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HomeMy WebLinkAboutPackets - Planning and Zoning Commission (182)            AGENDA ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION April 6, 2021 ZOOM MEETING To join meeting: https://orovalley.zoom.us/j/98333055217 To join by telephone, dial 1-669-900-6833 and enter meeting/webinar ID: 98333055217   The Town recently updated its Zoom capability to allow for increased public attendance and to better facilitate the Town’s virtual meetings. When you log in to the meeting you will be added as an attendee. You will be able to address the Commission during the “Call to Audience,” public hearing and public comment items on the agenda. If you wish to address the Commission during those parts of the agenda, select “Raise your hand” from the Zoom controls and wait until you are called upon to speak by the Chair. Town staff will then unmute your microphone and camera. For additional information about the Town’s Zoom meetings, visit https://www.orovalleyaz.gov/Government/Departments/Town-Clerk/Zoom-meeting-attendance             Executive Sessions – Upon a vote of the majority of the Planning and Zoning Commission, the Commission may enter into Executive Sessions pursuant to Arizona Revised Statues §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda. REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   COUNCIL LIAISON COMMENTS   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE JANUARY 26, 2021 SPECIAL SESSION MEETING MINUTES, THE FEBRUARY 2, 2021 REGULAR SESSION MEETING MINUTES AND THE MARCH 15, 2021 SPECIAL SESSION MEETING MINUTES   2.DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED 16-UNIT EXPANSION TO THE EXISTING ORO VISTA APARTMENTS LOCATED SOUTHEAST OF THE LA CANADA DRIVE AND LAMBERT LANE INTERSECTION ADJACENT TO NOBLE HOPS (CASE NO. 2002073) ITEM A: PROPOSED CONCEPTUAL SITE PLAN, REVISED MASTER DEVELOPMENT PLAN, AND CONCEPTUAL LANDSCAPE PLAN  ITEM B: PROPOSED CONCEPTUAL ARCHITECTURE   3.DISCUSSION AND POSSIBLE ACTION TO INITIATE A ZONING CODE AMENDMENT TO ADDRESS PLANNING & ZONING COMMISSION REVIEW OF THE STRATEGIC PLAN AND THE PLANNING DIVISION WORK PLAN PROCESS    4.DISCUSSION REGARDING AN UPDATE ON TOWN GROWTH AND THE REMAINING LAND SUPPLY      PLANNING UPDATE (INFORMATIONAL ONLY)   ADJOURNMENT     POSTED: 3/30/2021 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700.     INSTRUCTIONS TO SPEAKERS   Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair.   In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas  or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application Zoom: https://orovalley.zoom.us/j/98333055217 or may participate telephonically only by dialing 1-669-900-6833 and entering meeting/webinar ID: 98333055217, prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, please "raise your hand" during the meeting when the chair announces that it is the appropriate time to do so. For those participating in the meeting through Zoom, place your cursor towards the bottom, middle of the page and look for the "Raise Hand" icon and click on it to "raise your hand" to speak. For those participating via phone only, press *9 to "raise your hand". 4.  All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted.  5. If a member of the public would like to submit written comments to the Planning and Zoning Commission for their consideration prior to the meeting, please email those comments to jancona@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have any questions, please contact the Commission's recording secretary at jancona@orovalleyaz.gov.    Planning & Zoning Commission 1. Meeting Date:04/06/2021   Requested by: Bayer Vella, Community and Economic Development  Case Number: N/A SUBJECT: REVIEW AND APPROVAL OF THE JANUARY 26, 2021 SPECIAL SESSION MEETING MINUTES, THE FEBRUARY 2, 2021 REGULAR SESSION MEETING MINUTES AND THE MARCH 15, 2021 SPECIAL SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A. BACKGROUND OR DETAILED INFORMATION: N/A. FISCAL IMPACT: N/A. SUGGESTED MOTION: I MOVE to approve (approve with changes), the January 26, 2021 Study Session Minutes, February 2, 2021 Regular Session Minutes and March 15, 2021 Special Session Minutes.   Attachments 1-26-2021 Draft Minutes  2-2-2021 Draft Minutes  3-15-2021 Draft Minutes  D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION STUDY SESSION January 26, 2021 MEETING HELD VIA ZOOM                  STUDY SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m.   ROLL CALL Present: Hal Bergsma, Commissioner Bob Henderson, Commissioner Jacob Herrington, Vice Chair Ellen Hong, Commissioner Skeet Posey, Commissioner Daniel Sturmon, Commissioner Celeste Gambill, Chair Staff Present:Michael Spaeth, Principal Planner Bayer Vella, Planning Manager  Vice Chair Herrington joined the meeting at 6:10 p.m.   PLEDGE OF ALLEGIANCE Chair Gambill led the Commission and audience in the Pledge of Allegiance.   CALL TO AUDIENCE There were no speaker requests.   STUDY SESSION AGENDA   1.WELCOME NEW COMMISSIONER, BOB HENDERSON The Commissioners each introduced themselves and gave a brief overview on their backgrounds.   2.DISCUSSION ON ORO VALLEY GROWTH TRENDS AND PATTERNS Planning Manager Bayer Vella provided a presentation on Town Growth Trends and Annexations: - Measuring and projecting growth - Population - Who we are - Impacts to growth - residential preferences - Impacts to growth - commercial - OV Village Center (Marketplace) - Impacts to growth - employment - Growth trends - single-family residential - Vacant land - Current trends - Future growth - Key takeaways Discussion ensued among the Commission and staff.   3.DISCUSSION REGARDING GENERAL OPERATING PROCEDURES AND MECHANICS OF A PLANNING AND ZONING COMMISSION MEETING Principal Planner Michael Spaeth asked for feedback from the Commission regarding staff reports and presentations to help make informed decisions. Discussion ensued among the Commission and staff.   4.TRAINING ON ZOOM WEBINAR FORMAT/FEATURES Principal Planner Michael Spaeth provided background on why the Zoom format is changing and highlighted the features. Discussion ensued among the Commission and staff.   ADJOURNMENT Chair Gambill adjourned the meeting at 7:40 p.m.   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 26th day of January, 2021. