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Home My WebLink AboutPackets - Stormwater Utillity Commission (132)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION MARCH 15, 2018 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OF AFTER 4 P.M. CALL TO ORDER ROLL CALL CALL TO THE AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. 1. Approval of the February 22, 2018 special session minutes 2. Discussion with Town Council Liaison to the Stormwater Utility Joe Hornat regarding recent Town Council meetings 3. Update on Stormwater meetings and events 4. Discuss on-going Stormwater projects and rain storm events A. Overview discussion of long range planning for new development projects and the impact on washes particularly Big Wash, Carmack and CDO washes B. Status of Town-wide Stormwater Control Measures C. Pima country Regional Flood Control District requests for CIP projects D. Coordination with PCRFCD Job Order Contractor (JOC) for CDO wash 5. Discuss January 2018 Stormwater financial information 6. Discussion and possible action on future agenda items 7. Set the April 2018 meeting and time ADJOURNMENT POSTED: 3/8/18 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Conceptual Design Review Board, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” FEBRUARY 6, 2018 JANUARY YTD Financial Status FY 2017/2018 Stormwater Utility Fund % Budget Completion through December--50% Actuals thru 12/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: CHARGES FOR SERVICES 690,032 1,402,500 49.2%1,394,180 -0.6% INTEREST INCOME 1,699 500 339.7%3,154 530.8% MISCELLANEOUS 51 - 0.0%51 0.0% TOTAL REVENUES 691,782 1,403,000 49.3%1,397,385 -0.4% Actuals thru 12/2017 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: PERSONNEL 270,099 670,099 40.3%670,099 0.0% OPERATIONS & MAINTENANCE 113,716 381,976 29.8%336,000 -12.0% CAPITAL 86,425 253,625 34.1%203,625 -19.7% TOTAL EXPENDITURES 470,240 1,305,700 36.0%1,209,724 -7.4% Does not include non-cash outlays for depreciation SURPLUS / (DEFICIT)221,542 97,300 187,661 BEGINNING RESERVE BALANCE 603,121 Plus: Surplus / (Deficit)187,661 SUBTOTAL ENDING RESERVE BALANCE **790,782 LESS: VEHICLE & EQUIPMENT RESERVE (170,306) TOTAL ENDING RESERVE BALANCE **620,476 Reserve Policy Calculation 44.5% * Year-end estimates are subject to further revision ** The ending reserve amount is an estimate subject to further revision, and may not tie to the cash balance in the fund due to timing of revenues received and expenditures paid Oro Valley Stormwater Utility Commission Regular Session March 15, 2018 Oro Valley Stormwater Utility Commission Frederick Wayand Chairman Richard Hawkinson Member Joan Brown Member Michael DeSantis Member David Parker Member Aimee Ramsey Staff Liaison John Lynch Staff Liaison Jamie Hoppe Recording Secretary Justin Turner Staff Liaison Mike Todnem Staff Liaison Joe Hornat Council Liaison Commissioners Town Liaisons Regular Session at or After 4 p.m. Agenda CALL TO ORDER ROLL CALL CALL TO AUDIENCE 1.Approval of the February 22, 2018 Special session minutes 2.Discussion with Town Council Liaison to the Stormwater Utility Joe Hornat regarding recent Town Council meeting 3.Update on Stormwater meetings and events 3.1 Employee Training and Facility Inspections 3.1a Employee Training and Facility Inspections SW Inspection of “680” Public Works Service Center 3.1b Employee Training and Facility Inspections SW Inspection of Community Recreation Center Maintenance Yard Agenda -continues 4.Discuss on-going Stormwater project and rain storm events A.Overview discussion of long range planning for new development projects and the impact on washes particularly Big Wash, Carmack and CDO washes B.Status of Town-wide Stormwater Control Measures C.Pima country Regional Flood Control District requests for CIP projects D.Coordination with PCRFCD Job Order Contractor (JOC) for CDO wash E.Overview disc 4. Discuss on-going Stormwater projects and rain storm events 4.A Overview discussion of long range planning for new development projects and the impact on washes particularly Big Wash, Carmack and CDO washes. For February 2018: Professional Survey Service Solicitation and Contract Oversight. Solicitation and scopes of professional survey services sent to pre-qualified survey firm(s) for fee proposals. Response to solicitation due March 29th. i.Logan’s Crossing Easement Modification For Erosion Control Improvements ii.Calle Buena Vista at Carmack Wash: Dip Crossing Elimination (Data for design) iii.Shannon Road at North Ranch Wash: Dip Crossing Assessment (Data for design option assessment) iv.Calle Loma Linda at Unnamed Wash: Erosion Mitigation Assessment (Data for design option assessment) v.El Conquistador Rip Rap Chute Repair (Pending Determination of Ownership) 4.A.i Logan’s Crossing Easement Modification 4.A.ii Calle Buena Vista at Carmack Wash 4.A.iv Calle Loma Linda at Unnamed Wash 4.A.v El Conquistador Riprap Chute Repair Agenda -continues 4.Discuss on-going Stormwater project and rain storm events A.Overview discussion of long range planning for new development projects and the impact on washes particularly Big Wash, Carmack and CDO washes 4.A.vi Discuss on-going Stormwater projects and rain storm events 4.A Overview discussion of long range planning for new development projects and the impact on washes particularly Big