HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (143)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
FEBRUARY 21, 2019
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. Approval of January 17, 2019 regular session minutes
2. Recognition of outgoing Stormwater Utility Commission Chairman Frederick
Wayand
3. Welcome and introduction of newly appointed Commissioners, Commissioner Jack
Stinnett and Commissioner Joseph Cuffari
4. Election of Stormwater Utility Commission Chairman
5. Election of Stormwater Utility Commission Vice Chairman
6. Council Liaison comments
7. Discussion of Stormwater meetings and events
8. Discussion of on-going Stormwater projects
a. Town of Oro Valley’s 2018 MS4 Annual Report and Discharge Monitoring Report,
Results from review by ADEQ.
b. West Lambert Lane Dip Crossing. Project status.
c. El Conquistador Catch-basin and Culvert Installation. Project status.
9. Discussion of Stormwater Financials
FUTURE AGENDA ITEMS
NEXT MEETING: MARCH 21, 2019 LOCATION: HOPI CONFERENCE ROOM TIME:
4:00 P.M.
ADJOURNMENT
POSTED: 2/13/19 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Planning and Zoning Commission, and Water Utility Commission may attend the above
referenced meeting as a member of the audience only.”
ATTACHMENT DConsolidated Year-to-Date Financial Report through August, 2018 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. *Transfer OutThru Aug 2018General Fund - Unassigned 14,532,809 5,884,507 5,884,507 744,514 3,426,092 1,309,062 28,598 5,508,267 14,909,049 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 962,127 581,194 581,194 295,309 67,388 362,698 1,180,624 Seizure & Forfeiture - Justice/State 402,290 21,813 21,813 5,166 14,098 (209) 19,055 405,049 Bed Tax Fund - Committed 617,963 - - 617,963 Impound Fee Fund 3,814 - - 3,814 Community Center Fund (74,010) 869,664 869,664 196,207 126,493 796,985 1,589 1,121,274 (325,620) Municipal Debt Service Fund 88,735 30,674 881,094 911,768 4,610 902,054 906,664 93,838 Oracle Road Debt Service Fund 7,477 - - 7,477 Alternative Water Resources Dev Impact Fee Fund 7,948,202 340,385 340,385 - 8,288,588 Potable Water System Dev Impact Fee Fund 6,007,299 177,943 177,943 447,634 266,613 714,247 5,470,995 Townwide Roadway Development Impact Fee Fund 2,860,095 111,464 111,464 (1,885) (1,885) 2,973,444 Parks & Recreation Impact Fee Fund 272,087 60,959 60,959 - 333,046 Police Impact Fee Fund 653,982 23,336 23,336 - 677,318 General Government Impact Fee Fund 3,555 6 6 - 3,561 Capital Fund 2,209,619 70,066 70,066 625,736 625,736 1,653,948 PAG/RTA Fund 582,624 4,688 4,688 72,042 72,042 515,270 Water Utility9,680,488 3,180,004 3,180,004 2,581 431,068 1,311,559 209,181 4,459,010 6,413,398 6,447,094 Stormwater Utility759,242 246,168 246,168 102,160 45,696 147,856 857,554 Fleet Fund 1,112,964 - - 1,112,964 Benefit Self Insurance Fund 700,761 524,452 524,452 512,082 512,082 713,131 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,789,790 12,127,323 881,094 13,008,417 943,302 4,386,289 4,061,481 1,382,685 - 5,627,677 16,401,434 47,396,773 * Beginning balances are estimates and are subject to further revision Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2018-2019\1Q\Aug\Attachment D - Summary All Funds10/2/2018
ATTACHMENT DConsolidated Year-to-Date Financial Report through November, 2018 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Nov 2018General Fund - Unassigned 15,147,450 15,276,858 15,276,858 1,877,713 10,497,104 3,373,071 90,314 15,838,202 14,586,105 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 960,719 1,517,520 1,517,520 880,285 246,117 1,126,402 1,351,837 Seizure & Forfeiture - Justice/State 402,290 30,186 30,186 13,131 64,485 13,989 91,605 340,872 Community Center Fund (71,563) 2,360,014 2,360,014 289,400 277,701 2,112,042 2,633 2,681,776 (393,325) Municipal Debt Service Fund 88,735 71,538 881,094 952,632 7,610 902,054 909,664 131,703 Oracle Road Debt Service Fund 7,477 62,638 62,638 - 70,115 Alternative Water Resources Dev Impact Fee Fund 7,878,052 608,472 608,472 75,374 3,553 78,927 