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Home My WebLink AboutPackets - Water Utillity Commission (39) AGENDA WATER UTILITY COMMISSION REGULAR SESSION JANUARY 10, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE OCTOBER 11, 2021 REGULAR SESSION MEETING MINUTES AND NOVEMBER 15, 2021 STUDY SESSION MEETING MINUTES 2.ELECTION OF WATER UTILITY COMMISSION CHAIR EFFECTIVE JANUARY 11, 2022 3.ELECTION OF WATER UTILITY COMMISSION VICE CHAIR EFFECTIVE JANUARY 11, 2022 4.ELECTION OF WATER UTILITY COMMISSION SUBCOMMITTEES EFFECTIVE JANUARY 11, 2022 A.APPOINTMENTS TO THE FINANCE SUBCOMMITTEE (MAXIMUM OF 3 MEMBERS) B.APPOINTMENTS TO THE WATER RESOURCES AND CONSERVATION SUBCOMMITTEE (MAXIMUM OF 3 MEMBERS) 5.UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS 6.DISCUSSION AND POSSIBLE ACTION ON 2022 WATER UTILITY COMMISSION WORK PLAN 7.UPDATE AND DISCUSSION ON CAP 500 + PLAN 8.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS 9.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN) 10.SUBCOMMITTEE/COMMISSIONER REPORTS A.FINANCE SUBCOMMITTEE B.WATER RESOURCES AND CONSERVATION SUBCOMMITTEE 11.DIRECTOR'S REPORT CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 01/06/22 at 5:00 p.m. by PP When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Water Utility Commission 1. Meeting Date:01/10/2022 Submitted By:Danielle Tanner, Water SUBJECT: REVIEW AND APPROVAL OF THE OCTOBER 11, 2021 REGULAR SESSION MEETING MINUTES AND NOVEMBER 15, 2021 STUDY SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I move to approve (approve with changes) the October 11, 2021 regular session meeting minutes and the November 15, 2021 study session meeting minutes. Attachments Item 1 - Draft Minutes 10/11/21 Item 1 - Draft Minutes 11/15/21 D R A F T MINUTES WATER UTILITY COMMISSION REGULAR SESSION OCTOBER 11, 2021 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER - Chair Hurt called the meeting to order at 5:00 p.m. ROLL CALL Present: Charlie Hurt, Chair Tom Marek, Vice Chair Greg Hitt, Commissioner Chuck Hollingsworth, Commissioner Byron McMillan, Commissioner Robert Milkey, Commissioner Staff Present:Peter A. Abraham, P.E., Water Utility Director Mary Rallis, C.P.A., Water Utility Administrator Lee Jacobs, P.E., C.P.M, Water Utility Engineering Manager David E. Allred, Water Utility Operations Manager Attendees: Timothy Bohen, Town Council Liaison CALL TO AUDIENCE - No speakers. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE SEPTEMBER 13, 2021 REGULAR SESSION MEETING MINUTES Motion by Commissioner Robert Milkey, seconded by Commissioner Greg Hitt to approve the September 13, 2021 meeting minutes as written. Vote: 6 - 0 Carried 2.DISCUSSION AND POSSIBLE ACTION ON CANCELLATION OF THE DECEMBER WATER UTILITY COMMISSION MEETING Water Utility Director Peter Abraham reviewed the history behind Item #2 and reminded the Commission about the potential field trip which is being planned for November. Motion by Commissioner Byron McMillan, seconded by Vice Chair Tom Marek to cancel the December 2021 Water Utility Commission meeting. 10/11/21 Minutes, Water Utility Commission Regular Session 1 Vote: 6 - 0 Carried 3.UPDATE, DISCUSSION AND POSSIBLE ACTION ON THE NORTHWEST RECHARGE, RECOVERY AND DELIVERY SYSTEM SUPPLEMENTAL AGREEMENT Water Utility Director Peter Abraham provided a presentation which included the following: - Northwest Recharge, Recovery and Delivery System (NWRRDS) Supplemental IGA - Engineer's Estimate for Oro Valley Cost of Service - Engineer's Estimate for Consultant Cost of Service Discussion ensued amongst the Commission and staff regarding Item #3. Motion by Vice Chair Tom Marek, seconded by Commissioner Greg Hitt to recommend forwarding the NWRRDS Supplemental Agreement to the Town Council for consideration of approval. Vote: 6 - 0 Carried 4.UPDATE AND DISCUSSION ON ORO VALLEY TOWN CODE CHAPTER 15 WATER CODE AMENDMENT Water Utility Director Peter Abraham provided a presentation which included the following: - Genesis of the Water Code amendments - Town Code - Chapter 15, Water Code - Examples of water wasting 5.