocation as none would have occurred.) Many concerns are raised by the proposal, including the following: a) Could Tucson resist such purchase and shut of the water it is now wholesaling to Midvale to service that area. 1 b) Could a municipal property corporation be used for this purpose. c) How is the purchase funded. 'C 3) That if the Town is interested in purchasing only the land that it should make an offer. 1 TOWN OF ORO VALLEY ..EGULAR AGENDA Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE 12/18/00 Pursuant to our contract we are not required to make a final decision to purchase the assets until February 19, 2001 and if we fail to take action at that time lose the opportunity to purchase the assets. If the Council knows, at this juncture, that it will not be moving forward with the purchase of the assets at the end of the feasibility , period (February 21, 2001)then it can make that determination at this time and direct me to so advise the Seller. RECOMMENDATION: That the Council provide me with direction, based upon my advice in Executive Session as to whether the Town wishes to proceed with the purchase of the assets at the end of the feasibility I period. 414111 Aida -`" own Attorney I� TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: 12/18/00 TO: HONORABLE MAYOR AND COUNCIL FROM: CHUCK SWEET, TOWN MANAGER DATE: December 14, 2000 SUBJ. Reconsideration of Resolution ( R ) 00-105 OV12-00-20A • Setting Policy regarding arding Development in Areas with Slopes g 25% or Greater within the Rancho Vistoso Planned Area Development SUMMARY: Attached to this Council Communication is a copy of Council Member Dick Johnson's request to reconsider this item that was on the Regular meeting agenda of Dec. 6th, 2000. ATTACHMENTS: 1. December 11 , th 2000 Dick Johnson memorandum to the Mayor and Town regarding members re arding Resolution No. ( R ) 00-105 OV12- 00-20Aby acted on the Town Council on Dec. 6th, 2000. SUGGESTED MOTION: I make a motion to reconsider Resolution No. ( R ) 00-105 OV12-00-20A Setting Policy regarding Development in Areas with Slopes 25% or Greater within the Rancho Vistoso Planned Area Development. 6411Zefteed TOWN MANAGER MEMORANDUM TO: Mayor & Oro Valley Town Council Members FROM: Council Member Dick Johnson DATE: December 11, 2000 SUBJ: Reconsideration of Resolution (R)00-105 Setting Policy regarding Development in Areas with Slopes 25% and Greater within the Rancho Vistoso Planned Area Development As a result of the action taken by the Town Council on December 6th with respect to setting a policy in areas with a 25 foot slope in the Rancho Vistoso PAD, I checked with Town Staff about the timeframe it would take for Vistoso Partners to file and complete a PAD Amendment regarding same. According to the schedule used in the Planning & Zoning Department, if Vistoso Partners made a PAD Application on the 5th of January 2001, they would not be at Town Council until April 2001. As an elected official of Oro Valley, I believe it is our responsibility and duty to provide specific policy on ambiguities within such documents as the Rancho Vistoso PAD. In fact, this was anticipated when the Rancho Vistoso PAD was adopted in that it required the clarification of ambiguities to be brought to the DRB and Town Council. For the above stated reasons I therefore, as a member of the prevailing party, request that this item be placed back on the Town Council meeting of December 17 and for a Reconsideration Action. Thank you. 4,4AA/to-L.. (plea) Dick Johns° Council Member I 2 TOWN OF ORO VALLEY I COUNCIL COMMUNICATION MEETING DATE: Decembe ,2000 TO: HONORABLE MAYOR & COUNCIL FROM: Sangeeta Jain, Planner I SUBJECT: RESOLUTION NO. R(00)-105 OV12-00-20A SETTING POLICY REGARDING DEVELOPMENT IN AREAS WITH SLOPES 25% AND GREATER WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT BACKGROUND: Staff and the WLB Group / Vistoso Partners LLC. request Town Council consideration of an interpretation of Rancho Vistoso (RV) Planned Area Development (PAD). In reviewing the preliminary plat of RV the Neighborhood 10, Parcel Z, the need to clarify a provision of the RV PAD became evident. The applicant wishes to establish a residential road within an area that includes slopes 25% and greater. is important to distinguish between the use of an interpretation versus a variance. In general, interpretations It p g are utilized to clarify vague provisions, omissions conflicts or in the Zoning Code or PAD. On the other hand, g variances involve requests for a specific modification to a specific standard defined in the Zoning Code or PAD. 'SUMMARY: Staff asserts that areas with slopes 25% and greater are unsuitable for development as per RV Planned Area Development (PAD) and thea licant disagrees with this interpretation. Over the history of the PAD, this issue p pp has never been addressed comprehensively and formally. It has always been dealt with on a case by case basis. The Council action this evening will provide policy for the development of all parcels within the Rancho Vistoso PAD which have slopes 25%and greater. Normally, interpretations inte retations are set by the Planning and Zoning Administrator; however the RV PAD provides for a unique and a specific direction. As per RV PAD Plan Enforcement Procedures (Page 31): "Where ambiguity arises as to the terms of this P.A.D., recommendations by the Oro Valley DRB and g tY subsequent action by the Oro Valley Town Council shall govern. " There are three areas of ambiguity related to the regulation of 25% and greater slopes by the PAD. First, it is debatable whether the written text regarding development in slopes 25% and greater was meant to apply to all 25% andreater sloped areas or just those areas identified in the RV PAD map. In the past, using the map as the best g P available data to regulate 25% and greater slope areas may have been acceptable, but now more detailed slope analyses are available. Thus, there are more identified 25% and greater slope areas, some of which are designated the PAD for development. Second, the PAD map shows some roads in areas that, even at the time the PAD 46,,s drafted, were determined to have a slope of 25% and greater. Third, past practice has allowed limited development in 25%and greater slope areas. TOWN OF ORO VALLEY NCIL COMMUNICATION Page 2 of 5 Definition of 25% Slopes for this Interpretation As defined in the OVZCR Sec. 15-405, a "25% slope is one that is a minimum of 6 feet vertical from toe to top of edge, and any 25% sloped o slo ed area greater than thirty (30) feet in any horizontal direction." RV PAD Guidance on Slopes 25% and Greater The Rancho Vistoso (RV) Planned Area Developmentdesignates areas with slopes greater than 25% as unsuitable for development and will be set aside as Hillside District Area as shown on the Hillside District Map. As p interpretation staff inte retation of RV PAD, "unsuitable for development"means that: (i) no construction will be allowed in these areas, and (ii) they will be protected as natural open space. Followingare the excerpts from the RV PAD documents that were utilized to reach the aforementioned interpretation: • Per RV PAD Development Requirements, Slopes (Page 38) "There shall be no development on slopes of 25 percent or greater." • Per RV PAD Hillside District and Grading(Page 88) "Those areas with slopes of 25 percent or greater are unsuitable for development and will be set it° aside as Hillside District Area as shown on the Hillside District Map. All of the area included within the Hillside Districtdesignated is also desi nated as Hillside Conservation Area and the land shall be set aside conservation of permanent natural open space." for the • Per RV PAD Appendix Slope Analysis (Page 10) percent of greater than 25 are considered unsuitable for development and are to be preserved as open space". • Per RVAppendixDevelopment PAD Develo ment Suitability,Unsuitable for Development(Page 41) The unsuitabledevelopmentcategory for cate o is characterized by slopes in excess of 25 percent, washes exceeding 1000 cubic feet per