Wash, Carmack and CDO washes. For February 2018 (updates): •Calle Buena Vista Slope Stability Assessment –Coordinate with Geotechnical Consultant regarding stabilization options and costs (Geotechnical Evaluation Report received and currently being reviewed as to stability of slope and implications regarding mitigation (if deemed necessary) and by whom (i.e., the lower portion of the slope is within Town right of way and the upper portion is private property) •Double Eagle Wash Sediment Removal. Canada Hills B & C: Double Eagle Drive adjacent to unnamed wash (A meeting with USACE is scheduled for March 15th) Coordinate with HOA and provide general guidance to their engineer regarding erosion mitigation to rear lot areas Coordinate with US Army Corps of Engineers regarding 404 permit issues •Oracle Crossing (commercial development) Stormwater Basin Remediation: Coordinate redesign of detention basin with management company’s consultant engineer in order to mitigate detrimental flow emanating from the basin (Comments regarding a design concept have been returned to the engineer retained by the management company) •Lambert Lane Culvert Cleaning. Prepare plans & specs for sediment removal from Highland Wash and RCBC within the limits of Lambert Lane ROW 4.A.vii Discuss on-going Stormwater projects and rain storm events 4.3 Canada Hills B & C: Double Eagle Drive adjacent to unnamed wash Action Items: •Coordinate with HOA and provide general guidance to their engineer regarding erosion mitigation to rear lot areas •Coordinate with US Army Corps of Engineers regarding 404 permit issues (Scheduled for March 22nd)2016 1998 1971 Regular Session at or After 4 p.m. Agenda -continues 4.Discuss on-going Stormwater project and rain storm events B. Status of Town -Wide Stormwater Control Measures 4.B.i Status of Town-Wide Stormwater Control Measures I.STORMWATER PROGRAM BACKGROUND Introduction: The Town of Oro Valley (Town)manages stormwater quality in accordance with the Arizona Pollutant Discharge Elimination System (AZPDES)Permit AZG2016-002 that authorizes the discharge of stormwater from the municipal separate storm sewer system (MS4)to receiving waters.The MS4 generally consists of roads,storm drains,and infrastructure carrying runoff into drainage ways or ephemeral stream channels.This Stormwater Management Program (SWMP)describes the control measures the Town of Oro Valley uses to manage the quality of discharges from the MS4.These Best Management Practices (BMPs)are: 1.Public Education and Outreach 2.Public Participation and Involvement 3.Illicit Discharge Detection and Elimination 4.Construction Site Runoff Control 5.Post-Construction Runoff Control 6.Pollution Prevention/Good Housekeeping for Municipal Operations Ref. TOV Stormwater Management Program, 2017 4.B.iii Status of Town-Wide Stormwater Control Measures 4.B.iv Status of Town-Wide Stormwater Control Measures Regular Session at or After 4 p.m. Agenda -continues 4.Discuss on-going Stormwater project and rain storm events C.Pima country Regional Flood Control District requests for CIP projects 4.C Pima country Regional Flood Control District requests for CIP projects E-mail from Eric Shepp PCRFCD, 3/13/18: My list of Town requested projects and status: 1)Catalina Ridge: This project has been programmed into our CIP with the District providing a $462K match and project and grant management oversight 2)Logans Crossing Sediment Removal: Work has been planned, estimated cost $100K 3)North Ranch Wash Floodplain Mapping and potential LOMR –Cost of study $130K 4)CDO Sediment Removal at La Canada –Still evaluating scope and extent of needed removal –There is still ample freeboard. 5)Carmack Wash. We are awaiting a map from the Town with walls identified. More recently, you brought up Highands Wash. We assisted the town in a comparative analysis when WLB submitted some mapping of the Naranja Trails area in HEC-RAS 5.0. HEC RAS 5 was brand new and we employed FLO-2D to validate the results. The comparison is attached…this is the extent of the work that was done and there is no other work currently planned. Happy to discuss further efforts on the Highland Wash. Eric Shepp, P.E. Deputy Director and Floodplain Administrator Pima County Regional Flood Control District 520-724-4600 Regular Session at or After 4 p.m. Agenda -continues 4.Discuss on-going Stormwater project and rain storm events D.Coordination with PCRFCD Job Order Contractor (JOC) for CDO wash 4.D Coordination with Pima County Regional Flood Control District Job Order Contractor (JOC) CDO Wash at La Canada Drive Sediment removal from confluence with unnamed wash draining Logan’s Crossing: 1.Sediment removal from unnamed wash draining golf course area 2.Potential grading to realign meandering CDO thalweg back to center of wash Northern Ave. south of Magee Road 3.Remove downgradient impediments to flow across dip crossing 4.Track PCRFCD follow-up regarding channel maintenance by management of Casa Linda Apartments 4.4.D Coordination with Pima County Regional Flood Control District Job Order Contractor (JOC) CDO Wash at La Canada Drive Casa Linda Apartments Logan’s Crossing Agenda -continues 5.Discuss January 2018 Stormwater financial 6.Discussion and possible action on future agenda 7.Set the April 2018 meeting and time ADJOURNMENT Thank you for your attendance and contribution.