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS Water Utility Administrator Mary Rallis provided a presentation which included the following: - Financial update for fiscal year 21/22 revenues - Financial update for fiscal year 21/22 expenses - Customer Service update through 9/30/21 6.UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS Water Utility Engineering Manager Lee Jacobs provided a presentation which included the following: - Well rehabilitation D-1 and D-9 - Nakoma Sky production well - Steam Pump well D-11 - Crimson Canyon "H" Zone booster station hydropneumatic (HP) tank replacement - Rancho Vistoso ""H" Zone booster station HP tank replacement - Valve replacement program - La Cañada booster station "E" to "F" and "E" to "G" Zone boosters - Northwest Recharge, Recovery and Delivery System 7.UPDATE AND DISCUSSION ON WATER RESOURCE USAGE Water Utility Director Peter Abraham presented the water production information for the Oro Valley and Countryside service areas. The statistics illustrate data from January through September 2021. 10/11/21 Minutes, Water Utility Commission Regular Session 2 8.TOWN COUNCIL MEETINGS/COMMUNICATIONS Councilmember Bohen provided an update on upcoming Town Council agenda items related to the Water Utility. 9.DIRECTOR'S REPORT Water Utility Director Peter Abraham reported on upcoming meetings. CALL TO AUDIENCE - No speakers. FUTURE AGENDA ITEMS - No items suggested. ADJOURNMENT Motion by Commissioner Chuck Hollingsworth, seconded by Commissioner Byron McMillan to adjourn the meeting at 5:59 p.m. Vote: 6 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 11th day of October, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Danielle Tanner Senior Office Specialist 10/11/21 Minutes, Water Utility Commission Regular Session 3 D R A F T MINUTES WATER UTILITY COMMISSION STUDY SESSION NOVEMBER 15, 2021 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE STUDY SESSION AT OR AFTER 1:00 PM CALL TO ORDER - Chair Hurt called the meeting to order at 1:00 p.m. ROLL CALL Present: Charlie Hurt, Chair Tom Marek, Vice Chair Chuck Hollingsworth, Commissioner Byron McMillan, Commissioner Absent: Greg Hitt, Commissioner Robert Milkey, Commissioner Staff Present:Peter A. Abraham, P.E., Water Utility Director Lee Jacobs, P.E., C.P.M., Engineering Division Manager Attendees: Timothy Bohen, Council Liaison Chair Hurt accepted a request from the audience to address the Commission at this time. Oro Valley resident John Isenberger spoke regarding Oro Valley Water Utility financials. STUDY SESSION AGENDA 1.DISCUSSION REGARDING THE KAI FARMS GROUNDWATER SAVINGS FACILITY TOUR Water Utility Director Peter Abraham thanked the Commission for attending the Kai Farms Groundwater Savings Facility tour and discussed the types of storage facilities and water resources. Water Utility Director Peter Abraham provided an overview of the areas included in the tour. Discussion ensued amongst the Commission and staff regarding Item #1. ADJOURNMENT Motion by Vice Chair Tom Marek, seconded by Commissioner Byron McMillan to adjourn the meeting at 1:18 p.m. Vote: 4 - 0 Carried 11/15/21 Minutes, Water Utility Commission Study Session 1 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 15th day of November 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Danielle Tanner Senior Office Specialist 11/15/21 Minutes, Water Utility Commission Study Session 2 Water Utility Commission 5. Meeting Date:01/10/2022 Submitted By:Danielle Tanner, Water SUBJECT: UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Discussion only. Attachments Item 5 - Capital Improvement Projects Oro Valley Water Utility Update and Discussion on Capital Improvement Projects Lee Jacobs, P.E., C.P.M. Engineering Division Manager Water Utility Commission January 10, 2022 Rehabilitation of well casing, pump, well head & motor Well rehabilitation has begun on Well D-9, brush, bail, and swab