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Home My WebLink AboutPackets - Council Packets (1662) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION OCTOBER 20, 2021 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE The Town has modified its public comment procedures in the newly renovated town council chambers. For more details, please see the instructions for in person and/or virtual speakers at the end of the agenda. To watch and/or listen to the public meeting online, please visit https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda. REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS COUNCIL REPORTS Spotlight on Youth TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. PRESENTATIONS 1.Proclamation - Family Court Awareness Month 2.Proclamation - Down Syndrome Awareness Month 3.Proclamation - National Arts and Humanities Month 4.Presentation and update by Children's Museum of Oro Valley Executive Director, Hilary Van Alsburg 5.FY 21/22 Financial Update Through August 2021 CONSENT AGENDA (Consideration and/or possible action) A.Minutes - October 6, 2021 B.Approval to cancel the November 3, 2021 regular Town Council meeting REGULAR AGENDA FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item. POSTED: 10/14/21 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. PUBLIC COMMENT ON AGENDA ITEMS The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings, provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the Town Council prior to the meeting. Further instructions to speakers are noted below. INSTRUCTIONS TO IN-PERSON SPEAKERS Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the discretion of the Mayor. If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify what you wish to discuss. Please step forward to the podium when the Mayor calls on you to address the Council. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. You will only be allowed to address the Council one time regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience, you may address the Council on any matter that is not on the agenda. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote participation will be included in the email. In accordance with the Pima County Health Department’s most recent health advisory, the Town respectfully asks all in-person meeting attendees, regardless of vaccination status, to please wear a mask while indoors. COVID-19 remains a fluid situation, and the Town will adjust its safety guidelines in accordance with any future health advisories from the Health Department. Thank you for your cooperation. Town Council Regular Session 1. Meeting Date:10/20/2021 Proclamation - Family Court Awareness Month Subject Proclamation - Family Court Awareness Month Summary Attachments Proclamation Town Council Regular Session 2. Meeting Date:10/20/2021 Proclamation - Down Syndrome Awareness Month Subject Proclamation - Down Syndrome Awareness Month Summary Attachments Proclamation Town Council Regular Session 3. Meeting Date:10/20/2021 Proclamation - National Arts and Humanities Month Subject Proclamation - National Arts and Humanities Month Summary Attachments Proclamation Town Council Regular Session 4. Meeting Date:10/20/2021 Presentation - Children's Museum of Oro Valley Subject Presentation and update by Children's Museum of Oro Valley Executive Director, Hilary Van Alsburg Summary Attachments Presentation Children’s Museum Oro Valley fully reopened on May 25 • 9 am-3 pm Tuesday-Sunday • Upgrades to outdoor space • Open again for Birthday Parties • Virtual programming remains available on Social Media Accessibility is a priority • MyTime expanded from once a month to every weekday • 1:30-3 pm • Half-price admission •Revived this summer • About 10 percent of our visitors come on