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HomeMy WebLinkAboutPackets - Planning and Zoning Commission (183)       AGENDA ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION May 4, 2021 ONLINE ZOOM MEETING Click link to join: https://orovalley.zoom.us/j/94005847031 To attend via phone only, dial 1-346-248-7799, then enter meeting/webinar ID 940 0584 7031 The Town recently updated its Zoom capability to allow for increased public attendance and to better facilitate the Town's virtual meetings. When you log in to the meeting you will be added as an attendee. You will be able to address the Commission during the "Call to Audience," public hearing and public comment items on the agenda. If you wish to address the Commission during those parts of the agenda, select "Raise your hand" from the Zoom controls and wait until you are called upon to speak by the Chair. Town staff will then unmute your microphone and camera. For additional information about the Town's Zoom meetings, visit https://www.orovalleyaz.gov/Government/Departments/Town-Clerk/Zoom-meeting-attendance   Executive Sessions – Upon a vote of the majority of the Planning and Zoning Commission, the Commission may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   COUNCIL LIAISON COMMENTS   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE APRIL 6, 2021 REGULAR SESSION MEETING MINUTES   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED SETBACK REDUCTIONS FOR LAND ZONED LOW DENSITY RESIDENTIAL WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT   3.DISCUSSION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND CHAPTER 22 TO REVISE THE PLANNING DIVISION WORK PLAN PROCESS   4.DISCUSSION REGARDING LAND DEVELOPMENT IN RANCHO VISTOSO      PLANNING UPDATE (INFORMATIONAL ONLY)   ADJOURNMENT     POSTED: 4/27/2021 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700.     INSTRUCTIONS TO SPEAKERS   Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair.   In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas  or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application Zoom, https://orovalley.zoom.us/j/94005847031, or may participate telephonically only by dialing 1-346-248-7799 then enter meeting/webinar ID: 940 0584 7031, prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, please "raise your hand" during the meeting when the chair announces that it is the appropriate time to do so. For those participating in the meeting through Zoom, place your cursor towards the bottom, middle of the page and look for the "Raise Hand" icon and click on it to "raise your hand" to speak. For those participating via phone only, press *9 to "raise your hand". 4.  All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted.  For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order. For those participating by phone, you can press *9, which will show the Chair that your hand is raised.  When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted.  5. If a member of the public would like to submit written comments to the Planning and Zoning Commission for their consideration prior to the meeting, please email those comments to jancona@orovalleyaz.gov no later than sixty minutes before the public meeting.  Those comments will then be electronically distributed to the public body prior to the meeting. If you have any questions, please contact the Commission's recording secretary at jancona@orovalleyaz.gov.    Planning & Zoning Commission 1. Meeting Date:05/04/2021   Requested by: Bayer Vella, Community and Economic Development  Case Number: N/A SUBJECT: REVIEW AND APPROVAL OF THE APRIL 6, 2021 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A. BACKGROUND OR DETAILED INFORMATION: N/A. FISCAL IMPACT: N/A. SUGGESTED MOTION: I MOVE to approve (approve with changes), the April 6, 2021 meeting minutes. Attachments PZC 4-6-21 Draft Minutes  D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION April 6, 2021 MEETING HELD VIA ZOOM            CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m.   ROLL CALL Present: Hal Bergsma, Commissioner Bob Henderson, Commissioner Jacob Herrington, Vice Chair Ellen Hong, Commissioner Skeet Posey, Commissioner Daniel Sturmon, Commissioner Celeste Gambill, Chair Staff Present:Michael Spaeth, Principal Planner Joe Andrews, Chief Civil Deputy Attorney Attendees: Melanie Barrett, Town Council Liaison PLEDGE OF ALLEGIANCE Chair Gambill recited Pledge of Allegiance to the audience and Commission.   CALL TO AUDIENCE There were no speaker requests.   COUNCIL LIAISON COMMENTS Town Council Liaison Melanie Barrett provided updates on past and upcoming Town Council agenda items as related to Planning.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE JANUARY 26, 2021 SPECIAL SESSION MEETING MINUTES, THE FEBRUARY 2, 2021 REGULAR SESSION MEETING MINUTES AND THE MARCH 15, 2021 SPECIAL SESSION MEETING MINUTES       Motion by Commissioner Hal Bergsma, seconded by Commissioner Daniel Sturmon approve the  Motion by Commissioner Hal Bergsma, seconded by Commissioner Daniel Sturmon approve the January 26, 2021 Study Session Minutes, February 2, 2021 Regular Session Minutes and March 15, 2021 Special Session Minutes.    A roll call vote was taken: - Commissioner Bergsma - Aye - Commissioner Henderson - Aye - Vice Chair Herrington - Aye - Commissioner Hong - Aye - Commissioner Posey - Aye - Commissioner Sturmon - Aye - Chair Gambill - Aye    Vote: 7 - 0 Carried   2.DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED 16-UNIT EXPANSION TO THE EXISTING ORO VISTA APARTMENTS LOCATED SOUTHEAST OF THE LA CANADA DRIVE AND LAMBERT LANE INTERSECTION ADJACENT TO NOBLE HOPS (CASE NO. 2002073) ITEM A: PROPOSED CONCEPTUAL SITE PLAN, REVISED MASTER DEVELOPMENT PLAN, AND CONCEPTUAL LANDSCAPE PLAN ITEM B: PROPOSED CONCEPTUAL ARCHITECTURE       Senior Planner Hannah Oden provided a presentation that included the following: - Purpose - Location - Zoning Designation - Background: History and Approved Master Development Plan - Item A: Revised Master Development Plan - Item A: Proposed Conceptual Site Plan - Item A: Conceptual Landscape Plan - Item B: Conceptual Architecture - Item B: Surrounding Architecture - Public Participation - Summary and Recommendation Applicant Mark Highlen with Beztek, provided a presentation that included the following: - Project location and area information - Original Oro Vista site plan - Master development plan - Proposed site plan - Proposed landscape plan - Building facades - View from commercial patio - Community impacts    Discussion ensued among the Commission, applicant and staff.  