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HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (157)       AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION JANUARY 21, 2021 ONLINE ZOOM MEETING JOIN ZOOM MEETING https://orovalley.zoom.us/j/92408845204?pwd=ckxlVjdEdnAxemF3MEowd3RKU0RJZz09 To attend via phone ONLY, dial 1-346-248-7799 enter Meeting ID: 924 0884 5204, then enter Passcode: 586760        REGULAR SESSION AT OR AFTER 4:00 PM   CALL TO ORDER   ROLL CALL   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)   DIRECTORS REPORT (INFORMATIONAL ONLY)   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE NOVEMBER 19, 2020 MEETING MINUTES   2.WELCOME AND INTRODUCTION FOR NEW STORMWATER UTILITY COMMISSION MEMBERS   3.DISCUSSION OF MEETINGS AND EVENTS   4.DISCUSSION OF 2020/2021 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, SECOND QUARTER REPORT   5.PRESENTATION AND POSSIBLE DISCUSSION OF SLOPE EROSION MITIGATION PROJECT COMPLETED BY CATALINA SHADOWS HOA   6.NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION CHAIR   7.NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION VICE CHAIR   8.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE FEBRUARY 18, 2021 STORMWATER UTILITY COMMISSION REGULAR SESSION MEETING   FUTURE AGENDA ITEMS   ADJOURNMENT   POSTED: 01/14/21 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch or listen to the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application, Zoom, https://orovalley.zoom.us/j/92408845204?pwd=ckxlVjdEdnAxemF3MEowd3RKU0RJZz09, or may participate telephonically only by dialing 1-346-248-7799 prior to or during the posted meeting using Meeting ID: 924 0884 5204 and Passcode: 586760. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly encouraged to email your request to speak to stwov@orovalleyaz.gov and please indicate which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience," please specify what you wish to discuss and include your name and town/city of residence in order to provide the Mayor/Chair with advance notice so you can be called upon more efficiently during the Zoom meeting. 4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order, following those who submit their names in advance. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted. 5. If a member of the public would like to submit written comments to the Stormwater Utility Commission for their consideration prior to the meeting, please email those comments to stwov@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have questions, please contact the Commission's Recording Secretary, at 520-229-4850 or email at stwov@orovalleyaz.gov. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Stormwater Utility Commission 1. Meeting Date:01/21/2021   Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE NOVEMBER 19, 2020 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the November 19, 2020 meeting minutes.  Attachments 11-19-20 Draft Minutes  D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION NOVEMBER 19, 2020 MEETING HELD VIA ZOOM            REGULAR SESSION AT OR AFTER 4:00 PM   CALL TO ORDER Chair Cuffari called the meeting to order at 4:00 P.M.   ROLL CALL Present: Joan Brown, Vice Chair Richard Hawkinson, Commissioner Jack Stinnett, Commissioner Joseph Cuffari, Chair Staff Present:Aimee Ramsey, Assistant Director Public Works John Spiker, Stormwater Division Manager Justin Turner, Senior Stormwater Engineer John Lynch, Stormwater Project Manager Scott Bennett, Stormwater Utility Analyst  The Stormwater Utility Commission Meeting was held electronically via Zoom. Commissioner Hawkinson attended by telephone.   CALL TO AUDIENCE There were no speakers at this time.   COUNCIL LIAISON COMMENTS There was not a Councilmember Liaison in attendance.   DIRECTORS REPORT (INFORMATIONAL ONLY) Division Manager John Spiker reported on the following subjects: A draft of the Drainage Criteria Manual has been sent out to a select group of experts, internal Oro Valley staff, and colleagues at Pima County Flood Control District (PCFCD) for comments. A request for updates on the Naranja Trails Subdivision, a development proposed due north of the Highlands Mobile Home Park, was referred to the Oro Valley Planning website for updates and the Planning and Zoning Commission for their Public Meetings. The Stormwater Utility (SWU) will be providing a review of the drainage / watershed study associated with any development that is ongoing. 