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Packets - Planning and Zoning Commission (184)
AGENDA ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION June 1, 2021 ONLINE ZOOM MEETING Click link to join: https://orovalley.zoom.us/j/98284879265 To attend via phone only, dial 1-346-248-7799, then enter meeting/webinar ID: 982 8487 9265 The Town recently updated its Zoom capability to allow for increased public attendance and to better facilitate the Town's virtual meetings. When you log in to the meeting you will be added as an attendee. You will be able to address the Commission during the "Call to Audience," public hearing and public comment items on the agenda. If you wish to address the Commission during those parts of the agenda, select "Raise your hand" from the Zoom controls and wait until you are called upon to speak by the Chair. Town staff will then unmute your microphone and camera. For additional information about the Town's Zoom meetings, visit https://www.orovalleyaz.gov/Government/Departments/Town-Clerk/Zoom-meeting-attendance Executive Sessions – Upon a vote of the majority of the Planning and Zoning Commission, the Commission may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda. REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE MAY 4, 2021 REGULAR SESSION MEETING MINUTES 2.DISCUSSION AND POSSIBLE ACTION REGARDING REVISED CONCEPTUAL ARCHITECTURE FOR DEVELOPMENT AREA C OF THE LA POSADA SENIOR LIVING FACILITY, LOCATED ON THE SOUTHEAST CORNER OF NARANJA DRIVE AND 1ST AVENUE 3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND ASSOCIATED CHAPTERS TO REVISE THE PLANNING DIVISION WORK PLAN ADOPTION PROCESS PLANNING UPDATE (INFORMATIONAL ONLY) ADJOURNMENT POSTED: 5/25/2021 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application Zoom, https://orovalley.zoom.us/j/98284879265, or may participate telephonically only by dialing 1-346-248-7799 then enter Meeting ID: 982 8487 9265, prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, please "raise your hand" during the meeting when the chair announces that it is the appropriate time to do so. For those participating in the meeting through Zoom, place your cursor towards the bottom, middle of the page and look for the "Raise Hand" icon and click on it to "raise your hand" to speak. For those participating via phone only, press *9 to "raise your hand". 4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted. 5. If a member of the public would like to submit written comments to the Planning and Zoning Commission for their consideration prior to the meeting, please email those comments to jancona@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have any questions, please contact the Commission's recording secretary at jancona@orovalleyaz.gov. Planning & Zoning Commission 1. Meeting Date:06/01/2021 Requested by: Bayer Vella, Community and Economic Development Case Number: N/A SUBJECT: REVIEW AND APPROVAL OF THE MAY 4, 2021 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the May 4, 2021 meeting minutes. Attachments 5-4-2021 Draft Minutes D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION May 4, 2021 MEETING HELD VIA ZOOM REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m. ROLL CALL Present: Hal Bergsma, Commissioner Bob Henderson, Commissioner Jacob Herrington, Vice Chair Ellen Hong, Commissioner Skeet Posey, Commissioner Daniel Sturmon, Commissioner Celeste Gambill, Chair Staff Present:Michael Spaeth, Principal Planner Joe Andrews, Chief Civil Deputy Attorney Attendees: Melanie Barrett, Town Council Liaison PLEDGE OF ALLEGIANCE Chair Gambill recited the Pledge of Allegiance to the Commission and audience. CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett thanked the Commission for their work on the Westward Look and Oro Vista apartment expansion cases and provided updates on upcoming Town Council meeting agenda items. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE APRIL 6, 2021 REGULAR SESSION MEETING MINUTES Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to approve the Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to approve the April 6, 2021 meeting minutes. A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye Chiar Gambill - Aye Vote: 7 - 0 Carried 2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED SETBACK REDUCTIONS FOR LAND ZONED LOW DENSITY RESIDENTIAL WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT Planner Kyle Packer provided a presentation that included the following: - Purpose: Rancho Vistoso Low Density Residential (LDR) front setback - Subject areas - Proposed code duplicates intent to provide varied streetscapes - Rancho Vistoso side entry example - Overview of front setbacks in Rancho Vistoso - Overview of approximate LDR equivalent front setbacks - General Plan Conformance - Public participation - Summary and recommendation Applicant Paul Oland with Paradigm Land Design, provided information about the Vermillion development and a graphic showing the existing and proposed setbacks. The Commission did not have any questions or comments. Chair Gambill opened the public hearing. There were no speaker requests. Chair Gambill closed the public hearing. Discussion ensued among the Commission and the applicant. Motion by Commissioner Skeet Posey, seconded by Commissioner Bob Henderson to recommend approval of the text amendment to the Low Density Residential Zoning of the Rancho Vistoso Planned Area Development to revise front setbacks in the district based on the finding it is in compliance with the General Plan. A roll call vote was taken: A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye Chiar Gambill - Aye Vote: 7 - 0 Carried 3.DISCUSSION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND CHAPTER 22 TO REVISE THE PLANNING DIVISION WORK PLAN PROCESS Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Background information - Relationship between plans - Remove redundancy and use same process as other departments - Additional aspects of the proposed amendment - Summary and conclusion Discussion ensued among the Commission and staff. 4.DISCUSSION REGARDING LAND DEVELOPMENT IN RANCHO VISTOSO Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Background information - Town-wide: Overview of land development - Town-wide: Open Space - Rancho Vistoso: Overview of land development - Rancho Vistoso: Open Space - Comparison of Town-wide and Rancho Vistoso development - Rancho Vistoso Master Plan - Rancho Vistoso: Unplanned vacant land - Town-wide: Single-family residential growth trends - Rancho Vistoso: Residential growth trends - Rancho Vistoso: Residential projections - Summary and key takeaways Discussion ensued among the Commission and staff. PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth provided information on an upcoming neighborhood meeting and the next Planning and Zoning Commission meeting. He also shared that his last day with the Town is on Friday, May 7. He thanked the Commission for their service to the Town. A few Commission members and Council Liaison Melanie Barrett shared kind words for Mr. Spaeth. ADJOURNMENT Motion by Commissioner Daniel Sturmon, seconded by Vice Chair Jacob Herrington to adjourn the meeting. Chair Gambill adjourned the meeting at 7:10 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 4th day of May, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist Planning & Zoning Commission 2. Meeting Date:06/01/2021 Requested by: Bayer Vella, Community and Economic Development Case Number: 2101164 SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING REVISED CONCEPTUAL ARCHITECTURE FOR DEVELOPMENT AREA C OF THE LA POSADA SENIOR LIVING FACILITY, LOCATED ON THE SOUTHEAST CORNER OF NARANJA DRIVE AND 1ST AVENUE RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The purpose of the applicant's request is to consider revised conceptual architecture (Attachment 1) for Development Area C only of the La Posada Senior Living Facility (formerly known as Nakoma Sky), located on the southeast of the Naranja Road and 1st Avenue (see image to the right). A previous architecture design for Development Area C was approved by Town Council in 2016. Per code, any significant design changes require reconsideration by the Planning and Zoning Commission and Town Council. A revised site plan will be processed separately and will very likely meet code standards (using the same circulation pattern and development area) for administrative approval. As such, the focus of this item is only on the architectural design and the Planning and Zoning Commission is tasked with providing a recommendation to Town Council. Although the revised architecture is similar to the previously approved design, the following elements are changed: Reconfiguring the approved colors and materials to create a more contemporary architectural style (style is permitted by code). This is particularly noticeable on the main entry's elevation and residential buildings (see Figure 1 below). The maximum height (75', 5 stories)was previously approved as part of the PAD zoning in 2014 and is not under consideration. However, the revised design reduces the building mass by decreasing the height of the residential buildings from east to west. Figure 1: Style differences between previously approved and revised designs The parameters for the Planning and Zoning Commission's consideration is limited to compliance with the Nakoma Sky PAD architecture requirements, which include the Town's Design Principles and applicable design standards. The applicant's proposal (Attachment 1) uses a contemporary southwest architectural design that includes 4 residential buildings, an arrival building and 2 amenity buildings (see Figure 2 