HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (150)
AGENDA
STORMWATER UTILITY COMMISSION
REGULAR SESSION
OCTOBER 17, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any
issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission
members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Commission may not discuss or take legal action on
matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what
you wish to discuss when completing the blue speaker card.
COUNCIL LIAISON COMMENTS
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE SEPTEMBER 19, 2019 MEETING MINUTES
2.DISCUSSION OF STORMWATER MEETINGS AND EVENTS
3.DISCUSSION OF STORMWATER MANAGEMENT PROGRAM BEST MANAGEMENT PRACTICES
(BMPs), FIRST QUARTER UPDATE
4.DISCUSSION OF STORMWATER UTILITY FISCAL YEAR 2019/2020 FINANCIAL UPDATE THROUGH
AUGUST 2019
5.DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE
ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL
6.DISCUSSION AND APPROVAL OF CALENDAR YEAR 2020 STORMWATER UTILITY COMMISSION
REGULAR SESSION MEETINGS SCHEDULE
FUTURE AGENDA ITEMS
ADJOURNMENT
POSTED: 10/11/19 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting
at 229-4700.
at 229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted public hearing. However, those items not
listed as a public hearing are for consideration and action by the Commission during the course of their
business meeting. Members of the public may be allowed to speak on these topics at the discretion of the
Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located
on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to
Audience,” please specify what you wish to discuss when completing the blue speaker card.
Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in
addressing.
1. For the record, please state your name and whether or not you are a Town resident.
2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only
be allowed to address the Commission once regarding the topic being discussed.
3. Please limit your comments to 3 minutes.
4. During “Call to Audience”, you may address the Commission on any issue you wish.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance
with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the
Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a
member of the audience only.”
Stormwater Utility Commission 1.
Meeting Date:10/17/2019
Submitted By:Yarina Hynd, Public Works
SUBJECT:
REVIEW AND APPROVAL OF THE SEPTEMBER 19, 2019 MEETING MINUTES
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to approve (approve with changes), the September 19, 2019 meeting minutes
Attachments
09-19-19 Draft Minutes
D R A F T
MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
SEPTEMBER 19, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
Chair DeSantis called the meeting to order at 4:00 P.M.
ROLL CALL
Present: Michael DeSantis, Chair
Joan Brown, Vice Chair
Richard Hawkinson, Commissioner
Joseph Cuffari, Commissioner
Jack Stinnett, Commissioner
Staff Present:Aimee Ramsey, Assistant Director Public Works
Justin Turner, Senior Stormwater Engineer
Scott Bennett, Stormwater Utility Analyst
Joyce Jones-Ivey, Town Council Liaison
CALL TO AUDIENCE
There were no speakers at this time.
COUNCIL LIAISON COMMENTS
Town Council Liaison Joyce Jones-Ivey provided updates on the recent Town Council meeting.
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE JULY 18, 2019 REGULAR SESSION MEETING MINUTES
Motion by Commissioner Joseph Cuffari, seconded by Commissioner Jack Stinnett to approve the July
18, 2019 regular session minutes as written.
Vote: 5 - 0 Carried
2.DISCUSSION OF STORMWATER MEETINGS AND EVENTS
Senior Stormwater Engineer Justin Turner reported on Stormwater meetings and events.
3.DISCUSSION AND PROJECT REVIEW OF COMPLETED EL CONQUISTADOR SLOPE EROSION
09/19/19 Minutes, Stormwater Utility Commission Regular Session 1
3.DISCUSSION AND PROJECT REVIEW OF COMPLETED EL CONQUISTADOR SLOPE EROSION
MITIGATION PROJECT
Mr. Turner reported that the project was completed by June 30, 2019, the end of the Fiscal Year (FY 18/19).
Mr. Turner presented photos of the project before, during and after completion. Assistant Director/Public
Works Aimee Ramsey added that it was a Town wide effort to create the final product, including the
Operations Department, Streets and Signs, and Parks and Recreation. Mr. Turner also added that a portion
of the cost was contributed by Oro Valley Water.
4.STATUS OF ON-GOING FEMA-GRANT APPLICATIONS
Mr. Turner updated the Commissioners on the FEMA Grant applications.