11/19/20 Minutes, Stormwater Utility Commission Regular Session 1   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE SEPTEMBER 17, 2020 MEETING MINUTES       Motion by Commissioner Richard Hawkinson, seconded by Commissioner Jack Stinnett to approve the September 17, 2020 regular session minutes as written. A roll call vote was taken: Vice Chair Brown - Aye Commissioner Hawkinson - Aye Commissioner Stinnett - Aye Chair Cuffari - Aye  Vote: 4 - 0 Carried   2.DISCUSSION AND POSSIBLE ACTION TO CORRECT FISCAL YEAR DATES TO 2021/2022 OF SEPT 17, 2020 MOTION TO APPROVE THE STATUS QUO BASE RATE FOR THE STORMWATER UTILITY FOR 2020/2021       Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to approve the correction of the fiscal year dates to 2021/2022 of the previous motion from September 17, 2020 to approve the status quo base rate for the Stormwater Utility for 2020/2021. A roll call vote was taken: Vice Chair Brown - Aye Commissioner Hawkinson - Aye Commissioner Stinnett - Aye Chair Cuffari - Aye  Vote: 4 - 0 Carried   3.RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER RICHARD HAWKINSON       Commissioner Hawkinsons' Stormwater Utility Commission (SWUC) term ends 12/31/20. Staff and Commissioners thanked Commissioner Hawkinson for his service, with sincere appreciation for all he has done over the years for the SWU. His support of the Commission was acknowledged, along with the insight that he shared with the entire commission.   4.DISCUSSION OF MEETINGS AND EVENTS       Mr. Spiker reported on recent meetings and events.   5.REPORT AND DISCUSSION OF THE FLOODPLAIN STATUS APPLICATION ON THE TOWN'S WEBSITE      SWU GIS Analyst Scott Bennett presented an introduction to the newly created Stormwater Utility 11/19/20 Minutes, Stormwater Utility Commission Regular Session 2  SWU GIS Analyst Scott Bennett presented an introduction to the newly created Stormwater Utility Floodplain Status application on the Towns' website and walked the Commission through the experience a user resident would have accessing the map application to view the flood plain status of any particular Town property. The application is interactive and user friendly. The flood-hazard information from this new web mapping application can also be printed or saved electronically as a PDF file.   6.DISCUSSION AND POSSIBLE ACTION REGARDING SUPPORT FROM THE STORMWATER UTILITY COMMISSION FOR THE STAFF REQUEST TO TOWN COUNCIL FOR EXPENDITURE OF FUNDS FOR THREE (3) MINOR DRAINAGE REPAIR AND/OR REHABILITATION PROJECTS       Mr. Spiker reminded the Commissioners that the SWU staff was not asking for approval of the projects but for approval of support for the SWU staff to bring these projects before the Town Council. SWU Project Manager John Lynch presented on three (3) small maintenance projects to the Commission. Because these projects are funded through contingency funds in the Stormwater budget, they require the SWU to take the projects to Mayor and Council for their approval of the expenditure of these funds. The proposed project issues presented were: Erosion issues with the equestrian trail in the Logan's Crossing subdivision Erosion and sediment deposition in an area located in the Lomas Del Oro subdivision along Camino Bajio and Paseo Cordona Runoff from a drainage apron that has exacerbated erosion at Tangerine Road, just west of Water Harvest Way at the Oro Valley Marketplace where two multi-use paths connect Discussion ensued between staff and the Commissioners. Commissioners commented that the projects were worthwhile and that the repair and/or rehabilitation seemed very well planned out.    Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to approve supporting the SWU staff to request the Town Council to expend funds for three (3) drainage improvements. A roll call vote was taken: Vice Chair Brown - Aye Commissioner Hawkinson - Aye Commissioner Stinnett - Aye Chair Cuffari - Aye  Vote: 4 - 0 Carried   7.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE DECEMBER 17, 2020 SWUC REGULAR SESSION MEETING       Motion by Vice Chair Joan Brown, seconded by Commissioner Richard Hawkinson to approve cancellation of the December 17, 2020 Stormwater Utility Commission Regular Session Meeting. A roll call vote was taken: Vice Chair Brown - Aye Commissioner Hawkinson - Aye Commissioner Stinnett - Aye Chair Cuffari - Aye  Vote: 4 - 0 Carried   11/19/20 Minutes, Stormwater Utility Commission Regular Session 3 8.DISCUSSION AND POSSIBLE ACTION REGARDING CALENDAR YEAR 2021 STORMWATER UTILITY COMMISSION REGULAR SESSION MEETINGS SCHEDULE       Discussion ensued among the Commission and staff regarding the 2021 SWUC meeting schedule. The schedule was reviewed with the understanding that a meeting could be potentially targeted to be cancelled.    