HomeMy WebLinkAboutBudget Records-Town - 6/30/1987 1::)
City/Town of o VV 11 p
y
Fiscal Year 1986/87
OFFICIAL FORMS
FOR CITY/TOWN BUDGET
DEVELOPED
BY
STATE OF ARIZONA
OFFICE OF THE AUDITOR GENERAL
Rev. 4/86
I
•
RESOLUTION NO. 257
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY,
ARIZONA, ADOPTING THE FINAL BUDGET FOR THE FISCAL YEAR
1986-87
WHEREAS, in accordance with the provisions of Sections 42-301, 42-302,
42-303 and 42-304, Arizona Revised Statutes, the Town Council did on
the 10th day of July, 1986 make an estimate of the different amounts
required to meet the public expenses for the ensuing year, also an
estimate of receipts by taxation upon real and personal property within
the Town of Oro Valley, and
WHEREAS, in accordance with said sections of said Code, and following
due public notice, the Council met on July 10, 1986, at which meeting
any tax payer was privileged to appear and be heard in favor of or
against any of the proposed expenditures or tax levies, and
WHEREAS, it appears that publication has been duly made as required by
law, of said estimates together with a notice that the Town Council
would meet on July 24, 1986 at the Oro Valley Town Hall for the purpose
of making tax levies as set forth in said estimates,
THEREFORE, BE IT RESOLVED that the said estimates of revenue and
expenditures shown on the accompanying schedules as now increased,
reduced or changed by and the same are hereby adopted as the budget of
the Town of Oro Valley for the fiscal year 1986-87.
PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley,
Arizona, this 24th day of July, 1986.
/ E. S. "Steve" Engle, Mayor
ATTEST:
Kathryn Cuqfelier, Town Clerk
APPROVED AS TO FORM:
OoLtAd3 f\P -k^#~<4 .4.40
Walter L. Henderson, Town Attorney
•
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City/Town of Oro Valley
SUMMARY OF ESTIMATED AND ACTUAL
AMOUNTS TO SUPPORT BUDGETARY ESTIMATES
Fiscal Year 1986/87
A.R.S. §42-302
1 . PREVIOUS BUDGETED FISCAL YEAR
A. Expenditure Limitation (EEC or Voter-Approved)
1,8341100144
B. Estimated Amount of Exclusions
-0-
C. Total Estimated Expenditures
118341100.00
2. CURRENT BUDGETED FISCAL YEAR
A. Expenditure Limitation (EEC or Voter-Approved) 2,_471,v127.00
1,127.00
B. Estimated Amount of Exclusions
- 0 -
C
C. Total Estimated Expenditures 2,471,127,00
3. PROPERTY TAX. - PREVIOUS BUDGETED FISCAL YEAR
A. Amount Levied
Primary Property Taxes
-0-
Secondary Property Taxes
-0-
Total Property Taxes Levied
-Q-
B. Amount Collected to Date
Primary Property Taxes -0-
Secondary Property Taxes
-0-
Total Property Taxes Collected to Date -0-
C. Property Tax Rates
Primary Property Tax Rate -0-
Secondary Property Tax Rate -0-
SCHEDULE B (1 of 2)
0
City/Town of Oro Valley
SUMMARY OF ESTIMATED AND ACTUAL
AMOUNTS TO SUPPORT BUDGETARY ESTIMATES
Fiscal Year 1986/87
A.R.S. §42-302
4. PROPERTY TAX - CURRENT BUDGETED FISCAL YEAR
A. Maximum Allowable Primary Property Tax Levy
pursuant to A.R.S. §42-301 - Estimated Amount -0-
B. Amount to be Levied (Estimate)
Primary Property Taxes
-O-
Secondary Property Taxes
-0-
Total Property Taxes to be Levied
-0-
C. Property Tax Rates (Estimate)
Primary Property Tax Rate
-0-
Secondary Property Tax Rate
-0-
5.
0-5. Amount received from primary property taxes
in the previous budgeted fiscal year in excess
of the maximum allowable amount of the primary
property tax levy and amounts of taxes
collectible pursuant to A.R.S. §42-236.
(A.R.S. §42-301 . 1 )
-Q-
SCHEDULE B (2 of 2)
City/Town of Oro Valley
SUMMARY BY SOURCE OF
NONPROPERTY TAX COLLECTIONS
Fiscal Year 1986/87
A.R.S. §42-302.0
REVISED
ESTIMATED ESTIMATED ESTIMATED
REVENUES REVENUES REVENUES
SOURCE PREVIOUS YEAR PREVIOUS YEAR* CURRENT YEAR
FEDERAL GOVERNMENT:**
Federal Revenue Sharing 8,000 16,799 5,000
Grant Funds:
1.Court & Prosecution St 1ppnrt
5,_000 -0-
2.Highway Safety Coordinating i
Alcohol Program -0- 361087 19,520
r
TO AL 8,000 57,L46 74, 92n
STATE GOVERNMENT:**
State Sales , 145,700 145,210 __ 15 ,48
.
State Income (Urban Revenue) 131,300 130.727 14939n _ `r
'
State Highway Users Revenue 99,700 114+246 ; 722 .n49
L.T.A.F. 21,400 25,771 77,01)1)
TOTAL 398 10 0 4
_416.,454 �_ 551,807
COUNTY GOVERNMENT:** .
Auto Lieu 16,000
TOTAL 16,000 23,335 . ( 2
,3 0 000
* Include actual revenues received prior to the date of the tentative adopted
budget and the expected revenues for the remainder of the fiscal year.
** Monies received and estimated revenues from Federal , State or county
intergovernmental sources should be recorded in the proper category.
SCHEDULE C (1 of 2)
4::/ (31
City/Town of Oro Valley
SUMMARY BY SOURCE OF
NONPROPERTY TAX COLLECTIONS
Fiscal Year 1986/87
A.R.S. §42-302.0
REVISED
ESTIMATED ESTIMATED ESTIMATED
REVENUES REVENUES REVENUES
SOURCE PREVIOUS YEAR PREVIOUS YEAR* CURRENT YEAR
CITY/TOWN GOVERNMENT:
Sale of bonds (give detail )
City/Town sales taxes _
353,490 449 266 4.12985
City/Town use taxes.c rt 1 . . . . . . . -0- 23 407 25,000�--
Utility franchise 5,000 2,468 4,000. 1
Business license taxes 2,000 3 920 3,600
Licenses and permits 75,000 120,192_ 100,000
Fines and forfeits. . . . . . . . . . . . . . . . 100,000 174,254 170,000
Other service charges
Sale/Rental of property
Utilities
Zoning & Development Fees 10,000 .41,2 Q 1 1 50,000
Peace Officer Training 3,000 559 ! 1,000
Thsce aneous
.
n tPrPSt 52,000 6'1,711 42,000
Mi sr•P 1 1 anP( i i (C, nPra 1 ) _ 7,000 14,749 11 ,000
Priari PP rml s 9 nn E1) 5 0 0
r_prrV Fnrward Roq 010 R09,rl10 1Q54 _ 71.5--
y 7 •
P��1 i Worker �nr� -Q- 4,409 -0-
Y
TOTAL 1,412,000 : 1 7 1 874 80
TOTAL NONPROPERTY TAX COLLECTIONStar2XL5„4,67`�`�� � 0
• . - 1,834 100 2_471r127_00
* Include actual revenues received prior to the date of the tentative
adopted
budget and the expected revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 2)
City/Town of oro Valley
SUMMARY OF EXPENDITURES BY EACH
DEPARTMENT/PROGRAM AND FUND
Fiscal Year 1986/87
A.R.S. §42-302.B.1 and 6.2
ADOPTED
ADOPTED ESTIMATED BUDGET
BUDGET CONTINGENCY EXPENDITURES CURRENT
DEPARTMENT/PROGRAM PREVIOUS YEAR ADJUSTMENT* PREVIOUS YEAR YEAR
ALEOAC Surcharge 44,400 7,000 51, 170 53,000
Building Inspection 40,000 32,652 50,000
Buildings & Grounds -0- 23,500
Capital Imi rovements 110,000 --9-,349- 400,000
Mayor & Council 2,000 515 2,000
General Administration * 5,000 9,886. 10,000
Animal Control 200
Arts & Recreation 500
*Convention Bureau 2,500
*Election 1,000
*P.A.G. 1,370
*Special Census -0-
*Vehicle Pool Car
Other
Professional Services 5,000 5,000 t 9,270 5,000
Engineering 5,000 1 _0_ -0-
0
Town Attorney 35,000 r 25,045 , 20,000
Town Clerk 140,000 89,705 125,000
Town Manager -0- -0- 50,000
Court 100,000 10,000 100,706 13.9,475
Planning/Zoning 76,300 49,158 104,225
Police 555,248 555,731 717,665
Highway 262,021 201,223 335,249
Public Works 4,300 4;400 -0-
Federal Revenue Sharing
(itemize by function )
Police Ealarie 8 000 16,759 + 5,000
Contingencies 441+26.1 27,000
013,
TOTAL DEPARTMENTS/PROGRAMS. 1 83 00 471,177
� ��� �7�Q00 11�3? ��� . 2471 j�?7,
* Adjustments resulting from contingencies approved during the year.
SCHEDULE D (1 of 2)
City/Town of Oro Valley
SUMMARY OF EXPENDITURES BY EACH
DEPARTMENT/PROGRAM AND FUND
Fiscal Year 1986/87
A.R.S. §42-302.B.1 and 6.2
ADOPTED
ADOPTED ESTIMATED BUDGET
BUDGET CONTINGENCY EXPENDITURES CURRENT
FUND PREVIOUS YEAR ADJUSTMENT* PREVIOUS
General Fund. . . . . . . . . . . . . . . YEAR YEAR
1,449,779 27,000 950838 21130,878
Special Revenue Funds
� r
• 1
Trust Funds
Enterprise Funds
Streets & Roads 262,021701
Federal Revenue Sharing � '??� ���,?49
8000 16,794 5 0no
Public Works Reserve 4,300 4 400
Capital Projects Funds -0-
110,000 _ _9- 349
Total Funds Excluding
Debt Service and Special
Assessment Funds
Debt Service Funds
Special Assessment Funds
r - 1
Total Debt Service and
Special Assessment Funds. .
TOTAL FUNDS 1,834,100 27,000
1,182,569 J2,471,127
* Adjustments resulting from contingencies approved 9 pp during the year.
SCHEDULE D (2 of 2)
3
tjPiL
RAUSCHER PIERCE REFSNES, INC.
August 28, 1986
Ms. Kathryn Cuvelier, Clerk
Town of Oro Valley
680 West Calle Concordia
Oro Valley, Arizona 85704
Dear Ms. Cuvelier:
We would very much appreciate receiving a copy of the adopted
budget for fiscal year 1986-87 and the annual report for fiscal year 1985-86.
Thank you for your cooperation.
Sincerely,
RAUSCHER PIERCE REFSNES, INC.
)(Yie i/f/o) an11)111
Mrs. Carol Ann Milford
6
_ --
Valley Bank Center,Suite 3450• Phoenix,Arizona 85073• (602)257-7770
Member New York Stock Exchange,Inc.
m e m o r a ri d u. m
to : Oro Valley Town Council
from: Dan Kerley, Town Councilman
date: October 3, 1986
re : Assumptions to be used for 5-year budget
I have been working with certain members of the staff in preparation of
a 5-year budget. The work done to date has been based on certain
assumptions that are essential to the preparation of such a budget.
Before any further work is done, I should like to have the members of
the Council and others, as appropriate, to endorse the assumptions
being used.
Attached is a brief statement of such assumptions. Will you kindly let
me know if you have any changes or suggestions regarding the appended.
DJK:lmf
cc: Oro Valley Town Staff
ASSUMPTIONS TO BE USED IN PREPARING THE BUDGET FOR FISCAL YEARS BEGINNING JULY 1, 1986
AND ENDING JUNE 30, 1991:
1. By the end of the 1990/1991 fiscal year, Oro Valley's boundaries will be:
- La Cholla on the west.
- Tangerine Road on the north
- The Wilderness and State Park on the east_
- The present boundaries on the south.
2. The Monte del Oro subdivision will be annexed during the 2nd quarter of fiscal
year 1986/87.
3. Construction of a 2nd resort hotel of the size contemplated by Stouffer will
get under way during the 3rd quarter of 1987 and will become commercial, ie. ,
will be open)by 01/01/89.
4. Construction of patio homes on the Canada Hills site will be initiated in the
3rd quarter of 1987.
5. Oro Valley's population will increase to during the 5-year budget period.
The population by year during the 5-year budget will be:
1987/1988
1988/1989
1989/1990
1990/1991
(See chart dated
6. The number of sworn officers in the police force will increase as follows:
1987/1988
1988/1989
1989/1990
1990/1991
(See chart dated
7. A site for Oro Valley's permanent town hall complex will be obtained and
permanent buildings to accommodate the court, police department and town
administration will be available for occupancy by 01/01/89.
8. A site for the Highway Department's shops and equipment compound will be
acquired and relocated to the new site by 07/01/88.
9. The lease of office space in the Foothills Business Park will not be extended
beyond the 2nd year.
10. The present town hall building will be repaired/renovated and repainted during
the 1st quarter of 1987.
11. Calle El Milagro will be paved during the fiscal year 1986/1987.
Page 2
12. The following streets/roads will be reconditioned or resurfaced as appropriate
during the fiscal year indicated:
1986/87 Oro Valley Estates & Shadow Mountain Estates East
1987/88 Monte Del Oro Estates.
1988/89 Calle Buena Vista,
1989/90 Calle Concordia.
1990/91 Yellowstone & Yosemite*
13. Traffic signal lights will be installed on Oracle Road at the following
intersections in the fiscal year indicated.
1986/87 Calle Concordia
1987/88 First Avenue
1988/89 Hardy Road
1989/90 Linda Vista
1990/91 Camino Cortaro
14. A program to landscape the median in that part of Oracle Road within the Town,
i.e. , in Oro Valley's "Scenic Corridor,: will be undertaken in collaboration
with A.De O.T. during the 2nd quarter of fiscal 1986/87.
15. The inflation rate during the 5 year budget period will average 4.0% per annum.
DJK October 1, 1986
REVENUES 86-87 Table 1
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
GENERAL GOV'T
Shared Revenues
Auto Lieu 20, 164 16,000 2 ;,7L 5 20,000
l
State Sales 117,245 145,700 145,709 153,438
Urban Revenue 97,757 131,300 130,727 149,7.20
Federal Revenue 11,091 8,000 16,759 5,000
Local Revenues
r
Building Permits 101,507 75,000 120, 193 100,000
Business Licenses 3,305 '2,000 3,920 3,600
Cable Television 4,279 5,000 2,468 4,000
Fi nes,Forfei tures 133,755 100,000 174,254 170,000
Interest 61,350 50,000 60,078 40,000
Miscellaneous 2,683 1,000 14,294 10,000
Renters Tax 522 23,407 25,000
Sales Tax 426,966 353,490 442,949 400,000
Training, ALEOAC 2,329 3,000 ;59 1,000
Zoning App l i c. 14,419 10,000 41,20 1 50,000
Grants 2,931 41,087 19,520
New Revenue 1,000,303 900,490 1,240,940 1, 150,878
Carry Forward 560, 110 671,58? 671,694 985,000
TOTAL GENERAL GOV'T 1,560,413 1,572,079 1,912,634 2, 135,878
HIGHWAY FUND
Highway Users Rev. 98,738 99,700 114,246 222,049
LTAF 16,288 21,400 25,771 '27,000
Grants 542
Interest 2,517 2,000 3,633 2,000
Permits 1,285 500 890 500
Other 279 1,000 890 1,000
New Highway Revenue 119,649 124,600 145,430 252,549
Carry Forward 45,000 137,421 137,421 82,700
TOTAL HIGHWAY FUND 164,64? 262,021 282,851 735,249
GRAND TOTAL 1,725,062 1,834, 100 2, 195,485 2,471, 127
EXPENDITURES 86-87 Table 2
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
ALEOAC Surcharge 31,955 44,400 51, 170 53,000
Building Inspection 36,809 40,000 33,698 50,000
Buildings & Grounds 13,457 11,271 23,500
Capital Improvements 819 114,300 13,859 400,000
Mayor & Council 447 2,000 515 2,000
General Administration 10,000
Animal Control 0 200
Arts & Recreation 200 500 500
Convention Bureau 0 2,500 2,500
Election 0 1,000 558
P.A.G. 1,056 1,370 1,370
Special Census 5, 197 0
Vehicle-Pool Car 227 0 876
Other 758 4,082
Prof Services 0 5,000 9,270 5,000
Engineering 695 5,000 0
Town Attorney 23,791 35,000 25,045 20,000
Town Clerk 75,226 140,000 84,426 125,000
Town Manager 50,000
Court 66,883 100,000 100,706 139,475
Planning/Zoning 46, 185 76,300 48,903 104,225
Police 415,650 563,248 555,998 717,665
Contingency 441,261 436,013
TOTAL GENERAL GOV'T 719,355 1,572,079 944,747 2, 135,878
HIGHWAY FUND
Capital Improvements 39,701 51,000
Road Improvements 60, 171 83,800 67,495 150,000
Operations 106,435 127,221 133,728 172,900
Contingency 12,349
TOTAL HIGHWAY 206,307 262,021 201,223 335,249
GRAND TOTAL 925,662 1,834, 100 1, 145,970 2,471, 127
.
REVENUE SUMMARY Table 3
82-83 to 86-87 July 86
Proposed
Actual Actual Actual Actual Budget
82-83 83-84 84-85 85-86 86-87
GENERAL GOV'T
Shared Revenues
Auto Lieu 13,219 17,208 20, 164 23,335 20,000
State Sales 69,486 76,360 117,245 145,709 153,438
Urban Revenue 54,223 61, 112 97,757 130,727 149,320
Federal Revenue 6,721 4,447 11,091 16,759 5,000
Local Revenues
Building Permits 113,674 57, 126 101,507 120, 193 100,000
Business Licenses 2, 195 3,202 3,305 3,920 3,600
Cable Television 5, 176 4,090 4,279 2,468 4,000
Fines,Forfeitures 49, 140 84,245 133,755 174,254 170,000
Interest 18,465 39,387 61,350 60,078 40,000
Miscellaneous 658 7,099 2,683 14,294 10,000
Renters Tax 544 23,407 25,000
Sales Tax 357,970 488,518 426,945 442,949 412,985
Training, ALEOAC 2,520 4,266 2,329 559 1,000
Zoning Applic. 2,644 14, 178 14,419 41,201 50,000
Grants 2,931 41,087 19,520
TOTAL GENERAL GOV'T 696,091 861,238 1,000,304 1,240,940 1, 163,863
HIGHWAY FUND
Highway Users Rev. 64,730 80,934 98,738 114,246 222,049
LTAF 14,891 11, 191 16,288 25,771 27,000
Grants 524 0
Interest 3,878 3,847 2,517 3,633 2,000
Permits 755 1,420 1,285 890 500
Other 8,000 30 279 890 1,000
TOTAL HIGHWAY FUND 92,254 97,422 119,631 145,430 252,549
TOTAL NEW REVENUE 788,345 958,660 1, 119,935 1,386,370 1,416,412
Increase Over 170,315 161,275 266,435 30,042
Previous Year 21.6% 16.8% 23.8% 2.2%
CARRY FORWARD
General Fund 90,660 297,832 556, 194 667,289 970,645
Highway Fund 48,262 55, 170 45,000 137,421 84,070
Public Works 3,657 3,811 3,916 4,405
GRAND TOTAL 930,924 1,315,473 1,725,045 2, 195,485 2,471, 127
BUDGET 615,000 1,069,729 1,403,261 1^834° 100
EXPENSE SUMMARY Table 4
82-83 to 86-87 July 86
Proposed
Actual Actual Actual Actual Budget
82-83 83-84 84-85 85-86 86-87
ALEOAC Surcharge 12,456 20,959 31,955 51, 170 57:,3000
Building Inspection 48,862 28,352 36,809 33,698 50,000
Buildings & Grounds 7,042 13, 102 13,457 11,271 23,500
Capital Improvements 30,014 819 13,859 400,000
Mayor & Council 873 890 447 515 2,000
General Administration 1,703 1,479 7,438 9,886 10,000
Misc: Memberships
Services and
Contributions
Prof Services 0 9,270 5,000
Engineering 8,628 7,603 695 0
Town Attorney 15,007 17,039 23,791 25,045 20,000
Town Clerk 64,486 86,257 75,226 84,426 125,000
Town Manager 50,000
Court 14,672 54, 172 66,883 100,706 139,475
Planning/Zoning 22, 195 35, 132 46, 185 48,903 104,225
Police 241,439 299,752 415,650 555,998 717,665
Contingency 436,013
TOTAL GENERAL GOV'T 437,363 594,751 719,355 944,747 2, 135,878
HIGHWAY FUND
Capital Improvements 20,887 39,701 50,000
Road Improvements 7,829 46,480 60, 171 67,495 100,000
Operations 82,409 77, 148 106,435 133,728 172,900
Contingency 12,349
TOTAL HIGHWAY 90,238 144,515 206,307 201,223 335,249
GRAND TOTAL 527,601 739,266 925,662 1, 145,970 2,471, 127
Increase Over 211,665 186,396 220,308 1,325, 157
Previous Year 40. 1% 25.2% 23.8% 115.6%
CLERK BUDGET 86-87 Table 5
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
Advertising 2,214 2,000 2,532 2,500
Furniture/Equipment 819 1,000 6,459 2,500
Insurance 1, 192 11,350 3,029
Maint. Equipment 4,434 3,056 4,500
Miscellaneous 3,605 2,000 1,518 2,000
Meetings/Training 41 400 360 600
Office 3, 192 3,000 4,009 5,200
Outside Services 3,580 3,000 2,000
Personnel 56, 150 72,000 63,463 62,500
Contingency 8,250 6,200
OPERATING 75,227 103,000 84,426 88,000
RESERVES
Equipment 12,000
Personnel 25,000
TOTAL 75,227 103,000 84,426 125,000
Increase Over 3,698 9, 199 40,574
Previous Year 5% 12% 48%
CAPITAL IMPROVEMENTS 400°000
BUILDINGS & GROUNDS
Insurance 3,500
Maintenance 6,258 4,500 3,729 9,000
Utilities 7, 199 7,500 7,542 11,000
TOTAL 13,457 12,000 11,271 23,500
COURT BUDGET 86-87 Table 6
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
Equipment 16,800 15,219 900
Insurance 800 800
Jury Fees 839 1,600 2,066 3,200
Miscellaneous 5,817 3,600 2,038 2,000
Office 1,274 2,500 4,686 5,575
Personnel
Salaries 7,354 17,000 17,000 46,000
Court App. Att. 3,320 5,000 5, 190 5,000
Town Magistrate 21,983 24,500 32,740 36,000
Town Prosecutor 26,296 29,000 20,967 30,000
OPERATING 66,883 100,000 100,706 129,475
RESERVES
Equipment & 10,000
Contingency
TOTAL 66,883 100,000 100,706 139,475
Increase over 12,711 33,823 38,769
Previous Year 23% 51% 38%
PLANNING/ZONING 86-87 Table 7
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
Advertising 2,483 2,500 641 1,500
Meetings & Training 305 800 507 1,000
Miscellaneous 256 400 390 600
Office 1,692 2,000 1,287 2,000
Outside Services 3,000 27
Personnel 36,075 47,000 46,013 62,625
Planning 150 5,000 10
Reproductions 135 1,000 28 1,000
Contingency 14,600
OPERATING 41,096 76,300 48,903 68,725
RESERVES
Outside Services 3,000
Personnel 22,500
Planning 10,000
TOTAL 415096 76,300 48,903 104,225
Increase over 23,990 75807 55,322
Previous Year 108% 19% 113%
POLICE BUDGET 86-87 Table 8
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
Capital Expenditures 299 8,505 8,385 1, 175
Dispatching 15,996 25,500 26,037 25,950
Insurance 16,387 24,040 25,799 40,000
Equip. Maint. 3,034 4,200 3,886 4,500
Misc. and Office 5,792 3,905 5,277 5,225
Personnel 319,968 432,848 430,379 494,940
Police Training 2,788 5,000 3,387 5,500
Vehicles
Maint. & Oper. 30,871 37,250 25,382 38,350
Lease/Purchase 20,515 14,000 27,466
OPERATING 415,650 555,248 555,998 615,640
RESERVES
Equipment 3,600
Personnel 75,000
Vehicle Purchase 10,875
Vehicle Lease 12,550
TOTAL 415,650 555,248 555,998 717,665
Increase over 109,904 140,348 161,667
Previous Year 36% 34% 29%
HIGHWAY 86-87 Table 9
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87 Notes
Capital Expenditures 9, 100 24,000
General Maintenance 1,997 2,000 3,508 4,000
Insurance 242 15,000 10,636 15,800
Miscellaneous 1,748 400 759 1,300
Personnel 85,202 81,000 84,753 91,000
Prof. Services 920 3,000 663 2,000
Road Improvements 62,613 83,800 67,495
Street Maintenance 14,030 18,300 15,645 23,200
Veh/Equip Maint 29,601 25,000 17,764 26,000
Contingency 9,521
OPERATING 205,453 262,021 201,223 163,300
RESERVES
Personnel 11,800
Road Improvements 150,000
and Equipment
Contingency 11,519
TOTAL 205,453 262,021 201,223 336,619
DETAIL
Committed Res. No.