below). Notable elements include: Use of the previously approved colors and materials, including the green, standing-seam metal roof. Cohesive designs on all four sides of the buildings that use architectural features on the ground level to define entries, enhance the pedestrian level and unify all the buildings Landscape terraces and a reduction in building height to reduce the scale and mass of the larger residential buildings Figure 2: Revised architecture design In summary, the revised architecture is similar to the previously approved architecture design but is more contemporary. The revised style is permitted by code and uses the previously approved In summary, the revised architecture is similar to the previously approved architecture design but is more contemporary. The revised style is permitted by code and uses the previously approved colors and materials palette. Therefore, staff recommends approval finding the revised design for Development Area C is in conformance with Nakoma Sky PAD, including the Town's Design Principles and applicable design standards. Architecture for the other development areas will be considered by the Planning and Zoning Commission and Town Council at a future date. BACKGROUND OR DETAILED INFORMATION: Existing Site Conditions: Zoning: Nakoma Sky Planned Area Development (PAD) Gross area: 79 acres Vacant property with hillsides and several washes. Related approvals: 2014: Rezoning to Nakoma Sky Planned Area Development (PAD) and Minor General Plan Amendment approved 2015: Planned Area Development amendment to modify the Tentative Development Plan and architecture concept approved. 2016: Conceptual Site Plan, Landscape Plan and Architecture approved. 2018: Final design plans, including architecture administratively approved. An architecture concept for the development was originally approved with the rezoning in 2014. The concept was then amended in 2015 to break up the 5-story buildings. The architecture design for Development Area C was further detailed and approved by Town Council in 2016. The revised design (Attachment 1) aims to replace the previously approved design for Development Area C only. Per code, significant design changes require reconsideration by the Planning and Zoning Commission and Town Council. Revisions to the site plan will be processed separately and will very likely not be substantial changes (to the circulation or developable area) and processed administratively. The Planning and Zoning Commission's focus is only on the architecture design. The parameters for consideration is the proposal's compliance with the PAD architecture design requirements, which includes the Town's Design Principles (Section 22.9.D.5) and applicable design standards (Addendum A, Section 2.2). The revised design is similar to the previously approved design, yet it reconfigures the approved colors and materials to create a more contemporary style. Additionally, the building mass is further reduced by decreasing the building height of the residential buildings from east to west, which lessens the visibility to the public. Details analyzing the revised design for zoning conformance are provided below. Notable requirements are shown in italics, followed by staff commentary. DISCUSSION/ANALYSIS 1. Nakoma Sky PAD Architecture Design Requirements. The visual impact of the bulk and mass of the apartment building in the campus core (subject area) shall be mitigated through the use of : Varied roof and all planes, with a heightened emphasis on the roofline of the southern wing of the building- The applicant's proposal varies the roofline by stepping each residential down from east to west, including the southern wing of the building (see Figure 3 below). The revised design utilizes the same green, standing seam metal roof as the previously approved PAD concepts and design. Unlike the other designs, the revised architecture further breaks up the building mass by reducing the building height from east to west. Landscaped terraces on multiple levels of the building shall be increased to provide a more uniform treatment of the building elevations- The revised design includes landscape terraces on the facades of the buildings most visible to the public (see Figure 3 below). The terraces further break up the roofline and add relief to the building mass. Low reflectivity windows and muted earth tone colors- The revised design uses the previously approved color and materials palette. The tones, specifically the roof color were focal points during the rezoning review. The use of glazing is similar to the PAD concept and utilizes overhangs to shade facades with substantial windows (as required by code). Architectural features on the building to soften the building facade - Key elements unifying all the buildings, are the materials defining the entires and pedestrian level of the buildings. Every residential building includes textured stone to ground the buildings and define entries with stone veneer or wood texture. The arrival plaza and amenity buildings (indoor pool, fitness center) include glazing and also wood texture or stone veneer to unify the pedestrian level on all the buildings. Figure 3: Varied Roofline and Landscape Terraces The architecture character and theme of the project shown in the PAD shall be enhanced and improved to reflect the design elements listed above- Although a more contemporary style (permitted by code), the revised design uses similar elements from the previously approved concepts. Specifically the design uses the previously approved colors and materials palette, including the green roof. However, the revised concept uniformly reduces the building height from east to west (see Figure 4 below), which further enhances the design and reduces the building scale and mass. Figure 4: Comparison between designs 2. Design Principles (Section 22.9.D.5). Section 22.9.D.5.b.i: Design: building architectural design shall be appropriate for the climate and characteristics of the Sonoran Desert, including indigenous and traditional textures, colors, and shapes found in and around Oro Valley. All development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. shapes found in and around Oro Valley. All development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. The revised design is a contemporary style yet still utilizes the materials and colors previously approved for the site. The style is in conformance with Addendum A, Section 2.2, which states while a single type or combination of the above [Southwest Traditional, Territorial, Pueblo, Spanish Colonial or Tuscan] is not required, the use of or a contemporary interpretation of historic styles is strongly encouraged. The stucco material, stone veneer and standing seam metal roof are all common in Oro Valley, creating a contemporary design reflective of the Sonoran Desert and vernacular of the region. Section 22.9.D.5.b.ii: Scale, Height and Mass: building scale, height and mass shall be consistent with the Town-approved intensity of the site, designated scenic corridors, and valued mountain views. Buildings shall be designed to respect the scale of adjoining areas and should mitigate the negative and functional impacts that arise from scale, bulk and mass. The approved maximum building height permitted by the PAD is 75 feet (5-stories) for a maximum of 25% of the building area. The location and amount of 5-story buildings are not under consideration. For reference only, the revised design complies with the approved height requirements by positioning the 5-story buildings in areas naturally screened from public view and composes 23% of the building area. The revised architecture design also reduces the height of each residential building as they get closer to the areas visible to the public. The building mass is further reduced by using pitched and overhanging roofs, natural earth tones and by breaking up the larger buildings into smaller geometric shapes (see Figure 5 below). Figure 5: Building scale, PAD approved height and mass Section 22.9.D.5.b.iii: Facade Articulation: all building facades shall be fully articulated, including variation in building massing, roof planes, wall planes, and surface articulation. Architectural elements including, but not limited to, overhangs, trellises, projections, awnings, insets, material, and texture shall be used to create visual interest that contributes to a building’s character. The revised design fully articulates all four-sides of the buildings. The arrival plaza and amenity buildings use cohesive design elements, such as glazing, stone veneer and wood texture to create visual interest at the pedestrian scale. The larger residential buildings use various earth tones, screening for private patios and different window fenestration techniques (insets and framing) to articulate the wall planes. Additional details are provided on the ground level and around the entries to enhance the pedestrian scale. The required landscape terraces and projections along the wall planes further articulate these larger buildings and break-up the building mass (see Figure 6 below). Figure 6: Facade Articulation Section 22.9.D.5.b.v: Screening: Building design and screening strategies shall be implemented to conceal the view of loading areas, refuse enclosures, mechanical equipment, appurtenance, and utilities from adjacent public streets and neighborhoods. As noted on the revised design, all mechanical equipment will be screened by the parapets or opaque walls. Screening is also provided for the service area, which is located behind a wall compatible to the design. The parking garage is also painted to match the main building and blend with the natural desert landscape. 