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HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (94)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION WORK STUDY MAY 14, 2015 KACHINA CONFERENCE ROOM 11000 N. LA CANADA DRIVE WORK STUDY SESSION AT OR AFTER 4 P.M. CALL TO ORDER ROLL CALL 1. Review and discuss the Your Voice, Our Future Committees 2. Review of the current and proposed fee structure ADJOURNMENT POSTED: 5/7/15 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Conceptual Design Review Board, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Western Kentucky University What other are doing. Stormwater Utility Survey 2014 Average Lowest Highest Cities, Towns, Counties Fee Fee Fee Total US Stormwater Utilities 1511 4.01$        ‐$          35.00$            Fee Range No. No Fee 264 17.5% .01 to 1.49 96 6.4% 1.50 to 2.49 137 9.1% 2.50 to 2.99 160 10.6% 43.5% 3.00 to 3.49 81 5.4% 3.50 to 3.99 99 6.6%Possible Rates ‐ Residetial 4.00 to 4.99 206 13.6% Rates FY 15/16 Increase Funds 5.00 to 5.99 136 9.0% 34.5% 2.90$           783,974$           6.00 to 6.99 97 6.4% 3.63$           981,320$          25.0% 7.00 to 7.99 79 5.2% 4.35$           1,175,962$      50.0% 391,988$           8.00 to 8.99 46 3.0% 5.80$           1,567,949$      100.0% 783,975$           9.00 to 9.99 29 1.9% 16.6% 7.25$           1,959,936$      150.0% 1,175,962$        10.00 to 14.99 61 4.0% 15.00 to 35.00 20 1.3% 5.4% 1511 100.0% 100.0% Population Average High ≤ 10,000 477 31.6% 3.71$             19.43$          ≤ 25,000 388 25.7% 4.15$             14.00$          ≤ 50,000 256 16.9% 4.26$             14.46$          ≤ 75,000 105 6.9% 81.1% 3.93$             11.99$          ≤ 100,000 67 4.4% 3.71$             13.05$          ≤ 150,000 58 3.8% 3.94$             14.26$          ≤ 250,000 59 3.9% 4.31$             14.00$          ≤ 500,000 52 3.4% 15.6% 4.01$             13.78$          ≤ 1,000,000 34 2.3% 4.34$             16.75$          > 1,000,000 15 1.0% 3.2% 2.72$             13.48$          1511 100.0% 100.0% ERU Classifications Tiered Options < 1000 18 1.2% < 1250 26 1.7% 2.90$            < 2000 64 4.2% < 2500 112 7.4% 14.6% 4.35$            < 2600 69 4.6% < 2750 68 4.5% < 3000 82 5.4% < 3250 125 8.3% 22.8% 5.80$            < 4000 122 8.1% < 5000 52 3.4% 11.5% 5000 ≥ 9000 26 1.7% 7.25$            9001 ≥ 25000 10 0.7% > 43500 35 2.3% Unspecified 702 46.5% 51.2% 1511 100.0% 100.0% Commercial 1 ERU = Base Rate: Revenue Increase Variation Possibilities 5000 2.90$        176,366$        ‐$              3250 2.90$        271,333$       94,967$        5000 5.80$        352,733$       176,366$     3250 4.35$        406,999$       230,633$     US_Stormwater_Utilities Comparison 5/8/2015  8:11 AM Stormwater Fund 5 Year Forecast Status Quo Revised: 5/8/2015 FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 19/2020 Actual Budget Projected # of Units: Residential 15,624 15,624 15,764 16,107 16,496 16,827 17,053 NEW:projected Residential 140 343 389 331 226 150 Commercial 3,852 3,852 3,852 4,063 4,063 4,063 4,063 NEW:projected Commercial - - 211 - - - - Metro Water - Residential 1,353 1,353 1,353 1,353 1,353 1,353 1,353 Metro Water - Commercial 1,005 1,005 1,005 1,005 1,005 1,005 1,005 Total Units:21,834 21,974 22,528 22,917 23,248 23,474 23,624 Carry forward Fund Balance 513,676$ 503,474$ 281,923$ 187,796$ 92,507$ 39,250$ (29,692)$ Revenue: Monthly Stormwater Utility Fee/Unit 2.90$ 2.90$ 2.90$ 2.90$ 2.90$ 2.90$ 2.90$ Gross Revenues 759,404$ 764,659$ 784,000$ 797,512$ 809,030$ 816,895$ 822,115$ Funding from Outside Sources 1,225 1,000 3,250 3,331 3,415 3,500 3,587 Grant Funds 35,000 760,629$ 765,659$ 822,250$ 800,843$ 812,445$ 820,395$ 825,703$ Expenses: Personnel 0.25 Operations Division Manager 24,219 26,242 27,774 28,864 29,985 31,139 32,327 1.00 Stormwater Sr. Civil Engineer 99,428 107,734 113,778 118,349 123,046 127,874 132,838 1.00 Stormwater Civil Engineer 90,448 98,003 103,752 107,812 111,989 116,289 120,714 1.00 Stormwater Technician II 63,906 69,244 69,210 72,220 75,303 78,460 81,694 0.60 Senior Office Specialist 31,469 34,098 35,619 37,219 38,854 40,527 42,238 114 0.50 Stormwater Plan Examiner II - - - - - 114 0.63 GIS Analyst (25hr)*- - - - - 0.50 Stormwater Intern (purposed)- - - - - - - Total Personnel: 309,470$ 335,320$ 333,882$ 364,464$ 379,178$ 394,289$ 409,811$ Contracts/Services Outside Professional Services* 90,000 110,575 116,795 116,795 116,795 116,795 116,795 Low Impact Development - 35,000 Rate Increase Study - 50,000 Stormwater Maintenance 129,775 129,493 134,000 138,716 143,571 148,596 153,797 Vehilce Repair & Maintenance 34,686 19,800 19,800 19,800 19,800 19,800 19,800 Equipment Repair & Maintenance 15,680 32,000 32,000 32,000 32,000 32,000 Gasoline 20,674 22,879 24,500 24,500 24,500 24,500 24,500 Rentals 102 500 250 250 250 250 250 Telecommunications 1,914 1,200 1,400 1,400 1,400 1,400 1,400 Postage 154 500 250 250 250 250 250 Printing & Binding 657 1,000 1,000 1,000 1,000 1,000 1,000 Travel & Training 2,335 5,000 5,000 5,000 5,000 5,000 5,000 Membership 6,000 6,500 7,500 7,500 7,500 7,500 7,500 Office Supplies 1,557 1,000 2,000 2,000 2,000 2,000 2,000 Uniforms 461 750 750 750 750 750 750 Bad Debt Expense 868 750 750 750 750 750 750 Safety 500 500 500 500 500 500 Software Maintenance & Licensing 1,155 2,000 1,500 1,500 1,500 1,500 1,500 SW Projects 36,257 77,500 50,000 77,500 77,500 77,500 77,500 Field Supplies 851 9,000 9,000 9,000 9,000 9,000 9,000 Misc - Mos. Trapping 3,407 3,407 3,407 3,407 3,407 Depreciation 65,000 125,000 135,000 135,000 135,000 135,000 135,000 Total Contracts/Services: 392,447$ 529,627$ 630,402$ 577,618$ 582,473$ 587,498$ 592,699$ Capital Outlay/Projects Minor Assets 500 2,500 Vehicle Reserves 26,556 26,250 38,000 39,050 39,050 42,550 42,550 Vehicles - - - - 35,000 - - Capital Interest 3,798 1,919 305 - - - - Equipment 103,593 218,594 46,288 50,000 - 290,000 - Total Capital Outlay 133,947$ 247,263$ 87,093$ 89,050$ 74,050$ 332,550$ 42,550$ Total Expenses: 835,864$ 1,112,210$ 1,051,377$ 1,031,132$ 1,035,701$ 1,314,338$ 1,045,060$ Ending Balance/Contingency Reserve 503,474$ 281,923$ 187,796$ 92,507$ 39,250$ (29,692)$ (114,050)$ 36.9% 24.0% 11.6% 4.9% -3.6% -13.9% Vehicle Reserve - Replacement 26,556$ 52,806$ 90,806$ 129,856$ 133,906$ 176,456$ 219,006$ Assumes Growth in Benefits & Wages Drainage projects 100% funded through outside sources Projected based on new methodology Assumes $2.90 fee/ERU F:\2 DIV OPERATIONS\STORMWATER\COMMISION RATE 2014_2015 REVEIW\5 Yr Analysis for STORMWATER_03312015 4:32 PM Town of Oro ValleyStormwater Utility Fee Increase Options Option A Option B Option C Option D Option EResidentialFY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16Current Projected Projected Projected Projected Projected