5.TOWN OF ORO VALLEY'S 2019 MS4 ANNUAL REPORT AND DISCHARGE MONITORING REPORT
Mr. Turner reported that The Town's 2018-2019 Annual Report will be submitted to ADEQ on, or before, the
deadline of September 30, 2019, and that we were successful in meeting all of our goals. Mr. Turner and
GIS Analyst Scott Bennet addressed the issue of inventories that were not at 100%. This was attributed to
the inventory of our outfalls and exactly what tributaries needed to be inventoried; and also the mapping of
the MS4 will probably always be at 95% complete, because of the development going on, until development
is complete in the Town.
6.PRESENTATION AND POSSIBLE DISCUSSION BY COMMISSIONER CUFFARI REGARDING ALERT
GAUGES
Commissioner Joseph Cuffari presented on the system of Automated Local Evaluation in Real Time
(ALERT) rain and stream flow gauges operated and maintained by the Pima County Regional Flood Control
District. Topics discussed were:
operation of the gauges
how the public can access the data through the ALERT website
Operations and Emergency Management (OEM) Office which helps coordinate response efforts
MyAlerts notification system
7.PRESENTATION AND POSSIBLE DISCUSSION STORMWATER UTILITY FISCAL YEAR 2018/2019
FINANCIAL UPDATE THROUGH JUNE 2019 (year-end, unaudited)
Discussion ensued regarding the Stormwater Utility Fiscal Year 2018/2019 Financial Update through June
2019.
FUTURE AGENDA ITEMS
Future agenda items were discussed and approved as follows:
Discussion and update of Annual Rate Analysis
Status and discussion of FEMA-GRANT Applications
Calendar of events
Financials
Discussion and possible action regarding changing the 2020 SWUC meeting schedule from monthly to
bi-monthly
ADJOURNMENT
Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to adjourn the
meeting.
Vote: 5 - 0 Carried
09/19/19 Minutes, Stormwater Utility Commission Regular Session 2
Chair DeSantis adjourned the meeting at 5:04 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 19th day of September, 2019.
I further certify that the meeting was duly called and held and that a quorum was present.
Dated this _____ day of ____________________, 2019.
___________________________
Yarina Hynd
Recording Secretary
09/19/19 Minutes, Stormwater Utility Commission Regular Session 3
Stormwater Utility Commission 2.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF STORMWATER MEETINGS AND EVENTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
September 25, 2019 -- Annual ADEQ/Small MS4 Annual Report was Submitted (normally due 9/30/19)
October 15, 2019 -- State of the Town Address and Luncheon
October 16, 2019 – Pima County Flood Control District Advisory Committee Meeting
October 17, 2019 – Stormwater Utility Commission Regular Session Meeting
October 18, 2019 – National Night Out, SW Public Outreach Event
November 20, 2019 – Pima County Flood Control District Advisory Committee Meeting
November 21, 2019 – Stormwater Utility Commission Regular Session Meeting
BACKGROUND OR DETAILED INFORMATION:
For information only.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
For information only.
Stormwater Utility Commission 3.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF STORMWATER MANAGEMENT PROGRAM BEST MANAGEMENT PRACTICES (BMPs),
FIRST QUARTER UPDATE
RECOMMENDATION:
This report is for informational purposes only. No action is required.
EXECUTIVE SUMMARY:
Town’s Stormwater Management Plan and Annual Report to Arizona Department of Environmental Quality (ADEQ)
(see the Town’s web page for copies) identify Minimum Control Measures (MCMs) used to manage and control
quality of stormwater runoff from the municipal separate storm sewer systems (MS4s). Each MCM has been given
specific implementation dates and frequencies, measurable goals, and responsible departments.
This memorandum is a report on the Town’s Stormwater Management Program for the first quarter of the Annual
Reporting Period for fiscal year 2019/20. It has been prepared to keep stakeholders informed of the status of
project implementation in terms of completed tasks that are either (A) ongoing or continuous, or (B) to be done a
minimum of once each year.
Accompanying this report is a summary table listing each of the six (6) required MCMs along with their specific
subset of BMPs.
This summary table shows that the Stormwater Utility is fully up to date, and has met this quarter’s goals for
implementing BMPs that are ongoing and continuous.