3. Design Standards (Addendum A, Section 2.2) In addition to the Design Principles, Figure 7 depicts how the other applicable design standards have been met. Figure 7: Applicable design standards and associated exhibits The revised design uses the same color and materials palette previously approved. Of note, the design provides sufficient shade along facades with substantial glazing, meeting all applicable design standards related to colors and materials. SUMMARY AND RECOMMENDATION In summary, the revised architecture (Attachment 1) for Development Area C of La Posada is similar to the previously approved design but reconfigures the approved colors and materials to create a more contemporary style. This is specifically noticeable on the main entry elevation and residential buildings. However, the revised design further reduces the building mass by uniformly decreasing the height of the residential buildings from east to west and including landscape terraces. Therefore, staff recommends approval finding the revised design for Development Area C meets the Nakoma Sky Planned Area Development design standards, including the Design Principles and applicable Design Standards. Architecture for the other development areas will be considered by the Planning and Zoning Commission and Town Council at a future date. FISCAL IMPACT: N/A SUGGESTED MOTION: The focus of this item is on the architecture design only. The Planning and Zoning Commission may consider the following motions: I MOVE to recommend approval of the revised conceptual architecture for Development Area C of the La Posada Senior Care Living Facility based on the finding it is in conformance with the Nakoma Sky PAD, Design Principles and applicable Design Standards. OR I MOVE to recommend denial of the revised conceptual architecture for Development Area C the La Posada Senior Care Living Facility based on the finding:_______________________________. Attachments ATTACHMENT 1 - REVISED CONCEPTUAL ARCHITECTURE EXHIBIT A La Posada at Pusch Ridge Project Description/Narrative La Posada at Pusch Ridge is a new senior living community in the Town of Oro Valley that is designed to embrace the natural environment and enrich the life experience of its users. The project offers a variety of amenities including a resort style pool, spa and lounge areas, a clubhouse to host a variety of resident activities and events, and a health and wellness center that includes a gym, indoor pool, and spa. The entry areas include a lobby and dining experience that connects the users directly with the landscape visually and experientially. Other amenities are integrated within the courtyards and surrounding landscape including walking paths, butterfly gardens, a dog park and several common terraces facing the Catalina Mountains and Pusch Ridge. La Posada’s architectural language utilizes the PAD “architectural design criteria and rezoning conditions of approval” as well as the design principles established by the Town of Oro Valley on addendum A section 2.2. Representing this criteria the buildings feature the following elements: roof plane variation, wall plane(s) variation and articulation, varied building heights to mitigate the impact of the massing, previously approved colors and materials that reflect the regions muted earth tones and character of the Town of Oro Valley are deployed along with multiple landscaped terrace locations throughout the project. Representing the vernacular architecture of the region with a contemporary southwestern approach, the La Posada at Pusch Ridge architecture integrates with the native landscape to inform an inside-out user experience that creates a distinct identity while remaining consistent with the Town of Oro Valley’s identity. The Project Design-Builder, Diversified Design & Construction, Inc.; in collaboration with Gensler, the Architect; and The WLB Group, the Civil Engineer and Landscape Architect, are pleased to present the conceptual architecture to you for consideration. Conceptual Architecture Submittal Package May 03 2021 10930 North 1st Avenue Oro Valley, Arizona, 85737 LA POSADA AT PUSCH RIDGEDiversified Design & Construction, Inc. Design / Build Contractor 3237 East Fort Lowell Road Tucson, AZ 85716 520.327.7384 Gensler Architect 2575 E Camelback Rd Suite 175 Phoenix, AZ 85016 602.523.4900 The WLB Group, Inc. Civil & Landscape 4444 E. Broadway Blvd Tucson, AZ 85711 520.881.7480 Energy Systems Design, Inc. Mechanical Electrical and Plumbing 7135 E Camelback Rd Scottsdale, AZ 85251 480.481.4900 PK Associates Consulting Structural Engineers Structural 7434 East McDonald Drive Scottsdale, AZ 85250 480.922.8854 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 2 JJJ ME/MS#M34N OTE: EXISTIN G P ULLST ATIO NS TO REMAI NMA70 MA51 MA108J JJJJJJJJ J JJJ J J JJ JJJ J J J JJ J J J J JJ J JJ JSE E DETAIL #3I NSU LATE D SLA BFDTTT C071Pr e p t a ble w/ sinksFabr i cat o r Cust o m KECNo1/2"23. 0 9 @ 60 PSI1/ 2 " 2 3. 0 9 @ 60 PSI18" ( 2) 1 - 1 /2" Indi r ect Fl o o r S i n k C071Pr ep t a ble w/ sinks Fabr i cat o r Cust om KECNo1/2"23. 0 9 @ 60 PSI1/ 2 " 2 3 . 0 9 @ 60 PSI18" (2) 1- 1 /2" Indir e c t Fl oor S i n k TT C071Prep tabl e w/ sinks Fabr i c a t o r Cust o m KECNo1/ 2 "23. 0 9 @ 60 PSI1/ 2 " 2 3 . 09 @ 60 PSI18"(2) 1-1/2" Indi r e ct Fl o o r Si n k C071Pr ep t abl e w/ sinksFabr i cat orCust o mKECNo1/ 2" 23. 09 @ 60 PSI1/ 2" 23.09 @ 60 PSI18" (2) 1- 1/2" Indi r ectFl oor Si nkTT T CWI CWOCDDRRR$J JPRRRPPPP$$$$$$$$MAXQ MAXQ MAXQMAXQ MAXQ MAXQ MAXQ MAXQ MAXQ MAXQMAXQ MAXQMAXQCWOCWIMAXQT T J$J $$RR RRRRR RPMAXQ MAXQ MAXQ MAXQ MAXQ-1.5%-1.5%NG Gas F ire P itNG Gas Fire Pit42" STORAGE OFFICE RESTROOM RESTROOM UTILI TY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRY CARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR 30030015T 6X WASHER MIL NOR 30022 V8Z WASHER MILNOR 30 022 V8Z WASHER MILNOR 30022 V8Z WASHER 24x48x86(5 Tier)MILNORM122DRYERMILNORM122DRYERMILNORM122DRYER24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86 (5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)OVERALL SITE PLAN N Overall site plan - Project description / narrative STREET A FIRE LANE STREET B POOL ACTIVE LIVING PARKING GARAGE Project description / narrative La Posada at Pusch Ridge is a new senior living community in the Town of Oro Valley that is designed to embrace the natural environment and enrich the life experience of its users. The project offers a variety of amenities including a resort style pool, spa and lounge areas, a clubhouse to host a variety of resident activities and events, and a health and wellness center that includes a gym, indoor pool, and spa. The entry areas include a lobby and dining experience that connects the users directly with the landscape visually and experientially. Other amenities are integrated within the courtyards and surrounding landscape including walking paths, butterfly gardens, a dog park and several common terraces facing the Catalina Mountains and Pusch Ridge. La Posada’s architectural language utilizes the PAD “architectural design criteria and rezoning conditions of approval” as well as the design principles established by the Town of Oro Valley on addendum A section 2.2. Representing this criteria the buildings feature the following elements: roof plane variation, wall plane(s) variation and articulation, varied building heights to mitigate the impact of the massing, previously approved colors and materials that reflect the regions muted earth tones and character of the Town of Oro Valley are deployed along with multiple landscaped terrace locations throughout the project. Representing the vernacular architecture of the region with a contemporary southwestern approach, the La Posada at Pusch Ridge architecture integrates with the native landscape to inform an inside-out user experience that creates a distinct identity while remaining consistent with the Town of Oro Valley’s identity. LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 3 NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) Perspective 1 - View from southeast - La Posada at Pusch Ridge offers a variety of recreational indoor and outdoor areas for its residents. - The architecture embraces and blends with the native desert landscape enhancing the user experience across the site - All mechanical units will be screened by roof parapets and opaque screen walls. BC DE 1 A LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 4 NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) Perspective 2 - Arrival view from southeast - All roof drains will be architecturally integrated with the building - All balconies associated with units may be screened. Screening material noted on the material board - All roof leaders and downspouts will be internalized in the building BC DE 2 A LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 5 Perspective 3 - View of arrival plaza - Desert landscape areas and indoor - outdoor visual connectivity softens the building facade - Roof plane variation is provided on all of the campus buildings NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) BC DE 3 A LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 6 NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) Perspective 4 - View of residential units at ends of wings - The building height at the residential building ends step down reducing the overall building mass and visual impact from the south and east - Varied roofs and wall planes emphasize the roof line at the southern wing BC DE 4 A LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 7 NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) Perspective 5 - View of five story residential building - Differing buildings and roof materials