these free days. Outdoor space upgrades Water table offers interactive play that requires cooperation and gross motor skills. Ball Wall requires problem solving and creativity. Back in the Oro Valley community Children’s Museum Oro Valley staff had a great time at Monster Mash at Steam Pump Ranch!We’re thrilled to be part of OVPD’s upcoming National Night Out event. Town Council Regular Session 5. Meeting Date:10/20/2021 Submitted By:Wendy Gomez, Finance Subject FY 21/22 Financial Update Through August 2021 Attachments Council Memo - Aug 2021 Financial Update Attachment A - General Fund Attachment B - Highway Fund Attachment C-1 - Community Center Fund Attachment C-2 Golf Contractor P&L Attachment D - Summary All Funds Attachment E - Gen Fund Local Sales Tax Attachment F - Gen Fund State Shared Revenues Staff Presentation Oro Valley, it’s in our nature. www.orovalleyaz.gov 11000 N. La Cañada Drive • Oro Valley, Arizona 85737 phone: (520) 229-4700 • fax: (520) 229-0428 Town Manager’s Office M E M O R A N D U M TO: Mayor and Councilmembers FROM: Mary Jacobs, Town Manager David Gephart, Chief Financial Officer DATE: October 20, 2021 SUBJECT: August 2021 Financial Update This financial update is intended to provide an overview and status of revenues and expenditures for the Town’s selected funds through August 2021. Funds included in this financial update are the General Fund, Highway Fund and Community Center Fund. All amounts are preliminary, un- audited and subject to change based upon adjusting entries, as necessary. Revenues and expenditures are trending as expected. The following budget variances are noted at this time:  General Fund – additional known American Rescue Plan funding has been factored into the year-end estimate for federal grant revenue  Highway Fund – additional miscellaneous revenue has been factored into year-end estimate based on actuals  Community Center Fund – additional recreation program revenue has been factored into year-end estimate based on actuals Please see Attachments A and B for additional details on the General Fund and Highway Fund. See Attachments C-1 and C-2 for additional details on the Community Center Fund. Please note that Attachment C-2 is now the Profit & Loss (P&L) statement from the golf contractor. The P&L statement provides year-over-year comparisons and monthly budget figures. See Attachment D for a fiscal year-to-date consolidated summary of all Town Funds. See attachments E and F for a breakdown of monthly local sales tax collections and state shared revenue collections for the General Fund. ATTACHMENT A August YTD Financial Status General Fund % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES:` LOCAL SALES TAX 2,974,831 21,157,707 14.1% 21,157,707 0.0% LICENSES & PERMITS 316,701 1,849,000 17.1% 1,849,000 0.0% FEDERAL GRANTS 20,546 5,990,290 0.3% 8,185,785 36.7% STATE GRANTS 5,226 75,000 7.0% 75,000 0.0% STATE/COUNTY SHARED 2,106,372 13,729,923 15.3% 13,729,923 0.0% OTHER INTERGOVERNMENTAL 121,392 1,344,500 9.0% 1,344,500 0.0% CHARGES FOR SERVICES 362,921 2,387,776 15.2% 2,387,776 0.0% FINES 24,281 125,000 19.4% 125,000 0.0% INTEREST INCOME 52,489 150,000 35.0% 150,000 0.0% MISCELLANEOUS 2,100 264,000 0.8%264,000 0.0% TOTAL REVENUES 5,986,859 47,073,196 12.7%49,268,691 4.7% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CLERK 41,803 383,833 10.9% 383,833 0.0% COMMUNITY & ECON. DEV. 334,007 3,044,614 11.0% 3,044,614 0.0% COUNCIL 53,220 188,720 28.2% 188,720 0.0% FINANCE 97,623 979,655 10.0% 979,655 0.0% GENERAL ADMINISTRATION 10,209,679 14,459,559 70.6% 14,459,559 0.0% HUMAN RESOURCES 49,862 535,390 9.3% 535,390 0.0% INNOVATION & TECHNOLOGY 729,747 4,346,583 16.8% 4,346,583 0.0% LEGAL 92,323 902,754 10.2% 902,754 0.0% MAGISTRATE COURT 109,192 914,796 11.9% 914,796 