second and most significant wildlife with flows exc g vegetative/wildlife habitat. Onlyrecreational uses will be permitted in this category". Previous Cases in Rancho Vistoso Involving Slopes 25% and greater April 2000 OV12-00-03 Rancho Vistoso Neighborhood 3 Phase 1 Preliminary Block Plat for Four Lots on Either Side of the Commerce Loop Alignment South of Rancho Vistoso Blvd. In this case,there were six areas of 25% slope, in one of the lots. The majority of these areas were within the right- of-way for Commerce Loop Drive, and the remainder was less than 3/4 of an acre. The roads that were allowed through areas with 25% slopes to provide access to the commercial development were already included on the RV PAD map. The trade for encroached areas with slopes 25% and greater for open space was done to a ratio greater tor 11:1. F:\OV\ovl2\2000\12-00-20\TC Report Interpretation Dec.doc TOWN OF ORO VALLEY -NCIL COMMUNICATION Page 3 of 5 - A Rancho Vistoso Neighborhood 11 Stone Canyon Golf Course Temporary September 1999 OV12 98 1 g Clubhouse And Recreation Center Development Plan,Located West Of Rancho Vistoso Blvd., One Mile North Of Vistoso Highlands Drive agreed, prior to In this case, the Planning and Zoning Administratorg , project submittal, that there could be limited ° thegolf course. The areas to be exchanged as an equal amount of encroachment into the 25/o slope areas in . plan as open space, and were approved by the Planning and buildable area was designated on the developmentp p Zoning Administrator. The total encroachment was to the amount of 10,089 square feet. Canyon II Preliminary Plat, Common Areas A & B, R March 1999 OV12 98 22 StoneRancho Vistoso Neighborhood hborhood 11 Located In The Northwest Corner Of The Rancho Vistoso Pad, North And West Of The Golf Club At Vistoso ° were delineated on theplat as no-build areas, and designated as conservation All areas of 25/o or greater slopes easements on the plat. The recommendation was to delete the lots where building pads cannot be placed outside the 25% slope areas. April 1998 OV12-98-2 Stone Canyon I Preliminary Plat, Lots 1-125, Common Areas A & B, Rancho Vistoso Neighborhood 11,Parcels AA,AB, AC, AD, AE, C, D, E, M & P ° greater were identified on the plat, and set aside from development as natural All areas of slope 25/oand VistosoIC PAD amendment in April 1998 specified that disturbance of incidental servation area. A Rancho p sounds, small piles of rocks including or 25% greater slopes, could be approved on a case-by-case basis. The term "Incidental mound" was defined as a pile of rocks including 25% or greater slopes. g Rancho Vistoso Neighborhood 5, Parcel E, Lots 1-80, Preliminary Plat February 1997 OV12 9618 encroachment into 25% and greater slopes, but does provide guidelines on trading open This case did not involve space for development areas. It was determined, that the PAD allows the exchange of area within the buildable limits for an equal area outside those limits. The exchange was permitted under the following conditions: within the buildable area(the 100' open space area adjacent to Sun City homes) • The area previously located natural area" on the plat. This designation will prevent construction of must be designated as "undisturbed any kind on this land. • Development on areas es previouslydesignated as unbuildable will be restricted to ridgetops and shall not g damage or impact adjacent 25% slopes. • The final developable area of the final plat shall not exceed the developable area permitted before the exchange. ty OV12-93-2 Sun Ci Vistoso,Unit 16,Preliminary Plat and Landscape Plan April 1993 This site situated in the middle of Sun City contained areas of steep slopes. Given the situation of this parcel in the • "lossthis hillside was not considered significant". However, approximately 50% of middle of the Sun City, of ria. site was left as undisturbed natural open space. F:\ov\ov12\2000\12-00-20\TC Report Interpretation Dec.doc TOWN OF ORO VALLEY 1 CIL COMMUNICATION Page 4 of 5 GENERAL PLAN CONFORMANCE: � compatible with the policies in the General Plan. The Protection of areas with slopes 25/o and greater is p following policies apply: Policy 1.1B Promote clustering (averagedensity) developments to protect environmentally sensitive areas. p • Zone (HDZ) radia and development standards shall be • The Hillside Development Overlay grading Policy 1.1D considered at the time of rezoning andsupersede shall when a conflict exists between the land use map and the HDZ standards. Policy 1.1H Slopes 15% and greater shall be evaluated for development compatibility, safety, and preservation as natural open space. • on natural rolling Policy1.1 K Consider development impacts terrain and emphasize low-density developments in these areas. Policy 9.1E All development proposals shoulddesign show desi n strategies used to minimize changes to existing topographyand the disturbance of existing vegetation. DEVELOPMENT REVIEW BOARD ACTION: • interpretation for approval by a 4-2 vote on November 14, The Development Review Board recommended this rp p • p . The DRB recommended minor changes to criterion #4 and #5 and they have been incorporated in the i'ueria below. RECOMMENDATION: textplaces veryrestrictive limits on development in areas of 25 PlanningStaff recognizes that the RV PAD . PAD. It does not deal with any exceptions and prohibits any development percent or greater slopes within the . ment Zone (HDZ), Cha ter 10 of the Oro Valley Zoning Code ' hese areas. The Town's Hillside Develop p , in t thisthus allows roadwayor driveway access in these areas and at Revised (OVZCR) recognizes problem and ."...Gradingfor roadwayor driveway protects such areas. Asper Sec. 10-105 of the OVZCR, the same time „ not cross a 25% or greater sloped area unless no alternative routes exist. access shall • criteria for development in areas in Rancho Vistoso PAD that Staff recommendation is to establish the following P have slopes 25% and greater: is6feet vertical om toe to top of edge, and any 25%sloped is de ined as one that a minimum of ' 1. 25%slopef areag reater than thirty (30)feet in any horizontal direction. 2. Grading for roadway shall not cross a 25% or sloped ed area unless no alternative routes exist or the greater ,� road is shown on the RV PAD map. 3. Grading limits for driveways and building envelopes shall not encroach into areas with slopes 25% and greater for Medium high densityresidential or any lesser density residential developments. 'Minor encroachments into 25% and sloped areas may be allowed in all other land use categories 41 greater .p defined in RV PAD map. is (includingroads not designated on R V PAD map) of 5. Trade areas are requjred to offset all encroachmen "meaningful % and greater sloped areas on at least a 1:1 ratio, and trade area must contain open F:\ov\ov12\2000\12-00-20\TC Report Interpretation Dec.doc TOWN OF ORO VALLEY JNCIL COMMUNICATION Page 5 of 5 space Meaningful open space may be defined as openen space that reduces fragmentation, has recreational value, improves overall subdivision design, and creates buffers along environmentally sensitive areas, among other criteria. above interpretation applies onlyto areas with slopes 25% and greater and does not apply to any other open The rp PP space trades. Furthermore, it is important to note that the OVZCR and previous case histories were utilized to define the aforementioned criteria. SUGGESTED MOTIONS: I MOVE to APPROVE RESOLUTION NO. R, 00-105 OV 12-00-20A Setting Policy Regarding Development In Areas With Slopes 25%And Greater Within The Rancho Vistoso Planned Area Development. -OR- I MO OR-IMO VE to APPROVE RESOLUTION NO. R 00-105 0V12-00-20A Setting Policy Regarding Development In Areas With Slopes 25% And Greater Within The Rancho Vistoso Planned Area Development with the following changes -OR- JOVE to DENY RESOLUTION NO. R00-105 OV 12-00-20A Setting Policy Regarding Development In Areas With Slopes 25%And Greater Within The Rancho Vistoso Planned Area Development . ATTACHMENTS: 1. Resolution Number (R) 00- 105 kILA Plann".: a'd Zoning Administrator Community Development Director a/AA.W17,t4teA Town Manager F:\OV\OV12\2000\12-00-20\TC Report Interpretation Dec.doc RESOLUTION NO. (R)00- 105 IL A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, SETTING POLICY REGARDING DEVELOPMENT IN AREAS WITH SLOPES 25%AND GREATER WITHIN THE RANCHO V1STOSO PLANNED AREA DEVELOPMENT it is deemed in the public interest to establish criteria for the development of slopes WHEREAS, 25% and dg reater within the area know as the Rancho Vistoso Planned Area Development (PAD). WHEREAS, there are ambiguities in the PAD regarding the treatment of 25% and greater slope areas. WHEREAS, the PAD calls for the Town Council to address ambiguities in the PAD. WHEREAS, the DRB has considered and made its recommendation to the Town Council on this matter. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY THAT: Section 1. Development in areas in Rancho Vistoso PAD that have slopes 25% and greater is generallyprohibited, but limited encroachment may be allowed under the following criteria: with the ZoningCode, a 25% or greater slope is defined as one that is a 1. In accordance it minimum of 6 feet vertical from toe to top of edge, and is greater than thirty (30) feet in any horizontal direction. 2. Gradingroadway for shall not cross a 25% or greater sloped area unless no alternative routes exist or the road is shown on the Rancho Vistoso PAD map. 3. Grading limits for driveways and building envelopes shall not encroach into areas with slopes 25% andg reater for Medium High Density Residential or any lesser density residential developments. 4. Minor encroachments into 25% and greater sloped areas may be allowed in all other land use categories defined in Rancho Vistoso PAD map. 5. Trade areas are required to offset all encroachments into 25% and greater sloped areas except for the development of roads designated on the Rancho Vistoso PAD map. Trades shall be at least on a 1:1 ratio, and trade areas must contain "meaningful" open space. Meaningful open may space be defined as, among other criteria, open space that reduces fragmentation, has P y recreational value, improves overall subdivision design, and creates buffers along environmentally sensitive areas. RESOLUTION NO. (R)00-10 5 (continued) IL onlyto areas with slopes 25% and greater and does not apply to Section 2. Thls policy applies any other open space encroachment and/or trades. y PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 6th day of December , 2000. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney FROM (FRI) 5. 23' 97 1 6:56/ST. 16:5/NO. 4261 1 86271 P,;:g449•71/11I-t14 2 TUCSON OFFICE: PHOENIX OFFICE: a_ .00 400 West Congress 2910 N. 44th Street Suite 523 First Floor Tucson, Arizona 85701 Phoenix, Arizona 85018 (602) 628-6940 (602) 468-1414 Ext. 400 STATE OF ARIZONA DEPARTMENT OF REAL ESTATE SUBDIVISION APPLICATION FOR PUBLIC REPORT This application must be filed in connection with the sale or lease of subdivided lands as defined in A.R.S. §32-2101 (48) . The Commissioner' s Subdivision Public Report must then be issued before offers for sale or lease can be made, unless the Commissioner has issued an exemption pursuant to A.R.S. §32-2181.01 or you are exempt pursuant to A.R.S. §32-2181.02 . Consult either office of the Department of Real Estate for further details. SECTION I INSTRUCTIONS AND GENERAL INFORMATION 1. Prior to compiling the required documents in Section II and answering the questions in Section III of this application, read and understand this section thoroughly. 2 . Secure all the required documents listed in Section II of this application. 3 . Answer all questions in Section III of this application. 4 . File this application, together with the required documents, at the local office of the Department of Real Estate. An initial fee of $500.00 must accompany this application. 5. Payment of all fees related to this application must be by check made payable to the Arizona Department of Real Estate. "Persons with disabilities may request reasonable accommodations such as interpreters, alternative formats or assistance with physical accessibility. Requests for accommodations must be made with 72 hours prior notice If you require special accommodations, please contact either office listed above. " SUB -- 3/95 REVISED 1 FROM (FRI) 5. 23 97 16:56/ST. 16:50/NO. 4261186271 P 3 SECTION I (CONT. ) G. An inspection fee will be charged. The amount of such fee will depend upon the subdivisions distance from the nearest Department of Real Estate Office. Further, you will be charged additional inspection fees for completion date inspections corresponding with the construction schedule furnished by you in this application. Payment of all fees for such additional inspections will be required prior to issuance of the public report. 7. This application will not be accepted for initial processing unless Section III has been completed, required documents nos. 1 and 2 of Section II have been provided and payment of the initial $500 . 00 fee has been received. 8. For purposes of this application only, the term subdivision is used generically throughout to refer to the property on which you are filing this application for a public report. 9. The subdivider (applicant) , who plans to offer subdivided lands (lots) for sale or lease, must file this application and obtain a public report prior to offering those lots for sale or lease. Each purchaser must be furnished a copy of the public report prior to signing a contract and a receipt taken therefor. Upon issuance of the public report, you will be provided a receipt form, approved by the Commissioner, which must be used. The applicant for a public report must have a sufficient recorded interest in the subdivision. The Department will examine the applicant's interest in the subdivision for sufficiency. Additionally, that interest must be reflected in a policy of title insurance or title report . 10. For purposes of this application only, the following terms are defined as follows: (a) Facilities - Any improvement offered by the applicant including, but not limited to, streets, electricity, telephone, natural gas, water sewers, flood protection and drainage devices, landscaping, perimeter walls, parking facilities, swimming pools, tennis courts, ramadas, clubhouses, parks, lakes, etc. A facility will be deemed offered if it is represented as available or as part of the subdivision by the applicant; by any person working for the applicant; by any marketing or advertising materials; or by any other documents or materials used in representing the subdivision to prospective purchasers. (b) Completion Date - The date by which applicant will have completed installation of facilities to federal, state, county or city standards, where applicable. (c) Completion - The installation of working or usable facilities to each individual lot line or, in the case of condominiums, to each individual building site or upon the common areas. 2 FROM (FRI) 5. 23' 97 1 6:57/ST. 1 6:50/NO. 4261 1 86271 P 4 SECTION I (CONT. ) 11• Upon review of this application, additionalinformation documentation maybe �.nforn�at�.or� and./or , required.. Failure to completely answer all questions and submit all documents pertainingto cause delay in issuingthe your subdivision will public report. 12 . The Commissioner may, after $ix � date den six (6) month from the original f i 1 in y incomplete applications and subsequently 3 application and feepursuant to A � Y re quire a new A.R.S. 32-2181 et seq. 13 . Pursuant to A.R.S. 32--2184 and Commissioner's Rule R4-28-1203, a material change to this subdivision or thelan under der wh1ch it is to be offered for sale or lease, .may invalidate the public report require issuance of an amended public report. P and offers for sale subsequent F Continuing sales or qu nt to material change without notifyin the Commissioner and obtaining an amendedpublic reportg result in administrative action or exemption may which would include, but not be to.. suspended sales, voidable contracts penalties. or administrative 14 . IF LOTS ON WHICH THIS APPLICATION IS MADE ARE INCLUDED IN A PUBLIC REPORT ISSUED TO A PRIOR OWNER, THE DEPARTMENTWI PUBLIC REPORT APPLZCAfiIONS FORLL RELY UPON PRIOR SOME OF THE REQUIRED DOCUMENTS LISTED IN SECTION II, i.e. , Declarations of Restrictions• for Property Owners Association; Articles and Bylaws Condominiums Declarations; Health Certificates; Access Declarations; Flood and Drainage Reports. IF REQUIRED DOCUMENTS ARE NOT AVAILABLE FROM DEPARTMENT DOCUMENTS CONTAINED IN DEPARTMENT FILES OR IFFILES ARE FOUND TO BE INVALID OR INADEQUATE, YOU WILL BE REQUIRED TO OBTAIN NEW DOCUMENTS.