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 27th day of January, 2020. ___________________________ Jeanna Ancona Senior Office Specialist D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION February 2, 2021 MEETING HELD VIA ZOOM                  REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m.   ROLL CALL Present: Hal Bergsma, Commissioner Bob Henderson, Commissioner Jacob Herrington, Vice Chair Ellen Hong, Commissioner Skeet Posey, Commissioner Daniel Sturmon, Commissioner Celeste Gambill, Chair Staff Present:Michael Spaeth, Principal Planner Joe Andrews, Chief Civil Deputy Attorney Attendees: Melanie Barrett, Town Council Liaison PLEDGE OF ALLEGIANCE Chair Gambill recited the Pledge of Allegiance to the Commission and audience.   CALL TO AUDIENCE There were no speaker requests.   COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett provide an update on past and upcoming Town Council meetings as related to a Planning case on the meeting agendas.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE JANUARY 5, 2021 REGULAR SESSION MEETING MINUTES         Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to approve the January 5, 2021 meeting minutes as written.    A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Abstain Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturnmon - Aye Chair Gambill - Aye    Vote: 6 - 0 Carried  Other: Commissioner Bob Henderson (ABSTAIN)   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING THREE ITEMS RELATED TO THE PROPOSED ANNEXATION AND FUTURE DEVELOPMENT OF THE WESTWARD LOOK RESORT PROPERTY LOCATED AT THE NORTHWEST AND NORTHEAST CORNERS OF INA ROAD AND WESTWARD LOOK ROAD, EXTENDING NORTH TO THE EXISTING TOWN OF ORO VALLEY SOUTHERN BOUNDARY: ITEM A: TRANSLATIONAL ZONING FOR THE ENTIRE PROPERTY FROM PIMA COUNTY CR-1 (LARGE-LOT RESIDENTIAL) TO TOWN OF ORO VALLEY R1-36 (LARGE-LOT RESIDENTIAL), AS REQUIRED BY ARIZONA REVISED STATUTES 9-471.L UPON ANNEXATION OF THE SUBJECT PROPERTY (2003182) ITEM B: GENERAL PLAN AMENDMENT FROM LOW DENSITY RESIDENTIAL-1 TO NEIGHBORHOOD COMMERCIAL/OFFICE FOR TWO PARCELS (22550021A AND 225500180) ENCOMPASSING APPROXIMATELY 4.84-ACRES LOCATED NEAR THE NORTHWEST CORNER OF THE INA ROAD AND WESTWARD LOOK DRIVE INTERSECTION (2002360) ITEM C: REZONING FROM R1-36 (LARGE-LOT RESIDENTIAL) TRANSLATIONAL ZONING TO PLANNED AREA DEVELOPMENT (PAD) FOR THE ENTIRE PROPERTY (2002361)       Principal Planner Michael Spaeth provided a presentation that included the following: - Purpose and background - Location Map - Concepts A, B, and C overview - Key considerations - Item A - Translational Zoning - Item B - General Plan Amendment - Item B - General Plan Amendment Criteria Analysis - Item C - Rezoning - Revised concept plans for proposed rezoning - Common elements on all concept plans - Planning and Zoning Commission concerns - traffic, financial impact, residential concepts - New information from applicant to address neighbor concerns including building heights, setbacks and buffer yards - Public participation - Exhibit A - recommended conditions - Summary      Applicant Linda Morales with The Planning Center, provided a presentation that included the following: - Revisions made related to building height, landscape buffer yards, balconies, lighting, revised concepts A and C, design review committee - Reviewed Concept A and detailed revisions - Reviewed Concept B and detailed revisions - Reviewed Concept C and detailed revisions - Updated visual simulations - Ina Road frontage Discussion ensued among the Commission, applicant and staff.    Chair Gambill opened the public hearing. The following individuals spoke on Agenda Item #2: - Anne Segal - Bob Hagen - Jean Glattke - Ranay Guifarro - Bern Velasco - Janet - Matt Bailey (attorney representing neighbor) - Stephanie Garcia - John Richardson - Susan Bradley - Jon Rowley - Unidentified individual - Dino Sakellar - Mary Jo - Desseree Lysne-Burson - Chris Egan Chair Gambill closed the public hearing.    The applicant and staff addressed the questions and concerns raised during the public hearing. Further discussion continued among the Commission, applicant and staff.    Motion by Commissioner Skeet Posey, seconded by Vice Chair Jacob Herrington to recommend approval of the Translational Zoning from Pima County CR-1 to Town of Oro Valley R1-36, based on a finding the request is in conformance with State Law.    A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturnmon - Aye Chair Gambill - Aye    Vote: 7 - 0 Carried    Motion by Commissioner Hal Bergsma, seconded by Commissioner Skeet Posey to recommend approval of the General Plan Amendment from Low Density Residential 1 to Neighborhood Commercial/Office, based on a finding the request is in conformance with the Your Voice, Our Future General Plan.    A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturnmon - Aye Chair Gambill - Aye    Vote: 7 - 0 Carried    Further discussion continued among the Commission staff and applicant.    Motion by Vice Chair Jacob Herrington, seconded by Chair Celeste Gambill to recommend approval of the rezoning from R1-36 to Planned Area Development, subject to the conditions listed in Exhibit A, based on a finding the request is in conformance with all applicable General Plan and Zoning Code requirements.    A roll call vote was taken, with several Commissioners making comments before casting their votes: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturnmon - Aye Chair Gambill - Aye    Vote: 7 - 0 Carried   PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth provided updates on the Commission's membership with the American Planning Association, the Community Academy, two upcoming neighborhood meetings and the next Commission meeting.   ADJOURNMENT    Motion by Vice Chair Jacob Herrington, seconded by Commissioner Skeet Posey to adjourn the meeting. Chair Gambill adjourned the meeting at 9:15 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 2nd day of February, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION March 15, 2021 MEETING HELD VIA ZOOM                  SPECIAL SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Vice Chair Herrington called the meeting to order at 6:01 p.m.   