HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (144)AGENDA
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
MARCH 21, 2019
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - At this time, any member of the public is allowed to
address the Commission on any issue not listed on today’s agenda. Pursuant to
the Arizona Open Meeting Law, individual Commission members may ask Town
staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Stormwater Utility
Commission may not discuss or take legal action on matters raised during "Call
to the Audience." In order to speak during "Call to the Audience" please specify
what you wish to discuss when completing the blue speaker card.
1. Approval of February 21, 2019 regular session minutes
2. Council Liaison comments
3. Discussion of Stormwater meetings and events
4. Discussion of on-going Stormwater projects
a. Status of on-going FEMA-grant applications
5. Discussion of Stormwater Financials
FUTURE AGENDA ITEMS
SET TIME OF NEXT MEETING:
APRIL 18, 2019
LOCATION: HOPI CONFERENCE RM
TIME: 4:00 P.M.
ADJOURNMENT
POSTED: 3/14/19 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public
inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the
Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any
person with a disability needs any type of accommodation, please notify the Town
Clerk’s Office at least five days prior to the Commission meeting at 229-4700.
INSTRUCTION TO SPEAKERS
Members of the public have the right to speak during any posted public hearing.
However, those items not listed as a public hearing are for consideration and
action by the Stormwater Utility Commission during the course of their business
meeting. Members of the public may be allowed to speak on these topics at the
discretion of the Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete
a blue speaker card and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak
during “Call to Audience,” please specify what you wish to discuss when completing the
blue speaker card.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions,
and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and
Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of
Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Planning and Zoning Commission, and Water Utility Commission may attend the above
referenced meeting as a member of the audience only.”
ATTACHMENT FConsolidated Year-to-Date Financial Report through December, 2018 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Dec 2018General Fund - Unassigned 15,147,450 19,286,099 19,286,099 1,877,713 12,527,346 4,204,539 138,028 18,747,625 15,685,923 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 960,719 1,814,082 1,814,082 1,051,247 314,276 1,365,523 1,409,278 Seizure & Forfeiture - Justice/State 402,290 34,397 34,397 22,210 83,176 13,989 119,375 317,312 Community Center Fund (71,563) 2,954,039 2,954,039 321,717 318,640 2,460,875 2,633 3,103,865 (221,389) Municipal Debt Service Fund 88,735 71,538 881,094 952,632 7,610 902,054 909,664 131,703 Oracle Road Debt Service Fund 7,477 169,309 169,309 166,439 166,439 10,347 Alternative Water Resources Dev Impact Fee Fund 7,878,052 767,979 767,979 75,575 18,302 93,877 8,552,154 Potable Water System Dev Impact Fee Fund 6,013,007 411,958 411,958 1,191 654,167 266,613 921,971 5,502,994 Townwide Roadway Development Impact Fee Fund 2,296,534 471,250 471,250 4,235 4,235 2,763,549 Parks & Recreation Impact Fee Fund 272,087 134,653 134,653 - 406,740 Police Impact Fee Fund 653,982 50,519 50,519 - 704,501 General Government Impact Fee Fund 3,555 20 20 - 3,575 Capital Fund 3,323,727 384,502 3,168,199 3,552,701 35,000 2,346,431 2,381,431 4,494,997 PAG/RTA Fund 695,684 283,132 283,132 486,588 486,588 492,228 Water Utility9,680,488 11,575,282 11,575,282 2,581 1,529,650 3,295,996 500,771 4,459,010 9,788,009 11,467,762 Stormwater Utility759,242 706,156 706,156 326,601 149,714 30,157 506,472 958,926 Benefit Self Insurance Fund 736,508 1,723,164 1,723,164 1,831,821 1,831,821 627,851 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,305,639 40,838,080 4,049,293 44,887,373 2,202,011 15,775,694 12,459,772 4,195,302 - 5,794,116 40,426,895 54,766,118 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2018-2019\2Q\Dec\Attachment F - Summary All Funds2/18/2019
