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Home My WebLink AboutBudget Records-Town - 6/30/1994 Town of Oro Valley qA/ � oQ0 4c>p2� -\\ in, 4 „ *,(71111." v °UNDEDAg� bi 1 1 Annual Budget 1993 - 1994 TOWN OF ORO VALLEY TOWN COUNCIL Fiscal Year 1993 - 94 LANETTA LEE ELLIOTT Mayor CHERYL SKALSKY Vice-Mayor PAUL HERMES Councilmember VALERIE HOYT Councilmember RICHARD S. PARKER Councilmember TOWN OF ORO VALLEY y,. 11000 N. LA CANADA DRIVE 10- ORO VALLEY, ARIZONA 85737 4 /(V/ 91 51 "NDED1 TO: The Citizens of the Town of Oro Valley FROM: Mayor Lanetta Lee Elliott SUBJ: Fiscal Year 1993-94 Town Budget On behalf of the Oro Valley Town Council, I would like to present to the citizens of our community, the Town's operating budget for fiscal year 1993-94 . Town revenues and other financing sources have been estimated to increase overall by 9. 5%. Local sales tax revenues and building permit fees are expected to grow as new residential construction continues to increase. During the several months spent analyzing and reviewing the budget, the Town Council made some important decisions regarding funding for personnel and capital outlay. In order to keep up with the Town's continued growth and assure an orderly development process, the Planning and Zoning Department was reorganized and added an additional planner position. The Building Inspection Department added a building inspector and processing clerk to continue its responsiveness to requests for building permits and inspections. Regarding law enforcement, the Oro Valley Police Department added a motorcycle officer, and a public information officer may be funded by a grant. All of these personnel are needed to keep up with the Town's continued population growth. Additionally, the Town Council adopted a formal employee compensation plan which reflects salaries and wages that are competitive in the public sector market. As an additional employee benefit, the Town is now funding 50% of the cost of an employee's dependent healthcare coverage. Last fiscal year, the Council appropriated initial funding for construction of a new police facility or renovation of the existing facility. After careful consideration, including a needs assessment study, the Town is moving forward with construction of a new, approximately 13, 000 square feet facility to be located adjacent to the Town Hall at 11, 000 North La Canada Drive. To assure the adequate maintenance of our streets and roads, the budget includes funding for continuation of the Pavement Management Program and engineering design work for La Canada Drive from Rancho Sonora Drive to Naranja Road. The purchase of a new street sweeper was also approved, as well as funding for one half mile of bicycle paths. Administrative Offices(602)297-2591 FAX(602)297-0428 Building Codes, Engineering, Planning&Zoning Department(602) 797-9797 Magistrate Court(602) 297-3205 Office of the Town Attorney(602) 297-5222 CATHY HUFAULT, Mayor CHERYL SKALSKY, Vice-Mayor LANETTA LEE ELLIOTT, Councilmember KENNETH N. KAROL,Councilmember STEPHEN E. RENNECKAR, Councilmember The new fiscal year is off and running with many old and new issues faced by the Town Council. I want to thank Council and staff for the considerable amount of time and effort that went into analyzing and researching funding decisions for this budget. We will continue to provide the services that the community wants and needs within the financial resources of our government. L--7/111-:-/-42 Lanetta Lee Elliott, Mayor TABLE OF CONTENTS Description Page Number Listing of Department Heads 1 Organizational Chart 2 Executive Summary 3 Summary of Significant Accounting Policies 11 GENERAL FUND: Revenues and Other Financing Uses 13 I. Administration: Governing Body 16 Clerk of Council 20 Town Manager 27 Finance 34 Legal 42 General Administration 49 II. Development Services: Planning and Zoning 55 