Discussion ensued among the Commission, applicant and staff. Chair Gambill opened the public hearing. There were no speaker requests. Chair Gambill closed the public hearing. Discussion continued among the Commission, applicant and staff. Chair Gambill reopened the public hearing to allow a speaker request. Suzanne Kaiser, an owner of Noble Hops, spoke on Agenda Item #2. Chair Gambill closed the public hearing. Further discussion ensued among the Commission, applicant and staff.    Motion by Commissioner Skeet Posey, seconded by Vice Chair Jacob Herrington to recommend approval of the conceptual site plan, revised master development plan, and conceptual landscape plan for the proposed Oro Vista Apartment expansion, located southeast of the La Cañada Drive and Lambert Lane intersection, based on the finding that the proposal complies with all Zoning Code and grading exception criteria.    A roll call vote was taken: - Commissioner Bergsma - Aye - Commissioner Henderson - Aye - Vice Chair Herrington - Aye - Commissioner Hong - Nay - Commissioner Posey - Aye - Commissioner Sturmon - Aye - Chair Gambill - Aye    Vote: 6 - 1 Carried  OPPOSED: Commissioner Ellen Hong    Motion by Commissioner Hal Bergsma, seconded by Vice Chair Jacob Herrington to recommend approval of the conceptual architecture for the proposed Oro Vista Apartment expansion, located southeast of the La Cañada Drive and Lambert Lane intersection, based on the finding that the proposal complies with all Zoning Code and grading exception criteria, with the condition that the north elevation of the apartment building be changed to have stonework veneer in place of the rust color on that elevation.    A roll call vote was taken: - Commissioner Bergsma - Aye - Commissioner Henderson - Aye - Vice Chair Herrington - Aye - Commissioner Hong - Nay - Commissioner Posey - Aye - Commissioner Sturmon - Aye - Chair Gambill - Aye    Vote: 6 - 1 Carried  OPPOSED: Commissioner Ellen Hong   3.DISCUSSION AND POSSIBLE ACTION TO INITIATE A ZONING CODE AMENDMENT TO ADDRESS PLANNING & ZONING COMMISSION REVIEW OF THE STRATEGIC PLAN AND THE PLANNING DIVISION WORK PLAN PROCESS       Principal Planner Milini Simms spoke on Agenda Item #3, outlining the background for this initiation request. Discussion ensued among the Commission and staff.    Motion by Vice Chair Jacob Herrington, seconded by Commissioner Skeet Posey to initiate zoning code amendments to address Planning & Zoning Commission Strategic Plan review and the Planning Division Work Plan process.    A roll call vote was taken: - Commissioner Bergsma - Aye - Commissioner Henderson - Aye - Vice Chair Herrington - Aye - Commissioner Hong - Aye - Commissioner Posey - Aye - Commissioner Sturmon - Aye - Chair Gambill - Aye    Vote: 7 - 0 Carried   4.DISCUSSION REGARDING AN UPDATE ON TOWN GROWTH AND THE REMAINING LAND SUPPLY    Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Overview of land development - Built areas by type - Single-family residential growth trends - Residential projections - Unplanned vacant land - Summary and key takeaways Discussion ensued among the Commission and staff.   PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth provided an update on agenda items for the next Commission meeting.   ADJOURNMENT    Motion by Commissioner Hal Bergsma, seconded by Commissioner Daniel Sturmon to adjourn the  Motion by Commissioner Hal Bergsma, seconded by Commissioner Daniel Sturmon to adjourn the meeting.    Chair Gambill adjourned the meeting at 8:03 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 6th day of April, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist    Planning & Zoning Commission 2. Meeting Date:05/04/2021   Requested by: Bayer Vella, Community and Economic Development  Case Number: 2100532 SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED SETBACK REDUCTIONS FOR LAND ZONED LOW DENSITY RESIDENTIAL WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The purpose of this item is to consider the applicant's request to modify front setbacks for land utilizing the Low Density Residential (LDR) designation within the Rancho Vistoso Planned Area Development (PAD).    The existing front setbacks are: Twenty-five (25) feet average; twenty (20) feet minimum The proposed front setbacks are: Twenty feet (20); fifteen (15) feet  for homes with a side entry garage (Attachment 1); An example of a side entry garage is provided in Attachment 4. NOTE: The Town of Oro Valley defines a setback as: the shortest straight-line distance from the property boundary to a building, structure, sign or the like located on the same property or lot. Staff have identified 5 key factors relevant to the proposed text amendment:  SUBJECT AREA AND IMPACT OF PROPOSED CODE AMENDMENT: The proposal is being requested by Fairfield homes for their site 'Vermillion at Rancho Vistoso' but applies to all areas designated Low Density Residential (LDR) within Rancho Vistoso. However, all residential properties outside the applicant area have existing front setbacks within their HOA design standards that are stricter than what is proposed by the amendment. As such, the existing subdivisions setbacks will not be functionally changed, and only the applicant property will be affected by the proposed code amendment. 1. INTENT OF ORIGINAL CODE - ENCOURAGE VARIED SETBACKS: The intent of the original code language is to encourage varied setbacks by use of an average setback. This is to provide a unique street scape appearance and character. The proposed code language will meet this intent, as the Oro Valley Zoning Code Revised (OVZCR) also provided for varied setbacks (Addendum A, 3.1.B.2 & 3.1.B.3) 2. PROPOSED CODE CONFORMS WITH GENERAL PLAN AND ALLOWS MEANINGFUL DESIGN FLEXIBILITY: The request has been reviewed for conformance with the Your Voice, Our Future General Plan. The proposed setback modifications still help provide a varied streetscape as intended by the original standards, and also provides additional design opportunities for environmental conservation and larger backyards. 