HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (154)
AGENDA
STORMWATER UTILITY COMMISSION
REGULAR SESSION
JULY 16, 2020
ONLINE ZOOM MEETING
Join Zoom Meeting:
https://orovalley.zoom.us/j/92052452606
To attend via phone only, dial 1-346-248-7799
Meeting ID: 920 5245 2606
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any
issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission
members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Commission may not discuss or take legal action on
matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what
you wish to discuss when completing the blue speaker card.
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)
DIRECTORS REPORT (INFORMATIONAL ONLY)
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE JUNE 18, 2020 MEETING MINUTES
2.DISCUSSION OF MEETINGS AND EVENTS
3.DISCUSSION OF BIGHORN FIRE AND IMPACTS
4.DISCUSSION OF THE PIMA COUNTY FLOOD CONTROL DISTRICT AND TOWN OF ORO VALLEY
RESTUDY OF THE NORTH RANCH WASH
5.DISCUSSION OF THE FALL 2020 STORMWATER UTILITY COMMISSION FIELD TRIP
FUTURE AGENDA ITEMS
ADJOURNMENT
POSTED: 7/10/20 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting
at 229-4700.
at 229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted public hearing. However, those items not
listed as a public hearing are for consideration and action by the Commission during the course of their
business meeting. Members of the public may be allowed to speak on these topics at the discretion of the
Chair.
In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been
placed on all public meetings until further notice:
1. In-person attendance by members of the public is prohibited.
2. Members of the public can either watch or listen to the public meeting online
https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at
Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application,
Zoom, https://orovalley.zoom.us/j/92052452606, or may participate telephonically only by dialing 1-346-248-7799 prior to or during the
posted meeting using Meeting ID: 920 5245 2606.
.
3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly encouraged to email your
request to speak to stwov@orovalleyaz.gov and please indicate which item number and topic you wish to speak on, or if you wish to speak during
"Call to Audience," please specify what you wish to discuss and include your name and town/city of residence in order to provide the Mayor/Chair
with advance notice so you can be called upon more efficiently during the Zoom meeting.
4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted.
For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. If you have not provided your
name to speak prior to the meeting as specified in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those
participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the
Chair will call on you in order, following those who submit their names in advance. For those participating by phone, you can press *9, which will
show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of
staff and you will have three minutes to speak before your microphone is again muted.
5. If a member of the public would like to submit written comments to the Stormwater Utility Commission for their consideration prior to the
meeting, please email those comments to stwov@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then
be electronically distributed to the public body prior to the meeting.
If you have questions, please contact the Commission's Recording Secretary, at 520-229-4850 or email
at stwov@orovalleyaz.gov. Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance
with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the
Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a
member of the audience only.”
Stormwater Utility Commission 1.
Meeting Date:07/16/2020
Submitted By:Yarina Hynd, Public Works
SUBJECT:
REVIEW AND APPROVAL OF THE JUNE 18, 2020 MEETING MINUTES
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to approve (approve with changes), the June 18, 2020 meeting minutes as written.
Attachments
06-18-20 Draft Minutes
D R A F T
MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
JUNE 18, 2020
VIA ZOOM MEETING
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
Chair Cuffari called the meeting to order at 4:00 p.m.
ROLL CALL
Present: Joe Cuffari, Chair
Joan Brown, Vice Chair
Richard Hawkinson, Commissioner
Jack Stinnett, Commissioner
Staff Present:Aimee Ramsey, Assistant Director Public Works
John Spiker, Stormwater Division Manager
Justin Turner, Senior Stormwater Engineer
Bill Rodman, Town Council Liaison
The Stormwater Utility Commission Meeting was held electronically via Zoom. Vice Chair Brown and
Commissioner Hawkinson attended by telephone. Due to a power outage Vice Chair Brown lost
connection but was able to join the meeting at 4:06 pm.
CALL TO AUDIENCE
Chair Cuffari provided instructions regarding conduct and participation in the meeting. There were no speaker
requests for the Call to Audience.
COUNCIL LIAISON COMMENTS
Council Liaison Bill Rodman provided an update on the status of the tentative budget, it is good news of where we
are going into next year, and that a final approval of the budget will be done on July 15, 2020.
DIRECTORS REPORT (INFORMATIONAL ONLY)
Comments to the Commission by Stormwater Utility Division Manager John Spiker:
Commissioner De Santis has resigned, and we give him many thanks for his time and energy and wish him
well. We are currently working through the process of bringing on a new commissioner.
Stormwater Utility is tracking the flooding post fire due to the Bighorn Fire. We are pushing out messaging,
following our colleagues at County, regarding flood insurance, flood risk, and we are identifying flood prone
areas and trying to do targeted outreach to those residents. We have identified infrastructure within those
potential flood prone areas to do inspections on, to assess current conditions and activate any maintenance
protocols we feel necessary to keep us safe from the flooding that will occur. We are trying to be proactive in
6/18/2020 Minutes, Stormwater Utility Commission Regular Session 1
the messaging, coordinating with our partners at the County Flood Control.