Road Improvements
New Lights/Signals 132 17,445 25,000 245 & 249
Overlays 47,243 52,771 210 & 248
Reconstruction
Linda Vista 15,238 30,050 1,000
Milagro
La Canada 20,000
Total 62,613 67,495 78,771
TOWN OF ORO VALLEY HIGHWAY FUND
CHART OF ACCQUNTS
10-Aug-87
1 ASSETS
11 CURRENT ASSETS
111 CASH
11110 Checking-United Bank
1112 CERTIFICATES OF DEPOSIT
11121 Arizona Bank
11122 Great American First Savincs Bank
11123 United Bank
11130 Local Government Investment Pool
1114 MONEY MARKET FUNDS
11141 First Interstate
11149 Other
11150 Petty Cash
1116 SAVINGS
11161 United Bank
11169 Other
112 ACCOUNTS RECEIVABLE
11210 Dental Insurance
11220 Group Hospitalization
11230 Group Pension Plan
11240 Voluntary Disability Insurance
12 OTHER ASSETS
121 DUE FROM OTHER FUNDS
12110 Assessment Fund
12120 General Fund
122 RESERVES
12210 New Eouioment
12220 Traffic Signals
12290 Other
2 LIABILITIES
21 CURRENT LIABILITIES
211 ACCOUNTS PAYABLE
21110 Dental Insurance
21120 Due to Other Funds
21130 Group Hospitalization
21140 Group Pension Plan
21150 United Way
21160 Voluntary Disability Insurance
21190 Other
212 PAYROLL TAXES PAYABLE
21210 FICA-Employee
21220 FICA-Employer
21230 Withholding-Federal
21240 Withholding-State
21250 Worker' s Comoensation
22 OTHER LIABILITIES
221 DEPOSITS
22110 Tucson Electric Power
22190 Other
222 SPECIAL FUNDS
22210 Traffic Sional Fund
22290 Other
22300 Unemployment Reserves
3 RETAINED INCOME
= I-` ..." ~�^~''��
32 YTD Retained Income
4 REVENUE Y� `
41 STATE SHARED TAXES
41100 Gasoline Tax
41200 Local Transportation Assistance Fund
41900 Other
42 LOCAL REVENUES
421 GRANT FUNDS
42110 Federal
42120 State
42190 Other
422 INTEREST EARNINGS
42210 Certificates of Deposit
42220 Local Government Investment Pool
42230 Money Market Accounts
42240 Savings
423 PERMITS
42310 Road
42390 Other
42900 Other Income
43000 Received From Other Funds
5 EXPENSE
51 CAPITAL EXPENSE
51100 Buildings & Grounds
51200 Machinery & Equipment
51300 Vehicles
52 GENERAL MAINTENANCE
52100 Buildings & Grounds
52200 Shop Equipment
52300 Small Tool Purchase
52400 Small Tool Rental
52900 Other
53 MISCELLANEOUS
53100 Advertising
53200 Insurance
53300 Meetings & Travel
53400 Mileage
53500 Printing & Copying
53600 Office Supplies
53900 Other
54 PERSONNEL
541 SALARIES
54110 Clerical
54120 Engineerino & flaintenance
542 FRINGE BENEFITS
54210 Dental Insurance
54220 Group Hospitalization
54230 Group Pension Plan
54240 Uniforms & Tools
54250 Voluntary Disability insurance
543 PAYROLL TAXES
54310 FICA-Employer
54320 Unemployment-Federal
54330 Unemployment-State
54340 Worker' s Compensation
55 PROFESSIONAL SERVICES
55100 Field Insoection
55200 Field Testing
55300 Review Plans
55900 Other
56 ROAD IMPROVEMENTS
56100 New Lights & Signals
56200 Reconstruction-Buena Vista
56400 Reconstruction-�a Canada
56500 Reconstt 'ction-Linca Vista
56600 Reconstk ction-Milaoro
567 SURFACE TREATMENT
56710 Chip Seal
56720 Crack Seal
56730 Concrete Curb
56740 Overlay
56750 Plastic Seal
56760 SAM
56770 Slurry Seal
56900 Other
57 STREET MAINTENANCE
571 SUPPLIES
57110 ABC
57120 Asphalt
57130 Concrete
57140 Rock
57150 Wood & Hardware
57190 Other
57200 Signs & Barricades
57300 Electric-Street Light & Signals
57400 Striping
57900 Other
58 VEHICLES & EQUIPMENT
581 GAS & OIL
58110 Chipper
58120 Dump Truck-62 Chevy
58130 Grader-Galion
58140 Loader-CAT
58150 Pickup-86 Chevy
IF 58160 Sweepe
58190 Other ---- ' ig,d;IJ-
582 MAINTENANCE & REPAIR
58210 Chipper
58220 Dump Truck-62 Chevy
58230 Grader-Galion
58240 Heavy Equioment Cleaner
58250 Loader-CAT
58260 Pickup-86 Chevy / | ±4-'61-e4-€4 )�
58270 Sweeoer-Mobile ~-
58280 Trailer-30199T
58290 Other --- �, /
583 EQUIPMENT RENTAL
58310 Backhoe
58320 Concrete Mixer
58330 Dump Truck-62 Chevy
58340 Grader-Galion
58350 Loader
58360 Pickup
58370 Sweeper
58380 Tamper
58385 Trencher, Etc,
58390 Water Truck
"STIMATES OF FY 86/8', STATE-SHARED SALES TAX TO _ ,NICIPALITIES
HIGH ESTIMATE LOW ESTIMATE
OF 86/87 OF 86/87
% OF STATE-SHARED STATE-SHARED
COUNTY MUNICIPALITY POPULATION TOTAL SALES TAX SALES TAX
;PACHE EAGAR 4,001 0.1661% $214,330 $211,445
SPRINGERVILLE 1 ,879 0.0780% $100,656 $99,294
ST . JOHNS 3,368 0.1399% $180,421 $178,093
" OCHISE BENSON 4,251 0. 1765% $227,723 $224,685
BISBEE 7,154 0.2971% $383,234 $378,208
DOUGLAS 13,058 0.5423% $699,506 $690,348
HUACHUCA CITY 1,661 0.0690% $88,978 $87,837
SIERRA VISTA 28,788 1 .1955% $1,542,149 $1,521,872
TOMBSTONE 1,632 0.0678% $87,425 $86,309
WILLCOX 3,243 0.1347% $173,725 $171,473
OCONINO FLAGSTAFF 38,247 1 .5883% $2,048,860 $2,021 ,906
FREDONIA 1,040 0.0432% $55,712 $54,994
PAGE 6,469 0.2686% $346,539 $341,928
WILLIAMS 2,266 0.0941% $121,388 $119,789
, ILA GLOBE 6,886 0.2860% $368,877 $364,078
HAYDEN 1,205 0.0500% $64,551 $63,650
MIAMI 2,716 0.1128% $145,494 $143,594
PAYSON 7,003 0.2908% $375,145 $370,188
WINKELMAN 1 ,060 0.0440% $56,783 $56,012
GRAHAM PIMA 1,599 0.0664% $85,657 $84,527
SAFFORD 7,010 0.2911% $375,520 $370,570
THATCHER 3,436 0.1427% $184,064 $181,657
*REENLEE CLIFTON 4,245 0.1763% $227,401 $224,430
DUNCAN603 0.0250% $32,302 $31,825
:_.A PAZ PARKER 2,542 0. 1056% $136, 173 $134,429
`.ARICOPA AVONDALE 9,704 0.4030% $519,835 $513,019
BUCKEYE 3,779 0. 1569% $202,438 $199,734
CAREFREE 1,518 0.0630% $81,318 $80,199
CHANDLER 63,817 2.6501% $3,418,623 $3,373,577
EL MIRAGE 4,307 0.1789% $230,722 $227,740
G I LA BEND 1,999 0.0830% $107,085 $105,659
GILBERT 12,102 0.5026% $648,294 $639,810
GLENDALE 122, 392 5.0825% $6,556,437 $6,470,023
GOODYEAR 4,598 0.1909% $246,311 $243,016
GUADALUPE 4,609 0. 1914% $246,900 $243,652
MESA 239,587 9.9492% $12,834,474 $12,665,332
PARADISE VALLEY 11,818 0.4908% $633,080 $624,788
PEORIA 27,598 1 .1460% $1,478,402 $1 ,458,858
PHOENIX 881,640 36.6114% $47,228,714 $46,606,312
SCOTTSDALE 108,447 4.5034% $5,809,415 $5,732,828
SURPRISE 4,020 0. 1669% $215,348 $212,464
TEMPE 132,942 5.5206% $7,121 ,591 $7,027,724
TOLLESON 4,438 0. 1843% $237,740 $234,614
WICKENBURG 3,925 0.1630% $210,259 $207,499
:-A--Ju1-86
?,STIMATES OF FY 86/8i STATE-SHARED SALES TAX TO ,.JNICIPALITIES
HIGH ESTIMATE LOW ESTIMATE
OF 86/87 OF 86/87
% OF STATE-SHARED STATE-SHARED
COUNTY MUNICIPALITY POPULATION TOTAL SALES TAX SALES TAX
YOUNGTOWN 2,287 0.0950% $122,513 $120,935
!OHAVE BULLHEAD CITY 17,091 0.7097% $915,550 $903,448
COLORADO CITY 2,099 0.0872% $112,442 $111,006
KINGMAN 10,428 0.4330% $558,619 $551,209
LAKE HAVASU CITY 17,749 0.7371% $950,799 $938,328
AVAJO HOLBROOK 5,785 0.2402% $309,898 $305,775
PINETOP-LAKESIDE 2,389 0.0992% $127,977 $126,282
SHOW LOW 5,027 0.2088% $269,292 $265,802
SNOWFLAKE 3,656 0.1518% $195,849 $193,241
TAYLOR 2,006 0.0833% $107,460 $106,041
WINSLOW 7,921 0.3289% $424,321 $418,690
?IMA MARANA 1,674 0.0695% $89,675 $88,474
ORO VALLEY 2,866 0.1190% $153,529 $151,487
SOUTH TUCSON 6,554 0.2722% $351,092 $346,511
TUCSON 354,533 14.7225% $18,992,035 $18,741,743
INAL APACHE JUNCTION 14,279 0.5930% $764,914 $754,889
CASA GRANDE 15,647 0.6498% $838, 197 $827, 195
COOLIDGE 6,851 0.2845% $367,002 $362,169
ELOY 6,240 0.2591% $334,271 $329,834
FLORENCE 6,094 0.2531% $326,450 $322,196
KEARNY 2,646 0.1099% $141,744 $139,903
MAMMOTH 1,906 0.0791% $102,103 $100,694
SUPERIOR 4,600 0. 1910% $246,418 $243, 143
wANTA CRUZ NOGALES - - 15,683 0.6513% $840,125 $829,105
PATAGONIA 980 0.0407% $52,498 $51,811
YAVAPAI CHINO VALLEY 3,817 0.1585% $204,473 $201,771
CLARKDALE 1 ,696 0.0704% $90,853 $89,619
COTTONWOOD 5,009 0.2080% $268,328 $264,784
JEROME 470 0.0195% $25, 177 $24,824
PRESCOTT 21,109 0.8766% $1,130,791 $1 ,115,912
PRESCOTT VALLEY 5,471 0.2272% $293,077 $289,226
:UMA SAN LUIS 2,809 0.1166% $150,476 $148,432
SOMERTON 4,381 0.1819% $234,686 $231,559
WELLTON 940 0.0390% $50,355 $49,647
YUMA 46,807 1 .9437% $2,507,412 $2,474,330
JTAL 2, 408,102 100.0000% $129,000,000 $127,300,000
INDEX
Page
Introduction 1
Budget Breakdowns 2
Reserves 4
Employee Benefits 5
PAG Committees 6
Worksheets Table
Proposed 86-87 1 & 2
5-Year Summaries 3 `{ 4
Town Clerk 5
Court 6
Planning/Development 7
Police 8
Highway 9
Reserves 10
Odds and Ends 11
INTRODUCTION
This packet provides background materials on the proposed 86-87 budget.
Prior to adoption of the tentative budget any or all amounts (and items)
may be changed. Following adoption of the tentative budget, the total may
be reduced but may not be increased.
This is a line item budget developed from department line item budgets.
Service levels are generally planned to remain the same as this year. Some
descriptive information is included in narratives; refer to the tables for
the detail.
The Highway Fund is self-contained, i .e. no monies which go into that fund
may be used for any other purpose. All other income and expense is
identified in the General Government category.
Income data for shared revenues is based on estimates by the League of
Cities and Towns; data for local revenues is based on history of receipts
and general information.
Expense amounts within the department budgets are basically as requested by
the department heads with adjustments to accommodate salary and benefit
changes. Administration expense amounts are based on history, current
costs, and estimates. There are no specific council member requests or
citizen suggestions reflected in this budget.
The format of the worksheets is similar to that on the finance reports;
finance reports relate to the accounting records, which reflect the detail
requested by department heads or council . The reporting location of
specific costs changes from time to time. For comparison with the proposed
budget, such previous years' amounts have been moved to the new category.
Consequently totals of some breakdowns may not be in agreement with other
totals or summaries.
Tables 1 and 2 are worksheets for the tentative budget. They will be
updated and be available after adoption of the tentative budget.
BUDGET BREAKDOWNS
Department budgets are divided into "operating" and "Reserves". Operating
budgets are effective upon budget adoption; the authority to spend the
reserves remains with the council .
TOWN CLERK
The Town Clerk maintains the records of all Town actions, records legal
documents, is the Town treasurer and secretary to the Council, prepares
personnel policies, and is responsible -for overall office administration.
This department is by nature the first to absorb increased activity as the
Town grows. It provides all office personnel and equipment not otherwise
assigned to specific departments.
The reserves for personnel include a receptionist and additional help as
may be needed throughout the year. Equipment requests include a postage
meter, larger capacity computer for accounting system, file cabinets, and
miscellaneous for the administrative offices.
BUILDINGS AND GROUNDS
Maintenance, utilities and insurance have been transferred from the Town
Clerk to Buildings and Grounds, a more appropriate reflection of overall
use.
See Table S.
COURT
This year there were -five jury trials. Next year's budget is -for one jury
trial per month - of necessity an estimate. For a jury trial sixteen
people are called from which six are selected.
Equipment cost in the operating budget is for maintenance contracts. The
reserve for contingency includes a request for an additional computer.
See Table 6.
_y_
PLANNING & DEVELOPMENT
This department reviews the various development plans, zoning proposals,
and annexation plans, follows them through Planning Commission, Development
Review Board and Council , and proposes amendments as needed or requested
for the zoning code.
Reserves are requested for additional planning staff to compile planning
data, do annexation studies, establish a base for Oro Valley planning, and
do some of the additional reviews that are coming in with Estes. Reserves
requested for outside services are specifically for technical services
unavailable i n-house.
See Table 7.
POLICE DEPARTMENT
The number of calls has increased approximately 337. over last year.
Response time: 3-4 minutes for emergencies
10-15 minutes for other calls
In addition to the police chief, there are 13 officers. Specific
assignments include investigations, Highway Safety Coordination (alcohol )
under State Grant, participation in Major Offenders Task Force, and warrant
updati ngs.
All areas of town are patrolled a minimum of once per shift (three shifts
per day) , and dark house checks are also made once per shift.
The police department sponsors an Explorer Scout troop and Neighborhood
Watch, and "checks in" with persons who are not otherwise in contact with
someone on a daily basis.
The reserve request for personnel is for an increase of three officers
during the year, as well as establishing the position of Lieutenant.
Equipment request is for a computer.
See Table 8.
ODDS AND ENDS
Miscellaneous information which sometimes gets lost among a variety of
individual budgets is included.
See Table 11.
RESERVES
"Reserves" is a budget/finance control tool which provides the following:
1. Identifies large items.
2. Provides department heads with conditional approval of items within
specific budgets.
3. Allows analysis of overall impact prior to individual item
approvals.
4. Defines make-up of fund balances.
Reserves identify intended use of certain funds and provide a planning
opportunity for major expenditures which require more funds than will be
available in the current year. The "reserves" system is responsive to cash
flow; it identifies monies held from one budget year to the next, and
provides timing control for big ticket items in the current year.
The major difference between budgeting earmarked "reserves" and
"contingency" funds is that reserves are for a specific purpose, and
contingencies are used to fill-in for unexpected expenses or over runs. In
both cases amounts do not enter the accounting system until a purchase is
made. In future finance reports, current available funds in reserves will
be identified and removed from the fund balances.
Although reserve items are specifically budgeted, the actual appropriation
remains a council option. Decisions are then based on total reserves
available for all departments in conjunction with town priorities.
See table 10.
-4-
SUMMARY OF EMPLOYEE BENEFITS
HOLIDAYS: New Years Day Columbus Day
Washington's Birthday Veterans Day
Memorial Day Thanksgiving Day
4th of July Day after Thanksgiving
Labor Day Christmas
VACATION: 10 days, 1 to 5 years; 15 days, 6 to 10 years; 20 days, 11 years
and over.
SICK LEAVE: 12 days per year, cumulative, paid at 677. for unused sick
leave in excess of 30 days. (Eligibility: 6 months)
MEDICAL/DENTAL INSURANCE: Town pays employee cost, family coverage
optional at employee's expense. (Eligibility: 1 month. Employee must
work minimum 25 hours per week. )
DISABILITY INSURANCE: Maximum benefit period of 2 years @ 67% of salary.
Town pays 2/3, employee 1/3. (Eligibility: 1 month)
LIFE INSURANCE: $5000, as part of Disability Policy.
LEAVE OF ABSENCE: 30 working days, 1-3 years, 60 days after 3 years.
(Eligibility: 1 year. )
PENSION PLAN (IRA or PEDC Plan) : Joint participation, Town 7%, employee,
5%. (Eligibility: 6 months)
110 4:1
PAG COMMITTEES
Committee OV Representative
REGIONAL COUNCIL Steve Engle
MANAGEMENT COMMITTEE Steve Engle
(all staff except OV)
ENVIRONMENTAL PLANNING (EPAC) Jim Peterson
(2 slots) Warren Hook
Sub-Committees
Water Quality Jim Peterson
Air Quality (With Trans. Planning)
TRANSPORTATION PLANNING Warren Hook
Sub-Committees
Capital Improvement (TIP)
Regional Transportation Plan
Special Purpose
SOCIAL SERVICES (TITLE XX) Henry Perlmutter
(Does not attend)
RIDESHARE Open
POPULATION TECHNICAL Steve Hagedorn
PAG Advisory Committees review specific proposals of a regional nature
prior to submittal to the regional council . Participation by Oro Valley
gives an opportunity for input and provides us with information on what's
going on overall . Staff or citizens may be appointed to these committees.
At present there is not a formal policy or procedure under which committee
members report back to the Council .
Cost for staff member per meeting: $40 to $50.
Note: Jim Peterson has been appointed by the Board of Supervisors to the
"Pima County Wastewater Management Advisory Committee" (select committee --
6-1 0 members) .
-6-
REVENUES 86-87 Table 1
WORKSHEET June 86
Proposed
Actual Budget Estimates Budget Adjust-
84-85 85-86 85-86 86-87 men i s
GENERAL GOV'T
Shared Revenues
Auto Lieu 20, 164 16,000 23,335 20,000
State Sales 117,245 145,700 145,709 153,438
Urban Revenue 97,757 131,300 130,727 149,320
Federal Revenue 11,091 8,000 16,759 5,000
Local Revenues
Building Permits 101,507 75,000 120, 193 100,000
Business Licenses 3,305 '2,000 3,920 3,600
Cable Television 4,279 5,000 2,468 4,000
Fines,Forf ei tures 133,755 100,000 174,254 170,000
Interest 61,350 50,000 60,078 40,000
Miscellaneous 2,683 1,000 14,294 10,000
Renters Tax 522 23,407 25,000
Sales Tax 426,966 353,490 442,949 400,000
Training, ALEOAC 2,329 3,000 559 1,000
Zoning App l i c. 14,419 10,000 41,201 50,000
Grants 2,931 41,087 19,520
New Revenue 1,000,303 900,490 1,240,940 1, 150,878
Carry Forward 560, 110 671,589 671,589 985,000
TOTAL GENERAL GOV'T 1,560,413 1,572,079 1,912,529 2, 135,878
HIGHWAY FUND
Highway Users Rev. 98,738 99,700 108,988 222,049
LTAF 16,288 21,400 30,925 27,000
Grants 542
Interest 2,517 2,000 3,725 2,000
Permits 1,285 500 516 500
Other 279 1,000 1,068 1,000
New Highway Revenue 119,649 124,600 145,222 252,549
Carry Forward 45,000 137,421 137,421 82,7C 00
TOTAL HIGHWAY FUND 164,649 262,021 282,643 335,249
GRAND TOTAL 1,725,062 1,834, 100 2, 195, 172 2,471, 127
EXPENDITURES 86-87 Table 2
WORKSHEET June 86
Proposed
Actual Budget Estimated Budget Adjust-
84-85 85-86 85-86 86-87 ments
ALEOAC Surcharge 31,955 44,400 51, 170 53,000
Building Inspection 36,809 40,000 32,652 50,000
Buildings & Grounds 13,457 11,271 18,500
Capital Improvements 819 114,300 13,749 400,000
Mayor & Council 447 2,000 515 2,000
General Administration 10,000
Animal Control 0 200
Arts & Recreation 200 500 500
Convention Bureau 0 2,500 2,500
Election 0 1,000 558
P.A.G. 1,056 1,370 1,370
Special Census 5, 197 0
Vehicle-Pool Car 227 0 876
Other 758 4, 182
Prof Services 0 5,000 2
} 9,�70 5}000
Engineering 695 5,000 0
Town Attorney 2 3, 791 35,000 25,045 2CO3 000
Town Clerk 75,226 140,000 78,434 125,000
Town Manager 50,000
Court 66,883 100,000 100,706 139,475
Planning/Zoning 46, 185 76,300 49, 158 104,225
Police 415,650 563,248 556,714 717,665
Contingency 441,261 441, 013
TOTAL GENERAL GOV'T 719,355 1,572,079 938,670 2, 135,878
HIGHWAY FUND
Capital Improvements 39,701 51,000
Road Improvements 60, 171 83,800 76,050 150,000
Operations 106,435 127,221 135,800 172,900
Contingency 12,349
TOTAL HIGHWAY 206,307 262,021 211,850 335,249
GRAND TOTAL 925,662 1,834, 100 1, 150,520 2, 471, 127
4:) el
REVENUE SUMMARY Table 3
82-83 to 86-87 June 68
Proposed
Actual Actual Actual Estimated Budget
82-83 83-84 84-85 85-86 86-87
GENERAL GOV'T
Shared Revenues
' Auto Lieu 13,219 17,208 20, 164 23,33 5 20,000
State Sales 69,486 76,360 117,245 145,709 153,438
Urban Revenue 54,223 61, 112 97,757 130,727 149,320
Federal Revenue 6,721 4,447 11,091 16,759 5,000
Local Revenues
Building Permits 113,674 57, 126 101,507 120, 193 100,000
Business Licenses 2, 195 3,^02 3,305 3,920 3,600
Cable Television 5, 176 4,090 4,279 2,468 4,000
Fines,Forf ei tures 49, 140 84,245 133,755 174,254 170,000
Interest 18,465 39,387 61,350 60,078 40,000
Miscellaneous 658 7,099 2,683 14,294 10,000
Renters Tax 544 23,407 25,000
Sales Tax 357,970 488,518 426,945 442,949 400,000
Training, ALEOAC 2,520 4,266 2,329 559 1,000
Zoning App l i c. 2,644 14, 178 14,419 41,201 50,000
Grants 2,931 41,087 19,520
TOTAL GENERAL GOV'T 696,091 861,238 1,000,304 1,240,940 1, 150,878
HIGHWAY FUND
Highway Users Rev. 64,730 80,934 98,738 108,988 222,049
LTAF 14,891 11, 191 16,288 30,925 27,000
Grants 524 0
Interest 3,878 3,847 2,517 3,725 2,000
Permits 755 1,420 1,285 516 500
Other 8,000 30 279 1,068 1,000
TOTAL HIGHWAY FUND 92,254 97,422 119,631 145,222 252,549
•
TOTAL NEW REVENUE 788,345 958,660 1, 119,935 1,386, 162 1,403427
Increase Over 170,315 161,275 266,227 17,265
Previous Year 21.6% 16.8'%, 23.8% 1.27.
CARRY FORWARD
General Fund 90,660 297,832 556, 194 667,289 985,000
Highway Fund 48,262 55, 170 45,000 139,863 82,700
Public Works 3,657 3,811 3,916 4,405
GRAND TOTAL 930,924 1 ,315,473 1,725,045 2, 197,719 2, 471, 127
EXPENSE SUMMARY Table 4
82-83 to 86-87 June 86
Proposed
Actual Actual Actual Estimated Budget
82-83 83-84 84-85 85-86 86-87
ALEOAC Surcharge 12,456 20,959 31,955 51, 170 53,000
Building Inspection 48,862 28,352 36,809 32,652 50,000
Buildings & Grounds 7,042 13, 102 13,457 11,271 18,500
Capital Improvements 30,014 819 13,749 400,000
Mayor & Council 873 890 447 515 2,000
General Administration 1,703 1,479 7,438 9,886 10,000
Misc: Memberships
Services and
Contributions
Prof Services 0 9,270 5,000
Engineering 8,628 7,603 695 0
Town Attorney 15,007 17,039 23,791 25,045 20,000
Town Clerk 64,486 86,257 75,226 78,434 130,000
Town Manager 50,000
Court 14,672 54, 172 66,883 100,706 139,475
Planning/Zoning 22, 195 35, 132 46, 185 49, 150 104,225
Police 241,43 9 299,752 415,650 556,714 717,664
Contingency 436,013
TOTAL GENERAL GOV'T 437,363 594,751 719,355 938,562 2, 135,877
HIGHWAY FUND
Capital Improvements 20,887 39,701 50,000
Road Improvements 7,829 46,480 60, 171 76,050 100,000
Operations 82, 409 77, 148 106,435 135,800 172,900
Contingency
12,349
TOTAL HIGHWAY 90,',38 144,515 206,307 211,850 335,249
GRAND TOTAL 527,601 739,266 925,662 1, 150,412 2,471, 126
Increase Over 211,665 186,396 224,750 1,320,714
Previous Year 40. 17. 25.2'/. 24.3% 114.87.
CLERK BUDGET 86-87 Table 5
WORKSHEET June 86
Proposed
Actual Budget Estimated Budget
84-85 85-86 85-86 86-87 Notes
Advertising 2,214 2,000 2,532 2,500
Furniture/Equipment 819 1,000 6,467 2,500
Insurance 1, 192 11,350 3,029
Maint. Equipment 4,434 3,056 4,500
Miscellaneous 3,60 5 2,000 1,493 2,000
Meetings/Training 41 400 360 600
Office 3, 192 3,000 4,009 5,200
Outside Services 3,580 3,000 2,000
Personnel 56, 150 72,000 63,463 62,500
Contingency 8,250 6,200
OPERATING 75,227 103,000 84,409 88,000
RESERVES
Equipment 12,000
Personnel 25,000
TOTAL 75,227 103,000 84,409 125,000
Increase Over
Previous Year 5% 127 487.