ROLL CALL Present: Hal Bergsma, Commissioner Bob Henderson, Commissioner Jacob Herrington, Vice Chair Ellen Hong, Commissioner Skeet Posey, Commissioner Daniel Sturmon, Commissioner Absent: Celeste Gambill, Chair Staff Present:Michael Spaeth, Principal Planner PLEDGE OF ALLEGIANCE Vice Chair Herrington recited the Pledge of Allegiance to the Commission and audience.   CALL TO AUDIENCE There were no speaker requests.   SPECIAL SESSION AGENDA   1.DISCUSSION AND POSSIBLE ACTION ON THE PROPOSED STRATEGIC PLAN'S LAND USE OBJECTIVES       Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Background - 1. Outstanding General Plan actions - 2. Previous Strategic Plan and Planning Division Work Plan - Proposed Land Use Objectives - Summary and Recommendation Discussion ensued among the Commission and staff.    Motion by Commissioner Hal Bergsma, seconded by Commissioner Skeet Posey to recommend approval of the proposed strategic plan's land use related items, finding it is in conformance with the General Plan, with the condition that the second objective under Goal 5A become the first objective.    A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Commissioner Hong - Nay Commissioner Posey - Aye Commissioner Sturmon - Aye Vice Chair Herrington - Aye    Vote: 5 - 1 Carried  OPPOSED: Commissioner Ellen Hong   PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth informed the Commission on American Planning Association training, a potential upcoming neighborhood meeting and agenda items for the next Commission meeting.   ADJOURNMENT    Motion by Commissioner Hal Bergsma, seconded by Commissioner Bob Henderson to adjourn the meeting.    Vice Chair Herrington adjourned the meeting at 7:06 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 15th day of March, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist    Planning & Zoning Commission 2. Meeting Date:04/06/2021   Requested by: Bayer Vella, Community and Economic Development  Case Number: 2002073 SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED 16-UNIT EXPANSION TO THE EXISTING ORO VISTA APARTMENTS LOCATED SOUTHEAST OF THE LA CANADA DRIVE AND LAMBERT LANE INTERSECTION ADJACENT TO NOBLE HOPS (CASE NO. 2002073) ITEM A: PROPOSED CONCEPTUAL SITE PLAN, REVISED MASTER DEVELOPMENT PLAN, AND CONCEPTUAL LANDSCAPE PLAN  ITEM B: PROPOSED CONCEPTUAL ARCHITECTURE RECOMMENDATION: Staff recommends approval of Item A (Attachments 1 and 2) and Item B (Attachment 3). EXECUTIVE SUMMARY: The applicant is proposing a 16-unit apartment expansion on a vacant 0.9-acre parcel located within the Oro Vista Shopping Center at the southeast corner of the Lambert Lane and La Cañada Drive intersection as shown on the map to the right. The subject parcel is outlined in yellow. The applicant is requesting approval of the following: 1) Item A: A conceptual site plan, revised Master Development Plan, and conceptual landscape plan for a proposed 16-unit apartment expansion consisting of two buildings (Attachments 1 and 2) 2) Item B: Conceptual architecture for the proposed expansion (Attachment 3) The property is located within the El Conquistador Country Club Planned Area Development (PAD) which established apartments as a permitted use on the site. In 2003, a Master Development Plan was approved for the entire center and a restaurant use was originally anticipated for the site. The proposed change from a single restaurant building to two apartment buildings is a substantial enough change that a revised Master Development Plan is required and is included in Attachment 2. The applications (Items A and B) have been reviewed for conformance with the Oro Valley Zoning Code, El Conquistador Country Club PAD, and the approved Master Development Plan which included multiple conditions associated with a 2003 grading waiver for the site (Attachment 4). The application has been found to be in conformance with all zoning and grading exception requirements and staff recommends approval of Item A and Item B.  Please note that formal motions are required for each item and a motion to recommend approval of Item A is needed to make a motion on Item B. Following a formal recommendation from the Planning and Zoning Commission, both Item A and Item B will be considered by Town Council. It is important to emphasize that because apartments are a permitted use on the subject parcel, a code compliant site design must ultimately be approved by the Town. BACKGROUND OR DETAILED INFORMATION: A. EXISTING CONDITIONS AND CONTEXT Land Use Context: The subject property is identified as Neighborhood Commercial/Office in the Your Voice, Our Future General Plan and is zoned "Area D" in the El Conquistador PAD. This PAD zoning permits apartments as well as commercial, office, and retail uses.  Site Conditions  Area of subject parcel: 0.88 acres Graded and vacant with landscaping A berm with landscaping is provided along Lambert Lane as required by the 2003 grading exception The site is currently being used for overflow parking by Noble Hops Surrounding development includes:  Existing Oro Vista apartments are located directly to the south A commercial building with the Noble Hops restaurant is located directly west across the access drive Lambert Lane is located directly north The Autumn Hill neighborhood is located northeast across Lambert Ln. The Villages of La Cañada PAD is located directly east where the property abuts a drainage way. Further east is the Villages of La Cañada Golf Course and HOA common area open space. There are no existing homes directly east of the proposed development.  Proposed Improvements  Expansion of the existing apartment development by 16-units One proposed single-story, 20-foot high building closest to Lambert Ln. approximately 1,600 square feet in size One proposed three-story, 38-foot high building at the southern property boundary approximately 26,000 square feet in size A 25-foot building setback along the eastern property boundary and a 97-foot setback from the northern property boundary A 25-foot landscaped bufferyard along Lambert Ln.  36 parking spaces including two accessible spaces One access point from the existing access drive A pedestrian connection from the site to the multi-use path along Lambert Ln.  