HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (119)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
JANUARY 19, 2017
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE- At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card
1. Approval of the December 15, 2016 regular session minutes
2. Update on Council meetings and Stormwater meetings and events
3. Discuss and approve Stormwater credit application(s)
4. Discuss Stormwater financials
5. Discuss on-going Stormwater projects and events
6. Discuss permit time-line
7. Recognition of outgoing Stormwater Chairman Mike Stankiewicz
8. Review the 2016 monsoon season
9. Update by Eric Schepp of the Pima County Regional Flood Control District
10. Set February 2017 meeting(s) date and time
11. Set February 2017 proposed agenda items
ADJOURNMENT
POSTED: 1/11/17 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
Community Development and Public Works Department
MEMORANDUM
Stormwater Engineering Division
Page 1 of 4
DATE: September 30, 2016
TO: File, J. Turner, P.E., M. Todnem, P.E., J. Lynch P.E., A. Ramsey
FROM: Scott C. Bennett
SUBJECT: Calendar Requirements for ADEQ Small MS4 Permit
Adopted September 30, 2016
The Arizona Department of Environmental Quality (ADEQ) adopted a new Small MS4 General
Permit AZG2016-002 which established new minimum requirements. Many of these new
requirements or conditions must be implemented prior to March 29, 2017 or September 30,
2017. The purpose of this Memorandum is to briefly identify the things that must be done, and
the corresponding dates they must be completed. These minimum compliance dates are listed in
the table below, and again in an itemized list that follows.
New compliance dates.
March 29 2017 September 30 2017 September 30 2018 September 30
2019
NOI
Section 2.1.1
Update map(s)
Section 4.2
Pollutant Control
Section 3.1
Recordkeeping
Section 8.2
Update SWMP
Section 5.0
Runoff Control
Section 6.4.4.2 part h
ERP
Section 3.3
Illicit Discharge
Section 6.4.3
Post-Construction
Section 6.4.5.3
Post Construction
Section 6.4.5.1
Outfall Monitoring
Section 6.4.3.8
Program Assessment
Section 8.0
Pollution Prevention
Section 6.4.6
Annual Report
Section 8.4
cc: F:\2 DIV STORMWATER\PROJECTS\ADEQ MS4 Annual Reports\2016-2017
Stormwater Engineering Division
Page 2 of 4
ADEQ Permit Compliance Calendar (Effective date of Permit 9-30-2016)
1. Notice of Intent: NOI Due 180 days after permit begins. Section 2.1.1 Due, March 29,
2017.
2. Stormwater Management Program: Existing permittees shall modify or update their
existing SW MP to meet the terms and conditions of this permit within six (6) months of
the effective date of this permit. Section 5.0 Due, March 29, 2017.
3. Effluent Limitations and Surface Water Quality Standards: The permittee shall
develop, implement and enforce a program to reduce the discharge of pollutants from
the MS4 to the m aximum extent practicable, to protect water quality, and to satisfy the
appropriate water quality requirements of the Clean W ater Act and the Arizona Surface
W ater Qualit y Standards. The permittee shall implement the six (6) minimum control
m easures specified in Part 6.4 to the maximum extent practicable to protect water
qualit y, an d to satisfy water quality requirements of the Clean W ater Act, including
attainment of surface water qualit y standards. Sections 6.0 & 6.2 Due, March 29, 2017.
4. Illicit Discharge Detection and Elimination (IDDE) program: For existing
perm ittees, the written illicit discharge detection and elimination plan shall be completed
within six (6) months of the effective date of this permit. Section 6.4.3 Due, March 29,
2017.
5. Visual Dry & Wet Weather Outfall Monitoring: W ithin six (6) months of obtaining
authorization to discharge, the permittee shall develop and implement a visual, dry &
wet weather outfall m onitoring program. Section 6.4.3.8 Due, March 29, 2017.
6. Pollution Prevention and Good Housekeeping for Municipal Operations: The
permittee must develop, implement, and maintain an operations and maintenance
program. Existing permittees must continue to implement established operation and
m aintenance programs while updating those programs, as necessary, to comply with the
requirem ents of this permit. Program updates must be developed and implemented
within six (6) months of obtaining permit coverage. Section 6.4.6 Due, March 29,
2017.
Stormwater Engineering Division
Page 3 of 4
7. Update Mapping of the MS4 Assets: Within 12 months of this permits effective date,
existing perm ittees shall update map(s) to include areas added as a result of the most
recent Decennial Census (including annexed areas) and annually thereafter. Updates shall
include mapping com ponents identified in Section 4.1 above. Section 4.2 Due,
September 30, 2017.