0.0% MANAGER 119,115 1,115,224 10.7% 1,115,224 0.0% PARKS & RECREATION 413,088 3,446,361 12.0% 3,446,361 0.0% POLICE 1,878,413 18,171,000 10.3% 18,171,000 0.0% PUBLIC WORKS 512,802 5,364,091 9.6% 5,364,091 0.0% TRANSFERS OUT 791,987 7,408,264 10.7%7,408,264 0.0% TOTAL EXPENDITURES 15,432,861 61,260,844 25.2%61,260,844 0.0% SURPLUS / (DEFICIT)(9,446,002) (14,187,648) (11,992,153) BEGINNING FUND BALANCE **35,668,988 Plus: Surplus / (Deficit)(11,992,153) ENDING FUND BALANCE **23,676,835 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2021/2022 Year End Estimate * Budget Year End Estimate * Actuals thru 08/2021 Actuals thru 08/2021 Budget (B) ATTACHMENT B August YTD Financial Status FY 2021/2022 % Budget Completion through August --- 16.7% Actuals thru 08/2021 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: LICENSES & PERMITS 4,862 25,000 19.4% 25,000 0.0% STATE/COUNTY SHARED 624,560 3,614,922 17.3% 3,614,922 0.0% INTEREST INCOME 748 6,000 12.5% 6,000 0.0% MISCELLANEOUS 2,498 2,000 124.9%4,396 119.8% TOTAL REVENUES 632,668 3,647,922 17.3%3,650,318 0.1% Actuals thru 08/2021 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: TRANSPORTATION ENGINEERING 304,760 3,766,525 8.1% 3,766,525 0.0% STREET MAINTENANCE 24,447 324,000 7.5%324,000 0.0% TOTAL EXPENDITURES 329,207 4,090,525 8.0%4,090,525 0.0% SURPLUS / (DEFICIT) 303,461 (442,603) (440,207) BEGINNING FUND BALANCE ** 1,242,978 Plus: Surplus / (Deficit)(440,207) ENDING FUND BALANCE ** 802,771 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision - Highway Fund ATTACHMENT C-1 August YTD Financial Status % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues, Trail and Cart Fees 219,652 1,966,245 11.2% 1,966,245 0.0% Member Dues 177,034 957,000 18.5% 957,000 0.0% Food & Beverage 78,737 473,465 16.6% 473,465 0.0% Merchandise & Other 29,351 225,675 13.0%225,675 0.0% 504,775 3,622,385 13.9% 3,622,385 0.0% TOWN OPERATING REVENUES Daily Drop-Ins 7,002 30,000 23.3% 30,000 0.0% Member Dues 128,975 526,480 24.5% 526,480 0.0% Recreation Programs 103,825 82,500 125.8% 132,500 60.6% Swim Team/Swim Lessons - 8,000 0.0% 8,000 0.0% Facility Rental Income 18,779 50,500 37.2% 50,500 0.0% Concession Sales 10 100 10.0%100 0.0% 258,591 697,580 37.1% 747,580 7.2% OTHER REVENUES Local Sales Tax 501,522 2,932,798 17.1% 2,932,798 0.0% Real Property Rental Income - 19,502 0.0% 19,502 0.0% Interest Income 275 1,000 27.5%1,000 0.0% Miscellaneous - 125,000 0.0%125,000 0.0% 501,797 3,078,300 16.3% 3,078,300 0.0% TOTAL REVENUES 1,265,163 7,398,265 17.1%7,448,265 0.7% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 219,890 1,641,903 13.4% 1,641,903 0.0% Food & Beverage 71,321 445,441 16.0% 445,441 0.0% Operations & Maintenance 353,334 2,429,634 14.5% 2,429,634 0.0% Equipment Leases 26,082 184,550 14.1%184,550 0.0% 670,627 4,701,528 14.3% 4,701,528 0.0% TOWN OPERATING EXPENDITURES Personnel 140,032 875,291 16.0% 875,291 0.0% Operations & Maintenance 35,627 211,290 16.9%211,290 0.0% 175,659 1,086,581 16.2% 1,086,581 0.0% CAPITAL OUTLAY - 132,500 0.0% 132,500 0.0% TRANSFERS OUT 168,519 1,868,519 9.0% 1,868,519 0.0% TOTAL EXPENDITURES 1,014,805 7,789,128 13.0%7,789,128 0.0% SURPLUS / (DEFICIT)250,358 (390,863) (340,863) BEGINNING FUND BALANCE **2,671,587 Plus: Surplus / (Deficit)(340,863) ENDING FUND BALANCE **2,330,724 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2021/2022 Actuals thru 08/2021 Budget Year End Estimate * Community Center Fund Actuals thru 08/2021 Budget Year End Estimate * ATTACHMENT C-2 Budget Last Year Budget Last Year Actual Budget Variance Last Year Variance Actual Budget Variance Last Year Variance Rounds 1,922 1,750 172 1,967 (45)Rounds - Member 3,702 3,150 552 3,521 181 345 150 195 91 254 Rounds - Outing 639 300 339 230 409 3,311 3,500 (189)3,969 (658)Rounds - Public 6,305 7,000 (695)8,218 (1,913) ==================================================================================================================================================================================== 5,578 5,400 178 6,027 (449)Total Rounds 10,646 10,450 196 11,969 (1,323) Revenue 89,982 93,000 (3,018)105,899 (15,917)Green Fees 170,733 181,000 (10,267)210,690 (39,957) 21,710 19,075 2,635 19,444 2,267 Cart Fees 43,308 38,120 5,188 38,342 4,967 2,257 2,500 (243)2,670 (413)Driving Range 5,611 4,500 1,111 4,314 1,297 0 0 0 0 0 Golf Cards/Passes 0 0 0 (709)709 11,756 12,000 (244)11,988 (232)Pro Shop Sales 24,061 25,000 (939)26,769 (2,708) 16,714 6,475 10,239 7,473 9,241 Food (Food & Soft Drinks)43,815 12,950 30,865 15,738 24,362 18,624 12,625 5,999 14,604 4,021 Beverages (Alcohol)34,647 25,250 9,397 30,424 4,223 111 0 111 294 (183)Other Food & Beverage Revenue 275 0 275 943 (668) 960 500 460 1,207 (246)Other Golf Revenues 1,959 850 1,109 2,275 (315) 935 250 685 1,243 (308)Clinic / School Revenue 2,630 500 2,130 1,603 1,028 88,473 77,500 10,973 82,272 6,201 Dues Income - Monthly Dues 177,034 155,000 22,034 157,222 19,813 484 0 484 323 162 Misc Income and Discounts 701 0 701 (319)1,020 ==================================================================================================================================================================================== 252,008 223,925 28,083 247,416 4,592 Total Revenue 504,775 443,170 61,605 487,290 13,769 Cost of Sales 9,563 9,000 (563)8,835 (728)COGS - Pro Shop 16,571 18,750 2,179 18,650 2,079 3,698 1,114 (2,584)468 (3,229)COGS - Food 10,501 2,228 (8,274)4,749 (5,752) 968 930 (38)2,954 1,985 COGS - Non-Alcoholic Beverages 2,019 1,860 (159)2,669 650 6,122 3,788 (2,334)4,362 (1,759)COGS - Alcohol 10,855 7,575 (3,280)8,935 (1,920) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 20,351 14,831 (5,519)16,619 (3,732)Total Cost of Sales 39,946 30,413 (9,534)35,003 (4,943) ==================================================================================================================================================================================== 231,657 209,094 22,564 230,798 860 GROSS INCOME 464,829 412,758 52,071 452,287 8,826 Labor 23,742 21,672 (2,070)21,739 (2,003)Golf Operation Labor 45,516 43,344 (2,172)41,954 (3,562) 9,174 10,213 1,038 12,852 3,677 General and Administrative 18,411 20,425 2,014 24,935 6,524 53,001 63,624 10,623 52,341 (661)Maintenance and Landscaping 111,548 127,137 15,588 103,792 (7,756) 19,044 14,653 (4,390)14,494 (4,550)F&B 36,730 29,307 (7,423)29,423 (7,307) 5,215 4,671 (544)5,086 (129)Sales and Marketing 10,130 9,343 (788)10,020 (111) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 110,176 114,833 4,657 106,510 (3,665)Total Direct Labor 222,335 229,555 7,220 210,123 (12,213) 8,608 10,909 2,301 9,781 1,173 Total Payroll Taxes 17,409 21,808 4,399 20,220 2,812 9,661 12,500 2,839 25,580 15,918 Total Medical/Health Benefits 19,252 25,000 5,748 19,349 97 1,640 2,055 415 2,030 390 Total Workmans Comp 4,215 4,110 (105)4,060 (155) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 19,909 25,464 5,555 37,390 17,482 Total Payroll Burden 40,876 50,918 10,041 43,630 2,753 ==================================================================================================================================================================================== 130,084 140,297 10,213 143,901 13,816 Total Labor 263,212 280,473 17,261 253,752 (9,459) Other Operational Expenses 6,560 4,925 (1,635)1,778 (4,781)Golf Ops 13,082 10,000 (3,082)7,281 (5,801) 10,255 8,470 (1,785)36,489 26,234 G&A 19,127 18,490 (637)47,484 28,357 41,848 41,300 (548)33,829 (8,019)Maintenance 68,478 75,050 6,572 70,729 2,251 2,397 4,310 1,913 1,531 (866)F&B 4,624 8,870 4,246 