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Home My WebLink AboutPackets - Stormwater Utillity Commission (133)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION APRIL 19, 2018 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER ROLL CALL CALL TO THE AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. 1. Approval of the March 15, 2018 regular session minutes 2. Discussion with Town Council Liaison to the Stormwater Utility Commission Joe Hornat regarding recent Town Council meetings 3. Update on Stormwater meetings and events 4. Discuss on-going Stormwater projects and rain storm events A. Overview discussion of long range planning of new development projects B. Pima County Regional Flood Control District requests for CIP Projects C. Coordination with PCRFCD for CDO Wash D. Discuss the possibility of a tour of Stormwater projects 5. Discuss February 2018 Stormwater financial information 6. Discussion and possible action on future agenda items 7. Set the May 2018 meeting date and time ADJOURNMENT POSTED: 4/10/18 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Conceptual Design Review Board, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” FY 2018 Programming.xlsx4/11/2018 2:38 PMFY 2018 Stormwater Programed ExpendituresBudget Amount TimingConsulting - #6005 Budgeted Revised Spent NotesProject Reviews 30,000$ 45,000$ -$ In process consultant selectedEasement - Surveys -$ 60,000$ -$ Competitive Bids due April 27, 2018Soil Testing -$ 5,000$ 14,000$ Completed - Ninny & MooreSWPPPs and Spill Containment-$ 25,000$ -$ NEW - internal review 30,000$ 135,000$ 14,000$ ProgrammedMaintenance - #7003 Budgeted Revised Spent Highlands - Clean Culverts 40,000$ 58,579$ -$ KE&G proposalShadow Mountain Estates 20,000$ -$ -$ Done in housePistachio/Pomegranate Gabions 25,000$ -$ -$ Done in houseLambert Lane Soil 5,000$ -$ -$ Done in houseSuffolk Hills 10,000$ -$ -$ Done in house 100,000$ 58,579$ -$ Save for Low Water? FY 2019Projects - #9036 Budgeted Revised Spent Lambert Lane Culvert 50,000$ 50,000$ -$ FY 2019 - Lambert - Jose R.Cañada Hills Channels 80,000$ -$ -$ Done in houseOverlook - Drainage -$ 58,103$ 58,103$ Completed 130,000$ 108,103$ 58,103$ Equipment - #9024 Budgeted Revised Spent Gannon - Culvert Cleaning -$ -$ -$ Per Mjacobs versus FY 2019 -$ -$ -$ Budget too lowAllocated Funding 260,000$ 301,682$ 72,103$ MARCH YTD Financial Status FY 2017/2018 Stormwater Utility Fund % Budget Completion through March--75% Actuals thru 03/2018 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: CHARGES FOR SERVICES 1,036,066 1,402,500 73.9%1,394,180 -0.6% INTEREST INCOME 2,920 500 584.1%4,000 700.0% MISCELLANEOUS 51 - 0.0%51 0.0% TOTAL REVENUES 1,039,037 1,403,000 74.1%1,398,231 -0.3% Actuals thru 03/2018 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: PERSONNEL 442,779 670,099 66.1%670,099 0.0% OPERATIONS & MAINTENANCE 186,669 381,976 48.9%431,132 12.9% CAPITAL 171,099 253,625 67.5%206,512 -18.6% TOTAL EXPENDITURES 800,546 1,305,700 61.3%1,307,743 0.2% Does not include non-cash outlays for depreciation SURPLUS / (DEFICIT)238,491 97,300 90,488 BEGINNING RESERVE BALANCE 603,121 Plus: Surplus / (Deficit)90,488 SUBTOTAL ENDING RESERVE BALANCE **693,609 LESS: VEHICLE & EQUIPMENT RESERVE (170,306) TOTAL ENDING RESERVE BALANCE **523,303 Reserve Policy Calculation 37.5% * Year-end estimates are subject to further revision ** The ending reserve amount is an estimate subject to further revision, and may not tie to the cash balance in the fund due to timing of revenues received and expenditures paid Oro Valley Stormwater Utility Commission Regular Session April 19, 2018 Oro Valley Stormwater Utility Commission Frederick Wayand Chairman Richard Hawkinson