• THEREFORE,TO EXPEDITE PROCESSING, YOU MAY WISH TO REVIEW THE EXISTING FILES TO DETERMINE WHICH AVAILABLE DOCUMENTS REMAIN ACCEPTABLE AND vAL ID. 3 FROM (FRI) 5. 23' 97 16:58/ST. 16:50/NO. 4261186271 P 5 • • SECTION II REQUIRED DOCUMENTS THE FOLLOWING DOCUMENTS CONSTITUTE A PART OF THIS APPLICATION AND MUST BE PROVIDED PRIOR TO ISSUANCE OF THE PUBLIC REPORT. 1. Reduced legible copy of recorded subdivision map showing book, page and date of recording and approval by County and/or City. 2 . Policy of Title Insurance or Title Report which is a true statement of the condition of title to the land issued after recordation of map, dated no more than 30 days prior to receipt by the Department of Real Estate. The policy or report must include the following statement: "There are no further matters of record concerning this subdivision through the date of this report". Updated title reports may be required during the process of this application. Reports listing requirements may be rejected and updates required. 3 . Legible copies of all recorded or unrecorded documents shown in the title report/policy or affecting the condition of title including, but not limited to, all options, contracts of purchase, liens, encumbrances and trust agreements. Submit documents which show applicants ability to deliver title to each lot, parcel or unit sold free of the affect of the aforementioned documents, if not shown within said documents. (Individual lot release provisions) 4 . If the land is located within an Active Management Area (AMA) , submit a certificate of assured water supply from the Department or Water Resources (DWR) or your written commitment of water service from a city, town or private water company designated by DWR as having an assured water supply. If the land is outside an AMA, submit a water adequacy statement from DWR. See Exhibit "A" paragraph F. 5. Copies of Contracts for Purchase or Lease to be used, stipulating conditions of sale or lease and type of deed, lease or other conveyance document to be used to convey property to purchaser. All agreements and contracts shall contain substantially the following language in boldfaced type above the signature portion of such document: "THE PURCHASER MUST BE GIVEN A COPY OF THE PUBLIC REPORT OF THE ARIZONA DEPARTMENT OR REAL ESTATE PRIOR TO THE SIGNING OF THIS DOCUMENT. " See Exhibit "A" to this application entitled CONTRACT DISCLOsURES. Your contract may need additional disclosures as set forth in Exhibit "A" . 6 . *Copy of a statement of the provisions, if any, limiting the use or occupancy of the lots or parcels, together with any restrictive covenants affecting all or part of the subdivision. (Copies of recorded subdivision restrictions, recorded deed restrictions, contract restrictions, etc. ) SUB-7/92 -(REVISED) 1 FROM (FR ) 5. 23 97 16:59/ST. 16:50/NO. 4261186271 P 6 SECTION 11 (CONT. ) 7. *Articles of Incorporation and Bylaws for each property owners association listed in Question 34 Section III of this application. The Articles and Bylaws must show that the association(s) is formed. (Contains all necessary signatures, filed with and accepted by the Corporation Commission, etc. ) 8. *If this filing is for a condominium, submit all documents creating the condominium in addition to other required documents. 9. *For condominium filings, submit attorney' s opinion letter asserting compliance with A.R.S. 33-1201, et seq. 10 . *Affirmative declaration of permanent access as defined and required by A.R.S. 32-2101 (34) and 32-2185 . 02, together with supporting documents which demonstrate recorded permanent access to the subdivision. Declarations of permanent access may be submitted by attorneys, registered engineers, title insurance companies and/or city and county governments. See Exhibit "Ws for sample. 11. *Certificate of Approval of sanitary Facilities for Subdivisions from the Arizona Department of Environmental Quality (DEQ) , or their agent, for the subdivision. The certificate must include all lots listed in Question 2 Section III of this application. 12 . Copy of all advertising material to be used or proposed to be used. If none, provide statement to that effect. see Exhibit "C" . 13 . Every corporation (foreign or domestic) participating in this application as a principal, general partner, or joint venturer owning 10 per cent or more must submit a Certificate of Good Standing issued by the Arizona Corporation Commission. 14 . If applicant is a trust beneficiary, limited liability company, partnership or joint venture, submit copies of the legal documents creating same (partnership/joint venture agreement, trust agreement, etc. ) . Limited partnerships must provide evidence of registration with the Arizona Secretary of State' s Office. 15. Submit authorization for any individual (s) signing on behalf of a corporation, limited liability company, partnership or owner (corporate resolution, partnership agreement, power-of-attorney, etc. ) , authorizing him (them) to signal). documents and correspondence relating to this application. 16. *Submit a letter from an engineer detailing the flood zone designation, flood and drainage conditions and any apparent hazards. The engineer's professional seal must be affixed and legible on said letter. 2 CFR 1) 5. 23' 97 16:59/ST. 16:50/NO. 4261136271 P 7 FROM ' ECTION II (CONT. ) 17. Copies of documents, agreements or statements demonstrating that adequate financial or other arrangements acceptable to the Commissioner have been made for installation, completion and delivery of all improvements and facilities represented in this application. See Question 22, Section III of this application. 18. OPTIONAL: Submit your typed proposed public report prepared in accordance with the instructions and guidelines shown on EXHIBIT "Dv . 19. If this application is to be processed pursuant to the certification agreement between the State of Arizona and the United States department of Housing and Urban Development (HUD) Interstate Land Sales Registration Division, so advise. If yes, obtain and comply with the Arizona Department of Real Estate' s HUD Supplement to this application. * DOCUMENTS THAT MAY BE AVAILABLE FROM EXISTING DEPARTMENT FILES. IF NOT, YOU MUST OBTAIN THEM FROM ANOTHER SOURCE. 3 FROM (FR I) 5. 23' 97 17 00/ST. 16:50/NO. 4261186271 F 3 SECTION III QUESTIONNAIRE FAILURE TO ANSWER THE FOLLOWING QUESTIONS IN COMPLETE DETAIL WILL DELAY THE PROCESSING OF THIS APPLICATION • 1 . Complete name of subdivision, as shown on the recorded map: (a) Name which will be used in all marketing or promotional activity, if different from above (aka) . 2. List of lots or units included in this application: 3 . APPLICANT (Subdivider) : (a) Name (s) : (b) Address: (c) Telephone: ALL SUBDIVIDERS MAKING THIS APPLICATION FOR PUBLIC REPORT MUST BE LISTED AND ARE REQUIRED TO EXECUTE THIS APPLICATION AS THE APPLICANT (d) If the subdivider is other than an individual, such as a corporation, partnership or trust: 1 . Name the type of legal entity: Give name and address of all officers, general partners and trustees: iii. List the percentage interest of each person/entity owning a 1096 interest or more: _ . .JUB-7/92 (REVISED) FROM (FRI) 5. 