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Home My WebLink AboutPackets - Council Packets (1669)Town Council Meeting Regular and Study Session November 3, 2021 Town Council Meeting Announcements Upcoming Meetings Meetings are subject to change. Check the Town website for meeting status. Historic Preservation Commission Nov. 8 at 5 p.m. Council Chambers Water Utility Commission –CANCELED Nov. 8 at 5 p.m. Hopi Conference Room Budget and Finance Commission Nov. 16 at 4 p.m. Council Chambers Parks and Recreation Advisory Board Nov. 16 at 6 p.m. Hopi Conference Room Town Council Regular Session Nov. 17 at 6 p.m. Council Chambers Town Council Meeting Regular and Study Session November 3, 2021 Town Council Meeting Regular and Study Session November 3, 2021 Oro Valley Water Utility Update, Discussion & Possible Action on NWRRDS Supplemental Agreement November 3, 2021 NWRRDS Supplemental IGA Goals: Simplify construction coordination Allow all partners to have beneficial occupancy of the infrastructure at the same time Take advantage of economies of scale IGA Details Oro Valley becomes lead agency for supplemental IGA Project management by Oro Valley Inspected and accepted on behalf of the partnersby Oro Valley Partners reimburse Oro Valley for all costsassociated with work relatedto the partners Agreement was completed July 2021 Engineers Estimate for OV Cost of Service OV cost of service to provide construction services Engineers Estimate for Consultant Cost of Service Consultant cost of service to provide construction services Discussion Town Council Meeting Regular and Study Session November 3, 2021 El Conquistador Golf 36-Hole Irrigation System Capital Improvement Project November 3, 2021 El Conquistador Golf Course Background Nearly 40 years ago, the El Conquistador property opened its 18-hole golf course Approximately 10 years later, the property added an additional 18-hole course The Town of Oro Valley purchased the property and associated golf courses in 2015 In Fall 2018, Town Council approved a framework for the operation of 36 holes of golf which included irrigation replacement In Spring 2019, Town Council approved an agreement with the adjacent HOAs to accept contribution toward course operation, subject to irrigation replacement Town Council included golf irrigation replacement in the FY20/21 budget and further included it in the FY21/22 budget El Conquistador Golf 36-Hole Irrigation Improvement Project In Fall 2020, the Town selected Marvin Mills Irrigation Consulting through competitive solicitation for course irrigation design In Spring 2021, the Town solicited bids for irrigation replacement of the Conquistador Golf Course, receiving only one bid at $3.72M In August 2021, the Town solicited bids for irrigation replacement of both courses and only received two bids. The low bidder base bid was $7.8M (excluding $200K for driving range tee work and project contingency) 36-Hole Irrigation Replacement Approximately $8 million Options for Consideration 18-Hole Irrigation Replacement Approximately $4 million Partial Irrigation Replacement Approximately $3 million Questions? Council Direction Mary Jacobs, Town Manger Kristy Diaz-Trahan, Parks and Recreation Director Paul Keesler, Public Works Director and Town Engineer David Gephart, Chief Financial Officer Marvin Mills, Irrigation Design Consultant (via Zoom) Bernie Eaton, El Conquistador Golf General Manager Tony Marino, Indigo Golf Management Town Council Meeting Regular and Study Session November 3, 2021 $25M Bond Project Update November 2021 Brief Background $25M Bond for Parks and Recreation projects added to final FY21/22 budget on June 16, 2021, with preliminary projects discussed July 7, 2021, Town Council voted to include the following projects from the bond: Naranja Park expansion (at least 50%; specific projects on next slide) Community Center improvements Additional multi-use paths Council authorized the bond issuance on September 22, 2021 Progress reviewed in monthly Executive Report Note: The Community Center elevator is not a bond- funded project. The $750,000 approved by Council in the FY20/21 budget remains budgeted in the CIP fund. Elevator will be installed once Council finalizes layout of future Community Center improvements/renovation. Naranja Park Expansion Project Type: Construction Manager at Risk (CMAR) Bond budget: $15 million; estimate dependent upon final design Council-directed amenities to include: Multi-sport fieldsSplash padBasketball and pickleball courtsSkate park Bicycle pump trackWalking trailsRestrooms and ramadas Associated infrastructure Naranja Park Expansion Progress since budget adoption Recruited and successfully hired Keith Wood, a full-time, experienced Project Manager dedicated to this project Completed a new aerial topographic survey for the site Conducted an extensive RFQ process to select the Design Consultant Currently in the process of selecting the CMAR contractor, contract should be finalized within 30-45 days Tentative Schedule Naranja Park Expansion Solicitation & Contracting Design & Award of GMP1 Construction GMP1 Design & Award of GMP2 Construction GMP2 Design & Award of GMP3 Construction GMP3 Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date GMP2:Fields, roads, parking areas, buildings, splash pad GMP1:Mass earthwork & utilities package GMP3:Skate park, pump track, basketball courts, pickleball courts Community Center Exterior Improvements Golf Course Irrigation Replacement Design-bid-build Bond budget: $4.5M Bids at $7.8M (base bid) Council providing direction Nov. 3 Tennis Court Reconstruction & Expansion Design-bid-build Bond budget: $2M Parking Lot Reconstruction & Expansion Design-bid-build Design internal Bond budget: $2M Tentative Schedule (subject to Council direction) Golf Course Irrigation Replacement Progress Design complete Solicitation for contractor bid complete Determining project path forward due to bid cost Design Solicitation & Contracting Construction El Con Course Construction La Canada Course 1 2 Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Tentative Schedule Tennis Courts Reconstruction & Expansion Progress Securing a design consultant through JOC process Procurement leading development of Statement of Work and design fee Design Solicitation & Contracting Construction Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Tentative Schedule Parking Lot Reconstruction & Expansion Design Solicitation & Contracting Construction Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Progress Working with owner of vacant land Procured Town’s on-call architect to plan the entire space Have a preliminary reconfiguration plan and coordinating design Multi-use Path Connections Locations La Cañada Drive between Lambert Lane and Naranja Drive Naranja Drive from La Cañada Drive to Naranja Park entry CDO wash to James D. Kriegh Park Project type: Design-bid-build Bond budget: $3.2M Additional funding: $420K from RTA Tentative Schedule Multi-use Paths Progress to date Through an IGA approved through the RTA Board, the Town has been awarded $420K to be used for the La Cañada MUP La Canada MUP Naranja MUP CDO to JDK MUP Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Combined Preliminary Schedule Naranja Park Irrigation Tennis Courts Parking Lot MUP's 1 2 Jan 1, 22BondStartJan 1, 23Jan 1, 24Oct 1, 24EO Year 3July 1, 22July 1, 23July 1, 24Current Date Town Council Meeting Regular and Study Session November 3, 2021