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Home My WebLink AboutPackets - Parks and Recreation Advisory Board (90) TOWN OF ORO VALLEY PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION AGENDA NOVEMBER 16, 2021 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - any member of the public is allowed to address the Board on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Board may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE SEPTEMBER 21, 2021 REGULAR SESSION MEETING MINUTES 2.REPORT AND DISCUSSION ON THE ARIZONA PARKS AND RECREATION ASSOCIATION 2021 CONFERENCE 3.PRESENTATION AND DISCUSSION ON THE PARK BOND PROJECT 4.DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PROPOSED 2022 PARKS AND RECREATION ADVISORY BOARD MEETING SCHEDULE 5.RECOGNITION OF OUTGOING BOARD MEMBERS PHILIP SALETTA AND GARY TEMPLE DEPARTMENT REPORT FUTURE AGENDA ITEMS - The Board may bring forth general topics for future meeting agendas. Board may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H ADJOURNMENT POSTED: 11/09/21 at 5:00 p.m. by pp POSTED: 11/09/21 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Board meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Board meeting at 229-4700. In accordance with the Pima County Health Department's most recent health advisory, the Town respectfully asks all in-person meeting attendees, regardless of vaccination status, to please wear a mask while indoors. COVID-19 remains a fluid situation, and the Town will adjust its safety guidelines in accordance with any future health advisories from the Health Department. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Board during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Board on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the blue speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please stand or step forward when the Chair announces the item(s) on the agenda which you are interested in addressing. For the record, please state your name and whether or not you are a Town resident.1. Speak only on the issue currently being discussed by the Board. Please organize your speech, you will only be allowed to address the Board once regarding the topic being discussed. 2. Please limit your comments to 3 minutes.3. During “Call to Audience”, you may address the Board on any issue you wish.4. Any member of the public speaking must speak in a courteous and respectful manner to those present.5. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Parks and Recreation Advisory Board 1. Meeting Date:11/16/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: REVIEW AND APPROVAL OF THE SEPTEMBER 21, 2021 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the September 21, 2021 Regular Session Meeting Minutes of the Parks and Recreation Advisory Board. Attachments 2021 09 21 PRAB Draft Minutes D R A F T TOWN OF ORO VALLEY PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION MINUTES SEPTEMBER 21, 2021 REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chair Clark called the meeting to order at 6:00 p.m. ROLL CALL Present: Joseph Coyle, Vice Chair Antonia Landau, Member Ronald Odell, Member Gary Temple, Member Matthew Wood, Member Anna Clark, Chair Absent: Philip Saletta, Member Staff Present:Joe Andrews, Deputy Town Attorney Kristy Diaz-Trahan, Parks and Recreation Director MaryAnne Tolmie, Senior Office Specialist Casey Wilson, Senior Office Specialist Attendees: Joyce Jones-Ivey, Council Member CALL TO AUDIENCE Chair Clark opened Call to Audience. No one wished to speak. Chair Clark closed Call to Audience. COUNCIL LIAISON COMMENTS Council Member Jones-Ivey thanked everyone for the hard work that went into the Master Plan. She asked for volunteers for CDO Grad Night, they are in great need. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE APRIL 20, 2021 REGULAR SESSION MEETING MINUTES Motion by Chair Anna Clark, seconded by Member Matthew Wood to approve the April 20, 2021 regular session meeting minutes of the Parks and Recreation Advisory Board. Vote: 6 - 0 Carried 2.PRESENTATION AND DISCUSSION ON THE $25M PARKS AND RECREATION BOND PROJECTS Ms. Diaz-Trahan presented the attached PowerPoint. Mr. Wood asked the type of concrete for the replacement of the tennis courts at the Community Center. Mr. Temple asked about the vacant lot next to the parking lot at the CRC. There was discussion regarding Pickle Ball courts at Naranja Park. Chair Clark asked how the original concept plans might be changed. A project manager has been hired for Naranja Park who reports directly to Public Works. Mrs. Diaz-Trahan will update the Board at future meetings as the projects progress. 3.PRESENTATION AND DISCUSSION OF THE FISCAL YEAR 2021/2022 PARKS AND RECREATION CIP PROJECTS Ms. Diaz-Trahan presented the attached PowerPoint. These projects are above and beyond the Bond projects and should be completed by June 30, 2022. She will update the Board as progress is made. DEPARTMENT REPORT Ms. Diaz-Trahan reported the following: Summer camp was successful, over 1,600 kids between 6 and 12 participated in the camps, she relayed some fun statistics, Upcoming events are plentiful, encouraged everyone to visit the Town’s website for additional details, JDK Park mural is nearly finished, She is a speaker at the Arizona Parks and Recreation Association conference in November. FUTURE AGENDA ITEMS No future agenda items were requested. ADJOURNMENT Motion by Chair Anna Clark, seconded by Member Ronald Odell to adjorn at 6:45 p.m. Vote: 6 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 21st day of September, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ MaryAnne Tolmie Senior Office Specialist Parks and Recreation Advisory Board 2. Meeting Date:11/16/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: REPORT AND DISCUSSION ON THE ARIZONA PARKS AND RECREATION ASSOCIATION 2021 CONFERENCE RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: The Arizona Parks and Recreation Annual Conference was held in Phoenix, November 1-3, 2021. Chair Clark and Ms. Diaz-Trahan will give their feedback on the event. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Parks and Recreation Advisory Board 3. Meeting Date:11/16/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: PRESENTATION AND DISCUSSION ON THE PARK BOND PROJECT RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Ms. Diaz-Trahan will provide an update on the status of the Park Bond Project. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments 2021 11 16 PRAB Item 6 3 Bond $25M Bond Project Update Parks and Recreation Advisory Board November 16, 2021 Brief Background $25M Bond for Parks and Recreation Projects July 7, Town Council voted to include the following projects from the bond: Naranja Park Expansion (at least 50%; specific projects on next slide) Community Center Improvements Additional Multi-use Paths Naranja Park Expansion Progress since Budget Adoption Recruited and successfully hired a full-time, experienced Project Manager dedicated to this project; Mr. Keith Wood, Completed a new aerial topographic survey for the site Conducted an extensive RFQ process to select the Design Consultant; McGann & Associates Currently in the process of selecting the CMAR contractor. Expect contract to be finalized within 30-45 days. Naranja Park Expansion Project Type: Construction Manager at Risk (CMAR) Bond Budget: $15M; estimate dependent upon final design Council-directed amenities to include: Multisport fieldsSplashpadBasketball and Pickleball CourtsSkate Park Bicycle Pump trackWalking trailsRestrooms and Ramadas Associated infrastructure Tentative Schedule: Naranja Park Expansion Solicitation & Contracting Design & Award of GMP1 Construction GMP1 Design & Award of GMP2 Construction GMP2 Design & Award of GMP3 Construction GMP3 Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date GMP2:Fields, Roads, Parking Areas, Buildings, Splash Pad GMP1:Mass Earthwork & Utilities Package GMP3:Skate Park, Pump Track, Basketball Courts, Pickleball Courts Community Center Exterior Improvements Golf Course Irrigation Replacement Design-Bid-Build Bond Budget: $4.5M Bids at $7.8M (base bid) Council providing direction Nov 3 Tennis Court Reconstruction & Expansion Design-Bid-Build Bond Budget: $2M Parking Lot Reconstruction & Expansion Design-Bid-Build Design internal Bond Budget: $2M Tentative Schedule (subject to Council direction): Golf Course Irrigation Replacement Progress to date Design complete Solicitation for contractor bid complete Determining project path forward due to bid cost Design Solicitation & Contracting Construction El Con Course Construction La Canada Course 1 2 Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Tentative Schedule: Tennis Courts Reconstruction & Expansion Progress Securing a design consultant through JOC process Procurement leading development of Statement of Work and design fee Design Solicitation & Contracting Construction Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Tentative Schedule: Parking Lot Reconstruction & Expansion Design Solicitation & Contracting Construction Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Progress Working with owner of vacant land Procured Town’s On-call Architect to plan the entire space Have a preliminary reconfiguration plan and coordinating design Multiuse Path Connections Locations La Cañada Dr. between Lambert and Naranja Naranja Dr. from La Cañada to Park entry CDO wash to James D. Kriegh Park Project type: Design-Bid-Build Bond Budget: $3.2M Additional funding: $420K from RTA Tentative Schedule: Multi-use Paths Progress to date Through an IGA approved through the RTA Board, the Town has been awarded $420K to be used for the La Canada MUP La Canada MUP Naranja MUP CDO to JDK MUP Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Combined Preliminary Schedule Naranja Park Irrigation Tennis Courts Parking Lot MUP's 1 2 Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Parks and Recreation Advisory Board 4. Meeting Date:11/16/2021 Submitted By:Casey Wilson, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PROPOSED 2022 PARKS AND RECREATION ADVISORY BOARD MEETING SCHEDULE RECOMMENDATION: Staff recommends approval EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: attached is the 2022 proposed meeting schedule FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes) the 2022 meeting schedule of the Parks and Recreation Advisory Board. Attachments 2022 PRAB Meeting Dates TOWN OF ORO VALLEY PARKS AND RECREATION ADVISORY BOARD 2022 MEETING SCHEDULE Hopi Conference Room 6:00 p.m. Tuesday, January 18th Tuesday, March 15th Tuesday, May 17th Summer Break Tuesday, September 20th Tuesday, November 22nd Parks and Recreation Advisory Board Meeting Date:11/16/2021 Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: DEPARTMENT REPORT RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Ms. Diaz-Trahan will provide an update to conclude with the next meeting to be held Tuesday, January 18, 2022, at 6:00 p.m. in the Hopi Room. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A