HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (81)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
SEPTEMBER 25, 2014
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. APPROVAL OF THE AUGUST 21, 2014 REGULAR SESSION MINUTES
2. MEETING, EVENTS AND WORK STUDY UPDATES
3. DISCUSS AND APPROVE STORMWATER CREDIT APPLICATIONS
4. DISCUSS THE YOUR VOICE, OUR FUTURE COMMITTEE MEETING
5. DISCUSS STORMWATER FINANCIALS
6. REVIEW OF THE CURRENT FEE STRUCTURE
7. DISCUSS ON-GOING STORMWATER PROJECTS - MONSOON UPDATE
8. SET OCTOBER MEETING DATE AND TIME
9. SET OCTOBER PROPOSED AGENDA ITEMS
ADJOURNMENT
POSTED: 9/19/14 at 5:00 p.m. by mrs
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
August YTD Financial Status FY 2014/2015
Stormwater Utility Fund
% Budget Completion through August -- 16.7%
Actuals
thru 8/2014
Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
STATE GRANTS - - 0.0%- 0.0%
CHARGES FOR SERVICES 134,745 789,300 17.1%789,300 0.0%
INTEREST INCOME 43 1,000 4.3%1,000 0.0%
MISCELLANEOUS - - 0.0%- 0.0%
TOTAL REVENUES 134,788 790,300 17.1%790,300 0.0%
Actuals
thru 8/2014
Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 48,023 335,320 14.3%335,320 0.0%
OPERATIONS & MAINTENANCE (A)145,721 525,281 27.7%525,281 0.0%
CAPITAL 129,231 151,250 85.4%151,250 0.0%
TOTAL EXPENDITURES 322,974 1,011,851 31.9%1,011,851 0.0%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)(188,187) (221,551) (221,551)
BEGINNING RESERVE BALANCE 503,474
Plus: Surplus / (Deficit)(221,551)
ENDING RESERVE BALANCE **281,923
* Year-end estimates are subject to further revision
** Ending cash reserve amounts are estimates and are subject to further revision
(A) Includes chargeout from Highway Fund for storm cleanup of streets:
FY 14/15 Budget = $129,493
YTD Actuals = $21,582
Stormwater Fund 5 Year Forecast Status Quo Revised:9/23/2014
FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 19/2020
Actual Budget
# of Units:
Residential 15,624 15,624 15,764 16,107 16,496 16,827 17,053
NEW:projected Residential 140 343 389 331 226 -
Commercial 3,852 3,852 3,852 4,063 4,063 4,063 4,063
NEW:projected Commercial - - 211 - - - -
Metro Water - Residetial 1,353 1,353 1,353 1,353 1,353 1,353 1,353
Metro Water - Commercial 1,005 1,005 1,005 1,005 1,005 1,005 1,005
Total Units:21,834 21,974 22,528 22,917 23,248 23,474 23,474
Carryforward Fund Balance 513,676$ 503,474$ 281,923$ 208,034$ 125,868$ 28,760$ (16,112)$
Revenue:
Monthly Stormwater Utility Fee/Unit 2.90$ 2.90$ 2.90$ 2.90$ 2.90$ 2.90$ 2.90$
Gross Revenues 759,404$ 764,659$ 783,974$ 797,512$ 809,030$ 816,895$ 816,895$
Funding from Outside Sources 1,225 1,000 1,025 1,051 1,077 1,104 1,131
General Fund Subsidy
760,629$ 765,659$ 784,999$ 798,562$ 810,107$ 817,999$ 818,027$
Expenses:
Personnel
0.2 Operations Division Manager 24,219 26,242 27,774 28,864 29,985 31,139 32,327
1.0 Stormwater Sr. Civil Engineer 99,428 107,734 113,778 118,349 123,046 127,874 132,838
1.0 Stormwater Civil Engineer 90,448 98,003 103,752 107,812 111,989 116,289 120,714
1.0 Stormwater Civil Engineer Tech 63,906 69,244 69,210 72,220 75,303 78,460 81,694
0.6 Senior Office Specialist 31,469 34,098 35,619 37,219 38,854 40,527 42,238
- Stormwater Maintenance Operator - - - - - - -
Total Personnel:309,470$ 335,320$ 350,133$ 364,464$ 379,178$ 394,289$ 409,811$
Contracts/Services
Outside Professional Services 219,775 240,068 245,320 250,757 260,383 266,206 272,234
Vehicle Repair & Maintenance 34,686 35,480 37,114 38,413 39,757 41,149 42,589
Gasoline 20,674 22,879 22,121 22,895 23,696 24,526 25,384
Rentals - 500 500 500 500 500 500
Telecommunications 1,914 1,200 1,200 1,200 1,200 1,200 1,200
Postage 154 500 500 500 500 500 500
Printing & Binding 657 1,000 1,000 1,000 1,000 1,000 1,000
Travel & Training 2,335 5,000 5,000 5,000 5,000 5,000 5,000
Membership 6,000 6,500 6,500 6,500 6,500 6,500 6,500
Office Supplies 1,557 1,000 1,000 1,000 1,000 1,000 1,000
Non-Capitalized Equipment - 500 500 500 500 500 500
Uniforms 461 750 750 750 750 750 750
Bad Debt Expense 868 750 750 750 750 750 750
Miscellaneous Other Operating 102 - - - - - -
Safety 500 500 500 500 500 500
Software Maintenance & Licensing 1,155 2,000 2,000 2,000 2,000 2,000 2,000
SW Maintenance 36,257 77,500 77,500 77,500 77,500 55,000 55,000
Field Supplies 851 9,000 9,000 9,000 9,000 9,000 9,000
Depreciation 65,000 125,000 125,000 125,000 125,000 125,000 125,000
Total Contracts/Services:392,447$ 530,127$ 536,255$ 543,765$ 555,537$ 541,081$ 549,407$
Capital Outlay/Projects
Vehicles Reserves - ENT 26,556 26,250 52,500 52,500 52,500 52,500 52,500
Capital Interest 3,798 1,919 - - - - -
Equipment 103,593 218,594 45,000 45,000 45,000 - -
Total Capital Outlay 133,947$ 246,763$ 97,500$ 97,500$ 97,500$ 52,500$ 52,500$
Total Expenses:835,864$ 1,112,210$ 983,888$ 1,005,729$ 1,032,215$ 987,871$ 1,011,718$
Ending Balance/Contingency Reserve 503,474$ 281,923$ 208,034$ 125,868$ 28,760$ (16,112)$ (84,803)$
36.9%26.5%15.8%3.6%-2.0%-10.4%
Vehicle Reserve 26,556$ 52,806$ 105,306$ 157,806$ 210,306$ 262,806$ 315,306$
40.0%35.6%29.5%30.2%28.2%
Assumptions:
Assumes Growth in Benefits & Wages Reprojected based on new methodology
Drainage projects 100% funded through outside sources
Assumes $2.90 fee/ERU
Projected
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