Projected Projected Projected Projected15,764 15,764 15,764 15,764 15,764 15,764 15,764 15,764 15,764 15,764 343 343 343 343 343 343 343 343 343 343 1,353 1,353 1,353 1,353 1,353 1,353 1,353 1,353 1,353 1,353 17,460 17,460 17,460 17,460 17,460 17,460 17,460 17,460 17,460 17,460 2.90$ 2.90$ 3.63$ 3.63$ 4.35$ 4.35$ 5.80$ 5.80$ 7.25$ 7.25$ 607,608$ 607,608$ 760,558$ 760,558$ 911,412$ 911,412$ 1,215,216$ 1,215,216$ 1,519,020$ 1,519,020$ CommercialFY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16Current ERU = 3250 Projected ERU = 3250 Projected ERU = 3250 Projected ERU = 3250 Projected ERU = 3250 3,852 3,852 3,852 3,852 3,852 3,852 3,852 3,852 3,852 3,852 211 211 211 211 211 211 211 211 211 211 1,005 1,005 1,005 1,005 1,005 1,005 1,005 1,005 1,005 1,005 5,068 5,068 5,068 5,068 5,068 5,068 5,068 5,068 5,068 5,068 7,797 7,797 7,797 7,797 7,797 2.90$ 2.90$ 3.63$ 3.63$ 4.35$ 4.35$ 5.80$ 5.80$ 7.25$ 7.25$ 176,366$ 271,333$ 220,762 339,634$ 264,550$ 406,999$ 352,733 542,666$ 440,916 678,332$ 783,974$ 878,941$ 981,320$ 1,100,192$ 1,175,962$ 1,318,411$ 1,567,949$ 1,757,882$ 1,959,936$ 2,197,352$ Revenue Increase 94,967$ 197,345$ 316,217$ 391,987$ 439,470$ 783,974$ 973,907$ 1,175,962$ 1,413,378$ Residetial 0% 25% 25% 50% 50% 100% 100% 150% 150%Commercial 54% 25% 93% 50% 131% 100% 208% 150% 285%Asset Manager/Engineer- wash evaluation- wash design- asset inventory and annual scheduleLead Crew Leader- wash annual inspection and work order creation- physical oversee each mitigation recommendation5/12/2015 10:37 AM5 Yr Analysis for STORMWATER_03312015 Stormwater Fund Options Revised: 5/12/2015 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 FY 2015/16 Current Option A Option B Option C Option D Option E Residential Rate $2.90 $3.63 $4.35 $4.35 $5.80 $5.80 Commercial Rate $2.90 $3.63 $4.35 $4.35 $5.80 $5.80 ERU = Square Feet 5,000 5,000 5,000 3,250 5,000 3,250 # of Units: Residential 15,764 15,764 15,764 15,764 15,764 15,764 NEW:projected Residential 343 343 343 343 343 343 Commercial 3,852 3,852 3,852 3,852 3,852 3,852 NEW:projected Commercial 211 211 211 211 211 211 Metro Water - Residential 1,353 1,353 1,353 1,353 1,353 1,353 Metro Water - Commercial 1,005 1,005 1,005 1,005 1,005 1,005 Total Units:22,528 22,528 22,528 22,528 22,528 22,528 Carryforward Fund Balance 281,923$ 281,923$ 281,923$ 281,923$ 281,923$ 281,923$ Revenue: Gross Revenues 784,000$ 981,320$ 1,175,962$ 1,318,411$ 1,567,949$ 1,757,882$ Funding from Outside Sources 3,250$ 3,250$ 3,250$ 3,250$ 3,250$ 3,250$ Grant Funds 787,250$ 984,570$ 1,179,212$ 1,321,661$ 1,571,199$ 1,761,132$ Additional Revenue 197,320$ 391,962$ 534,411$ 783,949$ 973,882$ Expenses: Personnel 0.2 Operations Division Manager 27,774 28,864 29,985 31,139 32,327 1.0 Stormwater Sr. Civil Engineer 113,778 118,349 123,046 127,874 132,838 1.0 Stormwater Civil Engineer 103,752 107,812 111,989 116,289 120,714 1.0 Stormwater Technician II 69,210 72,220 75,303 78,460 81,694 0.6 Senior Office Specialist 35,619 37,219 38,854 40,527 42,238 Current 333,882$ 333,882$ 333,882$ 333,882$ 333,882$ 333,882$ Proposed 0.5 Office Specialist 18,096 18,096 18,096 18,096 18,096 1.0 Stormwater Plan Examiner II - - - - - 56,000 1.0 Asset Mgr/Eng - 72,665 72,665 72,665 72,665 72,665 1.0 Stormwater Crew Leader - - 63,500 63,500 63,500 63,500 2.0 Stormwater Crew HEO II - - 57,000 57,000 114,000 New - 90,761 154,261 211,261 211,261 324,261 