ATTACHMENT DConsolidated Year-to-Date Financial Report through January, 2019 FY 2018/2019FY 18/19 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Jan 2019General Fund - Unassigned 15,147,450 22,001,656 22,001,656 1,877,713 14,702,209 4,856,661 175,653 21,612,237 15,536,869 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Committed 960,719 2,120,014 2,120,014 1,239,940 362,784 1,602,724 1,478,008 Seizure & Forfeiture - Justice/State 402,290 43,110 43,110 29,216 87,249 13,989 130,453 314,947 Community Center Fund (71,563) 3,590,642 3,590,642 354,035 358,454 2,771,275 2,633 3,486,397 32,682 Municipal Debt Service Fund 88,735 138,009 881,094 1,019,103 7,610 1,028,672 1,036,282 71,556 Oracle Road Debt Service Fund 7,477 169,309 169,309 166,439 166,439 10,347 Alternative Water Resources Dev Impact Fee Fund 7,878,052 846,615 846,615 75,575 34,021 109,596 8,615,071 Potable Water System Dev Impact Fee Fund 6,013,007 454,077 454,077 1,191 654,858 298,970 955,019 5,512,065 Townwide Roadway Development Impact Fee Fund 2,296,534 522,915 522,915 4,235 4,235 2,815,214 Parks & Recreation Impact Fee Fund 272,087 164,637 164,637 - 436,724 Police Impact Fee Fund 653,982 61,398 61,398 - 715,380 General Government Impact Fee Fund 3,555 25 25 - 3,580 Capital Fund 3,323,727 419,535 3,168,199 3,587,734 35,000 2,753,452 2,788,452 4,123,009 PAG/RTA Fund 695,684 285,475 285,475 487,738 487,738 493,421 Water Utility9,680,488 9,543,275 3,200,000 12,743,275 2,581 1,791,277 3,716,651 586,386 4,891,080 10,987,974 11,435,789 Stormwater Utility759,242 854,106 854,106 382,908 177,340 30,157 590,405 1,022,943 Benefit Self Insurance Fund 736,508 2,029,334 2,029,334 2,065,371 2,065,371 700,471 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Energy Efficiency Project Fund 86 - - 86 Total 50,305,639 43,244,133 7,249,293 50,493,426 2,234,329 18,504,004 14,156,707 4,743,123 - 6,385,161 46,023,322 54,775,743 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2018-2019\3Q\Jan\Attachment D - Summary All Funds3/11/2019
TOWN OF ORO VALLEY
Page 1 of 2
Stormwater Utility Commission Report MEETING DATE: March 21, 2019
SUBMITTED BY: Justin Turner, Senior Stormwater Engineer
DEPARMENT: Public Works
Information
SUBJECT: Catalina Ridge Wash and Highland Wash,
Status of Current and Proposed FEMA Mitigation Grant Proposals
RECOMMENDATION:
This report is for informational purposes only. No action is required to be taken.
EXECUTIVE SUMMARY:
The Stormwater Utility submitted two grant applications to FEMA to help pay to reconstruct a portion of Catalina
Ridge Wash. Staff are currently preparing another grant application for lower Highland Wash, with the NOI
submittal sometime mid-2019.
BACKGROUND OR DETAILED INFORMATION:
FEMA, through their Flood Mitigation Assistance (FMA) Program, makes Federal funds available, on an annual
basis, to qualified State, local and tribal governments for flood-damage mitigation. In this case, mitigation is
defined as a sustained action taken to reduce or eliminate long-term risk to people and property from natural
hazards and their effects. The goal of the FMA Program is to reduce or eliminate claims under the National
Flood Insurance Program.
FEMA administers three types of grants within their FMA Program: (1) Hazard Mitigation Grant Program (HMGP);
(2) the Pre-Disaster Mitigation (PDM) program; and (3) Flood Mitigation Assistance (FMA) program. More
specifically,
• HMGP assists in implementing long-term hazard mitigation measures following Presidential disaster
declarations (such as a wildfire).