3. SIDE-ENTRY GARAGE PRECEDENT WITHIN RANCHO VISTOSO: Similar front setbacks are already found within the Rancho Vistoso PAD and its subdivisions, such as Centerpointe.  4. STAKEHOLDER ENGAGEMENT: Town staff organized two meetings; a meeting with HOA leaders, and a neighborhood meeting for residents. HOA leaders raised concerns regarding impacts to their existing setbacks, and were informed their HOA front setbacks remain in effect regardless of what the Zoning Code stipulates. Four residents attended the neighborhood meeting; no questions or comments were submitted to Town staff or the applicant. 5. BACKGROUND OR DETAILED INFORMATION: BACKGROUND: The purpose of this item is to consider the applicant's request to modify front setbacks for land utilizing the Low Density Residential (LDR) designation within the Rancho Vistoso Planned Area Development (PAD). To uniformly apply the code (as required by State law) the setbacks must be modified for the entire Low-Density Residential zoning district. In addition to Vermillion, four other subdivisions and a school site in Rancho Vistoso are zoned Low-Density Residential. These include Stone Canyon neighborhoods 1, 6, and 7; the Estates at High Mesa; and Painted Sky Elementary (see Attachment 2). EXISTING AND PROPOSED FRONT SETBACKS: The Town of Oro Valley defines a setback as "the shortest straight-line distance from the property boundary to a building, structure, sign or the like located on the same property or lot". The graphic below illustrates the existing LDR front setback on the left, and the desired outcome of the proposed standards on the right. 1. SUBJECT AREA AND IMPACT OF PROPOSED CODE AMENDMENT: The proposal is being requested by Fairfield homes for their site 'Vermillion at Rancho Vistoso' but applies to all areas designated Low Density Residential (LDR) within Rancho Vistoso. The map below (Attachment 2) identifies all LDR designated properties within the Rancho Vistoso Planned Area Development (PAD). However, all residential properties outside the applicant area have existing front setbacks within their HOA design standards that are stricter than what is proposed by the amendment. As such, a builder must meet HOA and Town standards. The stricter setbacks shall prevail. 2. INTENT OF ORIGINAL CODE - PROVIDE FOR VARIED SETBACKS The intent of the original code language is to encourage varied setbacks. This is to provide a unique street scape appearance and character. The proposed code language meets this intent by similarly encouraging varied setbacks. The graphic below demonstrates the difference between a varied street scape and an unvaried street scape.     The original code was drafted before the current design guidelines and standards, which now have stipulations for providing varied street scapes for single-family homes. All residential subdivisions are subject to the design standards provided within Addendum A.  Street trees, landscape themes, varied setbacks or architectural treatments shall be used to provide individual street character - Addendum A, 3.1.B.2 Varied lot widths and setbacks are encouraged - Addendum A, 3.1.B.3 The original PAD requirement provides a minimum setback and an average setback that encourage variation. Similarly, proposal provides different minimum setbacks for different home styles, allowing for greater setback variation by removing the average requirement. 3. GENERAL PLAN CONFORMANCE The request was reviewed for conformance with the Your Voice, Our Future General Plan. The proposed amendment allows building footprints to be further removed from existing riparian areas and provide larger back-yards while maintaining high quality, varied street scapes. This aligns with the following goals and policies of the General Plan:  Goal Q: A built environment that creatively integrates landscape, architecture, open space and conservation elements to increase the sense of place, community interaction and quality of life. Goal U: Conservation of natural and cultural resources through effective land use and transportation planning, design, construction and management Policy LU.1: Promote land use development practices and programs that conserve and minimize impacts to natural and cultural resources 4. SIDE-ENTRY GARAGE PRECEDENT WITHIN RANCHO VISTOSO Similar code language is already found within the Rancho Vistoso PAD and its subdivisions.  Maracay at Vistoso, a 101-unit subdivision northeast of the applicant property has setbacks of  Front setback of 20 feet Front setback of 15 feet for homes with side entry garage A 118-acre area, designated as Neighborhood 10 Parcels B & C and Neighborhood 11 Parcel AC, northeast of the applicant property has setbacks of  Front setback of 20 feet Front setback of 10 feet for homes with side entry garage 5. PUBLIC PARTICIPATION Town staff organized two meetings; one with HOA leaders of possibly impacted properties, and a neighborhood meeting for residents.  HOA leaders raised concerns regarding impacts to their existing setbacks, and were informed HOA setbacks remain in effect regardless of what the Zoning Code stipulates. Four residents attended the neighborhood meeting; no questions or comments were submitted to Town staff or the applicant.  A summary of the meeting is provided in Attachment 3. The following public notice has been provided:  Notification to all owners of residential-use Low-Density Residential zoned land Notification to all Homeowner's Associations Advertisement in the Daily Territorial Posts at Town Hall, on the Town website and OVprojects.com SUMMARY AND RECOMMENDATION In summary, the applicant's request (Attachment 1) is to remove the 25-foot average front setback requirement for Low Density Residential (LDR) zoned land within the Rancho Vistoso Planned Area Development (PAD) to utilize the existing 20-foot front setback minimum for standard homes, and allow homes with side-entry garages a front setback reduction to 15 feet. Staff finds that the proposed text amendment:  Functionally impacts only the applicant property as it does not change HOA standards1. Meets the existing LDR code intent of encouraging varied setbacks to create unique street character. Town design standards also promote varied front yard setbacks. 