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Home My WebLink AboutPackets - Stormwater Utillity Commission (82)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION WORK STUDY SESSION OCTOBER 22, 2014 KACHINA CONFERENCE ROOM 11000 N LA CANADA DRIVE WORK STUDY SESSION AT OR AFTER 4:00 P.M. CALL TO ORDER ROLL CALL 1. REVIEW OF THE PAST AND CURRENT FEE STRUCTURE ADJOURNMENT POSTED: 10/15/14 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Conceptual Design Review Board, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Town of Oro Valley Oro Valley Stormwater Utility Commission October 22, 2014 Stormwater History - Finances History Deliverable Nov 2007 –Mayor and Council Approval of Stormwater Utility Fee –Projected Revenues @ $2.90/ERU Monthly $735,000 •ADEQ Compliance •Inspection of detention and flow controlling structures •Inspection and cleanup of storm runoff into town washes •Interaction to ensure PCRFCD and FEMA funds , when applicable, to Town •FEMA Floodplain compliance •Up-to-date Engineering guidelines –Higher level of Professional services •Funds for a preliminary design •Storm road maintenance and minor damage repairs –Funds for 1 FTE during monsoon season •Some minor CIP support •Funds for one project •Funds for one full design •Significant road maintenance and damage repairs following storms –Funds for 2 additional FTEs during monsoon season •Vegetation management and erosion control in Town washes –Funds for 1 FTE for half the year •Additional minor CIP repairs History -Revenues Sep 2007: Purchase Upgrade to Water Billing Software Sep 2007: Begin ERU calculations Nov 2007: Begin inputting Customer Accounts Dec 2007: Begin Hiring Process for SW Manager Feb 2008: First Bills Are Sent out to collect for January Apr 2008: First Quarterly Bills sent out to collect for Jan-Mar FY 2008/2009 First full year of revenue Revenue History FY 08/09 $734,599 NA FY 09/10 $744,944 1.4% FY 10/11 $751,341 0.9% FY 11/12 $752,212 0.1% FY 12/13 $750,460*-0.2% FY 13/14 $759,404 1.2% FY 14/15 $764,659**0.7% * = New billing system ** = projected Town of Oro Valley Expenditure History less Pima County FY 08/09 $659,511 FY 09/10 $795,415 FY 10/11 $586,952 FY 11/12 $510,909 FY 12/13 $771,390 FY 13/14 $770,830 FY 14/15 $987,210* * = new loader and increase in small local projects Town of Oro Valley Budget History Town of Oro Valley *Total excludes depreciation. Expenditure Area FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 Stormwater Management $ 159,982 $ 185,842 $ 275,264 $ 271,933 $ 288,429 $ 309,470 $ 335,320 Vehicle Repair & Maintenance $ 16,000 $ -$ -$ 44,000 $ 83,238 $ 55,360 $ 58,359 Stormwater Maintenance $ 102,000 $ 92,000 $ 65,829 $ 53,829 $ 172,975 $ 129,775 $ 129,493 Administrative Services $ 90,000 $ 91,500 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 110,575 General Office $ 41,950 $ 33,600 $ 23,492 $ 8,286 $ 118,534 $ 16,021 $ 29,200 Minor CIP Drainage Projects $ 55,000 $ 209,500 $ 20,676 $ 30,713 $ 14,667 $ 36,257 $ 77,500 Depreciation*$ -$ -$ 60,351 $ 96,890 $ 122,583 $ 65,000 $ 125,000 Equipment $ 194,579 $ 182,973 $ 111,691 $ 2,148 $ 3,547 $ 133,947 $ 246,763 Total $ 659,511 $ 795,415 $ 586,952 $ 510,909 $ 771,390 $ 770,830 $ 987,210 Budget History -2 Town of Oro Valley Assumptions Growth –Residential consistent with permitting forecast –Commercial based on known values Inflation –Average of 1.7% annually –Provided by Arizona Dept. of Revenue Personnel –No additional employees –Annual merit increases of 3.5% –Annual increases in ASRS contributions of 0.5% Assumptions Operations & Maintenance –Inflationary increases Capital Projects –Limited small local project continued No change in rate design Schedule –Development of a Timeline 10-22-14 SWUC Meeting –1st discussion rate history TBA Finance Subcommittee meeting TBA SWUC Meeting –discuss rates analysis One week prior Publish public hearing date on Town website One month prior SUC Meeting –rate recommendation One week prior Town Council –present rates, Notice of Intent One month prior Publish NOI in Daily Territorial One month prior Town Council –Public Hearing on proposed rates One month prior If adopted, new rates become effective New Rate New rates are billed Thank you