Relocation of the public art on the site to the bufferyard along Lambert Ln. with a pedestrian connection from the multi-use path to the art feature Proposed apartments will utilize existing recreational amenities provided at the adjacent complex Related Approvals  1983: El Conquistador Country Club PAD established   Subject parcel zoned as "Area D" which permitted apartment uses and allowed building heights up to 38-feet and three stories March 2003: Grading exception approved to remove remnant hill from the site following construction of Lambert Lane and included conditions related to site development.  A complete list of conditions is included in Attachment 4. Key conditions applicable to this new site design are listed below.  The building setback on the subject parcel must be at least 90-feet from the northern property boundary. 97 feet has been provided. Buildings "fronting" Lambert Ln. must be limited to single-story and 24-feet. A 20-foot tall building is proposed accordingly. Stair-step building heights to preserve views. Buildings step from 20 to 38 feet. A 60-inch high landscaped berm must be provided where feasible along Lambert Ln. with understory plantings and 36-inch box trees. This has been represented.                            August 2003: Master Development Plan approved for the entire shopping center, including the existing Oro Vista Apartments  B. DISCUSSION/ANALYSIS An analysis of the Conceptual Site Plan’s and Landscape Plan’s zoning conformance is provided in Attachment 5. A summary is provided below. Item A: Conceptual Site Plan, Master Development Plan and Conceptual Landscape Plan Conceptual Site Plan The Conceptual Site Plan (Attachment 1) is for a 16-unit, two building expansion of the existing Oro Vista Apartments on approximately 0.90-acres. The design of the development is consistent with the overall Oro Vista Center Master Development Plan, grading exception, and zoning requirements.  Conceptual Site Plans are reviewed for their conformance to the Design Guidelines and applicable Design Standards in the Zoning Code. An analysis of each is provided in Attachment 5. Notable elements of review include: Compatibility Apartments are a permitted use on the subject parcel and the site design meets the requirements of the Zoning Code and El Conquistador Country Club PAD. Working with staff, the applicant has arranged the buildings so that the tallest building (Building 1, 38-feet) is located at the southern edge of the parcel. The single story building, Building 2, is 20-feet tall and creates a stair-step effect to preserve mountain views from the Noble Hops patio and Lambert Ln. Building 2 is the building closest to Lambert Ln. and is setback approximately 97-feet from the northern property boundary.  In order to maximize parking space numbers and minimize view impacts to Noble Hops customers, the buildings were positioned close together. In fact, a covered breezeway is established between the two as indicated in the architectural elevations. Building 2, the single-story building, is functionally and structurally separate from Building 1, the three-story building. Each must meet building and fire code requirements as distinct structures.  A 3.5-foot masonry screen wall will be provided where vehicle headlights may otherwise shine onto Lambert Ln. (if the berm does not provide adequate screening) or onto the golf course and open space to the east. The design and placement of the proposed buildings is compatible with the larger Oro Vista Center.  The 2003 grading exception included a number of conditions to help reduce the line of site from Lambert Lane and the Autumn Hill subdivision - after the removal of a remnant hill. A complete list of conditions is provided in Attachment 4 and the remaining conditions have been addressed. Notably, the conditions included the following with staff commentary provided in italics.   The restaurant PAD shall be set back from Lambert Lane in accordance with the proposed development (minimum of 90-feet from the property boundary).  Building 2 (the one-story building) is setback approximately 97-feet from the northern property boundary and Building 1 (the three-story building) is setback approximately 145-feet. All fronting buildings along Lambert Lane and La Canada Drive shall be limited to single story and a maximum height of 24-feet to the top of the parapet.   Building 2 is the "fronting" building along Lambert Ln. and is 20-feet high. Stair step building heights and the use of stem walls for retaining shall be utilized to reduce the visual impact of the buildings and protect existing view corridors.  The site design utilizes a stair-step approach by providing a single-story building next to a three-story building. This aids in mitigating visual impacts from Noble Hops and the Autumn Hill Subdivision. Stem walls are also provided for building construction. Along the Lambert Lane frontage 36-inch box canopy tress and appropriate understory vegetation shall be planted in a manner to create a dense screen. The Lambert Lane frontage is defined as extending from the eastern property corner to the eastern edge of the Osco Drive.  The landscape plan calls for 36-inch box trees to supplement existing vegetation along Lambert Ln. Supplemental understory vegetation has been provided to satisfy the bufferyard requirement. Where ever feasible, a 60-inch high berm shall be constructed along the Lambert Lane frontage with a width to be determined to support the height.  The new public art location requires some disturbance to the berm and the proposed pedestrian connection to the multi-use path will require encroachment into the berm, the extent of which will be determined during the final design stage. Aside from these improvements, the berm will remain undisturbed to the greatest extent possible to provide screening and a buffer between Lambert Ln. and the proposed development. Traffic and Parking The proposed apartment use will generate less traffic compared to the restaurant use currently identified in the Master Development Plan. The applicant has provided the required 36 parking spaces for apartment residents and guests. The overall parking requirements have been met. Code compliant parking has been provided for both the apartment expansion and the entire commercial portion of the center.  