casing and pump selection has been determined and is on order Assessment of motor and replacement of bearings are being completed New well discharge heads are being modified or updated to accommodate sounders and level sensors Budget $150,000 Well Rehabilitation D-1 and D-9 Civil and Control Panel Design updates Supplementing well field within the 10-164 System (TOV limits) Civil is 100% complete Well equipping design complete –control panel design 30% Budget: $500,000 Nakoma Sky Production Well Drilling complete/development of formation, site design & equipping Supplementing well field within the 10-164 System (TOV limits) Drill production well to 780 feet below surface 16” diameter casing Supplement “D” Zone water Remaining work: Well design is approximately 75% complete and electrical design, control panel as well as integration is 3 qtr. 2022 Budget: $800,000 Steam Pump Well Site Layout of future Steam Pump Distribution Line Loop Steam Pump Well D-11 Crimson Canyon hydropneumatic (HP) tank replacement “F” & “G” Zones Replacement of two 1,000-gallon HP tanks and associated piping Per OVWU Standard Detail New tank is ASME or Board Certified to operate as a pressure vessel Improve safety for operators Budget $100,000 Crimson Canyon “H” Zone Booster Station HP Replacement Rancho Vistoso Hydropneumatic (HP) Tank Replacement “H” Zone Design and install new 5,000-gallon HP tank and associated piping per OVWU Standard Detail New tank is ASME or Board Certified to operate as a pressure vessel Improve safety for operators and Infrastructure Rancho Vistoso “H” Zone Booster Station Hydro-Tank Replacement CIP HP Tank Replacement Program Valve Truck The newly purchased valve truck in action –exercising approximately 100 valves per week Identifying and addressing valves and ensuring they will be operational well into the future More efficiently identify valves that need replacing or maintenance Budget $100,000 Valve Replacement Program Independent Pipeline Design and Property Acquisition Engineering is reviewing design consultant’s 100% design Working with Design Consultant on Intermediate Forebay and Booster at Shannon Road –Design completion expected Qt1 2023 Hydraulic analysis and transmission main design completed Northwest Recharge, Recovery and Delivery System Questions Water Utility Commission 6. Meeting Date:01/10/2022 Submitted By:Danielle Tanner, Water SUBJECT: DISCUSSION AND POSSIBLE ACTION ON 2022 WATER UTILITY COMMISSION WORK PLAN RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I move to approve (with changes) the Water Utility Commission 2022 Work Plan. Attachments Item 6 - 2022 WUC Work Plan ORO VALLEY WATER UTILITY COMMISSION 2022 WORK PLAN 1 DATE ITEM January 10, 2022 Hopi • Election of Water Utility Commission Chair • Election of Water Utility Commission Vice Chair • Appointments to Water Utility Commission Subcommittees • Discussion & possible action on 2022 WUC Work Plan • Update and discussion on CAP 500 + plan • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Directors Report February 14, 2022 Hopi • Discussion on draft Water Utility Annual Report • Discussion & action on proposed Water Rates • Update & discussion on partnered NWRRDS • Update & discussion on independent NWRRDS • Update and discussion on Water Resource Usage • Directors Report March 14, 2022 Hopi • Update, discussion & action on Water Utility Annual Report • Update & discussion on wellfield and aquifer condition • Director’s Report April 11, 2022 • Field Trip (date and time TBD) or Guest Speaker (TBD) May 9, 2022 Hopi • Update & discussion on Water Conservation Program • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Discussion & possible action on cancellation of June & July WUC mtg. • Directors Report June 13, 2022 • Tentatively Cancelled – Summer Break July 11, 2022 • Tentatively Cancelled – Summer Break August 8, 2022 Hopi • Update & discussion on Water Quality • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Directors Report ORO VALLEY WATER