Total Personnel: 333,882$ 424,643$ 488,143$ 545,143$ 545,143$ 658,143$ Contracts/Services Outside Professional Services* 116,795 116,795 116,795 116,795 116,795 116,795 Low Impact Development Rate Increase Study Stormwater Maintenance 134,000 134,000 134,000 134,000 134,000 134,000 Vehicle Repair & Maintenance 19,800 19,800 19,800 19,800 19,800 19,800 Equipment Repair & Maintenance 32,000 32,000 32,000 32,000 32,000 32,000 Gasoline 24,500 24,500 24,500 27,500 27,500 55,000 Rentals 250 250 250 375 375 563 Telecommunications 1,400 2,180 2,960 3,428 3,428 4,676 Postage 250 250 250 250 250 250 Printing & Binding 1,000 1,000 1,000 5,000 5,000 5,000 Travel & Training 5,000 5,000 7,000 14,000 14,000 14,000 Membership 7,500 7,500 7,500 7,500 7,500 7,500 Office Supplies 2,000 3,500 3,500 4,375 5,469 6,836 Uniforms 750 800 850 850 850 850 Bad Debt Expense 750 750 750 750 750 750 Safety 500 500 500 500 500 500 Software Maintenance & Licensing 1,500 1,500 1,500 1,500 1,500 1,500 Culvert Cleaning 50,000 77,500 77,500 77,500 77,500 77,500 Small Projects - - 75,000 75,000 75,000 100,000 Field Supplies 9,000 9,000 9,000 9,000 9,000 9,000 Misc. - Items (Mos. Trapping, etc.) 3,407 3,407 3,407 3,407 3,407 3,407 Depreciation 135,000 135,000 135,000 135,000 135,000 135,000 Total Contracts/Services: 545,402$ 575,232$ 653,062$ 668,530$ 669,624$ 724,926$ Capital Outlay/Projects Minor Assets 2,500 2,500 2,500 2,500 2,500 2,500 Vehicle Reserves 38,000 41,000 47,000 47,000 47,000 54,500 Vehicles - 30,000 60,000 60,000 60,000 75,000 Capital Interest 305 305 305 305 305 305 Lg Projects 125,000 250,000 Equipment 46,288 50,000 50,000 50,000 50,000 75,000 Total Capital Outlay 87,093$ 123,805$ 159,805$ 159,805$ 284,805$ 457,305$ Total Expenses: 966,377$ 1,123,680$ 1,301,010$ 1,373,478$ 1,499,572$ 1,840,375$ Monthly Stormwater Utility Fee/Unit F:\2 DIV OPERATIONS\STORMWATER\COMMISION RATE 2014_2015 REVEIW\5 Yr Analysis for STORMWATER_03312015 Stormwater Fund Options Option A - Minimum FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Project Identification - costing Balance 281,923$ 277,813$ 260,684$ 229,852$ 184,609$ Program Sustainability - 2 years Revenue 984,570$ 991,104$ 997,638$ 1,004,172$ 1,010,706$ Personnel 424,643$ 439,506$ 454,889$ 470,810$ 487,288$ O&M 441,232$ 441,232$ 441,232$ 441,232$ 441,232$ Ops Main 134,000$ 138,690$ 143,544$ 148,568$ 153,768$ Capital 123,805$ 123,805$ 123,805$ 123,805$ 123,805$ Expenditure 1,123,680$ 1,143,233$ 1,163,470$ 1,184,415$ 1,206,093$ YE Balance 277,813$ 260,684$ 229,852$ 184,609$ 124,222$ Percent 28.2% 26.3% 23.0% 18.4% 12.3% Option B - Increase maintenance - min.FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Project Identification - costing Balance 281,923$ 295,125$ 294,381$ 278,931$ 247,984$ - design - build under 75K Revenue 1,179,212$ 1,187,042$ 1,194,872$ 1,202,702$ 1,210,532$ Work order development - prioritization / Personnel 488,143$ 505,228$ 522,911$ 541,213$ 560,156$ maintenance scheduling O&M 519,062$ 519,062$ 519,062$ 519,062$ 519,062$ Program Sustainability Ops Main 134,000$ 138,690$ 143,544$ 148,568$ 153,768$ - 2 years Capital 159,805$ 159,805$ 159,805$ 159,805$ 159,805$ Expenditure 1,301,010$ 1,322,785$ 1,345,322$ 1,368,648$ 1,392,791$ YE Balance 295,125$ 294,381$ 278,931$ 247,984$ 200,726$ Percent 25.0% 24.8% 23.3% 20.6% 16.6% Option C - Project Driven FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Project