Building Inspection 62 Public Works 69 III. Police Department 75 IV. Magistrate Court 84 SPECIAL REVENUE FUNDS: Highway Fund: Revenues and Other Financing Sources 91 Public Works 92 Seizures and Forfeitures Fund: Revenues and Other Financing Sources 100 Police Department 101 Legal Department 108 Capital Asset Replacement Fund: Revenues and Other Financing Sources 111 General Administration 112 DEBT SERVICE/CAPITAL PROJECT FUNDS: Oro Valley Northeast Sewer District 114 Valle Del Oro Paving District 116 Naranja Road Improvement District 118 Engle Town Hall Debt Service 120 Police Facility Construction 122 OTHER INFORMATION: Resolution for the Adoption of the Budget 124 Auditor General Schedules A - E 125 Glossary of Terms 132 TOWN OF ORO VALLEY DEPARTMENT HEADS CHARLES F. SWEET TOWN MANAGER DAVID L. ANDREWS SUSAN AGRILLO Finance Director Magistrate KATHRYN E. CUVELIER JAMES R. DEGROOD Town Clerk Town Engineer STEPHEN W. HAGEDORN GARY D. KIDD Planning & Zoning Director Town Attorney ROBERT J. MAASSEN WERNER S. WOLFF Building Official Chief of Police 0 c4 z w 0 0 E z H o � cn z '8 wo - U c a w H Q l< z cal u) w ° 0 H Z OW C) W w H w H O tU H o � Z H H CD 41 M H ci) f cf) w H 0 H CD CDL Q z f< H -_._. z z 0 H H H H 01 L z N 4 U M° H � o w a 01 H ,� N CD r-1 U Hi 0 0 4 U) Z w U Z boa w o LiiO H 4 E-1 U Z EHU w H � 0 f<Z Z o N 1 H 0 H H H a 0 z w Q Z z 4H H c4 H 0 5 o o � wwaQ w w z 0 i O 0 H H H N H .F4 w H 0 41 H H H Q O U p.a w UWZ Q ryw wo H � � 0 � H U 2 691 TOWN OF ORO VALLEY a 11000 N. LA CANADA DRIVE 4 > ORO VALLEY, ARIZONA 85737 A 1 VNDED To the Honorable Mayor and Council Town of Oro Valley, Arizona The Town of Oro Valley's 1993-94 Annual Budget, as adopted by Mayor and Council on July 21, 1993 , is respectfully submitted. This year's adopted revenues and other financing sources budget of $9, 630, 000 reflects an increase of $832, 000 or 9 . 5% over last year's budget. Budgeted expenditures for the fiscal year of $9, 630, 000 include $2, 140, 000 for contingencies. Budgeted expenditures identified to specific services, programs, and capital improvements total $7,490, 000. The total financing sources available to the General Fund are $7, 073, 000, which represents a 3 .6% increase over last year's budget. Approximately $3, 642 , 000 or 52% of the budgeted financing sources will come from local sales taxes, state shared revenues and building permit fees. An amount of $2,740,000 is budgeted as a carryforward of the General Fund balance. Local sales taxes and building permit fees are budgeted to increase by a combined total of $410, 000 or 18% over last year' s budget. This is a reasonable estimate based on last year's strong revenue performance where actual revenues for both revenue sources significantly exceeded their budgeted amounts. It is expected that new residential construction and sales will continue to be strong. Budgeted expenditures identified to specific services, programs and capital improvements total $7,490, 000. Personnel costs have been budgeted at $3 ,405, 000 compared to $2,957, 000 for last fiscal year. . This increase can be attributed to the hiring of new Town personnel to keep up with the Town's growth, as well as a budgeted pay for performance merit and the cost of an increase in employees' healthcare benefits. Budgeted expenditures for operations and maintenance increased from $1,267 , 000 for last year to $1,486, 000 for the 1993-94 fiscal year. The bulk of this increase is reflected in the $120, 000 budgeted for engineering design work on La Canada Drive from Rancho Sonora Drive to Naranja Road. This expenditure will be funded by a federal grant. Budgeted expenditures of $1, 383 , 000 for capital outlay include the following major items: construction of new police facility ($796, 000) , purchase of a new street sweeper ($125,000) , communications upgrade equipment for the Police Department ($83 , 