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HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (148)AGENDA ORO VALLEY STORMWATER UTILITY COMMISSION REGULAR SESSION JUNE 20, 2019 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4 P.M. CALL TO ORDER ROLL CALL CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. 1. Approval of May 16, 2019 regular session minutes 2. Town Council Liaison Joyce Jones-Ivey report about recent Town Council meetings concerning Stormwater issues 3. Discussion of Stormwater meetings and events a. Chair DeSantis discussion with the Mayor recap 4. Discussion of on-going Stormwater projects a. Status of on-going FEMA-grant applications b. Status of MS4 NOI / Stormwater Management Program Update c. Update on Lambert Lane / Cholla Wash Dip Crossing Repair d. Update on El Conquistador Slope Erosion Mitigation Project 5. Discussion of Stormwater Financials FUTURE AGENDA ITEMS NEXT REGULAR SESSION MEETING: JULY 18, 2019 LOCATION: HOPI CONFERENCE ROOM TIME: 4:00 P.M. ADJOURNMENT POSTED: 6/13/19 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Stormwater Utility Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. and 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTION TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Stormwater Utility Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Page 1 of 7 THIS SECTION FOR STATE USE ONLY Received By: Date Received: Revision Requested: Point of Contact: State Hazard Mitigation Officer Office: 602-464-6349 Email: Lucrecia.Hernandez@azdema.gov Hazard Mitigation Assistance (HMA) Notice Of Intent (NOI) STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS NOTE: NOI Cover Sheet - Part A (with original ink signature) must be scanned and emailed as a separate file. Remainder of NOI form (Part B) must be saved and submitted in original .pdf format (not scanned). Any additional supporting information may be submitted as separate additional electronic files. 1.Legal Name: Organizational Unit: 3. 5.$ $ Total Proposed Project Cost: Federal Share (up to 75%): Non-Federal Match (at least 25%):$ Final Version: NOTE: "NOI Form - Part B" will not be accepted without an accompanying "NOI Cover Sheet - Part A" correctly filled out and submitted. NOI Form - Part B Multiple Submissions: Project Title: % % Federal Share Percentage: Non-Federal Percentage: 2. This NOI is for a (check one):4.Project Plan 5% initiative (HMGP only) Do you qualify as an Impoverished Community?6. More detailed information is provided in the HMA Guidance, Part III, C, and Cost Sharing, available at http://www.fema.gov/media-library/assets/documents/103279. Yes No Unsure v.12-6-17 Page 2 of 7 CONTACT INFORMATION 7. The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, answering questions and/or making revisions. Ms. Mr. Mrs. First Name:Last Name: Title: Organization: Street Address: City: State: Zip Code: Telephone: Fax: Mobile: E-mail Address: The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact’s absence. Ms. Mr. Mrs. First Name: Last Name: Title: Organization: Street Address: City: State: Zip Code: Telephone: Fax: Mobile: E-mail Address: 9.Applicant Agent (If different from Primary or Alternate Point of Contact): Ms. Mr. Mrs. First Name: Last Name: Title: Organization: Street Address: City: State: Zip Code: Telephone: Fax: Mobile: E-mail Address: Primary Point of Contact:Please check this box if the Primary Point of Contact is also the Applicant Agent 8.Alternate Point of Contact:Please check this box if the Alternate Point of Contact is also the Applicant Agent The Applicant Agent is the person that is the official and legal recipient of potential funding on the behalf of an entity. v.12-6-17 Page 3 of 7 10.Provide the Latitude and Longitude for: Latitude: Longitude: Project Location (If project is for a large area, provide coordinates for each "corner" of the project's area.) Latitude: Longitude: SITUATION DESCRIPTION 11.Describe the problem to be solved. If applicable, include past occurences and how often they occur. 12.Population Affected Provide the number of each type of structure (listed below) in the project area. Include all structures in project area. residential properties businesses / commercial properties public buildings schools / houses of worship critical facilities/infrastructure v.12-6-17 Latitude: Longitude: Latitude: Longitude: SCOPE OF WORK 13.Project Description Describe, in detail, the proposed project. Explain how the proposed project will solve the problem(s) and provide the level(s) of protection. Include a description of the desired outcome and methodology of the mitigation activity in terms of mitigation objectives to be achieved. 14.Alternative Solutions List the titles of three (3) Alternative Solutions for this project (one of which may be "No Alternative"). a. b. c. Page 4 of 7 v.12-6-17 Page 5 of 7 Budget In this section, provide the details of all costs of the project. For estimates, reasonable projections are essential. a.Estimated Cost for Acquisition b.Estimated Cost for Demolition c.Estimated Force Account Labor Costs d.Estimated Force Account Equipment Costs g.Estimated Project Management Costs Total Estimated Cost 15. h.Estimated Contract Costs i.Estimated Permits/Licensing Costs j.Estimated Legal Costs k.Estimated Other Costs - l.Estimated Other Costs - m.Estimated Other Costs - 16.Non-Federal Funding Share (25% of Total Cost) List all sources and amounts utilized in the non-federal share including all in-kind services. In-kind services may not exceed the 25% non-federal share. If any portion of the non-Federal share will come from non-applicant sources (donated services, private donation, etc.), attach letters of funding commitment for each non-applicant source. Source Name of Source Agency Type Funding Amount Commitment Letter Attached? $ $ $ $ $ Source = Local, Private Non-Profit, Other Source Agency = Specific entity providing match Type Funding = Administration, Cash, Consulting Fees, Engineering Fees, Equipment Operation/Rental, Labor, Supplies, Other $ $ $ $ $ $ $ $ $ $ $ $ Enter the Benefit Cost benefits, cost, and ratio determined prior to application. If Benefit Cost Analysis was not required or waived, place an “N/A” in the blanks, and provide explanation below (c.) for the exemption. Was the BCA calculated using the most current FEMA BCA Toolkit version? Yes No Benefit: $ Cost: $ Ratio: N/Ab. Benefit Cost Analysis (BCA)17. a. A project must show a benefit-to-cost ratio of 1 or greater to be eligible for HMA grant funding. If the most current FEMA BCA Toolkit version was not used, qualitatively describe why you think the benefits (damages or losses avoided) to people, property, the environment, emergency services and/or critical infrastructure is great enough to justify the project cost. Please explain why you believe that if calculated, your BCA would meet the minimum 1.0 requirement. c. v.12-6-17 Page 6 of 7 19.Maintenance The following questions are to give assurance on the project’s maintenance over its useful life. Please answer each question and give a brief explanation. a. b. c. Will the project require periodic maintenance? For how long? If yes, who will provide the maintenance? What is the estimated cost of maintenance on an annual basis? 18.Timeline Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity, i.e., appraisals, title search, closing, etc., and provide a description of the task’s purpose.The first and last entries are state requirements and have already been entered. Task 1:DEMA Initial grant management and processing Timeframe: 30 days The initial period for setting up the grant managment process and contractual Applicant Agreement. The timeframe reflects up to a 30 day period. Task 2: Timeframe: Task 3: Timeframe: Task 4: Timeframe: Task 5: Timeframe: Task 6: Timeframe: Task 7: Timeframe: Task 8: State Compliance Review and Closeout Timeframe: 60 days Financial and project reconciliation with local, state, and federal concurrence. Total Timeframe (must not exceed 1,095 days, 36 months, or 3 years) Timeframe: Yes No $ Property Owner Street Address Policy Number Repetive Loss Property? 