The site is used for overflow Noble Hops parking during peak business hours. The applicant, who owns the Noble Hops building, has expressed interest in a valet service for the restaurant during peak times and reports that they will work further with their tenant. It is worth noting that peak parking demand varies depending on the time of day, and demand is off-set. During the evening hours, the busiest time for Noble Hops, more parking is available as many businesses in the center are closed during that time. Conversely, earlier in the day when Noble Hops is less busy, more parking is available for these businesses while they are open during regular daytime hours. Connectivity Multi-modal connections are provided from the site to the multi-use path along Lambert Ln., the existing apartments for access to recreational amenities, and to the commercial areas of the larger center. Open Space The El Conquistador Country Club PAD requires 300-feet of useable open space per residential unit. The applicant has met this requirement through a combination of private patio and balcony spaces for each dwelling unit, an outdoor seating and cooking area on-site, and the existing clubhouse and recreation area at the adjacent apartments.  Revised Master Development Plan The change to apartments from the original anticipate restaurant use is substantial enough that a revised Master Development Plan (MDP) is required concurrently with the conceptual site plan review and is provided in Attachment 2. The revised MDP includes the conceptual site plan and includes updated parking calculations and number of apartment units for the Oro Vista Center. Conceptual Landscape Plan The Conceptual Landscape Plan (Attachment 1) meets all Town Zoning Code and El Conquistador Country Club PAD requirements as detailed below:  Low water use, native plants are utilized as required by the Zoning Code Existing mature vegetation along the northern required bufferyard will be maintained to meet the screening requirement. During the final design stage, vegetation may need to be transplanted or adjusted within the northern bufferyard to accommodate the pedestrian connection to the multi-use path along Lambert Ln.  Vegetative screening has been provided next to the refuse enclosure to provide additional screening from the Noble Hops patio Perimeter landscaping is provided along the eastern property boundary and landscaping is also provided along the southern edge of the site adjacent to the existing apartments Where vegetation is being removed east of the proposed parking lot, appropriate native plant salvage and mitigation will be required during the final site plan stage The landscaping meets the Grading Exception requirements as detailed earlier in this report Conceptual Architecture The applicant's conceptual architecture submittal can be found in Attachment 3. Below are noteworthy design principles in italics followed by staff commentary. Design: building architectural design shall be appropriate for the climate and characteristics of the Sonoran Desert, including indigenous and traditional textures, colors, and shapes found in and around Oro Valley. All development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. (Section 22.9.D.5.b.i) The proposed architecture uses similar colors and materials found at the existing apartments and commercial buildings within the shopping center. The roof design, stone, and exterior colors are similar to the adjacent commercial building along Lambert Ln., and the design of the proposed apartments creates a consistent street scape. Similar colors and exterior stone are also found at the adjacent apartments, but the overall design is intended to create a compatible street scape with the adjacent commercial development. Scale, Height and Mass: building scale, height and mass shall be consistent with the Town-approved intensity of the site, designated scenic corridors, and valued mountain views. Buildings shall be designed to respect the scale of adjoining areas and should mitigate the negative and functional impacts that arise from scale, bulk and mass. (Section 22.9.D.5.b.ii) The building height is within the approved allowance per the El Conquistador Country Club PAD and is consistent with the existing apartments on the site. The design of the buildings is such that the single story building is setback over 90-feet from the northern property boundary and the three-story building is setback approximately 140-feet. By locating the tallest buildings towards the back of the site, view impacts from both Lambert Ln. and the Noble Hops patio are minimized.  The mass of Building 1, the three-story building, is mitigated for by varying the roofline and providing pop-outs and varying wall planes on the facades. By placing the single-story building in front, this creates a "stair-step" effect which adds dimension to the site design and helps break up the building mass. Facade Articulation: all building facades shall be fully articulated, including variation in building massing, roof planes, wall planes, and surface articulation. Architectural elements including, but not limited to, overhangs, trellises, projections, awnings, insets, material, and texture shall be used to create visual interest that contributes to a building’s character. (Section 22.9.D.5.b.iii) The applicant has provided "four-sided architecture" by varying the rooflines and fully articulating the building facades through the use of stone, covered walkways between the two buildings and outdoor living areas, a generous amount of windows on the south elevation, window awnings, and varied wall planes. C. PUBLIC PARTICIPATION Two neighborhood meetings were held for this proposal. The first meeting was a traditional in-person meeting held on February 26, 2020. There was significant public participation during this meeting, and key concerns included the following:  Concerns over parking availability for Noble Hops patrons Concerns over mountain view impacts from the Noble Hops patio Potential increase in traffic Based on these concerns and meetings with the owner's of Noble Hops, the applicant revised the site plan significantly. Changes include the following:  The number of apartment units were reduced from 19 to 16 The building configuration was changed so that the three-story building was placed at the back of the site to preserve mountain views. Please note, this was required to satisfy the grading exception condition. The site design now meets the 90-foot setback requirement along Lambert Ln. Please note, this was required to satisfy the grading exception condition. Shared parking opportunities