2. Conforms with the General Plan, allowing for larger back yards and opportunity to minimize impacts to wildlife habitat3. Is reflected in setbacks already applicable in other areas of the Rancho Vistoso PAD4. Was shared with HOA leaders and residents, and has had their questions and comments addressed.5. As such, staff recommends approval. FISCAL IMPACT: N/A SUGGESTED MOTION: The Planning and Zoning Commission may consider the following motions. The Planning and Zoning Commission may consider the following motions. I MOVE to recommend approval of the text amendment to the Low Density Residential Zoning of the Rancho Vistoso Planned Area Development to revise front setbacks in the district based on the finding it is in compliance with the General Plan. OR I MOVE to recommend denial of the text amendment to the Low Density Residential Zoning of the Rancho Vistoso Planned Area Development to revise the front setbacks in the district based on the following: ______________. Attachments Attachment 1 - Proposed Code Amendment  Attachment 2 - Map  Attachment 3 - Neighborhood Meeting Summary  Attachment 4 - Side Entry Garage  Amendments to Section 1.3(B)(2) of the Rancho Vistoso Planned Area Development. Deletions shown with strikethrough and ADDITIONS shown with ALL CAPS. 2. LOW DENSITY (1-3 RAC) RESIDENTIAL. a. Purpose. Similar to very low density residential this designation has been located in areas which have sensitive or rugged terrain and where protection of the natural features is a most important criteria. Low density from one (1) to three (3) units per acre shall also utilize the building envelope concept. The lots are large enough to allow the designation of permanent open space to be recorded on each lot for the area outside of the building envelope. b. Permitted Uses. 1) Uses listed under Very Low Density (01 RAC) shall apply. 2) Farms and ranches subject to the provisions of the OVZCR and Town Council approval. c. Property Development Standards. 1) Minimum Lot Area: Fourteen thousand five hundred twenty square (14,520) feet. 2) Minimum Lot Width: Sixty (60) feet 3) Density. There shall be a minimum of fourteen thousand five hundred twenty (14,520) square feet of lot area for each single family dwelling 4) Maximum Building Height: Thirty (30) feet, two (2) stories 5) Yard Setbacks. a) Front: Twenty-five (25) feet average; tTwenty (20) feet minimum; FIFTEEN (15) FEET FOR HOMES WITH A SIDE ENTRY GARAGE b) Side: Eight (8) feet c) Rear: Twenty-five (25) feet 1 Neighborhood Meeting Summary Proposed Front Yard Setback Reduction for land zoned Low Density Residential in the Rancho Vistoso Planned Area Development Zoom Online Meeting April 1, 2021 6:00 – 7:30 PM Introductions and Welcome Meeting facilitator Kyle Packer, Planner I, introduced the agenda for the meeting and public participation process. Approximately 12 residents and interested parties attended the meeting, including Vice Mayor Barrett, Council members Jones-Ivey and Bohen, Planning and Zoning Chair Gambill, Commissioners Henderson, Bergsma, and Sturmon, and Board of Adjustment member Affinati. Town Staff Presentation Kyle Packer, Planner I and the Town’s project manager for this proposal, provided a presentation that included: • Applicant’s request • Definition and example of setbacks • Description of subject areas Applicant Presentation The applicant’s representative, Paul Oland of Paradigm Land Design, representing Fairfield Homes, provided a presentation that included: • Applicant’s request & reasoning including: o Design flexibility o Increased home values Public Questions & Comments The public had no questions or comments regarding the project or proposed text amendment. Conclusion There were no questions for the applicant, Mr. Oland, from Paradigm Land Design, or Town staff to address related to the proposal and the associated impacts. It was determined a second neighborhood meeting will not be required. Participants were encouraged to contact Town staff to stay informed on this project. Mr. Packer closed the meeting, thanked everyone for their attendance and encouraged everyone to contact himself as the Town’s project manager, with any additional thoughts, comments or concerns.    Planning & Zoning Commission 3. Meeting Date:05/04/2021   Requested by: Bayer Vella, Community and Economic Development  Case Number: 2101017 SUBJECT: DISCUSSION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND CHAPTER 22 TO REVISE THE PLANNING DIVISION WORK PLAN PROCESS RECOMMENDATION: This item is for discussion and informational purposes only. The proposed code amendment is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1.  EXECUTIVE SUMMARY: The purpose of this item is to provide information about a proposed code amendment (Attachment 1) to update the process for the Planning Division Work Plan. The proposed code amendment enables use of the same administrative work plan process of all other Town departments. By doing so, it removes duplicative reviews of land use related items by the Commissions' and Town Council. Rationale for proposed amendment.  The Planning and Zoning Commission, Historic Preservation Commission and Town Council review the same land use related items twice through the current strategic leadership and work plan processes.  With the ratification of the Your Voice, Our Future General Plan, a strategic leadership plan is adopted every two years to establish Town-wide priorities and needs based on outstanding General Plan actions and other current issues. The Planning Division Work Plan is also created every two years in coordination with the Town's Strategic Leadership Plan (SLP). It further refines land use related objectives from the SLP and may include other outstanding actions from the General Plan or needs. The existing process for the work plan is considered by the Planning and Zoning Commission, Historic Preservation Commission and Town Council.  