20.NFIP Properties Please list any NFIP properties in the project area. Severe Repetive Loss Property? a. b.If there are additional NFIP properties not listed above, please note the number of additional properties. v.12-6-17 Note - For PDM and FMA applications, the "DEMA Initial grant management and processing" time does NOT include FEMA review period for eligibility or Enviromental/Historical Review compliance. Please estimate and include the FEMA review time as Task 2. FEMA review and award period for PDM and FMA applications Depending upon complexity, this period may be months and can exceed a year. Page 7 of 7 PROJECT OVERVIEW 21.Yes No Does your community have a current FEMA approved multi-hazard mitigation plan? Expires on: 22.Is the community a member of good standing with the National Flood Insurance Program? 23.Has the community adopted the IBC nationally recognized building code? Name of plan. 24.Does your community have a Community Rating System (CRS)? Yes No Yes No 25.Is your community a FireWise Community? 26.Is your community a Storm Ready Community? 27.Does your community have a Community Wildfire Protection Plan? 33.Has the applicant successfully implemented previous mitigation grants? Yes No Yes No Yes No Yes No 28.Does the project reduce the needs for emergency services? 29.Does the project reduce threats to multiple communities? 30.Does the project reduce the risk to life safety? 32.Is the applicant willing to increase their "non-federal" match funding for this project? 31.Does the project reduce the risk to property damage? 36. 34.If the project is flood related, is the project involve a Repetitive Loss structure? 35.If the project is flood related, is the project involve a Severe Repetitive Loss structure? Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 38.Enter any additional comments related to this project? Are you submitting additional supporting documentation for this NOI? (Not required)? Does the project involve significant Environmental, Historical or legal issues? If so, please list.Yes No 37. v.12-6-17 4 3 2 1 W L A M B E R T L N W L A M B E R T L N W M A T T E R H O R N S T W APPAL ACHIAN ST N HI GHL ANDS DRN E V E RE S T AV N KILIMANJARO AVW ANDE S ST N PYRENEES AVW V E S U V I U S S T N RAINIER AVW S H E N A N D O A H S TN S T ROMBOL I AV N MONT BLANC AVW OLYMPUS ST W W EIS SHORN ST N D E S E R T W H IS P E R W Y N KITTATINNY AVW ADIRONDACK ST N CHAPIN CTN CALLE MI RA MESAN CLOUD DANCER CTW PASEO RIO GRANDE E BREARLEY DRW ADIRONDACK ST INA ORACLEMAGEE TANGERINE MOORE LA CANADATHORNYDALELA CHOLLALA M B E R TSHANNONNARANJA CAMINO DE OESTEWILDS CHRISTIEProject Latitude & Longitude Coordinates Point One 32.403076, -110.972933 (Sedimentation Basin) Point Two 32.402461, -110.973215 (Earthen Embankment) Point Three 32.40052, -110.972985 (Trapezoidal Channel) Point Four 32.397891, -110.973035 (Trapezoidal Channel) ProjectLocation ¯ Feet0250500 Project Location Map Legend Project Extent 2013 Preliminary Highland W ash Flood Plain Lower Highland Wash Flood Control Project ¯ L A M B E R T P U S C H V I E W Lower Highland Wash Flood Control Project Preliminary Floodplain Boundary Mapof Lower Highland Wash The floodplain information on this on this m ap was provided by the Pima County Regional Flood Control District. Legend Lots in Flood Plain Highland Wash & Tributaries Major Streets The Highlands Subdivision Preliminary Highland W ash Flood Plain Feet0250500 February 28, 2018¯ Project Location Lower Highland Wash Flood Control Project This Section Pulled From FIRM Panel Number 04019C1089 Legend Project Extent Project On DFIRM ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL 201 CLEARING & GRUBBING 1 LS 22,000.00$ 22,000.00$ 202.1 REMOVE & DISPOSE OF EXIST. CONC. BANK & BOTTOM PROTECTION 850 SY 37.50$ 31,875.00$ 202.2 REMOVE & DISPOSE OF EXIST. CONC. SIDE SPILLWAYS 5 EA 2,195.00$ 10,975.00$ 202.3 REMOVE & DISPOSE OF MISCELLANEOUS ITEMS 1 LS 18,545.00$ 18,545.00$ 202.4 REMOVE & SALVAGE EXIST. ROCK RIP RAP 400 CY 18.75$ 7,500.00$ 203.1 CHANNEL EXCAVATION 8,000 CY 18.00$ 144,000.00$ 203.2 BORROW FOR CHANNEL EMBANKMENT 2,500 CY 22.90$ 57,250.00$ 203.3 BORROW FOR LEVEE 15,650 CY 24.90$ 389,685.00$ 303.1 CHANNEL MAINTENANCE WAY (RWRD Std Dtl 111 w/a 2-inch Stabilized DG surface)2,155 SY 15.65$ 33,725.75$ 303.2 LEVEE & SEDIMENT SILL MAINTENANCE ACCESS (N Shore Cliff Dr Extension)1,560 SY 15.65$ 24,414.00$ 303.3 ACCESS RAMP TO CHANNEL BOTTOM (From Appalachan Way) (Incld excav & grading)90 SY 43.00$ 3,870.00$ 701 MAINTENANCE OF TRAFFIC 1 LS 23,650.00$ 23,650.00$ 901 MOBILIZATION 1 LS 106,500.00$ 106,500.00$ 912.1 CONCRETE CHANNEL LINING (8") (Class A, f'c = 3,000 psi) (incld. reinforcing steel)650 CY 500.00$ 325,000.00$ 912.2 CONCRETE CHANNEL LINING (6") (Class A, f'c = 3,000 psi) (incld. WWF)445 CY 470.00$ 209,150.00$ 912.3 CONC. CHUTE w/SEDIMENT SILL, ENERGY DISSIPATING BLOCKS & SLOPE PAVING (10") (Class A, f'c = 3,000 psi) (incld reinforcing steel and US cut off wall) 380 CY 560.00$ 212,800.00$ 912.4 6"-CONCRETE LEVEE FACIING (Incld. toe excav & WWF)495 CY 470.00$ 232,650.00$ 912.5 CONCRETE SIDE SPILLWAYS (Incld grading & WWF)5 EA 945.00$ 4,725.00$ 933 HAND RAIL (PAG Std Dtl 105)3,470 LF 54.50$ 189,115.00$ 2,047,429.75$ (5% of OPCC)102,371.49$ TOTAL: (incld contingency) 2,149,800.25$ NOTE: * TOTAL COST IS EXCLUSIVE OF THE COST OF ENGINEERING DESIGN AND CONSTRUCTION PERIOD SERVICES. * A TEMPORARY CONSTRUCTION EASEMENT WILL BE REQUIRED FOR ACCESS OVER PRIVATE STREETS HIGHLAND WASH CHANNEL SEGMENT IMPROVEMENTS PRE-DESIGN/GRANT APPLICATION 5/14/2019 OPINION OF PROBABLE CONSTRUCTION COST (OPCC) CONTINGENCY FOR CONCEPTUAL DESIGN & INFLATION (2-year estimate to construction start) BASE BID OPINION OF PROBABLE CONSTRUCTION COST TOTAL SEGMENT 'A': HIGHLANDS MOBILE HOME PARK (North Boundary) TO INLET OF 3 BBL, 10'x5' RCBC SEGMENT 'B': LAMBERT LANE ARCH CULVERT OUTLET TO CANADA DEL ORO WASH TOWN OF ORO VALLEY Page 1 of 2 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 SUBMITTED BY: Justin Turner, Senior Stormwater Engineer DEPARTMENT: Public Works Information SUBJECT: Status of on-going FEMA-grant applications RECOMMENDATION: This report is for informational purposes only. No action is required to be taken. EXECUTIVE SUMMARY: During this current Fiscal Year 2018-2019, the Stormwater Utility submitted four grant applications to the Arizona Department of Emergency and Military Affairs, ADEMA for their consideration. Two of these applications were for repairs to the Catalina Ridge Channel, and another application was for the reconstruction of lower Highland Wash. In addition, earlier this month, the Stormwater Utility submitted its fourth grant application to ADEMA, and this one was for Phase II Lambert Lane At-Grade Wash Crossing Improvements. Other than acknowledging receipt of these four applications, the Stormwater Utility has not heard from ADEMA regarding possible awards. BACKGROUND OR DETAILED INFORMATION: The ADEMA Mitigation Group is responsible for managing grants from three FEMA Hazard Mitigation Assistance (HMA) grant programs (Pre-Disaster Mitigation, Flood Mitigation Assistance, and Hazard Mitigation Grant Program). In addition, ADEMA is also responsible for making local funds available through the Arizona State Emergency Council (SEC). FEMA, through their Flood Mitigation Assistance (FMA) Program, makes Federal funds available, on an annual basis, to qualified State, local and tribal governments for flood-damage mitigation. In this case, mitigation is defined as a sustained action taken to reduce or eliminate long-term risk to people and property from natural hazards and