HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (104)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
WORK STUDY SESSION
OCTOBER 22, 2015
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
WORK STUDY SESSION AT OR AFTER 3:00 P.M.
CALL TO ORDER
ROLL CALL
1. Review and discuss the current and proposed Stormwater Utility fee
ADJOURNMENT
POSTED: 10/16/15 at 5:00 p.m. by ms
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
Stormwater Fund Options Revised: 9/24/2015
FY 2015/16
Current Change ERU No ERU Change Notes
Residential Rate $2.90 $4.50 $4.85
Commercial Rate $2.90 $4.50 $4.85
ERU = Square Feet 5,000 4,000 5,000
# of Units:
Residential 17,460 17,749 17,749
Commercial 5,068 6,335 5,068
Total Units:22,528 24,084 22,817
Carryforward Fund Balance 289,933$ 183,042$ 183,042$ Implement rate change ONLY - $4.85
Revenue: - Corrects structural deficient
Gross Revenues 783,974$ 1,300,536$ 1,327,949$ - Increases maintenance abilities
Funding from Outside Sources 3,250$ 3,250$ 3,250$ Provides staffing to
Grant Funds - Increases reporting / ADEQ BMP's
787,224$ 1,303,786$ 1,331,199$ - Develop a CIP program with projects
Additional Revenue 516,562$ 543,975$ - Manage and Inspect additional assets
Expenses:
Personnel
3.8 Current Staff 346,620$ 358,752$ 358,752$
New - Proposed
101 -0.4 Office Specialist (One FT)20,560 20,560
115 -1.0 Asset Mgr./Engineer - 69,089 69,089
119 -1.0 Stormwater Prj.-Const. Mgr - 83,982 83,982
6.2 Total Stormwater Staff - 173,631 173,631
Total Personnel: 346,620$ 532,382$ 532,382$
Contracts/Services Tasks - Outcomes
Outside Professional Services* 116,795 118,000 118,000 Project Identification
Stormwater Maintenance - OPS 134,000 139,000 139,000 - costing
Design/Consultants 50,000 10,000 10,000 - design
Increase Maintenance (Services)80,000 80,000 - build/maint under 80K
Culvert Cleaning 50,000 50,000 50,000 Work order development
Vehicle Repair & Maintenance 19,800 21,000 21,000 - prioritization / maintenance scheduling
Equipment Repair & Maintenance 32,000 32,000 32,000 - increased inspections
Gasoline 24,500 27,000 27,000 - increased Public Education
Rentals 250 500 500 New Program Compliance
Telecommunications 1,400 2,800 2,800 Personnel/Operations cost
Postage 250 250 250 increase for deliverables
Printing & Binding 1,000 1,000 1,000 Program Sustainability
Travel & Training 5,000 10,000 10,000 - 5 years
Membership 7,500 7,500 7,500
Office Supplies 2,000 6,000 6,000
Uniforms 750 1,500 1,500
Bad Debt Expense 750 750 750
Field Supplies 9,000 18,000 18,000
Safety 500 1,000 1,000
Software Licensing 1,500 1,500 1,500
Misc. - Items (Mos. Trapping, etc.) 3,407 3,500 3,500
Depreciation 135,000 135,000 135,000
Total Contracts/Services: 595,402$ 666,300$ 666,300$
Capital Outlay/Projects
Minor Assets 2,500 3,500 3,500
Vehicle Reserves 38,000 41,500 41,500
Vehicles - 35,000 35,000
Capital Interest 305 1,025 1,025
Lg. Capital Projects
Equipment 46,288 46,288 46,288
Total Capital Outlay 87,093$ 127,313$ 127,313$
Total Expenses: 1,029,115$ 1,325,995$ 1,325,995$
Ending Balance/Contingency Reserve 183,042$ 295,833$ 323,247$
23.3% 22.7% 24.3%
Five Year Projection Year 1 Year 2 Year 3 Year 4 Year 5
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
Balance 183,042$ 183,042$ 233,347$ 318,361$ 403,836$
Revenue 1,327,949$ 1,357,758$ 1,388,164$ 1,419,177$ 1,450,810$
Personnel 532,382$ 551,016$ 570,301$ 590,262$ 610,921$
O&M 527,300$ 532,573$ 537,899$ 543,278$ 548,710$
Ops Main 139,000$ 143,865$ 148,900$ 154,112$ 159,506$
Capital 127,313$ 80,000$ 46,050$ 46,050$ 316,050$
Expenditure 1,325,995$ 1,307,454$ 1,303,150$ 1,333,701$ 1,635,187$
YE Balance 319,997$ 233,347$ 318,361$ 403,836$ 219,460$
Reserve Balance Percent 24.1% 17.2% 22.9% 28.5%15.1%
Vehicles/Equipment Truck Truck Sweeper
Monthly Stormwater Utility Fee/Unit
SAME EXPENSES - Program Development
FY 2016/17
55% / 67% Increase respectively
94% / 67% Increase respectively
*Commercial may apply for credit
Change in ERU requires the Town Code to
be modified
Change in rate is accomplished through a
resolution
Return at a later date > if there is support
for project implementation
F:\2 DIV OPERATIONS\STORMWATER\1 COMMISION RATE 2014_2015 REVEIW\STORMWATER FEE INCREASE October 2015