The Town Budget is making its way through the approval process, and we would like to present to the
Commission what that looks like for Stormwater as a Future Agenda Item.
The MS4 Annual Report is due in September of this year, the 4th Quarter reporting period ends in June. We
feel confident we are going to meet all the requirements asked of us.
ADEQ has issued a new construction general permit and we are taking steps to stay compliant.
We are tracking the EPA 404 Clean Water Act new rule change in effect at the end of June. We are trying
to make sure we understand the impacts and tracking to make sure we are abiding by the rules.
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE JANUARY 16, 2020 MEETING MINUTES
Motion by Vice Chair Joan Brown, seconded by Commissioner Jack Stinnett to approve the January 16,
2020 regular session minutes as written.
Vote: 4 - 0 Carried
2.DISCUSSION OF MEETINGS AND EVENTS
Mr. Spiker reported on Stormwater meetings and events.
3.DISCUSSION OF LA CHOLLA ROAD WIDENING PROJECT UPDATE
Mr. Spiker reported that the project is still on schedule to be completed September 2020. Mr. Spiker
reviewed the accompanying photos of the project with the Commission.
4.DISCUSSION OF ONGOING LAMBERT LANE DIP CROSSING RECONSTRUCTION, PHASE 2
Mr. Spiker reported that this project is complete. Mr. Spiker reviewed the accompanying photos of the
project with the Commission.
5.DISCUSSION REGARDING THE ONGOING 2019 PRE-DISASTER MITIGATION (PDM) FEMA-GRANT
APPLICATION STATUS OF THE LOWER HIGHLAND WASH FLOOD CONTROL PROJECT
Mr. Spiker reported that our grant application did not make it through the Region 9's Review, although it did
pass at the State level. We were notified that we did not meet criteria for this program. We are awaiting a
clarifying letter from FEMA and ADEMA. At that point we will retool this project.
6.DISCUSSION OF 2019/2020 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, THIRD
QUARTER REPORT
Mr. Spiker reviewed the 3rd Quarter activities with the Commission. Senior Engineer, Justin Turner,
reported on the status of the ongoing and continuous BMP's. Mr. Turner stated that brochures specific to the
contractor industry have been distributed.
Mr. Spiker encouraged the Commissioners to visit the Stormwater Utility page on the Town's new webpage.
Chair Cuffari, in review of the BMP document, congratulated the Stormwater Staff on the work it has done
for a successful year, only to have to start over again in July.
7.DISCUSSION OF THE SPRING 2020 STORMWATER UTILITY COMMISSION FIELD TRIP
Discussion ensued on which month to hold the Fall Field Trip, the date to be finalized later. The months of
late October or early November were suggested. Mr. Spiker brought up the fact that if the Commission
meetings get back on schedule with a meeting in September and November, we might want to schedule the
Field Trip for October.
6/18/2020 Minutes, Stormwater Utility Commission Regular Session 2
8.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE JULY 16, 2020
SWUC REGULAR SESSION MEETING
Motion by Chair Joe Cuffari, seconded by Commissioner Richard Hawkinson to deny cancellation of the
July 16, 2020 regular session meeting, and move to hold the meeting as scheduled.
Vote: 4 - 0 Carried
9.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE AUGUST 20, 2020
SWUC REGULAR SESSION MEETING
Motion by Chair Joe Cuffari, seconded by Commissioner Richard Hawkinson to approve cancellation of
the August 20, 2020 regular session meeting.
Vote: 4 - 0 Carried
FUTURE AGENDA ITEMS
Future agenda items were discussed as follows:
Bighorn Fire and its impacts
Lower Highlands Wash Pre-Disaster Mitigation Grant
Restudy of the North Ranch Wash by TOV and PCFCD
Discussion for whether the August meeting may be necessary
Fall Field Trip
ADJOURNMENT
Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to adjourn the
meeting.
Vote: 4 - 0 Carried
Chair Cuffari adjourned the meeting at 4:53 p.m.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 18th day of June 2020. I
further certify that the meeting was duly called and held and that a quorum was present.
Dated this _____ day of ____________________, 2020.
___________________________
Yarina Hynd
Office Assistant
6/18/2020 Minutes, Stormwater Utility Commission Regular Session 3
Stormwater Utility Commission 2.
Meeting Date:07/16/2020
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF MEETINGS AND EVENTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The following is a list of immediate past, and future, stormwater meetings and events.