8,407,598 Potable Water System Dev Impact Fee Fund 6,013,007 326,686 326,686 989 654,167 266,613 921,769 5,417,924 Townwide Roadway Development Impact Fee Fund 2,296,534 171,083 171,083 4,235 4,235 2,463,382 Parks & Recreation Impact Fee Fund 272,087 105,524 105,524 - 377,611 Police Impact Fee Fund 653,982 39,949 39,949 - 693,931 General Government Impact Fee Fund 3,555 16 16 - 3,571 Capital Fund 3,323,727 349,469 1,133,199 1,482,668 1,656,550 1,656,550 3,149,845 PAG/RTA Fund 695,684 280,788 280,788 342,567 342,567 633,905 Water Utility9,680,488 7,249,275 7,249,275 2,581 1,281,451 2,641,435 454,051 4,459,010 8,838,528 8,091,235 Stormwater Utility759,242 601,535 601,535 277,955 129,979 407,934 952,843 Benefit Self Insurance Fund 736,508 1,419,984 1,419,984 1,471,998 1,471,998 684,495 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,305,639 30,471,535 2,014,293 32,485,828 2,169,694 13,227,627 10,123,099 3,222,059 - 5,627,677 34,370,157 48,421,311 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2018-2019\2Q\Nov\Attachment D - Summary All Funds1/14/2019
ATTACHMENT DConsolidated Year-to-Date Financial Report through October, 2018 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. *Transfer OutThru Oct 2018General Fund - Unassigned 14,525,779 12,153,674 12,153,674 1,877,713 7,541,212 2,833,364 61,946 12,314,235 14,365,218 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 960,719 1,172,559 1,172,559 635,847 188,359 824,207 1,309,070 Seizure & Forfeiture - Justice/State 402,290 28,793 28,793 5,557 25,639 13,989 45,185 385,898 Bed Tax Fund - Committed 617,856 - - 617,856 Impound Fee Fund 3,814 - - 3,814 Community Center Fund (71,562) 1,838,369 1,838,369 257,083 212,070 1,755,596 2,633 2,227,382 (460,575) Municipal Debt Service Fund 88,735 71,052 881,094 952,146 4,610 902,054 906,664 134,216 Oracle Road Debt Service Fund 7,477 - - 7,477 Alternative Water Resources Dev Impact Fee Fund 7,948,202 553,069 553,069 73,239 73,239 8,428,032 Potable Water System Dev Impact Fee Fund 6,007,299 293,845 293,845 320 587,762 266,613 854,695 5,446,449 Townwide Roadway Development Impact Fee Fund 2,860,095 147,088 147,088 4,235 4,235 3,002,948 Parks & Recreation Impact Fee Fund 272,087 95,210 95,210 - 367,297 Police Impact Fee Fund 653,982 36,178 36,178 - 690,160 General Government Impact Fee Fund 3,555 8 8 - 3,563 Capital Fund 2,209,619 314,436 1,133,199 1,447,635 1,264,170 1,264,170 2,393,083 PAG/RTA Fund 582,624 10,762 10,762 327,178 327,178 266,208 Water Utility9,680,488 6,041,095 6,041,095 2,581 926,456 2,367,417 283,695 4,459,010 8,039,158 7,682,425 Stormwater Utility759,242 496,939 496,939 207,391 92,230 299,621 956,560 Fleet Fund 1,112,964 - 61,692 61,692 1,051,272 Benefit Self Insurance Fund 700,761 1,114,310 1,114,310 1,184,574 1,184,574 630,497 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,783,692 24,367,384 2,014,293 26,381,677 2,137,377 9,528,532 8,525,348 2,607,300 - 5,627,677 28,426,234 48,739,135 * Beginning balances are estimates and are subject to further revision Total OutPersonnel O&M Capital ContingencyFund RevenueOther Fin Sources/TfrsTotal InDebt ServiceF:\BUDGET ANALYST\Financial Reports 2018-2019\2Q\Oct\Attachment D - Summary All Funds11/26/2018
ATTACHMENT DConsolidated Year-to-Date Financial Report through September, 2018 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. *Transfer OutThru Sep 2018General Fund - Unassigned 14,525,779 8,476,828 8,476,828 744,514 5,470,758 2,020,504 36,428 8,272,204 14,730,403 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 960,719 868,919 868,919 452,555 155,433 607,989 1,221,649 Seizure & Forfeiture - Justice/State 402,290 28,793 28,793 5,166 17,196 13,989 36,351 394,732 Bed Tax Fund - Committed 617,856 - - 617,856 Impound Fee Fund 3,814 - - 3,814 Community Center Fund (71,562) 1,383,035 1,383,035 224,765 166,648 1,283,947 1,589 1,676,949 (365,476) Municipal Debt Service Fund 88,735 43,553 881,094 924,647 4,610 902,054 906,664 106,717 Oracle Road Debt Service Fund 7,477 - - 7,477 Alternative Water Resources Dev Impact Fee Fund 7,948,202 