Motion by Commissioner Richard Hawkinson, seconded by Chair Joseph Cuffari to approve the 2021 Stormwater Utility Commission regular meeting dates schedule as presented. A roll call vote was taken: Vice Chair Brown - Aye Commissioner Hawkinson - Aye Commissioner Stinnett - Aye Chair Cuffari - Aye  Vote: 4 - 0 Carried   FUTURE AGENDA ITEMS Chair Cuffari proposed that Future Agenda Item subjects to be put forward by SWU staff. Possible cancellation of February 19, 2021 regular session meeting.   ADJOURNMENT    Motion by Commissioner Jack Stinnett, seconded by Vice Chair Joan Brown to adjourn the meeting. A roll call vote was taken: Vice Chair Brown - Aye Commissioner Hawkinson - Aye Commissioner Stinnett - Aye Chair Cuffari - Aye  Vote: 4 - 0 Carried    Chair Cuffari adjourned the meeting at 5:04 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 19th day of November, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2021. ___________________________ Yarina Hynd Office Specialist 11/19/20 Minutes, Stormwater Utility Commission Regular Session 4    Stormwater Utility Commission 2. Meeting Date:01/21/2021   Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: WELCOME AND INTRODUCTION FOR NEW STORMWATER UTILITY COMMISSION MEMBERS RECOMMENDATION: N/A EXECUTIVE SUMMARY: Welcome new Commissioners and Town Council Liaison.  Gary Mattson - Commissioner David Parker - Commissioner Harry Greene - Town Council Liaison   The Stormwater Utility Commission (SWUC) is an advisory board to the Town Council on matters related to the stormwater and floodplain management activities intended to meet state and federal requirements. The SWUC plays an important role in this endeavor by studying staff reports regarding ongoing activities performed by the Stormwater Utility (SWU).  This information is used annually to review projected stormwater expenditures, and to recommend to the Town Council adjustments to the SWU Fee, if needed.  In order to help the new Commissioners and Council Liaison, the remainder of this staff report briefly describes the general regulatory function of the Stormwater Utility, as well as the specific duties of the Commission. BACKGROUND OR DETAILED INFORMATION:   Among its numerous municipal duties and functions, the Town of Oro Valley (Town) manages stormwater quality in accordance with the Arizona Pollutant Discharge Elimination System (AZPDES) Permit AZG2016-002 that authorizes the discharge of stormwater from the municipal separate storm sewer system (MS4) to receiving waters, including Waters of the United States (WOTUS).  In order to help meet regulatory obligations, the Town adopted its first Stormwater Ordinance in 2001, and amended it 2007 and 2010 (Town Code Article 15-24), that included the following significant provisions:    Creation of a Town-owned Stormwater Utility (TC 15-24-2.B) with oversight over all stormwater conveyance facilities owned by, or dedicated to, the Town (TC 15-24-9), with authority to adopt a Stormwater Utility Fee to fund implementation of a Stormwater Management Program (TC 15-24-13.B), and for the Town Council, with recommendations received from the Commission, to determine how funds are to be expended (TC 15-24-10). 1.    The Stormwater Utility is responsible for meeting all quality and quantity regulations and issues including the Town's Stormwater Management Plan, Floodplain and Erosion Hazard Management, and supporting all other Town programs that are impacted by stormwater runoff. The SWU also coordinates with Federal, State and local government agencies related to the Town's Stormwater program.     Typical Stormwater Utility Activities Include: Implementation of all MS4, Arizona Department of Environmental Quality (ADEQ) and Environmental Protection Agency (EPA) requirements including Illicit Discharge Detection and Elimination, Stormwater Pollution Prevention Plan (SWPPP) review, SWPPP field inspections, and Public Education and Outreach (Quality) Storm System Inspections, Maintenance and Repair, including post-storm maintenance, of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels (Quantity) Technical Support for other divisions within the Town (Quality/Quantity) In-House Hydrologic and Hydraulic Studies and Designs (Quantity) Floodplain Permit Review for compliance with National Flood Insurance Program (NFIP) rules (Quantity/Quality) Development Review (Quantity/Quality) Coordination with other local jurisdictions including the Pima County Regional Flood Control District Preparing and Revising/Updating Town Ordinances and Manuals (Quality/Quantity) Stormwater Utility administration including Equivalent Residential Unit (ERU) billing    Creation of Stormwater Utility Commission (TC 15-24-6) with the specific responsibility to annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary (TC 15-24-13.H), and to review and approve adjustments to, and appeals for corrections of, the Utility Fee  (TC 15-24-13.G and L), and with Commissioners expected to adhere to normal Rules of Procedure (TC 3-6-4). 