BUILDINGS & GROUNDS
New Construction 400,000
Operating
Insurance 3,500
Bldg. Maint. 6,258 4,500 3,729 4,500
Utilities 7, 199 7,500 7,542 11,000
TOTAL 13,457 12,000 11,271 419,000
COURT BUDGET 86-87 Table 6
WORKSHEET June 86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Equipment 16,800 15,219 900
Insurance 800 800
Jury Fees 839 1,600 2,066 3,200
Miscellaneous 5,817 3,600 2,038 2,000
Office 1,274 2,500 4,686 5,575
Personnel
Salaries 7,354 32,000 32,000 46,000
Court App. Att. 3,320 5,000 5, 190 5,000
Town Magistrate 21,983 24,500 32,740 36,000
Town Prosecutor 26,296 29,000 20,967 30,000
OPERATING 66,883 115,000 115,706 129,475
RESERVES
Equipment 3,700
Contingency 6,300
TOTAL 66,883 115,000 115,706 139,475
Increase over
Previous Year 23% 73% 21
PLANNING/DEVELOPMENT Table 7
WORKSHEET 86-87 June 86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Advertising 2,483 2,500 640 1,500
Meetings & Training 305 800 763 1,000
Miscellaneous 256 400 390 600
Office 1,692 2,000 1,287 2,000
Outside Services 3,000 27
Personnel 36,075 47,000 46,013 62,625
Planning 150 5,000 10
Reproductions 135 1,000 28 1,000
Contingency 14,600
OPERATING 41,096 76,300 49, 158 68,725
RESERVES
Outside Services
3,000
Personnel 22,500
Planning 10,000
TOTAL 41,096 76,300 49, 158 104,225
Increase over
Previous Year 1087. 20% 112%
POLICE BUDGET 86-87 Table 8
WORKSHEET June 86
Proposed
Actual Budget Estimated Budget
84-85 85-86 85-86 86-87 Notes
Capital Expenditures 299 8,505 8,385 1, 175
Dispatching 15,996 25,500 26,037 25,950
Insurance 16,387 24,040 25,799 40,000
Equip. Maint. 3,034 4,200 3,886 4,500
Misc. and Office 5,792 3,905 5,277 5,225
Personnel 319,968 432,848 415, 112 494,940
Police Training 2,788 5,000 3,387 5,500
Vehicles
Maint. & Oper. 30,871 37,250 25,382 38,350
Lease/Purchase 20,515 14,000 27,466
OPERATING 415,650 555,248 540,731 615,640
RESERVES
Equipment 3,600
Personnel 75,000
Vehicle Purchase 10,875
Vehicle Lease 12,550
TOTAL 415,650 555,248 540,731 717,665
Increase over
Previous Year 36/, 30'/. 3�.
HIGHWAY 86-87 Table 9
WORKSHEET June 86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Capital Expenditures 9, 100 24,000
General Maintenance 1,997 2,000 3,568 4,000
Insurance 242 15,000 10,636 15,800
Miscellaneous 3, 190 400 811 1,300
Personnel 85,202 81,000 85,286 91,000
Prof. Services 920 3,000 723 2,000
Road Improvements 60, 171 83,800 69,200
Street Maintenance 14,030 18,300 14,370 23,200
Veh/Equip Mai n t 30,601 25,000 18, 144 26,000
Contingency 9,521 10, 149
OPERATING 205,453 262,021 202,738 173,449
RESERVES
Personnel 11,800
Street Light and 150,000
Road Improvements
TOTAL 205,453 262,021 202,738 335,249
Increase over
Previous Year 42'%. -1% 65%.
RESERVES Table 10
WORKSHEET June 86
Budget
86-87 Balance Notes
Cash Forward - Gen'l 985,000
- Highway 82,700
Emergency Contingency 300,000
(12% of budget)
Cash Flow 120,000
Bal ance 647,700
RESERVES BY DEPT.
New Building 400,000
Clerk 37,000
Manager 50,000
Court 10,000
Planning 35,500
Police 102,025
Highway 161,800
Total 796,325 -148,625
RESERVES BY TYPE
Equipment 42,725
Personnel 184,300
Improvements 550,000
Outside Services 13,000
Contingency 6,300
796,325
ODDS & ENDS Table 11
WORKSHEET June 86
Actual Estimates Proposed
84-85 85-86 86-87 Notes
INSURANCE
Building 3,400
Clerk 1, 192 3,029
Court, Prof. 800 800
Police 16,387 25,800 40,000
Highway 243 10,636 15,000
i
Other, . Prof. 800
TOTAL INSURANCE 17,822 40,265 60,000
PERSONNEL
Salaried 504,699 641,874 879,095
Contract 75,391 83,942 91,000
Building Insp. 36,809 33,698 50,000
TOTAL 616,899 759,514 1,020,095
GEN'L ADMINISTRATION
Animal Control 0 0 200
Arts & Recreation 200 500
Convention Bureau 2,500
Election 558
P.A.G. 1,056 1,370 2,000
Special Census 5, 197
Vehicle-Pool 227 876 950
Other 758 4,082 6,000
League Cities/Town 850
TOTAL GEN. ADMIN. 7,438 9,886 10,000
** NOTFS ON 7XPENDITURFS WORKSHEFT
Rudget: 85-68
Copitol improvements includes budgeted Public !,,OrKS omount: Police
inciuues budget Federf41 Revenue Shoring Fund omount, Budget Figures C-4TE
os originolly otopted ond dO not include tronsFers Of otjustments to
contingency occount,
projected Expense -
Building & CrOLindS: FrOM Clers cotegory - building & grounds,
mointenorlfe Repoir ond utilities, Note-mointenonce repoi oF
equ..;-.menc remoins in clerk expense:', ,
proposed Budget -
41ignedi some os projected improvements Copitol Improvements limited to
building construction ond initiol Furnishings, with mointenonce ond
utilities in Ruiidings Grounds cotegory,
Generol Administrotion - F-inol budget will lump these omounts into one
sum - on worksheet 'other' is good spot For council members to identiFy
speciol preFerences Or request speciFic items thot no ploce EISS,
ClerK b:udget omount includes mointenonce oF equipment p.-:rimorily repoir
controc*s) , ond Town Monoger omount hos bc-en seporoted,
;,:ourt - deleted =flt7C4Ct CJI-ICUflt.
E.S."STEVE"ENGLE, Mayor ' aik A 4 KATHRYN CUVELIER Town Clerk
LOIS M.LAMBERSON Vice Mayor WALTER L.HENDERSON Attorney
DANIEL J.KERLEY,Councilman WARREN M.HOOK,Engineer
STEPHEN E.RENNECKAR,Councilman r
ROYAL G.BOUSCHOR, Magistrate
HENRY G.ZI PF,Councilman �-0
►,,;,v. WERNER S.WOLFF,Chief of Police
4 hh. A 'f SUE TRINACTY Commission on the Arts
ir A A
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4
7 4Oi' y
TOWN OF ORO VALLEY
680 W Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
August 19, 1986
Mr. Jeff Martin
League of Arizona Cities & Towns
1820 West Washington Street
Phoenix, Arizona 85007
Dear Jeff:
Enclosed is a copy of the adopted budget for fiscal year 1986/87
for the Town of Oro Valley.
See you at the League Conference in October.
Sincerely,
TOWN OF ORO VALLEY
, (1)
/g64).mivj
Kathryn Cuve l ier
Town Clerk
enc.
IN* "0
E.S. STEVE ENGLE, Mayor OliA44 KATHRYN CUVELIER,Town Clerk
LOIS M.LAMBERSON,Vice Mayor * WALTER L.HENDERSON,Attorney
�
DANIEL J.KERLEY,Councilman WARREN M.HOOK,Engineer
STEPHEN E.RENNECKAR,Councilman 11101 01 ROYAL G.BOUSCHOR, Magistrate
HENRY G.ZIPF,Councilman ► WERNER S.WOLFF,Chief of Police
► SUE TR I NACTY,Commission on the Arts
saga A
r- A If A 'k3
lerrYVt&V
qr/ Olw
TOWN OF ORO VALLEY
680 W Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
November 10, 1986
Kathy Blocher
University of Arizona
Division of Economic & Business Research
Business & Public Administration Building
5th Floor, Room 501
Tucson, Arizona 85721
Dear Ms. Blocher:
Attached is a copy of the Town of Oro Valley's adopted budget
for fiscal year 86/87.
I had indicated that I would be sending the 85/86 budget, however,
the 86/87 budget show the actual figures received and expended for
fiscal year 85/86. I have highlighted these categories.
Please do not hesitate to call should you need further information.
Sincerely,
TC WN OF ORO VALLEY
Y V 6t1
Kathryn Cuvelier
Town Clerk
attach.
.rwl' t5" c7r ;lt
;x
E.S."STEVE"ENGLE, Mayor ��� KATHRYN CUVELIER,Town Clerk
LOIS M.LAM BERSON, Vice Mayor * 4 WALTER L.HENDERSON,Attorney
DANIEL J.KERLEY,Councilman WARREN M.HOOK,Engineer
STEPHEN E.RENNECKAR,Councilman ♦ ROYAL G.BOUSCHOR, Magistrate
rrn
WERNER S.WOLFF,Chief of Police
HENRY G.ZIPF,Councilman04 1/44 SUE TRINACTY,Commission on the Arts
r Ir t
• 1
4 Y. `71
110
120
TOWN OF ORO VALLEY
680 W Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
August 19, 1986
Douglas R. Norton, Auditor General
2700 North Central Avenue
Suite 700
Phoenix, Arizona 85004
Dear Mr. Norton:
Enclosed is a copy of the adopted 1986/87 Budget for the Town
Je
of Oro Valley.
Sincerely,
TaNIN OF ORO VALLEY
ea,t% e-b-fg -t)2
Kathryn Cuvelier
Town Clerk
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House Engrossed
ISSUED BY
ROSE MOFFORD
State of Arizona SECRETARY of STATE
House of Representatives
Thirty-seventh Legislature
Second Regular Session
1986
CHAPTER 188
HOUSE BILL 2309
AN ACT
RELATING TO TAXATION; PROVIDING FOR ENCUMBERING MONIES OF A CITY OR TOWN AT THE
END OF A FISCAL YEAR TO PAY FOR LIABILITIES INCURRED DURING THAT FISCAL
YEAR; PRESCRIBING THE PERIOD OF PAYMENT FROM ENCUMBERED MONIES AFTER THE
END OF A FISCAL YEAR, AND AMENDING TITLE 42, CHAPTER 2, ARTICLE 4, ARIZONA
REVISED STATUTES, BY ADDING SECTION 42-303.01.
1 Be it enacted by the Legislature of the State of Arizona:
2 Section 1. Title 42, chapter 2, article 4, Arizona Revised
3 Statutes, is amended by adding section 42-303.01, to read:
4 42-303.01. Encumbering municipal monies to pay
5 obligations after close of fiscal year
6 A. A CITY OR TOWN MAY ENCUMBER MONIES AT THE END OF ANY FISCAL YEAR
7 FOR ANY LIABILITIES INCURRED DURING THAT FISCAL YEAR AND STILL OUTSTANDING
8 AT FISCAL YEAR END.
9 B. PAYMENTS MAY BE MADE FROM ENCUMBERED MONIES FOR A PERIOD OF SIXTY
10 DAYS IMMEDIATELY FOLLOWING THE CLOSE OF THE FISCAL YEAR. AFTER THE
11 EXPIRATION OF THE SIXTY DAY PERIOD ANY REMAINING ENCUMBERED BALANCE SHALL
12 LAPSE AND NO FURTHER PAYMENTS SHALL BE MADE FROM THE BUDGET OF THE PRIOR
13 FISCAL YEAR.
14 Sec. 2. Emergency
15 To preserve the public peace, health and safety it is necessary that
16 this act become immediately operative. It is therefore declared to be an
17 emergency measure, to take effect as provided by law.
Approve the Governor - April 24, 1986
Filed in the Office o - - Secretary of State - April 24, 1986
RESOLUTION NO. 255
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO
VALLEY, ARIZONA, ADOPTING THE TENTATIVE ESTIMATES OF
THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 1986-1987 AS A
TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND
EXPENDITURES FOR THE FISCAL YEAR 1986-1987; SETTING
FORTH THE AMOUNTS ESTIMATED AS ,COLLECTIBLE FOR THE
FISCAL YEAR 1986-1987; GIVING NOTICE OF THE TIME FOR
HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE
FISCAL YEAR 1986-1987; PROVIDING FOR CONTINGENCIES;
PROVIDING FOR THE USE OF FUNDS; DECLARING AN EMERGENCY
BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,
ARIZONA:
SECTION 1. That the statements and schedules of the tentative budget for
the fiscal year 1986-1987 accompany and be included as part of this
resolution.
SECTION 2. That the statements and schedules herein contained be adopted
for the purpose as hereafter set forth as the tentative budget for the Town
of Oro Valley, Arizona for the fiscal year 1986-1987.
SECTION 3. That the statements setting forth the receipts, expenditures
and amounts collectible for the fiscal year 1986-1987 accompany and be
included as part of this resolution.
SECTION 4. That the Town Clerk be and hereby is authorized and directed to
publish in the manner prescribed by law, the estimates of expenditures, as
hereinafter set forth, together with a notice that the Town Council will
meet for the purpose of final hearing of taxpayers and for adoption of the
budget for fiscal year 1986-1987 for the Town of Oro Valley, Arizona on the
24th day of July, 1986.
SECTION 5. That upon the recommendation by the Mayor and Council,
expenditures may be made from the appropriation for contingencies, the
transfers of any sums within any specific appropriation may be made only
upon the approval of the Mayor and Council.
SECTION 6. That money from any fund may be used for any of the
appropriations except money specifically restricted by State Law or by Town
Ordinance or Resolution.
SECTION 7. That the various Town officers and employees be and they hereby
are directed to perform all acts necessary or desirable to give effect to
this resolution.
SECTION 8. WHEREAS, it is necessary for the preservation of the
health and safety of the Town peace
of Oro Valley, Arizona, an emergency
declared to exist and this resolution is
shall be effective immediatelyupon
its passage and adoption.
APPROVED by the affirmative vote of three-fourths of the Counci
this 10th day of July, 1986. 1 of the
Town of Oro Valley
PASSED AND ADOPTED this 10th
day of July, 1986.
. S. Engle, Mayor
ATTEST:
Kathryn Cu lier, Town Clerk
APPROVED AS TO FORM:
Walter L. Henderson, Town Attorney
0
E.S."STEVE"ENGLE,Mayor °►�A4 KATHRYN CUVELIER. Town Clerk
�':..
LOIS M.LAMBERSON. Vice Mai or . HENDERSON&FLEMING,Attorney
JAMES D.KRIEGH,Councilman =. WARREN M.HOOK.Engineer
PAULINE R.JOHNSON,Councilwoman 1)
ROYAL G.BOUSCHOR,Magistrate
HENRY G.ZIPF,Councilman • vi � _ WERNER S.WOLFF,Chief of Police
- SUE TRINACTY,Commission on the Arts
\S
'R,;; ,r. ....his
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A'y
TOWN OF ORO VALLEY
680 W. Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
RETIREMENT FUNDS
CURRENT: - New York Life Insurance Company
- Group IRA
- $2,000 maximum contribution per year
- One option - guaranteed interest
- current rate 9% guaranteed interest
- Managing fee: $20/per year maximum
- Early withdrawal penalty: first 7 years
- Statements once (1) a year
- Only 1 account available for funds.
- Employee taxed on these $ until he/she files a 1040
PROPOSED: - Equitable Life Insurance Company (Equivest)
- Deferred Compensation Plan
- :B-1/3% of gross or up to $7,500 per year.
- 5 options (accounts)
Money management; guaranteed interest; 3 different stock accounts
- Current rate 10-4% guaranteed interest
- Managing fee: $30/per year maximum
- Early withdrawal penalty: first 11 years
- Statements after each deposit.
- $ easily transferred by employee via telephone
- Wages taxed after D.C.P. $ subtracted
BOTTOM LINE: - No additional cost to town
- No additional cost to employee
- Largest holder of deferred compensation funds in the world.
- More security for employees
- Will attract high caliber employees
- Hopefully better service
ARIZONA POLICE DEPARTMENTS
Employer Employee
66 Arizona Public Safety (Range 7-10%) 9+% (Avg. ) 8 %
6 Arizona State Retirement 7 % 6 %
2 No system 0 % 0%
3 Private ) Jerome - 5% 5%
Youngtown - 5% 5%
Oro Valley - 3.75% 1.25%
9 Unknown
86 Total
March 1986 $1,550.49 V.4 V\ILD4 (3.75%) CURRENT
$2,894.22 (7 %) Proposed
$3,307.68 (8 %) Proposed
EMPLOYEE PARTICIPATION: Current: 1.25%
Proposed: 5 %
100% EMPLOYEE PARTICIPATION IN ABOVE
100% EMPLOYEES FOR CHANGING FROM NEW YORK LIFE TO EQUITABLE
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BUDGET WORKSHEET 3 July 15, 1985
TOWN CLERK
Adopted Proposed
Expense Estimate Tentative Working
'83-84' '84-85' '85-86' Budget
Advertising 1000 2340 2000
Furniture/Equipment 13132 900 3900 2000
Insurance 1792 1192 7700 11350
Maintenance/Repair 6751 10878 4000 3500
Miscellaneous 3319 1600 5000
Meetings/Training 1000 600
Memberships 800 1000 1000
Publications/Ref. 115 400 500
Recording Fees 150 200
Other 910 500
Office 3174 7000 6500 3000
Outside Services 4670 4000 5000 6000
Personnel 57347 44340 94000 57500
Utilities 6350 3600 7500 4200
Contingency 9000 5000
Town Manager 45000
TOTAL 99360 76000 145000 142350
The personnel in the proposed working budget includes the clerk, bookkeeper.
and receptionist
Utilities - phone charges have been changed to "Office". Clerk pays basic
charges and long distance calls are included in "Office" in the various other
departments.
Insurance is appropriated to three departments, Clerk, Police and Highway. The
total included in the working budget is $50,000.
Miscellaneous - defines regrouping of some budgeted line items.
BUDGET WORKSHEET 4 July 15, 1985
COURT
Adopted Proposed
Expense Estimate Tentative Working
'83-84' '84-85' '85-86' Budget
Equipment 500
Jury Fees 840 1600
Miscellaneous 4450 90000 1000
Office 2250 S 2500
Personnel
Salaries 14600 20230
Court App.Att. 2850 3000
Town Magistrate 24164 26000
Town Prosecutor 28763 30000
TOTAL 54172 77917 90000 84830
Office equipment and.ahard disc computer have been requested. The amount in
the proposed working budget would cover a•good,processor (to use with our
letter quality printer) , something to put it on and a calculator for the Judge.
(2) C.c_cc,; tA,--iLgk„..
)
44410o 0at,1 , 0e74%
dd.. g 4/00 .4e) nute if)
1...--........,..............4...............,„., i „..., (0,.. I
et
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BUDGET WORKSHEET 5 July 15, 1985
PLANNING & ZONING
Proposed
Expense Estimate Request Working
'83-84' '84-85' '85-86' Budget
Advertising 415 2500 1500 2500
Meetings & Training 325 500 800
Miscellaneous 1002 276 500 400
Office 1478 1450 3100 2000
Outside Services 5360
Plan Rev i ew,etc. 5000 3000
Personnel 26875 45860 55900 55900
Planning 12500
Town Site 5000
Other 150 5000
Reproductions 352 1250 1000
TOTAL 35130 55913 80250 70600
Adopted Tentative: 76300
'85-86'
Personnel includes the Zoning Administrator and assistant. There is overlap
into the Highway Department, but the overlap comes back to General Fund with
engineering by the highway staff.
Outside services are particularly defined as technical reviews - hydrology reports,
etc. There may be same overlap with highway budget.
BUDGET WORKSHEET 6
July 15, 1985
POL I CE DEPARTMENT
Proposed
Expense Est i gnat Request Working
'83-84' '84-85' '85-86' '85-86'
2870
Capital Expenditures20732 10605 8855 16000 16000 25950 38650
Dispatching 1347 14424 23655
Insurance 2806 4200 3e�p
Taint. & Repair 1075 1000
Miscellaneous 10889 2861
Office
3221 1550 1550
Personnel
221427 305935 401980 360342
3900
Training
Police Trai 4 1931 2630 5000
Vehicles 46635 46488 51250 48000
TOTAL
299752 402012 516034 489752
Highway Safety Grant
32000 32000
Excl. from budget
Approved Tentative: 548248
'85-86'
one full-time and one part-time.i.nc ludes- c ler�.cca�.; o A second full-time
person may be requested as the year progresses, but is not included here.
Federal Revenue Sharing funds are included in the 1983-84 and 1984-85 records
above. Highway The Hi-hwa Safety Coordinated Alcohol. Program grant is a "reimbursement"
grant, but will not show up on financial reports and is not included in our
budget.
w
BUDGET WORKSHEET 78 July 15, 1985
s
HIGHWAY
Proposed
Expense Estimate Request Working
'83-84' '84-85' '85-86' Budget
Capital Expenditures 50000
General Maintenance 3488 9500 4300
Insurance 1840 230 11000 15000
Miscellaneous 2878 2203 600 400
Personnel 41415 84410 125800 81000
Prof. Services 2503 920 6000 3000
Street Improvements 46480 60171 214000 113800
Street Maintenance 19374 15025 32000 18300
Vehicles 30972 38970 32300 32200
Equipment Reserve* 47000 24000
Contingency
TOTAL 145462 205417 528200 292000
Adopted Tentative: 372600
'85-86'
Note: Set aside 2000
per month, expenses
permitting.
Highway was done some time back, but gives an idea of what the budget categories
include.
BUDGET WORKSHEET 7A
HIGHWAY
Expense Expense Estimate
'82-83' '83-84' '84-85'
CAPITAL IMPROVEMENTS
Buildings & Grounds
GENERAL MAINTENANCE
Bldgs. & Grounds 35
Shop Equipment 2823
Small Tools 630
Wood $ Hardware
Total 0 0 3488
INSURANCE 1400 1840 230
MISCELLANEOUS 7727 2727 1964
OFFICE/MTGS./TRAVEL 4614 151 239
PERSONNEL 12119 41415 84410
PROF. SERVICES 8042 2503
ROAD IMPROVEMENTS
Lights & Signals 132
Overlay 7829 46480 47243
Reconstruction 12796
Total 7829 46480 60171
STREET MAINTENANCE
Repair/Maint/Supply 30121 13770 9386
Signs/Barricades 2232 3627 2420
St.Li ght/Signals TEP 812 854 2035
Striping 2759 1184
Miscellaneous & SOS 2501 581
Road Inspections 4156 542
Total 42581 19374 15025
VEHICLES/EQUIPMENT
Purchase 20887 9100
Maint. & Repair 5926 10085 23360
bas & Oil 7430
Total 5926 30972 39890
EQUIPMENT RESERVE
CONTINGENCY
TOTAL 90238 145462 205417
COURT BUDGET 86-87 Table 6
WORKSHEET June 86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Equipment 16.800 15,219 900
Insurance 800 800
Jury Fees 839 1,600 2,066 3,200
Miscellaneous 5,817 3,600 2,038 2 a000
Office 1,274 2,500 4,686 5,575
Personnel
Salaries 7,354 32,000 32,000 46,000
Court App. Att. 3,320 5,000 5, 190 5,000
Town Magistrate 21,983 24,500 32,740 36,000
Town Prosecutor 26,296 29,000 20,967 30,000
OPERATING 66,883 115,000 115,706 129,475
RESERVES
Equipment 3,700
Contingency 6,300
TOTAL 66,883 115,000 115,706 139,475
Increase over
Previous Year 23% 737. 21
a
(75 (-;
AMENDED PROPOSED 1986-87 COURT BUDGET
AMOUNT AMOUNT PROPOSED
BUDGETED SPENT BUDGET
1985-86 9 MOS. 1986-87
1985-86 '�✓� '
:2;00.vni
Ck60i2 c„.-0
EQUIPMENT 16800 . 00 4454 . 22 3702. 00 --t49-40f-
‘ 9 .0`.5
t9-4
L
JURY FEES 1600 . 00 712. 61 3200 . 00 D ;,j -
MISC. 3600 . 00 1865 . 27 7895 . 00
OFFICE 2500 . 00 3715 . 22 5575 . 00
SALARIES 17000 . 00 12749 . 94 38354 . 75
COURT APPT. 5000. 00 2054. 50 5000 . 00
ATTORNEY
TOWN 24500 . 00 27829 . 50 36000 . 00
MAGISTRATE
TOWN 29000. 00 20967 . 35 30000 . 00
PROSECUTOR
TOTALS 100000 . 00 743488 . 61 129726 . 75
WO. ctru"ri3
I _ 1 -17 (c
The following is a breakdown and/or explanation of each category:
EQUIPMENT: The 1985-86 budget amount reflected the anticipated
1984 Justice Assistance Act which has been approved and initial
funds have been received to purchase the computer and copy
machine. There are still funds to be spent out of these 85-86
funds for education; these funds are not being reflected in the
upcoming fiscal year. The proposed amount for the coming fiscal
year reflects the purchase of an additional computer for the
court clerk' s office which will share the current printer.
JURY FEES: We are allowing for 1 jury trial a month. Although
we have not averaged that many trials to date, this is an area
that is awfully hard to know what to project for and we feel it
is better to over-project than to under-estimate. There is also
a yearly fee for the jury listing we receive from the Pima Co.
Data Processing.
MISC. : Since this field was set up lumping several areas into a
misc. category, the following is a breakdown which gives a more
accurate picture.
AMOUNT SPENT PROPOSED
9 MOS. 85/86 BUDGET 86/87
EDUCATION, 60 . 00 400 . 00
MEETINGS,
DUES
MILEAGE, 650 .79 800 . 00
LODGING,
TRANSPORTAT-
ION
PUBLICATIONS 643 . 17 800 . 00
JUDICIAL INS. 800. 00 800 . 00
WARRANT 5095 . 00
MAINTENANCE
THRU PIMA CO.
TOTALS 2153 . 95 7895 . 00
The increased amount in this account reflects a new area that has
been previously covered by the Police Department. As the court
grows and becomes more of a separate entity, we are able to pin-
point accounts that rightfully belong in our budget. Also,
mandatory education for court clerks goes into effect 1/1/87 ,
therefore this is another area that has to be addressed in the
upcoming fiscal year budget and is reflected in the increased
amount budgeted for Education, Mileage, Lodging and
Transportation category.
OFFICE:
AMOUNT SPENT PROPOSED
9 MOS. 85/86 BUDGET 86/87
POSTAGE 1130. 98 1600. 00
PRINTING & 272. 48 400 . 00
COPIES
SUPPLIES 2262 .75 3500 . 00
TELEPHONE 75 .00
TOTALS 3666. 21 5575. 00
SALARIES:
AMOUNT PROPOSED
BUDGETED BUDGET
85/86 86/87
d
0
COURT CLERK 17000 . 00 20412 . 00
do
TRAFFIC CLERK 16100 . 00
PART—TIME 1842 .75 `3 �,
CLERK
COURT APPT. 5000. 00 5000. 00
ATTORNEY ��f
TOWN 24500. 00 36000 . 00
MAGISTRATE
TOWN 29000. 00 30000 . 00
PROSECUTOR
TOTALS 75500 . 00 109354 . 75
4:) C71
The court clerk position has become one of much responsibility
and falls into a category of Administrative Assistant position
and should be compensated as such. The traffic clerk position is
a new category for the court budget. As the court grows and
staff is enlarged, salary classifications need to be established.
We would also like to budget for 1 part-time clerk ( 21 hours/wk
at $6. 50 per hour for last quarter of budget year) for when we go
into the new building.
The court appointed attorney category is one that in some aspects
is hard to budget for as some people are able and required to
make payments to the court to cover the amount that is being
expended but this can not always be counted on.