443,046 443,046 247 247 8,391,001 Potable Water System Dev Impact Fee Fund 6,007,299 234,467 234,467 247 537,189 266,613 804,049 5,437,717 Townwide Roadway Development Impact Fee Fund 2,860,095 120,893 120,893 (1,885) (1,885) 2,982,873 Parks & Recreation Impact Fee Fund 272,087 76,378 76,378 - 348,465 Police Impact Fee Fund 653,982 28,929 28,929 - 682,910 General Government Impact Fee Fund 3,555 8 8 - 3,563 Capital Fund 2,209,619 279,403 279,403 1,022,861 1,022,861 1,466,160 PAG/RTA Fund 582,624 4,771 4,771 83,457 83,457 503,937 Water Utility9,680,488 4,640,280 4,640,280 2,581 677,139 151,606 217,420 4,459,010 5,507,755 8,813,013 Stormwater Utility759,242 349,880 349,880 154,383 70,913 225,295 883,827 Fleet Fund 1,112,964 - 61,692 61,692 1,051,272 Benefit Self Insurance Fund 700,761 817,278 817,278 902,114 902,114 615,925 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,783,692 17,796,460 881,094 18,677,554 971,860 6,926,648 4,606,817 1,972,740 - 5,627,677 20,105,743 49,355,504 * Beginning balances are estimates and are subject to further revision Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2018-2019\1Q\Sep\Attachment D - Summary All Funds11/14/2018
Discussion of Stormwater Meetings and Events
• February 20, 2019 – Pima County Flood Control District Advisory Committee
Meeting.
• March 1, 2019 – Environmental Planning Advisory Committee (EPAC).
• March 20, 2019 – Pima County Flood Control District Advisory Committee
Meeting.
TOWN OF ORO VALLEY
Page 1 of 1
Stormwater Utility Commission Report MEETING DATE: February 21, 2019
SUBMITTED BY: Justin Turner, Senior Stormwater Engineer
DEPARMENT: Public Works
Information
SUBJECT: Town of Oro Valley’s 2018 MS4 Annual Report and Discharge Monitoring Report,
Results from Review by ADEQ, Project Status.
RECOMMENDATION:
This status report is for informational purposes only. No action is required to be taken.
EXECUTIVE SUMMARY:
Each year, the Town of Oro Valley must submit an annual report to Arizona Department of Environmental Quality
(ADEQ) describing the progress and success of the Town’s stormwater management program, including an
assessment of the effectiveness of stormwater management practices in reducing the discharge of pollutants to,
and from, the municipal separate storm sewer system.
In last year’s annual report, the Town affirmed that it satisfactorily achieved the identified measurable goals for
each minimum control measure.
The Town’s 2017-2018 Annual Report was submitted to ADEQ on October 1, 2018, and we recently received
an acceptance letter saying ADEQ had completed its review and determined that Oro Valley’s MS4 program was
in substantial compliance with the permit.
BACKGROUND OR DETAILED INFORMATION:
The Town’s 2017-2018 Annual Report briefly identified its success in completing all six minimum control
measures (MCMs) as follow: (1) Public Education and Outreach, (2) Public Involvement/Participation, (3) Illicit
Discharge Detection and Elimination, (4) Construction Site Stormwater Runoff Control, (5) Post-Construction
Stormwater Management, and (6) Pollution Prevention/Good Housekeeping for Municipal Operations.
Preparation of last year’s report was more challenging than in past years because ADEQ significantly changed
the format and content of the annual report, and by requiring all supporting information be typed into an on-line
digital database.
The attached letter from ADEQ, dated January 22, 2019, said the Town’s MS4 program was in substantial
compliance with the permit, and that no additional information was required.
FISCAL IMPACT:
There are no fiscal impacts. This status report is intended for informational purposes only.
SUGGESTED MOTIONS:
This report is for information only.
Attachments:
One-page document labeled “2017-2018-Annual Report Approval Letter”
TOWN OF ORO VALLEY
Page 1 of 1
Stormwater Utility Commission Report MEETING DATE: February 21, 2019
SUBMITTED BY: Justin Turner, Senior Stormwater Engineer
DEPARMENT: Public Works
Information
SUBJECT: El Conquistador Slope Erosion Mitigation Project. Project Status.
