The URL can be used to link to this page

Home My WebLink AboutPackets - Stormwater Utillity Commission (151) AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION NOVEMBER 21, 2019 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE OCTOBER 17, 2019 MEETING MINUTES 2.DISCUSSION OF STORMWATER MEETINGS AND EVENTS 3.DISCUSSION OF ONGOING FEMA-GRANT APPLICATION FOR CATALINA RIDGE 2019 PRE-DISASTER MITIGATION (PDM) 4.DISCUSSION OF TWO ONGOING 2019 PRE-DISASTER MITIGATION (PDM) FEMA-GRANT APPLICATIONS FOR LOWER HIGHLAND WASH CHANNEL RECONSTRUCTION 5.DISCUSSION OF ONGOING FEMA-GRANT APPLICATION FOR LAMBERT LANE DIP CROSSING RECONSTRUCTION, PHASE 2 6.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE DECEMBER 19, 2019, SWUC REGULAR SESSION MEETING FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 11/14/19 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Stormwater Utility Commission 1. Meeting Date:11/21/2019 Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE OCTOBER 17, 2019 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the October 17, 2019 meeting minutes. Attachments 10-17-19 Draft Minutes D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION OCTOBER 17, 2019 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair DeSantis called the meeting to order at 4:00 P.M. ROLL CALL Present: Michael DeSantis, Chair Joan Brown, Vice Chair Richard Hawkinson, Commissioner Joseph Cuffari, Commissioner Jack Stinnett, Commissioner Staff Present:Aimee Ramsey, Assistant Director Public Works Justin Turner, Senior Stormwater Engineer Joyce Jones-Ivey, Town Council Liaison was excused CALL TO AUDIENCE There were no speakers at this time. COUNCIL LIAISON COMMENTS Council Liaison Joyce Jones-Ivey was excused. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE SEPTEMBER 19, 2019 MEETING MINUTES Motion by Commissioner Joseph Cuffari, seconded by Commissioner Richard Hawkinson to approve the September 19, 2019 regular session minutes as written. Vote: 5 - 0 Carried 2.DISCUSSION OF STORMWATER MEETINGS AND EVENTS Senior Stormwater Engineer Justin Turner reported on Stormwater meetings and events. 3.DISCUSSION OF STORMWATER MANAGEMENT PROGRAM BEST MANAGEMENT PRACTICES 10/17/19 Minutes, Stormwater Utility Commission Regular Session 1 3.DISCUSSION OF STORMWATER MANAGEMENT PROGRAM BEST MANAGEMENT PRACTICES (BMPs), FIRST QUARTER UPDATE Mr. Turner reported on the Stormwater Management Program Best Management Practices (BMPs), first quarter update. 4.DISCUSSION OF STORMWATER UTILITY FISCAL YEAR 2019/2020 FINANCIAL UPDATE THROUGH AUGUST 2019 Discussion ensued regarding the Stormwater Utility (SWU) Financial update. 5.DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL Discussion ensued regarding the Annual Stormwater Utility Rate Analysis. Motion by Vice Chair Joan Brown, seconded by Commissioner Joseph Cuffari to approve Staff's recommendation of keeping the status quo. Vote: 5 - 0 Carried 6.DISCUSSION AND APPROVAL OF CALENDAR YEAR 2020 STORMWATER UTILITY COMMISSION REGULAR SESSION MEETINGS SCHEDULE Discussion ensued regarding the Stormwater Utility Commission (SWUC) 2020 meeting schedule. Mr. Turner stated that the Town Code Section 3-6-4 states all committees shall meet monthly. Assistant Director / Public Works Aimee Ramsey added that the Commission has the authority to decide when to make adjustments to the scheduled meetings at the culmination of its regularly scheduled meeting per its Agenda. Chair DeSantis spoke in favor of not changing the schedule in order to allow for the members of the town have access to monthly SWUC meetings. Commissioner Stinnett commented on the dedication and production of the SWU staff and questioned what is the correct frequency for the Commission to oversee the SWU staff. He concluded it would be justified to receive updates every other month. Commissioner Cuffari concurred, adding that the staff resources could be utilized department specific for stormwater control. Discussion continued regarding identifying the list of the 2020 targeted dates on which to hold a SWUC meeting as: Thursday, January 16, 2020 Thursday, March 19, 2020 Thursday, May 21, 2020 Thursday, July 16, 2020 Thursday, September 17, 2020 Thursday, November 19, 2020 Motion by Commissioner Jack Stinnett, seconded by Commissioner Joseph Cuffari to approve that the Stormwater Utility Commission target for six (6) meetings every year to review the progress of Stormwater Utility projects and submissions of FEMA requests, the 5 year plan and as required weigh in on any recommendations for increase in the Stormwater Utility Rate. Vote: 4 - 1 Carried OPPOSED: Chair Michael DeSantis FUTURE AGENDA ITEMS 10/17/19 Minutes, Stormwater Utility Commission Regular Session 2 FUTURE AGENDA ITEMS Future agenda items were discussed and approved as follows: - Discussion of Meetings and Events - Discussion of ongoing FEMA-GRANT applications ADJOURNMENT Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to adjourn the meeting. Vote: 5 - 0 Carried Chair DeSantis adjourned the meeting at 4:51 P.M. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 17th day of October, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2019. ___________________________ Yarina Hynd Office Assistant 10/17/19 Minutes, Stormwater Utility Commission Regular Session 3 Stormwater Utility Commission 2. Meeting Date:11/21/2019 Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF STORMWATER MEETINGS AND EVENTS RECOMMENDATION: This report is for informational purposes only. No action is required. EXECUTIVE SUMMARY: The following is a list of immediate past, and future, Stormwater meetings and events. October 18, 2019 – National Night Out, at Target on Oracle Road November 20, 2019 – Pima County Flood Control District Advisory Committee Meeting November 21, 2019 – Stormwater Utility Commission Regular Session Meeting December 18, 2019 – Pima County Flood Control District Advisory Committee Meeting (for possible cancellation) December 19, 2019 – Stormwater Utility Commission Regular Session Meeting (for possible cancellation) January 15, 2020 – Pima County Flood Control District Advisory Committee Meeting January 16, 2020 – Stormwater Utility Commission Regular Session Meeting (election of officers) BACKGROUND OR DETAILED INFORMATION: Refer to the Executive Summary above. FISCAL IMPACT: N/A SUGGESTED MOTION: This is for informational purposes only. Stormwater Utility Commission 3. Meeting Date:11/21/2019 Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF ONGOING FEMA-GRANT APPLICATION FOR CATALINA RIDGE 2019 PRE-DISASTER MITIGATION (PDM) RECOMMENDATION: This report is for informational purposes only. No action is required. EXECUTIVE SUMMARY: On October 10, 2019, the Stormwater Utility received notification from the Arizona Dept of Emergency and Military Affairs (DEMA) that the Pre-Disaster Mitigation (PDM) Notice of Intent for Catalina Ridge Channel Reconstruction Project was not selected and instead it was placed on the "wait list" with a rank of 13 out of 13. This project requires a reassessment regarding the continued expenditure of public effort and funding, particularly when, rather than improving in ranking, is falling, even after addressing the comments from previous review submittals. BACKGROUND OR DETAILED INFORMATION: Refer to the Executive Summary above. FISCAL IMPACT: N/A SUGGESTED MOTION: This report is for informational purposes only. Stormwater Utility Commission 4. Meeting Date:11/21/2019 Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF TWO ONGOING 2019 PRE-DISASTER MITIGATION (PDM) FEMA-GRANT APPLICATIONS FOR LOWER HIGHLAND WASH CHANNEL RECONSTRUCTION RECOMMENDATION: This report is for informational purposes only. No action is required. EXECUTIVE SUMMARY: On October 10, 2019, the Stormwater Utility received notification from the Arizona Dept. of Emergency and Military Affairs (DEMA) that the Pre-Disaster Mitigation (PDM) Notice of Intent for "Lower Highland Wash Channel Reconstruction Project" ($182K) and the "Lower Highland Flood Control Project" ($2.1 M) were not selected, and instead placed on the "wait list" with ranks of 9 and 2 of 13, respectively. Despite having received a wait-listed rank of 2, the Stormwater Utility will still prepare a PDM grant application for the "Lower Highland Flood Control Project" ($2.1 M). This way we will be better prepared for next year's application process. The smaller project will be kept on indefinite hold until such time as outside funding opportunities become available. BACKGROUND OR DETAILED INFORMATION: Refer to the Executive Summary above. FISCAL IMPACT: N/A SUGGESTED MOTION: This report is for informational purposes only. Stormwater Utility Commission 5. Meeting Date:11/21/2019 Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF ONGOING FEMA-GRANT APPLICATION FOR LAMBERT LANE DIP CROSSING RECONSTRUCTION, PHASE 2 RECOMMENDATION: This report is for informational purposes only. No action is required. EXECUTIVE SUMMARY: On June 24, 2019, the Stormwater Utility received notification from the Arizona Dept. of Emergency and Military Affairs (DEMA) that the subject Lambert Lane project had been awarded funding through the State Emergency Council (SEC). The Lambert Lane Dip Crossing Reconstruction SEC Mitigation Grant will provide a State cost share of $220,909.50 (capped amount), and will require an additional minimum 25% local contribution by the Town, including project design and project management. Plans, Special Provisions, and a Bid Schedule have been prepared by the Stormwater Utility, and these were given to pre-approved Contractors on October 23, 2019. A mandatory pre-submittal meeting will be held on November 6, 2019, and bid proposals are to be received by 4:00 PM, November 13, 2019. BACKGROUND OR DETAILED INFORMATION: Refer to the Executive Summary above. FISCAL IMPACT: The SEC grant requires a 25% local contribution, or approximately $55,200.00 which will be paid by the Stormwater Utility or other sources, if available. This funding is available and programed in the FY 2020 budget. SUGGESTED MOTION: This report is for informational purposes only. Stormwater Utility Commission 6. Meeting Date:11/21/2019 Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE DECEMBER 19, 2019, SWUC REGULAR SESSION MEETING RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE TO APPROVE (or deny) cancellation of the December 19, 2019, Stormwater Utility Commission Regular Session Meeting.