Member Joan Brown Member Michael DeSantis Member David Parker Member Aimee Ramsey Staff Liaison John Lynch Staff Liaison Carman Ryan Recording Secretary Justin Turner Staff Liaison Mike Todnem Staff Liaison Joe Hornat Council Liaison Commissioners Town Liaisons Regular Session at or After 4 p.m. Agenda CALL TO ORDER ROLL CALL CALL TO AUDIENCE 1.Approval of the March 15, 2018 Meeting Minutes 2.Discussion with Town Council Liaison to the Stormwater Utility Joe Hornat regarding recent Town Council meeting 3.Update on Stormwater meetings and events 3.0 Update on Stormwater Utility Meetings and Events •March 1, 2018: Meeting with Highlands Mobile Home Park on Floodplain Issues. •March 14, 2018: Kickoff Meeting for the North Ranch Wash Floodplain Mapping Study. •March 21, 2018: Pima County Regional Flood Control Advisory Committee Meeting. •March 22, 2018: Meeting with USACE on Double Eagle Wash. •March 26, 2018: Town of Oro Valley Magistrate Court (Delinquent Accounts). Agenda -continues 4.Discuss on-going Stormwater projects and rain storm events A.Overview discussion of long range planning of new development projects B.Pima Country Regional Flood Control District requests for CIP Projects C.Coordination with Pima Country Regional Flood Control District D.Discuss the possibility of May 2018 tour of Stormwater projects 4. Discuss on-going Stormwater projects and rain storm events 4.A Overview discussion of long range planning for new development projects. For April 2018: New Subdivision: LINDA VISTA -BOULER ORO VALLEY 2. 4. Discuss on-going Stormwater projects and rain storm events 4.A Overview discussion of long range planning for new development projects. For April 2018: New Subdivision: LINDA VISTA -BOULER ORO VALLEY 2. 4. Discuss on-going Stormwater projects and rain storm events 4.B Pima County Regional Flood Control Requests For CIP Projects -No Change From Last Month’s Status 4. Discuss on-going Stormwater projects and rain storm events 4.C Coordination With Pima County Regional Flood Control District. 1. Rancho Feliz Drainage Channel Maintenance. 4. Discuss on-going Stormwater projects and rain storm events 4.C Coordination With Pima County Regional Flood Control District. 2. Sediment Removal From Culvert At Highland Wash At Lambert Lane. The County rejected the Town’s request for funding on this project. Ultimately it was completed in house using Stormwater Utility funds. 4. Discuss on-going Stormwater projects and rain storm events 4.C Coordination With Pima County Regional Flood Control Requests. 3. No DEMA Funding For Catalina Ridge. We sent a new Notice of Intent to apply for the next funding period on March 15,2018 4. Discuss on-going Stormwater projects and rain storm events 4.D Discuss the possibility of a tour of Stormwater Utility Projects. Possible sites may include places where the following activities occur: •Public Drainage Infrastructure Inspection (MS4), Maintenance & Repair •Private Drainage Infrastructure Inspection, Maintenance & Repair •SWPPP Inspections (current construction projects) •SWPPP Inspections (verification of post-construction control measures) •Illicit Discharge Detection and Elimination (IDDE): Enforcement Action •Drainage Complaints: Evaluation and Response •Capital Improvement Projects: Selection, Design and Construction Oversight •Coordination with Pima Co. Regional Flood Control District: LOMR’s, Studies, and Watercourse Maintenance •Verification of Municipal Operation’s Good-Housekeeping Practices Agenda -continues 5.Discuss Stormwater Financial Statements 6.Discussion and possible action on future agenda items 7.Set the date and time for the next meeting ADJOURNMENT Thank you for your attendance and contribution.