HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (111)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
FEBRUARY 18, 2016
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. Approval of the January 21, 2016 regular session minutes
2. View and Discuss the Stormwater Utility Rate Analysis presentation that will be
presented at the Town Council Meeting on March 2, 2016
3. Update on meeting and events
4. Discuss and approve Stormwater credit applications
5. Update on the Your Voice, Our Future Committee
6. Discuss Stormwater Financials
7. Discuss on-going Stormwater projects and events
8. Set March meeting(s) date and time
9. Set March proposed agenda items
ADJOURNMENT
POSTED: 2/12/16 at 3:00 p.m. by mrs
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
JANUARY YTD Financial Status FY 2015/2016
Stormwater Utility Fund
% Budget Completion through January-- 58%
Actuals
thru 1/2016
Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
STATE GRANTS 3,233 35,000 0.0%35,000 0.0%
CHARGES FOR SERVICES 467,231 787,000 59.4%787,000 0.0%
INTEREST INCOME 203 250 81.0%250 0.0%
TOTAL REVENUES 470,666 822,250 57.2%822,250 0.0%
Actuals
thru 1/2016
Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 195,968 346,620 56.5%346,620 0.0%
OPERATIONS & MAINTENANCE (A)198,693 491,995 40.4%491,995 0.0%
CAPITAL 67,838 90,500 75.0%86,171 -4.8%
TOTAL EXPENDITURES 462,499 929,115 49.8%924,786 -0.5%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)8,167 (106,865) (102,536)
BEGINNING RESERVE BALANCE 279,352
Plus: Surplus / (Deficit)(102,536)
ENDING RESERVE BALANCE **176,816
* Year-end estimates are subject to further revision
(A) Includes chargeout from Highway Fund for storm cleanup of streets:
FY 15/16 Budget =$134,000
YTD Actuals =$78,167
** Ending reserve amounts are estimates subject to further revision, and may not tie to the cash balance
in the fund due to timing of revenues received and expenditures paid
Your Voice, Our Future Project
Stormwater Utility Commission Staff Report
SUBJECT: Your Voice, Our Future Phase 3 Project Update
MEETING DATE:
STAFF CONTACT: Elisa Hamblin, Long Range Principal Planner
ehamblin@orovalleyaz.gov (520) 229-4847
SUMMARY:
The purpose of this agenda item is to provide information on the Your Voice, Our Future Project. This
memo provides an overview of the project progress, including the work of a Communications Advisory
Committee and the resulting Phase 3 Communications Plan.
BACKGROUND:
Project Status
The Your Voice, Our Future project is a
far-reaching effort to update the Town’s
community plan, commonly referred to as
a General Plan. Since late 2013
community members have been sharing
their ideas and setting directions for the
future of Oro Valley. When completed the
resulting plan will guide decision-making in
the Town for the next ten years.
The work of Phase 2 “Let’s think” recently
concluded and culminated with tentative
adoption of the Your Voice, Our Future
Draft Plan by Town Council in November
2015. In Phase 3 “Do it! Make it so” we’ll
be out in the community informing people
about the plan and capturing feedback in preparation for the public vote in November 2016.
Early work of Phase 3 will be focused on public education about the Draft Plan. The Plan will then be
finalized this summer and presented to the Planning and Zoning Commission and then to Town Council
for final adoption. A concluding public education effort will take place in October before the Your Voice,
Our Future Plan goes to the voters in the November general election.
Communications Advisory Committee
In preparation for the work of Phase 3, a Communications Advisory Committee (CAC) was formed. The
CAC was tasked to develop highly effective communications directions for use in Phase 3. All CAC
members are residents who have been directly involved with the project, with the exception of one new
youth representative.
The CAC met three times between December 2015 and January 2016. Over the course of their three
meetings the CAC reviewed Phase 3 objectives, messaging, outreach and engagement activities and
offered modifications. The results are contained within the Phase 3 Communications Plan, which was
endorsed by the CAC at the end of their work.
Your Voice, Our Future Project Update Page 2 of 2
Stormwater Utility Commission Staff Report
The Phase 3 Communications Plan is a targeted refinement of the original Public Participation Plan
which was adopted by Town Council in May 2013. It follows the same themes and approach as the
Public Participation Plan, but with more specifics designed to lead to an informed public vote.
Next Steps
Now that the work of the CAC has concluded, public outreach will begin with the assistance of Your
Voice volunteers. Information about the Plan will be available online, at events and at the Community
Center for the next few months. The first public event will be the 2nd Saturday/ Farmers Market on 2/13.
There are a number of ways for the public to stay informed about the project. They can c heck out the
Plan and join the community conversation online at YourVoiceOV.com. Information about public events
that project staff and volunteers will be attending will be available online at
orovalleyaz.gov/generalplan/yourvoiceov. Project staff is also available to provide information or present
at community groups or organization by emailing YourVoiceOV@orovalleyaz.gov.
CONCLUSION:
Considerable progress has been made; however, there is still more work to be done. The project is at
an important milestone, where the Plan is being shared with the community. Later this year the final
plan will be presented to voters for ratification in November 2016.
ADDITIONAL INFORMATION:
Information regarding the Your Voice project can be found online on the Town’s website,
including:
Phase 3 Communications Plan:
https://www.orovalleyaz.gov/sites/default/files/media/files/docs/2016/ph3commsplan-cac-
final020516.pdf
“Recommended Draft” (90% Completion, February 2016):
https://www.orovalleyaz.gov/sites/default/files/media/files/docs/2016/yourvoiceourfuture-plan.pdf
All YVOF Working Documents:
https://www.orovalleyaz.gov/generalplan/yourvoiceov/working-documents