• Pre-Disaster Mitigation (PDM) provides funds on an annual basis for hazard-mitigation planning and the
implementation of mitigation projects prior to a disaster. The goal of the PDM program is to reduce overall
risk to the population and structures, while at the same time reducing reliance on Federal funding from
actual disaster declarations.
• Flood Mitigation Assistance (FMA) Program provides funds on an annual basis for flood mitigation
planning and the implementation of flood mitigation projects. The goal of the FMA Program is to reduce
or eliminate claims under the National Flood Insurance Program.
With these possible funding sources in mind, Town staff identified two existing constructed drainage channels in
need of long-term hazard-mitigation measures. These two are locally known as the Catalina Ridge Channel and
the Highland Wash Channel. Applications are typically submitted for possible acceptance to the Arizona
Department of Emergency and Military Affairs, Emergency Management- Recovery Branch (ADEMA).
TOWN OF ORO VALLEY
Page 2 of 2
Stormwater Utility Commission Report MEETING DATE: March 21, 2019
The Catalina Ridge HMGP (Post Fire) application was submitted to ADEMA on December 28, 2018, and was
deemed qualified, and is now awaiting review and/or possible acceptance from FEMA Region IX no sooner than
May 30, 2019.
The Catalina Ridge PDM application was submitted to ADEMA on January 11, 2019, and it too was deemed
qualified, and is now awaiting review and/or possible acceptance from FEMA Region IX no sooner than May 30,
2019.
The Highland Wash PDM application is currently being prepared, with an anticipated submittal by June 1st,
2019, depending on when announced by ADEMA.
FISCAL IMPACT:
The Catalina Ridge HMGP and PDM applications were based on an estimated total construction cost of $2.1M,
with a 25% local contribution coming from the Pima County Regional Flood Control District, and with project
design and project management by the Town.
The Highland Wash PDM application is still being prepared, and is waiting for completion of the concept plan,
Opinion of Probable Construction Cost (OPCC), and Benefit/Cost Ratio, with an anticipated grant-application
submittal sometime around May 1st, 2019. At that time, a better understanding of the fiscal impact of the project
will be known.
SUGGESTED MOTIONS:
This report is for information only.
Attachments:
None.
File: F:\2 DIV STORMWATER\1 Stormwater Utility Commission\2019 SWUC Agendas, Minutes, Members\2019 Agendas and Attachments\3 Mar
2019 Agenda\Attachments
ATTACHMENT E
December YTD Financial Status FY 2018/2019
Stormwater Utility Fund
% Budget Completion through December--50%
Actuals
thru 12/2018 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
REVENUES:
STATE GRANTS - 2,000,000 0.0% - -100.0%
CHARGES FOR SERVICES 705,109 1,407,000 50.1% 1,409,157 0.2%
INTEREST INCOME 837 2,000 41.9% 1,300 -35.0%
MISCELLANEOUS 210 - 0.0%210 0.0%
TOTAL REVENUES 706,156 3,409,000 20.7% 1,410,667 -58.6%
Actuals
thru 12/2018 Budget
%
Actuals
to
Budget
Year End
Estimate *
YE %
Variance
to Budget
EXPENDITURES:
PERSONNEL 326,601 768,987 42.5% 724,468 -5.8%
OPERATIONS & MAINTENANCE 149,714 328,362 45.6% 328,362 0.0%
CAPITAL 30,157 2,254,500 1.3%243,618 -89.2%
TOTAL EXPENDITURES 506,472 3,351,849 15.1% 1,296,448 -61.3%
Does not include non-cash outlays for depreciation
SURPLUS / (DEFICIT) 199,684 57,151 114,219
* Year-end estimates are subject to further revision
TOWN OF ORO VALLEY
Page 1 of 2
Stormwater Utility Commission Report MEETING DATE: March 21, 2019
SUBMITTED BY: Justin Turner, Senior Stormwater Engineer
DEPARMENT: Public Works
Information
SUBJECT: Catalina Ridge Wash and Highland Wash,
Status of Current and Proposed FEMA Mitigation Grant Proposals
RECOMMENDATION:
This report is for informational purposes only. No action is required to be taken.
