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HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (139)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION OCTOBER 18, 2018 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER ROLL CALL CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. 1. Approval of the September 20, 2018 regular session minutes 2. Discussion with Town Council Liaison to the Stormwater Utility Commission Joe Hornat regarding recent Town Council meetings concerning Stormwater issues 3. Discussion and approval of the Draft MS4 Annual Report 4. Discussion of Stormwater meetings and events September 26, 2018 - Water Utility Commission, Water Conservation Subcommittee, SWU Water-Harvesting Presentation September 30, 2018 - MS4 Annual Report delivered to ADEQ October 5, 2018 - Pima Association of Governments Environmental Planning Advisory Committee Meeting October 17, 2018 - Pima County Flood Control District Advisory Committee Meeting October 18, 2018 - Stormwater Utility Commission, Regular Session Meeting October 19, 2018 - National Night Out for Safety Awareness October 22 and November 8, 2018 - SWUC Work Study Session, Strategic Plan Initiative October 31, 2018 - SWPPP Inspector Refresher Course, full day class November 8, 2018 - Pima Association of Governments Stormwater Management Working Group Meeting November 14, 2018 - Wilson K-8 Science, Technology, Engineering and Math (STEM) Fair November 15, 2018 - Stormwater Utility Commission, Regular Session Meeting November 21, 2018 - Pima County Flood Control District Advisory Committee Meeting Late November 2018 - La Cholla Road Widening Project, Pre-Construction Meeting (date TBD) December 19, 2018 - Pima County Flood Control District Advisory Committee Meeting (typically to be Cancelled) December 20, 2018 - Stormwater Utility Commission, Regular Session Meeting January 8, 2019 - La Cholla Road Widening Project, roadway construction begins 5. Discussion of on-going Stormwater projects a. Stormwater Management Program Public Outreach & Education b. Update on the Nakoma Sky Project c. Update on the La Cholla Road Widening Project d. Future development along the La Cholla Corridor 6. Discussion of Stormwater Financials 7. Discussion of topics for October 22, 2018 SWUC Work Study Session FUTURE AGENDA ITEMS NEXT MEETING: NOVEMBER 15, 2018 LOCATION: HOPI CONFERENCE RM TIME: 4:00 P.M. ADJOURNMENT POSTED: 10/10/18 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” 5b. Update on the Nakoma Sky Project •No new information has been received regarding the future of the Nakoma Sky project. It continues to appear as though development of this property will not proceed as originally proposed. •Final submittal of the stabilization/ re-planting plan is expected during the first week of October 2018. •Once approved, Diversified Design & Construction will implement the plan and then de-mobilize and cease operations on the site. •The Final Plat for this property was recorded on August 7, 2018. 5c. Update on the La Cholla Boulevard Widening Project •Funding. The La Cholla Boulevard Project is one of the 35 roadway approved projects in the RTA plan. On May 16, 2006, the residents of Pim a County approved a $2.1 billion Regional Transportation Authority (RTA) transportation plan to be funded by a one-half cent increase in the sales tax. The main purpose of the project is to provide capacity for future traffic demands, improve traffic safety and operations , reduce congestion, and increase mobility. •Description.The project consists of widening the La Cholla Boulevard from a two-lane roadway to a four-lane arterial desert parkway between Overton Road and Tangerine Road, and includes the reconstruction of three traffic signal at the