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Home My WebLink AboutPackets - Stormwater Utillity Commission (160) AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION SEPTEMBER 16, 2021 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) DIRECTORS REPORT (INFORMATIONAL ONLY) REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE AUGUST 19, 2021 MEETING MINUTES 2.DISCUSSION OF MEETINGS AND EVENTS 3.DISCUSSION OF THE 2021 MONSOON UPDATE 4.DISCUSSION OF ANNUAL STORMWATER UTILITY RATE AND FIVE-YEAR FORECAST FOR FY 2023 RATE RECOMMENDATION 5.DISCUSSION OF THE FALL 2021 STORMWATER UTILITY COMMISSION FIELD TRIP 6.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 21, 2021 SWUC REGULAR SESSION MEETING FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 9/10/21 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. In accordance with the Pima County Health Department’s most recent health advisory, the Town respectfully asks all in-person meeting attendees, regardless of vaccination status, to please wear a mask while indoors. COVID-19 remains a fluid situation, and the Town will adjust its safety guidelines in accordance with any future health advisories from the Health Department. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Stormwater Utility Commission 1. Meeting Date:09/16/2021 Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE AUGUST 19, 2021 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the August 19, 2021 meeting minutes. Attachments 08-19-21 Draft Minutes D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION AUGUST 19, 2021 MEETING HELD VIA ZOOM REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair Cuffari called the meeting to order at 4:00 P.M. ROLL CALL Present: Joan Brown, Commissioner David Parker, Vice Chair Joseph Cuffari, Chair Absent: Gary Mattson, Commissioner William Thomas, Commissioner Staff Present:John Spiker, Stormwater Division Manager John Lynch, Stormwater Project Manager Dennis Roberts, Senior Stormwater Engineer Scott Bennett, Stormwater Utility GIS Analyst Commissioner Mattson joined the meeting at 4:03 P.M. CALL TO AUDIENCE There were no speaker requests or raised hands during the Call to Audience. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) CM Greene commented on this year's unusual monsoon season, he spoke of Golder Ranch Fire Department and how they are periodically pulling people from washes. He is also appreciative of the work Stormwater Utility has done this busy monsoon season. DIRECTORS REPORT (INFORMATIONAL ONLY) Stormwater Division Manager John Spiker reported on the following: Stormwater Utility is appreciative of CM Greene's comments. We are approaching record-breaking monsoon rainfall, there has been lots of debris, lots of sediment and lots of cleanup In-person meetings may be possible for September. Mr. Spiker suggests everyone take a look at the renovation done to the Council Chambers. 8/19/21 Minutes, Stormwater Utility Commission Regular Session 1 Recognition was given to staff for receiving certifications Scott Bennett - Certification through Cartegraph as an administrative user Jane Hutchins - Certification with ADOT Erosion Control in July Dennis Roberts - Certification with ADOT Erosion Control in September The Stormwater Budget will not be presented at this meeting due to an issue in the reconciliation of the Stormwater and Finance numbers. Presentation to the Commission regarding CH 17 amendments will be done at a later date as staff is still addressing questions and concerns of Town Councilmembers. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE JULY 15, 2021 MEETING MINUTES Motion by Chair Joseph Cuffari, seconded by Vice Chair David Parker to approve the July 15, 2021 regular session minutes as written. Vote: 4 - 0 Carried 2.DISCUSSION OF MEETINGS AND EVENTS Mr. Spiker reported on recent and upcoming meetings and events. Mr. Spiker attended the Pima Association of Governments (PAG) Stormwater Pollution Prevention (SWPP) Committee meeting and found of interest a presentation by Dr. Mary Nichols from the USDA regarding low tech rock check dams, a way to slow down water and control sediment transport. 