HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (115)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
MAY 19, 2016
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. Approval of the April 21, 2016 regular session minutes
2. Discuss/review the results of the Public Hearing on May 4, 2016 regarding the
Stormwater Utility Town Code and Fee Rate Proposal
3. Update on meeting and events
4. Discuss and approve Stormwater credit applications
5. Update on the Your Voice, Our Future Committee
6. Discuss Stormwater Financials
7. Discuss on-going Stormwater projects and events
8. Set June meeting(s) date and time
9. Set June proposed agenda items
ADJOURNMENT
POSTED: 5/10/16 at 5:00 p.m. by mrs
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
APRIL YTD Financial Status FY 2015/2016
Stormwater Utility Fund
% Budget Completion through April -- 83%
Actuals
thru 4/2016
Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
STATE GRANTS 7,800 35,000 22.3%35,000 0.0%
CHARGES FOR SERVICES 661,837 787,000 84.1%787,000 0.0%
INTEREST INCOME 395 250 158.0%500 100.0%
TOTAL REVENUES 670,032 822,250 81.5%822,500 0.0%
Actuals
thru 4/2016
Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 275,505 346,620 79.5%346,620 0.0%
OPERATIONS & MAINTENANCE (A)328,774 491,995 66.8%491,995 0.0%
CAPITAL 48,481 90,500 53.6%48,171 -46.8%
TOTAL EXPENDITURES 652,760 929,115 70.3%886,786 -4.6%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)17,272 (106,865) (64,286)
BEGINNING RESERVE BALANCE 279,352
Plus: Surplus / (Deficit)(64,286)
SUBTOTAL ENDING RESERVE BALANCE **215,066
LESS: VEHICLE & EQUIPMENT RESERVE (90,800)
TOTAL ENDING RESERVE BALANCE **124,266
Reserve Policy Calculation 15.8%
* Year-end estimates are subject to further revision
(A) Includes chargeout from Highway Fund for storm cleanup of streets:
FY 15/16 Budget =$134,000
YTD Actuals =$111,667
** Ending reserve amounts are estimates subject to further revision, and may not tie to the cash balance
in the fund due to timing of revenues received and expenditures paid