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Home My WebLink AboutPackets - Stormwater Utillity Commission (93)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION APRIL 16, 2015 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4:00 P.M. CALL TO ORDER ROLL CALL CALL TO THE AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. 1. Approval of the March 19, 2015 regular session minutes & Approval of the March 26, 2015 work study session minutes 2. Update on meetings and events 3. Discuss and approve Stormwater credit applications 4. Schedule and report on work study sessions 5. Discuss the Your Voice, Our Future Committee 6. Discuss Stormwater Financials 7. Discuss on-going Stormwater projects 8. Set May meeting date and time 9. Set May proposed agenda items ADJOURNMENT POSTED: 4/9/15 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Conceptual Design Review Board, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” MARCH YTD Financial Status FY 2014/2015 Stormwater Utility Fund % Budget Completion through March-- 75.0% Actuals thru 3/2015 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: CHARGES FOR SERVICES 576,905 789,300 73.1%789,300 0.0% INTEREST INCOME 180 1,000 18.0%250 -75.0% MISCELLANEOUS 16 - 0.0%16 0.0% TOTAL REVENUES 577,101 790,300 73.0%789,566 -0.1% Actuals thru 3/2015 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: PERSONNEL 235,325 335,320 70.2%335,320 0.0% OPERATIONS & MAINTENANCE (A)331,085 525,281 63.0%525,281 0.0% CAPITAL 149,532 151,250 98.9%151,250 0.0% TOTAL EXPENDITURES 715,941 1,011,851 70.8%1,011,851 0.0% Does not include non-cash outlays for depreciation SURPLUS / (DEFICIT)(138,840) (221,551) (222,285) BEGINNING RESERVE BALANCE 503,474 Plus: Surplus / (Deficit)(222,285) ENDING RESERVE BALANCE **281,189 * Year-end estimates are subject to further revision ** Ending cash reserve amounts are estimates and are subject to further revision (A) Includes chargeout from Highway Fund for storm cleanup of streets: FY 14/15 Budget =$129,493 YTD Actuals =$97,120 Suggested POLICY 5.4.6 Provide for safety, efﬁciency and environmentally sensitive design in storm water systems. (GP11) SWUC Discussion: OK. Recommendation: No change ACTION ideas 5.4.6.1 Evaluate all public and private development projects during the review process to determine the effects of the projects on on‐site and downstream drainage patterns and associated ecological systems.* (ENV) (GP11) SWUC Discussion: We believe this is current practice. OK with deletion of “patterns.” Recommendation: Delete “patterns.” 5.4.6.2 Design wash crossings to pass the design ﬂow and to be hydraulically efﬁcient, safe and with minimal physical, trafﬁc or visual environmental impacts.* (ENV) (GP11) SWUC Discussion: Visual impacts are normally considered to within environmental impacts, so we do not see purpose to call out “visualʼ separately unless there is a compelling reason behind it. Extended discussion about the deﬁnition of “wash” and about whether this statement in the General Plan would force changes in design standards and supersede application of engineering judgement. If this statement in the General Plan is understood to set conceptual direction to be achieved through application of standard practices and judgement, then the text recommended below is likely good. But if this statement in the General Plan would be understood to establish hard requirements for Town forces and priorities for Town funds, then some qualifying language would be needed. Recommendation: With caveat discussed above, replace with “Design wash crossings to pass the design ﬂow safely and with minimal physical, trafﬁc, visual or environmental impacts.” 5.4.6.3 Require water detention facilities and/or velocity reduction when necessary to manage storm water in natural drainage systems.* (GP11) SWUC Discussion: We believe this is current practice. OK with deletion of “natural.” Recommendation: Delete “natural.” Comments after Stormwater Utility Commission meeting of 3/26/2015 Based on DRAFT 0.5 of Development Committee Workbook p. 1 of 4 5.4.6.4 Rehabilitate and enhance drainage systems, water detention and retention basins, and other inﬁltration areas as part of capital improvements and, when appropriate, through public‐private partnerships. (ENV) (GP11) SWUC Discussion: Extended discussion about what this means and what we think it should say. Two distinct concepts emerged. Recommendation: Replace with two action ideas. - For any capital improvement project in the Town, evaluate, and rehabilitate or enhance as appropriate, any drainage systems, water detention and retention facilities and other inﬁltration areas existing within the project area. - Include public stormwater structures and facilities in the Townʼs Capital Replacement Plan. (Need correct term from Aimee R. and Mike T. here.) (We think this second concept is current practice.) 