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Home My WebLink AboutPackets - Stormwater Utillity Commission (113)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION APRIL 21, 2016 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER ROLL CALL CALL TO THE AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. 1. Approval of the March 17, 2016 regular session minutes 2. Stormwater Utility Rate Analysis: - Discuss any public comments that have been received - Stormwater Rate Analysis draft presentation 3. Update on meeting and events 4. Discuss and approve Stormwater credit applications 5. Update on the Your Voice, Our Future Committee 6. Discuss Stormwater Financials 7. Discuss on-going Stormwater projects and events 8. Set May meeting(s) date and time 9. Set May proposed agenda items ADJOURNMENT POSTED: 4/13/16 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Co uncil, Board of Adjustment, Conceptual Design Review Board, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Public HearingTown Code and Fee Rate ProposalStormwater UtilityMay 4, 2016 Stormwater Utility Management ProgramStormwater Utility established in 2004Current fee structure approved 2007Federally mandated by Environmental Protection Agency (EPA) and administered by the Arizona Department of Environmental Quality (ADEQ)Required permitsMunicipal Separate Storm Sewer Systems (MS4) permitNational Pollutants Discharge Elimination System (NPDES) General Permit Construction General Permit (CGP) MS4 Program RequirementsPublic Education and OutreachPublic Involvement and ParticipationIllicit Discharge Detection and EliminationConstruction Site Runoff ControlPost‐Construction Runoff ManagementMunicipal Pollution Prevention/Good HousekeepingMinimum Control Measure Elements Adherence to the Clean Water ActMaintenanceProgram Evaluation and ReportingInventoryNPDES & CGP Program Requirements Current Fee StructureResident fee:$2.90 per month per single family residence Commercial fee:$2.90 per month per ERU (Equivalent Residential Unit) Example business ‐10,000sf building & 20,000sf of parking/sidewalks$2.90 per month x 6 ERU’s = $17.40 per month(30,000sf/5000sf = 6) Stormwater Utility Fee ReviewInitial 5 year moratorium on rate adjustment Town code requires annual review of feeStormwater Utility Commission and Staff reviewing feeStormwater Rate Analysis ReportReport recommends a fee increase Reason for Fee IncreaseStormwater Fund trending towards a deficitChanges in federal and state requirementsFebruary 2014 audit by ADEQ and US EPA September 8th, 2014 storm What does the increase pay forMeet federal and state mandatesMS4 Compliance –meet all 13 of the deficiencies highlighted during the EPA/ADEQ auditDevelop, implement and monitor a Stormwater Pollution Prevention Plan (SWPPP). Increase inspection activities for private development projects Fully develop an Infrastructure Assessment program Program and design new and additional infrastructure to enhance community safety and discharge qualityConstruct some small projects that address localized critical drainage issues Estimated Revenue from Rate Increase Fee Increase Proposal to increase base ERU rate from $2.90 to $4.50Approximate Value: $448,000Each residence –an additional $1.60 per month Commercial properties will experience an increase dependent on sizeDecrease in ERUProposal to reduce ERU from 5,000sf to 4,000sfApproximate Value: $68,000Effects commercial property onlyTotal Fiscal Impact –Estimate $516,000 Example business‐10,000sf building & 20,000sf of parking/sidewalksCommercial Properties Impact ExamplesFee Increase Only:$4.50 per month x 6 ERU’s = $28.00 per month (30,000sf/5,000sf = 6)ERU Decrease Only:$2.90 per month x 8 ERU’s = $23.20 per month(30,000sf/4,000sf = 7.5) Combined Impact:$4.50 per month x 8 ERU’s = $36.00 per month(30,000sf/4,000sf = 7.5) OutreachPublic Comment SummaryNotice of Intent on website 3/4/2016Public Hearing notices Website 3/4/2016Daily Territorial 3/7/2016Flyer in Water billing 4/6/2016Stormwater Utility Commission 4/21/2016Summary of Comments Recommendation SummaryThe fee increase is needed to pay for resources To meet the ever increasing code mandates To increase our infrastructure carrying capacity to help increase public protection from flooding and erosionProposalAdditional 3 FTEs Program development and support 3 FTE’s $200,000Asset Mgr./Field Engineer•Fully developed Capital Improvement Program •MS4 ComplianceStormwater Project Construction Mgr.•Annual work plan for maintenance requirements •Mapping and Inventory Stormwater Inspector •Annual Inspections and ADEQ Report Not included in the FY 2017 Town Manager’s Recommended Budget Questions? MARCH YTD Financial Status FY 2015/2016 Stormwater Utility Fund % Budget Completion through March -- 75% Actuals thru 3/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: STATE GRANTS 7,800 35,000 22.3%35,000 0.0% CHARGES FOR SERVICES 581,532 787,000 73.9%787,000 0.0% INTEREST INCOME 395 250 158.0%500 100.0% TOTAL REVENUES 589,727 822,250 71.7%822,500 0.0% Actuals thru 3/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: PERSONNEL 252,635 346,620 72.9%346,620 0.0% OPERATIONS & MAINTENANCE (A)275,111 491,995 55.9%491,995 0.0% CAPITAL 45,671 90,500 50.5%48,171 -46.8% TOTAL EXPENDITURES 573,417 929,115 61.7%886,786 -4.6% Does not include non-cash outlays for depreciation SURPLUS / (DEFICIT)16,310 (106,865) (64,286) BEGINNING RESERVE BALANCE 279,352 Plus: Surplus / (Deficit)(64,286) SUBTOTAL ENDING RESERVE BALANCE **215,066 LESS: VEHICLE & EQUIPMENT RESERVE (90,800) TOTAL ENDING RESERVE BALANCE **124,266 Reserve Policy Calculation 15.8% * Year-end estimates are subject to further revision (A) Includes chargeout from Highway Fund for storm cleanup of streets: FY 15/16 Budget =$134,000 YTD Actuals =$100,500 ** Ending reserve amounts are estimates subject to further revision, and may not tie to the cash balance in the fund due to timing of revenues received and expenditures paid