HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (127)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
SEPTEMBER 21, 2017
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. Approval of the August 17, 2017 regular session minutes
2. Update on Town Council meeting and Stormwater meetings and events
3. Discuss and approve Stormwater credit application(s)
4. Discuss on-going Stormwater projects and storm events
5. Discuss Stormwater financials and budget review
6. Discuss the MS4 permit Notice of Intent (NOI) and discuss and approve the draft of
the Stormwater Management Program
7. Set the October 2017 meeting date and time
8. Set the October 2017 proposed agenda items
ADJOURNMENT
POSTED: 9/12/17 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss wh en completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
SEPTEMBER 15, 2017
AUGUST YTD Financial Status FY 2017/2018
Stormwater Utility Fund
% Budget Completion through August --16.7%
Actuals
thru 08/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
CHARGES FOR SERVICES 242,515 1,402,500 17.3%1,402,500 0.0%
INTEREST INCOME - 500 0.0%500 0.0%
TOTAL REVENUES 242,515 1,403,000 17.3%1,403,000 0.0%
Actuals
thru 08/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 73,912 670,099 11.0%670,099 0.0%
OPERATIONS & MAINTENANCE 16,730 381,976 4.4%381,976 0.0%
CAPITAL 49,662 253,625 19.6%253,625 0.0%
TOTAL EXPENDITURES 140,304 1,305,700 10.7%1,305,700 0.0%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)102,211 97,300 97,300
BEGINNING RESERVE BALANCE **511,261
Plus: Surplus / (Deficit)97,300
SUBTOTAL ENDING RESERVE BALANCE **608,561
LESS: VEHICLE & EQUIPMENT RESERVE (170,306)
TOTAL ENDING RESERVE BALANCE **438,255
Reserve Policy Calculation 31.2%
* Year-end estimates are subject to further revision
** Beginning and ending reserve amounts are estimates subject to further revision, and may not tie to the
cash balance
in the fund due to timing of revenues received and expenditures paid
SEPTEMBER 15, 2017
JULY YTD Financial Status FY 2017/2018
Stormwater Utility Fund
% Budget Completion through July -- 8.33%
Actuals
thru 07/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
CHARGES FOR SERVICES 141,529 1,402,500 10.1%1,402,500 0.0%
INTEREST INCOME - 500 0.0%500 0.0%
TOTAL REVENUES 141,529 1,403,000 10.1%1,403,000 0.0%
Actuals
thru 07/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 31,423 670,099 4.7%670,099 0.0%
OPERATIONS & MAINTENANCE 11,438 381,976 3.0%381,976 0.0%
CAPITAL 48,004 253,625 18.9%253,625 0.0%
TOTAL EXPENDITURES 90,865 1,305,700 7.0%1,305,700 0.0%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)50,664 97,300 97,300
BEGINNING RESERVE BALANCE **511,261
Plus: Surplus / (Deficit)97,300
SUBTOTAL ENDING RESERVE BALANCE **608,561
LESS: VEHICLE & EQUIPMENT RESERVE (170,306)
TOTAL ENDING RESERVE BALANCE **438,255
Reserve Policy Calculation 31.2%
* Year-end estimates are subject to further revision
** Beginning and ending reserve amounts are estimates subject to further revision, and may not tie to the
cash balance
in the fund due to timing of revenues received and expenditures paid