Identification - costing Balance 281,923$ 365,106$ 432,348$ 482,819$ 515,657$ - design - build under 75K Revenue 1,321,661$ 1,329,491$ 1,337,321$ 1,345,151$ 1,352,981$ Work order development - prioritization / Personnel 545,143$ 564,223$ 583,971$ 604,410$ 625,565$ maintenance scheduling O&M 534,530$ 534,530$ 534,530$ 534,530$ 534,530$ - increased inspections Ops Main 134,000$ 138,690$ 143,544$ 148,568$ 153,768$ - increased Public Education Capital 159,805$ 159,805$ 159,805$ 159,805$ 159,805$ Program Sustainability Expenditure 1,373,478$ 1,397,248$ 1,421,850$ 1,447,313$ 1,473,668$ - 5 years YE Balance 365,106$ 432,348$ 482,819$ 515,657$ 529,970$ Percent 27.6% 32.5% 36.1% 38.3% 39.2% Option D - Project Driven / Plus FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Project Identification - costing Balance 281,923$ 488,550$ 681,847$ 860,982$ 890,094$ - design - build under 75K Revenue 1,571,199$ 1,581,639$ 1,592,079$ 1,602,519$ 1,612,959$ Work order development - prioritization / Personnel 545,143$ 564,223$ 583,971$ 604,410$ 625,565$ maintenance scheduling O&M 535,624$ 535,624$ 535,624$ 535,624$ 535,624$ - increased inspections Ops Main 134,000$ 138,690$ 143,544$ 148,568$ 153,768$ - increased public education Capital 284,805$ 284,805$ 284,805$ 284,805$ 284,805$ Larger Contracted Projects Expenditure 1,499,572$ 1,523,342$ 1,547,944$ 1,573,407$ 1,599,761$ - Begin low water X's $125K Program Sustainability YE Balance 488,550$ 681,847$ 860,982$ 890,094$ 903,291$ - 5 years Percent 31.1% 43.1% 54.1% 55.5% 56.0% Option E - Large Project Focus FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Project Identification - costing Balance 281,923$ 337,680$ 376,152$ 396,369$ 397,326$ - design - build under 75K Revenue 1,761,132$ 1,771,572$ 1,782,012$ 1,792,452$ 1,802,892$ Work order development - prioritization / Personnel 658,143$ 681,178$ 705,020$ 729,695$ 755,235$ maintenance scheduling O&M 590,926$ 590,926$ 590,926$ 590,926$ 590,926$ - increased inspections Ops Main 134,000$ 138,690$ 143,544$ 148,568$ 153,768$ - increased public education Capital 457,305$ 457,305$ 457,305$ 457,305$ 457,305$ Larger Contracted Projects Expenditure 1,840,375$ 1,868,100$ 1,896,795$ 1,926,495$ 1,957,234$ - Begin low water X's $150K - Additional Projects $300K YE Balance 337,680$ 376,152$ 396,369$ 397,326$ 377,984$ Increase reviews Percent 19.2% 21.2% 22.2% 22.2% 21.0% Program Sustainability - 5 years F:\2 DIV OPERATIONS\STORMWATER\COMMISION RATE 2014_2015 REVEIW\5 Yr Analysis for STORMWATER_03312015 1 Stormwater Utility Commission May 14, 2015 Stormwater Mission To  provide safe and efficient  management of the Stormwater Utility,  to promote and protect life and safety,  water quality, and the Town’s  working  and natural environments before,  during, and after the occurrence of  storm events in accordance with all  Town  codes, standards and policies. 2 Stormwater Infrastructure 18 miles of FEMA designated floodplains/levees, 4.5 miles of underground storm pipe, 5 miles of public drainage easements, 460 street catch basins/inlets, 180 culverts, 77 detention basins, 53 first flush devices, and 191 outfalls, and 215 lineal miles of mapped washes (and growing). Responsibilities Inspection and preventative maintenance; Facility repair and replacement; Recordkeeping; Emergency response; Determination of responsibilities; and Suitably trained and sufficiently available staff. 