3.DISCUSSION OF THE 2021 MONSOON AND BIGHORN FIRE SCAR UPDATES Mr. Spiker updated the Commission on the rainfall totals. To date the 2021 monsoon season has delivered 8.5" of rain at the Pima County rain gauge #1230 here at the Stormwater Utility. Year to date Gauge #1230 it has seen 10" of rain. Tucson International Airport has registered 11.69" of rainfall this monsoon season, year to date rain has been measured at 13". One of the worst hit areas in Oro Valley, the Rancho Catalina Subdivision, had been hit really hard from the July 22 - 25 storms, with 2.5" of rain in an hour, which caused sediment and debris to come down the mountain and inundate streets and front yards. We assessed the problems were, for the most part, that some drainage systems were overwhelmed. Areas in Pima County were impacted much more than Oro Valley. Mr. Spiker also spoke about recent swift water rescues. He mentioned the August rescue at Overton and the CDO where the Road Closed signs were not put up in time and people made their way into the wash and had to be rescued. There is a necessity to get the hot spots closed down as soon as we see rainfall, especially since the ground is already saturated. The top of Mt. Lemmon, has seen nearly 36" of rain year to date, directly over the top of the burn scar. We are not seeing the boulders or tree trunks that possibly could be washed down the mountain. Mr. Spiker commented that the messaging is getting out, the Town of Oro Valley has given away over 5000 sandbags, people are signing up for alerts and registering for flood insurance. Chair Cuffari added that Pima County is calling this the 3rd wettest monsoon on record right now and has the potential to become the 2nd wettest. Chair Cuffari also commented regarding the Overton and La Cholla swift water rescue, Pima County did investigative research on why there were no barricades up. It was found that all the water running into that area was from natural drainages, not necessarily 8/19/21 Minutes, Stormwater Utility Commission Regular Session 2 coming from CDO yet, the CDO alarm triggers didn't indicate that there was much flow at the time, and people thought they could drive through. 4.DISCUSSION OF TOWN OF ORO VALLEY'S 2021 MS4 ANNUAL REPORT AND DISCHARGE MONITORING REPORT Stormwater Utility GIS Analyst Scott Bennett reported on the MS4 Annual Report and highlighted the practices done in the 4th quarter to bring the Town into compliance and reporting: Brochures were mailed to portable toilet providers, businesses that potentially affect Stormwater quality. Brochures were mailed to 21,000 plus Oro Valley Water Utility & Stormwater Utility customers, geared toward educating people what the Town water quality requirements are and what the Stormwater Utility is doing. Annual Inspection was done of the Town's two maintenance yards. Town of Oro Valley Stormwater Utility webpage has increased traffic this fiscal year. Encouragement of public participation - volunteer groups through the Mayor's program Keep OV beautiful. This Annual Report is to be turned in by September 30, 2021 Mr. Spiker encouraged the Commissioners to read through the Annual Report and send us any feedback by the end of August. Vice Chair Parker asked about required updates to the Stormwater Management Plan and do we anticipate that there would be an additional resource requirement to the Town based on changes. Mr. Spiker answered that the state is currently looking at a Small MS4 update that is supposed to go live October 1, 2021. If the Small MS4 draft permit becomes live it will require a change to our Stormwater Management Plan and we should be able to absorb the costs of new processes. 5.DISCUSSION OF THE FALL 2021 STORMWATER UTILITY COMMISSION FIELD TRIP Mr. Spiker reported that we are looking at having the Field Trip in October, a date will be selected, and we will zero in on prospective locations. More details will be forthcoming. Mr. Spiker asked the Commissioners to look at their October calendars as we try to determine a date that works for everyone. FUTURE AGENDA ITEMS Suggestions for future agenda items are as follows: Potential dates and stops for the 2021 Field Trip - Revisit in 2021 some stops made in 2019 Monsoon Update Presentation on Flood Insurance Stormwater Budget as a part of Stormwater Annual Fee Audit ADJOURNMENT Motion by Vice Chair David Parker, seconded by Commissioner Gary Mattson to adjourn the meeting. Vote: 4 - 0 Carried Chair Cuffari adjourned the meeting at 4:44 P.M. 8/19/21 Minutes, Stormwater Utility Commission Regular Session 3 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 19th day of August, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Yarina Hynd Office Specialist 8/19/21 Minutes, Stormwater Utility Commission Regular Session 4 Stormwater Utility Commission 2. Meeting Date:09/16/2021 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events. August 19, 2021 - Stormwater Utility Commission Regular Session Meeting September 8, 2021 - Town Council Regular Session Meeting September 13, 2021 - Pima Association of Governments Stormwater Pollution Prevention - Low Impact Development Working Group Meeting September 15, 2021 - Pima County Flood Control District Advisory Committee Meeting September 16, 2021 - Stormwater Utility Commission Regular Session Meeting BACKGROUND OR DETAILED INFORMATION: For informational purposes only. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 3. Meeting Date:09/16/2021 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF THE 2021 MONSOON UPDATE RECOMMENDATION: N/A EXECUTIVE SUMMARY: The 2021 Monsoon Season continues to bring significant amounts of rainfall into the Town of Oro Valley and across the eastern Pima County Region. In addition to the rainfall, there remains a post fire flooding threat from the Big Horn Fire Scar Area. BACKGROUND OR DETAILED INFORMATION: To date the 2021 Monsoon Season has delivered 9.45 inches of rainfall at Pima County Rain Gauge 1230 located at 680 W. Calle Concordia with a year to date total of 10.94 inches. This has surpassed the yearly total from 2020 of 4.25 inches seen at this location. July's rainfall totals were the largest in recorded history with 5.31 inches at this location. August has followed right up behind July with a total rainfall amount of 3.82 inches. Rainfall totals at the Tucson International Airport (TIA) show a total amount of 12.08 inches through the monsoon season and is one of the wettest monsoon seasons on record. The year to date rainfall totals have surpassed 13.12 inches at TIA, far surpassing the 2020 rainfall totals. The Catalina Foothills area has seen the most significant rainfall with a recorded amount of 26.61 inches at the top of Pima Canyon through the monsoon season. This rain gauge has registered over 33 inches of rain, year to date, falling just behind the gauge station at Mt. Lemmon which has registered nearly 40 inches of rain so far this year. Issues in Oro Valley have mainly consisted of sediment and debris runoff, leaving vast amounts of clean up. Structural damages and home intrusions from stormwater runoff have been minimal and the Town remains diligent in clearing roads and providing access to properties. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments 2021 Monsoon Photos CDO Wash at Overton Road CDO Wash at Oracle Road CDO Wash under Oracle Road Water Rescue CDO Wash at Overton Road Driveway Damage in Sunnyslope Neighborhood Channel Erosion in Rancho Catalina Neighborhood Backyard damage in Rancho Catalina Neighborhood Sediment issues in Rancho Catalina Neighborhood Erosion at Pomegranate Drive Multi Use Path on Naranja Drive Stormwater Utility Commission 4. Meeting Date:09/16/2021 Requested by: Aimee Ramsey, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF ANNUAL STORMWATER UTILITY RATE AND FIVE-YEAR FORECAST FOR FY 2023 RATE RECOMMENDATION RECOMMENDATION: For informational purposes only. EXECUTIVE SUMMARY: Town Code 15-24-13 Section H states the Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. In preparation for final rate discussion in September, Staff will present the Stormwater Utility five-year forecast to begin determination if the current rate of $4.50/ERU will be sufficient for FY 22/23 to cover the costs of stormwater management and to provide for the operation, maintenance, and minor capital improvements of the stormwater system in the Town. BACKGROUND OR DETAILED INFORMATION: • Annual rate and financial discussion review September 2020 - No rate adjustment recommended • Annual rate and financial discussion review October 2019 - No rate adjustment recommended • Annual rate and financial discussion review September 2018 - No rate adjustment recommended • Annual rate and financial discussion review September 2017 - No rate adjustment recommended • Annual rate and financial discussion review August 2016 - No rate adjustment recommended • New rate adoption by Mayor and Council May 4, 2016 • Initial rate review report on October 16, 2015 - “Stormwater Utility Rate Analysis” prepared by Assistant Director Aimee Ramsey • Rate review, data analysis and scenario evaluation by the Stormwater Utility Commission January 2014 – October 2015 FISCAL IMPACT: For informational purposes only. SUGGESTED MOTION: N/A Attachments Five-Year Forecast Five-Year Forecast Presentation Stormwater Utility Rate Five-Year Forecast Aimee Ramsey Assistant Director Oro Valley Stormwater Utility Commission September 2021 Stormwater Utility Rate Guidelines Town Code 15-24-13 Section H - 1.The Town Council shall, by resolution, establish the annual (fiscal year) monthly base rate for the Stormwater Utility fee. The base rate shall be calculated to ensure adequate revenues to fund the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. 