their effects. The goal of the FMA Program is to reduce or eliminate claims under the National Flood Insurance Program. FEMA administers three types of grants within their FMA Program: (1) Hazard Mitigation Grant Program (HMGP); (2) the Pre-Disaster Mitigation (PDM) program; and (3) Flood Mitigation Assistance (FMA) program. More specifically, • HMGP assists in implementing long-term hazard mitigation measures following Presidential disaster declarations (such as after a large wildfire). • Pre-Disaster Mitigation (PDM) provides funds on an annual basis for hazard-mitigation planning and the implementation of mitigation projects prior to a disaster. The goal of the PDM program is to reduce overall risk to the population and structures, while at the same time reducing reliance on Federal funding from actual disaster declarations. • Flood Mitigation Assistance (FMA) Program provides funds on an annual basis for flood mitigation planning and the implementation of flood mitigation projects. The goal of the FMA Program is to reduce or eliminate claims under the National Flood Insurance Program. TOWN OF ORO VALLEY Page 2 of 2 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 The State of Arizona also makes funding available for flood-damage prevention. More specifically, • Arizona State Emergency Council (SEC) is authorized to allocate available State funds to respond to, and recover from, man-made or natural disasters resulting in a Governor’s Declaration of Emergency, The goal is the SEC program is to respond to emergency situations which were beyond the capability and resources of local government, as well as to buy down future risk. This Fiscal Year 18-19, Town of Oro Valley submitted four grant applications, as follows. The Catalina Ridge HMGP (Post Fire) application was submitted to ADEMA on December 28, 2018, and was deemed qualified, and is now awaiting review and/or possible acceptance from FEMA Region IX no sooner than May 30, 2019. Still no new information to report. The Catalina Ridge PDM application was submitted to ADEMA on January 11, 2019, and it too was deemed qualified, and is now awaiting review and/or possible acceptance from FEMA Region IX no sooner than May 30, 2019. Still no new information to report. The Highland Wash PDM application was submitted to ADEMA on May 15, 2019, and was deemed qualified, and is now awaiting review and/or possible acceptance from FEMA Region XI. The Notice of Funding Opportunity is expected August 2019, at which time we will be notified whether this project moves forward in the application process. The Lambert Lane SEC application was submitted to ADEMA on June 5, 2019, and its receipt was acknowledged the same day. Nothing is known about when to expect further notification. This is a new application, and the Stormwater Utility was given less than 24 hours to respond to the ADEMA solicitation. FISCAL IMPACT: The Catalina Ridge HMGP and PDM applications were based on an estimated total construction cost of $2.2M, with a 25% local contribution coming from the Pima County Regional Flood Control District, and with project design and project management by the Town. The Highland Wash PDM application was based on an estimated total construction cost of $2.1M with a 25% local contribution, with anticipated local contribution coming from the Pima County Regional Flood Control District, and with project design and project management by the Town. The Lambert Lane SEC application was based on an estimated total construction cost of $220K with a 25% local contribution by the Town, including project design and project management. SUGGESTED MOTIONS: This report is for information only. Attachments: None File: F:\2 DIV STORMWATER\1 Stormwater Utility Commission\2019 SWUC Agendas, Minutes, Members\2019 Agendas and Attachments\6 June 2019 Agenda\Attachments TOWN OF ORO VALLEY MS4 76989 SMALL MS4 PERMIT FINAL AUTHORIZATION Dear Applicant, The Arizona Department of Environmental Quality (ADEQ) completed its review and determined the NOI and the identified BMPs satisfactorily comply with Arizona Pollutant Discharge Elimination System (AZPDES) Small MS4 permit (No. AZG2016-002) requirements. ADEQ has approved your request to manage your Small MS4 NOI in myDEQ. You must now modify and terminate your NOI or submit an e-DMR 24/7 through myDEQ. MS4 Name: TOWN OF ORO VALLEY MS4 LTF#: 76989 Thank you for your efforts to comply with Arizona's environmental requirements. Should you have any comments or questions regarding this matter, please do not hesitate to contact ADEQ at (602)-771-4409. Attached are the following documents for your review: • Small MS4 General Permit • Small MS4 Authorization Certificate • CROMERR Copy of Record (EPA CROMERR Certified Document) • Hash Key (Key used to CROMERR Certify) Thank you, TOWN OF ORO VALLEY Page 1 of 1 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 SUBMITTED BY: Justin Turner, Senior Stormwater Engineer DEPARTMENT: Public Works Information SUBJECT FOR DISCUSSION: Status of MS4 NOI / Stormwater Management Program Update RECOMMENDATION: This report is for informational purposes only. No action is required to be taken. EXECUTIVE SUMMARY: ADEQ recently announced that MS4 reporting was going paperless, and that MS4 Phase II communities, including the Town of Oro Valley, will need to update their Notice of Intent (NOI) to include specific additional information. ADEQ’s request also included the requirement to update the corresponding portions of the Town’s Stormwater Management Program. The Stormwater Utility made the required changes to the Town’s NOI, and this information was submitted using ADEQ’s myDEQ e-Permitting/e-Compliance Online Portal. Revision to the Town’s Stormwater Management Program document have been started, and are expected to be completed later this calendar year. A copy of the Town’s myDEQ submittal and ADEQ’s acceptance letter is attached. BACKGROUND OR DETAILED INFORMATION: Each year the Town of Oro Valley is required to submit annual reports to ADEQ in which information is given about, among other things, the status of compliance, and an evaluation of the appropriateness and efficacy of the selected Best Management Practices. This annual report is submitted electronically based on performance criteria outlined in the Town’s most recent Notice of Intent (NOI). This year, ADEQ required communities to provide additional information in their annual report about Best Management Practices and their specific performance metrics. ADEQ also announced that MS4 reporting was going paperless and submissions were to be made using their myDEQ e-Permitting/e-Compliance Online Portal. The Stormwater Utility complied with this request and updated the Town’s NOI. A copy of the myDEQ input summary is attached along with an ADEQ submittal acceptance letter. FISCAL IMPACT: This report is for information only. SUGGESTED MOTIONS: This report is for information only. Attachments: (1) ADEQ MS4 General Permit NOI Summary and (2) ADEQ Notice of NOI Compliance File: F:\2 DIV STORMWATER\1 Stormwater Utility Commission\2019 SWUC Agendas, Minutes, Members\2019 Agendas and Attachments\6 June 2019 Agenda\Attachments Page 1 of 26 www.azdeq.gov ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY 1110 West Washington Street Phoenix, Arizona 85007 (602) 771-2300 www.azdeq.gov NOI for Arizona Pollutant Discharge Elimination System (AZPDES) Small Municipal Separate Storm Sewer Systems (MS4s) General Permit ID #: AZSM65768 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 2 of 26 www.azdeq.gov NOI Summary Company Information Name :TOWN OF ORO VALLEY STORMWATER UTILITY 11000 N. LA CANADA ORO VALLEY AZ , 85737 Question: Which of the following best describes operator type? Answer: Town Estimated population:Population greater than 10,000, less than or equal to 100,000 Question: Who is the MS4 contact? Answer: Contact