create variation on the overall residential wings - Landscape terraces are located on multiple levels of the buildings - Residential window units are slightly recessed and integrated with stucco wall system BC DE 5 A LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 8 NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) Perspective 6 - View of residential building - All glass is low reflective - All material colors reflect muted earth tone colors - All mechanical units will be screened by roof parapets and opaque screen walls BC DE 6 A LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 9 NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier) MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D 24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) Perspective 7 - View of village courtyard - All landscape areas conform with the Oro Valley zoning code They enhance the built environment and user experience, functioning as enclosures for seating and gathering areas while providing water harvesting areas - The pool area creates a resort-like experience for all residents BC DE 7 A ENLARGED ELEVATIONS & MATERIAL SAMPLES LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 10 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 11 Enlarge elevations Standing seam metal roof - green El dorado stone mesquite cliffstone Pre finished wood textured cementitious siding Standing seam metal roof - green Aluminum store front system dark bronze Textured / patterned block Aluminum store front system dark bronze Clear glass Porte cochere area at commons building Amenity areas at common building / courtyard Stucco color: quiver tan Steel door painted color: quiver tan Stucco color: believable buff Stucco color: camelback Pre finished wood textured cementitious siding LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 12 Enlarge elevations El dorado stone mesquite cliffstone Textured / patterned block Stucco color: abbey brown Pre finished wood textured cementitious siding El dorado stone mesquite cliffstone Typical residential building elevation Typical residential building elevation Standing seam metal roof - green Mosquito screens Aluminum window frames color: desert sand Metal railing color: abbey brown Stucco color: Believalbe buf Stucco color: patchwork plum Standing seam metal roof - green Stucco color: quiver tan Stucco color: believable buff Stucco color: camelback Stucco color: patchwork plum Soffit material: architectural panel wood textured Pre fnished wood textured cementitous siding El dorado stone mesquite cliffstone Stucco color: northhampton putty LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 13 © three 2017feb 10, 2017page 15Nakoma Sky CCRCoro valley, arizonaPAD Approved color + material palette architectural panel wood texture. Roof soffit condition aluminum window frame - desert sand Stucco finish colors SITE CROSS-SECTIONS LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 14 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 15 J J J ME/MS# M34NOTE: EXI S T I NG PULLSTATIONS TO REMAIN MA70 MA51 MA108 J J J J J J J J J J J J J J J JJ J JJ J J J JJ J J J J J J J J J J SEE DETAIL #3INSULATED SLAB FDTTTC071Pr e p t a bl e w/ sinksFabr i c a t o r Cust o m KECNo1/ 2 " 2 3. 0 9 @ 60 PSI1/ 2 " 2 3. 0 9 @ 60 PSI18" ( 2) 1 - 1 /2" Indi r e c t Fl o o r S i n k C071Pr e p t a bl e w/ sinksFabr i c a t o r Cust o m KECNo1/ 2 " 2 3 . 0 9 @ 60 PSI1/ 2 " 2 3 . 0 9 @ 60 PSI18" ( 2) 1 - 1 /2" Indi r e c t Fl o o r S i n kT TC071Pr ep t abl e w/ sinksFabr i cat orCust omKECNo1/ 2" 23. 09 @ 60 PSI1/ 2" 23. 09 @ 60 PSI18" (2) 1- 1/2" Indi r ectFl oor Si nkC071Pr ep t abl e w/ sinks Fabr i cat orCust omKECNo1/ 2" 23. 09 @ 60 PSI1/ 2" 23. 09 @ 60 PSI18" (2) 1- 1/2" Indi r e c t Fl oor Si nkTTTCWICWOCD DRRR$ J J P RR R P PP P $ $$$$$$$ MAXQMAXQMAXQMAXQ MAXQMAXQ MAXQMAXQMAXQMAXQ MAXQ MAXQ MAXQ CWOCWI MAXQ T TJ $ J $$R R R R RRRR PMAXQMAXQMAXQ MAXQ MAXQ -1.5% -1.5% NG Gas Fire Pit NG Gas Fire Pit 42"STORAGEOFFICERESTROOMRESTROOMUTILITYBOI LERMOPSINKFOLDINGTABLEFOLDINGTABLESINKHANDCARTLAUNDRYCARTLAUNDRYCARTLAUNDRY100"IRONERCARTLAUNDRYMILNOR30030015T6XWASHERMILNOR30022 V8ZWASHERMILNOR30022 V8ZWASHERMILNOR30022 V8ZWASHER24x48x86 (5 Tier)MILNO RM122DRYER MILNORM122DRYER MILNO R M122DRYER24x48x86(5 Tier)24x48x86 (5 Tier) 24x48 x86(5 Tier)24x48 x86(5 Tier)24x48x86 (5 Tier) 24x48x86(5 Tier)24x48x86(5 Tier) 1 STORY 3 STORY 2 STORY 4 STORY 5 STORY Building height proportion BUILDING HEIGHT PROPORTION N LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 16 75' - 0"75' - 0"75' - 0"ELEV. +2583' ELEV. +2595 GRADE LINE PER NEW DESIGN ELEV. +2601.5 BUILDING ENVELOPE MAXIMUM HEIGHT ELEV. +2583' ELEV. +2595 GRADE LINE PER NEW DESIGN ELEV. +2601.5 ELEV. +2595 GRADE LINE PER NEW DESIGN ELEV. +2591 Project site sections Project section / building elevation A Project section / building elevation B NG Gas Fire PitNG Gas Fire Pit W.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE RESTROOM RESTROOM UTILITYBOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRYCARTLAUNDRYCARTLAUNDRY 100"IRONER CARTLAUNDRY MILNOR30030015T6XWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER MILNOR30022 V8ZWASHER 24x48x86(5 Tier)MILNORM122DRYER MILNORM122DRYER MILNORM122DRYER D24x48x86(5 Tier) 24x48x86(5 Tier)24x48x86 (5 Tier)24x48x86(5 Tier)24x48x86(5 Tier) 24x48x86(5 Tier) 24x48x86(5 Tier) BC DE AA B ARCHITECTURAL ELEVATIONS LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 17 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 18 NG Gas Fire PitNG Gas Fire PitW.L. 12" 24" 25" 36"42" 36" 42" 42" STORAGE OFFICE REST ROOM REST ROOM UTILITY BOILER MOPSINKFOLDINGTABLE FOLDINGTABLESINKHAND CARTLAUNDRY CARTLAUNDRY CARTLAUNDRY 100"IRONER C ARTLAUNDRY MILNOR 30030015T6X WASHER MILNOR 30022 V8Z WASHER MILNOR 30022 V8Z WASHER MILNOR 30022 V8Z WASHER 24x48x86(5 Tier)MILNORM122DRYERMILNORM122DRYERMILNORM122DRYERD 24x48x86 (5 Tier) 24x48x86 (5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)24x48x86(5 Tier)Overal site & key plan ELEVATION A3 A2 A1 B C DE OVERALL SITE & KEY PLAN A1-1 A1-3 A2-1 A3-1 C-2 B-2 B-1 B-4 B-3 C-3 C-1 D-1E-1 E-2 E-3 E-4 D-2 P-1 D-4 D-3 C-4 A1-2 N LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 19 Building elevations Elevation A1-2 Elevation A1-1 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 20 Building elevations Elevation A2-1 Elevation A3-1 Elevation A1-3 Elevation B1 Elevation B2 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 21 Building elevations Elevation B4 Elevation B3 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 22 Building elevations Elevation C1 Elevation C3 Elevation C2 Elevation C4 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 23 Building elevations Elevation D1 Elevation D3 Elevation D2 Elevation D4 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 24 Building elevations Elevation E1 Elevation E3 Elevation E2 Elevation E4 LA POSADA AT PUSCH RIDGE | ARCHITECTURAL DESIGN PACKAGE| MAY 2021 25 Elevation P1 Elevation P1 Parking garage elevations matching line matching line Precast concrete color: northampton putty Precast concrete color: northampton putty Precast concrete color: abbey brown Steel stair with precast wall surround Color: quiver tan Garage on ground level Hills beyond Decorative block Precast concrete color: abbey brown Precast concrete color: quiver tan Covered parking Planning & Zoning Commission 3. Meeting Date:06/01/2021 Requested by: Bayer Vella, Community and Economic Development Case Number: 2101017 SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND ASSOCIATED CHAPTERS TO REVISE THE PLANNING DIVISION WORK PLAN ADOPTION PROCESS RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The purpose of this item is to consider a proposed code amendment (Attachment 1) to update the adoption process for the Planning Division Work Plan. The proposed code amendment aims to enable use of the same administrative work plan development process of all other Town departments. By doing so, it removes duplicative reviews of land use related items by the Commissions' and Town Council. This item was presented for discussion only to the Planning and Zoning Commission on May 4, 2021 (for minutes, see Attachment 2). For specific details about the proposed code amendment, please see the Attachment 3. This report aims to address the following concerns raised by the Commission during this meeting. Timeline for adopting an approach to include all boards/commissions in the strategic leadership planning process- In 2021, the Town Council invited all boards/commissions to participate in the FY21/22-FY22/23 Strategic Leadership Plan (SLP). The boards/commissions' roles in future strategic leadership planning efforts has yet to be established by Council. It is within the Commission's purview to make a recommendation to Town Council to formalize a process for their continued input in the Council's strategic leadership planning process. 1. Role of other boards/commissions in the department work plan adoption process- Other board/commission work plans detail their respective goals, which is different from a department's work plan. The Planning Division Work Plan is the only department work plan considered by a Commission as all other departments create (based on the strategic plan) and manage their work plans internally, under the direction of the Town Manager. 2. Prioritization of the strategic plan items- The goal is to complete all land use related items within the Town Council's strategic leadership plan's two-year term. The Planning and Zoning Administrator assigns staff and resources to work on strategic plan items in relation to other priorities, especially development submittals, neighborhood meetings and other daily operations. The timeline for completion of each item is dependent on resources, complexity and scope. As such, the order of completing items needs to remain flexible as some objectives require more time/resources than others. 