UTILITY COMMISSION 2022 WORK PLAN 2 September 12, 2022 Hopi • Guest Speaker (TBD) or Field Trip October 10, 2022 Hopi • Discussion on Water Rates Analysis schedule • Update & discussion on partnered NWRRDS • Update & discussion on independent NWRRDS • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Directors Report November 14, 2022 Hopi • Discussion on Water Rates Analysis • Discussion on CAP water supply • Discussion & possible action on cancellation of the December WUC meeting December 12, 2022 • Tentatively Cancelled - Winter Break Water Utility Commission 7. Meeting Date:01/10/2022 Submitted By:Danielle Tanner, Water SUBJECT: UPDATE AND DISCUSSION ON CAP 500 + PLAN RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Discussion only. Attachments Item 7 - CAP 500 + Plan Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting January 10, 2022 Oro Valley Water Utility Update and Discussion on CAP 500 + Plan CAP 500 + Plan 2021 Colorado River Water Users Association (CRWUA) Conference Attended by members of the OVWU leadership team Attended by wide range of Colorado River users Witnessed signing of the CAP 500 + plan CAP 500 + plan goal: Add 500,000 AF of water to Lake Mead in calendar year 2022 & 2023 Designed to keep Lake Mead from dropping to critically low levels in the near future Makes $200 million available to Colorado River users as compensation to not take all or part of their Colorado River water allocation in any given year Adding 500,000 AF of water to Lake Mead would add about 16-feet to the water surface elevation of Lake Mead Discussion Water Utility Commission 8. Meeting Date:01/10/2022 Submitted By:Danielle Tanner, Water SUBJECT: UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Discussion only. Attachments Item 8 - Financial Report Water Utility Commission Meeting January 10, 2022 Oro Valley Water Utility Update & Discussion on Water Utility Financials Mary Rallis, C.P.A. Water Utility Administrator Financial Update –Fiscal Year 2021/22 -Revenues REVENUES Actuals Thru 12/31/21 Budget Notes Potable Water Sales $6,879,000 $12,600,000 Projected to exceed budget by $292,000 Reclaimed Water Sales $734,000 $1,374,000 Projected to meet budget Groundwater Preservation Fees $1,320,000 $2,380,000 Projected to exceed budget by $83,000 Service Fees $454,000 $875,000 Projected to meet budget TOTAL REVENUES $9,387,000 $17,229,000 Total revenues projected to exceed budget by $375,000. Financial Update –Fiscal Year 2021/22 -Expenses EXPENSES Actuals Thru 12/31/21 Budget Notes Personnel $1,543,735 $3,662,217 Projected to be below budget due to vacancy savings Operations & Maintenance $3,726,383 $9,349,512 Projected to be at or below budget Capital $222,358 $1,050,000 Projected to be at budget Debt Service $4,935,311 $4,935,311 Actuals at budget TOTAL EXPENSES $10,427,787 $18,997,040 Total expenses projected to be at or below budget. Customer Service Update –Thru 12/31/21 FY 2020/21 Thru 12/31/21 New meters installed 505 86 Customer base 20,966 21,052 Water audits performed 56 23 Water Smart Registered Accounts 6,446 6,690 Discussion Water Utility Commission 11. Meeting Date:01/10/2022 Submitted By:Danielle Tanner, Water SUBJECT: DIRECTOR'S REPORT RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Report only. Attachments Item 11 - Director's Report Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting January 10, 2022 Oro Valley Water Utility Director’s Report Announcements Customer Communications: Behind the Meter: •Winter edition –December 2021 ADWR lost and unaccounted (L&U) for water loss certification: Must not exceed water loss of 10%/Yr. •OVWU 2021 L&U was 1.43% •3-year average is 0.63% Upcoming Meetings January 19, 2022 Town Council Regular session Council Chambers @ 6 p.m. February 2, 2022 Town Council Regular Session Council Chambers @ 6 p.m. February 14, 2022 Water Utility Commission Meeting Hopi Room @ 5 p.m. Water News –Upper Colorado Basin Snowpack Comparisons Water News -2022 Colorado Snow Water Equivalent Thank You