The Magistrate ' s position is one that is requiring more time
spent on the bench as the case load increases.
0
ARIZONA TO
EcEivaEint
DEPARTMENT OF
REVENUE MAY
TOWN of yaw
J. Elliott Hibbs Bruce Babbitt
Director Governor
MEMORANDUM
4
c)(A.
TO: CITY/TOWN MANAGERS AND CLERKS
CITY/TOWN FINANCE DIRECTORS
Al
FROM: J. ELLIOTT HIBBS, DIRECTO'/
ARIZONA DEPARTMENT OF REVENUE
SUBJECT: ESTIMATED 1986-87 SALES AND INCOME TAX DISTRIBUTION
DATE: MAY 21 , 1986
The attached pages show the final estimates of 1986-87 state sales and income tax
distributions to cities and towns. Please remember that these sales tax estimates
correspond to Department of Revenue collections between July 1 , 1986 and June 30,
1987.
In calculating the individual city/town shares, the special census figure was used if
it was greater than the 1980 census count. If your city or town wishes to continue
using its 1980 census count, you must submit a written request addressed to:
J. Elliott Hibbs, Director
Arizona Department of Revenue
1700 W. Washington
Phoenix, Arizona 85007
If you have any questions, please feel free to contact Georganna Meyer at 255-3884.
Mailing address (Capitol): Other locations:
1700 W.Washington Phoenix Uptown Tucson
Phoenix, AZ 85007 5555 N. 7th Avenue 402 W. Congress
•
E.S."STEVE"ENGLE, Mayor UP '0'444'. 4f0 KATHRYN CUVELIER,Town Clerk
LOIS M.LAM BERSON,Vice Mayor WALTER L.HENDERSON,Attorney
Y
DANIEL J.KERLEY,Councilman WARREN M.HOOK,Engineer
STEPHEN E.RENNECKAR,Councilman rw. ROYAL G.BOUSCHOR, Magistrate
HENRY G.ZI PF,Councilman ` WERNER S.WOLFF,Chief of Police
► _ _':` SUE TRINACTY,Commission on the Arts
to; 11, AA'
;<Sy::5i?
TOWN OF ORO VALLEY
680 W Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
August 13, 1986
Vicki Peterson
Pima County Budget
131 West Congress
7th Floor
Tucson, AZ 85701
Dear Ms. Peterson:
To date, the Town of Oro Valley has NO property levy tax.
Sincerely,
TOWN OF ORO VALLEY
Kathryn Cuvelier
Town Clerk
CLERK BUDGET 86-87
WORKSHEET
Proposed
Budget
86-87
Advertising 2,500
Furniture/Equipment 2,500
Insurance
Maint. Equipment 4,500
Miscellaneous 2,000
Meetings/Training 600
Office 5,200
Outside Services 2,000
Personnel 62,500
Contingency 6,200
OPERATING 88,000
RESERVES
Equipment 12,000
Personnel 25,000
TOTAL 125,000
Increase Over 40,574
Previous Year 48%
CAPITAL IMPROVEMENTS 400,000
BUILDINGS & GROUNDS
Insurance 3,500
Maintenance 9,000
Utilities 11,000
TOTAL 23,500
PLANNING/ZONING 86-87
Proposed
Budget
86-87
Advertising 1,500
Meetings & Training 1,000
Miscellaneous 600
Office 2,000
Outside Services
Personnel 62,625
Planning
Reproductions 1,000
Contingency
OPERATING 68,725
RESERVES
Outside Services 3,000
Personnel 22,500
Planning 10,000
TOTAL 104,225
HIGHWAY BUDGET 86-87
Proposed
Budget
86-87
Capital Expenditures
General Maintenance 4,000
Insurance 15,800
Miscellaneous 1,300
Personnel 91,000
Prof. Services 2,000
Road Improvement
Street Maintenance 23,200
Veh/Equip Maint 26,000
Contingency
OPERATING 163,300
RESERVES
Personnel 11,800
Road Improvements 150,000
and Equipment
Contingency 11,519
TOTAL 336,619
POLICE BUDGET 86-87
Proposed
Budget
' 86-87
Capital Expenditures 1, 175
Dispatching 25,950
Insurance 40,000
Equip. Maint. 4,500
Misc. and Office 5,225
Personnel 494,940
Police Training 5,500
Vehicles
Maint. & Oper. 38,350
Lease/Purchase
OPERATING 615,640
RESERVES
Equipment 3,600
Personnel 75,000
Vehicle Purchase 10,875
Vehicle Lease 12,550
TOTAL 717,665
REVENUES 86-87 Table 1
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
GENERAL GOV'T
Shared Revenues
Auto Lieu 20, 164 16,000 23,335 ?0,000
0
State Sales 117,245 145,700 145,709 153,438
Urban Revenue 97,757 1L1,300 130,727 149,320
Federal Revenue 11,091 8,000 16,759 5,000
Local Revenues
101,507100,000
S 5
Building Permits 7�,000 1?0, 19_ 9 1 ) °
,
Business Licenses 7,,305 '2,000 3,920 3,600
Cable Television 4,279 5,000 2,468 4,000
Fi nes,Forf ei tures 133,755 100,000 174,254 170,000
Interest 61,350 50,000 60,078 40,000
Miscellaneous 2,683 1,000 14,294 10,000
Renters Tax 522 23,407 25,000
Sales Tax 426,966 353,490 442949 400,E 1-1-/>' ,9 6-
Training,
ALEOAC :1,3-29 3,000 559 1,000
Zoning App l i c. 14,419 10,000 41,201 50,000
Grants 2,931 41,087 19,520
New Revenue 1.000,307; 900,490 1,240,940 1, 150,878
Carry Forward 560, 110 671,589 671,694 -9435)-000 0(04g
TOTAL GENERAL GOV'T 1,560,413 1,572,079 1,912,634 2, 135,878
HIGHWAY FUND
Highway Users Rev. 98,738 99,700 114,246 22'2,049
LTAF 16,288 21,400 25,771 '27,000
Grants 542
Interest 2,517 2,000 3,633 2,000
Permits 1,285 500 890 500
Other 279 1,000 890 1,000
New Highway Revenue 119,649 124,600 145,430 '52,549
CarryForward 45,000 137,421 137,421 - 0-7 0
TOTAL HIGHWAY FUND 164,649 262,021 282,851 335,249
GRAND TOTAL 1,725,062 1,834, 100 2, 195,485 2,471, 127
EXPENDITURES 86-87 Table 2
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
ALEOAC Surcharge 31,955 44,400 51, 170 53,000
Building Inspection 36,809 40,000 33,698 50,000
Buildings & Grounds 13,457 11,271 23,500
Capital Improvements 819 114,300 13,859 400,000
Mayor & Council 447 2,000 515 2,000
General Administration 10,000
Animal Control 0 200
Arts & Recreation 200 500 500
Convention Bureau 0 2,500 2,500
Election 0 1,000 558
P.A.G. 1,056 1,370 1,370
Special Census 5, 197 0
Vehicle-Pool Car 227 0 876
Other 758 4,082
Prof Services 0 5,000 9,270 5,000
Engineering 695 5,000 0
Town Attorney 23,791 35,000 25,045 20,000
Town Clerk 75,226 140,000 84,426 125,000
Town Manager 50,000
Court 66,883 100,000 100,706 139,475
Planning/Zoning 46, 185 76,300 48,903 104,225
Police 415,650 563,248 555,998 717,665
Contingency 441,261 436,013
TOTAL GENERAL GOV'T 719,355 1,572,079 944,747 2, 135,878
HIGHWAY FUND
Capital Improvements 39,701 51,000
Road Improvements 60, 171 83,800 67,495 150,000
Operations 106,435 127,221 133,728 172,900
Contingency 12,349
TOTAL HIGHWAY 206,307 262,021 201,223 335,249
GRAND TOTAL 925,662 1,834, 100 1, 145,970 2,471, 127
REVENUE SUMMARY Table 3
82-83 to 86-87 July 86
Proposed
Actual Actual Actual Actual Budget
82-83 83-84 84-85 85-86 86-87
GENERAL GOV'T
Shared Revenues
Auto Lieu 13,219 17,208 20, 164 23,335 20,000
State Sales 69,486 76,360 117,245 145,709 153,438
Urban Revenue 54,223 61, 112 97,757 130,727 149,320
Federal Revenue 6,721 4,447 11,091 16,759 5,000
Local Revenues
Building Permits 113,674 57, 126 101,507 120, 193 100,000
Business Licenses 2, 195 3,202 3,305 3,920 3,600
Cable Television 5, 176 4,090 4,279 2,468 4,000
Fines,Forfeitures 49, 140 84,245 133,755 174,254 170,000
Interest 18,465 39,387 61,350 60,078 40,000
Miscellaneous 658 7,099 2,683 14,294 10,000
Renters Tax 544 23,407 25,000
Sales Tax 357,970 488,518 426,945 442,949 412,985
Training, ALEOAC ' 2,520 4,266 2,329 559 1,000
Zoning Applic. 2,644 14, 178 14,419 41,201 50,000
Grants 2,931 41,087 19,520
TOTAL GENERAL GOV'T 696,091 861,238 1,000,304 1,240,940 1, 163,863
HIGHWAY FUND
Highway Users Rev. 64,730 80,934 98,738 114,246 222,049
LTAF 14,891 11, 191 16,288 25,771 27,000
Grants 524 0
Interest 3,878 3,847 2,517 3,633 2,000
Permits 755 1,420 1,285 890 500
Other 8,000 30 279 890 1,000
TOTAL HIGHWAY FUND 92,254 97,422 119,631 145,430 252,549
TOTAL NEW REVENUE 788,345 958,660 1, 119,935 1,386,370 1,416,412
Increase Over 170,315 161,275 266,435 30,042
Previous Year 21.6% 16.8% 23.8% 2.2%
CARRY FORWARD
General Fund 90,660 297,832 556, 194 667,289 970,645
Highway Fund 48,262 55, 170 45,000 137,421 84,070
Public Works 3,657 3,811 3,916 4,405
GRAND TOTAL 930,924 1,315,473 1,725,045 2, 195,485 2,471, 127
BUDGET 615,000 1,069,729 1,403,261 1^834, 100
EXPENSE SUMMARY Table 4
82-83 to 86-87 July 86
Proposed
Actual Actual Actual Actual Budget
82-83 83-84 84-85 85-86 86-87
ALEOAC Surcharge 12,456 20,959 31,955 51, 170 53,000
Building Inspection 48,862 28,352 36,809 33,698 50,000
Buildings & Grounds 7,042 13, 102 13,457 11,271 23,500
Capital Improvements 30,014 819 13,859 400,000
Mayor & Council 873 890 447 515 2,000
General Administration 1,703 1,479 7,438 9,886 10,000
Misc: Memberships
Services and
Contributions
Prof Services 0 9,270 5,000
Engineering 8,628 7,603 695 0
Town Attorney 15,007 17,039 23,791 25,045 20,000
Town Clerk 64,486 86,257 75,226 84,426 125,000
Town Manager 50,000
Court 14,672 54, 172 66,883 100,706 139,475
Planning/Zoning 22, 195 35, 132 46, 185 48,903 104,225
Police 241,439 299,752 415,650 555,998 717,665
Contingency 436,013
TOTAL GENERAL GOV'T 437,363 594,751 719,355 944,747 2, 135,878
HIGHWAY FUND
Capital Improvements , 20,887 39,701 50,000
Road Improvements 7,829 46,480 60, 171 67,495 100,000
Operations 82,409 77, 148 106,435 133,728 172,900
Contingency 12,349
TOTAL HIGHWAY 90,238 144,515 206,307 201,223 335,249
GRAND TOTAL 527,601 739,266 925,662 1, 145,970 2,471, 127
Increase Over 211,665 186,396 220,308 1,325, 157
Previous Year 40. 1% 25.2% 23.8% 115.6%
CLERK BUDGET 86-87 Table 5
WORKSHEET July 86
Proposed
Actual Budget Actual Budget
84-85 85-86 85-86 86-87
Advertising 2,214 2,000 2,532 2,500
Furniture/Equipment 819 1,000 6,459 2,500
Insurance 1, 192 11,350 3,029
Maint. Equipment 4,434 3,056 4,500
Miscellaneous 3,605 2,000 1,518 2,000
Meetings/Training 41 400 360 600
Office 3, 192 3,000 4,009 5,200
Outside Services 3,580 3,000 2,000
Personnel 56, 150 72,000 63,463 62,500
Contingency 8,250 6,200
OPERATING 75,227 103,000 84,426 88,000
RESERVES
Equipment 12,000
Personnel 25,000
TOTAL 75,227 103,000 84,426 125,000
Increase Over 3,698 9, 199 40°574
Previous Year 5% 12% 48%
CAPITAL IMPROVEMENTS 400,000
BUILDINGS & GROUNDS
Insurance 3,500
Maintenance 6,258 4,500 3,729 9,000
Utilities 7, 199 7,500 7,542 11,000
TOTAL 13,457 12,000 11,271 23,500
INDEX
Page
Introduction 1
Budget Breakdowns
Reserves 4
Employee Benefits 5
PAG Committees 6
Worksheets Table
Proposed 86-87 1 & 2
5-Year Summaries 3 & 4
Town Clerk 5
Court 6
Planning/Development 7
Police 8
Highway 9
Reserves 10
Odds and Ends 11
INTRODUCTION
This packet provides background materials on the proposed 86-87 budget.
Prior to adoption of the tentative budget any or all amounts (and items)
may be changed. Following adoption of the tentative budget, the total may
be reduced but may not be increased.
This is a line item budget developed from department line item budgets.
Service levels are generally planned to remain the same as this year. Some
descriptive information is included in narratives; refer to the tables for
the detail.
The Highway Fund is self-contained, i .e. no monies which go into that fund
may be used for any other purpose. All other income and expense is
identified in the General Government category.
Income data for shared revenues is based on estimates by the League of
Cities and Towns; data for local revenues is based on history of receipts
and general information.
Expense amounts within the department budgets are basically as requested by
the department heads with adjustments to accommodate salary and benefit
changes. Administration expense amounts are based on history, current
costs, and estimates. There are no specific council member requests or
citizen suggestions reflected in this budget.
The format of the worksheets is similar to that on the finance reports;
finance reports relate to the accounting records, which reflect the detail
requested by department heads or council . The reporting location of
specific costs changes from time to time. For comparison with the proposed
budget, such previous years' amounts have been moved to the new category.
Consequently totals of some breakdowns may not be in agreement with other
totals or summaries.
Tables 1 and 2 are worksheets for the tentative budget. They will be
updated and be available after adoption of the tentative budget.
BUDGET BREAKDOWNS
Department budgets are divided into "Operating" and "Reserves". Operating
budgets are effective upon budget adoption; the authority to spend the
reserves remains with the council .
TOWN CLERK
The Town Clerk maintains the records of all Town actions, records legal
documents, is the Town treasurer and secretary to the Council, prepares
personnel policies, and is responsible for overall office administration.
This department is by nature the first to absorb increased activity as the
Town grows. It provides all office personnel and equipment not otherwise
assigned to specific departments.
The reserves for personnel include a receptionist and additional help as
may be needed throughout the year. Equipment requests include a postage
meter, larger capacity computer for accounting system, file cabinets, and
miscellaneous for the administrative offices.
BUILDINGS AND GROUNDS
Maintenance, utilities and insurance have been transferred from the Town
Clerk to Buildings and Grounds, a more appropriate reflection of overall
use.
See Table 5.
COURT
This year there were five Jury trials. Next year's budget is for one jury
trial per month - of necessity an estimate. For a jury trial sixteen
people are called from which six are selected.
Equipment cost in the operating budget is for maintenance contracts. The
reserve for contingency includes a request for an additional computer.
See Table 6.
PLANNING & DEVELOPMENT
This department reviews the various development plans, zoning proposals,
and annexation plans, follows them through Planning Commission, Development
Review Board and Council , and proposes amendments as needed or requested
for the zoning code.
Reserves are requested for additional planning staff to compile planning
data, do annexation studies, establish a base for Oro Valley planning, and
do some of the additional reviews that are coming in with Estes. Reserves
requested for outside services are specifically for technical services
unavailable in-house.
See Table 7.
POLICE DEPARTMENT
The number of calls has increased approximately 337. over last year.
Response time: 3-4 minutes for emergencies
10-15 minutes for other calls
In addition to the police chief, there are 13 officers. Specific
assignments include investigations, Highway Safety Coordination (alcohol )
under State Grant, participation in Major Offenders Task Force, and warrant
updat i ngs.
All areas of town are patrolled a minimum of once per shift (three shifts
per day) , and dark house checks are also made once per shift.
The police department sponsors an Explorer Scout troop and Neighborhood
Watch, and "checks in" with persons who are not otherwise in contact with
someone on a daily basis.
The reserve request for personnel is for an increase of three officers
during the year, as well as establishing the position of Lieutenant.
Equipment request is for a computer.
See Table 8.
ODDS AND ENDS
Miscellaneous information which sometimes gets lost among a variety of
individual budgets is included.
See Table 11.
RESERVES
"Reserves" is a budget/finance control tool which provides the following:
1. Identifies large items.
2.
Provides department heads with conditional approval of items within
specific budgets.
3. Allows analysis of overall impact prior to individual item
approvals.
4. Defines make-up of fund balances.
Reserves identify intended use of certain funds and provide a planning
opportunity for major expenditures which require more funds than will be
available in the current year. The "reserves" system is responsive to cash
flow; it identifies monies held from one budget year to the next, and
provides timing control for big ticket items in the current year.
The major difference between budgeting earmarked "reserves" and
"contingency" funds is that reserves are for a specific purpose, and
contingencies are used to fill-in for unexpected expenses or over runs. In
both cases amounts do not enter the accounting system until a purchase is
made. In future finance reports, current available funds in reserves will
be identified and removed from the fund balances.
Although reserve items are specifically budgeted, the actual appropriation
remains a council option. Decisions are then based on total reserves
available for all departments in conjunction with town priorities.
See table 10.
-4-
SUMMARY OF EMPLOYEE BENEFITS
HOLIDAYS: New Years Day Columbus Day
Washington's Birthday Veterans Day
Memorial Day Thanksgiving Day
4th of July Day after Thanksgiving
Labor Day Christmas
VACATION: 10 days, 1 to 5 years; 15 days, 6 to 10 years; 20 days, 11 years
and over.
SICK LEAVE: 12 days per year, cumulative, paid at 677. for unused sick
leave in excess of 30 days. (Eligibility: 6 months)
MEDICAL/DENTAL INSURANCE: Town pays employee cost, family coverage
optional at employee's expense. (Eligibility: 1 month. Employee must
work minimum 25 hours per week. )
DISABILITY INSURANCE: Maximum benefit period of 2 years @ 67% of salary.
Town pays 2/3, employee 1/3. (Eligibility: 1 month)
LIFE INSURANCE: $5000, as part of Disability Policy.
LEAVE OF ABSENCE: 30 working days, 1-3 years, 60 days after 3 years.
(Eligibility: 1 year. )
PENSION PLAN (IRA or PEDC Plan) : Joint participation, Town 7%, employee,
5%. (Eligibility: 6 months)
PAG COMMITTEES
Committee OV Representative
REGIONAL COUNCIL Steve Engle
MANAGEMENT COMMITTEE Steve Engle
(all staff except OV)
ENVIRONMENTAL PLANNING (EPAC) Jim Peterson
(2 slots) Warren Hook
Sub-Committees
Water Quality Jim Peterson
Air Quality (With Trans. Planning)
TRANSPORTATION PLANNING Warren Hook
Sub-Committees
Capital Improvement (TIP)
Regional Transportation Plan
Special Purpose
SOCIAL SERVICES (TITLE XX) Henry Perlmutter
(Does not attend)
RIDESHARE Open
POPULATION TECHNICAL Steve Hagedorn
PAG Advisory Committees review specific proposals of a regional nature
prior to submittal to the regional council . Participation by Oro Valley
gives an opportunity for input and provides us with information on what's
going on overall . Staff or citizens may be appointed to these committees.
At present there is not a formal policy or procedure under which committee
members report back to the Council .
Cost for staff member per meeting: $40 to $50.
Note: Jim Peterson has been appointed by the Board of Supervisors to the
"Pima County Wastewater Management Advisory Committee" (select committee -
6-1 0 members) .
-6-
REVENUES 86-87 Table 1
WORKSHEET June 86
Proposed
Actual Budget Estimates Budget Adjust-
84-85 85-86 85-86 86-87 ments
GENERAL GOV'T
Shared Revenues
Auto Lieu 20, 164 16,000 23,335 20,000
State Sales 117,245 145,700 145,709 153,438
Urban Revenue 97,757 131,300 130,727 149,320
Federal Revenue 11,091 8,000 16,759 5,000
Local Revenues
Building Permits 101,507 75,000 120, 193 100,000
Business Licenses 3,305 2,i 00 3,920 3,600
Cable Television 4,279 5,000 2,468 4,000
Fi nes,Forf ei tures 133,755 100,000 174,254 170,000
Interest 61,350 50,000 60,078 40,000
Miscellaneous 2,683 1,000 14,294 10,000
Renters Tax 522 23,407 25,000
Sales Tax 426,966 353,490 442,949 400,000
Training, ALEOAC 2,329 3,000 559 1,000
Zoning App i i c. 14,419 10,000 41,201 50,000
Grants 2,931 41,087 19,520
New Revenue 1,000,303 900,490 1,240,940 1, 150,878
Carry Forward 560, 110 671,589 671,589 985,000
TOTAL GENERAL GOV'T 1,560,413 1,572,079 1,912,529 2, 135,878
HIGHWAY FUND
Highway Users Rev. 98,738 99,700 108,988 222,049
LTAF 16,288 21,400 30,925 27,000
Grants 542
Interest 2,517 2,000 3,725 2,000
Permits 1,285 500 516 500
Other 279 1,000 1,068 1,000
New Highway Revenue 119,649 124,600 145,222 252,549
Carry Forward 45,000 137,421 137,421 82,700
TOTAL HIGHWAY FUND 164,649 262,021 282,643 335,249
GRAND TOTAL 1,725,062 1,834, 100 2, 195, 172 2,471, 127
EXPENDITURES 86-87 Table
WORKSHEET June 86
Proposed
Actual Budget Estimated Budget Adjust-
84-85 85-86 85-86 86-87 ments
ALEOAC Surcharge 31,955 44,400 51, 170 53,000
Building Inspection 36,809 40,000 32,652 50,000
Buildings ?< Grounds 13,457 11,271 18,500
Capital Improvements 819 114,300 13,749 400,000
Mayor & Council 447 '7,000 515 ,non
General Administration 10,000
Animal Control 0 200
Arts & Recreation 200 500 500
Convention Bureau 0 2,500 2,500
Election 0 1,000 558
F.A.G. 1,056 1,370 1,370
Special Census 5, 197 0
Vehicle-Pool Car 227 0 876
Other 758 4, 182
Prof Services 0 5,000 9, /0 5,000
Engineering 695 5,000 0
Town Attorney 23,791 35,000 25,045 20,000
Town Clerk 75,226 140,000 78,434 125,000
Town Manager 50,000
Court 66,883 100,000 100,706 139,475
Planning/Zoning 46, 185 76,300 49, 158 104,225
Police 415,650 563,248 556,714 717,665
Contingency 441,261 441,013
TOTAL GENERAL GOV'T 719,355 1,572,079 938,670 2, 135, 878
HIGHWAY FUND
Capital Improvements 39,701 51,000
Road Improvements 60, 171 83,800 76,050 150,000
Operations 106,435 127,221 135,800 17 ,900
Contingency 12,349
TOTAL HIGHWAY 206,307 262,021 211,850 335,249
GRAND TOTAL 925,662 1,834, 100 1, 150,520 2, 471, 127
REVENUE SUMMARY Table
82-83 to 86-87 June 68
Proposed
Actual Actual Actual Estimated Budget
82-83 83-04 84-85 85-86 86-87
GENERAL GOV'T
Shared Revenues
Auto Lieu 13,219 17,208 20, 164 ?3, 35 20,000
State Sales 69,486 76,360 117,245 145,709 153,438
Urban Revenue 54,223 61, 112 97,757 130,727 149,320
Federal Revenue 6,721 4,447 11,091 16,759 5,000
Local Revenues
Building Permits 113,674 57, 126 101,507 120, 193 100,000
Business Licenses 2, 195 3, 202 3,305 3,920 3,600
Cable Television 5, 176 4,090 4,279 2,468 4,000
Fi nes,For-fei tures 49, 140 84,245 133,755 174,254 170,000
Interest 18,465 39,387 61,350 60,078 40,000
Miscellaneous 658 7,099 2,683 14,294 10,OC 00
Renters Tax 544 23,407 45,000
Sales Tax 357,970 488,518 426,945 442,949 400,000
Training, ALEOAC 2,520 4,266 2,329 559 1,000
Zoning App l i c. 2,644 14, 178 14,419 41,201 50,000
Grants 2,931 41,087 19,520
TOTAL GENERAL GOV'T 696,091 861,238 1,000,304 1,240,940 1, 150,878
HIGHWAY FUND
Highway Users Rev. 64,730 80,934 98,738 108,988 222,049
LTAF 14,891 11, 191 16,288 30,925 27,000
Grants 524 0
Interest 3,878 3,847 2,517 3,725 2,000
Permits 755 1,420 1,285 516 500
Other 8,000 30 279 1,068 1,000
TOTAL HIGHWAY FUND 92,254 97,422 119,631 145,222 252,549
TOTAL NEW REVENUE 788,345 958,660 1, 119,935 1,386, 162 1,403,427
Increase Over 170,315 161,275 266,227 17,265
Previous Year 21.67. 16.8% 23.8% 1.27.
CARRY FORWARD
General Fund 90,660 297,832 556, 194 667,289 985,000
Highway Fund 48,262 55, 17 0 45,000 139,863 82,700
Public Works 3,657 3,811 3,916 4,405
GRAND TOTAL 930,924 1,315,473 1,725,045 2, 197,719 2, 471, 127
EXPENSE SUMMARY Table 4
82-83 to 86-87 June 86
Proposed
Actual Actual Actual Estimated Budget
82-83 83-84 84-85 85-86 86-87
ALEOAC Surcharge 12,456 20,959 31,955 51, 170 53,000
Building Inspection 48,862 28,352 36,809 32,652 50,000
Buildings & Grounds 7,042 13, 102 13, 457 11,271 18,500
Capital Improvements 30,014 819 13,749 400,000
Mayor & Council 873 890 447 515 2,000
General Administration 1,703 1,479 7,438 9,886 10,000
M i sc: Memberships
Services and
Contributions
Prof Services 0 9,270 5,000
Engineering 8,628 7,603 695 0
Town Attorney 15,007 17,039 23,791 25,045 20,000
Town Clerk 64,486 86,257 75,226 78,434 130,000
Town Manager 50,000
Court 14,672 54, 172 66,883 100,706 139,475
Planning/Zoning 22, 195 35, 132 46, 185 49, 150 104,225
Police 241,439 299,752 415,650 556,714 717,664
Contingency 436,013
TOTAL GENERAL GOV'T 437,363 594,751 719,355 938,562 2, 135,877
HIGHWAY FUND
Capital Improvements 20,887 39,701 50,000
Road Improvements 7, 829 46,480 60, 171 76,050 100,000
Operations 82,409 77, 148 106,435 135,800 172,900
Contingency 12,349
TOTAL HIGHWAY 90,238 144,515 206,307 211,850 335,249
GRAND TOTAL 527,601 739,266 925,662 1, 150,412 2, 471, 126
Increase Over 211,665 186,396 224,750 1,320,714
Previous Year 40. 1% 25.2% 24.3: 114.87.