Both plans include similar land use related projects for the Planning Division to accomplish beyond daily operations. With the recent addition of all Town boards/commissions review of the strategic leadership plan, these land use related items are now reviewed twice by the Planning and Zoning Commission, Historic Preservation Commission and Town Council. The Planning Division Work Plan is the only department/division work plan considered by a commission or Town Council. In accordance with the General Plan, all other Town departments manage work plans internally to further refine and implement the strategic plan's objectives.  The proposed code amendment:   Removes consideration of the work plan from the Commissions' and Council's duties to eliminate redundancy with the strategic planning process and for consistency with other Town department work plan processes.  The Commissions' input during the strategic planning process is more beneficial as the strategic leadership plan is the basis for department work plans and allocates resources.  Maintains the Planning and Zoning Commission or Town Council's ability to initiate code amendments or other land use related projects as they arise. The proposed code amendment intentionally does not update the Commissions' duties to provide input into the strategic leadership plan because the code only includes the roles and duties of Planning related boards and commissions. As such, it is more appropriate to address input into future strategic leadership plans in a Town-wide policy (adopted by Town Council) to ensure all Town boards/commissions are included.  Maintains establishment of the Planning Division Work Plan (in line with the strategic plan) to be developed and managed by the Planning and Zoning Administrator.  Codifies the existing General Plan annual progress reporting process (presented to the Planning and Zoning Commission and Town Council) as a duty of the Planning and Zoning Administrator. The proposed code amendment is being provided for discussion and informational purposes only. It is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1.  BACKGROUND OR DETAILED INFORMATION: Prior to the formal establishment of a strategic plan, work plans were the primary source for prioritizing department  tasks beyond daily operations. However, the Your Voice, Our Future General Plan (ratified in 2016) established the hierarchy and process for strategic and work plans. Per the General Plan, the strategic plan sets priorities for all Town departments to address outstanding actions from the General Plan and other current needs. The strategic leadership plan sets policies to allocate resources and direct staff. Whereas, department work plans establish the specific tasks necessary to meet the strategic leadership plan's goals and objectives.   In prior years, the Strategic Leadership Plan was developed and adopted by Town Council. However, the process has recently evolved to include all Town boards/commissions in the strategic planning process. This improvement illuminated redundancy within the Planning Division's work plan process.  The proposed code amendment (Attachment 1) implements the same administrative work plan process used by all other Town departments to focus the Commissions' review of the land use related projects during the strategic planning process. By doing so, the proposed code amendment removes the duplicative review of land use items by the Commissions' and Town Council. The rationale and specifics about the proposed code amendment is provided below.  DISCUSSION AND ANALYSIS Rationale for proposed code amendment 1. Duplicative reviews of land use related items. As established by the General Plan, a strategic leadership plan is adopted by Town Council every two years to prioritize actions from the General Plan and other identified needs. This Town-wide policy document is further refined by all Town departments through individual work plans. For instance, the Planning Division Work Plan includes key projects to meet the land use related goals and objectives from the Town Council adopted Strategic Leadership Plan. Additional items identified by the Commissions' or Town Council may be included on the Planning Division Work Plan.  The existing process for the Planning Division Work Plan includes consideration by the Planning and Zoning Commission, Historic Preservation Commission and adoption by Town Council. This process was adopted long before a formal strategic planning process was implemented in 2016. Since its inception, the strategic planning process has evolved. This year all Town boards/commissions are invited to participate and provide input on the Strategic Leadership Plan. The Commissions' input is most beneficial during the strategic planning process as it allocates resources and is the basis for the Planning Division Work Plan. However, now the Planning and Zoning Commission, Historic Preservation Commission and Town Council review the same land use related items twice through the strategic plan and work plan processes. For example, the image below shows the overlapping items in the existing work plan and proposed strategic leadership plan.   2. Consistency with other Town department work plan processes. The improved strategic planning process illuminated the redundancy of the Planning Division's work plan process as all other Town departments develop and manage work plans internally. The current work plan adoption process was established in the original zoning code adopted in 1981. Other than minor changes (inclusion of the Historic Preservation Commission) the process has remained substantially the same. However, the General Plan's establishment of a formal strategic plan necessitated a need to review the work plan process, which was further warranted by the recent updates to the strategic planning process.  