HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (75)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
MARCH 20, 2014
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. APPROVAL OF THE FEBRUARY 27, 2014 REGULAR SESSION MINUTES
2. MEETING , EVENTS AND WORK STUDY UPDATES
3. DISCUSS AND APPROVE STORMWATER CREDIT APPLICATIONS
4. BAYER VELLA TO DISCUSS, YOUR VOICE, OUR FUTURE PROJECT UPDATE
AND APPOINTMENT OF A STORMWATER UTILITY COMMISSION
REPRESENTATIVE TO THE YOUR VOICE COMMUNITY COMMITTEE
5. DISCUSS STORMWATER FINANCIALS
6. DISCUSS ON-GOING STORMWATER PROJECTS
7. SET APRIL MEETING DATE AND TIME
8. SET APRIL PROPOSED AGENDA ITEMS
ADJOURNMENT
POSTED: 3/17/14 at 5:00 p.m. by mrs
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and
Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
February YTD Financial Status FY 2013/2014
% Budget Completion through Febuary - 66.7%
Actuals
thru 2/2014 Budget % Actuals
to Budget
Year End
Estimate *
YE % Variance
to Budget
REVENUES:
STATE GRANTS - 450,000 0.0%- -100.0%
CHARGES FOR SERVICES 510,864 771,500 66.2%771,500 0.0%
INTEREST INCOME 1,051 500 210.2%1,500 200.0%
MISCELLANEOUS 23 - 0.0%23 0.0%
TOTAL REVENUES 511,938 1,222,000 41.9%773,023 -36.7%
Actuals
thru 2/2014 Budget % Actuals
to Budget
Year End
Estimate *
YE % Variance
to Budget
EXPENDITURES:
PERSONNEL 194,763 319,843 60.9%319,843 0.0%
OPERATIONS & MAINTENANCE (A)296,993 427,983 69.4%427,983 0.0%
CAPITAL 17,704 586,550 3.0%66,550 -88.7%
TOTAL EXPENDITURES 509,460 1,334,376 38.2%814,376 -39.0%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)2,478 (112,376) (41,353)
BEGINNING RESERVE BALANCE 490,794
Plus: Surplus / (Deficit)(41,353)
ENDING RESERVE BALANCE **449,441
* Year-end estimates are subject to further revision
** Ending cash reserve amounts are estimates and are subject to further revision
(A) Includes chargeout from Highway Fund for storm cleanup of streets:
FY 13/14 Budget = $129,493
YTD Actuals = $86,372
Stormwater Utility Fund
3/17/2014
Thank you Oro Valley!
Project Update – March 2014
From September 2013 to February 2014 the Oro Valley
community has been speaking up at outreach events and
efforts as part of the Your Voice, Our Future project. The
opinions gathered will be used to update the Town’s
community plan, commonly referred to as the General
Plan. The level of participation and results of the
outreach are impressive!
Yes, Your Voice Matters!
Our quality of life is the focus of this project. Your input
will help shape the direction for the Town over the next
ten years. We’re working in three phases.
PHASE 1: LET’S TALK
How: Facilitate open dialogue with residents and
stakeholders at community events
Why: Discuss, debate and listen to gain common
understanding about our needs
Product: Draft vision and guiding principles based
on direction from the community
PHASE 2: LET’S THINK
How: Residents working together in focused
committees
Why: Understand the community’s concerns;
clarify goals and policies; address needs,
preferences and trends; and test and adjust
assumptions
Product: Draft plan of action that reflects the
community’s voice
PHASE 3: DO IT! MAKE IT SO
How: A draft of Your Voice, Our Future will be
presented to the community, refined and
voted on by residents
Why: To reflect on community directions and make
a decision about our future
Product: The Your Voice, Our Future Plan, created and
ratified by Town residents
For more information on outreach results, check out the
Survey Findings Executive Summary at
http://www.orovalleyaz.gov/generalplan/yourvoiceov
We are
here!
We are
here!
Oro Valley’s Draft Vision
The results of all the community’s voices have been
formed into a big picture statement or vision about Oro
Valley’s future. It answers the question, “What should
Oro Valley be like in 10 years?”
The vision is further defined through eleven guiding
principles. They both work together to illustrate the
things that matter most to the community and will be
used to guide future committee and participant efforts.
The draft vision and guiding principles are now available
for comment on YourVoiceOV.com
Project Update – March 2014
. They will be heading
to the Town of Oro Valley Planning and Zoning
Commission for discussion and recommendation in April,
so tell us what you think online now!
Your Voice Committees
We are just getting started and have much work to do. If
you care about the future of Oro Valley, please consider
applying to serve on a Your Voice Committee! Three
committees will make recommendations on policy and
goal proposals and will focus on the following areas:
Development: land use, community design, cost of
development, infrastructure, and transportation
Environment: open space and natural resources
conservation, water resources, archaeological and
historic resources, and environmental planning
Community: economic development, public facilities,
services and safety, arts and culture, parks and
recreation, and housing
Applications are available online at YourVoiceOV.com and
are due by April 30, 2014.