RECOMMENDATION:
This report is for informational purposes only. No action is required to be taken.
EXECUTIVE SUMMARY:
Town staff has identified ongoing erosion along a utility trench near the El Conquistador Resort caused by runoff
from a Town-owned parking lot and adjoining public tennis courts. Earlier rock-riprap-remediation effort failed,
re-exposing buried waterlines and multiple telecommunication cables. A new catch basin and culvert are now
planned which will negate runoff from eroding and further damaging the slope area containing multiple utility
lines.
BACKGROUND OR DETAILED INFORMATION:
The design concept includes removing and salvaging the existing rock riprap; filling and regrading eroded
slope areas; installing a reinforced concrete pipe culvert; installing inlet Catchbasin; installing outlet energy
dissipater; and related appurtenances. Construction drawings are being prepared along with an updated
Opinion of Probable Construction Cost. Afterwards the construction plans will be used to solicit bids from
qualified contractors.
Be aware, the Construction Period time frame for this project is a reasonable judgment based on past
experience with projects of a similar magnitude and scope. The cost of labor, materials and equipment as well
as the level of construction activity at the time of solicitation, as well as any other market condition, may impact
price proposals received and/or the schedule proposed by the Contractor(s) submitting on the work. Thus, the
schedule noted, together with the previously provided Opinion of Probable Construction Cost, for this project, is
not to be taken as a guarantee that cost proposals and/or scheduling will not vary from the opinions provided.
FISCAL IMPACT:
The current Opinion of Probable Construction Cost for this project is $67,600, to be paid for by the Stormwater
Utility, with a $25,000 contribution from the OV Water Utility. Construction is scheduled for completion before the
end of this Fiscal Year (FY 18/19). See cautionary note above regarding schedule and cost.
SUGGESTED MOTIONS:
This report is for information only.
Attachments:
Two photographs labeled “El Con View N – Down Slope” and “El Con View S – Up Slope”
TOWN OF ORO VALLEY
Page 1 of 1
Stormwater Utility Commission Report MEETING DATE: February 21, 2019
SUBMITTED BY: Justin Turner, Senior Stormwater Engineer
DEPARMENT: Public Works
Information
SUBJECT: Lambert Lane Dip Crossing Apron Reconstruction (at La Cholla Wash), Project Status.
RECOMMENDATION:
This report is for informational purposes only. No action is required to be taken.
EXECUTIVE SUMMARY:
Town staff has identified ongoing erosion of the elevated embankment of Lambert Lane caused by floodwaters
from La Cholla Wash overtopping the roadway. Heavy rainfall this past summer has shown that previous
attempts of stabilize the roadway shoulder and embankment with asphalt have been ineffective in preserving the
integrity of the street section. A new gabion retaining wall, edge-of-pavement headers, and asphalt paving are
planned to help preserve the roadway, and improve safety to the motoring public.
BACKGROUND OR DETAILED INFORMATION:
This CIP project is intended to stabilize a dip section on Lambert Lane between North Cross Road and Derrio
Canyon Place due to structural failure caused by monsoon storm damage. The design concept includes
installing a wire-enclosed rock riprap retaining wall; rebuilding the roadway shoulder; installing concrete headers
on the upstream and downstream roadway shoulders; asphalt paving; and related appurtenances. PSOMAS
was contracted to provide survey services. The initial design will be conducted in-house with Stormwater
personnel and then passed to a consultant to generate construction plans for actual building. Afterwards the
Opinion of Probable Construction Cost will be updated, as needed, and then the plans will be used to solicit bids
from qualified contractors.
Be aware, the Construction Period time frame for this project is a reasonable judgment based on past
experience with projects of a similar magnitude and scope. The cost of labor, materials and equipment as well
as the level of construction activity at the time of solicitation, as well as any other market condition, may impact
price proposals received and/or the schedule proposed by the Contractor(s) submitting on the work. Thus, the
schedule noted, together with the previously provided Opinion of Probable Construction Cost, for this project, is
not to be taken as a guarantee that cost proposals and/or scheduling will not vary from the opinions provided.
FISCAL IMPACT:
The current Opinion of Probable Construction Cost for this project is $176,000, to be paid for by the Stormwater
Utility. Construction is scheduled for completion before the end of this Fiscal Year (FY 18/19). See cautionary
note above regarding schedule and cost.
SUGGESTED MOTIONS:
This report is for information only.
