HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (130)*AMENDED (1/12/18 AT 12:00 P.M.)
AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
JANUARY 18, 2018
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO THE AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you w ish to discuss when completing the blue speaker card.
1. Approval of the November 16, 2017 regular session minutes
2. Discussion with Town Council Liaison to the Stormwater Utility Joe Hornat
regarding recent Town Council meetings
3. Update on Stormwater meetings and events
4. Discuss on-going Stormwater projects and rain storm events
5.* Discuss Stormwater October 2017 and November 2017 financials and review the
budget
6. Recognition of outgoing Stormwater Chairman Jim Mikolaitis
7. Election of Stormwater Utility Commission Chairman
8. Election of Stormwater Utility Commission Vice Chairman
9. Discussion and possible action on future agenda items
10. Set the February 2018 meeting and time
ADJOURNMENT
POSTED: 1/8/18 at 5:00 p.m. by pp
AMENDED AGENDA POSTED: 1/12/18 at 3:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Conceptual Design Review Board, Historic Preservation Commission,
Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water
Utility Commission may attend the above referenced meeting as a member of the
audience only.”
JANUARY 12, 2018
NOVEMBER YTD Financial Status FY 2017/2018
Stormwater Utility Fund
% Budget Completion through November --42%
Actuals
thru 11/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
CHARGES FOR SERVICES 588,120 1,402,500 41.9%1,402,500 0.0%
INTEREST INCOME 1,432 500 286.4%2,500 400.0%
TOTAL REVENUES 589,552 1,403,000 42.0%1,405,000 0.1%
Actuals
thru 11/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 206,441 670,099 30.8%670,099 0.0%
OPERATIONS & MAINTENANCE 96,297 381,976 25.2%381,976 0.0%
CAPITAL 84,666 253,625 33.4%253,625 0.0%
TOTAL EXPENDITURES 387,404 1,305,700 29.7%1,305,700 0.0%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)202,148 97,300 99,300
BEGINNING RESERVE BALANCE 603,121
Plus: Surplus / (Deficit)99,300
SUBTOTAL ENDING RESERVE BALANCE **702,421
LESS: VEHICLE & EQUIPMENT RESERVE (170,306)
TOTAL ENDING RESERVE BALANCE **532,115
Reserve Policy Calculation 37.9%
* Year-end estimates are subject to further revision
** The ending reserve amount is an estimate subject to further revision, and may not tie to the cash balance
in the fund due to timing of revenues received and expenditures paid
JANUARY 12, 2018
OCTOBER YTD Financial Status FY 2017/2018
Stormwater Utility Fund
% Budget Completion through October --33%
Actuals
thru 10/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
CHARGES FOR SERVICES 486,492 1,402,500 34.7%1,402,500 0.0%
INTEREST INCOME 1,118 500 223.6%2,500 400.0%
TOTAL REVENUES 487,610 1,403,000 34.8%1,405,000 0.1%
Actuals
thru 10/2017 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 163,912 670,099 24.5%670,099 0.0%
OPERATIONS & MAINTENANCE 80,029 381,976 21.0%381,976 0.0%
CAPITAL 82,450 253,625 32.5%253,625 0.0%
TOTAL EXPENDITURES 326,392 1,305,700 25.0%1,305,700 0.0%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT)161,219 97,300 99,300
BEGINNING RESERVE BALANCE 603,121
Plus: Surplus / (Deficit)99,300
SUBTOTAL ENDING RESERVE BALANCE **702,421
LESS: VEHICLE & EQUIPMENT RESERVE (170,306)
TOTAL ENDING RESERVE BALANCE **532,115
Reserve Policy Calculation 37.9%
* Year-end estimates are subject to further revision
** The ending reserve amount is an estimate subject to further revision, and may not tie to the cash balance in
the fund due to timing of revenues received and expenditures paid