For more information about the Your Voice, Our Future
project, please call (520) 229‐4800 or email
YourVoiceOV@orovalleyaz.gov.
Oro Valley’s
Draft Guiding Principles
o Focus on community safety and maintain
low crime
o Ensure integrity of scenic beauty and environment
o Keep the unique community identity as a
special place
o Create a complete community with a broad range
of shopping, dining and opportunities to gather
o Minimize traffic and increase ways to get
around Town
o Manage how we grow and maintain high
design standards
o Grow the number of high quality employment
opportunities
o Ensure Oro Valley is a family friendly community
o Support and build on high quality of schools
o Provide more parks, recreation and cultural
opportunities for all ages
o Promote conservation of natural resources
For more details, go to www.YourVoiceOV.com.
Oro Valley’s
Draft Vision for the Future
To be a well‐managed community that provides
all residents with opportunities for quality living.
Oro Valley will retain its friendly, small‐town
character, while increasing access to daily
services, employment and recreation. The
Town’s lifestyle continues to be defined by a
strong sense of community, a high regard for
public safety and extraordinary natural
environment and scenic views.
Your Voice, Our Future Your Voice Committee Application Due 4/30/14
Page 1 of 4
Your Voice, Our Future
Application for Membership on Your Voice Committees
The Town of Oro Valley is accepting applications through Wednesday, April 30, 2014 for positions
on three topic-specific Your Voice Committees (YVC) as part of the Your Voice, Our Future project.
The Your Voice, Our Future project is asking the community to identify common values, issues and
find solutions. The results will be revealed as a community plan, often referred to as a “General
Plan,” that will guide and inform critical decisions about the Town’s future and quality of life. This
process was last completed in 2005 with the adoption of a General Plan known as Focus 2020, The
Future in Balance. This renewed effort is required by state law and responds to the Town’s changing
demographics and needs. For more information about Your Voice, Our Future, view the project
website at: www.orovalleyaz.gov/generalplan/yourvoiceov.
Your Voice Committees (YVC)
The Town is forming three committees of approximately 10 members each who represent a variety
of community interests. All members will be placed in committees through an application and
evaluation process. The committees will include the following topics:
Development: land use, community design, cost of development, infrastructure, and
transportation/circulation
Environment: open space and natural resources conservation, water resources, archaeological
and historic resources, and environmental planning
Community: economic development, public facilities, services and safety, arts and culture, parks
and recreation, and housing
The policy development and review portion of the Your Voice, Our Future project is expected to
take approximately 12 months to complete; each of the YVCs will meet approximately 6-10 times
during that period. The committees will advise project staff and make recommendations on policy
and goal proposals while working within the framework of an adopted vision and guiding principles.
YVC Member Expectations
YVC members will be expected to:
Respect majority opinions expressed by the community;
Work collaboratively with Town staff and other YVC members;
Review background materials to understand issues to be addressed in the project;
Attend YVC meetings, beginning in the summer of 2014 and staggered over the next year;
Be able to commit 4-6 hours every month, which includes preparing for and attending meetings
(typically held in the afternoon or early evening); and
Attend other meetings and events as necessary.
YVC Member Qualifications and Skills
Preference will be given to applicants who:
Have volunteer, community or professional experience relating to one of the committees/ topics;
Have a commitment to diversity and the ability to work collaboratively with people of diverse
perspectives and experience; and
Be a resident of the Town of Oro Valley. (A separate forum will be held for those representing
businesses in Oro Valley.)
Selection Process
Applications will be reviewed by project staff, in consultation with other Town staff. Final appointment
to the YVC will be made June 2014. The project team will work to ensure a diversity of members
representing the community.
Your Voice, Our Future Your Voice Committee Application Due 4/30/14
Page 2 of 4
Application Process
Please note that information provided in this document is public information, with the exception of
the Optional Information section. (Information in the optional section will only be disclosed as
required by law.) If you have a recently-prepared biography or résumé which you would like to
include, please attach it with your completed application. Thank you for your interest.
Please mail, email or fax this application, résumé and any additional information by Wednesday,
April 30, 2014 to:
Carol Miller
Your Voice, Our Future Project, DIS Bldg.
Town of Oro Valley
11000 N. La Cañada Drive
Oro Valley, AZ 85737
Email: cmiller@orovalleyaz.gov
fax: (520) 742-1022
phone: (520) 229-4800
You may also fill out and submit this application online starting 2/3/14 at www.YourVoiceOV.com.
To help ensure equal access to Town programs, services and activities, the Town of Oro Valley will
reasonably modify policies/procedures and provide auxiliary aids/services to persons with
disabilities. Call (520) 229-4800 with such requests.
OPTIONAL INFORMATION
Please note this optional information must remain on a separate page from the rest of the
application.
The Town asks that you voluntarily provide the following information. The Town will use this
information for statistical purposes. By providing this information, you will help us ensure that
appointments represent a broad cross-section of the community. You are under no obligation to
provide this information. State and federal law prohibit the use of this information to discriminate
against you. The Town will treat this information as confidential to the fullest extent allowed by law.