BACKGROUND OR DETAILED INFORMATION:
The Town of Oro Valley (Town) manages stormwater quality in accordance with the Arizona Pollutant Discharge
Elimination System (AZPDES) Permit AZG2016-002 that authorizes the discharge of stormwater from the MS4 to
receiving waters, including Waters of the United States (WOTUS). The MS4 generally consists of roads, storm
drains, and infrastructure carrying runoff into drainage ways or ephemeral stream channels. The Town of Oro Valley
has a Stormwater Management Program (SWMP) that describes the control measures it uses to manage the
quality of discharges from the MS4. These BMPs are:
MCM-1. Public Education and Outreach.
MCM-2. Public Participation and Involvement.
MCM-3. Illicit Discharge Detection and Elimination.
MCM-4. Construction Site Runoff Control.
MCM-5. Post-Construction Runoff Control.
MCM-6. Pollution Prevention/Good Housekeeping for Municipal Operations.
The Town’s Stormwater Management Plan describes specific practices it uses to achieve compliance with Part 6.4
of the AZPDES Permit related to Minimum Control Measures, including specific implementation dates and
frequencies, measurable goals, and responsible departments. Our staff keeps track of these thirty-three (33)
targeted responsibilities, and has prepared the attached summary table showing project implementation in terms of
completed tasks that are either (A) ongoing or continuous, or (B) to be done a minimum of once each year.
The next scheduled update for the second will be prepared and distributed sometime after December 31, 2019.
FISCAL IMPACT:
This report is for information only.
SUGGESTED MOTION:
This report is for information only.
Attachments
1st Quarter 2019/2020 MS4 Compliance Schedule
2019/2020 Town of Oro Valley MS4 Compliance Schedule
July - Sept Oct - Dec Jan - Mar Apr - June
MCM-1 Public Education and Outreach
BMP 1.1 Create and update informational brochures (A)x
BMP 1.2 Distribution of informational brochures to the general public (A)x
BMP 1.3 Distribution of brochures to businesses that potentially affect stormwater quality (B)
BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter (B)
BMP 1.5 Outreach events at Town of Oro Valley schools (B)
BMP 1.6 Display of outreach materials on Town owned Sun Shuttle buses. (A)x
BMP 1.7 Stormwater content on the Town of Oro Valley website (A)x
BMP 1.8 Effective response to public inquiries (A)x
MCM-2 Public Participation and Involvement
BMP 2.1 Public participation through the Stormwater Utility Commission (SWUC) (A)x
BMP 2.2 Public involvement through notification of monthly SWUC meetings (A)x
BMP 2.3 Public interaction with SWU Staff (A)x
BMP 2.4 Solicitation of public comments regarding key components of utility operations (A)x
BMP 2.5 Encouragement of public participation via volunteer groups sponsored by the TOV (A)x
BMP 3.1 Revision and Implementation of an IDDE program (A)x
BMP 3.2 Mapping of the storm drain system (A)x
BMP 3.3 Identification and mapping of the MS4 (A)x
BMP 3.4 Identification and mapping of the Town’s municipal outfall inventory (A)x
BMP 3.5 Municipal employee illicit discharge training programs (B)
BMP 3.6 Training of Town volunteers (A)x
BMP 3.7 Written IDDE Procedures (A)x
BMP 4.1 Comprehensive pre-construction site plan review (A)x
BMP 4.2 Erosion and sediment control for capital improvement projects (A)x
BMP 4.3 Establishment and review of Town ordinances regarding disposal of hazardous construction site
waste, sediment control, and erosion control (A)x
BMP 4.4 Documentation of procedures (A)x
BMP 4.5 Personnel Qualifications and Education of Private Contractors/Developers (A)x
BMP 4.6 Establish Procedures for Receipt and Consideration of Constituent Submittals (A)x
BMP 5.1 Creation, review and enforcement of post-construction stormwater pollution prevention
regulatory mechanisms and standard operating procedures (A)x
BMP 5.2 Comprehensive GIS Inventory of Active and Finished Construction Projects (A)x
BMP 5.3 Implement Standard Operating Procedure on Post-Construction Inspections (A)x
BMP 5.4 Site Plan Reviews (A)x
BMP 6.1 Annual Inspection of Town of Oro Valley Municipal Operations and Maintenance Facilities (B)
BMP 6.2 Street Sweeping (A)x
BMP 6.3 Implementation of SPCC and Operation and Maintenance Plans for Town Maintenance
Facilities (A)x
BMP 6.4 Municipal Employee Training Program (B)
BMP 6.5 Town of Oro Valley Municipal Vehicle and Heavy Equipment Washing Procedures (A)x
BMP 6.6 Town of Oro Valley Fleet Maintenance Schedule (A)x
BMP 6.7 Facility Safety Data Sheet Inventory (A)x
(A) Ongoing and Continuous
(B) Done Only Once Per Fiscal Year
x means task completed during indicated quarter
F:\2 DIV STORMWATER\PROJECTS\Stormwater Management Plan (Annual Reports)\2019-2020\NOI-Implementation-Schedule
S. Bennett 09/26/2019
Quarter
MCM-5 Post-Construction Runoff Control
MCM-6 Pollution Prevention and Good Housekeeping for Municipal Operations
MCM-4 Construction Site Stormwater Run-Off Control
MCM-3 Illicit Discharge Detection and Elimination
Stormwater Utility Commission 4.