As supported by the General Plan, focus of Commissions' and Town Council's purview should be on the strategic leadership plan. All other Town departments update their respective boards/commissions and Town Council of their progress on implementing the General Plan rather than individual work plans. Proposed Code Amendment The proposed code amendment:  Removes consideration of the work plan from the Commissions' and Council's duties to eliminate redundancy with the strategic planning process and for consistency with other Town department work plan processes. Maintains the Commissions' and Town Council's ability to initiate code amendments or other projects as needs arise.  Maintains establishment of a Planning Division work plan (in line with the strategic plan) to be developed and managed by the Planning and Zoning Administrator. Codifies the existing General Plan annual progress reporting process (presented to both the Planning and Zoning Commission and Town Council) as a duty of the Planning and Zoning Administrator.  The proposed code amendment intentionally does not update the Commissions' duties to provide input into the strategic leadership plan because the code only establishes the roles and duties of Planning related boards and commissions. As such, it is more appropriate to address input into future strategic leadership plans in a Town-wide policy (adopted by Town Council) to ensure all Town boards/commissions are included. SUMMARY AND CONCLUSION In summary, the proposed code amendment (Attachment 1) updates the Planning Division work plan process. The existing process was established prior to implementation of a formal strategic planning process and includes review by the Planning and Zoning Commission, Historic Preservation Commission and Town Council. The Your Voice, Our Future established the strategic planning process, which has evolved to include input from all Town boards/commissions. Although more beneficial, the Planning and Zoning Commission, Historic Preservation Commission and Town Council now review the same land use items twice (through the strategic plan and work plan process). This duplicative effort only affects the Planning Division Work Plan as all other Town departments develop and manage their work plans internally.  The proposed code amendment enables use of the same administrative work plan process used by all other Town departments to focus the Commissions' review of the land use related projects during the strategic planning process. By doing so, the proposed code amendment removes the duplicative review of land use items by the process. By doing so, the proposed code amendment removes the duplicative review of land use items by the Commissions' and Town Council. This item is for information and discussion purposes only. The proposed code amendment is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1.  FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for informational and discussion purposes only. The proposed code amendment is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1.  Attachments ATTACHMENT 1 - PROPOSED CODE AMENDMENT  Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 1 Section 21.3 Planning and Zoning Commission A. Scope The Planning and Zoning Commission (PZC) primarily advises the Town Council on planning and zoning policies, land use, development plans, amendments and regulations as authorized by A.R.S. Title 9, Chapter 4. The Planning and Zoning Commission is the planning agency for the Town of Oro Valley, and has the powers necessary to enable it to fulfill its planning function, in accordance with A.R.S. 9-461.01(A) and B, as described in subsection B of this section. ((O)17-05, 06/07/17) B. Powers and Duties The Planning and Zoning Commission performs the following duties: 1. Planning and Zoning Work Plan The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on the Planning Division Work, which outlines primary work objectives of the Planning Division. 1.2. General Plan The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on the General Plan and amendments thereto which establishes the goals of Oro Valley regarding future development of the Town. 2.3. Land Use Plans The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on special land use plans or studies. 3.4. Zoning Code Amendments The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on amendments to this Code in accordance with Section 22.3, Amendments. 4.5. Conditional Use Permits Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 2 The Planning and Zoning Commission provides recommendations to the Town Council on conditional use permits. 5.6. Rezoning a. The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on rezoning of property in accordance with Section 22.3. 6.7. Design Review and Other Authorities a. The Planning and Zoning Commission makes decisions or provides recommendations to the Town Council regarding conceptual design submittals and other applications as provided in Table 22-9. 7.8. Other Matters The Planning and Zoning Commission may initiate or, at the request of the Town Council, shall conduct special studies or perform other functions relating to planning and zoning matters. ((O)17-05, 06/07/17; 6/11 supplement, 06/11) C. Transaction of Business 1. The Planning and Zoning Commission shall conduct its business in accordance with the Arizona Revised Statutes, applicable Town regulations, and its rules and procedures as approved by the Town Council. 2. The Planning and Zoning Administrator shall be the Executive Secretary of the Planning and Zoning Commission. 3. The Planning and Zoning Commission Chair, or his/her designee, has the right to appear before the Town Council on items of interest to the Planning and Zoning Commission. 4. Recommendations and/or decisions of the Planning and Zoning Commission should be based exclusively on the merits of the application, validity of the testimony presented at hearings and conformance with the General Plan and Town Codes. ((O)17-05, 06/07/17) D. Effect of Decisions Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 3 All Planning and Zoning Commission recommendations, final actions, and findings of decisions shall be transmitted to the Town Council regardless of vote. Section 21.4 Planning and Zoning Department A. Scope The Planning and Zoning Department is the lead agency for the administration of this Code and serves as the professional staff of the Planning and Zoning Commission. B. Powers and Duties of the Planning and Zoning Administrator The Planning and Zoning Administrator, with the applicable staff, performs the following duties in accordance with the A.R.S.: 1. Supervision The Planning and Zoning Administrator supervises the various operations of the department. 