3. In accordance with the General Plan, the strategic leadership plan is the Town's primary tool for prioritizing department projects (based on outstanding actions and needs) above staff's daily duties. With the inception of the strategic leadership plan, the function of the Planning Division Work Plan evolved. It should be a managerial function to specify tasks and resources needed to implement the Town Council's SLP's land use related objectives within its two-year term. Therefore, staff recommends approval of the proposed code amendment. BACKGROUND OR DETAILED INFORMATION: The proposed code amendment (Attachment 1) implements the same administrative work plan process used by all other Town departments to focus the Commissions' review of the land use related projects during the Town Council's strategic leadership planning process. By doing so, the proposed code amendment removes the duplicative review of land use items by the Commissions' and Town Council. Additionally, the proposed code amendment codifies the existing General Plan annual reporting process. All other Commission and Town Council duties are maintained, which include initiating code amendments or projects as needed. The following graphic highlights the redundancy (outlined in red) in the current process and depicts the proposed change. The proposed code amendment was presented to the Planning and Zoning Commission for discussion on May 4, 2021 (for minutes, see Attachment 2). For additional background information and specifics about the proposed code amendment, please see Attachment 3. The purpose of this report is to address the Commission's concerns shown in italics below, followed by staff commentary. DISCUSSION AND ANALYSIS 1. Timing for establishing an approach to include all boards/commissions in the strategic planning process. The Strategic Leadership Plan(SLP) is a Town-wide policy document prioritizing outstanding General Plan actions and other current needs. It is adopted by Town Council every 2 years. In accordance with the General Plan, the strategic leadership plan identifies the most pressing issues or items while also keeping long-term goals in mind. Department work plans are developed under the overall direction of the Town Manager and provide the specific tasks to meet the strategic leadership plan objectives, ultimately fulfilling the intent of the General Plan. Although the proposed code amendment removes the duplicate review of land use items from the Commissions and Town Council, it intentionally does not add the strategic planning process to the Commissions' duties as that is the responsibility of the Town Council. Additionally, the code only pertains to Planning related boards and commissions. However, the Planning and Zoning Commission may recommend potential goals or objectives to the Town Council at any time. 2. Role of other boards/commissions in the department work plan adoption process. Currently, the Planning Division Work Plan is the only department work plan considered by a commission or Town Council. All other department work plans are created and managed internally, under the overall direction of the Town Manager. Some boards and commissions (e.g. Water Utility Commission, Historic Preservation Commission and the Parks and Recreation Advisory Board) periodically adopt work plans, but these outlines annual goals for their respective boards, not the department. 3. Prioritization of the strategic plan items. Prior to the Town Council's formal strategic planning process, work plans were the main method for prioritizing projects beyond staff's daily operations. In accordance with the General Plan, the strategic leadership plan became the Town's primary tool for prioritizing Town-wide projects (based on outstanding General Plan actions and current needs). As such, the function of the Planning Division Work Plan evolved, and it is now largely a managerial function to specify tasks and resources needed to complete applicable strategic plan items within its two-year terms. As intended by the General Plan, the purposeful redundancy between each plan is depicted in the image below. Per Section 21.4.B.1., the Planning and Zoning Administrator (PZA) supervises the various operations of the [Planning] department . As part of this duty, the PZA, under the direction of the CED Director, manages and assigns strategic plan items with the goal to complete all items within the plan's two-year term. The strategic leadership plan items are worked on in relation to the department's other duties, such as development review, public meetings and customer service. The timing for completing the strategic leadership plan items is dependent the project's scope, complexity and the resources (including staff time) needed. As such, the order of completing the items needs to remain flexible as some will require more time and resources than others. PUBLIC NOTIFICATION: Public Notice has been provided as follows: All HOAs in Town were notified of this hearing Public hearing notices were posted: In the Territorial Newspaper At Town Hall On the Town website SUMMARY AND RECOMMENDATION The proposed code amendment (Attachment 1) updates the Planning Division work plan adoption process. The existing adoption process was established prior to implementation of the Town Council's formal strategic leadership plan process and was the main method for prioritizing projects above staff's daily duties. In accordance with the General Plan, projects (based on outstanding actions from the General Plan and other needs) are now prioritized through the Council's strategic leadership plan. The function of the Planning Division Work Plan has changed, and it is now largely a managerial tool to detail specific tasks and resources (staff time) needed to implement the Town Council's strategic leadership plan within its two-year term. To do so, strategic leadership plan items are worked on in relation to the department's other duties and completion of each is based on the objective's complexity and availability of resources. The order the items are completed needs to be flexible as some tasks require more time than others. In conclusion, the proposed code amendment aims to enable use of the same administrative work plan development process used by all other Town departments, under the direction and guidance of the Town Manager. Although some boards/commissions have work plans (outline goals for the board) they are different from a department's internal work plans. By using this same administrative process, the proposed code amendment removes the duplicative review of land use items by the Commissions' and Town Council. Therefore, staff recommends approval of the proposed code amendment. FISCAL IMPACT: N/A SUGGESTED MOTION: The Planning and Zoning Commission may consider the following motions: I MOVE to recommend approval of the proposed code amendment to revise the Planning Division Work Plan adoption process. OR I MOVE to recommend denial of the proposed code amendment to revise the Planning Division Work Plan adoption process, based on the finding ____________________. Attachments ATTACHMENT 1 - PROPOSED CODE AMENDMENT ATTACHMENT 1 - PROPOSED CODE AMENDMENT ATTACHMENT 2- PZC DRAFT MINUTES 5.4.21 ATTACHMENT 3- PZC STAFF REPORT 5.4.21 Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 1 Section 21.3 Planning and Zoning Commission A. Scope The Planning and Zoning Commission (PZC) primarily advises the Town Council on planning and zoning policies, land use, development plans, amendments and regulations as authorized by A.R.S. Title 9, Chapter 4. The Planning and Zoning Commission is the planning agency for the Town of Oro Valley, and has the powers necessary to enable it to fulfill its planning function, in accordance with A.R.S. 9-461.01(A) and B, as described in subsection B of this section. ((O)17-05, 06/07/17) B. Powers and Duties The Planning and Zoning Commission performs the following duties: 1. Planning and Zoning Work Plan The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on the Planning Division Work, which outlines primary work objectives of the Planning Division. 1.2. General Plan The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on the General Plan and amendments thereto which establishes the goals of Oro Valley regarding future development of the Town. 2.3. Land Use Plans The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on special land use plans or studies. 3.4. Zoning Code Amendments The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on amendments to this Code in accordance with Section 22.3, Amendments. 4.5. Conditional Use Permits Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 2 The Planning and Zoning Commission provides recommendations to the Town Council on conditional use permits. 5.6. Rezoning a. The Planning and Zoning Commission may initiate and shall provide recommendations to the Town Council on rezoning of property in accordance with Section 22.3. 6.7. Design Review and Other Authorities a. The Planning and Zoning Commission makes decisions or provides recommendations to the Town Council regarding conceptual design submittals and other applications as provided in Table 22-9. 7.8. Other Matters The Planning and Zoning Commission may initiate or, at the request of the Town Council, shall conduct special studies or perform other functions relating to planning and zoning matters. ((O)17-05, 06/07/17; 6/11 supplement, 06/11) C. Transaction of Business 1. The Planning and Zoning Commission shall conduct its business in accordance with the Arizona Revised Statutes, applicable Town regulations, and its rules and procedures as approved by the Town Council. 