Meeting Date:10/17/2019
Submitted By:Yarina Hynd, Public Works
SUBJECT:
DISCUSSION OF STORMWATER UTILITY FISCAL YEAR 2019/2020 FINANCIAL UPDATE THROUGH AUGUST
2019
RECOMMENDATION:
This report is for informational purposes only.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
19_20 FY SW Financials through August 2019
ATTACHMENT DConsolidated Year-to-Date Financial Report through August, 2019FY 2019/2020FY 19/20 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Aug 2019General Fund 19,571,664 6,262,097 6,262,097 795,436 3,685,719 1,896,856 13,374 6,391,385 19,442,376 Highway Fund 866,907 822,706 822,706 178,348 39,202 699 218,249 1,471,364 Seizure & Forfeiture - Justice/State 229,363 1,466 1,466 2,379 16,513 18,892 211,937 Community Center Fund 495,932 963,841 963,841 213,445 170,435 750,158 2,347 1,136,385 323,388 Municipal Debt Service Fund 182,187 25,746 1,046,718 1,072,464 2,550 1,046,307 1,048,857 205,795 Oracle Road Debt Service Fund 9,922 - - 9,922 Alt Water Rscs Dev Impact Fee Fund 9,019,943 230,559 230,559 2,427 17,983 20,410 9,230,092 Potable Water System Dev Impact Fee Fund 5,808,880 114,852 114,852 2,427 266,613 269,040 5,654,692 Townwide Roadway Dev Impact Fee Fund 3,257,944 92,710 92,710 2,427 2,427 3,348,227 Parks & Recreation Impact Fee Fund 531,324 41,627 41,627 2,427 2,427 570,524 Police Impact Fee Fund 108,573 19,604 19,604 100,000 2,427 102,427 25,750 Capital Fund 3,515,884 501,722 501,722 740,970 740,970 3,276,636 PAG/RTA Fund 566,136 4,688 4,688 625,826 625,826 (55,003) Water Utility10,725,309 3,367,338 10,500 3,377,838 2,472 444,354 1,439,057 347,521 4,709,485 6,942,889 7,160,258 Stormwater Utility728,173 253,721 253,721 101,338 35,792 12,421 149,551 832,343 Benefit Self Insurance Fund 1,032,951 548,477 548,477 443,017 443,017 1,138,411 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Total 56,666,810 13,251,155 1,057,218 14,308,373 1,111,353 4,580,194 4,621,147 1,777,654 - 6,022,405 18,112,752 52,862,431 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Attachment D - Summary All Funds10/2/2019
Stormwater Utility Commission 5.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE
ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL
RECOMMENDATION:
Staff recommends approval of a no rate adjustment scenario.
EXECUTIVE SUMMARY:
Town Code 15-24-13 Section H says the Stormwater Utility Commission shall annually review the Stormwater
Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Staff reviewed
ongoing Stormwater Utility revenue and expenditures, and have determined that the current rate of $4.50/ERU will
be sufficient for FY 20/21 to cover the costs of stormwater management and to provide for the operation,
maintenance, and capital improvements of the stormwater system in the Town. Staff is recommending that the
current Stormwater Utility Fee of $4.50 remain unchanged.