23 97 17:00/ST. 16:50/NO. 4261186271 P 9 APPLICANT (CONT. ) iv. If the legal entity is a trust, list the beneficiaries holding 10.9c or more of the beneficial interest (2nd Beneficiaries only, if a 2 Beneficiary Trust) : From whom does Trustee accept instructions? SUBMIT COPY OF TRUST AGREEMENT(S) TOGETHER WITH ANY AKENDMENTS OR ASSIGNMENTS TRERETO. (e) If the subdivider is a Subsidiary Corporation, list the name and address of the Parent Corporation: (f) List the names of any of the following in which the Parent Corporation or any of its subsidiaries are or have been involved within the last five years : i. Subdivisions located in Arizona: Subdivisions, wherever located, for which registration is required pursuant to the Federal Interstate Land Sales Full Disclosure Act : iii. Subdivisions, wherever located, for which registration would have been required pursuant to the Federal Interstate Land Sales Full Disclosure Act but for the exemption for subdivisions where lots are all twenty acres or more in size: (g) List any other subdivisions not described in (f) above in which any of the following are or, within the last five years, have - been directly or indirectly involved: i. The holder of any ownership interest in the land: 2 FROM (FRI) 0. 23' 97 17:01/ST. 16:50/NO. 4261186271 P 10 APPLICANT (CONT. ) The subdivider: Any principal or officer in the holder or subdivider: NOTE: All listings of corporate or partnership entities must include reference to the state in which the corporation was incorporated or state in which the partnership was formed. (h) The following questions must be answered by each subdivider. If the subdivider is not an individual but is an entity (e.g. , a corporation, partnership, limited liability company, company or trustee) , then each officer, director, general partner, owner, manager, stockholder holding at least ten percent of the stock or trust beneficiary holding at least ten percent of the beneficial interest of the entity should answer. Have you ever: i. Been found guilty of or entered into any plea agreement concerning any felony. or misdemeanor which involved arson, fraud, theft, racketeering, sale of unregistered securities, the conduct of any business, a transaction in real estate, cemetery property, time share intervals or membership camping contracts and campgrounds, or any crime of dishonesty? (Before answering, read the following) : The fact that you pleaded "no contest" or that your conviction has been vacated, pardoned, expunged, dismissed or appealed, or that your civil rights have been restored does not mean that you can answer the question "no", you would have to answer "yes" . In the last 10 years, participated in, operated or held an interest in any land development company or subdividing entity which during your participation, operation or interest filed, or was subject to, a petition under any chapter of the federal bankruptcy act? iii . Had any business or professional license or registration (including a real estate license) , denied, restricted, suspended or revoked or have voluntarily surrendered your license during the course of an investigation or disciplinary proceeding, or had an administrative order entered against you or had any other disciplinary action taken against you whether 3 FROM (PRI) 5. 23' 97 17:01/ST. 16:50/N0. 4261186171 P 11 APPLICANT (CONT. ) reprimand, censure, fine or other penalty by any municipal, county, state or federal administrative or regulatory agency connected with the sale or purchase of real estate or cemetery property, time share intervals, membership camping contracts or membership campgrounds or securities or involving consumer fraud or the violation of racketeering laws? V. Entered into any consent decree, order or judgment or had an order, judgment or decree issued prohibiting you from engaging in or continuing any conduct or practice connected with the sale or purchase of real estate or cemetery property, time share intervals, membership camping contracts or membership campgrounds or securities or involving consumer fraud or the violation of racketeering laws? v. In the last 10 years, had any adverse decision or judgment entered against you as a result of suit filed in court (including the entry of out-of-court settlements) based upon allegations of misrepresentation, fraud or dishonesty or where the lawsuit involved a transaction in real estate, cemetery property, time share intervals, membership camping contracts or membership campground? vi. Been found to have violated (either criminally or civilly) any federal or state statute or governmental agency rule concerning fair housing, truth in lending, the offer or sale of subdivided or unsubdivided lands or interstate land sales? vii. Had any payment made against you as a judgment debtor by the Arizona Subdivision or Real Estate Recovery Funds? viii. Participated in operated or held an interest in any corporation, partnership or company which would have had to answer "yes" to these questions? (i) If you have answered "yes" to any of the questions set out above, attach a separate signed notarized affidavit detailing each "yes" answer. Explain the complete facts of your answer thoroughly. Your statement should include, but not be limited to: • Name Cs) , title, address (es) , telephone number(s) of each person • involved; dates, locations, court name and address, 4 t.HUM (FR I) 5. 2397 17:02/ST. 16:50/NO. 4261186271 P 12 • • APPLICANT (CONT. ) law enforcement agency name and address, administrative agency (specify federal, state or local) name and, address, arrest information, charge or indictment information, name of civil or administrative allegations made, ultimate disposition of offense or case (include out-of-court settlement) sentence imposed, probation or parole term, civil or bankruptcy case number and all other information sufficient to provide a thorough understanding of your "yes ' response. 4 . SUBDIVISION MAP: (a) Recorded in , records County, State of (b) Gross acreage in entire subdivision: (c) Specify number of lots, units, parcels or tracts within entire subdivision: (i) Are they staked or marked in a permanent or temporary fashion so that each may be located? Please explain: 5. SUBDIVISION LOCATION: (a) Exact street location, City, County and State : (b) Miles and direction from' nearest City or Town, if applicable: (c) Best route for getting to the subdivision: 6 . Describe the physical characteristics of the land and any unusual factors which may affect the land, e.g. , level, hilly rocky, loose soil, alkaline soil, etc. FROM (FRI) 5. 23' 97 17:02/ST. 1 6:50/NO. 4261 1 86271 P 13 ' SUBDIVISION LOCATION (CONT. ) 7. Is the subdivision sub'ect • -n ,_•own floodin. or drainage problems? If yes, describe: (Use -separate sheet if necessary) 8. Are the subdivision lots subject to subsidence .,�,_ _ bsldence or expansive soils? • If yes, provide description and remedy. _ (Use separate sheet if necessary) 9. Describe existing or proposed land uses in the vicinity of the su . == - nuisan - • - - • erse such as freeways, ai •arta, -wer lant y a ect of owners, 77) P s, railroads, canals or other uses. (Use separate sheet if necessary) (a) Do you know of any unusual safety factors ' subdivision? Y within or near the Ifes describe, please describe and fully explain: (b) Describe all current and propo9ed adjacent acen � t land uses: (c) Is all or any portion of t - subdivision • territory in the vicinityo f �.sion _ aced within military airport? If yes, describe and provide method of disclosure to buyers. 10. Is the subdivision affected b noises, o utants by any unusual or unpleasant odors, , or other nuisances. If yes, describe and fully explain. • ll• Describe any agricultural activities or conditions in the area which may adversely affect lot owners, including anyodors, related dust, .agricultural g • . cultivation and irrigationg burning, application of pesticides, or and drainage. • • 6 FROM (P81) 5. 23 97 17:03/ST. 16 50/NO. 4261136271 P 14 SUBDIVISION LOCATION (CONT. ) 12 . Are the subdivision lots subject to any other known geological or environmental conditions which would or may be detrimental to a purchaser's health, safety or welfare? If yes, explain. (Use separate sheet if necessary) (a) Are the subdivision lots located within the boundaries of a federal designated Superfund site or a State designated Water Quality Assurance Revolving Fund (WQARF) site? If yes, describe. NOTE: ADDITIONAL INFORMATION AND/OR REQUIREMENTS MAY BE REQUESTED UPON REVIEW OF YOUR ANSWERS TO 6 THROUGH 12 ABOVE. 