June 30, 2020 - End of the MS4 reporting year
July 16, 2020 - Stormwater Utility Commission Regular Session Meeting
July 17, 2020 - ADWR Community Assistance Visit (Floodplain Management Audit)
August 20, 2020 - Stormwater Utility Commission Regular Session Meeting
September 16, 2020 - Pima County Flood Control Advisory Committee Meeting
September 17, 2020 - Stormwater Utility Commission Regular Session Meeting
September 30, 2020 - MS4 Annual Report due
BACKGROUND OR DETAILED INFORMATION:
For information only.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
For information only.
Stormwater Utility Commission 3.
Meeting Date:07/16/2020
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF BIGHORN FIRE AND IMPACTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The Bighorn Fire has presented the Town of Oro Valley with an increased threat of flooding. Coordination with
Federal, State, and local agencies is ongoing in response to the fire and the post fire flood potential.
BACKGROUND OR DETAILED INFORMATION:
On June 5, 2020 lightning struck above Pusch Ridge in the Santa Catalina Mountains causing what would become
the largest forest fire in Pima County history. As of July 8, 2020 the Bighorn Fire has burned roughly 119,000 acres
across the entire mountain range and is 75% contained. Pima, Pinal, and Cochise Counties all have
watersheds that have become affected by the fire. The Town of Oro Valley has joined with these
Counties and our Federal, State, and other local municipalities in a coordinated effort to address the fire
response and post fire flooding potential.
The Town of Oro Valley has been proactive in outreach efforts to notify our residents of the potential flood hazard
associated with the fire asking folks to know their protect themselves and their property or business. Staff has
encouraged area residents to know their flood hazards near their homes and directing them to the National Flood
Insurance Program. In addition, the Town has encouraged folks to sign up for Pima County's ALERT System,
where available, to get near real time updates on rainfall and stream gauge data as rainfall comes off of the
mountain. The National Weather Service has also published a Bighorn Fire Burn Scar Flash Flood Briefing to
provide specific weather patterns associated with the fire. A new release published on June 19, 2020 outlines steps
the public could take to help themselves prepare
https://www.orovalleyaz.gov/Government/News/Oro-Valley-proactive-floods-follow-fires.
The Town has performed existing conditions inspections in areas affected by the burn scar with maintenance
activities to clear sediment, debris, and vegetation in preparation for potential flooding. Coordination with Pima
County Regional Flood Control District (PCRFCD) and the Arizona Department of Transportation for similar
inspections and maintenance activities for their facilities within the Town boundaries is also ongoing.
The Pima County Regional Flood Control District has also contracted with a consulting firm to perform post fire
hydrology and hydraulic models for the mountain to assess potential flood threats and identify areas of concern.
Coordination with PCRFCD is ongoing on this effort.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Bighorn Fire Perimeter
Stormwater Utility Commission 4.
Meeting Date:07/16/2020
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF THE PIMA COUNTY FLOOD CONTROL DISTRICT AND TOWN OF ORO VALLEY RESTUDY
OF THE NORTH RANCH WASH
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The objective of this study is to provide 100-year peak discharges and floodplain mapping along the main
stem of North Ranch Wash as well as along its larger tributaries where 100-year peak discharges exceed
50 cfs. This study examines a 6-mile-long segment of this watercourse, with segments located in both the
Town of Oro Valley and unincorporated Pima County, as seen on the attached Location Map.
This study is being done by a local engineering firm specializing is floodplain mapping services, and is
being supported by funding from the Pima County Regional Flood Control District.
Most of the North Ranch Wash within the study area is designated as a FEMA regulatory floodplain
(Zone A) as shown in the effective Flood Insurance Rate Map (FIRM) panels number 04019C1060L and
04019C1070L (June 16, 2011).
New technical information regarding the main channel of North Ranch Wash, developed by this study, is
to be used to support a Letter of Map Revision (LOMR), and will result in the substitution of the effective
Zone A flood plain with new Zone AE flood plain. In addition, new technical information regarding the
major tributaries will be retained by both Oro Valley and the Pima County Regional Flood Control District,
and used as best available information to assess whether development activities will be reasonably safe
from flooding.
A Technical Data Notebook summarizing the investigation was submitted to FEMA in December 2019,
and Case Number 19-09-2006P was accepted by FEMA on May 6, 2020, pending receipt of certification
of public notifications. Public notifications are currently being prepared and made ready for distribution
as well as for publication in a community newspaper. This outreach work is expected to be completed
by mid-August 2020.