2. The Planning and Zoning Administrator shall be the Executive Secretary of the Planning and Zoning Commission. 3. The Planning and Zoning Commission Chair, or his/her designee, has the right to appear before the Town Council on items of interest to the Planning and Zoning Commission. 4. Recommendations and/or decisions of the Planning and Zoning Commission should be based exclusively on the merits of the application, validity of the testimony presented at hearings and conformance with the General Plan and Town Codes. ((O)17-05, 06/07/17) D. Effect of Decisions Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 3 All Planning and Zoning Commission recommendations, final actions, and findings of decisions shall be transmitted to the Town Council regardless of vote. Section 21.4 Planning and Zoning Department A. Scope The Planning and Zoning Department is the lead agency for the administration of this Code and serves as the professional staff of the Planning and Zoning Commission. B. Powers and Duties of the Planning and Zoning Administrator The Planning and Zoning Administrator, with the applicable staff, performs the following duties in accordance with the A.R.S.: 1. Supervision The Planning and Zoning Administrator supervises the various operations of the department. 2. Annual Planning Program The Planning and Zoning Administrator develops the annual plan program after initiation by the Planning and Zoning Commission. 2. 3. Plans and Regulations The Planning and Zoning Administrator maintains the General Plan and the land use plans, policies, and regulations for their implementation. THE PLANNING AND ZONING ADMINISTRATOR PROVIDES ANNUAL OR PERIODIC PROGRESS REPORTS ABOUT THE IMPLEMENTATION OF THE GENERAL PLAN AND ELEMENTS OF OTHER RELATED PLANS TO THE PLANNING AND ZONING COMMISSION AND TOWN COUNCIL. 3. 4. Specific Plans The Planning and Zoning Administrator provides recommendations to the Planning and Zoning Commission and Town Council on specific plans and administers adopted specific plans. 4. 5. Rezoning Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 4 The Planning and Zoning Administrator provides recommendations to the Planning and Zoning Commission and Town Council on the rezoning of property and administers approved rezonings. 5. 6. Subdivision Plats and Development Plans The Planning and Zoning Administrator reviews, coordinates, and administers the processing of subdivision plats and development plans in accordance with Chapter 26, Subdivision and Site Plans. 6. 7. Boards, Commissions and Committees The Planning and Zoning Administrator provides administrative assistance to the planning and zoning boards, commissions, and committees appointed by the Town Council. 7. 8. Compliance Review The Planning and Zoning Administrator reviews all permits for use or improvement of property prior to issuance by the Town in order to determine if the proposed activity will be in compliance with this Code. 8. 9. Interpretation a. The Planning and Zoning Administrator shall be responsible for interpretation of the zoning code. Interpretations may be considered if there is a question of clarity of any provision of the zoning code, or a determination of analogous use is required within the permitted uses of a specified zoning district. b. An interpretation is a formal explanation of a provision of the zoning code issued in writing by the Planning and Zoning Administrator based on a request, as differentiated from an administrative decision pursuant to Section 22.12 which is the routine application of the zoning code. c. Requests for interpretation shall be filed with the Planning and Zoning Administrator with the required fee. The Planning and Zoning Administrator may also initiate an interpretation. The Planning and Zoning Administrator shall issue a written interpretation within ten (10) days following receipt of the request. Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 5 d. Planning and Zoning Administrator interpretations may be appealed to the Board of Adjustment in accordance with Section 21.6.G. e. Interpretations issued pursuant to this section shall be published on the Town’s website. Additionally, a record of interpretations shall be maintained and available for public review and inspection at the office of the Town Clerk. 9. 10. Enforcement The Planning and Zoning Administrator enforces the provisions of this Code and acts as the Planning and Zoning Administrator, in accordance with A.R.S. 9-462.05, by all means prescribed by law. 10. 11. Other Duties1 The Planning and Zoning Administrator acts as the Executive Secretary of the Planning and Zoning Commission. The Planning and Zoning Administrator is responsible for accurate and complete transmittal and recordation of Commission actions. When functioning as Executive Secretary of the Planning and Zoning Commission before the Town Council, the Planning and Zoning Administrator shall represent the Planning and Zoning Commission actions to the Town Council. The Planning and Zoning Administrator performs such other functions as may be necessary in the administration of the department or as provided by the Town Council and Town Manager. Section 21.9 Historic Preservation Commission A. Scope In accordance with the General Plan: Archaeological and Historic Resources Element, the Historic Preservation Commission facilitates the conservation of cultural resources in the Oro Valley community. ((O)11-01, 02/16/11) B. Powers and Duties In addition to other powers and duties of the Historic Preservation Commission specified in Article 6- 10 of the Oro Valley Town Code, the Historic Preservation Commission performs the following: Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 6 1. Planning and Zoning Work Plan The Historic Preservation Commission provides recommendations to the Town Council on the annual work plan, which is a formal list of the Planning Department’s annual land use policy and zoning work projects. 1.2. General Plan The Historic Preservation Commission reviews and recommends cultural resource conservation policies for inclusion in the General Plan. 2.3. Zoning Code Amendments The Historic Preservation Commission reviews and recommends zoning requirements, historic districts, and design guidelines pertaining to conservation of cultural resources. 3.4. Development Review The Historic Preservation Commission considers evidence and recommends action upon appeal or review of the Planning and Zoning Administrator’s determination of cultural resource significance and/or action specified within a formal treatment plan. 4.5. Special Inventories or Plans The Historic Preservation Commission shall maintain a list of known significant cultural resources for consideration in planning of current and future development. ((O)11-01, 02/16/11) C. Transaction of Business The Planning and Zoning Administrator shall apprise the Historic Preservation Commission of all determinations of significance, treatment plan approvals, and zoning enforcement actions that involve a cultural resource. Section 22.4 Zoning in Conformance with the General Plan In order to ensure the orderly implementation of the Town’s adopted General Plan, the following procedures shall be observed: Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 7 A. Zoning Conformance Analysis The Planning and Zoning Commission shall initiate a yearly analysis of zoning conformance with the adopted Oro Valley General Plan. The analysis may include all or part of the Town boundaries, as established by the Commission’s work plan (as adopted by Town Council). The Commission shall forward the Zoning Conformance Analysis to the Town Council no later than December 1st of each year. The analysis shall include the following components: 1. Parcel Inventory An inventory of individual parcels with zoning not in conformance with the adopted General Plan. 2. Zoning Status The current zoning status of the parcels not in conformance with the adopted General Plan. Zoning status will be accorded one of the following designations: a. Conditional Zoning Zoning which has been granted subject to conditions that have not yet been satisfied. b. "Hard" Zoning Zoning for which the property owner has satisfied all conditions of the Town. c. Vested Zoning Zoning that has been established by the issuance of a building permit and the property owner’s substantial expenditures in reliance on the building permit. 