13 . ELECTRICITY: (a) Are electric facilities available to this subdivision: Yes ( ) No [ (b) If facilities are available, state name, address and telephone number of company which will provide service: (c) Where are present facilities in relation to this subdivision? (Distance from farthest lot included in this application) Cd) Who will be responsible for completion of the facilities to the lot lines? (e) Estimated completion date of facilities to the lot lines (specify if conduit only) : Month Day Year 1 . If conduit only, explain how and when facilities will be completed: (f) Estimated costs lot purchasers will have to pay for completion of facilities to his lot line: 7 • FROM (FRI) 5. 2397 17:03/ST. 16:50/NO. 4261186271 P 15 ELECTRICITY (CONT. ) (g) Estimated costs lot purchasers will have to pay for completion of facilities from lot line to his dwelling: (h) Upon completion of facilities, what other costs or requirements exist before lot purchaser can receive service? (Current service charges, current hook-up fees, current turn-on fees, meter fees, wire pulling through conduit) 14 . TELEPHONE: (a) Are telephone facilities available to this subdivision? Yes (___j No ( ) (b) If facilities are available, state name, address and telephone number of company which will provide service: (c) Where are present facilities in relation to this subdivision? (Distance from farthest lot included in this application) (d) Who will be responsible for completion of the facilities to the lot lines? (e) Estimated completion date of facilities to the lot lines (specify if conduit only) : Month Day Year i . If conduit only, explain how and when facilities will be completed: (f) Estimated costs lot purchaser will have to pay for completion of facilities to his lot line: _ (g) Estimated costs lot purchaser will have to pay for completion of facilities from lot line to his dwelling: 8 FROM (FRI) 5. 23' 97 1 7:04/ST. 1 6:50/NO. 4261 1 26271 P 16 TELEPHONE (CONT. ) (h) Upon completion of facilities, what other costs or requirements exist before lot purchaser can receive service?. (current service charges, current hook-up fees, current turn- on fees, meter fees, wire pulling through conduit) . • 15. NATURAL GAS: (a) Are natural gas facilities available tosubdivision? this Yes [.�.._,3 No C.______l (b) If facilities are available, state name, address and telephone number of company which will provide service: (c) Where are present facilities in relation to this subdivision? (Distance from farthest lot included in th�.s application) (d) Who will be responsible for completion lot lines? p of the facilities to the (e) Estimated completion date of facilities to the lot lines: Month Day Year (f) Estimated costs lot purchaser will have to pay for completion of facilities to his lot line: (g) Estimated costs lot purchaser will have to pay for completion of facilities from iot line to his dwelling: (h) Upon completion of facilities, what other • exist before lot purchaser costs or requirements can receive service? (Current service charges, current hook-up fees, meter fees, current turn-on fees) (i) Is propane gas to be used? Yes 9 FROM (FRI) 5. 23' 97 17 04/ST. 16:50/NO. 4261186271 P 17 • ' NATURAL GAS (CONT. ) If propane gas is to be used, provide letter from supplier stating they will provide service to this development. Further, supplier's letter must describe all requirements to be met and costs to be Raid by lot purchasers in order to receive service. 16 . WATER: (a) Is a domestic water supply available to this subdivision? Yes L. J No [ I (b) State whether water supply will be provided by a municipal system, improvement district, public utility, private water company, co-op, irrigation district, private well, water hauler, other: IF PRIVATE WELL OR WATER HAULING WILL BE THE SOURCE OF DOMESTIC WATER, GO TO SECTION (1) . (c) Name, address and telephone number of water provider:, j((d) Where are present water facilities in relation to this Inibdivision? (DigTance riErriraxthest lot included in this application) (e) Who wi 1 be responsible for completion • facilities to the lot lines? (f) Estimated completion date of facilities to the lot lines: Month Day Year 1 . Will fire hydrants also be installed? (g) Estimated costs lot purchaser will have to pay for completion of facilities to his lot line: (h) Estimated costs lot purchaser will have to pay for completiOn of facilities from lot line to his dwelling: 10 (FRI) 5. 23. 97 17:05/ST. 16:50/NO. 4261186271 P 18 hUM • • WATER (CONT. ) (1) Upon completion of facilities, what other costs or requirements exist before lot purchaser can receive service? (Service charges, hook-up fees, turn-on fees, meter fees, development fees) (j ) Who is or will be responsible for maintenance of the water lines within this subdivision other than from lot line to dwelling? (k) Who is or will be responsible for maintenance of the waterlines outside this subdivision? x (1) If private well to be utilized, describe all requirements and costs involved to install an operational domestic water system: (Include all governmental licensing/permitting requirements and their costs; average depth to water; drilling requirements and costs; equipment costs; all other necessary costs) (Use separate sheet if necessary) (m) If domestic water cannot be obtained from a private well, will lot purchaser be offered a refund of his purchase price? If yes, explain any conditions or restrictions involving the refund. -7/ (n) If water is to be transported/hauled to individual lots by lot purchasers for domestic use, provide name and location of the supplier; provide cost estimates to be tomputed on a monthly basis for a four member family (include cost of water; cistern and other holding tanks necessary; pumps; and any other costs necessary to install an operational water system) : (Use separate sheet if necessary) NOTE: The above answers must be in conformance with the findings and requirements of DWR (See required document No. 4) , DEQ (See required document No. 11) and the Arizona Corporation. Commission (ACC) . You are advised to confirm that the water provider possesses a Certificate of Convenience an Necessity (CC&N) from the ACC, i if required. Failure to comply with the requirements of DWR, DEQ and ACC will cause delays in processing this application. For information contact: DWR, Hydrology Division (602) 412-2448 DEQ, Technical Review Unit (602) 207-4677 ACC, Utilities Division (602) 542-4251 11 FROM IFR1) 5. 23' 97 17:06/ST. 16:50/1CO. 4261186271 P 19 17. SEWAGE DISPOSAL: (a) State whether sewage disposal will be provided by a municipality, improvement district public utility, private company, individual sewage disposal systems (septic tanks etc. ) , other: IF INDIVIDUAL SEWAGE DISPOSAL SYSTEMS WILL BE USED, GO TO SECTION (k) (b) Name, address and telephone number of sewage disposal company: (c) Who will be responsible for completion of the sewage disposal facilities to the lot lines: • (d) Estimated completion date of facilities to the lot lines? Month Day Year (e) Estimated costs lot purchaser will have to pay for completion of facilities to his lot line: (f) Estimated costs lot purchaser will have to pay for completion of facilities from lot line to his dwelling: (g) Upon completion of facilities, what other costs or requirements exist before lot purchaser can receive service? (Service charges, hook-up fees, tap-in fees, development fees) (h) Who is responsible for maintenance of the sewage disposal facilities within this subdivision other than from lot line to dwelling? (i) Who is responsible for maintenance of the sewage disposal facilities outside this subdivision? 12 FROM (F RI) 5. 