3,052 (1,572) 1,081 900 (181)2,415 1,334 Sales and Marketing 4,306 3,600 (706)3,699 (607) 13,041 14,784 1,743 12,450 (591)Golf Cart Leases 26,082 29,568 3,486 24,900 (1,182) 0 0 0 20,964 20,964 Equipment Leases 0 0 0 41,928 41,928 71,825 130,300 58,475 117,311 45,485 Utilities - Maintenance 160,952 255,600 94,648 228,558 67,607 15,936 15,825 (111)15,880 (56)Utilities - G&A 32,518 25,755 (6,763)25,677 (6,841) 10,200 10,200 0 10,000 (200)Management Fees 20,400 20,400 0 20,000 (400) 3,838 3,300 (538)3,300 (538)Insurance - P&C 7,684 6,600 (1,084)6,600 (1,084) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 176,981 234,314 57,333 255,947 78,966 Total Other Operational Expenses 357,252 453,933 96,681 479,908 122,656 ==================================================================================================================================================================================== 307,066 374,611 67,545 399,848 92,782 Total Expenses 620,464 734,406 113,942 733,661 113,197 ==================================================================================================================================================================================== (75,408)(165,517)90,109 (169,050)93,642 EBITDAR (155,635)(321,648)166,013 (281,373)122,023 ==================================================================================================================================================================================== (75,408)(165,517)90,109 (169,050)93,642 EBITDA (155,635)(321,648)166,013 (281,373)122,023 Interest Expense/Dep&Amt 0 0 0 0 0 Other Expense (343)0 343 12,590 12,933 0 0 0 0 0 Capital Improvements/Cap Reserve 10,560 0 (10,560)0 (10,560) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 0 0 0 0 0 Total Interest Expense 10,217 0 (10,217)12,590 2,373 ==================================================================================================================================================================================== (75,408)(165,517)90,109 (169,050)93,642 Net Income (165,852)(321,648)155,796 (293,963)124,395 El Conquistador Golf Club For the Month Ending August 31st, 2021 August YTD ATTACHMENT D Consolidated Year-to-Date Financial Report through August 2021 FY 2021/2022 FY 21/22 Capital Leases/ Left in Accounts Begin Bal. Transfer Out Thru Aug. 2021 General Fund 35,668,988 5,986,859 5,986,859 791,987 3,257,341 11,379,472 4,061 15,432,861 26,222,986 Highway Fund 1,242,979 632,668 632,668 132,595 40,475 156,137 329,207 1,546,440 Seizure & Forfeiture - Justice/State 266,810 3,677 3,677 - - 270,488 Community Center Fund 2,671,587 1,265,163 1,265,163 194,601 359,922 460,282 1,014,805 2,921,945 Municipal Debt Service Fund 165,436 29,926 18,823,670 18,853,596 17,842,010 1,101,020 18,943,030 76,002 Oracle Road Debt Service Fund 4,194 3 3 - 4,197 Water Resource System & Dev. Impact Fee Fund 18,744,638 420,191 420,191 166,789 319,207 485,996 18,678,833 Townwide Roadway Dev Impact Fee Fund 1,978,878 43,190 43,190 8,663 8,663 2,013,405 Parks & Recreation Impact Fee Fund 316,645 24,276 24,276 - 340,921 Police Impact Fee Fund 168,764 14,981 14,981 - 183,745 Capital Fund 2,504,029 64,010 64,010 138,603 138,603 2,429,436 PAG/RTA Fund 1,248,618 5,607 5,607 - 1,254,225 Water Utility 13,666,981 3,325,808 3,325,808 387,148 1,116,489 145,700 4,215,022 5,864,359 11,128,430 Stormwater Utility 1,001,740 263,279 263,279 91,450 26,012 117,462 1,147,557 Benefit Self Insurance Fund 2,379,019 625,910 625,910 608,828 608,828 2,396,101 Recreation In-Lieu Fee Fund 17,045 13 13 - 17,058 Total 82,046,350 12,705,561 18,823,670 31,529,231 986,588 4,228,456 31,473,568 619,953 - 5,635,249 42,943,814 70,631,767 Total OutPersonnel O&M Capital ContingencyFund Revenue Other Fin Sources/ Tfrs Total In Debt Service ATTACHMENT E General