Age: 16 to 24 25 to 34 35 to 44
45 to 54 55 to 64 65+
Gender: Female Male
Have you attended a Town of Oro Valley Community Academy or CPI? No Yes
If yes, what year?
If not, are you willing to attend?
Your Voice, Our Future Your Voice Committee Application Due 4/30/14
Page 3 of 4
REQUIRED INFORMATION
Name:
First Middle Initial Last
Mailing Address:
Occupation(s):
Best Phone: Email:
Biography/Résumé Attached (not required)? No Yes
If you prefer, you may also attach another relevant document instead of a biography/résumé.
Please describe your reasons for wanting to serve on a Your Voice Committee (YVC) for the Your
Voice, Our Future project.
Please check up to five topic areas that best correspond with your skills, knowledge, interest and
work or volunteer experience that would be relevant to serving on a YVC.
Architecture/ Design
Arts and Culture
Bicyclists
Business
Cultural Diversity
Cultural Resources
Development
Disability Needs or Services
Economic Development
Education
Environment
Financing
Housing
Land Use
Open Space & Natural Resources
Parks and Recreation
Pedestrian Facilities (Trails, Sidewalks)
Public Facilities/Services
Public Health
Public Safety
Retail
Sustainability/Energy
Tourism
Transit
Transportation (other)
Water Resources
Other ______________
Of the above topic areas you selected, please list them here in order of your highest level of
interest.
Your Voice, Our Future Your Voice Committee Application Due 4/30/14
Page 4 of 4
Please list any memberships or affiliations with organizations, groups or committees that relate to
these topic areas.
Please describe how you will help broaden perspectives on the committee.
Please explain how you would help support successful collaboration between YVC members with
differing perspectives.
Are you are resident of the Town of Oro Valley?
Yes No
If no, please explain your relationship to/interest in the Town. For instance, do you work, own
property or a business or attend school in the Town of Oro Valley?
I affirm that all information contained herein is true to the best of my knowledge.
Signature Date
Your Voice, Our Future Project
Stormwater Utility Commission Staff Report
SUBJECT: Your Voice, Our Future Project Update and Appointment of a
Stormwater Utility Commission representative to the Your
Voice Community Committee
MEETING DATE: March 20, 2014
AGENDA ITEM: 4
STAFF CONTACT: Bayer Vella, Conservation & Sustainability Administrator
bvella@orovalleyaz.gov (520) 229-4810
SUMMARY:
The first phase of the Your Voice, Our Future project (General Plan update) has garnered
results. Please see the attached March Project Update for an overview of the project phases,
public outreach results and next steps. This project will address topics and issues that touch all
Town functions.
The purpose of this agenda item is to provide an overview of progress and request action by the
Stormwater Utility Commission. Staff requests that the Commission assign one representative
to the Your Voice Community Committee. The representative will be charged to help shape
goals and policies and inform and seek input from fellow Commission members.
BACKGROUND:
Oro Valley’s Draft Vision &
Guiding Principles
The results of all the community’s
voices have been formed into a
big picture statement or vision
about Oro Valley’s future. It
answers the question, “What
should Oro Valley be like in 10
years?”
The vision is further defined
through eleven guiding principles.
They both work together to illustrate the things that matter most to the community and will be
used to guide future committee and participant efforts.
The draft vision and guiding principles are attached. The Town is seeking public comment on
the draft on YourVoiceOV.com. We are getting the word out via Explorer articles, an ad, direct
email to participants, use of stakeholder websites, Vista, Water bills insert, Town’s website, etc.
The draft Vision and Guiding Principles will be considered by the Planning and Zoning
Commission on April 10 and Town Council review on May 7.
Page 2 of 2
Stormwater Utility Commission Staff Report
Your Voice Committees
We are just getting started and have much work to do. The Vision & Guiding Principles will
serve as the framework for future committees to work within. Three topical committees are
planned and each will make recommendations on draft goals, policies and implementation
actions. Committees and assigned topics are as follows:
Development: land use, community design, cost of development, infrastructure, and
transportation
Environment: open space and natural resources conservation, water resources,
archaeological and historic resources, and environmental planning
Community: economic development, public facilities, services and safety, arts and
culture, parks and recreation, and housing
Any resident can apply for a committee online at YourVoiceOV.com. Particulars regarding the
number of anticipated meetings etc are detailed in the attached application form. All applications
are due by April 30, 2014.
Staff requests that all Town Board & Commissions assign a representative to the one committee
that most correlates with its purpose.
CONCLUSION
Considerable progress has been made, however, there is a lot more work to be done to build a
community-driven plan for the future. Staff requests that the Stormwater Utility Commission
assign one representative to the Your Voice Community Committee.
SUGGESTED MOTION:
The Commission may wish to use the following motion after a call for nominations:
I move to appoint _____________ to the Your Voice Community Committee.
ATTACHMENTS:
1. March 2014 Project Update
2. Your Voice Committee Application