5.4.6.5 Reexamine current land use designations for areas susceptible to ﬂood damage and rezone as appropriate in order to avoid the inappropriate development or redevelopment of lands and provide for adequate drainage and reduction of ﬂood damage.* (ENV) (GP01) SWUC Discussion: Concern that “reexamine land use designations,” unqualiﬁed, would create a labor-intensive project. More fundamentally, strong skepticism that rezoning would be a prudent or viable alternative. Concerns about provoking takings claims, questions about what zoning category would be correct, belief that existing Federal, State and local restrictions can be effective in areas identiﬁed as ﬂood-prone. We strongly support the idea of preventing inappropriate development or redevelopment which would increase risk of ﬂood damage, but found no consensus to support this concept as we understood it. Recommendation: Delete this action item, unless there is clear and compelling support within the Committee. 5.4.6.6 Evaluate storm water management practices and work programs and if possible align with water conservation strategies where appropriate. (GP11) SWUC Discussion: OK with minor edit as shown. Recommendation: Delete “if possible,” and add “where appropriate.” 5.4.6.7 Continue Develop a maintenance system for publicly-owned retention basins and stormwater facilities. SWUC Discussion: We believe this is current practice. OK with edit as shown. Recommendation: Insert “Continue” in place of “Develop a” and delete “system.” Comments after Stormwater Utility Commission meeting of 3/26/2015 Based on DRAFT 0.5 of Development Committee Workbook p. 2 of 4 Suggested POLICY 5.4.7 Integrate innovative storm water management techniques and education in public and private development or redevelopment projects and in infrastructure projects. (V01) SWUC Discussion: Some consideration of changing from “Integrate” to “Incentivize.” Also discussion of request in Development Committee meeting to consolidate 5.4.6 and 5.4.7 into one “stormwater” policy. These two policies (5.4.6 and 5.4.7) are distinct concepts which would lose meaning if consolidated. However, this policy and its action items could be ﬁt into other development policy areas as suggested below. Recommendation: Combine this policy statement into 5.3.3, e.g., “Promote and encourage water conservation and retroﬁtting programs, and innovative stormwater management techniques in development or redevelopment projects, infrastructure projects and in landscaped areas.” ACTION ideas 5.4.7.1 Integrate green infrastructure and low impact development techniques into development regulations where appropriate. (GP11) SWUC Discussion: OK with addition of qualiﬁer “where appropriate” as shown. This action can be added to policy 5.3.1 and looks like much the same concept expressed in action 5.3.1.5. Recommendation: Add “where appropriate” as shown. Move to policy 5.3.1 as stand-alone action or combine with action 5.3.1.5. 5.4.7.2 Develop a public education program for residents regarding storm water. (V07) SWUC discussion: We believe this is current practice. Edit to reﬂect current practice, as shown. Recommendation: Replace with “Provide public education about stormwater.” This action can be added to policy 5.3.3 as a stand-alone action or combined into 5.3.3.1. 5.4.7.3 Study and explore opportunities for the creation of stormwater recharge facilities to assist in replenishing groundwater. SWUC discussion: OK with language changed as shown below. This action is similar to, and might be considered included in, action 5.4.7.4 (following). These two actions (5.4.7.3 and 5.4.7.4) are maintained separate because of distinct interest expressed in the Development Committee to emphasize groundwater recharge and also to emphasize multi-beneﬁt projects. This distinction was not considered signiﬁcant in our discussion. Recommendation: Replace with “Identify and investigate opportunities for creation of facilities which use stormwater to recharge groundwater. This action can be added to policy 5.3.1 and could logically be combined into action 5.3.1.6. Comments after Stormwater Utility Commission meeting of 3/26/2015 Based on DRAFT 0.5 of Development Committee Workbook p. 3 of 4 5.4.7.4 Study options for multi-beneﬁt stormwater facilities which may manage water, provide habitat and recharge groundwater. SWUC discussion: OK with language changed as shown below, with ʻrecreation” added to list of examples. Similarity with action 5.4.7.3 is discussed above. Recommendation: Replace with: “Study options for facilities having multiple beneﬁts which may include, e.g., stormwater management, recreation, wildlife habitat and groundwater recharge.” This action can be added to policy 5.3.1 and could logically be combined into (or replace) action 5.3.1.6. Comments after Stormwater Utility Commission meeting of 3/26/2015 Based on DRAFT 0.5 of Development Committee Workbook p. 4 of 4