Attachments:
Two photographs labeled “Lambert Lane E - failure of previous remediation” and “Lambert Lane E - recurring
shoulder repair”
AGENDA
STORMWATER UTILITY COMMISSION
REGULAR SESSION
OCTOBER 17, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any
issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission
members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Commission may not discuss or take legal action on
matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what
you wish to discuss when completing the blue speaker card.
COUNCIL LIAISON COMMENTS
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE SEPTEMBER 19, 2019 MEETING MINUTES
2.DISCUSSION OF STORMWATER MEETINGS AND EVENTS
3.DISCUSSION OF STORMWATER MANAGEMENT PROGRAM BEST MANAGEMENT PRACTICES
(BMPs), FIRST QUARTER UPDATE
4.DISCUSSION OF STORMWATER UTILITY FISCAL YEAR 2019/2020 FINANCIAL UPDATE THROUGH
AUGUST 2019
5.DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE
ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL
6.DISCUSSION AND APPROVAL OF CALENDAR YEAR 2020 STORMWATER UTILITY COMMISSION
REGULAR SESSION MEETINGS SCHEDULE
FUTURE AGENDA ITEMS
ADJOURNMENT
POSTED: 10/11/19 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting
at 229-4700.
at 229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted public hearing. However, those items not
listed as a public hearing are for consideration and action by the Commission during the course of their
business meeting. Members of the public may be allowed to speak on these topics at the discretion of the
Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located
on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to
Audience,” please specify what you wish to discuss when completing the blue speaker card.
Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in
addressing.
1. For the record, please state your name and whether or not you are a Town resident.
2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only
be allowed to address the Commission once regarding the topic being discussed.
3. Please limit your comments to 3 minutes.
4. During “Call to Audience”, you may address the Commission on any issue you wish.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance
with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the
Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a
member of the audience only.”
Stormwater Utility Commission 1.
Meeting Date:10/17/2019
Submitted By:Yarina Hynd, Public Works
SUBJECT:
REVIEW AND APPROVAL OF THE SEPTEMBER 19, 2019 MEETING MINUTES
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to approve (approve with changes), the September 19, 2019 meeting minutes
Attachments
09-19-19 Draft Minutes
D R A F T
MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
SEPTEMBER 19, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
Chair DeSantis called the meeting to order at 4:00 P.M.
ROLL CALL
Present: Michael DeSantis, Chair
Joan Brown, Vice Chair
Richard Hawkinson, Commissioner
Joseph Cuffari, Commissioner
Jack Stinnett, Commissioner
Staff Present:Aimee Ramsey, Assistant Director Public Works
Justin Turner, Senior Stormwater Engineer
Scott Bennett, Stormwater Utility Analyst
Joyce Jones-Ivey, Town Council Liaison
CALL TO AUDIENCE
There were no speakers at this time.
COUNCIL LIAISON COMMENTS
Town Council Liaison Joyce Jones-Ivey provided updates on the recent Town Council meeting.
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE JULY 18, 2019 REGULAR SESSION MEETING MINUTES
Motion by Commissioner Joseph Cuffari, seconded by Commissioner Jack Stinnett to approve the July
18, 2019 regular session minutes as written.
Vote: 5 - 0 Carried
2.DISCUSSION OF STORMWATER MEETINGS AND EVENTS
Senior Stormwater Engineer Justin Turner reported on Stormwater meetings and events.
3.DISCUSSION AND PROJECT REVIEW OF COMPLETED EL CONQUISTADOR SLOPE EROSION
09/19/19 Minutes, Stormwater Utility Commission Regular Session 1
3.DISCUSSION AND PROJECT REVIEW OF COMPLETED EL CONQUISTADOR SLOPE EROSION
MITIGATION PROJECT
Mr. Turner reported that the project was completed by June 30, 2019, the end of the Fiscal Year (FY 18/19).
Mr. Turner presented photos of the project before, during and after completion. Assistant Director/Public
Works Aimee Ramsey added that it was a Town wide effort to create the final product, including the
Operations Department, Streets and Signs, and Parks and Recreation. Mr. Turner also added that a portion
of the cost was contributed by Oro Valley Water.
4.STATUS OF ON-GOING FEMA-GRANT APPLICATIONS
Mr. Turner updated the Commissioners on the FEMA Grant applications.
5.TOWN OF ORO VALLEY'S 2019 MS4 ANNUAL REPORT AND DISCHARGE MONITORING REPORT
Mr. Turner reported that The Town's 2018-2019 Annual Report will be submitted to ADEQ on, or before, the
deadline of September 30, 2019, and that we were successful in meeting all of our goals. Mr. Turner and
GIS Analyst Scott Bennet addressed the issue of inventories that were not at 100%. This was attributed to
the inventory of our outfalls and exactly what tributaries needed to be inventoried; and also the mapping of
the MS4 will probably always be at 95% complete, because of the development going on, until development
is complete in the Town.