2.The Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Stormwater Utility Management Program Stormwater Utility established in 2004, was established to address: Environmental Protection Agency (EPA) and Arizona Department of Environmental Quality (ADEQ) regulations Permits from EPA & ADEQ required the Town to obtain: Municipal Separate Storm Sewer Systems (MS4) permit National Pollutants Discharge Elimination System (NPDES) General Permit Construction General Permit (CGP) Stormwater Utility Rate Update Meet policy requirements Cash reserves of 15% Adequate revenues to fund the costs of stormwater management Support Stormwater Utility activities Implementation of all MS4, ADEQ and EPA requirements Drainage channel and street shoulder vegetation maintenance (Quantity) Storm system inspections and maintenance/cleaning (Quantity) of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels Storm cleanup Street sweeping (Quality) -stormwater determination vs normal street surface deterioration Low water crossings (Quantity/Quantity) depositing sand, rock, boulders and vegetation debris removal in roads during larger events of monsoons Storm generated debris removal in washes (Quantity) Road Safety (Quantity) due to storm activity at low water crossings and shouldering due to erosion Refresher What is an ERU? Equivalent Residential Unit Consists of: Roof Area Concrete walks and decks Concrete driveways Commercial based off of 4000 sq. ft. = 1 ERU Current rate $4.50 / ERU Five-Year Forecast Revenues * Five-Year Forecast Revenues Assumptions Category Assumptions Stormwate Fees No annexations assumed Grant Revenues Assumes Pima County assistance in funding the Sierra Wash Construction project Interest Income Conservative earnings projection subject to economic condition and based on anticipated fund balance STORMWATER UTILITY REVENUE ASSUMPTIONS Residential Building Permits - Single Family Residential (SFR) Forecast: FY 2021/22 - 275 (budget) FY 2022/23 - 255 FY 2023/24 - 222 FY 2024/25 - 243 FY 2025/26 - 209 FY 2026/27 - 168 Five-Year Forecast Expenditures Five-Year Forecast Expenditures Assumptions Projected Performance –no rate increase * $(750,000) $(250,000) $250,000 $750,000 $1,250,000 $1,750,000 $2,250,000 FY 20/21 Estimated FY 21/22 Projected FY 22/23 Projected FY 23/24 Projected FY 24/25 Projected FY 25/26 Projected Stormwater Utility Fund Revenues, Expenditures and Fund Balance EXPENDITURES REVENUES FUND BALANCE Required Balance Five-Year unfunded CIP Stormwater Fund 5 Year Forecast Revised:7/26/2021 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Fiscal Capital Outlay/Projects Town wide Drainage Projects 200,000 535,000 650,000 50,000 460,000 250,000 General Infrastructure Maintenance 50,000 150,000 150,000 50,000 75,000 50,000 Cat Ridge Alt 150,000 - - - - - Sierra Wash Construction - 385,000 - 385,000 - Mutterer's Construction - - 500,000 - - - Pomegranate - - - - - 200,000 Equipment - - 280,000 - - - Total Capital Outlay 200,000$ 50,000$ 300,000$ 50,000$ 50,000$ 50,000$ Variance from Projection -$ (485,000)$ (350,000)$ -$ (410,000)$ (200,000)$ Non funded projects Capital Projects 2023 Projected Stormwater Utility Rate Summary Discussion The fee is sufficient to meet the current management needs of the Utility Pima County Flood Control District support is strong Additional funding will be required for capital projects Grants or Pima County assistance By FY 2026/27 approximately $250,000 could be available for another Stormwater Utility funded project Rate Review and Analysis Timeline Questions Thank you Stormwater Utility Rate Five-Year Forecast Aimee Ramsey Assistant Director Oro Valley Stormwater Utility Commission September 2021 Stormwater Utility Rate Guidelines Town Code 15-24-13 Section H - 1.The Town Council shall, by resolution, establish the annual (fiscal year) monthly base rate for the Stormwater Utility fee. The base rate shall be calculated to ensure adequate revenues to fund the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. 2.The Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Stormwater Utility Management Program Stormwater Utility established in 2004, was established to address: Environmental Protection Agency (EPA) and Arizona Department of Environmental Quality (ADEQ) regulations Permits from EPA & ADEQ required the Town to obtain: Municipal Separate Storm Sewer Systems (MS4) permit National Pollutants Discharge Elimination System (NPDES) General Permit Construction General Permit (CGP) Stormwater Utility Rate Update Meet policy requirements Cash reserves of 15% Adequate revenues to fund the costs of stormwater management Support Stormwater Utility activities Implementation of all MS4, ADEQ and EPA requirements Drainage channel and street shoulder vegetation maintenance (Quantity) Storm system inspections and maintenance/cleaning (Quantity) of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels Storm cleanup Street sweeping (Quality) -stormwater determination vs normal street surface deterioration Low water crossings (Quantity/Quantity) depositing sand, rock, boulders and vegetation debris removal in roads during larger events of monsoons Storm generated debris removal in washes (Quantity) Road Safety (Quantity) due to storm activity at low water crossings and shouldering due to erosion Refresher What is an ERU? Equivalent Residential Unit Consists of: Roof Area Concrete walks and decks Concrete