Name:Mike Todnem Title:Stormwater Utility Division Manager Department:Public Works Department Phone#:5209400023 Email Address:mtodnem@orovalleyaz.gov Address:11000 N La Canada Dr Oro Valley, AZ, 85737 Question: Has another government entity agreed to satisfy any permit obligations? Answer: Yes Government Entity Name Contact Name Email Effective Date Pima Association of Governments Melanie Alvarez malvarez@pagregion.co m 01/01/2017 Question: Has an Illicit Discharge Detection and Elimination (IDDE) enforcement authority or other regulatory mechanism been established? Answer: Yes Name Title/Code/Citation Effective Date Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 3 of 26 www.azdeq.gov Town Code Town Code Chapter 15 Article 24 06/20/2001 Question: Has a Construction Site Stormwater Runoff enforcement authority or other regulatory mechanism been established? Answer: Yes Name Title/Code/Citation Effective Date Town Code Town Code Chapter 15 Article 24 06/20/2001 Question: Has a Post-Construction Stormwater Management enforcement authority or other regulatory mechanism been established? Answer: Yes Name Title/Code/Citation Effective Date Town Code Town Code Article 15 Chapter 24 06/20/2001 Question: Is stormwater sewer mapping 100 percent complete? Answer: No Percentage completed:95 Provide estimated dates for the percent completion: 100% -09/30/2020 Describe the mapping progress: The Town of Oro Valley storm sewer system consists of roads, catch basins, detention basins, culverts, pipes, washes, drainage easements and outfalls, and mapping of this system is currently about 95% complete at the time of this data entry. In addition, the Town has multiple ongoing development projects underway which will add both public and private drainage assets to the Town's mapped stormwater asset inventory. Question: Is outfall mapping 100 percent complete? Answer: No Number of outfalls mapped:47 Percentage completed:80 Provide estimated dates for the percent completion: 100% -09/30/2020 Describe the mapping progress: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 4 of 26 www.azdeq.gov Using GIS data and recent aerial photography to identify locations of municipal outfalls, the Town of Oro Valley has mapped an estimated 80% of its outfall inventory. Field inspections are underway which may reveal additional outfall locations to be mapped. Question: Is identification of receiving waters information 100 percent complete? Answer: Yes Question: For Minimum Control Measure 1: Public Education and Outreach, what are the Best Management Practices (BMPs)? Answer: BMP Name:BMP 1.3 Distribution of Brochures to Businesses That Potentially Affect Stormwater Quality Category:Brochures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Informational Brochures will be developed for targeted business sectors involved in activities such as home repair, commercial construction, auto repair, plant nurseries, food service, auto repair, and residential / office cleaners. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Targeted Audience:Businesses Frequency:1 Annually Milestone Description: Staff will update brochures one time each year. Staff will select one business type each year for bulk mailing. BMP Name:BMP 1.1 Create and Update Informational Brochures Category:Brochures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Informational brochures or fact sheets will be updated and made ready for distribution. Topics may include proper pet waste disposal, safe swimming pool discharge, safe household and industrial chemical disposal, and resident participation and volunteer opportunities. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 5 of 26 www.azdeq.gov Targeted End Date:09/30/2020 Targeted Audience:Public Frequency:1 Two times per year Milestone Description: Ongoing since 2014, staff will review and update annually. BMP Name:BMP 1.6 Display of Outreach Materials on Town Owned Sun Shuttle Buses Category:Display/ Posters Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Displays will be placed on Town-owned buses. The informational content will be developed with cooperation from the Pima County Association of Governments (PAG) Stormwater Management Group. Is another government entity responsible for this BMP ?Yes Pima Association of Governments Measurable Goals: Start Date:09/30/2018 Targeted End Date:09/30/2020 Targeted Audience:General Public Frequency:1 Annually Milestone Description: Content will be developed one time each year. The goal would be to target one-half of the bus fleet (or 7 buses) each year. BMP Name:BMP 1.7 Stormwater Content on the Town of Oro Valley Website Category:Webpage Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town Stormwater webpage will be reviewed and content updated twice each year, as needed. Homeowner’s Associations (HOAs) will be encouraged to post Town Fact Sheets on their webpages. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2019 Targeted End Date:09/30/2020 Targeted Audience:General Public Frequency:2 Annually Milestone Description: The Town Stormwater webpage will be reviewed and content updated twice each year, as needed. Homeowner’s Associations (HOAs) will be encouraged to post Town Fact Sheets on their webpages. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 6 of 26 www.azdeq.gov BMP Name:BMP 1.8 Effective Response to Public Inquiries Category:Public interaction/meetings Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Responding to public inquiries regarding stormwater quality, illicit disposal of wastes, and requests for information. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Targeted Audience:General Public Frequency:365 Daily Milestone Description: The Town has identified two principal contacts (Stormwater Utility Manager, and the Town’s Constituent Services Coordinator) to determine best response and follow up, as needed. BMP Name:BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter Category:Press Release Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Staff will prepare brief public-information articles on best practices and stormwater quality, for publication in the Town of Oro Valley Vista Newsletter. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Targeted Audience:General Public Frequency:1 Annually Milestone Description: The Town’s Vista Newsletter is published bi-monthly via the town web site. Stormwater information will be submitted for publication and distributed one time each year. BMP Name:BMP 1.5 Outreach Events at Town of Oro Valley Schools Category:School Event Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 7 of 26 www.azdeq.gov Educational materials, including PowerPoint presentations, will be updated and presented. Topics will include promoting litter-free environment and environmental awareness. Targeted age group 4th through 6th grade. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Targeted Audience:School children Frequency:1 Annually Milestone Description: Staff will review and update existing presentation materials and purchase appropriate informational SWAG or “stuff we all get” to be given away as take-home rememberences. In addition, staff will be available should a school or organization request a speaker. Staff goal is to provide, on average, one outreach presentation each year. BMP Name:BMP 1.2 Distribution of Informational Brochures to the General Public Category:Brochures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Informational brochures will be distributed to the general public by mail to the 19,400 water utility customers annually. The SWU will also be present at various Town events distributing information on water quality and best practices pertaining to stormwater quality. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Targeted Audience:Public Frequency:1 Annually Milestone Description: Brochures will be mailed by Stormwater Utility staff to approximately 19,400 water-utility customers. Mailings will be mailed one time each year. Question: For Minimum Control Measure 2: Public Involvement and Participation, what are the Best Management Practices (BMPs)? Answer: BMP Name:BMP 2.1 Public Participation Through the Stormwater Utility Commission (SWUC) Category:Public Participation Personnel Position/Department:Town of Oro Valley Stormwater Utility Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 8 of 26 www.azdeq.gov BMP Description : Create opportunity for volunteers to help develop the Stormwater Management Program. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Monthly Milestone Description: The Town created a 5-member Stormwater Utility Commission (SWUC) in 2001 to provide guidance on developing and implementing the Stormwater Management Program (SWMP), policy development, defining level of service, assessing revenue requirements, and reviewing monthly/annual income and expenditures. BMP Name:BMP 2.2 Public involvement Through Notification of Monthly SWUC Meetings Category:Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Notify the public of monthly Stormwater Utility Commission meetings. Official notices of public meetings are made in accordance with established Town procedures, including publication on the Town webpage and a local newspaper, making notices available at the Town Clerk’s Office, and posting bulletins in prominent locations around the meeting area. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Monthly Milestone Description: The SWUC meets monthly. BMP Name:BMP 2.3 Public Interaction With SWU Staff Category:Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Responding to public inquiries regarding stormwater quality, illicit disposal of wastes, and requests for information. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 9 of 26 www.azdeq.gov Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Town has identified two principal contacts (Stormwater Utility Manager, and the Town’s Constituent Services Coordinator) to determine best response and follow up, as needed. BMP Name:BMP 2.4 Solicitation of Public Comments Regarding Key Components of Utility Operations Category:Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Make the SWMP, NOI, Annual Reports, SWUC meeting agenda and minutes, available to the general public via the Town website. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: Documents are available to the public by visiting the Town Clerk’s Office or the Town’s webpage. Website Updates occur monthly, or as needed. BMP Name:BMP 2.5 Encouragement of Public Participation via Volunteer Groups Sponsored by the Town of Oro Vall Category:Public Participation Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Create activities for volunteer groups, such as Adopt-a-Wash, Adopt-a-Roadway and Adopt-a-Trail programs. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 10 of 26 www.azdeq.gov Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Adopt-a-Wash, Adopt-a Roadway, and Adopt-a-Trail programs are established, and include participation by civic groups, clubs, neighborhood groups, and businesses. Question: For Minimum Control Measure 3: Illicit Discharge Detection and Elimination Program, what are the Best Management Practices (BMPs)? Answer: BMP Name:BMP 3.1 Revision and Implementation of an IDDE Program Category:Implement IDDE Program Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Review and revise the current Stormwater Ordinance, as needed, to prohibit illicit discharges and to standardize and strengthen enforcement. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 One time event Milestone Description: Town Code 15-24 provides the regulatory framework for managing, implementing, and enforcing stormwater regulations, including IDDE. Each year, Staff will review for compliance with current State Regulations, as well as its effectiveness in providing uniform compliance. BMP Name:BMP 3.2 Mapping of the Storm Drain System Category:Dry Weather Screening Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Review and update GIS database of the MS4 based on new information, when available. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Daily Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 11 of 26 www.azdeq.gov Milestone Description: Geographical information gathered through new public and private development, and systematic Town inspections of stormwater assets continues to be added to the MS4 dataset. Stormwater Utility staff review and revise GIS datasets as new information becomes available. BMP Name:BMP 3.6 Training of Town Volunteers Category:Implement IDDE Program Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Train volunteers within the Adopt-a-Wash, Adopt-a-Road, and Adopt-a-Trail programs in detection and elimination of illicit discharges. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Daily Milestone Description: Staff will instruct new and returning volunteers when participants are active. BMP Name:BMP 3.3 Identification and Mapping of the MS4 Category:MS4 Mapping Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Review and update the criteria for identifying the MS4 for the Town of Oro Valley. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Annually Milestone Description: Staff will review and update annually. BMP Name:BMP 3.4 Identification and Mapping of the Town’s Municipal Outfall Inventory Category:Wet Weather Monitoring Personnel Position/Department:Town of Oro Valley Stormwater Utility Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 12 of 26 www.azdeq.gov BMP Description : SWU staff are currently reviewing and updating the process by which municipal outfalls are identified and mapped. Once identified and mapped, this updated data will be compiled and organized to reflect recent information. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Annually Milestone Description: Staff will review and update annually. BMP Name:BMP 3.5 Municipal Employee Illicit Discharge Training Programs Category:Staff Training Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Train Town employees in detection and elimination of illicit discharges to the MS4. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2019 Targeted End Date:09/30/2020 Frequency:1 Annually Milestone Description: Staff will be trained to be Certified Stormwater Inspectors by the National Stormwater Center or equivalent (we currently have 14 qualified inspectors). This training includes identifying sectors of the public (by region, industry, neighborhood) most likely to contribute illicit discharges, and to use this information to perform more effective inspections. BMP Name:BMP 3.7 Written IDDE Procedures Category:Written IDDE Procedures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 13 of 26 www.azdeq.gov The Town of Oro Valley has a written IDDE procedures, as required in section 3 of the AZG2016-002 small MS4 permit. Furthermore, the Town also has an enforcement response plan (ERP) that specifies how it will exercise its legal authority to comply with the MS4 permit. The ERP includes a prioritization schedule that establishes escalated enforcement for non-compliance of illicit discharges and construction activities. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 One time event Milestone Description: The Town of Oro Valley has written IDDE and ERP procedures, as well as a standard operating procedure for dry-weather inspection of outfalls. Question: For Minimum Control Measure 4: Construction Activity Stormwater Runoff Control, what are the Best Management Practices (BMPs)? Answer: BMP Name:BMP 4.1 Comprehensive Pre-Construction Site Plan Review Category:Site Plan Review Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley requires submittal of a SWPPP by construction site developers, to include both structural and non structural stormwater controls. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: SWPPPs are reviewed and assessed for effectiveness during pre-construction meetings. Any potential issues with the SWPPP are noted by the Town and corrections are made prior to issuance of a grading permit. BMP Name:BMP 4.2 Erosion and Sediment Control for Capital Improvement Projects Category:Erosion/ Sediment Control Personnel Position/Department:Town of Oro Valley Stormwater Utility Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 14 of 26 www.azdeq.gov BMP Description : The Town of Oro Valley has implemented specific measures and staff training, to control runoff from capital improvement project sites overseen by the Town. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Town of Oro Valley regularly inspects these construction sites with photographic documentation when necessary and applies swift corrective action to any problems noted by the inspector. BMP Name:BMP 4.3 Establishment and Review of Town Ordinances Regarding Disposal of Hazardous Construction Sit Category:Control Wastes Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley Stormwater Utility has established and annually reviews, specific ordinances regarding hazardous waste disposal as well as sediment and erosion control from construction sites. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Town of Oro Valley routinely inspects construction sites for compliance with both Town and ADEQ regulations. Ordinances include language allowing for applicable penalties in the event of non- compliance on the part of responsible parties. BMP Name:BMP 4.4 Documentation of Procedures Category:Inspections Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 15 of 26 www.azdeq.gov The Town of Oro Valley has developed and will continue to assess, for the purposes of permit compliance, written procedures for tracking and archiving all final site plan submittals and inspection documents associated with construction site SWPPPs and SWPPP inspections for the state mandated period of three years past project completion date. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The result of this program is effective site inspection scheduling and procedures as well as effective management of information. BMP Name:BMP 4.5 Personnel Qualifications and Education of Private Contractors/Developers Category:Construction Operator Training Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : All SWU field staff are certified stormwater inspectors, and are able to assess construction sites within the Town of Oro Valley, for compliance with the State of Arizona Construction General Permit. During pre-construction meetings all site operators are notified by Stormwater Utility staff of the specific expectations regarding erosion and sediment control on construction sites. This process is done by both verbally expressing the Town of Oro Valley’s expectations of SWPPP operators during the construction phase as well as a brochure that is given to contractors during these meetings. This brochure explicitly outlines Town of Oro Valley expectations throughout all phases of construction including what is expected upon completion of the project and these developments are transitioned into the post- construction phase. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The stormwater management objective of this program is a reduction in SWPPP deficiencies at construction sites and the associated notices of correction issued to construction site operators within the Town of Oro Valley. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 16 of 26 www.azdeq.gov BMP Name:BMP 4.6 Establish Procedures for Receipt and Consideration of Constituent Submittals Category:Education/Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley solicits and responds to public information about illicit discharges at construction sites through both the Stormwater Utility office as well as the Town’s Constituent Services Coordinator (CSC). Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: This system ensures that possible water-quality issues at construction site can be easily reported by the the public and acted upon swiftly by the Town of Oro Valley. Question: For Minimum Control Measure 5: Post-Construction Stormwater Management in New Development and Redevelopment, what are the Best Management Practices (BMPs)? Answer: BMP Name:BMP 5.2 Comprehensive GIS Inventory of Active and Finished Construction Projects Category:Inventory Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has and continues to update and keep accurate maps active and inactive construction projects within the Town. Once a notice of termination has been submitted to the State by the property owner, the construction project is marked "finished"in the GIS database. Finished projects are then moved into the post-construction inspection phase, and then regularly inspected for compliance with local, State, and Federal water quality regulations. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 17 of 26 www.azdeq.gov The Town regularly inspects active construction sites for CGP compliance, and consequently we are aware when construction is effectively finished, and post-construction stormwater management begins. The process of initiating post-construction inspections is ongoing and continuous. BMP Name:BMP 5.3 Implement Standard Operating Procedure on Post-Construction Inspections Category:Structural/Non-Structural BMP Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has a standard operating procedure for post-construction inspections, which describes, among other things, that post-construction inspections begin after: (1) construction is effectively finished and an NOT is submitted to the State, or (2) construction is effectively finished for small projects not requiring SWPPP's. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Town maintains a list of current post-construction projects, and schedules inspections of 20% or more each year. Project sites found to have possible compliance issues are reinspected on a more- frequent basis. This process of tracking and performing post-construction inspections is ongoing and continuous. BMP Name:BMP 5.4 Site Plan Review Category:Site Plan Reviews Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town reviews all applications for Grading and Building Permits for compliance with the Section 12 of the Town of Oro Valley Drainage Criteria Manual which describes the minimum erosion and pollution control measures to be implemented during construction. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 18 of 26 www.azdeq.gov All Grading Plans and development Site Plans (regardless of project size) are reviewed for stormwater compliance prior to issuing a permit. All large projects require SWPPP's, and all small projects require equivalent BMP's. The review of grading plans and site plans for compliance is ongoing and continuous. BMP Name:BMP 5.1 Creation, Review and Enforcement of Post-Construction Stormwater Pollution Prevention Regula Category:O&M Procedures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Town of Oro Valley has in place and will continue to evaluate and revise, when needed, regulatory mechanisms, and standard operating procedures which ensure inspection and maintenance of post construction stormwater controls by responsible parties. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:20 Percent per year Milestone Description: The Town of Oro Valley routinely inspects post construction stormwater controls, including photographic documentation when necessary, and notifies property owners in the event of non-compliance. Question: What are the municipal facilities that are part of MCM 6: Pollution Prevention and Good Housekeeping? Answer: Facility Name:10700 N. La Canada Dr. Type of Facility:Maintenance Yards/Fleet Facilities Priority:Medium Pollution Prevention Plan: Yes Inspection Schedule:Annual Training Schedule:Annual Facility Name:680 W. Calle Concordia Type of Facility:Maintenance Yards/Fleet Facilities Priority:Medium Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 19 of 26 www.azdeq.gov Pollution Prevention Plan: Yes Inspection Schedule:Annual Training Schedule:Annual Question: For Minimum Control Measure 6: Pollution Prevention and Good Housekeeping, what are the Best Management Practices (BMPs)? Answer: BMP Name:BMP 6.5 Town of Oro Valley Municipal Vehicle and Heavy Equipment Washing Procedures Category:Maintenance Activities Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Public Works Department BMP Description : Motor vehicles and heavy equipment are routinely taken to a washing facility where dirty water is collected, treated, and reused, and ultimately discharged into the sanitary sewer for disposal. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Town of Oro Valley utilizes an onsite industrial grade vehicle and heavy equipment washing area that recycles the vehicle wash water and collects all potential environmental contaminants for proper disposal. The Town of Oro Valley has utilized these equipment washing procedures since the installation of this equipment in 2011. This activity is ongoing and continuous. BMP Name:BMP 6.4 Municipal Employee Training Program Category:Training Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 20 of 26 www.azdeq.gov The Town of Oro Valley Stormwater Utility staff will conduct annual pollution prevention, good housekeeping, and spill prevention/response training sessions for all Town municipal operations division, and parks and recreation employees. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Annually Milestone Description: All applicable Town of Oro Valley staff will annually receive the training and guidance on equipment handling, storage, maintenance, and spill prevention/response procedures. BMP Name:BMP 6.1 Annual Inspection of Town of Oro Valley Municipal Operations and Maintenance Facilities Category:Inspections Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley annually inspects municipal facilities for compliance with their respective Operations and Maintenance Plan as well as their respective Spill Prevention, Control, and Countermeasures Plan. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Annually Milestone Description: Annually inspect all municipal facilities for compliance. Maintain a permanent record of these inspections and their outcomes, as needed. This activity is undertaken once a year for each facility. BMP Name:BMP 6.3 Implementation of Operation and Maintenance Plans at Two Town of Oro Valley Facilities Category:O&M Procedures Facility Information: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 21 of 26 www.azdeq.gov 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town follows the guidelines and procedures in the Operations and Maintenance Plan and the Spill Prevention, Control, and Countermeasures Plan. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 One time event Milestone Description: The Town follows the guidelines and procedures in the Operations and Maintenance Plan and the Spill Prevention, Control, and Countermeasures Plan, including inspecting two Town facilities for compliance once each year. BMP Name:BMP 6.2 Street Sweeping. Category:Street Sweeping Facility Information: 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Public Works Department BMP Description : The Town regularly sweep arterial and local streets to remove debris from the pavement, gutter and roadsides that would otherwise go into storm drains, causing water pollution. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:1 Quarterly Milestone Description: The Town of Oro Valley schedules arterial street sweeping quarterly and residential streets bi-annually. BMP Name:BMP 6.6 Town of Oro Valley Fleet Maintenance Schedule Category:Maintenance Schedule Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 22 of 26 www.azdeq.gov Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Public Works Department BMP Description : The Town of Oro Valley adheres to a fleet maintenance schedule designed to prevent pollution. Furthermore, all heavy equipment is visually inspected for oil or fluid leaks prior to each use. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Frequency:365 Daily Milestone Description: The Town of Oro Valley vehicle maintenance schedule includes an escalated maintenance regimen based upon mileage for vehicles and engine hours for heavy equipment. Small motor vehicles are services as follows: Every 5000 miles ("A"service), Every 10000 miles ("A"service plus "B"service), Every 20000 miles ("A"service plus "B"service plus "C"service). For heavy equipment the schedule is as follows: Every 250 hours (A service), Every 500 hours (A service plus B service), Every 1000 hours (A service plus B service plus C service), Every 2000 hours (A service plus B service, plus C service, plus D service). Daily Inspection Logs for heavy equipment are used and kept on file. BMP Name:BMP 6.7 Facility Safety Data Sheet Inventory Category:Inventory Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley keeps a comprehensive safety data sheet inventory of all potentially hazardous materials utilized onsite at the two operation and maintenance facilities located at 680 W. Calle Concordia, and 10700 N. La Canada Dr. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/30/2020 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 23 of 26 www.azdeq.gov Frequency:365 Daily Milestone Description: Each safety data sheet includes a section on accidental release measures, providing information on the appropriate response to spills, leaks, or releases, including containment and cleanup practices to prevent or minimize exposure to people, properties, or the environment. It also includes recommendations distinguishing between responses for large and small spills where the spill volume has a significant impact on the hazard. The information in these sheets consists of recommendations for: Methods and materials used for containment (e.g., covering the drains and capping procedures). Cleanup procedures (e.g., appropriate techniques for neutralization, decontamination, cleaning or vacuuming; adsorbent materials; and/or equipment required for containment/clean up) This activity is ongoing and continuous. Question: Does the MS4 have outfalls that discharge to any of the following: waters listed in Arizona Administrative Code (R18-11 Article 1 - Appendix B); impaired/not-attaining waters; or Outstanding Arizona Waters? Answer: Yes Sr.No.Receiving Water Name HUC-Reach Appendix B OAW Impaired Not- Attaining # of Outfalls 1 Big Wash Headwaters - CANADA DEL ORO @ 32°24'46.71"/110°56'30.41" Yes No No No 18 2 Canada del Oro Big Wash - SANTA CRUZ RIVER @ 32°19'30.6"/111°03'50.07" Yes No No No 28 Question: Has a dry-weather visual outfall monitoring program been implemented? Answer: Yes Implementation Date:09/30/2016 Question: How many outfalls will be included in the dry-weather outfall monitoring program? Answer: Estimated number of municipal stormwater outfalls:28 Percentage of municipal stormwater outfalls that will be monitored each year under the dry-weather monitoring program: 100 Question: Will visual wet-weather monitoring be conducted? Answer: Yes Question: Where will visual wet-weather monitoring be conducted? Answer: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 24 of 26 www.azdeq.gov Sr.No.Outfall or Field Screening Point Outfall Name/Number Latitude Longitude 1 Outfall Oro Valley Marketplace At CDO MO-1 32.413681 -110.93865 2 Outfall Villages Of La Canada At CDO MO-2 32.388852 -110.99239 3 Outfall Steampump Ranch At Foothills Wash MO-3 32.404034 -110.95374 4 Outfall Canyon