3. Problem Statement For each parcel with zoning not in conformance with the adopted General Plan, a Problem Statement shall be prepared, by the designated Town Staff, stating the threats that the existing zoning poses to orderly development of the community. The problem statement shall address the following issues, as pertinent: a. Environmental/Service System Issues Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 8 i. Environmental impacts (noise, air quality, riparian impacts, sensitive landforms, adverse soils) - Town Engineer and Planning and Zoning Administrator ii. Impacts to groundwater supplies - Town Engineer iii. Effects on surface water - Town Engineer iv. Traffic impacts relative to existing roadway systems - Town Engineer v. Adequacy of wastewater facilities - Town Engineer and Pima County Wastewater vi. Impacts public safety/police and fire protection - Police Chief vii. Adequacy of potable water - Town Engineer b. Design Issues i. Compatibility with adjacent uses ii. Building height and viewshed considerations iii. Density and lot coverage issues iv. Parking and lighting concerns B. Conflict Priority List Along with the yearly Zoning Conformance Analysis, the Planning and Zoning Commission shall forward a prioritized list of specific parcels, having zoning not in conformance with the adopted General Plan, that pose the most significant threats to the orderly development of the Town. The most significant threats will be those judged to present significant environmental and service system issues, as outlined in subsection T.1.c.i. The prioritized list of conflicts shall form the basis for an Action Plan. C. Action Plan The Action Plan shall include recommendations to the Town Council to resolve zoning conflicts with the General Plan. The Action Plan shall specify one or more possible recommended actions from the following list: 1. Additional Performance Standards Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 9 For conflicts consisting primarily of design issues (subsection T.1.c.ii.) on parcels with hard zoning or vested zoning, the Planning and Zoning Commission may recommend enhanced performance standards for the appropriate district or to the individual rezoning application. Additional performance standards may include, but are not limited to, setback requirements, height limitations, buffer requirements, cluster incentives, or any other standard with a direct relationship to the design issues at hand. 2. Transfer of Development Rights For conflicts based on significant environmental and service system issues, the Planning and Zoning Commission may recommend, and the Town Council may adopt provisions enabling the transfer of development rights to a parcel or parcels that have demonstrated service capacity and appropriate natural characteristics with agreement of the property owner(s). 3. Change in Zoning Designation In the case of parcels with conditional zoning, or parcels that pose an extreme danger to public health and/or safety due to environmental or service system issues, the Planning and Zoning Commission may initiate, and the Town Council may approve, a change in zoning designation to a category compatible with the General Plan Land Use Element. Any recommendation by the Planning and Zoning Commission for a change in the zoning designation of a parcel must be accompanied by the following documentation: a. Legal Analysis A legal analysis, prepared by the Town’s attorney, analyzing the defensibility of the Problem Statement prepared for the parcel and verifying the zoning status of the property. b. Supporting Documentation The designated Town Staff is responsible to provide the supporting documentation, as specified by the Problem Statement. 4. Town Acquisition of Property In the case of parcels with conditional zoning, or hard zoned and vested parcels that pose an extreme danger to public health and/or safety due to environmental or service system issues, but in which the Town of Oro Valley has limited ability to effect a zoning change, the Planning Amendments to Section 21.3, Section 21.4, Section 21.9 and Section 22.4 of the Zoning Code. Deletions shown with strikethrough and ADDITIONS shown in CAPS. 10 and Zoning Commission may recommend, and the Town Council may approve, the purchase of the property. Any recommendation by the Planning and Zoning Commission for the purchase of a property must be accompanied by the following documentation: a. Legal Analysis A legal analysis, prepared by the Town’s attorney, analyzing the defensibility of the Problem Statement prepared for the parcel and verifying the zoning status of the property. b. Supporting Documentation The designated Town Staff is responsible to provide the supporting documentation, as specified by the Problem Statement. D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION May 4, 2021 MEETING HELD VIA ZOOM REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m. ROLL CALL Present: Hal Bergsma, Commissioner Bob Henderson, Commissioner Jacob Herrington, Vice Chair Ellen Hong, Commissioner Skeet Posey, Commissioner Daniel Sturmon, Commissioner Celeste Gambill, Chair Staff Present:Michael Spaeth, Principal Planner Joe Andrews, Chief Civil Deputy Attorney Attendees: Melanie Barrett, Town Council Liaison PLEDGE OF ALLEGIANCE Chair Gambill recited the Pledge of Allegiance to the Commission and audience. CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett thanked the Commission for their work on the Westward Look and Oro Vista apartment expansion cases and provided updates on upcoming Town Council meeting agenda items. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE APRIL 6, 2021 REGULAR SESSION MEETING MINUTES Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to approve the Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to approve the April 6, 2021 meeting minutes. A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye Chiar Gambill - Aye Vote: 7 - 0 Carried 2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED SETBACK REDUCTIONS FOR LAND ZONED LOW DENSITY RESIDENTIAL WITHIN THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT Planner Kyle Packer provided a presentation that included the following: - Purpose: Rancho Vistoso Low Density Residential (LDR) front setback - Subject areas - Proposed code duplicates intent to provide varied streetscapes - Rancho Vistoso side entry example - Overview of front setbacks in Rancho Vistoso - Overview of approximate LDR equivalent front setbacks - General Plan Conformance - Public participation - Summary and recommendation Applicant Paul Oland with Paradigm Land Design, provided information about the Vermillion development and a graphic showing the existing and proposed setbacks. The Commission did not have any questions or comments. Chair Gambill opened the public hearing. There were no speaker requests. Chair Gambill closed the public hearing. Discussion ensued among the Commission and the applicant. Motion by Commissioner Skeet Posey, seconded by Commissioner Bob Henderson to recommend approval of the text amendment to the Low Density Residential Zoning of the Rancho Vistoso Planned Area Development to revise front setbacks in the district based on the finding it is in compliance with the General Plan. A roll call vote was taken: A roll call vote was taken: Commissioner Bergsma - Aye Commissioner Henderson - Aye Vice Chair Herrington - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye Chiar Gambill - Aye Vote: 7 - 0 Carried 3.DISCUSSION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND CHAPTER 22 TO REVISE THE PLANNING DIVISION WORK PLAN PROCESS Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Background information - Relationship between plans - Remove redundancy and use same process as other departments - Additional aspects of the proposed amendment - Summary and conclusion Discussion ensued among the Commission and staff. 4.DISCUSSION REGARDING LAND DEVELOPMENT IN RANCHO VISTOSO Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Background information - Town-wide: Overview of land development - Town-wide: Open Space - Rancho Vistoso: Overview of land development - Rancho Vistoso: Open Space - Comparison of Town-wide and Rancho Vistoso development - Rancho Vistoso Master Plan - Rancho Vistoso: Unplanned vacant land - Town-wide: Single-family residential growth trends - Rancho Vistoso: Residential growth trends - Rancho Vistoso: Residential projections - Summary and key takeaways Discussion ensued among the Commission and staff. PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth provided information on an upcoming neighborhood meeting and the next Planning and Zoning Commission meeting. He also shared that his last day with the Town is on Friday, May 7. He thanked the Commission for their service to the Town. A few Commission members and Council Liaison Melanie Barrett shared kind words for Mr. Spaeth. ADJOURNMENT Motion by Commissioner Daniel Sturmon, seconded by Vice Chair Jacob Herrington to adjourn the meeting. Chair Gambill adjourned the meeting at 7:10 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 4th day of May, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist 5/18/2021 Agenda - View Meetings https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_month=5&get_year=2021&dsp=agm&seq=3920&rev=0&ag=596&l…1/4 Planning & Zoning Commission Return to the Agenda Go to the Previous Agenda Item Go to the Next Agenda Item AGENDA ITEM: 3. Meeting Date:05/04/2021 Requested by:Bayer Vella Case Number:2101017 SUBJECT: DISCUSSION REGARDING A PROPOSED ZONING CODE AMENDMENT TO CHAPTER 21 AND CHAPTER 22 TO REVISE THE PLANNING DIVISION WORK PLAN PROCESS RECOMMENDATION: This item is for discussion and informational purposes only. The proposed code amendment is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1. EXECUTIVE SUMMARY: The purpose of this item is to provide information about a proposed code amendment (Attachment 1) to update the process for the Planning Division Work Plan. The proposed code amendment enables use of the same administrative work plan process of all other Town departments. By doing so, it removes duplicative reviews of land use related items by the Commissions' and Town Council. Rationale for proposed amendment. The Planning and Zoning Commission, Historic Preservation Commission and Town Council review the same land use related items twice through the current strategic leadership and work plan processes. With the ratification of the Your Voice, Our Future General Plan, a strategic leadership plan is adopted every two years to establish Town-wide priorities and needs based on outstanding General Plan actions and other current issues. The Planning Division Work Plan is also created every two years in coordination with the Town's Strategic Leadership Plan (SLP). It further refines land use related objectives from the SLP and may include other outstanding actions from the General Plan or needs. The existing process for the work plan is considered by the Planning and Zoning Commission, Historic Preservation Commission and Town Council. Both plans include similar land use related projects for the Planning Division to accomplish beyond daily operations. With the recent addition of all Town boards/commissions review of the strategic leadership plan, these land use related items are now reviewed twice by the Planning and Zoning Commission, Historic Preservation Commission and Town Council. The Planning Division Work Plan is the only department/division work plan considered by a commission or Town Council. In accordance with the General Plan, all other Town departments manage work plans internally to further refine and implement the strategic plan's objectives. The proposed code amendment: Removes consideration of the work plan from the Commissions' and Council's duties to eliminate redundancy with the strategic planning process and for consistency with other Town department work plan processes. The Commissions' input during the strategic planning process is more beneficial as the strategic leadership plan is the basis for department work plans and allocates resources. 