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
N/A
Attachments
Location Map
W MOORE RD
N LA CANADA DRW TANGERINE RD
W LAMBERT LNN THORNYDALE RDN SHANNON RDN COMO DRN LA CHOLLA BLN GILA RDN KINGAIR DRW NARANJA DR
W GLOVER RD
W POTVIN LN
W TURKEY LN
W LIMEWOOD DRN LINDBERGH DRW SUMTER DR
W OASIS RD
W SUNKIST RD
N COPPER SPRING TRW TURTLE DOVE LNUNKNOWN
N TEAL BLUE TRN P
IPER
DRN OLDFATHER DRN KACHINA DRN STARGAZER DRN VERCH WYN CROSS RDW KITTY HAWK WY
W PECOS WYN OLDFATHER RDN OLD RANCH HOUSE RDW CAMINO DEL NORTE
N CAMINO DE LA TIERRAW TO
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N CAMINO CENTRALW CANADA HILLS DR N COPPER CREEK DRN PILOT DRW CACTUS CANYON PS N TAILWIND DRN SCIOTO AVN LUZON CTW LUCERO RD
W HUNTER RD
W CESSNA WY
N CORSAIR DRN SE
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TA
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DR
W BEECH
W
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N PASEO PENUELAW CAMINO ALTO
W OWL VISTA PL
W APPALOOSA RD N LA TANYA DRN
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YO
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N WASHBED DRN WIND RUNNER PWN GIBSON TRN CAMINO DEL PLATAN VISTA DEL SOLW PALO SECO
N CANADA DR
W OASIS DR
N HACIENDA HERMOSA DRN K 6 RANCH RDN HAWK CANYON TRW CAMINO CHRISTY
W MONTGOMERY STN VISTA RANCH PLN SKYHAWK DRN TALL GRASS DRN SAGE BROOK RDN
W
O
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N
A
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W
Y
N MEADOW SAGE DRW CAMINO DE LA JOYAN COYOTE BLUE CTW COUGAR CANYON TR
N BROADSTONE DRN CALLE SOLANON GEMMA AVW NINER WY
N MOUNTAIN BREEZE DRN
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D N REFLECTION RIDGE DRW CAMINO DE MANANAN DIVOT DRN ZIRCON LNN COYOTE CROSSING TRN PIEMONTE WYN WILD LIFE AVN YELLOW BIRD RDW GYMKHANA WY N PAR DRN
T
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W CAMINO LLANO
W TORTOLITA VISTA LN
W EARHART WY
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DN CUB DRW WIMBLEDON WY N RED EAGLE DRN PALO QUEMADOW LEMONWOOD RD
N OAK KNOLL LNW T BENCH BAR WY
N TARZANA DRN SUNDUST CTN CAMINO DEL FIERROW ARIZONA ROSE DR
N STAGELINE TRN ZEPPEL
IN
PL
W SUN RANCH TR
W CAMINO DEL VENEGAS
W TORTOLITA SPRINGS RD
N MABINI PLN TAPESTRY DRW ARGO S
T
W ORION ST N HAWKEYE DRW AERO STAR WY
N NINE IRON DRN T
A
T
U
M
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N RABWA PLUNKNOWNN KINGAIR DRW LAMBERT LN N LA CHOLLA BLN MOUNTAIN BREEZE DRN VISTA DEL SOLW OASIS RD UNNAMED3/5/2019 SCB
Location MapNorth Ranch Wash Floodplain Mapping Study
Legend
Effective Zone A Flood Plain
Proposed Zone AE Flood Plain
Proposed Special Study Flood Plain (Tributaries)
Oro Valley Limits
0 0.5 1 1.5 20.25 Miles
¯
SCB 7/8/2020
Stormwater Utility Commission 5.
Meeting Date:07/16/2020
Submitted By:Justin Turner, Public Works
SUBJECT:
DISCUSSION OF THE FALL 2020 STORMWATER UTILITY COMMISSION FIELD TRIP
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The Spring 2020 Field Trip was canceled, and we hope to reschedule it for October 2020. The following is a report
prepared for these types of Field Trips.
The goal of our annual field trip is to visit places in Oro Valley that will give the Commissioners a
better understanding of the broad range of activities typically performed by the Stormwater Utility. Possible sites to
be visited may include places where the following activities occur:
Public Drainage Infrastructure Inspection (MS4), Maintenance & Repair
Private Drainage Infrastructure Inspection, Maintenance & Repair
SWPPP Inspections (current construction projects)
SWPPP Inspections (verification of post-construction control measures)
Illicit Discharge Detection and Elimination (IDDE): Enforcement Action
Drainage Complaints: Evaluation and Response
Capital Improvement Projects: Selection, Design and Construction Oversight
Coordination with Pima Co. Regional Flood Control District: LOMR’s, Studies, and Watercourse Maintenance
Verification of Municipal Operation’s Good-Housekeeping Practices
Last year's visit took us to nine locations over a period of two and a half hours starting at 7:00 AM. Beforehand
we took a group photograph, and this year we would like to do the same.
Staff would like to recommend a few dates in October to accommodate the field trip based upon our current
availability. October 14 (Wednesday), 21 (Wednesday), 22 (Thursday), 28 (Wednesday) 29 (Thursday) of 2020
would be available.
The time and locations to be visited this year are to be determined by staff for public notification. And as before, no
official Town business will be conducted at this function.
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A