intersections of La Cholla Bl vd.with Lambert Ln., Naranja Dr., and Glover Rd. with signalized and marked pedestrian crossings; raised landscaped median, curbs, multi-use path, and sidewalk; and construction of drainage facilities. •Location. The project spans across two jurisdictions, approximately 1.0 mile in Pima County and 2.5 miles in Oro Valley for a total length of 3.5 miles. Oro Valley is the lead agency for the project and thus will oversee the construction phase. •Utility Work. Since May of 2018, the utility companies have been working in relocating their infrastructure ahead of the roadway construction and will continue into early 2019. •Award of Construction Contract.On August 27, 2018, the Town received and opened four bid proposals with Hunter Contracting deemed as the successful low bidder. The roadway construction is tentatively scheduled to start January 7, 2019 and continue until August 29, 2020. 5d. Future Development Along the La Cholla Corridor. During the September 14, 2018 Oro Valley State of the Town address, Mayor Hiremath said, “A key component to smart growth is proactively addressing infrastructure needs. And coming in October, we’ll be breaking ground on the new La Cholla project with our partners at the Regional Transportation Authority and Pima County… As part of this change, there are residential developments planned along this corridor that will result in approximately 1,000 new homes over the next several years, including middle-to small-sized commercial centers to serve those residents and motorists.” ATTACHMENT DConsolidated Year-to-Date Financial Report through July, 2018 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. *Transfer OutThru July 2018General Fund - Unassigned 14,532,809 2,900,612 2,900,612 744,514 1,483,734 522,507 4,322 2,755,076 14,678,345 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 962,127 287,348 287,348 140,007 10,279 150,286 1,099,190 Seizure & Forfeiture - Justice/State 402,290 9,523 9,523 5,166 327 (209) 5,284 406,529 Bed Tax Fund - Committed 617,963 - - 617,963 Impound Fee Fund 3,814 - - 3,814 Community Center Fund (74,010) 453,701 453,701 165,951 62,181 391,201 619,333 (239,641) Municipal Debt Service Fund 88,735 30,674 881,094 911,768 3,610 902,054 905,664 94,838 Oracle Road Debt Service Fund 7,477 - - 7,477 Alternative Water Resources Dev Impact Fee Fund 7,948,202 97,078 97,078 - 8,045,280 Potable Water System Dev Impact Fee Fund 6,007,299 48,359 48,359 48,780 266,613 315,393 5,740,265 Townwide Roadway Development Impact Fee Fund 2,860,095 58,204 58,204 (1,885) (1,885) 2,920,184 Parks & Recreation Impact Fee Fund 272,087 26,824 26,824 - 298,911 Police Impact Fee Fund 653,982 10,248 10,248 - 664,230 General Government Impact Fee Fund 3,555 3 3 - 3,559 Capital Fund 2,209,619 35,033 35,033 - 2,244,652 PAG/RTA Fund 582,624 2,344 2,344 (3,876) (3,876) 588,843 Water Utility9,680,488 1,735,607 1,735,607 2,581 182,649 384,049 600 4,459,010 5,028,889 6,387,206 Stormwater Utility759,242 144,166 144,166 44,086 21,993 66,079 837,329 Fleet Fund 1,112,964 - - 1,112,964 Benefit Self Insurance Fund 700,761 228,969 228,969 264,754 264,754 664,976 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,789,790 6,068,693 881,094 6,949,787 913,046 1,917,821 1,598,720 47,732 - 5,627,677 10,104,997 47,634,580 * Beginning balances are estimates and are subject to further revision Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2018-2019\1Q\July\Attachment D - Summary All Funds9/25/2018 10/2/2018 10:37 AM STW Perhttps://orovalleyaz.sharepoint.com/sites/publicworks/Budget/Stormwater Utility Supplement/STORMWATER UTILITY BUDGET MGMT PROJECTIONS_FY 2020_09252018_DRAFT.xlsx Stormwater Fund 5 Year Forecast Revised:10/2/2018 