CLERK BUDGET 86-87 Table 5
WORKSHEET June 86
Proposed
Actual Budget Estimated Budget
84-85 85-86 85-86 86-87 Notes
Advertising 2,214 ^,O00 00 2,532 2,500
Furniture/Equipment 819 1,000 6,467 2,500
Insurance 1, 192 11,350 3,0';19
Maint. Equipment 4,434 3,056 4,500
Miscellaneous 3,605 2,000 1,493 2,000
Meetings/Training 41 400 360 600
Office 3, 192 3,000 4,009 5,200
Outside Services 3,580 3,000 2,000
Personnel 56, 150 72,000 63,463 62,500
Contingency 8,250 6,200
OPERATING 75,227 103,000 84,409 88,000
RESERVES
Equipment 12,000
Personnel 25,000
TOTAL 75,227 103,000 84,409 125,000
Increase Over
Previous Year 5% 12% 48%
BUILDINGS & GROUNDS
New Construction 400,000
Operating
Insurance 3,500
Bldg. Maint. 6,258 4,500 3,729 4,500
Utilities 7, 199 7,500 7,542 11,000
TOTAL 13,457 12,000 11,271 419,000
PLANNING/DEVELOPMENT Table 7
WORKSHEET 86-87 June 86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Advertising 2,483 ?,500 640 1,500
Meetings & Training 305 800 763 1,000
Miscellaneous 256 400 390 600
Office 1,692 '?,000 1,287 2,000
Outside Services 3,000 27
Personnel 36,075 47,000 46,013 62,625
Planning 150 5,000 10
Reproductions 135 1,000 28 1,000
Contingency 14,600
OPERATING 41,096 76,300 49, 158 68,725
RESERVES
Outside Services 3,000
Personnel ??,500
Planning 10,000
TOTAL 41,096 76,7,00 49, 158 104,225
Increase over
Previous Year 1087. 20% 112%
POLICE BUDGET 86-87 Table 8
WORKSHEET June 86
Proposed
Actual Budget Estimated Budget
84-85 85-86 85-86 86-87 Notes
Capital Expenditures 299 8,505 8,385 1, 175
Dispatching 15,996 25,500 26,037 ?5,950
Insurance 16,387 24,040 25,799 40,000
Equip. Maint. 3,034 4,200 3,886 4,500
Misc. and Office 5,792 3,905 5,277 5,-725
Personnel 319,968 432,848 415, 112 494,940
Police Training 2,788 5,000 3,387 5,500
Vehicles
Maint. & Oper. 30,871 37,250 25,382 38,350
Lease/Purchase 20,515 14,000 27,466
OPERATING 415,650 555,248 540,731 615,640
RESERVES
Equipment 3,600
Personnel 75,000
Vehicle Purchase 10,875
Vehicle Lease 12,550
TOTAL 415,650 555,248 540,731 717, 665
Increase over
Previous Year 36% 30'% 33%
HIGHWAY 86-87 Table 9
WORKSHEET June 86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Capital Expenditures 9, 100 24,000
General Maintenance 1,997 2,000 3,568 4,000
Insurance 242 15,000 10,636 15,800
Miscellaneous 3, 190 400 811 1,300
Personnel 85,202 81,000 85,286 91,000
Prof. Services 920 3,000 7'23 2,000
Road Improvements 60, 171 83,800 69,200
Street Maintenance 14,030 18,300 14,370 23,200
Veh/Equip Maint 30,601 25,000 18, 144 26,000
Contingency 9,521 10, 149
OPERATING 205, 453 262,021 202,738 173,449
RESERVES
Personnel 11,800
Street Light and . 150,000
Road Improvements
TOTAL 205,453 262,021 202,738 335,249
Increase over
Previous Year 42% -17. 65%
RESERVES Table 10
WORKSHEET June 86
Budget
86-87 Balance Notes
Cash Forward - Gen'l 985,000
- Highway 82,700
Emergency Contingency 300,000
(127. of budget)
Cash Flow 120,000
Bal ance 647,700
RESERVES BY DEFT.
New Building 400,000
Clerk 37,000
Manager 50,000
Court 10,000
Planning 35,5�
JU
LTJ
Police 102,025
Highway 161,800
Total 796,325 -148,625
RESERVES BY TYPE
Equipment 42,725
Personnel 184,300
Improvements 550,000
000
Outside Services 13,000
Contingency 6,300
796,~2 5
ODDS & ENDS Table 11
WORKSHEET June 86
Actual Estimates Proposed
84-85 85-86 86-87 Notes
INSURANCE
Building 3,400
Clerk 1, 192 3,029
Court, Prof. 800 800
Police 16,387 25,800 40,000
Highway 243 10,636 15,000
Other, . Prof. 800
TOTAL INSURANCE 17,822 40,265 60,000
PERSONNEL
Salaried 504,699 641,874 879,095
Contract 75,391 83,942 91,000
Building Insp. 36,809 33,698 50,000
TOTAL 616,899 759,514 1 ,020,095
GEN'L ADMINISTRATION
Animal Control 0 0 200
Arts & Recreation 200 500
Convention Bureau 2,500
Election 558
P.A.G. 1,056 1,370 2,000
Special Census 5, 197
Vehicle-Pool 227 876 950
Other 758 4,082 6,000
League Cities/Town 850
TOTAL GEN. ADMIN. 7,438 9,886 10,000
AFFIDAVIT Or 'IBLICATION
STATE OF ARIZONA)
:ss.
being first /
COUNTY OF PIMA ) _ p ?E A A V. f AIPF I E L Z
duly sworn, deposes and says that(he)(she) is the Legal Advertising Manager!
RECEIVED
of THE DAILY TERRITORIAL, a daily newspaper printed and published in the
sS ��� County of Pima, State of Arizona,and of general circulation in the City of Tucson,
JUS 0 ,
TOWN of ORO VALLEY County of Pima, State of Arizona and elsewhere, and the hereto attached
Pi, t. IC CT ICE t D C E.I 10,E P N : l'Olt '4 Of CRT
v, LL. FY, JLLN 100 19E
PUBLIC NOTICE
BUDGET HEARING
TOWN OF was printed and published correctly in the regular and entire issue of said THE
ORO VALLEY
In compliance with the State and
Local fiscal Assistance Act (Fed-
eral Revenue Sharing),the Town DAILY TERRITORIAL for issues;that the first was made
Council of the Town of Oro Valley 1will, during its budget hearing,
conduct a public hearing on the
proposed uses for Federal Reve-
nue Sharing Funds in relation to on theday
the entire Town budget.The hear
ing will be held at the following
date and place: DATE: July 10,
1986 and the last publication thereof was made on the day of
TIME:6:30p.m. - ,
PLACE: Oro Valley Town Hall
680 W.Calle Concordia Oro Valley, 1 9 ;that said publication
AZ 85704
Citizens are welcome to provide
written and/or oral comments and J L t
to ask questions regarding the en-
tire budget and the relationship of
Federal Revenue Sharing funds to was made on each of the following dates,to-wit:
the entire budget. The proposed
budget will be available during the
public hearing,July 10th.
Pub:The Daily Territorial " t `�
July 2,1986
Req:Kathryn Cuvelier
Request of
T( WN C E OF ) VPLLE'Y
Daily
Comb,ned with Daly Reporter
1
By (2.4AA.,,,,...,-
Subscribed and sworn to before m is day of ,,
19 '-8,.t
ro
x/61.14,a)". 11141, 40.7 ' 4,---e-e&.4..)
Notary Public in ant • the County of Pima,State of Arizona
My Commission Expires: ,----- c7-0 —Y"?
* "2*
E.S.-STEVE`ENGLE, Mayor = 0,-A 4
KATHRYN CUVELIER,Town Cork
WALTER L.HENDERSON Attorney
LOIS M.LAMBERSON,Vice Mayor . '• it17WARREN M.HOOK,Engineer
DANIEL J.KERLEY,Councilman •�u. .�. z:t. `1 ROYAL G.BOUSCHOR, Magistrate
Counci7man :. r
STEPHEN E.RENNI=CKAR, ,, -E"c11WERNER S.WOLFF.Chief of Police
HENRY G.ZI PF,Councilman +:
� �( �01 SUE TRINACTY,Commission on the Arts
VA
V.
AA
/Z
TOWN OF ORO VALLEY
680 W. Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
TOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provisions of Title 42, Sections 302, 303 and
304, Arizona Revised Statutes, the Oro Valley Town Council did on the
10th day of July, 1986 adopt a tentative budget for the fiscal year
1986-87 which is published herewith. The Town Council will meet for a
final hearing of taxpayers and for adoption of the final budget for the
fiscal year 1986-87 on July 24, 1986. This hearing will commence at or
after 7:30 p.m. on Thursday, July 24, 1986 at the Oro Valley Town Hall,
680 W. Calle Concordia, Oro Valley, Arizona.
Members of the public are invited to attend.
POSTED:
date : July 11, 1986
time : 11:31 a.m.
ONO
E.S."STEVE"ENGLE, MayorO*ptrA0 KATHRYN CUVELIER,Town Clerk
LOIS M.LAMBERSON,Vice Mayor `'>sIV
WALTER L.HENDERSON,Attorney
DANIEL J.KERLEY, WARREN M.HOOK,Engineer
Councilman �
:<.;.
STEPHEN E.RENNECKAR,Councilman •
;60q r'04°
ROYAL G.BOUSCHOR, Magistrate
WERNER S.WOLFF,Chief of Police
HENRY G.ZI PF,Councilman 4 SUE TRINACTY,Commission on the Arts
L
r A V
Y'1 "`.
TOWN OF ORO VALLEY
680 W. Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
TOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provisions of Title 42, Sections 302, 303 and
304, Arizona Revised Statutes, the Oro Valley Town Council did on the
10th day of July, 1986 adopt a tentative budget for the fiscal year
1986-87 which is published herewith. The Town Council will meet for a
final hearing of taxpayers and for adoption of the final budget for the
fiscal year 1986-87 on July 24, 1986. This hearing will commence at or
after 7:30 p.m. on Thursday, July 24, 1986 at the Oro Valley Town Hall,
680 W. Calle Concordia, Oro Valley, Arizona.
Members of the public are invited to attend.
PUB: The Daily Territorial
July 15, 22, 1986
REQ: Kathryn Cuvelier
Town Clerk
REcp
AFFIDAVIT Or 'UBLICATION
T OF ARIZONA
STATE ) IV di
:ss.
COUNTY OF PIMAL 2 3 1986
U N of ORO '' Y AREARA V. FAIRFIELC being first
dul sworn, deposes and says that (he)(she) is the Legal Advertising Manager
�
of THE DAILY TERRITORIAL, a daily newspaper printed and published in the
TOWN OF County of Pima,State of Arizona, and of general circulation in the City of Tucson,
ORO VALLEY
PUBLIC NOTICE
In accordance with the provi
sions of Title 42, Sections 302,303 County of Pima, State of Arizona and elsewhere, and the hereto attached
and 304,Arizona Revised Statutes,
the Oro Valley Town Council did
on the 10th day of July,1986 adopt
a tentative budget for the fiscal
year 1986-87which is published TC WP O F ORO VALLEY F U E L I C NC TICE
herewith98.6The Town Council will
meet for a final hearing of taxpay-
ers and for adoption of the final
budget for the fiscal year 1986-87
on July 24,1986.This hearing will
commence at or after 7:30 p.m.on
Thursday,July 24,1986 at the Oro
Valley Town Hall, 680 W. Calle
Concordia,Oro Valley,Arizona.
Members of the public are in-
vited to attend.
Pub:The Daily Territorial was printed and published correctly in the regular and entire issue of said THE
July 15,22,1986
Req:Kathryn Cuvelier,
Town Clerk DAILY TERRITORIAL for issues;that the first was made
2
on the1 T B day of JULY
19
and the last publication thereof was made on the day of
22tiD
19 ;that said publication
JLLV
was made on each of the following dates,to-wit:
07/ 15/86 07 /22/8
Request of
TCWN CF OF O VALLEY
Dame
ily aThTerritorial
Comb,ned with Only Reporter
By0-1—kyt AA,A—
Subscribed and sworn to before me s 22 ND day of J LILA
19 8
r
/<-4,, a)
40/ 4 , 414c)
Notary Public in and f• a County of Pima,State of Arizona
My Commission Expires: /— - 417
SUMMARY OF ESTIMATED AND ACTUAL SUMMARY BY SOURCE OF
AMOUNTS TO SUPPORT BUDGETARY ESTIMATES NONPROPERTY TAX COLLECTIONS
Fiscal Year 1986/87 Fiscal Year 1986/87
A.R.S. S42-302 A.R.S. §42-302.0
. REVISED
ESTIMATED ESTIMATED ESTIMATE(
REVENUES REVENUES REVENUES
)US BUDGETED FISCAL YEAR SOURCE PREVIOUS YEAR PREVIOUS YEAR* CURRENT YEA
:penditure Limitation (EEC or Voter-Approved) 1,834.100.00 CITY/TOWN GOVERNMENT:
timated Amount of Exclusions _Q_ Sale of bonds (give detail)
Total Estimated Expenditures 1.834.100.09
City/Town sales taxes 353.490 449,206 400.000
City/Town use taxes.C1nt411 -0- 21.447 25,000
IT BUDGETED FISCAL YEAR Utility franchise 5,000 2,468 4,000
;penditure Limitation (EEC or Voter-Approved) 2t471027.O0 Business license taxes .\ 2,000 3692Q_ 3,600
Licenses and permits 75,000 170,1.92_ 100,000
;timated Amount of Exclusions - 0 - -. Fines and forfeits 1 100,000 174,254 170,000
Total Estimated Expenditures 2,471,127.00 Other service charges .�
Sale/Rental of property
Utilities
� _
TTY TAX - PREVIOUS BUDGETED FISCAL YEAR Zoning & De°veloint Fees 10,000 41,2Q1 50,0001,000
559 000,
3
Peace Officer Trainina -
iount Levied
Tr.imary Property Taxes -0-
Secondary Property Taxes -0-
Miscellaneous 1
Total Property Taxes Levied -0- 42.000
52,000 61.3L1
Mi grAl 1 anpn»S (C. nera 1) 2 000 14.749 11_000
noun t Collected to Date Rnad Pprmi r q silo R9n 500
_0_ 1 rar,-3, Fnn.rarrl FM I1L0 R09ti ni n 1 X67.70(1
Primary Property Taxes • • • a ,• -Q= 4,405 -n-
Secondary Property Taxes -0-
TOTAL 1.412.000 1,798,032 _ 1.874_800
Total Property Taxes Collected to Date _0_
TOTAL NONPROPERTY TAX COLLECTIONS..., 7 2Qci Ac7 . 7 471 127,11
'operty Tax Rates * Include actual revenues received prior to the date of the tentative adopted
Property budget and the expected revenues for the remainder of the fiscal year.
Primary P Y Tax Rate _0_
Secondary Property Tax Rate -0-
SCHEDULE C (2 of 2)
City/Town of Oro Valley
SCHEDULE B (1 of 2) SUMMARY OF EXPENDITURES BY EACH
DEPARTMENT/PROGRAM AND FUND
City/Town of Oro Valley .
Fiscal Year 1986/87
SUMMARY BY SOURCE OF
A.R.S. §42-302.8.1 and B.2
NONPROPERTY TAX COLLECTIONS
Fiscal Year 1986/87
A.R.S. S42-302.0 AOOPTEC
ADOPTED ESTIMATED BUDGET
REVISED BUDGET CONTINGENCY EXPENDITURES CURRENT
ESTIMATED ESTIMATED ESTIMATED DEPARTMENT/PROGRAM PREVIOUS YEAR ADJUSTMENT* PREVIOUS YEAR YEARR
REVENUES REVENUES REVENUES ALEOAC Surchar•- 44 400 7 000 s
• PREVIOUS YEAR PREVIOUS YEAR* CURRENT YEAR Buildin. IL.,.. io 40 000 32 652 • III
Buildin.s • Gro ds -0- so
'ERNMENT:** ..it.l • .v- -ft 110 000 13 749 :sI 'I,
Is. 515 see
is . :...'
1 Revenue Sharing 8.000 16.759 5,000 . • • I : . '• * 5 000 9 886 s is,
Flincls_ , *;Li'Ai_ •a • 200
*:t • ;:•s -•. '•e 500
t & Prn��rt�t inn S��Fnrt 5,000 2 500
-0- _• v-n .t ;_-.
Prnr�-gym -0•- � * - •.� 1 000
may Safety Coordinating . 1 70
-0- 36,081 19,520 *. ' 3
_3_
Bohol Program *
*S1 ,' -
44..6—`_' 24,57n :.• - '•1• .-s' - ��� 111
DTAL 8 000 57 A.. .-- .11. -I-
:** _
Sales 145
Sales 145.700 4710 151,41R _. •.'n III ••-�- -�- I 1111Income (Urban Revenue] 1,31 300 , 130-322__ 149 1211 ►•../1 1.1.....".,-
Highway Users Revenue 99 700 114,246 222,049 -• *
IMIIIIIrIIII)tiJDZiIiZMMIMDVZiR/lgAIINIM
.11:11. .1'1• . 11 4• • 15-
F. ?J 400 ?5 171 77,nC111 � 555 248 555 7 1 ► ••
Hi.hwa 262 021 201,223 t35 249
4 300 -0- -0-
OTAL 398.100 ___416:454 551.807
Federa Revenue Sharing
ERNMENT:** (itemize by function)
leu 16_000 23,31.i 70 0t1f1 a• • - . : MF' I i 1
.
rrrrrrr
rrrrirrr
rrr■rrr
l 20.000 Con ingencies �o�
OTAL 16.000 1 73-335 TOTAL DEPARTMENTS/PROGRAMS _ : ss
11
nclude actual revenues received prior to the date of the tentative adopted * Adjustments resulting from contingencies approved during the year.
udget and the expected revenues for the remainder of the fiscal year.
Myles ; Kathryn Cuvelier, Town Cler
Myles received and estimated revenues from Federal, State or county SCHEDULED (1 of 2) REQ:
The Daily Territotiial
ntergovernmental sources should be recorded in the proper category. July 15,22, 1986
1 SCHEDULE C (1 of 2)
AFFIDAVIT Or 'UBLICATION
STATE OF ARIZONA)
:ss, RECe:IVED
COUNTY OF PIMA ) ut 2 being first
BARE AR A V. FAIRF IELC
LEy duly sworn, deposes and says that (he) (she) is the Legal Advertising Manager
v,z, 1\9th
of THE DAILY TERRITORIAL, a daily newspaper printed and published in the
County of Pima, State of Arizona,and of general circulation in the City of Tucson,
County of Pima, State of Arizona and elsewhere, and the hereto attached
A, DC ET
was printed and published correctly in the regular and entire issue of said THE
DAILY TERRITORIAL for issues;that the first was made
2
on the 15TI4 dayof JLLY 19 86
and the last publication thereof was made on the day of
2 2 Pt D
19 ;that said publication
JLLY 86
was made on each of the following dates,to-wit:
C7/ 1 !,./86 07 /22/86
Request of
TC WIN CF OF 0 VP LL EY
Daily Territorial [5 ]
(AoMbt MI ir,tri It Warty
.11...
By Pia4A_Aiv..A.), ' tA54,
Subscribed and sworn to before meIi s 22 ND day of JULY
19 86
A01• :
' 111'* '4 ;34-1.
de
Nota . Public in and forAe County of Pima,State of Arizona
My Commission Expires: ,/,- g-0 ---?-42
AFFIDAVIT 01 ABLICATION
STATE OF ARIZONA)
.
COUNTY OF pstol )i,:, , ' P :: r. A 7' 174 v. FAIPFIELL, being first
duly sworn, deposes and says that (he)(she) is the Legal Advertising Manager
of THE DAILY TERRITORIAL, a daily newspaper printed and published in the
County of Pima,State of Arizona,and of general circulation in the City of Tucson,
County of Pima, State of Arizona and elsewhere, and the hereto attached
TOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provi-
sions of Title 42,Sections 302,303,
and 304 ARS,the Oro Valley Town 'L I. T. 0 1\ 4-1-1.C7: - -.,I._ DC .7.7.• I
Council did on the 24th day of July
1986 adopt the budget for fiscal
year 1986/87. A summary of the
budgeted revenues and expendi•
tures may be examined at the of
fice of the Town Clerk,680 West
Calle Concordia between the hours
of 8:30 a.m.and 5:00 p.m.
Pub:The Daily Territorial
July 29,30,31,1986
Req:Kathryn Cuvelier, was printed and published correctly in the regular and entire issue of said THE
Town Clerk
DAILY TERRITORIAL for : issues;that the first was made
on the :71).c Tl-i day of JLL.1 19
and the last publication thereof was made on the T day of
J 1 L) 19 .1. .
;that said publication
was made on each of the following dates,to-wit:
'., 7/ ?:(7: /?. .6 137 /20/ 3 C7/ 31 / t.,
Request of .7( AIN CF OF0 VIILLE
Daily Territorial 1_; ]
Combined with Doily Reporter
............----...
i
By 1 ,, 0, 0 I
#
e .!
,.,
Subscribed and sworn to before me thi. 3'I S I day of L t..\I
,'
19 ' '
/V
6,4„.„,D%alio Aor , ,th,i,(362."0
40,
Notary Public in and f# e County of Pima,State of Arizona
My Commission Expires: /,____
rC'
1/f-)
- 1:54
LIVELIER Town Clerk
* C$1,4)
E.S."Sl I A4 KATHRYN C
. r./'' I WALTER L.HENDERSON, Attorney
LOIS M. "" -- �,► WARREN M.HOOK,Engineer
Ailltil
DANIEL. .. ROYAL G.BOUSCHOR, Magistrate
STEPHEN
*il ;Ars WERNER S.WOLFF,Chief of Police
HENRY G 11,, SUE TRINACTY,Commission on the Arts
vote, ir
A.41
• 4 •
4/fACWIF VP
qlri 2:0
TOWN OF ORO VALLEY
680 W. Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
'DOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provisions of Title 42, Sections 302, 303,
and 304 ARS, the Oro Valley Town Council did on the 24th day of July
1986 adopt the budget for fiscal year 1986/87. A summary of the
budgeted revenues and expenditures may be examined at the office of the
Town Clerk, 680 West Calle Concordia between the hours of 8:30 a.m.
and 5:00 p.m.
PUB: The Daily Territorial
July 29, 30, 31, 1986
REQ: Kathryn Cuvelier,
Town Clerk
•""� *R1*.
KATHRYN CWELIER,Towr1 Cldrfc
E.S.'STEVE"ENGLE,Mayor ►�''A 4.4RSON
WALTER L.HENDE ,Attorney
LOIS M.LAM BERSON,Vico Mayor .. �`t,~ ., . d WARREN M.HOOK,Engineer
DANIEL J.KERLEY,Councilman •: •r :t. to ROYAL G.BOUSCHOR, Magistrate
STEPHEN E.RENNECKAR,Councilrrn . a r''
`. WERNER S.WOLFF,Chief of Police
' HENRY G.ZI PF,Councilman K
a S-FIT SUE TRINACTY,Commission on the Arts
V 4L
4 P-t-r1-4,14V*
iz
TOWN OF ORO VALLEY
680 W. Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
•
•
TOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provisions of Title 42, Sections 302, 303 and
304, Arizona Revised Statutes, the Oro Valley Town Council did on the
10th day of July, 1986 adopt a tentative budget for the fiscal year
1986-87 which is published herewith. The Town Council will meet for a
final hearing of taxpayers and for adoption of the final budget for the
fiscal year 1986-87 on July 24, 1986. This hearing will commence at or
after 7:30 p.m. on Thursday, July 24, 1986 at the Oro Valley Town Hall,
680 W. Calle Concordia, Oro Valley, Arizona.
Members of the public are invited to attend.
POSTED:
date : July 11, 1986
time : 11:31 a.m.
,A0
KATHRYN CUVELIER Town Cl�erfc
E.S. STEVE ENGLE,Mayor t ��'�` WALTER L.HENDERSON, Attorney
LOIS M.LAM B E RSON' Vice MayorVS'
''�' `♦ WARREN M.HOOK,Engineer
DANIEL J.KERLEY,Councilman
STEPHEN E.RENNECKAR,Councilman '''
111
rROYAL G.BOUSCHOR, Magistrate
qiq owe
HENRY G.ZIPF Councilman WERNER S.WOLFF,Chief of Police
4 i '¢ ' SUE TRINACTY,Commission on the Arts
ti>x
L e
vrt
TOWN OF ORO VALLEY
680 W. Calle Concordia Oro Valley, Arizona 85704 Phone (602) 297-2591
TOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provisions of Title 42, Sect ions 302, 303,
and 304 ARS, the Oro Valley Town Council did on the 24th day of July
1986 adopt the budget for fiscal year 1986/87. A summary of the
budgeted revenues and expenditures may be examined at the office of the
Town Clerk, 680 West Calle Concordia between the hours of 8:30 a.m.
and 5:00 p.m.