6.PRESENTATION AND POSSIBLE DISCUSSION BY COMMISSIONER CUFFARI REGARDING ALERT
GAUGES
Commissioner Joseph Cuffari presented on the system of Automated Local Evaluation in Real Time
(ALERT) rain and stream flow gauges operated and maintained by the Pima County Regional Flood Control
District. Topics discussed were:
operation of the gauges
how the public can access the data through the ALERT website
Operations and Emergency Management (OEM) Office which helps coordinate response efforts
MyAlerts notification system
7.PRESENTATION AND POSSIBLE DISCUSSION STORMWATER UTILITY FISCAL YEAR 2018/2019
FINANCIAL UPDATE THROUGH JUNE 2019 (year-end, unaudited)
Discussion ensued regarding the Stormwater Utility Fiscal Year 2018/2019 Financial Update through June
2019.
FUTURE AGENDA ITEMS
Future agenda items were discussed and approved as follows:
Discussion and update of Annual Rate Analysis
Status and discussion of FEMA-GRANT Applications
Calendar of events
Financials
Discussion and possible action regarding changing the 2020 SWUC meeting schedule from monthly to
bi-monthly
ADJOURNMENT
Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to adjourn the
meeting.
Vote: 5 - 0 Carried
09/19/19 Minutes, Stormwater Utility Commission Regular Session 2
Chair DeSantis adjourned the meeting at 5:04 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 19th day of September, 2019.
I further certify that the meeting was duly called and held and that a quorum was present.
Dated this _____ day of ____________________, 2019.
___________________________
Yarina Hynd
Recording Secretary
09/19/19 Minutes, Stormwater Utility Commission Regular Session 3
Stormwater Utility Commission 2.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF STORMWATER MEETINGS AND EVENTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
September 25, 2019 -- Annual ADEQ/Small MS4 Annual Report was Submitted (normally due 9/30/19)
October 15, 2019 -- State of the Town Address and Luncheon
October 16, 2019 – Pima County Flood Control District Advisory Committee Meeting
October 17, 2019 – Stormwater Utility Commission Regular Session Meeting
October 18, 2019 – National Night Out, SW Public Outreach Event
November 20, 2019 – Pima County Flood Control District Advisory Committee Meeting
November 21, 2019 – Stormwater Utility Commission Regular Session Meeting
BACKGROUND OR DETAILED INFORMATION:
For information only.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
For information only.
Stormwater Utility Commission 3.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF STORMWATER MANAGEMENT PROGRAM BEST MANAGEMENT PRACTICES (BMPs),
FIRST QUARTER UPDATE
RECOMMENDATION:
This report is for informational purposes only. No action is required.
EXECUTIVE SUMMARY:
Town’s Stormwater Management Plan and Annual Report to Arizona Department of Environmental Quality (ADEQ)
(see the Town’s web page for copies) identify Minimum Control Measures (MCMs) used to manage and control
quality of stormwater runoff from the municipal separate storm sewer systems (MS4s). Each MCM has been given
specific implementation dates and frequencies, measurable goals, and responsible departments.
This memorandum is a report on the Town’s Stormwater Management Program for the first quarter of the Annual
Reporting Period for fiscal year 2019/20. It has been prepared to keep stakeholders informed of the status of
project implementation in terms of completed tasks that are either (A) ongoing or continuous, or (B) to be done a
minimum of once each year.
Accompanying this report is a summary table listing each of the six (6) required MCMs along with their specific
subset of BMPs.
This summary table shows that the Stormwater Utility is fully up to date, and has met this quarter’s goals for
implementing BMPs that are ongoing and continuous.
BACKGROUND OR DETAILED INFORMATION:
The Town of Oro Valley (Town) manages stormwater quality in accordance with the Arizona Pollutant Discharge
Elimination System (AZPDES) Permit AZG2016-002 that authorizes the discharge of stormwater from the MS4 to
receiving waters, including Waters of the United States (WOTUS). The MS4 generally consists of roads, storm
drains, and infrastructure carrying runoff into drainage ways or ephemeral stream channels. The Town of Oro Valley
has a Stormwater Management Program (SWMP) that describes the control measures it uses to manage the
quality of discharges from the MS4. These BMPs are:
MCM-1. Public Education and Outreach.
MCM-2. Public Participation and Involvement.
MCM-3. Illicit Discharge Detection and Elimination.