2. Annual DIVISION WORK Planning Program The Planning and Zoning Administrator develops the annual DIVISION WORK plan program TO IMPLEMENT LAND USE RELATED OBJECTIVES FROM THE STRATEGIC PLAN ADOPTED BY TOWN COUNCIL. after initiation by the Planning and Zoning Commission. 3. Plans and Regulations The Planning and Zoning Administrator maintains the General Plan and the land use plans, policies, and regulations for their implementation. THE PLANNING AND ZONING ADMINISTRATOR PROVIDES ANNUAL PROGRESS REPORTS ABOUT THE IMPLEMENTATION OF THE GENERAL PLAN TO THE PLANNING AND ZONING COMMISSION AND TOWN COUNCIL. 4. Specific Plans The Planning and Zoning Administrator provides recommendations to the Planning and Zoning Commission and Town Council on specific plans and administers adopted specific plans. 5. Rezoning Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 4 The Planning and Zoning Administrator provides recommendations to the Planning and Zoning Commission and Town Council on the rezoning of property and administers approved rezonings. 6. Subdivision Plats and Development Plans The Planning and Zoning Administrator reviews, coordinates, and administers the processing of subdivision plats and development plans in accordance with Chapter 26, Subdivision and Site Plans. 7. Boards, Commissions and Committees The Planning and Zoning Administrator provides administrative assistance to the planning and zoning boards, commissions, and committees appointed by the Town Council. 8. Compliance Review The Planning and Zoning Administrator reviews all permits for use or improvement of property prior to issuance by the Town in order to determine if the proposed activity will be in compliance with this Code. 9. Interpretation a. The Planning and Zoning Administrator shall be responsible for interpretation of the zoning code. Interpretations may be considered if there is a question of clarity of any provision of the zoning code, or a determination of analogous use is required within the permitted uses of a specified zoning district. b. An interpretation is a formal explanation of a provision of the zoning code issued in writing by the Planning and Zoning Administrator based on a request, as differentiated from an administrative decision pursuant to Section 22.12 which is the routine application of the zoning code. c. Requests for interpretation shall be filed with the Planning and Zoning Administrator with the required fee. The Planning and Zoning Administrator may also initiate an interpretation. The Planning and Zoning Administrator shall issue a written interpretation within ten (10) days following receipt of the request. Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 5 d. Planning and Zoning Administrator interpretations may be appealed to the Board of Adjustment in accordance with Section 21.6.G. e. Interpretations issued pursuant to this section shall be published on the Town’s website. Additionally, a record of interpretations shall be maintained and available for public review and inspection at the office of the Town Clerk. 10. Enforcement The Planning and Zoning Administrator enforces the provisions of this Code and acts as the Planning and Zoning Administrator, in accordance with A.R.S. 9-462.05, by all means prescribed by law. 11. Other Duties1 The Planning and Zoning Administrator acts as the Executive Secretary of the Planning and Zoning Commission. The Planning and Zoning Administrator is responsible for accurate and complete transmittal and recordation of Commission actions. When functioning as Executive Secretary of the Planning and Zoning Commission before the Town Council, the Planning and Zoning Administrator shall represent the Planning and Zoning Commission actions to the Town Council. The Planning and Zoning Administrator performs such other functions as may be necessary in the administration of the department or as provided by the Town Council and Town Manager. Section 21.9 Historic Preservation Commission A. Scope In accordance with the General Plan: Archaeological and Historic Resources Element, the Historic Preservation Commission facilitates the conservation of cultural resources in the Oro Valley community. ((O)11-01, 02/16/11) B. Powers and Duties In addition to other powers and duties of the Historic Preservation Commission specified in Article 6- 10 of the Oro Valley Town Code, the Historic Preservation Commission performs the following: Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 6 1. Planning and Zoning Work Plan The Historic Preservation Commission provides recommendations to the Town Council on the annual work plan, which is a formal list of the Planning Department’s annual land use policy and zoning work projects. 1.2. General Plan The Historic Preservation Commission reviews and recommends cultural resource conservation policies for inclusion in the General Plan. 2.3. Zoning Code Amendments The Historic Preservation Commission reviews and recommends zoning requirements, historic districts, and design guidelines pertaining to conservation of cultural resources. 