2.    Adoption of a Stormwater Management Program(TC 15-24-8) that outlines the goals and objectives of the stormwater system and identify the various elements of the system necessary to achieve the goals. 3.    Adoption of an Illicit Discharge and Elimination Program (15-24-14.H, K and L) that describes procedures to systematically find and eliminate sources of non-stormwater to its municipal separate storm sewer system and to implement procedures to prevent illicit connections and discharges. 4.  As an advisory commission to the Town Council, the SWUC meets to give guidance and support to the Stormwater Utility as it relates to the stormwater and floodplain management activities. The intent is for the Stormwater Utility to implement programs and practices to meet the requirements of the EPA and ADEQ permits.  Please see Town of Oro Valley Code Chapter 15.24 (Stormwater) and Code Chapter 17 (Floodplain Management) for more information. These documents are accessible on the Town of Oro Valley website at www.orovalleyaz.gov under Town and Zoning Codes.   FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Stormwater Utility Commission 3. Meeting Date:01/21/2021   Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events.    December 16, 2020 - Pima County Flood Control District Advisory Committee Meeting (canceled) December 17, 2020 - Stormwater Utility Commission Regular Session Meeting (canceled) January  15, 2021 - Final submittal  to DEMA for FEMA 2020 BRIC Application is due for Highland Wash.  DEMA will submit sub-applications to FEMA no later than January 29, 2021, with national selection results expected from FEMA sometime during the first quarter of 2021. January 20, 2021 - Pima County Flood Control District Advisory Committee Meeting January 21, 2021 - Stormwater Utility Commission Regular Session Meeting February 17, 2021 - Pima County Flood Control District Advisory Committee Meeting February 18, 2021 - Stormwater Utility Commission Regular Session Meeting (may be canceled) March  17, 2021 - Stormwater Utility Commission Regular Session Meeting March 18, 2021 - Pima County Flood Control District Advisory Committee Meeting BACKGROUND OR DETAILED INFORMATION: For informational purposes only. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Stormwater Utility Commission 4. Meeting Date:01/21/2021   Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF 2020/2021 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, SECOND QUARTER REPORT RECOMMENDATION: This report is for informational purposes only.  EXECUTIVE SUMMARY: The Town of Oro Valley's (Town) Stormwater Management Program and Annual Report to ADEQ identify Minimum Control Measures (MCM’s) used to manage and control quality of stormwater runoff from the MS4. Each MCM has been given specific implementation dates and frequencies, measurable goals, and responsible departments. This memorandum is a report on the Town’s Stormwater Management Program for the second quarter of the Annual Reporting Period for 2020-2021 (July 1st through June 30th). It has been prepared to keep stakeholders informed of the status of project implementation in terms of completed tasks that are either (A) ongoing or continuous, or (B) to be done a minimum of once each year. Accompanying this Memorandum is a summary Table listing each of the six (6) required MCM’s along with their specific subset of Best Management Practices (BMP’s). This summary Table shows that the Stormwater Utility is nearly up to date, and, with one possible exception, has met this quarter’s goals for implementing BMP’s that are ongoing and continuous.  The one deficiency is BMP 1.5 “Outreach Events at Town of Oro Valley Schools", and which understandably will not happen anytime in the foreseeable future.   