Fund Local Sales Tax Collections FY 2021/22 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL Construction Sales Tax 441,038 419,552 860,590 Utility Sales Tax 321,489 383,548 705,037 Retail Sales Tax 675,726 647,693 1,323,419 Bed Tax 130,217 117,012 247,229 Restaurant & Bar Sales Tax 172,386 162,947 335,334 All Other Local Sales Tax *181,767 180,252 362,019 TOTAL 1,922,624$ 1,911,004$ 3,833,628$ FY 2020/21 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL Construction Sales Tax 643,435 471,705 517,101 483,032 384,176 321,621 305,338 241,562 254,568 450,343 409,924 442,859 4,925,664 Utility Sales Tax 267,771 337,260 350,040 360,019 286,715 249,286 245,891 271,681 241,698 227,632 221,458 205,402 3,264,853 Retail Sales Tax 647,068 579,089 560,008 613,570 607,315 709,153 889,306 606,222 620,243 748,368 700,138 692,038 7,972,518 Bed Tax 42,564 33,546 32,879 38,003 170,718 105,673 36,242 40,721 99,686 148,989 144,442 130,433 1,023,896 Restaurant & Bar Sales Tax 127,814 114,578 118,223 130,147 158,913 137,151 142,356 130,977 154,257 183,628 167,142 191,389 1,756,575 All Other Local Sales Tax *117,419 174,520 141,653 120,588 200,416 200,756 183,337 164,894 171,734 218,085 193,522 201,188 2,088,112 TOTAL 1,846,071$ 1,710,698$ 1,719,904$ 1,745,360$ 1,808,253$ 1,723,640$ 1,802,470$ 1,456,056$ 1,542,186$ 1,977,045$ 1,836,626$ 1,863,309$ 21,031,618$ * Note: Does not include cable franchise fees or sales tax audit revenues ATTACHMENT F General Fund State Shared Revenues FY 2021/22 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL State Shared Income Tax 500,637 500,637 1,001,274 State Shared Sales Tax 291,674 534,620 826,294 County Auto Lieu 100,364 178,439 278,803 TOTAL 892,675$ 1,213,696$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,106,371$ FY 2020/21 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL State Shared Income Tax 548,361 548,361 548,361 548,361 548,361 548,360 548,361 548,361 548,361 548,361 548,361 548,361 6,580,331 State Shared Sales Tax 243,577 413,638 354,744 490,371 357,106 523,608 454,947 376,182 433,435 572,504 533,021 709,210 5,462,343 County Auto Lieu 98,728 256,745 217,528 201,958 162,796 190,665 190,824 175,212 182,116 216,303 197,466 302,323 2,392,664 TOTAL 890,666$ 1,218,744$ 1,120,633$ 1,240,690$ 1,068,263$ 1,262,633$ 1,194,132$ 1,099,755$ 1,163,912$ 1,337,168$ 1,278,848$ 1,559,894$ 14,435,338$ Fiscal Year 2021/22 Financial Update Through August 2021 October 20, 2021 GENERAL FUND REVENUES REVENUE SOURCE Budget Actuals Thru 08/2021 % of Budget Year -End Estimate Notes Local Sales Taxes $ 21,157,707 $ 2,974,831 14.1%$ 21,157,707 Trending as expected; continued growth and strong recovery in categories impacted by COVID State Shared Revenues 13,729,923 2,106,372 15.3%13,729,923 Trending as expected Charges for Services 2,387,776 362,921 15.2%2,387,776 Trending as expected; improvement in recreation revenue Licenses & Permits 1,849,000 316,701 17.1%1,849,000 Trending as expected Grant Revenue 6,065,290 25,772 0.4%8,260,785 Year -end estimate includes additional American Rescue Plan Act (ARPA) funds All Other 1,883,500 200,262 10.6%1,883,500 Includes other intergovernmental revenue, transfers, interest income, misc. revenue TOTAL GENERAL FUND REVENUES $ 47,073,196 $ 5,986,859 12.7%$ 49,268,691 Budget variance due to additional ARPA funds GENERAL FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 08/2021 % of Budget Year -End Estimate Notes Personnel $ 30,775,632 $ 3,257,341 10.6%$ 30,775,632 Trending as expected; % of budget reflects timing of payrolls Operations & Maintenance 21,981,773 11,379,472 51.8%21,981,773 Includes $10M PSPRS payment from reserves Capital 1,095,175 4,061 0.4%1,095,175 Budget includes Westward Look improvements, IT needs and Parks & Recreation improvements