BACKGROUND OR DETAILED INFORMATION:
Annual rate and financial discussion review September 2018 - No rate adjustment recommended
Annual rate and financial discussion review September 2017 - No rate adjustment recommended
Annual rate and financial discussion review August 2016 - No rate adjustment recommended
New rate adoption by Mayor and Council May 4, 2016
Initial rate review report on October 16, 2015 - “Stormwater Utility Rate Analysis” prepared by Assistant
Director Aimee Ramsey
Rate review, data analysis and scenario evaluation by the Stormwater Utility Commission January 2014 –
October 2015
FISCAL IMPACT:
There is no fiscal impact associated with adopting a no rate increase scenario for the Stormwater Utility. The
current rate provides the necessary revenue and resources to meet the code mandates placed on the Town by
both the federal (EPA) and state (ADEQ) jurisdictional authorities. The current rate is budgeted in this current fiscal
year and assumed as the base rate in future fiscal scenarios as represented on the 5-year forecast attached.
SUGGESTED MOTION:
I MOVE to (approve or deny) a recommendation to Mayor and Council to support a status quo base rate for the
Stormwater Utility for the upcoming fiscal year 2020-2021.
Attachments
Stormwater Rate Analysis PowerPoint
Stormwater Fund 5 Year Forecast
Stormwater Utility Rate Analysis
Aimee Ramsey
Assistant Director, Public Works
Oro Valley StormWater Utility Commission
October 16, 2019
Stormwater Utility Management Program
Stormwater Utility established in 2004
Utility was established to address
Environmental Protection Agency (EPA) and Arizona
Department of Environmental Quality (ADEQ) regulations
Permits from EPA & ADEQ required the Town to obtain:
Municipal Separate Storm Sewer Systems (MS4) permit
National Pollutants Discharge Elimination System (NPDES) General Permit
Construction General Permit (CGP)
Current rate $4.50 / ERU
Stormwater Utility Rate Analysis
The Town Code 15-24-13 Section H clearly states the following as guidelines for the Base Rate for the StormwaterUtility;
1.The Town Council shall, by resolution, establish the annual (fiscal year) monthly base rate for the Stormwater Utility fee. The base rate shall be calculated to ensure adequate revenues to fund the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town.
2.The Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary.
Stormwater Utility Rate Analysis Update
Assumptions used in developing financial scenarios
Growth projections
Inflation rate of 3.0% annually for O&M costs
Personnel
0.48 Part-time Student (UA) Intern
2.5% annual merit increases
Assumes use of Vehicle Cash Reserves
$50k budget annually for operational contract (i.e., culvert
cleaning)
Capital Improvement Projects evaluated annually based
on studies, inspections and monsoon activities
Stormwater Utility Rate Analysis Update
Meet policy requirements
Cash reserves of 15%
Adequate revenues to fund the costs of stormwater management
Support Stormwater Utility activities
Implementation of all MS4, ADEQ and EPA requirements
Drainage channel and street shoulder vegetation maintenance (Quantity)
Storm system inspections and maintenance/cleaning (Quantity) of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels
Storm cleanup
Street sweeping (Quality) -stormwater determination vs normal street surface deterioration
Low water crossings (Quantity/Quantity) depositing sand, rock, boulders and vegetation debris removal in roads during larger events of monsoons
Storm generated debris removal in washes (Quantity)
Road Safety (Quantity) due to storm activity at low water crossings and shouldering due to erosion
What is an ERU
Equivalent Residential Unit Consists of:
Roof Area
Concrete walks and decks
Concrete driveways
Commercial based off of 4000 sq. ft. = 1 ERU
Stormwater Utility Rate Analysis Update
Discussion & Recommendation
The fee is sufficient to meet the current needs of the Utility
Pima County Flood Control District support is strong
No fee changes recommended
Lambert Lane West
Before After
Projected Performance –no rate increase
* Cash balance excludes vehicle reserve ** Grant funding and projects budgeted
**FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25
Required Cash Balance $213,614 $212,625 $214,650 $217,500 $220,200 $222,150 $223,950
Cash Balance*$566,918 $544,724 $243,620 $410,013 $334,924 $307,660 $290,717
Expesnses $1,587,512 $3,965,195 $1,863,604 $1,696,106 $1,677,589 $1,644,764 $1,647,443
Revenues $1,442,639 $3,813,000 $1,433,500 $1,452,500 $1,470,500 $1,483,500 $1,495,500
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
Required Cash Balance Cash Balance*Expesnses Revenues
Stormwater Utility Rate Analysis
Based on the current 5-year projection the current rate, will
be sufficient to cover the costs of stormwater management
and to provide for the operation, maintenance, and capital
improvements of the stormwater system in the Town.