3.4. Development Review The Historic Preservation Commission considers evidence and recommends action upon appeal or review of the Planning and Zoning Administrator’s determination of cultural resource significance and/or action specified within a formal treatment plan. 4.5. Special Inventories or Plans The Historic Preservation Commission shall maintain a list of known significant cultural resources for consideration in planning of current and future development. ((O)11-01, 02/16/11) C. Transaction of Business The Planning and Zoning Administrator shall apprise the Historic Preservation Commission of all determinations of significance, treatment plan approvals, and zoning enforcement actions that involve a cultural resource. Section 22.4 Zoning in Conformance with the General Plan In order to ensure the orderly implementation of the Town’s adopted General Plan, the following procedures shall be observed: Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 7 A. Zoning Conformance Analysis The Planning and Zoning Commission shall initiate a yearly analysis of zoning conformance with the adopted Oro Valley General Plan. The analysis may include all or part of the Town boundaries, as established by the Commission’s work plan (as adopted by Town Council). The Commission shall forward the Zoning Conformance Analysis to the Town Council no later than December 1st of each year. The analysis shall include the following components: 1. Parcel Inventory An inventory of individual parcels with zoning not in conformance with the adopted General Plan. 2. Zoning Status The current zoning status of the parcels not in conformance with the adopted General Plan. Zoning status will be accorded one of the following designations: a. Conditional Zoning Zoning which has been granted subject to conditions that have not yet been satisfied. b. "Hard" Zoning Zoning for which the property owner has satisfied all conditions of the Town. c. Vested Zoning Zoning that has been established by the issuance of a building permit and the property owner’s substantial expenditures in reliance on the building permit. 3. Problem Statement For each parcel with zoning not in conformance with the adopted General Plan, a Problem Statement shall be prepared, by the designated Town Staff, stating the threats that the existing zoning poses to orderly development of the community. The problem statement shall address the following issues, as pertinent: a. Environmental/Service System Issues Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 8 i. Environmental impacts (noise, air quality, riparian impacts, sensitive landforms, adverse soils) - Town Engineer and Planning and Zoning Administrator ii. Impacts to groundwater supplies - Town Engineer iii. Effects on surface water - Town Engineer iv. Traffic impacts relative to existing roadway systems - Town Engineer v. Adequacy of wastewater facilities - Town Engineer and Pima County Wastewater vi. Impacts public safety/police and fire protection - Police Chief vii. Adequacy of potable water - Town Engineer b. Design Issues i. Compatibility with adjacent uses ii. Building height and viewshed considerations iii. Density and lot coverage issues iv. Parking and lighting concerns B. Conflict Priority List Along with the yearly Zoning Conformance Analysis, the Planning and Zoning Commission shall forward a prioritized list of specific parcels, having zoning not in conformance with the adopted General Plan, that pose the most significant threats to the orderly development of the Town. The most significant threats will be those judged to present significant environmental and service system issues, as outlined in subsection T.1.c.i. The prioritized list of conflicts shall form the basis for an Action Plan. C. Action Plan The Action Plan shall include recommendations to the Town Council to resolve zoning conflicts with the General Plan. The Action Plan shall specify one or more possible recommended actions from the following list: 1. Additional Performance Standards Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 9 For conflicts consisting primarily of design issues (subsection T.1.c.ii.) on parcels with hard zoning or vested zoning, the Planning and Zoning Commission may recommend enhanced performance standards for the appropriate district or to the individual rezoning application. Additional performance standards may include, but are not limited to, setback requirements, height limitations, buffer requirements, cluster incentives, or any other standard with a direct relationship to the design issues at hand. 2. Transfer of Development Rights For conflicts based on significant environmental and service system issues, the Planning and Zoning Commission may recommend, and the Town Council may adopt provisions enabling the transfer of development rights to a parcel or parcels that have demonstrated service capacity and appropriate natural characteristics with agreement of the property owner(s). 3. Change in Zoning Designation In the case of parcels with conditional zoning, or parcels that pose an extreme danger to public health and/or safety due to environmental or service system issues, the Planning and Zoning Commission may initiate, and the Town Council may approve, a change in zoning designation to a category compatible with the General Plan Land Use Element. Any recommendation by the Planning and Zoning Commission for a change in the zoning designation of a parcel must be accompanied by the following documentation: a. Legal Analysis A legal analysis, prepared by the Town’s attorney, analyzing the defensibility of the Problem Statement prepared for the parcel and verifying the zoning status of the property. b. Supporting Documentation The designated Town Staff is responsible to provide the supporting documentation, as specified by the Problem Statement. 4. Town Acquisition of Property In the case of parcels with conditional zoning, or hard zoned and vested parcels that pose an extreme danger to public health and/or safety due to environmental or service system issues, but in which the Town of Oro Valley has limited ability to effect a zoning change, the Planning Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 10 and Zoning Commission may recommend, and the Town Council may approve, the purchase of the property. Any recommendation by the Planning and Zoning Commission for the purchase of a property must be accompanied by the following documentation: a. Legal Analysis A legal analysis, prepared by the Town’s attorney, analyzing the defensibility of the Problem Statement prepared for the parcel and verifying the zoning status of the property. b. Supporting Documentation The designated Town Staff is responsible to provide the supporting documentation, as specified by the Problem Statement.