PUB: The Daily Territorial
July 29, 30, 31, 1986
REQ: Kathryn Cuvelier,
Town Clerk
I 0 0
PROPERTY CORPORATION
BUDGET COMPARISON
FISCAL YEAR 1986 AND 1987
Budget Expected Proposed
REVENUE FY 1986 FY 1986 FY 1987
Revenue From Prior Years $22,973 $ 14, 151 $ 10,419
P• Rental Income 79,626 79,626 75,960
Phone Reimbursement 3,600 3,252 3,780
Equipment Rental 16,793 16, 175 37, 193
Pm Interest 1 ,000 423 600
Miscellaneous
1,240 1,072 1 ,540
al Total Revenue $125,232 $114,708 $129,492
Elm
iiiv EXPENDITURES
_ ,1 !:: , ••: , :ii
OMMer-tgage-RaYnTeR4 •/
Utilities 22,600 19,37922,800
Maintenance Services 13, 100 13, 160 14, 160
41111 \gi Maintenance Agreements 6,000 5,525 9,000
in 9 000 6,742 9,000
�� Repairs and Maintenance ,
6/ 4,000 4,000
Operating Expenses 1 ,300 1,640 1 ,600
Accounting and Auditing3,600
Insurance 4,000 4,994 3,300
Capital Outlay 28,000 19,873 21 ,000
-
C- -- e -•1 - - , ;: ii
LContingency 0 0 0P
Total Expenditure $125,232 $114,708 $129,492
rr g
r.,,,,,,_„,
a.e..
um a -- crici-
.•M•
Eif
b
•
PIMA ASSOCIATION OF GOVL! NMENTS
405 TRANSAMERICA BUILDING
TUCSON,ARIZONA 85701
792-1093
TO: PAG Regional Council Members
FROM: Thomas L. Swanso ~ -
SUBJECT: Criminal Justice Funding Program
DATE: June, 26, 1985
its• meeting, the PAG Regional Council reviewed
At June 26, 1985,q
a request from the Arizona Department of Public Safety that PAG
participate
in a criminal justice funding program administered by
: ;.. ... DPS. participation PAG'sartici ation would involve publicizing the availa-
bility of the
funds to its members and recommending to DPS regional
programs for funding. DPS earmarked for the region $83,992 which
must be matched
with cash by grant recipients.
. _
The Regional Council agreedto participate i n the program and ear-
. .
ar-
marked the following
amounts to its members to facilitate develop-
.
evelop-
f applications• within a very short period of time.
mentopp
on _ $29,400
City of Tucs 404
Pima County 29,
City of South Tucson
8,400
Town of Marana 8,400
Town of Oro Valley 8,400
Applications for the funding program are due at DPS and also at
PAG no later than July 17, ,1985—
A package containing guidelines,uidel ines, an application and programbriefs
has been sent to each of PAG's member jurisdictions. Additional
copies may be obtained by contacting DPS at 1-262-8469.
provide attachments are enclosed
which more detailed informa-
tion concerning the program.
- r
0
ARIZONA
DEPARTMENT OF
REVENUE
4. „web
J. Elliott Hibbs Bruce Babbitt ,
Governor ;,1 r
6 .
DirectorA � �,�,
u-ug u s t 5 , 1986 Vitial
Mr Sam Lena , Chairperson
Pima County Board of Supervisors
130 W. Congress , 11th Floor
Tucson , AZ 85701
Dear Mr. Lena:
In accordance with ARS 42-301 ( Levy Limits for Counties ,
Cities , Towns and Community Collect Districts ) , attached
are the Final Levy Limit Worksheets listing the primary assessed
values for Centrally Valued Properties in your county. This
information is reported individually for the county ( and
community college district , if any) and for each city and
town within the county.
Included in the schedule is the total 1986 assessed value
as well as the total 1986 assessed value of 1985 property.
If you have any questions , please refer them to Beverly Nevills
at 255-5226 .
Sincerely,
DIVISIQN OF PROPERTY AND SPECIAL TAXES
Donald E. Ross , Acting Administrator
Centrally Valued Properties Section
DER:BEN: lwg
enclosure
cc: Cities , Towns and County Assessor
REPLY TO:
Mailing address (Capitol): Other locations: Tucson
'1700 W. Washington Phoenix Uptown
Phoenix, AZ 85007 5555 N. 7th Avenue 402 W. Congress
P .O. Box 29014 85038
( 602 ) 255-5226
1986 LEVY LIMITS
CENTRALLY VALUED PROPERTIES
1. Tax Authority : Town of Oro Valley
2. Total 1986 Assessed Value: $648 , 582
3. Total 1986 Assessed Value
for 1985 Property: $529 , 547
THIS DOES NOT INCLUDE SALT RIOTER PROJECT
1k% sT -F
City/Town o f oro Valley
SUMMARY OF ESTIMATED AND ACTUAL
AMOUNTS TO SUPPORT BUDGETARY ESTIMATES
Fiscal Year 1986/87
A.R.S. §42-302
1 . PREVIOUS BUDGETED FISCAL YEAR
A. Expenditure Limitation (EEC or Voter-Approved) 1,834,100.00
B. Estimated Amount of Exclusions -0-
C. Total Estimated Expenditures 1,834,100.00
2. CURRENT BUDGETED FISCAL YEAR
A. Expenditure Limitation (EEC or Voter-Approved) 2071J27.00
127.00
B. Estimated Amount of Exclusions - 0 -
C. Total Estimated Expenditures 2,471,127.,00
3. PROPERTY TAX - PREVIOUS BUDGETED FISCAL YEAR
A. Amount Levied
Primary Property Taxes -0-
Secondary Property Taxes -0-
Total Property Taxes Levied -Q-
B. Amount Collected to Date
Primary Property Taxes -0-
Secondary
0-
Secondary Property Taxes -0-
Total Property Taxes Collected to Date -0-
C. Property Tax Rates
Primary Property Tax Rate -0-
Secondary Property Tax Rate -0-
SCHEDULE B (1 of 2)
City/Town of Oro Valley a)
SUMMARY BY SOURCE OF
NONPROPERTY TAX COLLECTIONS
Fiscal Year 1986/87
A.R.S. §42-302.0
REVISED
ESTIMATED ESTIMATED ESTIMATED
REVENUES REVENUES REVENUES
SOURCE PREVIOUS YEAR PREVIOUS YEAR* CURRENT YEAR
FEDERAL GOVERNMENT:**
Federal Revenue Sharing 8,000 16,759 5,000
Grant Funds:
1.Court &_1'rosecut i nn Sl ippnrt
Prnram -0-
5,000 -Q-
2,Highway Safety Coordinating
Alcohol Program -0- 36 0_87.�_.
19,520
TOTAL 8,000 57,44 2.4, 570
STATE GOVERNMENT:**
State Sales 145,700 145,710 15"1,4
State Income (Urban Revenue) 131,300 13Q_727
State Highway Users Revenue 99 700 1 4+ ? 227,049
L.T.A.F. 21,400 25.,22.1 4
TOTAL. . . . . . . . . . . . .. . . . . . . . . . 398,100
COUNTY GOVERNMENT:**
Auto Lieu 16,00Q 23,335_ 210_410.0
TOTAL 16_,000 23,335_ _ I 20,000
* Include actual revenues received prior to the date of the tentative adopted
budget and the expected revenues for the remainder of the fiscal year.
** Monies received and estimated revenues from Federal , State or county
intergovernmental sources should be recorded in the proper category.
SCHEDULE C (1 of 2)
1:5/
City/Town of Oro Valley
3
SUMMARY BY SOURCE OF
NONPROPERTY TAX COLLECTIONS
Fiscal Year 1986/87
A.R.S. §42-302.0
REVISED
ESTIMATED ESTIMATED ESTIMATED
REVENUES REVENUES REVENUES
SOURCE PREVIOUS YEAR PREVIOUS YEAR* CURRENT YEAR
CITY/TOWN GOVERNMENT:
Sale of bonds (give detail ). . .. . . . .
City/Town sales taxes. . . . . . . . . . . . 353,490 449 266 400,000
City/Town use taxes.CF ert d1.). . . . . . . . -0- 23,407 25,000
--
Utilityfranchise. . . . . . . . . . . . . . . . . . 5,000 2,468 4,000
Business license taxes. . . . . . . . . . . . 2,000 3,920 3,600
Licenses and permits. . . . . . . .. . . . . . . 75 000 120,192 100,000
Fines and forfeits. . . . . . . . . . . . . . . . . 100,000 174,254 170,000
Other service charges. . . . . . . .. . . . . .
Sale/Rental of property. . . .. . . . . . . .
Utilities. . . . . . . . . . . . . . . . . . . . .. . . . .
Zoning & Development Fees 10,000 -41,2Q1 50,000
Peace Officer Trainin• 3 000 - 1 000
Miscellaneous. . . . . . . . . . . . . . . . . . . .
Tnter� -
52,000 6"L711 42,000
Mi srrP 1 1 anenl is (CcnPra l ) �. 2,000 14,749 1] ,000
Rna rl P,.nrm-i t 50_0 500
rarry Fnrward Ring,0111 R09 f 10 _ 1 ,067,700
TOTAL 1,412,000 1,708,02 1,874,800
TOTAL NONPROPERTY TAX COLLECTIONS. . . 1,834,100 2,905,66_7 Y ? 471 ,127.00
* Include actual revenues received prior to the date of the tentative adopted
budget and the expected revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 2)
t '
6
City/Town of Oro Valley
SUMMARY OF EXPENDITURES BY EACH
DEPARTMENT/PROGRAM AND FUND
Fiscal Year 1986/87
A.R.S. §42-302.B.1 and 6.2
ADOPTED
ADOPTED ESTIMATED BUDGET
BUDGET CONTINGENCY EXPENDITURES CURRENT
DEPARTMENT/PROGRAM PREVIOUS YEAR ADJUSTMENT* PREVIOUS YEAR YEAR
ALEOAC Surcharge 44,400 7,000 51 , 170 53,000
Building Inspection 1 40,000 32,652 50,000
Buildings & Grounds -0- 23,500
Capital Improvements 110,000 13„749 A00,000
Mayor & Council 2,000 515 2,000
General Administration * 5,000 9,,886 10,000
*Animal Control 200
*Arts & Recreation 500
*Convention Bureau 2,500 1
*Election 1,000
*P.A.G. 1,370
*Special Census -0-
*Vehicle Pool Car
*Other ,
Professional Services 5,000 5,000 9,270 , 5,000
Engineering 5,000 -0- i -0-
Town Attorney 35,000 25_045 20,000
Town Clerk 140,000 89,705 ,.25,000 ,
Town Manager -0- -0- 50,000
Court 100,000 10,000 100,706 139,475
Planning/Zoning 76,300 49_158 ;04,225
Police 555,248 555,731 ,717,665
Highway 262,021 201,223 335,249
Public Works 4,300 -0- -0-
,
Federal Revenue Sharing
(itemize by function ). . . . . .
r r ..
Police Salaries 8,000 16,759 , 5,000
I
Contingencies • • 431,013
TOTAL DEPARTMENTS/PROGRAMS. 1,834,100 27,000 1 ,122 t 5h9 ,_2,471-1-23-4
* Adjustments resulting from contingencies approved during the year.
SCHEDULE D (1 of 2)
1.5)
City/Town of Oro Valley
SUMMARY OF EXPENDITURES BY EACH
DEPARTMENT/PROGRAM AND FUND
Fiscal Year 1986/87
A.R.S. §42-302.B.1 and 6.2
ADOPTED
ADOPTED ESTIMATED BUDGET
BUDGET CONTINGENCY EXPENDITURES CURRENT
DEPARTMENT/PROGRAM PREVIOUS YEAR ADJUSTMENT* PREVIOUS YEAR YEAR
ALEOAC Surcharge 44,400 7,000 91 ,170 53,000
Building Inspection 40,000 32,652 50,000
Buildings & Grounds -0- 23,500
Capital Improvements 110,000 13,749 400,000
Mayor & Council 2,000 515 , 2,000
General Administration * 5,000 9,886 10,000
*Animal Control 200
*Arts & Recreation 500
*Convention Bureau 2,500
*Election 1,000 I
*P.A.G. 1,370
.
*Special Census -0-
*Vehicle Pool Car _
*Other
' .
Professional Services 5,000 5,000 9,270 5,000
Engineering 5,000 -0- -0-
Town Attorney 35,000 , 25,045 , 20,000 ,
Town Clerk 140,000 89,705 125,000
Town Manager -0- -0- , 50,000
Court 100,000 10,000 100,706 139,475
Planning/Zoning 76,300 49,158 104,225
Police 555,248 555,731 , 17,665
Highway 262,021 201,223 335,249
Public Works 4,300 -0- -0-
Federal Revenue Sharing
(itemize by function )
Police Salaries 8,000 , 16,759 5,000
Contingencies 441,261 27,000 431,013,
TOTAL DEPARTMENTS/PROGRAMS.,1,834,100 27,000 , 1_182.969________12,471177.
* Adjustments resulting from contingencies approved during the year.
SCHEDULE D (1 of 2)
REQ: Kathryn Cuvelier, Town Clerk
PUB: The Daily Territorial t
July 15,22, 1986
VI fib'
HIGHWAY 86-87 Table 9
WORKSHEET Rev. 7-86
Proposed
Actual Budget Estimates Budget
84-85 85-86 85-86 86-87 Notes
Capital Expenditures 9, 100 24,000
General Maintenance 1,997 2,000 3,508 4,000
Insurance 242 15,000 10,636 15,800
Miscellaneous 3, 190 400 759 1,300
Personnel 85,202 81,000 84,753 91,000
Prof. Services 920 3,000 663 2,000
Road Improvements 60, 171 83,800 67,495
Street Maintenance 14,030 0 18,300 15,645 23,200
Veh/Equip Maint 30,601 25,000 17,764 26,000
Contingency 9,521
OPERATING 205,457: 262,021 01, 2 w 163,300
RESERVES
Personnel 11,800 15-', , ""
Road Improvements 4 E9v‘. . 150,000
Contingency 11,519 '"I ' c.),10
) SQUki".
TOTAL 205,457. 262,021 201,223 336,619
DETAIL
Road Improvements
New Lights/Signals 13? 17,445 25,000
Overlays 47,243 ?
Reconstruction "'
Linda Vista 1 ,796 7:0 050 1,000
Mi l agro
La Canada '70,000
Total 6F, 171 67,495
U
HIGHWAY DEPARTMENT
Road improvements are primarily outside contracts to accomplish the items
listed in the detail . The amount shown for Linda Vista is out cost only,
with the majority being ADOT funding. The final accounting has not been
completed by ADOT; consequently the amount shown is a guess.
The amount under new signals is for our portion of the Calle Concordia
signal and as been committed by us.
Resident requests for repair include the Shadow Mountain East area, and
Fairhaven.
Street maintenance amounts reflect the costs of the supplies, i.e. , rock,
concrete, asphalt, replacement signs, electricity for street light and
signals, etc. Some materials used for street maintenance are hauled from
development sites at no charge.
Major equipment purchases and vehicles are considered Capital Expenditures,
with repair parts included in the maintenance portion.
Personnel as originally requested is for one-half person - engineering
graduate without completion of professional registration. Additionally
request parttime help on a regular basis.
~'3u_ -
REVENUES 86-87 Table 1
WORKSHEET Adjustments
Revisions 7-16-86
Proposed Revised
Estimates Budget Adjust- Budget
85-86 86-87 ments 86-87
GENERAL GOV'T
Shared Revenues
Auto Lieu 2-', s 20,000
State Sales 145,709 153,438
Urban Revenue 130,727 149,320
Federal Revenue 16,759 5,000
Local Revenues
Building Permits 120, 193 100,000
Business Licenses 1,920 3,600
Cable Television 2,468 4,000
Fines,Forfeitures 174,254 170,000
Interest 60,078 40,000
Miscellaneous 18,699 10,000
Renters Tax '3,407 25,000
Sales Tax 442,949 400,000
Training, ALEOAC 559 1,000
Zoning Applic. 41,201 50,000 A
Grants 41,087 19,520 , , owl/
t
,• aco _
New Revenue 1,245,345 1, 150,878 A i k' / /
V
Carry Forward 671,589 985,000 --14,355 970,645
i lt y,,
TOTAL GENERAL GOV'T 1,916,934 2, 135,878 2, 121,523
HIGHWAY FUND
Highway Users Rev. 108,988 222,049
LTAF 30,925 "7,000
Grants
Interest 3,725 2,000 rk
Permits 516 500
Other 1,068 1,000
r.::::///
New Highway Revenue 145,222 252,549
Carry Forward 137,421 82,700 1,370 84,070
TOTAL HIGHWAY FUND 282,643 335,249 336,619
GRAND TOTAL 2, 199,577 2,471, 127 -12,985 , 2,458, 142
i. ,' 5 C; /
1S
� ooDi
....)\:\ p\•\y
-0 .
EXPENDITURES 86-87 Table 2
WORKSHEET Adjustments
Revisions 7-16-86
Proposed Revised
Estimates Budget Adjust- Budget
85-86 86-87 ments 86-87
ALEOAC Surcharge 51, 170 53,000
Building Inspection 33,698 50,000
Buildings & Grounds 11,271 18,500
Capital Improvements 13,859 400,000
Mayor & Council 515 2,000
General Administration 9,886 10,000
Prof Services 9,270 5,000
Engineering 0
Town Attorney 25,045 20,000
Town Clerk 84,426 125,000
Town Manager 50,000
Court 100,706 139,475
Planning/Development 48,903 104,225
Police 555,998 717,665 -12,550 705, 115
Contingency 441,013 -1,805 439,208
TOTAL GENERAL GOV'T 944,747 2, 135,878 2, 121,523
HIGHWAY FUND
Capital Improvements
Road Improvements 67,495 150,000
Operations 133,728 163,300
Contingency 12,349 1,370 13,719
TOTAL HIGHWAY 201,223 335,249 336,619
GRAND TOTAL 1, 145,970 2,471, 127 -12,985 2,458, 142
PRELIMINARY HIGHWAY BUDGET FOR 1986-87
APRIL 15, 1986
First of all, let me say that I think our new computer is a tremendous
asset in keeping track of income and, just as importantly, expenditures
each month and year-to-date totals.
Through March 31, 1986, we have only completed 75% of our first
computer year. I have, therefore, attempted to put together the
1986-87 Highway Budget based on the past 9 months of computer records
plus an estimate of the costs of the remaining projects I had in mind
for this fiscal year plus new and anticipated projects for next year.
(A year-end total can be approximated by dividing the YTD figure by
0.75).
I have not provided for any money to be used for any annexations that
the Town might accept in the coming year for the reasons that most of
the newly created streets will be private and require no maintenance by
the Town. The newly constructed public streets should require no
maintenance for some years after their completion because they will be
built to County specifications.
Many of the streets at the south end of Town (Fairhaven area, for
example) are chip sealed and poorly constructed. We have been
administering a minimum of maintenance and repair to these streets but,
sooner or later, they will need major reconstruction. There are 1.13
miles of streets in this subdivision. Just a 1 inch overlay would cost
$27,000 but a complete reconstruction would be close to $200,000.
One solution might be an improvement district.
41100 - Capital Expense - Buildings
I have provided for $50,000 to include a new "Butler" type building,
septic system and one acre of fence for our maintenance building when
we are moved off the Town Hall site. I have not provided for the
purchase of property for the building. I am planning on a donation of
3 to 5 acres.
41200 - Capital Expense - Machinery
I provided for $3,000 for a "brush chipper" to cut up any tree branches
when we cut brush and trees.
4-15-86 Preliminary Highway Budget page 2
Until about 2 months ago, we were hauling our brush up to the Catalina
disposal site 5 miles away at a cost of $1.00 - $3.00 per load. Now we
must go to the Tangerine site 16 miles away and have been charged as
much as $21.00 per load. All my calls to Pima County Wastewater
Management were to no avail. It seems like a "brush chipper" will pay
for itself in a short time.
41300 - Capital Expense - Vehicles
I have allowed $9,000 for the purchase of a new or used pickup as per
my report to the Mayor and Council of November 25, 1985.
Our loader is still in need of repair or replacement. Mike and Mitch
have been "babying" it to make it last but, one of these days, it's
going to stop entirely. The main problem is the need of a new
transmission along with other pumps and hydraulic cylinders. You're
looking at a cost of $10,000 or more.
Mike and Mitch are investigating a used loader now which seems to be in
good condition. I should have the report shortly. The price is
$22,000 and I am suggesting that money be taken from the "RESERVE FOR
NEW EQUIPMENT" account, 14100.
I have been treading very lightly this past year on all expenditures to
preserve as much as possible of my budget to be spent as needed on
updated equipment while still trying to perform the necessary
maintenance.
I have included $22,000 in the Capital Expense category for this
loader.
I would like to hire an "expert" heavy equipment appraiser to evaluate
this loader before purchasing it.
45000 - Personnel
I have provided for a 6% increase in salary for both Mike and Mitch -
from $8.50 per hour to $9.00 per hour.
I have provided for a 4% increase in salary for Warren of $1,300 per
year.
Steve Hagedorn and I are in need of 1/2 a man each (which I will
explain separately) and I have provided $9,450 in my budget as my 1/2
(salary $15,000 per year plus fringes).
I have provided for part-time help or overtime pay in the amount of
$3,760 per year.
4-15-86 Preliminary Highway Budget page 3
I obtained all the various personnel fringe benefits and tax
percentages from Eleanor and applied each percentage to the actual
salaries and find that the total overall personnel benefits are 26% of
their salaries. These figures are represented in my budget.
47000 -- Road Improvements
47100 - New Traffic Signal at US89 and Calle Concordia to be Paid for
in 1987 + 00
47200 Overlays
The streets in Town are gradually breaking up and deteriorating. If a
street is on a seal-coat program, for example, it should be done every
3-4 years; an overlay should last 8-9 years - but, of course, is 3
times + more expensive.
I am starting to provide for some necessary yearly programs in my
budget to preserve our roads and make them last as long as possible
before major reconstruction is mandatory.
I have allowed about $3,000 in a seal-coating program (48120)(to seal
coat 1 mile of street 24 feet wide would cost $12,000); $3,000 in a
concrete curb program to control water on the streets (this will do
about 2,000 feet of curb); $3,000 in a hydroseed program that will
stabilize about 2 and 1/2 acres of eroding slopes.
We did not have an overlay project this fiscal year. I have provided
for $50,000 this year in this category. My intention is to survey all
streets in Town and to determine which ones should be overlaid, which
ones should be seal coated, etc. There is definitely a need for both
types of treatment.
I believe this money y ell spent.vt-
Vr--)
'' r' 47330 - Calle el Milagro
t
keill: Based on our total expenses under the 93% - 7% agreement with the
-4101f Federal Government, I have allotted $40,000.
_ �
48400 - Striping
6b
D4� I am working with Paul Steiner now to establish an annual striping
e2
/e?' program that will coincide with the County's program. It will be a lot
cheaper for the Town than hiring a private business as we did on the
Improvement District.
4-15-86 Preliminary Highway Budget page 4
49000 - Vehicles, Gas and Oil
I have reduced these figures somewhat based on last year's
expenditures.
49230 - Grader
The grader has been patched up so it can be used . . . sparingly. If we
need to grade very much, I have provided for it under the rental area.
If we rent a grader, chances are we'll need a water truck too.
I just found out today that the "cannibalized" grader that I mentioned
in my previous reports is still available from JJ at the samerice -
$3,500. p
You will note on the 3-31-86 MONTHLY REPORT that we have spent
$3,599.82 to rent a grader and water truck twice. We were lucky in the
past nine months that we got very little rain, requiring less grading
of dirt roads.
I would still like to make this $3,500 purchase if simply in the
interest of economy. However, I know it will prove worthwhile since
the rest of our grader is in pretty good shape.
I have allowed for $4,400 rental in this budget for a grader. I can
use this figure for the purchase.
49330 - Loader & 49340 - Pickup Truck
I have only allowed a nominal amount for ordinary maintenance ong ood
equipment.
131),DQE-T-
C3 IR C:1
ZlALLEY H T GHtIA Y IF"IJINT D PAGE 1
BALANCE SHEET
09/30/85
**************** ****, ********, ******** ************************************** * **
TRIAL BAL.ATCE
PRESENT MONTH
A S E TS
CASH
11100.0 CASH IN BANK - UNITED (3,544.50)
CERTIFICATES OF DEPOSIT
11210.0 ARIZONA BANK 0.00
11220.0 HOME FEDERAL SAVINGS 21 ,006.96
11230.0 UNITED BANK 0.00
TOTAL CERTIFICATES 21 ,006.96
MONEY MARKET FUNDS
11310.0 FIRST INTERSTATE 31 ,249.26
11390.0 OTHER 0.00
TOTAL MONEY MARKET FUNDS 31 ,249.26
11400.0 PETTY CASH 0.00
SAVINGS
4 510.0 UNITED BANK 0.00
590.0 OTHER 0.00
TOTAL SAVINGS 0.00
TOTAL CASH 48,711 .72
ACCOUNTS RECEIVABLE
12100.0 DENTAL INSURANCE 0.00
12200.0 GROUP HOSPITALIZATION 0.00
12300.0 GROUP PENSION PLAN 0.00
12400.0 VOLUNTARY DISABILITY INS. 0.00
12900.0 OTHER 0.00
TOTAL ACCOUNTS RECEIVABLE 0.00
DUE FROM OTHER FUNDS
13100.0 ASSESMENT FUND 1 , 185.31
13200.0 GENERAL FUND 55,000.00
TOTAL DUE FROM OTHER FUND 56, 185.31
RESERVES
14100.0 NEW EQUIPMENT - 2 41 ‘..74,c,-- • 0.00
14200.0 TRAFFIC SIGNALS -- '21S, -c ` FUz' `5 '' (1qg7.j ) 0.00
14900.0 OTHER �`
0.00
TOTAL RESERVES 0.00
‘( TOTAL ASSETS 104,897.03
CONTINUED ON PAGE 2 )
0
************************************/.******************************************1
O RD 'vAL_._L.EY I--I I CB HN'Pk Y EUtit ri. PAC, 2
STATENiENI T DF" I NCiDNIE &- E X r:g IN.IE E
03/31/86
************************************************** ********************** *****i
I\J FR EP•C3F -r
PRESENT MONTH YEAR TO DATE
(%) (%)
EX •Et J16W-K.:
SE
CAPITAL EXPENSE
BUILDINGS & GROUNDS F; &C 0. 00 0. 0 0. 00 0. 0
MACHINERY & EQUIPMENTc Ge, 0. 00 0. 0 0. 00 0. 0
i
VEHICLES
�, e-r0. 00 0. 0 0. 00 0. 0
C; TOTAL CAPITAL EXPENSE I 47e721 ✓ 0. 00 0. 00. 00 0.0
GENERAL MAINTENANCE
BUILDINGS & GROUNDS `=-c-=(7' 78. 83 0. 6 201. 42 0. 2
SHOP EQUIPMENT 2,,vcie. 81. 84 0. 6 1, 372. 99 1.2
SMALL TOOLS
PURCHASE 5�� 9. 70 0. 1 90. 50 0
RENTAL i,oe��c'' ' 1
0. 00 0. 0 528. 31 0. 5
TOTAL SMALL TOOLS 9. 70 0. 1 618. 81 0. 6
OTHER 0. 00 0. 0 3. 4E 0.0
oc>i) TOTAL GENERAL MAINTENANCE 47C7 ''' 170. 37 1. 3 2, 196. 64 2. 0
(16-,,,s,-0 INSURANCE--- 11 /146 k, A-t,F ,...� . .e 0. 00 0. 0 10, 636. 00 9. 6
i
MISCELLANEOUS
MEETINGS & TRAVEL t`--.(' 0. 00 0. 0 0. 00 0. 0
MILEAGE -)c; 6. 40 0. 0 349. 93 0. 3
OFFICE
ADVERTISING i c 0. 00 0. 0 19. 34 0. 0
PRINTING & COPYING icc 0. 00 0. 0 22. 05 0. 0
SUPPLIES I CG 0. 00 0. 0 34. 71 0. 0
TOTAL OFFICE 0. 00 0. 0 76. 10 0. 1
OTHER
1 1 4. 00 0. 0 78. 73 0. 1
� ��
4-tiOTOTAL MISCELLANEOUS 1 1-c � I 10. 40 0. 1 504. 76 0. 5
I
PERSONNEL
SALARIES
CLERICAL 0. 00 0. 0 0. 00 0. 0
ENGINEERING/MAINTENANCE 5, 564. 32 42. 9 52, 716. 42 47. 7
TOTAL SALARIES 5 Ie9c ' 5, 564. 32 42. 9 52, 716. 42 47. 7
FRINGE BENEFITS
DENTAL INSURANCE ?g, , 22. 20 0. 2 215. 70 0. 2
GROUP HOSPITALIZATION -27c; 145. 60 1. 1 1, 310. 40 1 . 2
GROUP PENSION PLAN Lt'c. 285. 74 2. 2 1, 908. 63
UNIFORMS & TOOLS 10400 c � � 1. 7
85. 75 0. 7 752. 67 0. 7
VOLUNTARY DISABILITY INE a. 36 0. 0 27. 72 0. 0
TOTAL FRINGE BENEFITS 6)P'364) ' 542. 67
TAXES
F. I. C. A. EMPLOYER TAX ,51iV � 386. 12 3. 0 3 765. �'
� , ..� E 7 ..�. 4
( CONTINUED ON PAGE 3 )
**TC 7S***. *T."************n**-nC*********7C****7C**7r**7S******3-*T:-.*7(****7[_*******-***** '*
DRD VA L._L_E'1 HIGI--I441 ,Y 1:::-UN Itl, PAGE
B+rA-r 1-'ErJ-r CD P- Ira IC .y2r.E && EX ff,ENI
03/31/86
t 1D NJTi-iL_Nei FR la 1='CD RT
PRESENT MONTH YEAR TO DATE
(x) (%)
STATE COMPENSATION 6,"36.0 0. 00 0. 0 2, 032. 45
1. 8
UNEMPLOYMENT INSURANCE 21.0;z6" 281. 93 2. 2 1, 612. 10 1. 5
TOTAL TAXES i'� 7 t'° 670. 05 5. 2 7, 410. 22
6. 7
} TOTAL PERSONNEL 9 5 56`o / 6, 777. 04 52. 3 64, 341. 76 58. 2
PROFESSIONAL SERVICES
FIELD INSPECTION 5°6, 0. 00 0. 0 0. 00 0. 0
FIELD TESTING 56'4-> 0. 00 0. 0 0. 00 0. 0
REVIEW PLANS 1 ocic 200. 00 1. 5 662. 50 0. 6
OTHER 0. 00 0. 0 0. 00 0.0
)2:,,i2 TOTAL PROFESSIONAL SERV. 2 0001...i 200. 00 1. 5 662. 50 0. 6
ROAD IMPROVEMENTS
-NEW---tomGHTS & SIGNALS eN:i._1:,jli /.-��n :c- 0. 00 0. 0 17, 444. 78 15. 8
.
