HomeMy WebLinkAboutMinutes - Board of Adjustment - 8/28/2012 MINUTES
ORO VALLEY BOARD OF ADJUSTMENT
REGULAR SESSION
August 28, 2012
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
CALL TO ORDER AT OR AFTER 3:00 PM
Chair Adler called the meeting to order at 3:00 p.m.
ROLL CALL
PRESENT: Bill Adler, Chairman
Helen Dankwerth, Member
Michael Schoeppach, Member
Stephen Roach, Member
EXCUSED: John Bohl, Member
ORDER OF BUSINESS
REGULAR AGENDA
1. REVIEW OF THE MARCH 27, 2012 MINUTES
2. DISCUSSION AND POSSIBLE RECOMMENDATION TO TOWN COUNCIL
CONCERNING THE PROCESSING OF GRADING EXCEPTIONS
Chair Adler started the discussion of Item #2 for the Board of Adjustment to serve in an
advisory capacity for grading exceptions, replacing the Conceptual Design Review
Board (CDRB) which presently handles grading exceptions.
Chair Adler asked Town Planning Manager David Williams for his input. Mr. Williams
stated that Chapter 22.9 of the town zoning code is where the grading waiver and
exception authority rules exist, including that CDRB is a deciding body for grading
exceptions and Town Council is the appeal body for grading exception decisions.
There is an agenda item for the September 5, 2012 Council meeting to change the
authority to make the CDRB the recommending body and the Council as the deciding
body. Grading exceptions are design issues and the CDRB is equipped for those types
of reviews as a design review board.
Town Director of Development and Infrastructure Services Paul Keesler who was
present at the meeting supported Mr. William's statements and added that the CDRB
members have technical individuals (e.g. engineers and architects). He reiterated that
8/28/12 Board of Adjustment Regular Session Meeting Minutes 1
Council wants to move grading exceptions to a Council approval, and town staff believe
the CDRB is a good board to hear these matters and to make recommendations.
MOTION: A motion was made by Member Adler and seconded by Member Schoeppach
to Approve Board of Adjustment be considered as an alternative advisory body on
grading exceptions when Council reviews its preferences for grading exceptions.
MOTION carried, 4-0.
3. DISCUSSION AND POSSIBLE RECOMMENDATION TO TOWN COUNCIL
CONCERNING THE LEVEL OF DETAIL IN BOARD OF ADJUSTMENT
MINUTES
Chair Adler started the discussion about the level and importance of more detail in
action minutes so that board decisions are accurately conveyed in the action minutes.
MOTION: A motion was made by Member Adler and seconded by Member Roach to
approve recommending to Mayor and Counsel that the Board of Adjustment minutes
include an explanation from the maker and seconder of the motion.
Town Attorney Joe Andrews suggested that the board submit this item to the Agenda
Committee and request it to be placed on an agenda for Mayor and Council at a future
public meeting.
A Friendly amendment was made by Member Mike Schoeppach that anyone opposed
to a motion should state their reasons.
Member Stephen Roach indicated he was reluctant on the motion.
Member Helen Dankwerth indicated synopsis minutes are not in the best interest of
legal decisions or plaintiffs.
MOTION failed, 2-2 with Member Dankwerth and Member Roach opposed.
MOTION: A motion was made by Member Dankwerth and seconded by Member Adler
to Approve to table this Item #2 indefinitely.
MOTION carried, 4-0.
4. PLANNING UPDATE
Town Planning Manager David Williams provided the following updates:
A public outreach meeting is on August 29, 2012 at 6:00 p.m. at Ventana Medical for
the Economic Expansion Zone project to streamline development review such as
Neighborhood 3 of Rancho Vistoso and Innovation Park. Town staff met with the Sun
8/28/12 Board of Adjustment Regular Session Meeting Minutes 2
City Homeowners Association on this project on August 28, 2012 and will be at Vistoso
Community Association on August 30, 2012 doing a presentation. A public hearing is
scheduled for September 4, 2012 but may be postponed depending on the outcome of
the August 30, 2012 meeting.
The El Conquistador PAD amendment was scheduled for a public hearing on
September 4, 2012; however since they are re-writing their application, the meeting is
delayed until September 18, 2012 for public hearing. This hearing is related to signs,
generated by Fry's expansion to build a gas station and additional signage associated
with the gas station. Thus, a Special Meeting is planned on September 18, 2012.
This week Council Members are attending the Arizona League of Cities Conference.
5. FUTURE AGENDA ITEMS
Member Schoeppach wants the action minutes item put on the next Board of
Adjustment meeting. Member Dankwerth wants all five (5) Board of Adjustment
members to be present when voting on the action minutes item.
Chair Adler wanted to add an agenda item to a future meeting regarding an amendment
to the town code on cell tower heights.
Chair Adler also wanted to add a future agenda item for a discussion to clarify when it is
permitted for a member to move to suspend the rules as a parliamentary procedure for
suspension of rules, so members can know when that is permitted.
ADJOURNMENT
MOTION: A motion was made by Member Schoeppach and seconded by Member Adler
to Approve to adjourn the meeting.
MOTION carried, 4-0.
Prepan,, b .
Grosvenor
Recording Secretary
8/28/12 Board of Adjustment Regular Session Meeting Minutes 3
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Session of the Board of Adjustment meeting held on the 28th day of August,2012. I
further certify that the meeting was duly called and held and that a quorum was present.
Dated this �� day of oripfri— , 2012.
AP
dier
onnie Grosvenor
Recording Secretary
8/28/12 Board of Adjustment Regular Session Meeting Minutes 4