EXECUTIVE SUMMARY:
The Stormwater Utility submitted two grant applications to FEMA to help pay to reconstruct a portion of Catalina
Ridge Wash. Staff are currently preparing another grant application for lower Highland Wash, with the NOI
submittal sometime mid-2019.
BACKGROUND OR DETAILED INFORMATION:
FEMA, through their Flood Mitigation Assistance (FMA) Program, makes Federal funds available, on an annual
basis, to qualified State, local and tribal governments for flood-damage mitigation. In this case, mitigation is
defined as a sustained action taken to reduce or eliminate long-term risk to people and property from natural
hazards and their effects. The goal of the FMA Program is to reduce or eliminate claims under the National
Flood Insurance Program.
FEMA administers three types of grants within their FMA Program: (1) Hazard Mitigation Grant Program (HMGP);
(2) the Pre-Disaster Mitigation (PDM) program; and (3) Flood Mitigation Assistance (FMA) program. More
specifically,
• HMGP assists in implementing long-term hazard mitigation measures following Presidential disaster
declarations (such as a wildfire).
• Pre-Disaster Mitigation (PDM) provides funds on an annual basis for hazard-mitigation planning and the
implementation of mitigation projects prior to a disaster. The goal of the PDM program is to reduce overall
risk to the population and structures, while at the same time reducing reliance on Federal funding from
actual disaster declarations.
• Flood Mitigation Assistance (FMA) Program provides funds on an annual basis for flood mitigation
planning and the implementation of flood mitigation projects. The goal of the FMA Program is to reduce
or eliminate claims under the National Flood Insurance Program.
With these possible funding sources in mind, Town staff identified two existing constructed drainage channels in
need of long-term hazard-mitigation measures. These two are locally known as the Catalina Ridge Channel and
the Highland Wash Channel. Applications are typically submitted for possible acceptance to the Arizona
Department of Emergency and Military Affairs, Emergency Management- Recovery Branch (ADEMA).
TOWN OF ORO VALLEY
Page 2 of 2
Stormwater Utility Commission Report MEETING DATE: March 21, 2019
The Catalina Ridge HMGP (Post Fire) application was submitted to ADEMA on December 28, 2018, and was
deemed qualified, and is now awaiting review and/or possible acceptance from FEMA Region IX no sooner than
May 30, 2019.
The Catalina Ridge PDM application was submitted to ADEMA on January 11, 2019, and it too was deemed
qualified, and is now awaiting review and/or possible acceptance from FEMA Region IX no sooner than May 30,
2019.
The Highland Wash PDM application is currently being prepared, with an anticipated submittal by June 1st,
2019, depending on when the submittal date is announced by ADEMA.
FISCAL IMPACT:
The Catalina Ridge HMGP and PDM applications were based on an estimated total construction cost of $2.1M,
with a 25% local contribution coming from the Pima County Regional Flood Control District, and with project
design and project management by the Town.
The Highland Wash PDM application is still being prepared, and is waiting for completion of the concept plan,
Opinion of Probable Construction Cost (OPCC), and Benefit/Cost Ratio, with an anticipated grant-application
submittal sometime around May 1st, 2019. At that time, a better understanding of the fiscal impact of the project
will be known.
SUGGESTED MOTIONS:
This report is for information only.
Attachments:
None.
File: F:\2 DIV STORMWATER\1 Stormwater Utility Commission\2019 SWUC Agendas, Minutes, Members\2019 Agendas and Attachments\3 Mar
2019 Agenda\Attachments