23' 97 17:06/ST. 1 6:50/NO. 4261 1 56271 P 20 •SEWAGE DISPOSAL (cont.) (j ) what costs, if any, will lot purchasers be • toward maintenance of sewageresp®nsibl.e Co pay disposal facilities? v� r (k) Describe the type of individual sewage disposal system lot purchasers will be required ed to install : l : (1) Describe all requirements and costs involved to install an operational individual sewage disposal system: (Include all governmental licensing/permitting requirements and their costs; equipment and all other necessary costs) (Use separate sheet if necessary) (m) If an operational individual sewage disposal ur p system cannot be installed, will lot purchaser be offered a refund of his purchase price? If yes, explain anyconditions restrictions involving the refund. or NOTE: The above answers must be in conformance with the requirements of DEQ (See required document findings and� 2�To. 11} and the Arizona Corporation Commission (ACC) . You are advised to confirm that the sewerrovider possesses a Certificate of Convenience and Necessity (CC&N) P p sees from the ACC, if required. Failure to comply with the requirements of DEQ and ACC will cause processing this application. For information contact: delays in DEQ, Technical Review Unit (602) 207-4677 ACC, Utilities Division (602) 542-4251 18. STREETS AND ROADS: (a) Exterior street (s) providing access to this subdivision federal, state or countyhighway: f from a i • Is exterior street (s) public or private? If private, describe what provisions have been made to assure purchasers of a legal right to use the private access street (s) . 13 FROM (FRI) S. 2397 17:07/8T. 16:50/Na 4261186271 P 21 STREtTS AND ROADS (CONT. ) Is exterior street (s) complete? iii. Who is responsible to complete? iv. What is the estimated completion date? Month Day Year v. What type of surfacing? vi. What costs, if any, will lot purchasers be required to pay toward street completion? vii. Who is responsible for street maintenance? viii. If City or County to maintain the exterior street (s) , when will it be accepted for maintenance? ix. What costs, if any, will lot purchasers be required to pay toward street maintenance? (b) Interior street (s) within this subdivision: 1 . Are interior streets within this subdivision public or private? ii. Are the interior streets complete? iii. Who is responsible to complete? iv. What is the estimated completion date? Month Day Year • v. What type of surfacing? 14 FROM (PRI) 5. 23' 97 17:07/ST. 16:50/NO. 4261186271 P 22 STREETS AND ROADS (CONT. ) iv. What costs, if any, will lot purchasers be required to pay toward street completion? vii . Who is responsible for street maintenance? viii . If City or County will maintain interior streets, when will they be accepted for maintenance? ix. What costs, if any, will lot purchasers be required to pay toward street maintenance? 19. FLOOD AND DRAINAGE: (a) Will there be flood protection or drainage facilities installed within this subdivision? If yes, describe,: (b) Who will be responsible for completion of the facilities? (c) What is the estimated completion date? Month Day Year (d) What costs, if any, will lot purchaser be required to pay toward completion of facilities? (e) Who is responsible for continuing maintenance and expenses of the facilities? (f) If City or County responsible for maintenance, when will the facilities be accepted for maintenance? (g) What costs, if any, will lot purchaser be required to pay toward maintenance of facilities? 15 FROM (FR I) 5. 23' 97 17:07/ST. 16:50/NO. 4261186271 P 23 20. ADDITIONAL SUBDIVISION FACILITIES: (a) List the nature of all other subdivision facilities to be included in this subdivision offering including, but not limited to, all common, community and/or recreational facilities: (Use separate sheet if necessary) (b) Who is responsible for the completion of the above facilities? (c) What is the estimated completion date for the above facilities? Month Day Year (d) What costs, if any, will lot purchasers be required to pay toward completion of the above? (e) Who will be responsible for continuing maintenance and expenses of the above? (f) What costs, if any, will lot puxchasers be required to pay toward maintenance of the above? NOTE: IF THE FACILITIES LISTED IN QUESTIONS 13 THRU 20 ABOVE ARE TO BE COMPLETED FOR SPECIFIC LOTS IN PHASES, DESCRIBE YOUR PHASED SCHEDULE OF COMPLETION GIVING THE LOTS IN EACH PHASE AND THE ESTIMATED COMPLETION DATES ON A SEPARATE SHEET. INSPECTIONS WILL BE MADE AND FEES CHARGED TO VERIFY COMPLETION IN ACCORDANCE WITH YOUR SCHEDULE OF COMPLETION. 21 . MASTER PLANNED COMMUNITY (a) Is this subdivision part of a master planned community? If yes, give name and describe: (b) List the nature of all facilities located outside of the subdivision but included in this subdivision offering including, but not limited to, all common, community and/or recreational facilities: (Use separate sheet if necessary) 16 • rHUM (FRI) 5. 28' 97 17:08/ST. 16:50/NO. 4261186271 P 24 MASTER P D COMMUNITY (CONT.) (c) Who is responsible for the completion of the above ove facilitles? (d) What is the estimated completion date for the above facilities? Month Day Year (e) Who is responsible for continuing maintenance and expenses of the above? (f) What costs, if any, will lot purchasers be required the use of and/or for the maintenance of the � to pay for above? 22. ASSURANCES FOR COMPLETION AND MAINTENANCE OF SUBDIVISION FACILITIES: (a) What arrangements have been made to assure t he completion e p tzan and delivery of the facilities listed in Question 13 thru 21 above: • (Use separate sheet if necessary) (b) What arrangements have been made to assure the maintenance of the facilities listedcontinued in 20 thru 21 above: (Use separate sheet if necessary) ry (c) Have the assurances described in (a) above been approved by theCounty or City, where applicable? If no, explain: If yes, submit copy of the County or City approval thereto. NOTE: COPIES OF DOCUMENTS, AGREEMENTS OR STATEMENTS D ADEQUATE FINANCIAL OR OTHER DEMONSTRATING THAT O S ACCEPTABLE TO THE COMMISSIONER HAVE BEEN MADE FOR COMPLETION OF ALL FACILITIES ARE REQUIRED. EXAMPLES OF FINANCIAL ASSURANCES THE FOLLOWING ARE WHICH MUST BE SUBMITTED AND ACCEPTED PRIOR TO ISSUANCE OF THE PUBLIC REPORT: PERFORMANCE BONDS A RECOGNIZED BANK OR LENDING INsTZTUTI , LET THRs OF CREDIT FROM ON, IRREVOCABLE CONTRACTS BACKED BY CASH HELD IN TRUST OR SUCH OTHER ARRANGEMENTS WHICH MAY BE COMMISSIONER. ACCEPTABLE TO THE COPIES OF COST ESTIMATES FOR FACILITIES MAY BE REQUIRED ALSO. 17 FROM (FRI) 5. 23' 97 17:09/ST. 16:50/NO. 4261186271 P 25 23 . SCHOOLS: What is the current location (distances) of the nearest public (elementary, junior and high) schools available for the attendance of school age pupils residing in the subdivision? If not listed above, give the type and location of any other school Cs) located within a 1/2 mile radius of the exterior boundaries of the subdivision. 24 . SHOPPING FACILITIES: What is the current location and distance from the subdivision of the nearest community shopping area where food, drink and medical supplies can be purchased? 25. PUBLIC TRANSPORTATION: State type, provider, location and distance of the nearest access point from the subdivision: 26 . MEDICAL FACILITIES: State type, provider, location and distance from the subdivision: 27. FIRE PROTECTION: • (a) Is fire protection available to the subdivision? (b) If yes, state name of provider and costs to lot purchaser: 28. AMBULANCE SERVICE: (a) Is ambulance service available to the subdivision? (b) Is the subdivision in a 911 service area? 18 FROM (FRI) 5. 23' 97 17:09/ST. 16:50/N0. 4261186271 P 26 • AMBULANCE SERVICE (CONT) If no, provide name, address and telephone number of ambulance service(s) available. 29. POLICE PROTECTION: (a) Is police protection available to the subdivision? (b) If yes, state name of provider: 30 . GARBAGE COLLECTION: (a) Have provisions been made for garbage collection? (b) If yes, state name of service provider and cost to lot purchaser: 31. SUBDIVISION USE: (a) Do you plan to sell or lease unimproved (vacant) lots or improved (with building) lots? Explain: (b) What is the use for which subdivision lots will be offered? If more than one use isicontemplated, identify lots and their proposed use. (c) Is the subdivision or any lot (s) therein subject to adult occupancy or age restrictions? 