3 Program must address Detention structures; Drainage ways (washes, and ditches); Storm sewers and culverts; Inlets and catch basins; Outlet structures; And Streets (sweeping). Stormwater Program Elements The 6 Minimum Control Measures required by  National Pollutant Discharge Elimination System (NPDES)  1. Public Education and Outreach 2. Public Involvement and Participation 3. Illicit Discharge Detection and Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff Management 6. Municipal Pollution Prevention/Good Housekeeping And 2 Other “required” elements: 7. Maintenance 8. Program Evaluation  and Reporting 4 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors Size of community –Target Audience Level of existing watershed awareness Ability to tie into other municipal/3rd  Party education programs Type  of education and outreach media  used (e.g. radio) –2 messages to each  audience/5 years Number of available volunteer  activities/programs  Municipal Education Coordinator on  staff Methods of Measuring Success 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors (cont.) Age and extent of infrastructure Map status –must map entire  drainage system Complaint‐based vs proactive  detection  Staff/contractor/equipment to  detect discharges and identify  sources Actual repairs Response tracking database for  reporting and program evaluation Annual Employee Training 5 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors (cont.) # of active construction sites >1 acre  (or local threshold) Ratio of review/inspection staff to avg # of const. sites Development projects in the pipeline Average # of inspections per site Current compliance record  (contractors pretty good or always in  violation) Municipal vs 3rd party inspection Performance bonds in use Efficiency of enforcement (stop work  on first infraction) 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors (cont.) # of development projects requiring  municipal review/inspection Age and type of existing BMPs Enhanced review for site design and land  use planning for LID Number of review/inspection staff Performance bonds collected Inhouse or 3rd party inspection staff Design guidance, checklists and training BMP database Extent of retrofitting program Code updated to allow/foster green  infrastructure 6 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors # of municipal facilities requiring  pollution prevention plans Development of pollution  prevention plans and spill  response strategies Maintenance Garages Other Town  Facilities Street sweeping and catch basin  cleanout equipment and labor Employee Education and Training Retrofitting costs Construction Site Inspections 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors (cont.) Level of service and public vs private In‐house or private inspectors Routine vs long‐term inspections Develop maintenance tracking system  (e.g., web or GIS based) Develop maintenance and inspection  checklists Conduct maintenance/repair for  BMPs, outfalls, pipes, culverts and  utilities Dedicated staff Technology requirements 7 1. Public Education and Outreach 2. Public Involvement and  Participation 3. Illicit Discharge Detection and  Elimination 4. Construction Site Runoff Control 5. Post‐Construction Runoff  Management 6. Municipal Pollution Prevention  /Good Housekeeping 7. Maintenance 8. Program