8. Construction Activity Stormwater Runoff Control: The procedures for site plan
reviews considering potential water qualit y impacts as they pertain to construction
activity, shall be com pleted within one (1) year of this permits effective date. Section
6.4.4.2 part h Due, September 30, 2017.
9. Site Plan Review Protocol: 180 days from date the NOI is submitted to ADEQ a site
plan review shall include, a review b y the permittee of the site design, the planned
operations at the location of the construction activity, planned storm water controls during
the construction phase, and the planned controls to be used to manage runoff created after
developm ent. Section 6.4.5 Due, September 30, 2017.
10. Post-Construction Stormwater Control Inventory: W ithin the first year of the
effective date of this permit, the permittee shall implement and maintain an inventory
s ystem of all post -construction structural stormwater control measures installed and
im plemented at new development and redeveloped sites. Section 6.4.5.3 Due,
September 30, 2017.
11. Program Assessment, Record Keeping & Reporting: The permittee shall annually
self-evaluate its compliance with the terms and conditions of this permit. The permittee
shall maintain the annual evaluation documentation as part of the SW MP. The permittee
shall include this information in the annual report. Section 8.0 Due, September 30, 2017.
12. Annual Report: The permittee shall submit an annual report each year of the permit
term to ADEQ. The reporting period is from July 1 through June 30 each year. The
annual report is due to ADEQ on or before each year for the reporting period. The
annual reports shall contain the following information. Section 8.4 Due, September 30,
2017.
13. Update Local Ordinances: Within 24 months of this permits effective date, existing
and new perm ittees shall adopt and implement local ordinance(s) or other regulatory
m echanism(s) that provide adequate enforcement procedures which satisfy the
requirem ents of this permit to control pollutan t discharges into its MS4. Section 3.1
Due, September 30, 2018.
Stormwater Engineering Division
Page 4 of 4
14. Enforcement Response Plan: Within 24 months of this permits effective date, the
permittee shall develop an enforcement response plan (ERP) that specifies how it will
exercise its legal authority to comply with this permit. Section 3.3 Due, September 30,
2018.
15. Regulatory Mechanism for Post-Construction Stormw ater Controls: Permittees must
evaluate existing ordinances or other regulator y m echanisms to address post-construction
stormwater runoff from new development and redevelopment projects. If it is determined
existing ordinances or other regulator y mechanisms must be modified, the permittee must
develop, adopt and implement a revised ordinance or other mechanism within the
tim efram e specified in Part 3.1 (24 months). Section 6.4.5.1 Due, September 30, 2018.
16. Record Keeping: The permittee shall keep all records required by this permit for a period
of at least three (3) years. Records include information used in the development of any
written program required b y this permit, any monitoring results, copies of reports, records
of screening, follow-up and elimination of illicit discharges; maintenance records;
inspection records; enforcement actions; and data used in the development of the notice of
intent, SW MP, plans, and annual reports. This list provides examples of records that
should be m aintained, but is not all inclusive. Section 8.2 Due, September 30, 2019.
JANUARY 12, 2017
December YTD Financial Status FY 2016/2017
Stormwater Utility Fund
% Budget Completion through December -- 50%
Actuals
thru 12/2016 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
CHARGES FOR SERVICES 637,031 1,303,500 48.9%1,303,500 0.0%
INTEREST INCOME 345 500 69.0%500 0.0%
TOTAL REVENUES 637,376 1,304,000 48.9%1,304,000 0.0%
Actuals
thru 12/2016 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 200,765 559,234 35.9%484,990 -13.3%
OPERATIONS & MAINTENANCE 174,556 505,525 34.5%431,131 -14.7%
CAPITAL 85,429 89,000 96.0%177,014 98.9%
TOTAL EXPENDITURES 460,750 1,153,759 39.9%1,093,135 -5.3%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)176,626 150,241 210,865
BEGINNING RESERVE BALANCE 272,747
Plus: Surplus / (Deficit)210,865
SUBTOTAL ENDING RESERVE BALANCE **483,612
LESS: VEHICLE & EQUIPMENT RESERVE (128,806)
TOTAL ENDING RESERVE BALANCE **354,806
Reserve Policy Calculation 27.2%
* Year-end estimates are subject to further revision
** Ending reserve amounts are estimates subject to further revision, and may not tie to the cash balance
in the fund due to timing of revenues received and expenditures paid