MCM-4. Construction Site Runoff Control.
MCM-5. Post-Construction Runoff Control.
MCM-6. Pollution Prevention/Good Housekeeping for Municipal Operations.
The Town’s Stormwater Management Plan describes specific practices it uses to achieve compliance with Part 6.4
of the AZPDES Permit related to Minimum Control Measures, including specific implementation dates and
frequencies, measurable goals, and responsible departments. Our staff keeps track of these thirty-three (33)
targeted responsibilities, and has prepared the attached summary table showing project implementation in terms of
completed tasks that are either (A) ongoing or continuous, or (B) to be done a minimum of once each year.
The next scheduled update for the second will be prepared and distributed sometime after December 31, 2019.
FISCAL IMPACT:
This report is for information only.
SUGGESTED MOTION:
This report is for information only.
Attachments
1st Quarter 2019/2020 MS4 Compliance Schedule
2019/2020 Town of Oro Valley MS4 Compliance Schedule
July - Sept Oct - Dec Jan - Mar Apr - June
MCM-1 Public Education and Outreach
BMP 1.1 Create and update informational brochures (A)x
BMP 1.2 Distribution of informational brochures to the general public (A)x
BMP 1.3 Distribution of brochures to businesses that potentially affect stormwater quality (B)
BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter (B)
BMP 1.5 Outreach events at Town of Oro Valley schools (B)
BMP 1.6 Display of outreach materials on Town owned Sun Shuttle buses. (A)x
BMP 1.7 Stormwater content on the Town of Oro Valley website (A)x
BMP 1.8 Effective response to public inquiries (A)x
MCM-2 Public Participation and Involvement
BMP 2.1 Public participation through the Stormwater Utility Commission (SWUC) (A)x
BMP 2.2 Public involvement through notification of monthly SWUC meetings (A)x
BMP 2.3 Public interaction with SWU Staff (A)x
BMP 2.4 Solicitation of public comments regarding key components of utility operations (A)x
BMP 2.5 Encouragement of public participation via volunteer groups sponsored by the TOV (A)x
BMP 3.1 Revision and Implementation of an IDDE program (A)x
BMP 3.2 Mapping of the storm drain system (A)x
BMP 3.3 Identification and mapping of the MS4 (A)x
BMP 3.4 Identification and mapping of the Town’s municipal outfall inventory (A)x
BMP 3.5 Municipal employee illicit discharge training programs (B)
BMP 3.6 Training of Town volunteers (A)x
BMP 3.7 Written IDDE Procedures (A)x
BMP 4.1 Comprehensive pre-construction site plan review (A)x
BMP 4.2 Erosion and sediment control for capital improvement projects (A)x
BMP 4.3 Establishment and review of Town ordinances regarding disposal of hazardous construction site
waste, sediment control, and erosion control (A)x
BMP 4.4 Documentation of procedures (A)x
BMP 4.5 Personnel Qualifications and Education of Private Contractors/Developers (A)x
BMP 4.6 Establish Procedures for Receipt and Consideration of Constituent Submittals (A)x
BMP 5.1 Creation, review and enforcement of post-construction stormwater pollution prevention
regulatory mechanisms and standard operating procedures (A)x
BMP 5.2 Comprehensive GIS Inventory of Active and Finished Construction Projects (A)x
BMP 5.3 Implement Standard Operating Procedure on Post-Construction Inspections (A)x
BMP 5.4 Site Plan Reviews (A)x
BMP 6.1 Annual Inspection of Town of Oro Valley Municipal Operations and Maintenance Facilities (B)
BMP 6.2 Street Sweeping (A)x
BMP 6.3 Implementation of SPCC and Operation and Maintenance Plans for Town Maintenance
Facilities (A)x
BMP 6.4 Municipal Employee Training Program (B)
BMP 6.5 Town of Oro Valley Municipal Vehicle and Heavy Equipment Washing Procedures (A)x
BMP 6.6 Town of Oro Valley Fleet Maintenance Schedule (A)x
BMP 6.7 Facility Safety Data Sheet Inventory (A)x
(A) Ongoing and Continuous
(B) Done Only Once Per Fiscal Year
x means task completed during indicated quarter
F:\2 DIV STORMWATER\PROJECTS\Stormwater Management Plan (Annual Reports)\2019-2020\NOI-Implementation-Schedule
S. Bennett 09/26/2019
Quarter
MCM-5 Post-Construction Runoff Control
MCM-6 Pollution Prevention and Good Housekeeping for Municipal Operations
MCM-4 Construction Site Stormwater Run-Off Control
MCM-3 Illicit Discharge Detection and Elimination
Stormwater Utility Commission 4.