Capital improvements will be developed annually as more
studies are completed and complete analysis are
performing including data collections, surveys and
preliminary engineering cost estimates.
Rate Review and Analysis Timeline
Aug 2019
Oct 2019
Mar 2020
April 2020
May 2020
Review of Stormwater budget
Presentation of 5 year Stormwater forecast and rate
discussion
Stormwater Utility field trip
Rate council communication memorandum
Tentative FY 2021 budget adoption
Questions?
https://orovalleyaz.sharepoint.com/sites/publicworks/Budget/Stormwater Utility Supplement/STORMWATER UTILITY BUDGET MGMT PROJECTIONS_FY 2021_09182018
Stormwater Fund 5 Year Forecast Revised:10/2/2019
FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25
g Final Current
# of Units:
Residential 16,556 16,704 17,004 17,254 17,604 17,934 18,174
NEW:projected Residential 296 300 250 350 330 240 225
Commercial 6,229 6,229 6,229 6,229 6,229 6,229 6,229
NEW:projected Commercial - - - - - - -
Metro Water - Residential 1,353 1,353 1,353 1,353 1,353 1,353 1,353
Metro Water - Commercial 1,662 1,662 1,662 1,662 1,662 1,662 1,662
Total Units:26,096 26,248 26,498 26,848 27,178 27,418 27,643
Carry forward Fund Balance 759,242$ 781,991$ 804,797$ 551,693$ 487,086$ 460,997$ 482,733$
Includes vehicle cash reserve
Revenue:
Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$
Gross Revenues 1,424,096$ 1,417,500$ 1,431,000$ 1,450,000$ 1,468,000$ 1,481,000$ 1,493,000$
STATE GRANT CAPACITY - 2,100,000 - - - - -
ADEMA Grant 220,000
PCFCD Funding 73,000
Late Fees 1,940 1,500 1,500 1,500 1,500 1,500 1,500
Interest 16,603 1,000 1,000 1,000 1,000 1,000 1,000 1,442,639$ 3,813,000$ 1,433,500$ 1,452,500$ 1,470,500$ 1,483,500$ 1,495,500$
Expenses:
Personnel Total b
Total Personnel:10.73 c 717,746$ 749,370$ 768,104$ 787,306$ 806,989$ 827,164$ 847,843$
Contracts/Services
Outside Professional Services*e 104,887 211,300 293,300 100,000 100,000 80,000 80,000
Vehicle Repair & Maintenance a 6,327 20,000 20,400 20,900 21,400 21,900 22,400
Equipment Repair & Maintenance a 44,534 19,500 19,900 20,300 20,800 21,300 21,800
Rentals a - 1,000 1,100 1,200 1,300 1,400 1,500
Postage a 108 300 400 500 600 700 800
Printing & Binding a 3,967 1,500 1,600 1,700 1,800 1,900 2,000
Travel & Training a 6,108 9,600 9,800 10,000 10,200 10,500 10,800
Membership a 600 2,450 2,500 2,600 2,700 2,800 2,900
Office Supplies a 3,272 6,000 6,200 6,400 6,600 6,800 7,000
Gasoline a 20,415 22,000 22,500 23,000 23,500 24,000 24,500
Uniforms*a 1,554 3,100 3,200 3,300 3,400 3,500 3,600
Bad Debt Expense a 923 2,500 2,600 2,700 2,800 2,900 3,000
Field Supplies a 25,012 30,000 30,000 30,000 30,000 30,000 30,000
Regulatory 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Safety a 75 1,100 1,200 1,300 1,400 1,500 1,600
Admin & Financial Services 154,712 156,475 159,800 161,900 164,100 166,400 168,700
Depreciation 167,622 175,000 177,000 179,000 181,000 183,000 185,000
Total Operations/Maintenance:545,116$ 666,825$ 756,500$ 569,800$ 576,600$ 563,600$ 570,600$
Capital Outlay/Projects
Minor Assets 2,055 4,000 4,000 4,000 4,000 4,000 4,000
New Vehicles/Reserves - - - - - - -
Townwide Drainage Projects Capacity f 322,594 2,420,000 250,000 335,000 290,000 250,000 225000
Equipment - 125,000 85,000 280,000 - - -
Total Capital Outlay 324,649$ 2,549,000$ 339,000$ 339,000$ 294,000$ 254,000$ 229,000$