exist for Noble Hops, including available parking at the shops fronting La Cañada Dr. Adequate parking is provided both for the proposed parking expansion and the entire Oro Vista Center. The two new buildings were positioned closely together to minimize Noble Hops patio view and parking impacts. A second neighborhood meeting was held via a fully interactive online Zoom meeting on February 10, 2021. No concerns were raised at this meeting by residents, and only a couple of clarification questions were asked of the applicant. Based on the applicant's revised site design and the results of the second meeting, the initial concerns raised by residents appear to have been adequately addressed by the applicant. Neighborhood meeting summaries can be found in Attachment 6. Furthermore, two letters received at the time of the first neighborhood meeting are included in Attachment 7. Summary of Public Notice Public notice has been provided:  Homeowners Association mailing Post at Town Hall and on website Postcard to all property owners within 600 feet D. SUMMARY AND RECOMMENDATION Per the El Conquistador Country Club PAD, apartments are a permitted use on the subject parcel and a code compliant site design must ultimately be approved by the Town. Staff has reviewed the proposed site design, landscape plan, and architecture for compliance with the Zoning Code and PAD and finds that the proposal meets all zoning requirements. As such, staff recommends approval of Item A and Item B. FISCAL IMPACT: N/A SUGGESTED MOTION: The Planning and Zoning Commission may consider the following suggested motions: ITEM A: I MOVE to recommend approval of the conceptual site plan, revised master development plan, and conceptual landscape plan for the proposed Oro Vista Apartment expansion, located southeast of the La Cañada Drive and Lambert Lane intersection, based on the finding that the proposal complies with all Zoning Code and grading exception criteria.  OR I MOVE to recommend denial of the conceptual site plan, revised master development plan, and conceptual landscape plan for the proposed Oro Vista Apartment expansion, located southeast of the La Cañada Drive and Lambert Lane intersection, based on the finding that _________________________________.  ITEM B: I MOVE to recommend approval of the conceptual architecture for the proposed Oro Vista Apartment expansion, located southeast of the La Cañada Drive and Lambert Lane intersection, based on the finding that the proposal complies with all Zoning Code and grading exception criteria.  OR I MOVE to recommend denial of the conceptual architecture for the proposed Oro Vista Apartment expansion, located southeast of the La Cañada Drive and Lambert Lane intersection, based on the finding that ________________________________________.  Attachments Attachment 1: Conceptual Site Plan and Conceptual Landscape Plan  Attachment 2: Revised Master Development Plan  Attachment 3: Conceptual Architecture  Attachment 4: 2003 Grading Exception Conditions  Attachment 5: Design Principles and Standards Analysis  Attachment 6: Neighborhood Meeting Summaries  Attachment 7: Letters of Concern  Connectivity: strengthen the usability and connectivity of the pedestrian environment internally and externally by enhancing access to the public street system, transit, adjoining development and pedestrian and bicycle transportation routes. Buildings and uses should provide access to adjacent open space and recreational areas where appropriate. Staff Commentary: Sidewalks are included within the site design. Pedestrian access is provided from the site across the access drive to the adjacent commercial building, apartments with recreational amenities, and multi-use path. There is also a pedestrian connection provided at the northern property boundary to the multi-use path that ultimately provides a connection to the Canyon del Oro River Path. Easy vehicular access is provided from the site to Lambert Ln. and the adjacent commercial development. Design Standards Analysis The proposed Conceptual Site Plan has been reviewed for conformance with the Conceptual Site Design Standards. Following are key Design Standards (in italics), followed by staff’s commentary. Section 4.1.A.1: Multi-family residential developments shall be designed to maximize privacy, convenience, and safety of residents, preserve natural features and resources, and promote efficient and convenient multi-modal access to adjacent roads, neighborhoods, amenities, services and employment. Staff Commentary: The site design proposes outdoor living spaces adjoining each unit facing the existing apartment development or Catalina Mountains and away from the adjacent commercial building to maximize residents’ privacy. Residents have safe pedestrian and bicycle connections to the multi-use path, adjacent apartments, and commercial building. This provides access to recreational amenities, goods and services, and connection to the larger Oro Valley multi-use path and sidewalk system. The shopping center across Lambert Ln. is also easily accessible via the multi-use path and crosswalk at the Lambert Ln. and La Cañada Dr. intersection. Proximity to Lambert Ln. provides a larger vehicular connection to Oro Valley and the greater Tucson area. Section 4.1.A.2.a: Place open space elements visible from roadways within residential areas. Staff Commentary: The site design has a 25-foot required bufferyard along the northern property boundary. Mature vegetation currently exists in the area and will be preserved to the greatest extent possible while still providing pedestrian access to the multi-use path. Supplemental landscaping will also be provided, and landscaping is provided along the access drive. Section 4.1.A.3: Buildings shall be arranged as to maximize views, including mountain views, open space, and common area views from residential units. Staff Commentary: Given the development constraints of the site, the site design accomplishes this to the greatest extent possible. Care has been given to orient the buildings to minimize view impacts as much as possible. The east façades of the development face the Catalina Mountains and adjacent open space. Landscaping is provided along the southern edge of the site, and the second and third-story floors will have views of the Tucson basin facing south. Conceptual Landscape