000 Administrative Offices(602) 297-2591 FAX(602)297-0428 Building Codes, Engineering, Planning&Zoning Department(602) 797-9797 Magistrate Court(602) 297-3205 Office of the Town Attorney(602) 297-5222 CATHY HUFAULT, Mayor CHERYL SKALSKY, Vice-Mayor LANETTA LEE ELLIOTT,Councilmember KENNETH N. KAROL,Councilmember STEPHEN E. RENNECKAR, Councilmember 3 and grant contingent) , three replacement vehicles for the Police Department ($47 , 000) , computerization upgrades and townwide network ($80, 000) , street improvements, including bike paths ($63, 000) , a replacement car pool vehicle ($15, 000) , two new copy machines ($15, 000) , and fuel tank replacement ($60,000) . As reflected in the Fiscal Year 1993-94 budget, the cost of operating our Town government has increased. This increase is expected, however, because the Town of Oro Valley is a growing community. The Town's revenues have continued to increase and have exceeded expenditures for previous periods, including the 1992-93 fiscal year. This growth in fund balance will allow us to pay cash for the new police facility, thereby eliminating interest and financing costs. We will continue to closely monitor incoming revenues and closely scrutinize the Town's expenditures so that the healthy financial position of the Town will continue for years to come. We would like to thank the Mayor and Council, as well as staff for the effort that was put into the development of this budget. Respectfully submitted, if 4747-4/r -Zittn:‘,1 Charles F. Sweet David L. Andrews Town Manager Finance Director 4 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES FISCAL YEAR 1993-1994 1992-93 1992-93 1993-94 Council Est Actual Council Budgeted 1993-94 Adopted Revenues Adopted Percentage Percent REVENUES AND OTHER FINANCING SOURCES Budget &O.F.S. Budget Change of Total GENERAL FUND: REVENUES: Local Taxes $1,663,000 $1,797,000 $1,797,000 8.1% 25.4% Licenses&Permits 607,000 905,500 883,000 45.5% 12.5% State/County Shared Revenues 917,000 920,000 962,000 4.9% 13.6% State Grants 75,000 65,400 144,000 92.0% 2.0% Federal Grants 104,000 98,400 109,000 4.8% 1.5% Charges for Services 152,000 70,300 78,500 -48.4% 1.1% Fines 290,000 205,000 225,000 -22.4% 3.2% Miscellaneous 2,000 4,000 4,000 100.0% 0.1% Interest Income 150,000 150,000 125,000 -16.7% 1.8% SUBTOTAL:REVENUES 3,960,000 4,215,600 4,327,500 9.3% 61.2% OTHER FINANCING SOURCES: Sale of Assets 5,000 7,400 5,000 0.0% 0.1% Carryforward of Fund Balance 2,863,649 -- 2,740,633 -4.3% 38.7% SUBTOTAL:OTHER FINANCING SOURCES 2,868,649 7,400 2,745,633 -4.3% 38.8% TOTAL GENERAL FUND REVENUES AND OTHER FINANCING SOURCES $6,828,649 $4,223,000 $7,073,133 3.6% 100.0% HIGHWAY FUND: REVENUES: State Shared Revenues $560,000 $530,800 $559,000 -0.2% 54.1% Federal Grants 0 0 120,000 100.0% 11.6% Other Revenues 15,000 19,200 9,000 -40.0% 0.9% SUBTOTAL:REVENUES 575,000 550,000 688,000 19.7% 66.6% 5 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES FISCAL YEAR 1993-1994 1992-93 1992-93 1993-94 Council Est Actual Council Budgeted 1993-94 Adopted Revenues Adopted Percentage Percent REVENUES AND OTHER FINANCING SOURCES Budget &O.F.S. Budget Change of Total HIGHWAY FUND: (Continued) OTHER FINANCING SOURCES: Financing from Leases 125,000 100.0% 12.1% Operating Transfers - - 66,868 100.0% 6.5% Carryforward of Fund Balance 275,000 - 152,606 -44.5% 14.8% SUBTOTAL:OTHER FINANCING SOURCES 275,000 - 344,474 25.3% 33.4% TOTAL HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES $850,000 $550,000 $1,032,474 21.5% 100.0% SEIZURES&FORFEITURES FUND: REVENUES: Forfeitures $201,568 $245,550 $126,875 -37.1% 37.5% Other Revenues 4,600 23,000 9,000 95.7% 2.7% SUBTOTAL:REVENUES 206,168 268,550 135,875 -34.1% 40.2% OTHER FINANCING SOURCES: Carryforward of Fund Balance 169,351 --- 202,383 19.5% 59.8% TOTAL SEIZURE FUND REVENUES AND OTHER FINANCING SOURCES $375,519 $268,550 $338,258 -9.9% 100.0% CAPITAL ASSET REPLACEMENT FUND: TOTAL C.A.R.F.FUND REVENUES AND OTHER FINANCING SOURCES $100,000 $2,500 $69,825 -30.2% 100.0% r_ 6 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES FISCAL YEAR 1993-1994 1992-93 1992-93 1993-94 Council Est.Actual Council Budgeted 1993-94 Adopted Revenues Adopted Percentage Percent REVENUES AND OTHER FINANCING SOURCES Budget &O.F.S. Budget Change of Total DEBT SERVICE/CAPITAL PROJECT FUNDS: Oro Valley Northeast Sewer District $88,575 $44,826 $--- -100.0% 100.0% Valle Del Oro Debt Service $2,245 $9,543 $1,345 -40.1% 100.0% Naranja Road Debt Service $149,025 $148,500 $144,313 -3.2% 100.0% Engle Town Hall Debt Service $173,510 $172,059 $175,260 1.0% 100.0% Police Facility Construction Fund $230,000 $218,000 $796,228 246.2% 100.0% COMBINED FUND TOTALS $8,797,523 $5,636,978 $9,630,836 9.5% 100.0% 7 TOWN OF ORO VALLEY EXPENDITURES AND OTHER FINANCING USES FISCAL YEAR 1993-1994 1992-93 1992-93 1993-94 Council Est Actual Council Budgeted Adopted Expenditures Adopted Percentage EXPENDITURES AND OTHER FINANCING USES Budget &O.F.U. Budget Change GENERAL FUND: Governing Body $141,901 $157,175 $140,252 -1.2% Clerk of Council 134,462 116,960 140,753 4.7% Magistrate Court 286,621 234,498 279,380 -2.5% Town Manager 114,778 121,787 164,328 43.2% Finance 161,551 158,090 197,984 22.6% Legal 216,997 217,108 245,038 12.9% Police 1,788,653 1,722,264 2,132,758 19.2% Planning&Zoning 229,612 224,402 326,927 42.4% Building Inspections 197,566 182,381 277,440 40.4% Public Works 75,017 100,566 117,342 56.4% General Administration 212,425 238,164 269,546 26.9% Operating Transfers to Other Funds 312,463 310,059 650,356 108.1% Contingency 2,956,603 -- 2,131,029 -27.9% TOTAL GENERAL FUND EXPENDITURES AND OTHER FINANCING USES $6,828,649 $3,783,454 $7,073,133 3.6% HIGHWAY FUND: Public Works $730,430 $642,902 $1,032,474 41.4% Contingency 119,570 -- _ -100.0% TOTAL HIGHWAY FUND EXPENDITURES AND OTHER FINANCING USES $850,000 $642,902 $1,032,474 21.5% 8 TOWN OF ORO VALLEY EXPENDITURES AND OTHER FINANCING USES FISCAL YEAR 1993-1994 1992-93 1992-93 1993-94 Council Est.Actual Council Budgeted Adopted Expenditures Adopted Percentage EXPENDITURES AND OTHER FINANCING USES Budget &O.F.U. Budget Change SEIZURES&FORFEITURES FUND: Legal $17,000 $---- $26,875 58.1% Police 147,038 172,549 96,383 -34.5% Operating Transfers to Other Funds 92,000 80,000 215,000 133.7% Contingency 119,481 -- -100.0% TOTAL SEIZURE FUND EXPENDITURES AND OTHER FINANCING USES $375,519 $252,549 $338,258 -9.9% CAPITAL ASSET REPLACEMENT FUND: General Administration $57,746 $32,675 $60,000 3.9% Contingency 42,254 _, 9,825 -76.7% TOTAL C.A.R.F.FUND EXPENDITURES AND OTHER FINANCING USES $100,000 $32,675 $69,825 -30.2% DEBT SERVICE/CAPITAL PROJECT FUNDS: Oro Valley Northeast Sewer District $88,575 $78,730 $._ -100.0% Valle Del Oro Debt Service $2,245 $1,089 $1,345 -40.1% Naranja Road Debt Service $149,025 $151,200 $144,313 -3.2% Engle Town Hall Debt Service $173,510 $172,510 $175,260 1.0% Police Facility Construction Fund $230,000 $45,000 $796,228 246.2% COMBINED FUND TOTALS $8,797,523 $5,160,109 $9,630,836 9.5% n J TOWN OF ORO VALLEY EXPENDITURES AND OTHER FINANCING USES BY CATEGORY FISCAL YEAR 1993-1994 ALL FUNDS 1992-93 1992-93 1993-94 Council Estimated Council Budgeted 1993-94 Adopted Actual Adopted Percentage Percent Category Budget Expenditures Budget Change of Total EXPENDITURES AND OTHER FINANCING USES: Personnel $2,957,255 $2,845,306 $3,405,135 15.1% 35.4% Operations&Maintenance 1,266,672 1,243,464 1,485,763 17.3% 15.4% Capital Outlay 524,995 283,450 1,383,435 163.5% 14.4% Transfers to Other Funds 404,463 390,059 865,356 114.0% 9.0% Debt Service 406,230 397,830 350,293 -13.8% 3.6% Contingency 3,237,908 2,140,854 -33.9% 22.2% COMBINED FUND TOTALS $8,797,523 $5,160,109 $9,630,836 9.5% 100.0% 10 TOWN OF ORO VALLEY SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The significant accounting policies used by the Town of Oro Valley are as follows: Fund Accounting: The accounts of the Town are organized on the basis of funds and account groups. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in turn, is divided into separate "fund types. " Governmental funds are used to account for all or most of a government's general activities, including the collection and disbursement of earmarked monies (special revenue funds) , the acquisition or construction of general fixed assets (capital project funds) and the servicing of general long-term debt ( debt service funds) . The general fund is used to account for all activities of the general government not accounted for in some other fund. The Town does not adopt budgets for its fiduciary funds and currently does not have and proprietary funds. Basis of Accounting: The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e. revenues and other financing sources) and decreases (i.e. expenditures and other financing uses) in net current assets. The modified accrual basis of accounting is used by all governmental fund types. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e. when they become both measurable and available) . "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon 11 enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as fund liabilities when due or when accounts have been accumulated in the debt service fund for payments to be made early in the following year. Auto lieu, city sales tax, state sales tax and highway user revenues are considered measurable when in the hands of the intermediary collecting governments and are recognized as revenue at that time. Grant revenues are recognized at the time of making the grant expenditure. Fines and permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. 12 . GENERAL FUND TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: LOCAL TAXES: Local Sales Tax $1,436,000 $1,525,000 $1,525,000 $1,525,000 Occupancy Tax 107,000 107,000 107,000 107,000 Renters'Tax 85,000 125,000 125,000 125,000 1 Cable Franchise 35,000 40,000 40,000 40,000 SUBTOTAL:LOCAL TAXES 1,663,000 1,797,000 1,797,000 1,797,000 LICENSES&PERMITS: Business Licenses&Permits 25,000 32,000 32,000 32,000 Residential Building Permits 570,000 833,000 832,000 832,000 Commercial Building Permits 10,000 32,000 8,000 8,000 Sign Permits 2,000 3,500 4,000 4,000 Special Inspection Fees 0 4,500 5,000 5,000 Grading Permit Fees 0 500 2,000 2,000 SUBTOTAL:LICENSES&PERMITS 607,000 905,500 883,000 883,000 STATE/COUNTY SHARED: County Auto Lieu 63,000 68,000 65,000 65,000 State Income 431,000 431,000 435,000 435,000 State Sales 423,000 421,000 462,000 462,000 SUBTOTAL:STATE/COUNTY SHARED 917,000 920,000 962,000 962,000 STATE GRANTS: Street Crime Prevention 15,000 11,000 11,000 11,000 School Resource 10,000 0 0 0 ALEOAC Training 50,000 50,000 0 0 JCEF Local Projects 0 800 0 0 G.O.H.S.-P.I.Officer 0 0 50,000 50,000 C.J.E.F.-Communications Upgrade 0 0 83,000 83,000 . Misc.State Grants 0 3,600 0 0 SUBTOTAL:STATE GRANTS 75,000 65,400 144,000 144,000 (Continued on following page) 13 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 GENERAL FUND . REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 , ESTIMATED MANAGER COUNCIL RESOURCES BUDGET i ACTUAL REVIEW APPROVAL FEDERAL GRANTS: MANTIS $96,000 $96,000 $109,000 $109,000 STEMU 0 2,400 0 0 D.E.A.Overtime Reimbursement 8,000 0 0 0 r , SUBTOTAL:FEDERAL GRANTS 104,000 98,400 109,000 109,000 CHARGES FOR SERVICES: Court Costs 44,000 14,000 15,000 15,000 JCEF Fees 5,000 _ 0 4 0 0 Public Defender Fees 6,000 3,400 14,000 14,000 r House Arrest 1,000 0 0 0 1 . Transcription Fees 1,0000 0 0 i Community Services 1,000 4 0 0 0 Recording Fees 2,000 200 1,000 1,000 Zoning&Subdivision Fees 35,000 55,000 45,000 45,000 Copying Fees 1,000 100 0 0 i Legal Fees-Seizures&Forfeitures 19,000 