Transfers Out 7,408,264 791,987 10.7%7,408,264 Actuals reflect a transfer for debt service TOTAL GENERAL FUND EXPENDITURES $ 61,260,844 $ 15,432,861 25.2%$ 61,260,844 No budget variance projected at this time Budgeted Deficit/Use of Fund Balance: ($14.2M) Estimated Deficit/Use of Fund Balance = ($12.0M) Estimated Ending Fund Balance: $23.7M 44.0% of budgeted expenditures Exceeds Council 25% Policy by $3.2M GENERAL FUND HIGHWAY FUND REVENUES REVENUE SOURCE Budget Actuals Thru 08/2021 % of Budget Year -End Estimate Notes Licenses & Permits $ 25,000 $ 4,862 19.4%$ 25,000 Trending as expected State Shared Revenues 3,614,922 624,560 17.3%3,614,922 Trending as expected All Other 8,000 3,246 40.6%10,396 Additional revenues attributable to insurance recoveries TOTAL HIGHWAY FUND REVENUES $ 3,647,922 $ 632,668 17.3%$ 3,650,318 Major revenue sources trending as expected HIGHWAY FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 08/2021 % of Budget Year -End Estimate Notes Personnel $ 1,208,870 $ 132,595 11.0%$ 1,208,870 Trending as expected; % of budget reflects timing of payrolls Operations & Maintenance 616,655 40,475 6.6%616,655 Trending as expected; larger line-items include striping, field supplies, electricity and traffic signal maintenance Capital 2,265,000 156,137 6.9%2,265,000 Trending as expected; timing of pavement preservation program TOTAL HIGHWAY FUND EXPENDITURES $ 4,090,525 $ 329,207 8.0%$ 4,090,525 No budget variance projected at this time Budgeted Deficit/Use of Fund Balance: ($0.4M) Estimated Ending Fund Balance: $0.8M HIGHWAY FUND COMMUNITY CENTER FUND REVENUES REVENUE SOURCE Budget Actuals Thru 08/2021 % of Budget Year -End Estimate Notes Contracted Operating Revenues $ 3,622,385 $ 504,775 13.9%$ 3,622,385 Trending as expected Town Operating Revenues 697,580 258,591 37.1%747,580 Strong recovery in recreation program revenue Other Revenues 3,078,300 501,797 16.3%3,078,300 Includes 1/2 cent sales tax revenues, HOA contributions, interest income and other misc. revenues TOTAL COMM. CENTER FUND REVENUES $ 7,398,265 $ 1,265,163 17.1%$ 7,448,265 Over budget by $50,000 or 0.7% due to recreation program revenue COMMUNITY CENTER FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 08/2021 % of Budget Year -End Estimate Notes Contracted Operating Expenditures $ 4,701,528 $ 670,627 14.3%$ 4,701,528 Trending as expected Town Operating Expenditures 1,086,581 175,659 16.2%1,086,581 Trending as expected Capital Outlay 132,500 -0.0%132,500 Projected on budget at this time Transfers Out 1,868,519 168,519 9.0%1,868,519 Actuals reflect a transfer for debt service TOTAL COMM. CENTER FUND EXPENDITURES $ 7,789,128 $ 1,014,805 13.0%$ 7,789,128 No budget variance projected at this time COMMUNITY CENTER FUND Budgeted Deficit/Use of Fund Balance: ($0.4M) Estimated Deficit/Use of Fund Balance: ($0.3M) Estimated Ending Fund Balance: $2.3M MONTHLY FINANCIAL UPDATE QUESTIONS? Town Council Regular Session A. Meeting Date:10/20/2021 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - October 6, 2021 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes) the October 6, 2021 minutes. Attachments 10-6-21 Draft Minutes D R A F T MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION OCTOBER 6, 2021 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Winfield called the meeting to order at 6:00 p.m. ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember Absent:Harry Greene, Councilmember PLEDGE OF ALLEGIANCE Mayor Winfield led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Clerk Mike Standish announced the upcoming Town meetings. COUNCIL REPORTS Councilmember Jones-Ivey reported that October was breast cancer awareness month and encouraged women to get their yearly mammogram screening. Councilmember Bohen reported on the work that he had done to prepare for the meeting and requested that a financial report be provided to Council at their October 20th Council meeting. 