Meeting Date:10/17/2019
Submitted By:Yarina Hynd, Public Works
SUBJECT:
DISCUSSION OF STORMWATER UTILITY FISCAL YEAR 2019/2020 FINANCIAL UPDATE THROUGH AUGUST
2019
RECOMMENDATION:
This report is for informational purposes only.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
19_20 FY SW Financials through August 2019
ATTACHMENT DConsolidated Year-to-Date Financial Report through August, 2019FY 2019/2020FY 19/20 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Aug 2019General Fund 19,571,664 6,262,097 6,262,097 795,436 3,685,719 1,896,856 13,374 6,391,385 19,442,376 Highway Fund 866,907 822,706 822,706 178,348 39,202 699 218,249 1,471,364 Seizure & Forfeiture - Justice/State 229,363 1,466 1,466 2,379 16,513 18,892 211,937 Community Center Fund 495,932 963,841 963,841 213,445 170,435 750,158 2,347 1,136,385 323,388 Municipal Debt Service Fund 182,187 25,746 1,046,718 1,072,464 2,550 1,046,307 1,048,857 205,795 Oracle Road Debt Service Fund 9,922 - - 9,922 Alt Water Rscs Dev Impact Fee Fund 9,019,943 230,559 230,559 2,427 17,983 20,410 9,230,092 Potable Water System Dev Impact Fee Fund 5,808,880 114,852 114,852 2,427 266,613 269,040 5,654,692 Townwide Roadway Dev Impact Fee Fund 3,257,944 92,710 92,710 2,427 2,427 3,348,227 Parks & Recreation Impact Fee Fund 531,324 41,627 41,627 2,427 2,427 570,524 Police Impact Fee Fund 108,573 19,604 19,604 100,000 2,427 102,427 25,750 Capital Fund 3,515,884 501,722 501,722 740,970 740,970 3,276,636 PAG/RTA Fund 566,136 4,688 4,688 625,826 625,826 (55,003) Water Utility10,725,309 3,367,338 10,500 3,377,838 2,472 444,354 1,439,057 347,521 4,709,485 6,942,889 7,160,258 Stormwater Utility728,173 253,721 253,721 101,338 35,792 12,421 149,551 832,343 Benefit Self Insurance Fund 1,032,951 548,477 548,477 443,017 443,017 1,138,411 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Total 56,666,810 13,251,155 1,057,218 14,308,373 1,111,353 4,580,194 4,621,147 1,777,654 - 6,022,405 18,112,752 52,862,431 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Attachment D - Summary All Funds10/2/2019
Stormwater Utility Commission 5.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE
ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL
RECOMMENDATION:
Staff recommends approval of a no rate adjustment scenario.
EXECUTIVE SUMMARY:
Town Code 15-24-13 Section H says the Stormwater Utility Commission shall annually review the Stormwater
Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Staff reviewed
ongoing Stormwater Utility revenue and expenditures, and have determined that the current rate of $4.50/ERU will
be sufficient for FY 20/21 to cover the costs of stormwater management and to provide for the operation,
maintenance, and capital improvements of the stormwater system in the Town. Staff is recommending that the
current Stormwater Utility Fee of $4.50 remain unchanged.
BACKGROUND OR DETAILED INFORMATION:
Annual rate and financial discussion review September 2018 - No rate adjustment recommended
Annual rate and financial discussion review September 2017 - No rate adjustment recommended
Annual rate and financial discussion review August 2016 - No rate adjustment recommended
New rate adoption by Mayor and Council May 4, 2016
Initial rate review report on October 16, 2015 - “Stormwater Utility Rate Analysis” prepared by Assistant
Director Aimee Ramsey
Rate review, data analysis and scenario evaluation by the Stormwater Utility Commission January 2014 –
October 2015
FISCAL IMPACT:
There is no fiscal impact associated with adopting a no rate increase scenario for the Stormwater Utility. The
current rate provides the necessary revenue and resources to meet the code mandates placed on the Town by
both the federal (EPA) and state (ADEQ) jurisdictional authorities. The current rate is budgeted in this current fiscal
year and assumed as the base rate in future fiscal scenarios as represented on the 5-year forecast attached.
SUGGESTED MOTION:
I MOVE to (approve or deny) a recommendation to Mayor and Council to support a status quo base rate for the
Stormwater Utility for the upcoming fiscal year 2020-2021.
Attachments
Stormwater Rate Analysis PowerPoint
Stormwater Fund 5 Year Forecast