BACKGROUND OR DETAILED INFORMATION: The Town manages stormwater quality in accordance with the Arizona Pollutant Discharge Elimination System (AZPDES) Permit AZG2016-002 that authorizes the discharge of stormwater from the municipal separate storm sewer system (MS4) to receiving waters, including Waters of the United States (WOTUS). The MS4 generally consists of roads, storm drains, and infrastructure carrying runoff into drainage ways or ephemeral stream channels. The Town has a Stormwater Management Program (SWMP) that describes the control measures it uses to manage the quality of discharges from the MS4. These Best Management Practices (BMPs) are: MCM-1. Public Education and Outreach MCM-2. Public Participation and Involvement MCM-3. Illicit Discharge Detection and Elimination MCM-4. Construction Site Runoff Control MCM-5. Post-Construction Runoff Control MCM-6. Pollution Prevention/Good Housekeeping for Municipal Operations The Town’s Stormwater Management Program describes specific practices it uses to achieve compliance with Part 6.4 of the AZPDES Permit related to Minimum Control Measures, including specific implementation dates and frequencies, measurable goals, and responsible departments. Our staff keeps track of these thirty-three (33) targeted responsibilities, and has prepared the attached summary table showing project implementation in terms of completed tasks that are either (A) ongoing or continuous, or (B) to be done a minimum of once each year. This attached summary Table shows that the Stormwater Utility is fully up to date, except for BMP 1.5, and has met this quarter’s goals for implementing BMP’s that are ongoing and continuous The next scheduled update will be prepared and distributed sometime after the 3rd quarter ends on March 31st, 2021. FISCAL IMPACT: This report is for information only. SUGGESTED MOTION: N/A Attachments 2020/2021 Town of Oro Valley MS4 Compliance Schedule  2020/2021 Town of Oro Valley MS4 Compliance Schedule July - Sept Oct - Dec Jan - Mar Apr - June MCM-1 Public Education and Outreach BMP 1.1 Create and update informational brochures (A)x x BMP 1.2 Distribution of informational brochures to the general public (A)x x BMP 1.3 Distribution of brochures to businesses that potentially affect stormwater quality (B) BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter (B) BMP 1.5 Outreach events at Town of Oro Valley schools (B) BMP 1.6 Display of outreach materials on Town owned Sun Shuttle buses. (A)x x BMP 1.7 Stormwater content on the Town of Oro Valley website (A)x x BMP 1.8 Effective response to public inquiries (A)x x MCM-2 Public Participation and Involvement BMP 2.1 Public participation through the Stormwater Utility Commission (SWUC) (A)x x BMP 2.2 Public involvement through notification of monthly SWUC meetings (A)x x BMP 2.3 Public interaction with SWU Staff (A)x x BMP 2.4 Solicitation of public comments regarding key components of utility operations (A)x x BMP 2.5 Encouragement of public participation via volunteer groups sponsored by the TOV (A)x x BMP 3.1 Revision and Implementation of an IDDE program (A)x x BMP 3.2 Mapping of the storm drain system (A)x x BMP 3.3 Identification and mapping of the MS4 (A)x x BMP 3.4 Identification and mapping of the Town’s municipal outfall inventory (A)x x BMP 3.5 Municipal employee illicit discharge training programs (B)x BMP 3.6 Training of Town volunteers (A)x x BMP 3.7 Written IDDE Procedures (A)x x BMP 4.1 Comprehensive pre-construction site plan review (A)x x BMP 4.2 Erosion and sediment control for capital improvement projects (A)x x BMP 4.3 Establishment and review of Town ordinances regarding disposal of hazardous construction site waste, sediment control, and erosion control (A)x x BMP 4.4 Documentation of procedures (A)x x BMP 4.5 Personnel Qualifications and Education of Private Contractors/Developers (A)x x BMP 4.6 Establish Procedures for Receipt and Consideration of Constituent Submittals (A)x x BMP 5.1 Creation, review and enforcement of post-construction stormwater pollution prevention regulatory mechanisms and standard operating procedures (A)x x BMP 5.2 Comprehensive GIS Inventory of Active and Finished Construction Projects (A)x x BMP 5.3 Implement Standard Operating Procedure on Post-Construction Inspections (A)x x BMP 5.4 Site Plan Reviews (A)x x BMP 6.1 Annual Inspection of Town of Oro Valley Municipal Operations and Maintenance Facilities (B) BMP 6.2 Street Sweeping (A)x x BMP 6.3 Implementation of SPCC and Operation and Maintenance Plans for Town Maintenance Facilities (A)x x BMP 6.4 Municipal Employee Training Program (B)x BMP 6.5 Town of Oro Valley Municipal Vehicle and Heavy Equipment Washing Procedures (A)x x BMP 6.6 Town of Oro Valley Fleet Maintenance Schedule (A)x x BMP 6.7 Facility Safety Data Sheet Inventory (A)x x (A) Ongoing and Continuous (B) Done Only Once Per Fiscal Year x means task completed during indicated quarter F:\2 DIV STORMWATER\PROJECTS\Stormwater Management Plan (Annual Reports)\2020-2021\NOI-Implementation-Schedule S. Bennett 1/4/2021 Quarter MCM-5 Post-Construction Runoff Control MCM-6 Pollution Prevention