OVERLAYS -;. f,c,z, 0. 00 0. 0 0. 00 0. 0
A . RECONSTRUCTION
BUENA VISTA C 0. 00 0. 0 0. 00 0. 0
LINDA VISTA Ci • . y l (813. 27) 6. 3 25, 930. 05 23.5
MI LAGRO 4,- ,OOO
0. 00 0. 0
0. 00 O. 0
LA CANADA 0. 00 0. 0 20, 000. 00 18. 1
TOTAL RECONSTRUCTION . 7- , -
(813. 27) 6. 3 45, 9.s0. 05 41. 6
. ;:.,:_`;iii' TOTAL ROAD IMPROVEMENTS-H-6-1900 ' (813. 27) 6. 3 63 37
1 , 4. 83 57. 4
STREET MAINTENANCE
SUPPLIES
ABC c:1- 0. 00 0. 0 135. 64 0. 1
ASPHALT 4,c e 4? `4'tit- Aii, 1 To, , (20. 75) 0. 2 723. 95
0. 7
,, CONCRETE ',}c,06' c v k4, 0. 00 0. 0 1, 071. 00 1. 0
ROCK !%e-c 0 0. 00 O. 0 1, 377. 65 1. 2
WOOD & HARDWARE ,fccc 0. 00 0. 0 0. 00 0. 0
OTHER 0. 00 0. 0 107. 92 0. 1
TOTAL SUPPLIES (20. 75) 0. 2 3, 416. 16 3. 1
SIGNS & BARRICADES . )t)o 762. 50 5. 9 2, 862. 84 84 �--�
. 6
ST. LIGHT/SIGNALS -- `fEP�30' 188. 38 1. 5 1, 800. 93 1. 6
STRIPING 6/ 6,6) 0. 00 0. 0 302. 79 0. 3
OTHER 500 0. 00 0. 0 150. 56 0. 1
j ; &) TOTAL STREET MAINTENANCE f-5, 04=. ✓ 930. 13 7. 2 8, 533. 28 7. 7
I
VEHICLES & EQUIPMENT
GAS & OIL
DUMP TRUCK - 62 CHEVY / c-r, 250. 75 1. 9 1, 054. 40 1. 0
-7-4- CHEVY
0. 00 0. 0 318. 79 0. 3
GRADER - GAL I ON q6,f-; 0. 00 0. t7: 0. 02, 0. 0
LOADER - BLH q&C 0. 00 0. 0 632. 84 0. 6
PICKUP - FORD 17 o!, 76. 23 ‘27:. 6 1, 206. 60 1 . 1
SWEEPER - MOBILE 16-)6- ) 33. 35 0. 3 377. 98 0. 3
( CeNT I HUED ff1N PAGE 4 )
1 q g4, - 196r7 501› T 4-i6-
D
RD ' IALLEter' I-I I G11-11.4 rzi fir'' ELiNI c'PGE 4
E11- TEr+1EL-t -V C3 P--- iIN3€,.._:DNil L. 8 LEXI 'IENJEE
03/31/86
fYiDNJTHLY REPORT
PRESENT MONTH YEAR TO DATE
He(5- (c-'
-TRAILER. - 301-99T- 0. 00 0. 0 15. 11 0. 0
-WOBBLE-WHEEL 0. 00 0. 0 0. 00 0. 0
OTHER 0. 00 0. 0 0. 00 0. 0
TOTAL GAS & I d .
& OIL Cv��J D 365. 33 � 8 3, 605. 72 3. 3
MAINTENANCE & REPAIR
DUMP TRUCK - 62 CHEVY �r?c c 334. 13 2. 6 2, 383. 92 2. 2
DUMP TRUCK - 74 CHEVY 0. 00 0. 0 895. 67 0. 8
GRADER - GAL I ON '� c- 0. 00 0. 0 65. 00 0. 1
LOADER - BLH 'Z,oeic' 52. 67 0. 4 328. 77 0.3
PICKUP - FORD 5c=e) 5. 99 0. 0 709. 49 0. 6
SWEEPER - MOBILECZ'c; 125. 99 1. 0 2, 328. 14 2. 1
TRAILER - 30199T eic 0. 00 0. 0 201. 45 0. 2
WOBBLE WHEEL C 0. 00 O. 0 0. 00 O.0
OTHER !ver_) F�t'Y~ 1" 0. 00 0. 0 71. 47 0. 1
� � I
TOTAL MAINTENANCE 12,500` 518. 78 4. 0 6, 983. 91 6.3
EQUIPMENT RENTAL
DUMP TRUCK 0. 00 0. 0 0. 00 0. 0
GRADER 4 0 vc,-4 4.c-o 0. 00 0. 0 2, 203. 72 2.0
LOADER / 0. 00 0. 0 0. 00 0. 0
PICKUP 0. 00 0. 0 0. 00 0.0
SWEEPER 0. 00 0. 0 0. 00 0. 0
TRAILER 0. 00 0. 0 0. 00 0. 0
WATER TRUCK 4)(7cc, 2 ec.c) 0. 00 0. 0 1, 396. 10 1. 3
WOBBLE WHEEL 0. 00 0. 0 0. 00 0. 0
OTHERv; 0. 00 0. 0 O. 00 0. 0
TOTAL EQUIPMENT RENTAL 7/2c70 0. 00 0. 0 3, 599. 82 3. 3
OTHER 0. 00 0. 0 0. 00 0. 0
/16:G ;c TOTAL VEHICLE & EQUIPMENT 1 26 000 / 884. 11 6. 8 14, 189. 45 12. 8
t
2112Y, zc1
figs- �
TOTAL EXPENSE 3(4 )C 8, 158. 78 62. 9 164, 439. 22 148. 9
FL_L)5 r2_ f AN q /45c
SP 613 4, 811. 56 37. 1 (53, 978. 73) 48. 9
END OF REPORT
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MEMORANDUM
TO : Mayor and Council, Town of Oro Valley
FROM: Warren Hook, Town Engineer
DATE: June 12, 1986
RE : Highway Department Equipment Priority
PRIORITY #1
Loader - 49240 $22,000
Suggest buying a 1969 Fiat (745B) loader in good condition which is now
in Globe, Arizona.
It has a brand new engine and a brand new transmission.
It needs 2 new batteries for $200.00 + total; transportation to Oro
Valley would cost $150.00 +.
We plan to use our present loader around the yard for light work while
using the new one on the roads.
PRIORITY #2
Grader - 49230 $ 3,500
Buy front end parts from JJ which should make our grader last 5 years.
The rest of it seems to be in good condition.
With less dirt roads to grade, we should use this machine less; but we
still need it for the remaining dirt roads and all the shoulders.
PRIORITY #3
3/4 Ton Pickup - 49250 $ 9,000
Our pickup is not road legal. It should be replaced before we get into
trouble.
Equipment Priority
6-11-86
page 2
In order to buy a GOOD used vehicle, you must be ready to pick it up
right away or it will be gone by the time you come back.
When I know the money is available and I receive the Council's approval
to purchase, I will look seriously for a pickup truck.
PRIORITY #4
Dump Truck - 49210
Our 1962 Chevrolet dump truck has been repaired using many parts from
the 1973 dump truck and some new parts.
This truck is in fair shape and, hopefully, will last another year or
two.
There is a noise in the transmission but it's been there for some
years.
PRIORITY #5
Sweeper - 49260
Our sweeper is in fair condition. It may need a new transmission at a
cost of $2,000 - $3,000, but, outside of that, it should last another
three years with minor repairs.
*****************
We can either pay cash for the loader and pickup to avoid interest
charges or we can finance through FMLC or Gelco at 9.6% + interest for
36 or 48 months.
``
OFFICE OF THE SECRETARY OF THE TREASURY
••
ti� • •• -��/ WASHINGTON, D.C. 20226
Cm.
January**4) 27, 1986
D I OR
OFFICE OF REVENUE E.R G RAS-17
Ty
2401 t,STREET,N.W. /9/
COI IPLAZA U
�v�
•
Dear i 4Execut ive:
Enclosed is your Recipient Account Statement (RAS) form for Entitlement
Period 17 (October 1, 1985-September 30, 1986) . Your Period 17 entitlement amount
reflects the recent legislation (P.L. 99-160) which reduced Revenue Sharing funding
for Period 17 by $381.7 million from the amount available for EP 16. Further, in
accordance with the requirements of this legislation, the reduction has been
subtracted from the fourth quarter payment scheduled for distribution in October
1986. It is anticipated that no further funds will be appropriated to the Revenue
Sharing Trust Fund; therefore, no further payments are anticipated after Period 17.
Because of the pending termination of the Program, additional adjustments to your
quarterly payments may be necessary during Period 17. Your government will be
notified if any adjustments are required.
The RAS provides the following information on your government's Revenue Sharing
account status, data elements, and payment activity during the current and prior
periods.
Section 1 - Entitlement Summary: This block contains allocation and payment
information. Each item is identified by a code in the first column. A
detailed explanation of each item in this block appears on the reverse
side of the Statement. The "Amount" column displays the actual
amount of each item. (For example: if your government received an EP 17
initial allocation of $1,000, the "Amount" column for Item J contains
"$1,000.") The last column, "Cumulative Balance," reflects the beginning
balance (Item A) and ending balance (Item L) for your government's
Revenue Sharing account as well as balance changes because of activity
during the prior period. Following the Entitlement Summary block,
further information concerning the payment status of your government
for EP 17 is displayed.
Section 2 - Data Elements Used To Calculate Allocations: This block displays the
four data elements which were used to calculate allocation amounts for
the current period and adjustment amounts for prior periods.
Section 3 - Revenue Sharing Payment Summary: This block contains information on
payments made to your government since January 1, 1984. NOTE: This
information may be submitted to your auditors to assist in verifying
the Revenue Sharing payments.
Please review the enclosed RAS carefully and retain this letter and the RAS
in your Revenue Sharing files. If you have any questions or need additional
information concerning your account or data elements, contact our Intergovernmental
Relations Division at the letterhead address or call (202) 634-5200.
Sincerely,
Michael F. Hill
OF Revenue Sharing
w� bV
R€ IPNTATSTATEMENT
REC1"
:TM
OFFICE OF REVENUE SHARING
2401 E STREET, N.W. As Of NOVEMBER 26, 1985
COLUMBIA PLAZA HIGHRISE 0 1986
WASHINGTON, D.C. 20226
GTON,
ORO nta
TOWN CLERK
680 WEST CALLE CONCORDIA
ORO VALLEY ARIZONA 85704
Account Number: 03 2 010 901
SECTION 1 - ENTITLEMENT SUMMARY
CUMULATIVE
CODE DESCRIPTION AMOUNT BALANCE
A EP 1-15 Balance Forward --- 24
D EP 16 Interim/1 Allocation 16, 103 16, 127
F EP 16 Payments Issued 16, 127 0
H EP 16 Interim/2 Allocation Adjustment 38- 38-
EP 16 Balance --- 38-
EP 17 Initial Allocation 16,202 16, 164
L EP 17 ENTITLEMENT - > 16, 164
Your computed EP 17 ENTITLEMENT (Code L) will be paid in quarterly
payments which began in January 1986, provided your government had
met all reporting/compliance requirements. The scheduled payments
are as follows:
QTR1 : 4,410 QTR2: 4,410 QTR3: 4,410 QTR4: 2,934
SECTION 2 - DATA ELEMENTS USED TO CALCULATE ALLOCATIONS
Data Element EP 15 Final ' EP 16 Interim/2 EP 17 Initial
Yr Number/Amount Yr Number/Amount Yr Number/Amount
Population 80 1 ,489 82 1 ,655 84 1 ,732
Per Capita
Income 79 10,650 81 12,480 83 12,893
Adjusted
Taxes 82 171 ,302 83 492,986 84 571 ,563
Intergovt
Transfers 82 157,946 83 203,326 84_ 229,595
SECTION 3 - REVENUE SHARING PAYMENT SUMMARY
Pay Reference No. Pay Date I Amount Comments
00100388 01/09/84 1 ,450
00100439 04/06/84 1 ,450
00100444 07/09/84 1 ,450
00100447 10/05/84 1 ,453
00100428 01/08/85 4,094
00100444 04/05/85 4,094
00100451 07/08/85 3,969
00100449 10/07/85 3,970
Users Guide to Recipient Account Statement
SECTION 1 — ENTITLEMENT SUMMARY
A. BALANCE FORWARD: Your government's Revenue Sharing account balance (based on the
total allocations, waivers, and payments) for the entitlement periods indicated.
"B. FINAL ALLOCATION ADJUSTMENT: A final adjustment to your government's allocation of
Revenue Sharing funds for the indicated entitlement period, based on data elements available
as of October 1, 1985.
*C. RESERVE DISTRIBUTION: When funds are distributed from the State Reserves. your govern-
ment's share of the distribution will be indicated.
D. INTERIMII ALLOCATION: Your government's share of Revenue Sharing funds for the entitle-
ment period indicated, based on data elements available as of April 2, 1985.
*E. WAIVED FUNDS:
(+) Funds credited to your account because of a voluntary and/or constructive waiver of funds
by jurisdictions in your county for the period indicated.
(-) Funds transferred from your account because of a voluntary or constructive waiver by your
government for the period indicated.
F. PAYMENTS ISSUED: The amount of Revenue Sharing funds paid to your government during
the entitlement period indicated.
*G. FUNDS RETURNED TO ORS: The amount of Revenue Sharing funds returned to ORS from
the recipient government during the entitlement period indicated (e.g., overpayment).
*H. INTERIM/2 ALLOCATION ADJUSTMENT: A second interim adjustment to your government's
allocation (see amount in code D)of Revenue Sharing funds for the indicated entitlement period
based on data elements available as of October 1, 1985.
I. BALANCE: Your government's Revenue Sharing account balance for the entitlement period
indicated.
J. INITIAL ALLOCATION: Your government's share of Revenue Sharing funds based on initial
data elements for the entitlement period indicated.
*K. WAIVED FUNDS:
(+) Funds credited to your account because of the voluntary and/or constructive waiver of funds
by jurisdictions in your county for the period indicated.
(-) Funds transferred from your account because of a voluntary or constructive waiver by your
government for the period indicated:
L. ENTITLEMENT: The Revenue Sharing funds payable to your government in the entitlement
period indicated.
OVERPAYMENT: The excess amount your government has received based on your computed
share of the Revenue Sharing Trust Fund.
SECTION 2 — DATA ELEMENTS USED TO CALCULATE ALLOCATIONS
For an explanation of the following Data Elements, Population, Per Capita Income, Adjusted Taxes,
and Intergovernmental Transfers, refer to the notice entitled, `-`Data Definitions for Allocations to
Local Governments Entitlement Period 17, Oct. 1, 1985 - Sept. 30.1986' published in the Federal
Register. Vol. 50, No. 154, August 9. 1985, pp 32378 — 32384.
SECTION 3 — REVENUE SHARING PAYMENT SUMMARY
This block contains information on all payments made to your government from January 1, 1984
through the As of" date indicated at the top of the form.
If you have any questions or need additional information, contact the ORS Intergovernmental Relations Divi-
sion, 2401 E Street, N.W., Washington, D.C. 20226 or call 202-634-5200. Be sure to include your account
number in any correspondence with this Office.
*This item is optional and is only printed on your statement if the amount is other than zero.
r �
p t
1\ * .k
t r = y THE LEAGUE OF ARIZONA CITIES TOWNS
* .7) 1.;20 WEST WAS:{INGTc)Y `S'T • PHOENIX .\RZIZONA 5,),,, • P14 ,602, 353-5 iti
4.
February 3, 1986
TO: City/Town Managers or Clerks and Finance Directors
FROM: Kenneth R. Anderssohn, Staff Assistant
SUBJECT: IMPACT OF SPECIAL CENSUS ON STATE SHARED REVENUES
We have enclosed very preliminary projections of 1986-87 state shared revenues in
order to give you an early indication of the collective impact of the 1985 Special
Census. The mid-decade census will result in a redistribution of state shared
revenues for most cities and towns in the state. Please keep in mind that these
estimates are unofficial and are being provided to assist you in assessing the
impact of the special census in your community. The following table shows the
total city and town distribution and the percent increase over last year's estimates.
State Sales Tax $129,000,000 7.0%
State Income Tax 124,000,000 14.0
Highway User Revenue 145,533,760 8.4
Local Transportation Assistance 23,000,000 -
The mid-decade special census has produced both winners and losers. However, as
you can see from the enclosed revenue projections, the redistribution of revenues is
not as extensive as we initially thought it would be. Of course, those communities
that experienced substantial growth will receive a larger proportion of state shared
revenues, and those cities and towns that only grew marginally or lost population
will see their shares of state revenues decrease. The good news is that this
decrease will not be as large as anticipated because it is offset by the increase in
the state shared revenue totals. This is illustrated by comparing the difference
between the per capita revenue estimates for 1985-86 and 1986-87 for state
income and sales tax revenues.
1985-86 1986-87
Sales Tax $58.84 $53.83
Income Tax 53.07 51.74
The per capita revenue distributions (which indicates relative share) from these
two revenue sources have collectively decreased only about 6.9 percent for FY
1986-87. Most cities and towns that experienced a moderate growth rate should
maintain (or even increase) their shares of these two revenues. Those communities
that only grew slightly and those that did not conduct a mid-decade special census
will see a small decrease in their portions of these two state shared revenues. The
biggest losses will be felt in those cities or towns that lost population based on the
special census. Of course, the larger the loss in population, the larger the decrease
in state shared revenues.
The HURF estimates provided in this report were calculated using last year's
county of origin factors. These factors will certainly change for FY 1986-87.
Included in the HURF estimates is the projected revenue from the three cent gas
tax increase that went into effect on January 1, 1986. This revenue is allocated
separately for Maricopa County, Pima County and the rest of the state's
municipalities based on a formula passed by the Legislature last year. (See page
two of the Municipal Budget and Finance Manual.) Not included in the HURF
projections are the seven percent monies for Phoenix and Tucson.
As a final note, we will be updating these revenue estimates in late March or early
April when we get the official revised revenue projections from the Department of
Revenue and the Arizona Department of Transportation. If you have any questions
about the enclosed projections, contact our office.
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REvISFD
CITY TORN PROJECTED ESTIMATES
LOCAL TRANSPORTATION ASSrSTANCE, HIGHWAY USER, STATE SALES TAX
AND STATE INCOME TAX REVENUES FOP Fl 26-"37
CITY/TOWN LTAF HIGHWAY USER SALES TAX INCOME TAX
APACHE JUNCTION 135,463 1,242,410 764,461 736,088
AVONDALE 91,065 598,002 519,527 500,245
BENSON 42,605 300,722 227,588 219,141
BISBEE 75,544 513,452 383,007 368,791
BUCKEYE 35,463 232,878 202,318 194,809
BULLHEAD CITY 166,75. 1,611,532 915,008 881,047
CAREFREE 14,245 93,546 81,270 78,253
CASA GRANDE 149,961 1,361,439 837,700 806,609
CHANDLER 598,879 3,932,674 3,416,597 3,289,790
CHINO VALLEY 36,036 380,511 204,352 196,768
CLARKDALE 15,906 169,071 90,799 87,429
CLIFTON 39,367 300,779 227,266 218,831
COLORADO CITY 16,235 197,917 112,375 108,204
COOLIDGE 65,503 596,103 366,785 353,172
COTTONWOOD 47,156 499,339 268,169 258,216
DOUGLAS 132,084 937,189 699,092 673,145
DUNCAN 10,000 42,726 32,283 31,085
EAGAR 37,537 694,771 214,203 206,253
EL MIRAGE 36,674 265,416 230,586 222,027
ELOY 62,406 542,940 334,073 321,674
FLAGSTAFF 362,235 4,315,598 2,047,645 1,971,647
FLORENCE 53,511 530,236 326,257 314,148
FREDONIA 11,167 117,348 55,579 53,612
GILA BEND 12,759 123,187 107,021 103,049
GILBERT 113,569 745,777 647,910 623,863
GLENDALE 1,148,565 7,542,314 6,552,551 6,309,353
GLOBE 53,920 747,104 363,659 354,976
GOODYEAR 43,149 283,348 246,165 237,029
GUADALUPE 43,252 284,026 246,754 237,596
HAYDEN 10,742 130,738 64,513 62,112
HOLBROOK 55,274 725,165 309,714 298,219
HUACHUCA CITY 19,191 119,212 88,926 85,625
JEROME 10,000 46,854 25,163 24,229
KEARNY 24,868 230,227 141,660 136,402
KINGMAN 98,676 083,269 558,288 537,567
LAKE HAVASU CITY 167,792 1,673,575 950,236 914,968
MAMMOTH 17,079 165.340 102,042 43,255
MARANA 19,660 129,697 89,622 86,295
MESA 2,248.361 14,764,368 12,326,868 12,350,799
MIAMI 23,742 294,675 145,408 140,011
NOGALES 174,877 1,068,873 339,627 808,464
ORO VALLEY 26,933 222,049 153,438 147,743
PAGE 60,993 729,929 346,334 333,479
PARADISE VALLEY 108,013 709,295 632,705 609,222
PARKER 25,901 614,705 136,092 131,041
PATAGONIA 10,464 66,792 52,467 50,519
PAYSON 65,972 759,708 374,422 361,007
PEORIA 253,982 1,700.706 1,477,525 1,422,687
PHOENIX 8,273,500 54,330,398 47,200,724 45,442,870
PIMA 16,798 119,166 35,606 22,429
PINETOP-LAKESIDE 21,912 299,467 127,901 123,154
PRESCOTT 223,837 2,104,322 1,130,121 1.088,177
PRESCOTT VALLEY 52,552 545,395 292,903 282,032
SAFFORD 72,353 522,422 375,297 361,368
SAN LUIS 23,273 234,828 150,387 144,305
SCOTTSDALE 1,017,701 6,682,964 5,805,972 5,590,483
SHOW LOW 47,156 630,147 269,133 259,144
SIERRA VISTA 270,175 2,066,151 1,541,235 1,484,032
SNOWFLAKE 34,253 458,289 195,733 188,468
SOmERToN 62,640 366,245 234,547 225,842
SOUTH TUCSON 62,922 507,785 350,884 337,361
SPRINGERVILLE 17,643 326,287 100,597 96,363
ST. JOHNS 35,097 584,851 180,314 173,622
SUPERIOR 43,168 400,244 246,272 237,132
SURPRISE 43,506 247,729 215,220 207,232
rAnoR '2,722 251,457 107,396 103,410
TEMPE 1,247,570 3,192,450 7,117,371 b,353,210
THATCHER ,
32,235 256,069 103,955 177,127
TOLLESON 41.642 273,432 237,509 223,781
TOMBSTONE 16,563 117,131 37,373 34,130
TUCSON 3,543,002 27,578,341 19,057,231 13,349,922
WELLTON 10,000 78,583 50,325 48,457
WICKENBURG 33.705 241,375 210,134 202,335
WILLCOX 34, 232,754 173,622 167,178
WILLIAMS 21,959 255,634 121,316 116,813
WINKELMAN 10,000 115,006 56,750 54,643
WINSLOW 75,372 992,918 424,070 408,331
YOUNGTOWN 21,462 140,935 122,440 117,396
YUMA 469,023 3,912,997 2,505,926 2,412,913
23,000,000 167,405,000 120,000,000 124,212,169
NOTE: REVENUE ESTIMATES REFLECT 1085 SPECIAL CENSUS FIGURES, UNLESS THE SPECIAL CENSUS
COUNT WAS LESS THAN THE 1030 CENSUS
RE7ISED 6 So
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THE LEAG�JE OF
3° • PH. (602) 258-5786
` ::„..._ 1820 WEST WASHINGTON ST. • PHOENIX, ARIZONA 85007
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ECEIVED
June 13, 1986 JUN i 4 1986
TOWN of ORO VALLEY,
TO: City/Town Managers or Clerks and Finance Directors
FROM: Kenneth R. Anderssohn, Staff Assistant
SUBJECT: REVISED 1986-87 HIGHWAY USER REVENUE ESTIMATES
We have good news to report. Just yesterday we received information that the Arizona
Department of Transportation (ADOT) is expecting a significantly higher HURF
distribution for 1986-87 than the preliminary projections made last March. The increase
in total HURF estimated distributions is about $8 million over previous projections. We
want to pass this information along to you, although we fully realize that it may be too
late to reflect this good news in your budget for the upcoming fiscal year.