Plan The Conceptual Landscape Plan is in conformance with the applicable Zoning Code requirements. The Conceptual Landscape Plan include s a landscaped entry, a 25-foot bufferyard along Lambert Ln., perimeter landscaping along the eastern property boundary, and landscaped areas within the site. Neighborhood Meeting Summary Proposed Oro Vista Apartments South of Lambert Lane, ¼ mile east of La Cañada Drive February 26, 2020, 6:00 – 7:30 pm Oro Valley Town Hall, 11000 N. La Cañada Dr. 1. Introductions and Welcome Meeting facilitator Milini Simms, Town of Oro Valley Long Range Principal Planner, summarized the purpose and structure of the meeting. Approximately 35 residents and interested parties attended the meeting. Town Council members in attendance included Vice Mayor Barrett, Council Member Jones-Ivy, and Council Member Nicolson. From the Planning and Zoning Commission, Chair Gambill, Vice Chair Herrington, Commissioner Bergsma, Commissioner Posey, and Commissioner Sturmon were also in attendance. 2. Staff Presentation Hannah Oden, the project manager for the Town, provided a presentation that included:  Purpose of the meeting and nature of the request  Background of the property  Existing zoning parameters of the property  Applicant’s proposal for the property  Overview of the review process and opportunities for public participation 3. Applicant Presentation The applicant, Mr. Mark Highlen of Beztak Properties, provided a presentation detailing the applicant’s proposal. The applicant’s presentation included:  Project location and area information  Site history and original site plan  Proposal for the site  Community impacts of the project 4. Public Questions and Comments Following is a summary of the topics, questions and comments discussed at the meeting.  Concern that the view from Noble Hops would be blocked and if there would be a view shed analysis specifically showing the view from Noble Hops.  Are the newly proposed apartments tied to the existing apartments?  Because Beztak owns the apartments and commercial area where Noble Hops is located, are there concerns that they may lose Noble Hops as a tenant?  What will the parking solution be if the overflow/temporary parking lot is redeveloped? The overflow parking area is used to capacity and very important to the business of Noble Hops. It does not seem like there is a parking solution.  There is not enough parking currently and asking how many parking spaces currently exist.  Noble Hops is known for its view.  Will there be plans to develop if the grading exception for building height relief is not approved?  Is the property still for sale and where is it advertised?  Thought that site could not be developed as a restaurant site due to lack of parking.  How much will the site be graded?  Has there been an environmental/cultural resource study done?  Why was the height and setback limitation added to the grading exception approval?  Concern with existing traffic conditions and the fact that this project will add more traffic.  What can be done to get people to cross Lambert Lane safely?  Will there be guest parking for the apartments?  What is the parking ratio requirements for a restaurant?  What is the process timeline for the project?  Moved to Oro Valley for the mountain views.  There are other small businesses within the shopping center. The parking affects them, too.  Could the proposed apartment height be reduced?  How are economic impacts considered if Noble Hops closes?  Where will large construction equipment be kept during construction?  Wil the live music from Noble Hops create complaints/issues for potential new residents? Mr. Highlen, Beztak Properties, provided more detail and answered questions related to the proposed site design, view impacts, and parking challenges. Skip Niemiec, L.R. Niemiec Architects, provided additional details and clarification on the site design and architecture of the apartments. Ms. Oden addressed Zoning Code related questions. Ms. Simms closed the meeting, thanked everyone for their attendance, and encouraged everyone to contact Ms. Oden with any additional thoughts, comments, or concerns and to visit OVprojects.com for additional information. She also announced that based on comments shared at the meeting, an additional neighborhood meeting will be required following a formal submittal. Neighborhood Meeting Summary Proposed Oro Vista Apartment Expansion Southeast of the Lambert Lane and La Cañada Drive Intersection February 10, 2021, 6:00 – 7:30 pm Interactive Zoom Meeting 1. Introductions and Welcome Meeting facilitator Hannah Oden, Town of Oro Valley Senior Planner, summarized the purpose and structure of the meeting including the mechanics of Zoom. The purpose of the meeting was to build on questions and comments generated by the first neighborhood meeting and informational video and give participants an opportunity to have their questions and comments addressed directly. Approximately 19 residents and interested parties attended the meeting. 2. Staff Presentation Hannah Oden, the project manager for the Town, provided a presentation that included: • An overview of the meeting structure and agenda • Summary of the most common questions and concerns raised at the last neighborhood meeting • Where the applicant is in the process and an overview of the entire process • Brief history of the subject parcel • Brief summary of the applicant’s proposal • How to participate via Zoom • Opportunities for future public participation 3. Applicant Presentation The applicant, Mr. Mark Highlen of Beztak Companies, provided a presentation detailing the proposal. The applicant’s presentation included: • Project location and area information • Proposed concept plan and changes from previous site plan • Renderings and proposed architecture • View rendering from Noble Hops patio • Discussion regarding community impacts 4. Public Questions and Comments Following is a summary of the topics, questions and comments discussed at the meeting. • What is the timeline of the project? • Will the meeting information including the presentation s be posted online? Ms. Oden explained the earliest the proposal would be considered by Planning and Zoning Commission would be April. Mr. Highlen, Beztak Companies, provided more detail regarding the timeline of the project, including