1. If yes, please explain: ii . If yes, are you compliance with the Federal Fair Housing Amendments Act of 1988? 19 FROM (FRI) 5. 23' 97 17:09/ST. 16:50/NO, 4261186271 P 27 SUBDIVISION USE (coNT) (d) State whether all or any portion of the subdivision is located in any open range or area in which livestock may roam at large under the laws of this State and what provisions, if any, have been made for the fencing of the subdivision to preclude livestock from roaming within the subdivided lands. (e) Are any of the mineral rights reserved from the subdivision lots, or will they be? 1 . If yes, what will be the effect on lot owners if the mineral right holder exercises his rights to extract the minerals? (f) Give full disclosure of other conditions or provisions which may limit the use or occupancy of the property offered in this application. If none, so state: (g) Is the property being offered capable of being used for the purpose for which it is being offered? 32. SALES: (a) Describe how sales will be made and the manner by which title right or other interest contracted for is to be conveyed to purchaser: i . Are cash sales allowed? ii. If yes, when does purchaser take title? (b) Where will purchaser' s deposit and earnest monies be deposited and held? i. Can such monies be used? 20 FROM (FRI) 5. 23' 97 17:10/ST. 16:50/NO. 4261126271 P 22 SALES (CONT) ii . When and under what conditions will such monies be released to subdivider? (c) When will lot purchaser be permitted to use and occupy his lot? (d) Will purchaser receive title free and clear of all liens? i. If no, please explain: (e) What is the estimated average sales price for: L. Unimproved Lots (vacant) : ii. Improved Lots (lot plus dwelling) : (f) Will any of the property be leased? 1. If. yes, describe any provision for increase of rental payments during the term of the lease. ii . If yes, are there any provisions in the lease prohibiting assignment and/or subletting? iii. Does the lease prohibit the lessee from mortgaging or otherwise encumbering the leasehold? iv. Will the lessee be permitted to remove improvement when the lease expires? NOTE: YOUR ANSWERS ABOVE MUST BE IN CONFORMANCE WITH THE DOCUMENTS SUBMITTED UNDER REQUIRED DOCUMENT NO. 5, SECTION II. (g) Name, address and telephone number of Arizona broker who will be responsible for sales. If none, so state and explain why. 21 FROM (FBI) 5. 23 97 17: 10/E.:T. 16:50/NO. 4261186271 P 29 SALES (CONT. ) If subdivider is a broker or a salesperson, Commissioner's Rule R4-28-1101 (E) provides, "Licensee shall not act as a principal, directly or indirectly, in a real estate transaction without informing the other parties to the transaction, in writing and prior to or concurrent with any binding agreement, that he or she has a real estate license and is acting as a principal. " (h) Location of subdivision sales records. State of Arizona address at which records will be kept, name of custodian and telephone number. (i) Have you offered this property for sale at any time prior to the date of this application? i . If yes, please explain: (j ) Do you intend to offer this property for sale prior to completion of this application? 1. If yes, please explain: 33 . TITLE AND ENCUMBRANCES: (a) Name and address of owner: (b) Title to the property is vested with: i . If title is not vested with the applicant, please explain applicant's interest in the property: (c) Are there any mortgages, deeds of trust, liens or other encumbrances recorded against the property? 22 FROM (FRI) 5. 23' 97 17: 11/ST. 16:50/NO. 4261186271 P 30 TITLE AND ENCUMBRANCES (CONT) i. If yes, list and describe arrangements for protecting the interest of the purchaser or lessee if the subdivider defaults on his obligations. Further, describe arrangements for releasing individual lots or units from any blanket lien or encumbrance: (Use separate sheet if necessary) (d) Are there any unrecorded liens or encumbrances against the property? 34 . PROPERTY TAXES AND ASSESSMENTS: (a) Real Property Taxes: i . The combined primary and secondary property tax rate for this subdivision for the year 19 is $ Par $100.00 assessed valuation. ii. The estimated property tax for an improved lot (lot with dwelling) , based on the above tax rate and our average sales price of $ is $ iii. The estimated property tax for an unimproved lot (vacant) , based on the above tax rate and our average sales price of $ , is $ iv. Are current real property taxes paid? v. Date next payment due? vi. Who is to pay taxes until such time as title is conveyed? (b) Special District Tax or Assessment: i. Has a special assessment district been formed or proposed for the purpose of financing, acquiring, constructing, maintaining, or operating improvements for this subdivisibn, or for the purpose of offering any other service? _ ii. If yes to the above, provide explanation including, but not limited to, name and type of district, amount of assessments and how payable, lot purchasers responsibilities, release provisions, default provisions, etc. If the district is proposed, provide as much information as possible. Use separate sheet if necessary. 23 FROM (FRI) 5. 23' 97 17: 11/ST. 16:50/NO. 4261 186271 P 31 PROPERTY TAXES AND ASSESSMENTS (CONT) CONTACT SUBDIVISION REPRESENTATIVE FOR FURTHER DETAILS IF NECESSARY (c) Other than as stated above, are there any other special assessments„taxes, or fees to be paid by purchasers? If yes, explain. 35. PROPERTY OWNER'S ASSOCIATIONS: (a) Name of Association, if any (b) Property Owners will be required toa assessments amount of $ per topay in the __ (c) Name of Master Property Owners Association if any: (d) Property Owners will be required toa ase amount of $ F Y- s ssments in the per (e) Is the above association(s) legally formed and Y a d operational. (f) When andunder what conditions, if any, will control rol of the association(s) be released to the lot purchasers? (g) When and under what conditions, if any, will title Y to the common areas be transferred to the association? (h) Are the common areas subject to any lien or encumbrance? If yes, explain how purchasers' use and enjoyment of common areas will be protected in the event of default: 24 rxUM (FR I) 5. 23' 97 17: 12/ST. 1 6:50/No. 4261 1 36271 p 32 PROPERTY OWNER'S ASSOCIATION (CONT.) (i) Will all lot owners be members of the association(s) ? If no, please explain: (j) Will non-members be liable for payments to theassociation(s) ? NOTE: IF PROPERTY OWNERS ASSOCIATIONS ARE TO BE PROV LEGALLY FOR�Eo ANo oPERAT�o�AL IDED, THEY MUST BE PRIOR TO ISSUANCE OF THE PUBLIC REPORT. 36. PROMOTIONAL ACTIVITIES: (a) Describe your proposed sales program, including . P � cludzng form and content of advertising to be used: (b) If there are any inducements such as gifts, free, of fern or any other, promises offered to prospective purchasers, e explain: (Disclose fullyall please information regarding inducements including, but not limited to, the followinggifts, freeoffers, resale or lease program, exchange privilege, inspectionprivilege) . 37. FILINGS WITH STATE/FEDERAL/PROVINCIAL AUTTHORITIES If a Property Registration has been filed with or a regulatory agency, list thejurisdictions; ccepted by any 38 . Fully disclose any information about the subdivision application � ision and the sales offering which this a PP ion fails to ask for. If there is no other information, then the applicant is to complete this ' stating that the information containedP section by in this application is the complete full disclosure about the subdivision and activities. promotional 25 FROM (FRI) 5. 23' 97 17:12/ST. 1 6:50/x'O. 4261 1 86271 P 33 39 . The applicant authorizes the Department of Real Estate to rely upon as accurate and complete all informationaccept and P and documentation provided by the following person(s) in conjunction with ' application: this Name : - Address: (Please include Zip Code) Telephone Numbers: 26