driveways Commercial based off of 4000 sq. ft. = 1 ERU Current rate $4.50 / ERU Five-Year Forecast Revenues * Five-Year Forecast Revenues Assumptions Category Assumptions Stormwate Fees No annexations assumed Grant Revenues Assumes Pima County assistance in funding the Sierra Wash Construction project Interest Income Conservative earnings projection subject to economic condition and based on anticipated fund balance STORMWATER UTILITY REVENUE ASSUMPTIONS Residential Building Permits - Single Family Residential (SFR) Forecast: FY 2021/22 - 275 (budget) FY 2022/23 - 255 FY 2023/24 - 222 FY 2024/25 - 243 FY 2025/26 - 209 FY 2026/27 - 168 Five-Year Forecast Expenditures Five-Year Forecast Expenditures Assumptions Projected Performance –no rate increase * $(750,000) $(250,000) $250,000 $750,000 $1,250,000 $1,750,000 $2,250,000 FY 20/21 Estimated FY 21/22 Projected FY 22/23 Projected FY 23/24 Projected FY 24/25 Projected FY 25/26 Projected Stormwater Utility Fund Revenues, Expenditures and Fund Balance EXPENDITURES REVENUES FUND BALANCE Required Balance Five-Year unfunded CIP Stormwater Fund 5 Year Forecast Revised:7/26/2021 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Fiscal Capital Outlay/Projects Town wide Drainage Projects 200,000 535,000 650,000 50,000 460,000 250,000 General Infrastructure Maintenance 50,000 150,000 150,000 50,000 75,000 50,000 Cat Ridge Alt 150,000 - - - - - Sierra Wash Construction - 385,000 - 385,000 - Mutterer's Construction - - 500,000 - - - Pomegranate - - - - - 200,000 Equipment - - 280,000 - - - Total Capital Outlay 200,000$ 50,000$ 300,000$ 50,000$ 50,000$ 50,000$ Variance from Projection -$ (485,000)$ (350,000)$ -$ (410,000)$ (200,000)$ Non funded projects Capital Projects 2023 Projected Stormwater Utility Rate Summary Discussion The fee is sufficient to meet the current management needs of the Utility Pima County Flood Control District support is strong Additional funding will be required for capital projects Grants or Pima County assistance By FY 2026/27 approximately $250,000 could be available for another Stormwater Utility funded project Rate Review and Analysis Timeline Questions Thank you Stormwater Utility Commission 5. Meeting Date:09/16/2021 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF THE FALL 2021 STORMWATER UTILITY COMMISSION FIELD TRIP RECOMMENDATION: N/A EXECUTIVE SUMMARY: The goal of this year's field trip is to visit places in Oro Valley that will give the Commissioners a better understanding of the broad range of activities typically performed by the Stormwater Utility. Possible sites to be visited may include places where the following activities occur. •Public Drainage Infrastructure Inspection (MS4), Maintenance & Repair •Private Drainage Infrastructure Inspection, Maintenance & Repair •SWPPP Inspections (current construction projects) •SWPPP Inspections (verification of post-construction control measures) •Illicit Discharge Detection and Elimination (IDDE): Enforcement Action •Drainage Complaints: Evaluation and Response •Capital Improvement Projects: Selection, Design and Construction Oversight •Coordination with Pima Co. Regional Flood Control District: LOMR’s, Studies, and Watercourse Maintenance •Verification of Municipal Operation’s Good-Housekeeping Practices The last visit in 2019 took us to eight locations over a period of three hours starting at 7:00 AM. Beforehand we took a group photograph, and this year we would like to do the same. Staff is anticipating holding the field trip in the month of October as we wind down the monsoon season. Some available dates include October 18th, 22nd, 25th, or the 29th. Public notification will be made after a date is selected and as before, no Town business will be conducted at this function. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Previous Field Trip Locations 6 1 7 8 5 2 3 4 INA ORACLEMAGEELA CANADAMOORE LA CHOLLATA NGERINE THORNYDALELAMBERT SHANNON1STNARANJAKINGAIR WILDS HARDY CHRISTIENORTHERNR A N C H O V I S T O S O LIND A V IST A S K Y LI N ELA CHOLLA1ST¯ Miles012 Legend FieldTripStops 680 W Calle Concordia (Stop 1) El Conquistador Slope Erosion Protection (Stop 8) Highlands Mobile Home Park PDM Grant Proposal (Stop 4) Lambert Lane at Siera Wash Drainage Improvements (Stop 3) Moore Road Extension, Valley Vista, RV5W X (Stop 6) Mutterer's Wash Conveyance Improvements (Stop 7) Nakoma Sky Post Construction Stabilization (Stop 5) Oracle Crossing Detention Basin Improvements (Stop 2) Stormw ater Utility Com m ission April, 2019 Field Trip SCB April 23, 2019 Stormwater Utility Commission 6. Meeting Date:09/16/2021 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 21, 2021 SWUC REGULAR SESSION MEETING RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I Move to approve (or deny) cancellation of the October 21, 2021 SWUC Regular Session Meeting