5/18/2021 Agenda - View Meetings https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_month=5&get_year=2021&dsp=agm&seq=3920&rev=0&ag=596&l…2/4 Maintains the Planning and Zoning Commission or Town Council's ability to initiate code amendments or other land use related projects as they arise. The proposed code amendment intentionally does not update the Commissions' duties to provide input into the strategic leadership plan because the code only includes the roles and duties of Planning related boards and commissions. As such, it is more appropriate to address input into future strategic leadership plans in a Town-wide policy (adopted by Town Council) to ensure all Town boards/commissions are included. Maintains establishment of the Planning Division Work Plan (in line with the strategic plan) to be developed and managed by the Planning and Zoning Administrator. Codifies the existing General Plan annual progress reporting process (presented to the Planning and Zoning Commission and Town Council) as a duty of the Planning and Zoning Administrator. The proposed code amendment is being provided for discussion and informational purposes only. It is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1. BACKGROUND OR DETAILED INFORMATION: Prior to the formal establishment of a strategic plan, work plans were the primary source for prioritizing department tasks beyond daily operations. However, the Your Voice, Our Future General Plan (ratified in 2016) established the hierarchy and process for strategic and work plans. Per the General Plan, the strategic plan sets priorities for all Town departments to address outstanding actions from the General Plan and other current needs. The strategic leadership plan sets policies to allocate resources and direct staff. Whereas, department work plans establish the specific tasks necessary to meet the strategic leadership plan's goals and objectives. In prior years, the Strategic Leadership Plan was developed and adopted by Town Council. However, the process has recently evolved to include all Town boards/commissions in the strategic planning process. This improvement illuminated redundancy within the Planning Division's work plan process. The proposed code amendment (Attachment 1) implements the same administrative work plan process used by all other Town departments to focus the Commissions' review of the land use related projects during the strategic planning process. By doing so, the proposed code amendment removes the duplicative review of land use items by the Commissions' and Town Council. The rationale and specifics about the proposed code amendment is provided below. DISCUSSION AND ANALYSIS Rationale for proposed code amendment 1. Duplicative reviews of land use related items. As established by the General Plan, a strategic leadership plan is adopted by Town Council every two years to prioritize actions from the General Plan and other identified needs. This Town-wide policy document is further refined by all Town departments through individual work plans. For instance, the Planning Division Work Plan includes key projects to meet the land use related goals and objectives from the Town Council adopted Strategic Leadership Plan. Additional items identified by the Commissions' or Town Council may be included on the Planning Division Work Plan. The existing process for the Planning Division Work Plan includes consideration by the Planning and Zoning Commission, Historic Preservation Commission and adoption by Town Council. This process was adopted long before a formal strategic planning process was implemented in 2016. Since its inception, the strategic planning process has evolved. This year all Town boards/commissions are invited to participate and provide input on the Strategic Leadership Plan. 5/18/2021 Agenda - View Meetings https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_month=5&get_year=2021&dsp=agm&seq=3920&rev=0&ag=596&l…3/4 The Commissions' input is most beneficial during the strategic planning process as it allocates resources and is the basis for the Planning Division Work Plan. However, now the Planning and Zoning Commission, Historic Preservation Commission and Town Council review the same land use related items twice through the strategic plan and work plan processes. For example, the image below shows the overlapping items in the existing work plan and proposed strategic leadership plan. 2. Consistency with other Town department work plan processes. The improved strategic planning process illuminated the redundancy of the Planning Division's work plan process as all other Town departments develop and manage work plans internally. The current work plan adoption process was established in the original zoning code adopted in 1981. Other than minor changes (inclusion of the Historic Preservation Commission) the process has remained substantially the same. However, the General Plan's establishment of a formal strategic plan necessitated a need to review the work plan process, which was further warranted by the recent updates to the strategic planning process. As supported by the General Plan, focus of Commissions' and Town Council's purview should be on the strategic leadership plan. All other Town departments update their respective boards/commissions and Town Council of their progress on implementing the General Plan rather than individual work plans. Proposed Code Amendment The proposed code amendment: Removes consideration of the work plan from the Commissions' and Council's duties to eliminate redundancy with the strategic planning process and for consistency with other Town department work plan processes. Maintains the Commissions' and Town Council's ability to initiate code amendments or other projects as needs arise. Maintains establishment of a Planning Division work plan (in line with the strategic plan) to be developed and managed by the Planning and Zoning Administrator. Codifies the existing General Plan annual progress reporting process (presented to both the Planning and Zoning Commission and Town Council) as a duty of the Planning and Zoning Administrator. The proposed code amendment intentionally does not update the Commissions' duties to provide input into the strategic leadership plan because the code only establishes the roles and duties of 5/18/2021 Agenda - View Meetings https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_month=5&get_year=2021&dsp=agm&seq=3920&rev=0&ag=596&l…4/4 Planning related boards and commissions. As such, it is more appropriate to address input into future strategic leadership plans in a Town-wide policy (adopted by Town Council) to ensure all Town boards/commissions are included. SUMMARY AND CONCLUSION In summary, the proposed code amendment (Attachment 1) updates the Planning Division work plan process. The existing process was established prior to implementation of a formal strategic planning process and includes review by the Planning and Zoning Commission, Historic Preservation Commission and Town Council. The Your Voice, Our Future established the strategic planning process, which has evolved to include input from all Town boards/commissions. Although more beneficial, the Planning and Zoning Commission, Historic Preservation Commission and Town Council now review the same land use items twice (through the strategic plan and work plan process). This duplicative effort only affects the Planning Division Work Plan as all other Town departments develop and manage their work plans internally. The proposed code amendment enables use of the same administrative work plan process used by all other Town departments to focus the Commissions' review of the land use related projects during the strategic planning process. By doing so, the proposed code amendment removes the duplicative review of land use items by the Commissions' and Town Council. This item is for information and discussion purposes only. The proposed code amendment is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1. FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for informational and discussion purposes only. The proposed code amendment is tentatively scheduled for consideration by the Planning and Zoning Commission on June 1. Attachments ATTACHMENT 1 - PROPOSED CODE AMENDMENT Staff Presentation GO TO TOP OF PAGE AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.