Total Expenses:1,587,512$ 3,965,195$ 1,863,604$ 1,696,106$ 1,677,589$ 1,644,764$ 1,647,443$
Surplus /(Deficit)(144,873) (152,195) (430,104) (243,606) (207,089) (161,264) (151,943)
Total Cash Balance 781,991$ 804,797$ 551,693$ 487,086$ 460,997$ 482,733$ 515,790$
Vehicle Cash Reserve d 215,073$ 260,073$ 308,073$ 77,073$ 126,073$ 175,073$ 225,073$
Cash Balance 566,918$ 544,724$ 243,620$ 410,013$ 334,924$ 307,660$ 290,717$
39.8%38.4%17.0%28.3%22.8%20.8%19.5%
Total 804,797 551,693 487,086 460,997 482,733 515,790
h Reserves 56.8%38.6%33.6%31.4%32.6%34.5%
a Assumes Growth in Benefits & Wages 2.5%e 50k budget annually for operational contract (i.e., culvert cleaning)
b Assumes Inflation 2.0%f Projects evaluated annually based on studies, inspections and monsoon activities
c Assumes a new PT Student Intern 19 hours max per week - UA g All budgets require the approval of the Town Manager, Mayor and Council
d Assumes use of Vehicle Cash Reserves h Total reserves must meet a 15% minimum
FY 2020/21 - FY 2024/25
Draft Projected
Stormwater Utility Commission 6.
Meeting Date:10/17/2019
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION AND APPROVAL OF CALENDAR YEAR 2020 STORMWATER UTILITY COMMISSION REGULAR
SESSION MEETINGS SCHEDULE
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
The Town of Oro Valley Stormwater Utility Commission holds their Regular Session Meetings on the 3rd Thursday
of the month at 4:00 p.m. The attached document lists the anticipated meeting dates for regular meetings of the
Stormwater Utility Commission for 2020.
BACKGROUND OR DETAILED INFORMATION:
Town Code Section 15-24-6 establishes a Town of Oro Valley Stormwater Utility Commission comprised of five (5)
Oro Valley residents, and the Mayor and Council shall appoint the members. Commissioners serve two-year terms,
with possible reappointment for a second term.
Regular Session Meetings are scheduled on the 3rd Thursday of the month at 4:00 p.m.
Topics discussed during Regular Session Meetings are mostly informational related to ongoing SW projects and
administrative reports. One exception to this is the requirement in Town Code 15-24-13 Section H that the
Stormwater Utility Commission (SWUC) annually review the Stormwater Utility revenue requirements and
recommend to the Town Council rate adjustments as necessary.
At the September 19, 2019, SWUC meeting Commissioner Jack Stinnett asked that staff develops a bi-monthly
schedule for discussion and possible approval at the next SWUC meeting. However, since a Town Code
revision may be required to modify the current monthly regular session, it is suggested by staff that the current
annual schedule be accepted with the understanding that the SWUC has the ability to set its next meeting time and
date at the culmination of its regularly scheduled meeting per its agenda. At that time the SWUC can elect to hold
or cancel the next meeting.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to (approve/deny) the 2020 regular Stormwater Utility Commission meeting schedule as presented.
Attachments
2020 SWUC Regular Meeting Schedule
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR MEETING SCHEDULE
2020
SWUC MEETING DATES (3RD THURSDAY)
January 16, 2020
February 20, 2020
March 19, 2020
April 16, 2020
May 21, 2020
June 18, 2020
July 16, 2020
August 20, 2020
September 17, 2020
October 15, 2020
November 19, 2020
December 17, 2020