construction. Ms. Oden explained the presentations provided by Town Staff and the applicant at the meeting as well as a video recording of the meeting would be posted online on the project’s webpage. Following the question and comment period, Ms. Oden provided information regarding future opportunities for public participation and next steps. Ms. Oden closed the meeting, thanked everyone for their attendance, and encouraged everyone to email hoden@orovalleyaz.gov with any additional comments and to visit OVprojects.com for additional information. She also announced that the project is tentatively scheduled for consideration by Planning and Zoning Commission in April via a Zoom public meeting. From: Bob Walgenbach Sent: Wednesday, February 26, 2020 3:01 PM To: Oden, Hannah Subject: Apartment Complex Follow Up Flag: Follow up Flag Status: Completed Bad Idea!! The traffic in that area is already congested With that many more cars injected it will be a mess!!! Bob Walgenbach Sent from my iPhone From: Ben Trentlage Sent: Wednesday, February 26, 2020 8:14 PM To: Oden, Hannah Subject: Oro Vista Apartments Follow Up Flag: Follow up Flag Status: Completed Good Evening, Ms. Oden, Regarding the proposed expansion of the Oro Vista Apartments, Case# 1902751: I regret that I wasn’t able to attend this evening’s town meeting but I wanted to send this message expressing my strong disapproval of the proposed development. Frankly, I’m shocked that this project is being seriously considered and I sincerely hope that this process is only a technicality on the road to formal disapproval. Anyone who has ever enjoyed a beverage on the Noble Hops patio can attest to the immense public benefit of both the mountain views and parking spaces afforded by the site in its present condition. My opposition to the current proposal or any future development on the site boils down to the following: • The mountain views afforded at the best patio in Oro Valley are a public benefit and should not be obstructed. • The parking spots on the site are absolutely necessary as the current paved spots in the rest of the shopping center are entirely insufficient to support the businesses. • Any residential development on the site would be inherently low value given the proximity to the street and regular late night music at Noble Hops. • This proposal does not conform to or enhance previous town development plans to redevelop the entire Lambert/La Canada intersection to create a walkable downtown OV. For context, I’ll just add that I’m not among those opposed to any new development whatsoever (of which Oro Valley has too many). However, this proposal is so contrary to the public interest I feel compelled to speak out. I’m a homeowner in the Villages of La Canada and have called Oro Valley home for approximately 10 years. Thank you for your service and your time, Ben Trentlage    Planning & Zoning Commission 3. Meeting Date:04/06/2021   Requested by: Bayer Vella, Community and Economic Development  Case Number: Not applicable SUBJECT: DISCUSSION AND POSSIBLE ACTION TO INITIATE A ZONING CODE AMENDMENT TO ADDRESS PLANNING & ZONING COMMISSION REVIEW OF THE STRATEGIC PLAN AND THE PLANNING DIVISION WORK PLAN PROCESS  RECOMMENDATION: Staff recommends initiation.  EXECUTIVE SUMMARY: As established by the Your Voice, Our Future General Plan, a strategic plan is adopted by Town Council every two years. The strategic plan sets priorities (derived from the General Plan) and allocates resources for all Town departments. Several Planning and land use related objectives are included in each strategic plan. The Planning Division Work Plan reiterates objectives from the strategic plan and includes additional needs (generally code amendments) identified by the Commission or Town Council. The plans (both adopted by Town Council) overlap considerably creating redundancy. The timing of this initiation is in response to the new strategic planning process. For the first time, the Planning and Zoning Commission and all other Town Boards/Commissions were invited to participate in the strategic planning process. While providing feedback during this initial stage of prioritizing department tasks is beneficial, the Planning & Zoning Commission now duplicate its efforts by reviewing and making recommendations on both plans.  Initiation of this code amendment directs staff to review the work plan process and propose improvements to include the Commission in future strategic planning processes and reduce inefficiencies. Initiation by the Planning and Zoning Commission is required for all zoning code amendments not defined on the Planning Work Plan or initiated by a private property owner. If initiated, the proposed code amendments will be presented to the Planning and Zoning Commission for discussion on May 4, 2021.  BACKGROUND OR DETAILED INFORMATION: Chapter 21 of the Zoning Code establishes the duties of boards and commissions.Duties include providing recommendations to the Town Council on the Planning Division Work Plan by both the Planning and Zoning Commission and the Historic Preservation Commission. For the first time, both Commissions were also recently invited to provide recommendations on the Town's Strategic Plan. These efforts are duplicative as the same land use related items are included on both plans. Additionally, the Planning Division Work Plan is the only  Town department or division work plan also adopted by Town Council. All other departments and commissions use the strategic plan for direction and maintain internal work plans for completion.  Initiation of the zoning code amendment allows staff to review the work plan process and propose improvements to include the Commission in future strategic planning processes and reduce inefficiencies. If initiated, the proposed code amendment will be presented to the Planning and Zoning Commission for discussion on May 4, 2021.  FISCAL IMPACT: N/A SUGGESTED MOTION: The Planning and Zoning Commission may consider the following motions: I MOVE to INITIATE zoning code amendments to address Planning & Zoning Commission Strategic Plan review and the Planning Division Work Plan process.  OR I MOVE to NOT INITIATE zoning code amendments to address Planning & Zoning Commission Strategic Plan review and the Planning Division Work Plan process, based on the following __________________.