Evaluation  and Reporting Program Cost Factors (cont.) Monitoring Develop measurable goals  and Tracking  Indicators Annual reports for  compliance and other  documentation Maintain a tracking system US EPA MS4 Program  Evaluation Guidance manual Goal: Protect and Enhance “Natural” Drainageways to preserve their  functions Proposed Objectives > Asset Management Program Development and Design Enhanced pre‐development hydrology Evaluate flood conveyance & storage Monitor sediment balance Increase investment in infrastructure (capital improvements). Complete system analysis to accurately prioritize infrastructure  needs Consistent with Environmental Regulations Regionally appropriate Tailored to local community concerns and needs Full Time Asset Manager/Engineer 8 Proposed Objectives > Wash  Infrastructure Program objectives are summarized as follows: Annual inventory and work order development Improve preventative maintenance operations to  including ditching, pipe replace, system inventory. Full Time Stormwater Crew Leader Proposed Objectives > Wash  Maintenance 9 Future Program Approaches > 1.5 FTE Option A: Minimum • Additional identification of Stormwater related issues and costing projection • Provides additional 2 years of sustainable funding Fee Change: Residential = $3.63 ERU per month 25% Increase Commercial = $3.63 ERU per Month 25% Increase Revenue Increase: $197,345 FT Asset Manager/Engineer PT Office Assistant Future Program Approaches > 2.5 FTE Option B: Increased maintenance - minimal • Option A + • Program funding • Design solutions for identified projects • 75K additional project expenditure • Work order development • Prioritize / scheduled maintenance • Provides additional 2 years of sustainable funding Fee Change: Residential = $4.35 ERU per month 50% Increase Commercial = $4.35 ERU per Month 50% Increase ER Revenue Increase: $391,987 FT Asset Manager/Engineer PT Office Assistant FT Stormwater Crew Leader 10 Future Program Approaches > 3.5 FTE Option C: Project Driven • Option A + B + • Increased Inspections • Increase Public Education • Provides additional 5 years of sustainable funding Fee Change: Residential = $4.35 ERU per month 50% increase Commercial = $4.35 ERU per Month 131% increase ERU Square Footage = 3,250 Revenue Increase: $439,470 FT Asset Manager/Engineer PT Office Assistant FT Stormwater Crew Leader Heavy Equipment Operator II Future Program Approaches > 3.5 FTE Option D: Project Driven Plus • Option A + B + C + • Larger Projects - $150K annually • Begin address some low water crossings • Provides additional 5 years of sustainable funding Fee Change: Residential = $5.80 ERU per month 100% increase Commercial = $5.80 ERU per Month 100% increase Revenue Increase: $783,974 FT Asset Manager/Engineer PT Office Assistant FT Stormwater Crew Leader Heavy Equipment Operator II 11 Future Program Approaches > 5.5 FTE Option E: Project Driven Plus • Option A + B + C + D • Larger Projects - $300K annually • Example: Carmack Wash • Increased scrutiny of plan development • Provides additional 5 years of sustainable funding Fee Change: Residential = $5.80 ERU per month 100% increase Commercial = $5.80 ERU per Month 208% increase ERU Square Footage = 3,250 Revenue Increase: $973,907 FT Asset Manager/Engineer PT Office Assistant FT Stormwater Crew Leader Heavy Equipment Operator II (2) Plans Examiner –Drainage  Thank you