and Good Housekeeping for Municipal Operations MCM-4 Construction Site Stormwater Run-Off Control MCM-3 Illicit Discharge Detection and Elimination    Stormwater Utility Commission 5. Meeting Date:01/21/2021   Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: PRESENTATION AND POSSIBLE DISCUSSION OF SLOPE EROSION MITIGATION PROJECT COMPLETED BY CATALINA SHADOWS HOA RECOMMENDATION: N/A EXECUTIVE SUMMARY: In 2018 the Catalina Shadows Home Owners Association approached the Town of Oro Valley Stormwater Utility as well as the Pima County Regional Flood Control District in regard to significant slope erosion occurring behind properties within the neighborhood. Investigations revealed this to be a private property issue, but the Town and County remained engaged with the HOA to provide guidance of the mitigation project to ensure no adverse impacts to Big Wash or the adjoining properties. The coordination by the HOA with both the Town and County should be recognized as a success and demonstrates the outreach efforts both agencies provide to assist these types of private endeavors.  BACKGROUND OR DETAILED INFORMATION: Catalina Shadows in a 30+ year old subdivision near the northeast end of Palisades Road overlooking the Big Wash. The majority of the subdivision drainage empties into Big Wash. Significant slope erosion was identified in a 2018 site observation report completed by the HOA consultant Bogardus Engineering Company behind a home located at 1794 N. Moonshroud Drive above Big Wash.  The HOA commissioned Jim Evanoff with Ground Support Engineering in 2019 to perform a soil evaluation and develop potential mitigation strategies to overcome the issue.  The plans, completed in 2020, identified the removal and re-compaction of the slope with additional best management practices to maintain slope stability as the most efficient means of mitigation. In addition to the slope mitigation, Pima County was engaged as the primary property owners of the Big Wash Preserve as well as the Pima County Regional Wastewater Reclamation Department which has sanitary sewer facilities in the area.  The Town of Oro Valley remained engaged to ensure stormwater quality and quantity mandates were upheld.  Construction was awarded to Rockridge  Construction by the HOA in Summer of 2020 with work beginning August 10, 2020. 2,275 tons of dirt were imported to the site and re-compacted to mitigate the failed slope. Straw wattles and hydroseed were placed on the finished slope to assist in slope stability and minimize erosion. Work was completed in October 2020 with continued monitoring of the project moving into 2021.  Total costs borne by the HOA for site investigations, plans, specifications, and construction was $149,560.85.  The Town would like to recognize the tremendous efforts of the Catalina Shadows HOA in identifying the issue, formulating a mitigation plan, and the continued coordination and communication with all parties involved.  FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Slope Erosion  construction 1  construction 2  construction 3  construction 4  construction 5  final construction  hydroseed     Stormwater Utility Commission 6. Meeting Date:01/21/2021   Submitted By:Yarina Hynd, Public Works SUBJECT: NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION CHAIR RECOMMENDATION: N/A EXECUTIVE SUMMARY: Section 3-6-4 of the Oro Valley Town Code states, "The board shall elect its own officers annually...". BACKGROUND OR DETAILED INFORMATION: Chair Cuffari will open and close nominations. All Commissioners are eligible for consideration. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to elect _____________________ as Stormwater Utility Commission Chair.    Stormwater Utility Commission 7. Meeting Date:01/21/2021   Submitted By:Yarina Hynd, Public Works SUBJECT: NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION VICE CHAIR RECOMMENDATION: N/A EXECUTIVE SUMMARY: Section 3-6-4 of the Oro Valley Town Code states, "The board shall elect its own officers annually...". BACKGROUND OR DETAILED INFORMATION: Chair Cuffari will open and close nominations. All Commissioners are eligible for consideration. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to elect _____________________ as Stormwater Utility Commission Vice Chair.    Stormwater Utility Commission 8. Meeting Date:01/21/2021   Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE FEBRUARY 18, 2021 STORMWATER UTILITY COMMISSION REGULAR SESSION MEETING RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (or deny) cancellation of the February 18, 2021 Stormwater Utility Commission Regular Session Meeting.