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 Projected Request # of Units: Residential 16,446 16,556 16,669 17,056 17,471 17,805 18,032 NEW:projected Residential 220 225 387 415 334 227 - Commercial 6,229 6,229 6,229 6,229 6,229 6,229 6,229 NEW:projected Commercial - - - - - - - Metro Water - Residential 1,353 1,353 1,353 1,353 1,353 1,353 1,353 Metro Water - Commercial 1,662 1,662 1,662 1,662 1,662 1,662 1,662 Total Units:25,910 26,025 26,300 26,715 27,049 27,276 27,276 Carry forward Fund Balance 560,667$ 759,242$ 816,393$ 789,829$ 768,366$ 789,964$ 760,322$ Includes vehicle cash reserve Revenue: Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ Gross Revenues 1,384,324$ 1,405,500$ 1,420,500$ 1,443,000$ 1,461,000$ 1,473,000$ 1,473,000$ Funding from Outside Sources 467 2,000,000 - - - - - Late Fees 1,488 1,500 1,500 1,500 1,500 1,500 1,500 Interest 5,916 2,000 2,000 2,000 2,000 2,000 2,000 1,392,195$ 3,409,000$ 1,424,000$ 1,446,500$ 1,464,500$ 1,476,500$ 1,476,500$ Expenses: Personnel Total Personnel:656,967$ 768,987$ 795,902$ 823,758$ 852,590$ 882,430$ 913,315$ Contracts/Services Outside Professional Services*167,753 199,712 199,712 199,712 199,712 199,712 199,712 Vehicle Repair & Maintenance 9,708 a 7,200 7,400 7,600 7,800 8,000 8,200 Equipment Repair & Maintenance 31,666 a 42,100 43,000 43,900 44,800 45,700 46,700 Rentals 33 a 1,000 1,100 1,200 1,300 1,400 1,500 Telecommunications 5,609 a - - - - - - Postage 152 a 250 300 400 500 600 700 Printing & Binding 529 a 1,500 1,600 1,700 1,800 1,900 2,000 Travel & Training 4,020 a 11,450 11,450 11,450 11,700 12,000 12,300 Membership 5,995 a 2,500 2,600 2,700 2,800 2,900 3,000 Office Supplies 4,086 a 5,000 5,100 5,300 5,500 5,700 5,900 Gasoline 16,299 a 17,550 18,000 18,400 18,800 19,200 19,600 Uniforms*1,025 a 1,600 1,700 1,800 1,900 2,000 2,100 Bad Debt Expense 2,150 a 2,500 2,600 2,700 2,800 2,900 3,000 Field Supplies 16,490 a 30,000 30,000 30,000 30,600 31,300 32,000 Regulatory 1,964 5,000 5,000 5,000 5,000 5,000 5,000 Safety - a 1,000 1,100 1,200 1,300 1,400 1,500 SW Maintenance 82,829 - 75,000 75,000 75,000 75,000 75,000 Depreciation 160,557 160,000 163,000 166,000 169,000 172,000 175,000 Total Operations/Maintenance:510,865$ 488,362$ 568,662$ 574,062$ 580,312$ 586,712$ 593,212$ Capital Outlay/Projects Minor Assets 1,751 4,500 4,000 4,000 4,000 4,000 4,000 New Vehicles 14,632 - 20,000 - - - - Building & Improvements - - - - - - Townwide Drainage Projects - 2,250,000 225,000 175,000 175,000 175,000 175,000 Equipment 9,406 - - 85,000 - 30,000 - Total Capital Outlay 25,789$ 2,254,500$ 249,000$ 264,000$ 179,000$ 209,000$ 179,000$ Total Expenses:1,193,620$ 3,511,849$ 1,613,564$ 1,633,964$ 1,611,902$ 1,678,142$ 1,685,527$ Surplus /(Deficit)198,575 (102,849) (189,564) (187,464) (147,402) (201,642) (209,027) Total Cash Balance 759,242$ 816,393$ 789,829$ 768,366$ 789,964$ 760,322$ 726,294$ Vehicle Cash Reserve 170,306$ 215,073$ 262,073$ 309,073$ 356,073$ 403,073$ 450,073$ Cash Balance 588,936$ 601,320$ 527,756$ 459,293$ 433,891$ 357,249$ 276,221$ Out of Vehicle Reserve 42.5%42.8%37.2%31.8%29.7%24.3%18.8% Vehicles - - - - - Equipment - - - - 280,000 Draft Projected •BMP 1.1 Create and update informational brochures •BMP 1.2 Distribution of informational brochures to the general public •BMP 1.3 Distribution of brochures to businesses that potentially affect stormwater quality •BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter •BMP 1.5 Outreach events at Town of Oro Valley schools •BMP 1.6 Display of outreach materials on Town owned Sun Shuttle buses •BMP 1.7 Stormwater content on the Town of Oro Valley website •BMP 1.8 Effective response to public inquiries 5a. Stormwater Management Program Public Outreach & Education. ADEQ Mandated: Minimum Control Measure (MCM)1.