The change in each individual city and town share of HURF will vary according to the
changes in the county of origin factors that we received along with the ADOT
information. As you will recall, the county of origin factor affects one-half of your
HURF distribution. This portion of the distribution is based on the level of motor vehicle
fuel sales in the county in which the municipality is located and the population of each
city and town in the county. The remaining half of the distribution is based on the
municipality's population in relation to all cities and towns in the state. Based on the
updated county of origin factors, those cities and towns in Pinal County will see the
largest increase in this portion of their HURF distribution. The change in all other county
of origin factors is relatively insignificant and any decrease will be offset by the increase
in HURF revenue.
A total of $169,405,000 is now estimated for distribution from HURF in 1986-87. This
HURF estimate does not include 7% monies that Phoenix and Tucson receive, but does
include monies from the additional three cent gas tax.
Attached you will find an updated listing of all state shared revenue estimates for 1986-
87. This listing has been updated to reflect the increase in projected HURF revenues and
the Department of Revenue's (DOR) official projections for state shared sales tax
revenues. An increase of $2 million is reflected in the official estimate made by DOR in
May for total distribution of state shared sales taxes. Like the DOR report, our estimates
reflect both the final 1985 special census populations and the updated sales tax estimate.
Hopefully, the 1986-87 revision is in time to use for your tentative budget. We understand
that it is frustrating to receive a revision to your estimated revenues this late in the
budgeting process. However, we are happy to make this report on HURF since every city
and town is estimated to receive an increase over previous projections.
If you have any questions, please give us a call.
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January 13, 1986 RECEIVED
JAN 1 B 't986
TO: City and Town Managers or Clerks
TOWN of ORO VALLEY
FROM: John J. DeBolske, Executive Director
SUBJECT: NEW LEAGUE DUES STRUCTURE FOR 1986-87
At its meeting of June 21, 1985, the League Executive Committee approved a
revised schedule for League dues, effective for the fiscal year beginning July 1,
1986. The base fee remains the same, but the per capita assessment has been
increased from 12 to 15 .
The increase was necessary to support basic League services to your community
and the other cities and towns throughout the state. The last dues increase
occurred in 1982.
The new dues structure is outlined as follows:
1. Base fee of $400 for each city and town, plus
2. 15c per capita based on population used by the Arizona Department of
'e enue for distribution of state shared sales tax as of July 1. If you
conducted a 1985 special census, this figure will be used in calculating your
dues.
For the cities of Phoenix and Tucson, dues caps were adopted of $60,400 and
$40,400 respectively.
The actual dues statement will be mailed to you in early July. This information is
provided to assist you in budgeting for the 1986-87 fiscal year. Please let us know
if you have any questions, or if you need assistance in calculating your estimated
dues figure for the coming fiscal year.
CITY/TOW!PROJECTED ESTIMATES
LOCAL TRANSPORTATION ASSISTANCE, HIGHWAY USER, STATE SALES TAX
AND STATE INCOME TAX REVENUES FOR FY 86-81
CITY/TOWN LTAF HIGHWAY USER SALES TAX INCOME TAX
APACHE JUNCTION 135,870 1,155,024 755,545 731,960
AVONDALE 91,763 575,359 515,844 504,525
BENSON 42,733 288,659 224,933 219.996
BISBEE 75,771 492,855 378,540 370,230
BUCKEYE 36,276 227,452 203,927 199,450
BULLHEAD CITY 167,261 1,548,794 904,337 884,485
CAREFREE 14,251 89,352 80,110 78,352
CASA GRANDE 150,412 1,263,255 826,343 808,203
CHANDLER 60,038 3,768,543 3,318,761 3,304,593
CHINO VALLEY 36,144 366,224 202,498 198,053
CLARKDALE 15,954 162,299 89,740 87,771
CLIFTON 39,486 277,351 224,616 219,685
COLORADO CITY 16,284 156,773 91,540 89,530
COOL I DGE 65,700 554,175 362,507 354,550
COTTONWOOD 47,298 479.336 265,041 259,223
DOUGLAS 132,482 899.595 690,938 675,771
DUNCAN 10,000 39,398 31,901 31,206
EAGAR 37,650 666,806 211,705 207,058
EL MIRAGE 36,784 254,187 227,896 222,894
ELOY 62,593 504,752 330,177 322,929 '
FLAGSTAFF 363,324 4,128,515 2,023,765 1,979,340
FLORENCE 58,687 492,942 322,452 315,374
FREDONIA 11,201 112,261 55,030 53,822
GILA BEND 18,718 117,739 105,561 103,244
GILBERT 113.911 714,226 640,353 626,297
GLENDALE 1,159,983 7.273,160 6,520,896 6,377,753
GLOBE 59,158 732,723 364,359 356.361
GOODYEAR 43.251 271.184 243,135 237,198
GUADALUPE 43,382 272,010 243,876 238,523
HAYDEN 10,824 128,221 63,760 62,361
HOLBROOK 55,440 695,024 306,102 299,382
9UACHUCA CITY 19,249 114,430 87,889 85,959
JEROME 10,000 44,977 24,869 24,323
KEARNY 24,943 214,034 140,008 136.935
K INGMAN 98,973 944,990 551,777 539,665
LAKE 4AVASU CITY 168,296 1.608,422 939,153 918,538
MAMMOTH 17,131 154,116 100,852 98.638
MARANA 19.719 123,608 58.576 86,632
MESA 2,153,432 13,752,952 12,330,482 12,059.810
!MIAMI 23.814 289,003 143,712 140,557
NOGALES 175,403 Oi1,02419
,,957 829,835 811,6
ORO VALLEY 21 4 jjj,624 151,649 148,320
.
PAGE 6 , 698,267 342.294 334,781
PARADISE VALLEY 108,065 671.576 607,494 594,159
PARKER 25,979 596,944 134,505 131.552
PATAGONIA i0,495 64,048 51,855 50.716
PAYSON 66,110 745,173 370,550 362,416
PEORIA 258,525 1.620,966 1,453,309 1,421,407
PHOENIX 8,284,541 51,944,568 46,571,932 45,549,611
PIMA 16,848 113,347 84.608 82,751
PINETOP-LAKESIDE 21.978 280.533 113.552 120,840
PRESCOTT 229,525 2,020,024 1,116,941 1,092,423
PRESCOTT VALLEY 52,710 523,547 289,487 283,133
SAFFORD 72,571 496,914 370,920 362.778
SAN LUIS 23,343 223,648 148.051 144,801
SCOTTSDALE 1,020,338 6.397,581 5,735,878 5,609,967
SHOW LOW 47,298 603,596 265,83! 260,000
SIERRA VISTA 270,987 1,983,271 1,523.260 1,489,823
SNOWFLAKE 34,356 438,520 193,133 188,893
SOMERTON 62,829 460,485 304,832 298,140
SOUTH TUCSON 63.111 483,945 346,792 339,179
SPRINGERVILLE 17.696 313,154 99,424 97,241
ST. JOHNS 35,203 561,311 178,211 174,219
SUPERIOR 43,298 372,093 243,400 238,057
SURPRISE 43,637 234.357 210,118 205,505
TAYLOR 18,778 239,324 105,403 103,089
TEMPE 1,250,607 7,841,378 7,030,342 6,876,016
THATCHER 32,332 243,566 181,809 177.818
TOLLESON 41,669 261,623 234,563 229,414
TOMBSTONE 16,613 112,432 86,354 84,458
TUCSON 3,553,658 26,178,594 18,759,415 18,341,619
WELLTON 10,000 75,056 49,685 48,595
WICKENBURG 38,911 225,092 201,810 197,380
WILLCOX 35,015 223,418 171,597 167,830
WILLIAMS 22,025 244,600 119,901 117,269
WINKELMAN 10,000 112,792 56,088 54.857
WINSLOW 76,100 951,649 419,124 409,924
YOUNGTOWN 21,508 134,854 120,906 118,252
PUMA 470,439 3,658,145 2,421,618 2,368,460
23,000,000 159,547,779 127,000,000 124,212,169
,d, :$014,,,.A ...,p,
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STATE SHARED REVENUES-BUDGET ESTIMATES March 21, 1986
We have good news to report on the state shared revenue estimates for cities and towns for
1986-87. Overall, these revenue estimates are significantly higher than state shared revenues
estimated for 1985-86. The table on the following page lists the distribution for these
projections. Included are estimates for revenue from the state sales tax, state income tax,
highway user revenue fund (HURF) and the local transportation assistance fund.(LTAF). Each
of these estimated distributions are based on the appropriate population figures. The
distribution listed for the local transportation assistance fund includes all cities and towns,
however, you must apply for these funds to receive them.
The mid-decade special census has produced both winners and losers. However, as you can see
from the enclosed revenue projections, the redistribution of revenues is not as extensive as we
initially thought it would be. Of course, those communities that experienced substantial
growth will receive a larger proportion of state shared revenues. Those cities and towns that
did not have a special census or that only grew marginally will see their shares of state
revenues decrease. The good news is that this decrease will not be as large as anticipated
because it is offset by the increase in the state shared revenue totals.
The total for HURF is a preliminary estimate provided to us by the Arizona Department of
Transportation (ADOT). The amount individual cities and towns will receive will vary
according to changes in county of origin of motor vehicle fuel sales. The annual increase in
HURF revenues has been augmented by the fact that 1986-87 is the first full fiscal year for
distribution of revenues from the three cent gas tax increase. This revenue, although included
in your monthly HURF payments, is allocated separately for Maricopa County, Pima County
and the rest of the state's municipalities based on a formula approved by the Legislature last
year. (See page two of the Municipal Budget and Finance Manual.) The increase in HURF
revenue is, in almost all cases, large enough to offset any losses due to changes in county of
origin factors or population shifts within a county. Not included in the HURF projections are
the seven percent monies for Phoenix and Tucson.
The most accurate estimate provided on the following page is for the income tax revenue.
Monies distributed from this source are collected two years prior to distribution. According to
our estimates, those of you who did not conduct a special census will receive approximately
2.5% less in income tax revenues than received this fiscal year. The state sales tax
distribution is a preliminary Department of Revenue estimate and represents only a 5.4%
increase over amounts estimated for distribution for this fiscal year. This revenue source
shows the smallest increase over this year's estimates. The enclosed estimates indicate that
those municipalities that did not have a special census will see about a 10% decrease in state
sales tax revenue in 1986-87.
This report also includes estimates of the Local Transportation Assistance Fund. Based on this
fiscal year's experience, we are anticipating that the 1986-87 LTAF revenues will again hit the
$23 million mark:
The total state shared revenues for cities and towns in the upcoming fiscal year from each of
the sources are estimated as follows:
Total State Sales Tax $ 127,000,000
Total State Income Tax 124,212,169
Total Highway User Revenue 159,547,779
Total Local Transportation Assistance 23,000,000
These revenue estimates are, to our knowledge, the best available at this point in time.
However, if there are any significant changes in these revenue estimates, we will notify all of
you immediately. If you have any questions, please give us a call.
1820 West Washington Phoenix, Arizona 85007 (602) 258-5786
1986-87 BUDGET CALENDAR
Deadline for
FY 1986-87
ACTION
1. Compile pertinent budget information. None
' ns information and work sheets None
2. Distribute budget instructions, department heads could also
to department heads. (A general meeting with de p
be held at this time.)
the forthcoming fiscal year's revenue estimates None
3. Complete compilation of etc.
including State shared revenues, debt service requirements,
budget estimates to appropriate reviewing official None
4. Submit departmental P
or office. Review of departmental budgets and revenue estimates by
appropriate
reviewingofficial or office. (An individual hearing with
each department head maybe held in conjunction with the review step.)
ndprepare summary of tentative budget including None
5. Make approved changes a
federal revenue sharing.
i n of proposedbudget.Begin typing and duplication None
to city Deliver proposed budget council for review.. None
8. Adopt tentative budget. July 21
two consecutive weeks. Include time Depends upon
9. Publish budget once a week for newspaper
ndplace of budget hearing, and a statement indicating where thedate
a g publishing
proposed budget may be examined.
assessor certified property values necessary to August 8
10. Receive from the county P P
calculate the. property tax levy limit.
11. Make the property values provided bythe county assessor available for August 11*
public inspection.
nd property tax levy. Convene special August 11*
12. Hold public hearing on budget a p p Y
meeting to adopt final proposed budget.
exactly seven days after August 18*
must be
13. Adopt property tax levy. (Levyadopted
final budget.)
14. Forward certified copy of tax levy ordinance to county. (The tax levy by August 18*
p
the board
of supervisors must be made on or before the third Monday in
August - A.R.S. 42-304 A.)
of the adopted
15. Publish public notice that a summary budget is available September 10 p
for inspection at certain locations.
* Check with yourcounty board of supervisors as to their deadline for receiving
your levy. Dates may change to conform to their schedule.
M.
toil A -eiz
:01
jr
March 21, 1986
INTRODUCTION
It's budget time again. In this report, we have summarized a number of subject
areas - from the local transportation assistance fund to the budget forms for FY
1986-87. We suggest review of this special report by all persons directly involved
in the budget process. The report is being mailed to city/town managers or clerks,
finance directors and attorneys so it may be necessary for you to copy the report
and distribute it further.
EXPENDITURE LIMITATIONS
All cities and towns in Arizona are subject to some form of expenditure limitation.
However, forty-six cities and towns have' adopted alternative expenditure
limitations or modified their expenditure limits. Some communities have adopted a
pure home rule option which includes language that states that each year the
council will, after a public hearing, set the coming year's expenditure limitation.
This is just a reminder to pure home rule communities to set your 1986-87
expenditure limit by the date specified in your particular home rule language. Be
sure to set your limit to include all expenditures. There are no excludable items
under pure home rule.
Also, if you are considering adopting a home rule option for 1987-88, you should
begin your preparation this fall. Please give us a call this summer if you are going
to consider adopting a home rule option. We will have a revised 1987 Guide For An
Alternative Expenditure Limitation which contains election calendars, sample
reporting forms and summaries of the requirements for adopting an alternative
expenditure limit.
PROPERTY TAXES IN 1986-87
For fiscal year 1986-87, your primary property tax levy will be allowed to increase
above your 1985-86 maximum allowable primary levy by 2%, plus an amount for net
new property. To assist you in calculating your levy, your county assessor must
provide the council with property value information on or before the tenth day
prior to the day the levy must be adopted. These values must be made available
for public inspection seven days prior to adoption of the levy.
Also, primary property taxes collected over the maximum allowable levy in 1985-
86 must be reported on schedule B of the budget forms. This amount must be used
to reduce your primary levy in 1986-87, except for amounts collected from escaped
property. Escaped properties are those parcels which did not appear on the
assessment rolls for the tax year, but which would have appeared if they had been
identified.
THE UNIFORM EX_ _NDITURE REPORTING SYSTEM (L .S)
The UERS report must be filed by all cities and towns no later than four months
after the end of the fiscal year. This requirement applies even if you have adopted
an alternative to the State imposed expenditure limitation. As you will recall, the
UERS report actually consists of three reports; (1) an annual expenditure limitation
report, (2) a financial statement (performed when audits are done), and (3) a
reconciliation report (reconciling total expenditures reported in the expenditure
limitation report to total expenditures reported in the financial statement).
Figures used in these reports are to be audited figures. To meet the four month
filing deadline, you should contact your auditor soon after the close of the fiscal
year. If you cannot meet the October 31 filing deadline, an extension of up to 120
days may be granted by the Auditor General. Such an extension must be requested
in writing.
Also, the statutes require that each city and town provide the Auditor General with
the name of the chief fiscal officer of the community by July 31 of each year. The
chief fiscal officer is responsible for filing the UERS report.
EXPENDITURE LIMIT AND (UERS) DATES
DATE EVENT
February 1 Economic Estimates Commission (EEC) notifies cities and towns
of their estimated expenditure limitation.
April 1 EEC determines the actual expenditure limitation for the coming
fiscal year and notifies the city or town.
July 31 Provide name of chief fiscal officer to the Auditor General.
October 31 Reports required by UERS must be submitted to the Auditor
General unless an extension is requested (in writing) and approved.
REPORTING ANNEXATIONS FOR EXPENDITURE LIMITATION ADJUSTMENTS
Cities and towns should report all annexations to the Attorney General's office and
the Population Statistics Unit at the Department of Economic Security. The
population in the annexed area will be considered when developing the population
estimate which is used in determining the expenditure limitations by the Economic
Estimates Commission (EEC) as well as for distribution of the lottery funds.
Annexations occurring after the EEC determines your expenditure limit (on or
before April 1) but before the beginning of the fiscal year can also be used to
adjust your population estimate for that year if they are submitted in time for both
DES and the EEC to act. The EEC requires that requests for such adjustments be
provided to them at least three weeks prior to the adoption of that city's tentative
budget. Also, prior to action by the EEC, DES must review the requested
population increase. The necessary materials, however, must first be sent to the
Attorney General's office where all annexation ordinances are currently sent for
certification for Federal revenue sharing purposes. The Attorney General will then
forward the materials to DES for their review. Such certification by the Attorney
General is not required for receiving a population adjustment from the EEC,
however, DES has requested this procedure to help them keep track of annexations.
We suggest that the necessary materials be provided to the Attorney General with
sufficient lead time to give DES time for their review.
FEDERAL SINGLE 1 AUDIT ACT
Several years ago Congress enacted the Federal Single Audit Act which becomes
effective for your 1985-86 audits. The act imposes minimum Federal audit
requirements for organization-wide audits of state and local governments that
receive $100,000 or more in Federal financial assistance including federal revenue
sharing funds. The purpose of the Act was to improve financial accountability of
state and local governments with respect to federal financial assistance programs.
If your city falls under the requirements of the Act, you need to arrange for the
performance of a single audit for the fiscal year ending June 30, 1986. Those of
you that must conduct such an audit should include requirements for a single audit
in your bids for doing your next audit.
A panel on the requirements of the Act will be held next week at the Arizona
Finance Officers Association annual meeting on March 26-28.
LOCAL TRANSPORTATION ASSISTANCE FUND (LTAF)
To receive local transportation assistance fund monies, cities and towns must apply
each year to the Arizona Department of Transportation (ADOT). The deadline to
apply to ADOT for LTAF monies is June 16, 1986 - the third Monday in June.
Revenues from this fund must he used for transportation purposes (except in
Phoenix and Tucson where it must be used for transit purposes). If the fund
reaches the $23 million amount, then 10% of the LTAF monies you receive may be
used for cultural, educational, historical, recreational or scientific facilities or
programs. This 10% money may also be used for programs for the developmentally
disabled. Before this percentage may be spent, an equal match must be obtained
from non-public monies. (We have just recently learned that the March payment
from the LTAF will bring the total city and town share up to the maximum $23
million mark for 1985-86. You should be receiving a notification from the State
Treasurer's office that the LTAF distributions have reached the maximum and that
the authority to spend the 10% monies on alternative uses has been triggered. We
are also anticipating that LTAF revenues for 1986-87 will reach the $23 million
amount.)
In addition, your auditor must certify that these funds have been expended
properly. (This requirement may be repealed during the 1986 session of the
Legislature.)
SPECIAL CENSUS
A total of 56 cities and towns participated in an individual or county-wide special
census during 1985. The mid-decade population count will become effective for
the upcoming 1986-87 fiscal year and will affect state shared revenues for cities
and towns. The 1985 special census has produced both winners and losers. Those
municipalities that experienced significant growth will see their portion of each
state shared revenue increase for 1986-87. Those cities and towns that only grew
marginally may experience a decline in revenues, depending on the source. Those
of you that did not conduct a special census will see your 1986-87 portion of each
state shared revenue decrease from this year's estimates.
HIGHWAY USER REVENUE FUND (HURF)
This upcoming fiscal year is the first full year that revenue from the three cent gas
tax increase will be distributed to cities and towns. For this reason the 1986-87
estimates for HURF have increased significantly over the 1985-86 estimates. The
gas tax revenues are distributed as part of your monthly HURF monies and are
subject to the same spending restrictions.
As a reminder, city and towns must maintain expendi es of local revenue for
streets at a level to be computed as an average of local funds expended for
previous years. For purposes of this calculation, local revenues are defined by
reference to the definition contained in the Constitution for the expenditure limit
on cities and towns (Article IX, Section 20, Arizona State Constitution). Highway
user revenue and local transportation assistance funds are not included as local
revenues.
This computation must include eligible local revenues from any four of the
immediately preceding five fiscal years. In addition, your auditor must certify that
you have met the local effort requirements. This certification must be sent to the
State Treasurer.
A bill has been introduced in the State Legislature that would repeal this local
maintenance of effort requirement. It is too soon to predict whether the bill will
be approved this session and to be safe we suggest you assume the law will not
change. We will, of course, keep you posted.
BUDGET FORMS
The Auditor General will provide you with new budget forms in late April. By law,
you are only required to publish schedules A through D of the Auditor General's
official budget forms. The new forms are nearly identical to last year's forms
according to the Auditor General's office.
FEDERAL REVENUE SHARING
The current federal revenue sharing (FRS) program is authorized through
September of 1986. However, the remaining payments authorized for FRS will
probably be reduced by a certain percentage by Gramm-Rudman or Congress if the
deficit reduction law is declared unconstitutional.
The good news on FRS is that your April payment will not be reduced as previously
reported. The bad news is that the Treasury has said that the July payment will be
cut by 15.8% and that Congress has agreed to cut the October (fourth quarter and
final) FRS payment by 33%. Still worse news is the probability of reauthorization
of FRS for another year. The chances for reauthorization are extremely slim.
The question of whether FRS will be eliminated will not be decided until after you
have adopted your budgets. Therefore, for budget purposes, we recommend that
FRS be included in your FY 1986-87 budget. This way you can spend the money if
the program is continued.
However, the actions of Congress on FRS cannot be predicted at this time, so FRS
monies should not be budgeted for essential items next year.
TAXATION OF FRINGE BENEFITS
Recently, the Internal Revenue Service (IRS) issued additional regulations
concerning the taxation of employee use of municipal vehicles. The IRS has
formulated taxation (deemed income) and recordkeeping requirements applicable to
all non-exempt public vehicles that are used for commuting and/or other personal
reasons.
The additional income incurred by the employee due to the use of the public
vehicle will require an increase in the city or town's FICA contribution. In
addition, there may be an increase in administrative costs associated with the
recordkeeping requirements.
A panel on the taxation of fringe benefits and the impact on local governments will
be held at the Arizona Finance Officers Association annual meeting in Sedona on
March 26-28.
OVERTIME COMPEL .,ATION
The Fair Labor Standards Act (FLSA) as amended becomes effective for local
governments beginning April 15, 1986. Your budget may be impacted by
compliance with the FLSA, and we suggest a review of your overtime and
compensatory time policies in light of the Act. The Department of Labor is
supposed to issue regulations implementing the 1985 amendments to the FLSA
sometime this month. We are sponsoring a FLSA workshop in Tempe on April 1,
1986.
SOCIAL SECURITY INCREASES
The scheduled increase in contributions plus the increases in the maximum amount
of salary on which social security contributions are calculated are listed below.
The maximum amount of salary on which contributions are calculated for 1986 is
the actual figure while those from 1987 to 1989 are not available. The changes go
into effect on January 1 of each year.
Percentage of
Employer/Employee
Calendar Year Contribution Maximum Salary
1986 7. 15% $42,000
1987 7. 15% Not Available
1988 7.51% Not Available
1989 7.51% Not Available
1990 7.65% Not Available
CONSUMER PRICE INDEX
In preparing your budget it may be useful to compare previously budgeted items
with the ones anticipated for the upcoming fiscal year. To aid you in doing this,
listed below is the consumer price index for the Metropolitan Phoenix area. This
index was provided to us by the Arizona State University, College of Business
Administration, Bureau of Business and Economic Research.
Although the index is for the Metropolitan Phoenix area, it may also be useful to
cities and towns outside this area. To familiarize you with using the index here is
an example. To convert 1977 figures to 1985 dollars you multiply the 1977 amount
by 1.904 as listed in the index for 1985. This means that a $5.00 purchase in 1977
would cost $9.52 in 1985. Using the index in this way you can make comparisons
between budget items for different years by adjusting for inflation.
Metropolitan Phoenix Consumer Price Index (1977 = 100)
Year Index for All Items
1977 1.000
1978 1.101
1979 1.261
1980 1.453
1981 1.603
1982 1.687
1983 1.713
1984 1.812
1985 1.904
We hope the information in this report will be of use to you in the preparation of
your budget. If you have any questions or if we can be of assistance, please give us
a call.
1986-87 BUDGET CALENDAR
Deadline for
ACTION FY 1986-87
1. Compile pertinent budget information. None
2. Distribute budget instructions, information and work sheets None
to department heads. (A general meeting with department heads could also
be held at this time.)
3. Complete compilation of the forthcoming fiscal year's revenue estimates None
including State shared revenues, debt service requirements, etc.
4. Submit departmental budget estimates to appropriate reviewing official None
or office. Review of departmental budgets and revenue estimates by
appropriate reviewing official or office. (An individual hearing with
each department head may be held in conjunction with the review step.)
5. Make approved changes and prepare summary of tentative budget including None
federal revenue sharing.
6. Begin typing and duplication of proposed budget. None
7. Deliver proposed budget to city council for review.‘ None
8. Adopt tentative budget. July 21
9. Publish budget once a week for two consecutive weeks. Include time Depends upon
and place of budget hearing, and a statement indicating where the newspaper
proposed budget may be examined. publishing date
10. Receive from the county assessor certified property values necessary to August 8
calculate the property tax levy limit.
11. Make the property values provided by the county assessor available for August 11*
public inspection.
12. Hold public hearing on budget and property tax levy. Convene special August 11*
meeting to adopt final proposed budget.
13. Adopt property tax levy. (Levy must be adopted exactly seven days after August 18*
final budget.)
14. Forward certified copy of tax levy ordinance to county. (The tax levy by August 18*
the board of supervisors must be made on or before the third Monday in
August - A.R.S. 42-304 A.)
15. Publish public notice that a summary of the adopted budget is available September 10
for inspection at certain locations.
* Check with your county board of supervisors as to their deadline for receiving
your levy. Dates may change to conform to their schedule.