Shadows At CDO MO-4 32.382235 -111.00407 5 Outfall Rooney Wash Shopping Center At Rooney Wash MO- 5 32.396773 -110.96536 Question: For each outfall or field screening point for visual wet-weather monitoring, what is the receiving water? Answer: Sr.No.Outfall Name/Number Outfall or Field Screening Point Receiving Water Receiving Water Type 1 Oro Valley Marketplace At CDO MO-1 Outfall UNKNOWN EPHEMERAL WATER 2 Villages Of La Canada At CDO MO-2 Outfall UNKNOWN EPHEMERAL WATER 3 Steampump Ranch At Foothills Wash MO-3 Outfall UNKNOWN EPHEMERAL WATER 4 Canyon Shadows At CDO MO-4 Outfall UNKNOWN EPHEMERAL WATER 5 Rooney Wash Shopping Center At Rooney Wash MO-5 Outfall UNKNOWN EPHEMERAL WATER Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 25 of 26 www.azdeq.gov Question: Where will analytical discharge monitoring be conducted? Answer: No Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 Page 26 of 26 www.azdeq.gov CERTIFICATION OF SUBMISSION You validated your identity by answering your personal security question and password on myDEQ at 11:31 AM on 06/06/2019. At this time, you certified the summary information above by checking that you agreed to the following statement: Pursuant to A.R.S. § 41-1030: (1) ADEQ shall not base a licensing decision, in whole or in part, on a requirement or condition not specifically authorized by statute or rule. General authority in a statute does not authorize a requirement or condition unless a rule is made pursuant to it that specifically authorizes the requirement or condition. (2) Prohibited licensing decisions may be challenged in a private civil action. Relief may be awarded to the prevailing party against ADEQ, including reasonable attorney fees, damages, and all fees associated with the license application. (3) ADEQ employees may not intentionally or knowingly violate the requirement for specific licensing authority. Violation is cause for disciplinary action or dismissal, pursuant to ADEQ's adopted personnel policy. ADEQ employees are still afforded the immunity in A.R.S. §§ 12- 821.01 and 12-820.02. Certify your submission: By checking this box I certify under penalty of law that this submittal was prepared by me, or under my direction or supervision of personnel appropriately qualified to properly gather and evaluate the information submitted. The information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I understand that all information submitted to ADEQ is public record unless otherwise identified by law as confidential. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment for knowing violations. SCOTT BENNETT Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 TOWN OF ORO VALLEY Page 1 of 2 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 SUBMITTED BY: Justin Turner, Senior Stormwater Engineer DEPARTMENT: Public Works Information SUBJECT FOR DISCUSSION: Update on Lambert Lane / Cholla Wash Dip Crossing Repair RECOMMENDATION: This report is for informational purposes only. No action is required to be taken. EXECUTIVE SUMMARY: Each year the Stormwater Utility identifies capital projects for repair or new construction. One of this year’s Capital Improvement Projects is the Lambert Lane Drainage Repair Phase 1, and will involve repairs and reconstruction of an at-grade wash crossing of Lambert Lane, west of La Cholla Boulevard. This project was chosen as a high priority for this fiscal year based on safety related issues that became apparent following severe flooding during last summer’s rainy season. Construction began May 28th, and completion is scheduled end before June 30th, the end of this current fiscal year. Construction is currently on schedule and on budget. BACKGROUND OR DETAILED INFORMATION: Project is intended to prevent recurring damage to a 200-foot-long section of road where the asphalt is undermined by flood waters multiple times each year, resulting in road closures and immediate shoulder reconstruction. This project will incorporate concrete header toedowns on the upstream and downstream section of asphalt and Reno mattress of rock held together with wire mesh at the outlet. See photos below. June 7, 2019 June11,2019 TOWN OF ORO VALLEY Page 2 of 2 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 FISCAL IMPACT: For tracking purposes, this CIP project is called OV50 18-18 04, with funding coming from the Stormwater Utility Capital Fund. Construction is currently on schedule and on budget. SUGGESTED MOTIONS: This report is for information only. Attachments: none File: F:\2 DIV STORMWATER\1 Stormwater Utility Commission\2019 SWUC Agendas, Minutes, Members\2019 Agendas and Attachments\6 June 2019 Agenda\Attachments TOWN OF ORO VALLEY Page 1 of 2 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 SUBMITTED BY: Justin Turner, Senior Stormwater Engineer DEPARTMENT: Public Works Information SUBJECT: Update on El Conquistador Slope Erosion Mitigation Project RECOMMENDATION: This report is for informational purposes only. No action is required to be taken. EXECUTIVE SUMMARY: Town staff has identified ongoing erosion along a utility trench near the El Conquistador Resort caused by runoff from a Town-owned parking lot and adjoining public tennis courts. Earlier rock-riprap-remediation effort failed, re-exposing buried waterlines and multiple telecommunication cables. A new catch basin and culvert are currently being installed, and when finished, will negate runoff from eroding and further damaging the slope area containing multiple utility lines. Construction began June 11th, and completion is scheduled end before June 30th, the end of this current fiscal year. Construction is currently on schedule and on budget. BACKGROUND OR DETAILED INFORMATION: The design concept includes removing and salvaging the existing rock riprap; filling and regrading eroded slope areas; installing a reinforced concrete pipe culvert; installing inlet Catchbasin; installing outlet energy dissipater; and related appurtenances. See photos below. June 11, 2019 TOWN OF ORO VALLEY Page 2 of 2 Stormwater Utility Commission Report MEETING DATE: June 20, 2019 FISCAL IMPACT: The cost of construction of is to be paid for by the Stormwater Utility, with a substantial contribution coming from the OV Water Utility. Construction is scheduled for completion before the end of this Fiscal Year (FY 18/19). SUGGESTED MOTIONS: This report is for information only. Attachments: none File: F:\2 DIV STORMWATER\1 Stormwater Utility Commission\2019 SWUC Agendas, Minutes, Members\2019 Agendas and Attachments\6 June 2019 Agenda\Attachments Discussion of Stormwater Meetings and Events • June 5, 2019 – TOV, Emergency Management, Pre-Monsoon Preparedness Training • June 6, 2019 – Town of Oro Valley Small MS4 Notice of Intent (NOI) Application received by ADEQ • June 12, 2019 – Pima Co. Office Emergency Mgmt., Flood Preparedness Tabletop Exercise • June 14, 2019 – La Cholla Road Widening Project, Pre-Monsoon SWPPP Compliance Inspection • June 19, 2019 – Pima County Flood Control District Advisory Committee Meeting • June 20, 2019 – Stormwater Utility Commission Regular Session Meeting • June 30, 2019 – Town of Oro Valley, End of Fiscal Year • June 30, 2019 – Town of Oro Valley Public Works Dept. Stormwater Utility, End of ADEQ reporting year • July 17, 2019 – Pima County Flood Control District Advisory Committee Meeting • July 18, 2019 – Stormwater Utility Commission Regular Session Meeting: Discussion with Eric Shepp and Greg Saxe about collaboration with RFCD • August 15, 2019 – Stormwater Utility Commission Regular Session Meeting • August 26-29, 2019 – EMI Training, “Managing Floodplain Development through the NFIP program” • September 18, 2019 – Pima County Flood Control District Advisory Committee Meeting • September 19, 2019 – Stormwater Utility Commission Regular Session Meeting • September 30, 2019 – Annual ADEQ/small MS4 annual report due