10-6-21 Minutes, Oro Valley Town Council Regular Session 1 TOWN MANAGER'S REPORT No Town Manager reports were received. ORDER OF BUSINESS Mayor Winfield reviewed the order of business and stated that the order would stand as posted. Mayor Winfield provided the guidelines for participation in the Town Council's Regular Session meeting. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE No comments were received. PRESENTATIONS 1.Proclamation - Fire Prevention Month Mayor Winfield proclaimed October 2021 as Fire Prevention Month in the Town of Oro Valley. Anne-Marie Braswell, Community Relations Manager for the Golder Ranch Fire District, accepted the proclamation and provided several fire prevention tips. CONSENT AGENDA Councilmember Bohen requested that item (B) be removed from the Consent Agenda for discussion. A.Minutes - September 22, 2021 Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to approve Consent item (A). Vote: 6 - 0 Carried B.Resolution No. (R)21-48, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and Pima County allowing each party to request the services of the other party for assistance with various government operations Councilmember Bohen expressed his concerns regarding Consent item (B). 10-6-21 Minutes, Oro Valley Town Council Regular Session 2 Councilmember Bohen expressed his concerns regarding Consent item (B). Town Manager Mary Jacobs addressed Councilmember Bohen's concerns. Discussion ensued amongst Council and staff regarding Consent item (B). Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to approve Resolution No. (R)21-48, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and Pima County, allowing each party to request the services of the other party for assistance with various government operations; and directing the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents to take all steps necessary to carry out the purposes and intent of this resolution. Vote: 5 - 1 Carried OPPOSED: Councilmember Tim Bohen REGULAR AGENDA There were no Regular Agenda items. FUTURE AGENDA ITEMS Councilmember Bohen requested a future agenda item to discuss the possibility of having audio and video available for all board and commission meetings held in the Council Chambers, seconded by Mayor Winfield. Councilmember Bohen requested a future Study Session to discuss the $25,000,000 for bond projects to include time frames and costs, seconded by Vice Mayor Barrett ADJOURNMENT Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to adjourn the meeting at 6:40 p.m. Vote: 6 - 0 Carried ________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 6th day of October 2021. I further certify that the meeting was duly called and held and that a quorum was present. _________________________________________ Michael Standish, CMC Town Clerk 10-6-21 Minutes, Oro Valley Town Council Regular Session 3 Town Council Regular Session B. Meeting Date:10/20/2021 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Approval to cancel the November 3, 2021 regular Town Council meeting RECOMMENDATION: N/A EXECUTIVE SUMMARY: At their regular meeting on December 2, 2020, the Town Council approved the 2021 regular Town Council meeting schedule, which included a regular meeting scheduled for November 3, 2021. Currently, there is no business scheduled for the November 3 regular Town Council meeting. In the event that the Town Council would like to cancel the November 3 regular Town Council meeting, the Town Council must take formal action. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to cancel the November 3, 2021 regular Town Council meeting. Attachments No file(s) attached.