0 0 0 General Government Other 4,000 500 500 500 Court Other 1,000 800 1,000 1,000 1 Police Report Copying 2,000 1,300 1,000 1,000 Police Other 14,000 (6,400) 0 0 Building Inspection Copying Fees 1,000 900 1,000 1,000 { Engineer Plan Review Fees 15,000 200 0 0 1 Grading Review Fees 0 300 0 0 Grading Inspection Fees 0 0 0 0 SUBTOTAL:CHARGES FOR SERVICES 152,000 70,300 78,500 78,500 FINES: 290,000 205,000 225,000 225,000 (Continued on following page) 14 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL - `MISCELLANEOUS: Arts Commission Donations $0 $0 $0 $0 Miscellaneous 2,000 4,000 4,000 4,000 SUBTOTAL:MISCELLANEOUS 2,000 4,000 4,000 4,000 1 INTEREST INCOME: 150,000 150,000 125,000 125,000 SUBTOTAL:REVENUES 3,960,000 4,215,600 4,327,500 4,327,500 1 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 2,863,649 — 2,759,197 2,740,633 Sale of Assets 5,000 7,400 5,000 5,000 SUBTOTAL:OTHER FINANCING SOURCES 2,868,649 7,400 2,764,197 2,745,633 TOTAL REVENUES&OTHER FINANCING SOURCES $6,828,649 $4,223,000 $7,091,697 $7,073,133 15 Administration TOGA! OF ORO VALLEY GOVERNING BODY GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Council is comprised of five elected officials of the Town, one of whom shall be designated as Mayor and one of whom be designated as Vice-Mayor. They serve four year, overlapping terms in the manner prescribed by State Law. The corporate powers of the Town are vested in the Council and are exercised as authorized by law. All powers of the Council are exercised by ordinance, resolution, order or motion. Among the goats of the Council are: * Establish policies which are responsive to the needs of the citizens of the Town, are in the best interests of the entire community, and reflect a sound fiscal responsibility. * Improvement of community relations through better communications, strict adherence to the Open Meeting Law, and availability to the public. * The continued quality growth and development of Oro Valley. Discussion on New Positions, Programs and Major Capital Outlay Requests: Council members serve the Town on a volunteer basis. The Mayor receives a $150 monthly travel allowance. Council members submit receipts for travel expenses and mileage traveled for Town business for reimbursement. Discussion on Existing Positions and Programs Terminated: 16 TOWN OF ORO VALLEY GOVERNING BODY GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $0 $0 $0 OPERATIONS&MAINTENANCE 141,901 157,175 130,494 137,252 140,252 CAPITAL OUTLAY 0 0 0 0 0 DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 • 4• ( TOTAL EXPENDITURES $141,901 $157,175 $130,494 $137,252 $140,252 17 TOWN OF ORO VALLEY GOVERNING BODY GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL ' Consultants $5,000 $8,400 $5,000 $5,000 $5,000 Other Professional Services 0 18,000 10,000 0 0 Tourism&Economic Development 81,250 79,750 75,000 80,250 80,250 Equipment Repair&Maintenance 0 75 100 100 1, 100 Community Events Programs 3,500 3,500 3,500 3,500 3,500 Insurance 10,470 10,700 12,840 14,348 14,348 Communication&Postage 850 350 600 600 600 Printing&Binding 1,000 600 800 800 800 Travel&Training 7,500 7,000 3,800 3,800 6,800 Memberships&Subscriptions 8,081 8,100 8,454 8,454 8,454 Office Supplies 500 200 400 400 400 a Public Information Services 12,750 11,000 6,000 a 6,000 6,000 Miscellaneous Other Operating 11,000 9,500 4,000 4,000 4,000 Water Study-Other Prof.Services 0 0 0 10,000 10,000 ; a i ; ! ; i TOTAL O&M EXPENDITURES $141,901 $157,175 $130,494. $137,252 $140,252 18 TOWN OF ORO VALLEY GOVERNING BODY GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Council League Conference,Tucson,Arizona $650 $650 $650 Council Council Retreats 350 350 3,350 Mayor As Required 1,800 1,800 1,800 Council As Required 1,000 1,000 1,000 TOTAL $3,800 $3,800 $6,800 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Council AZ League of Cities and Towns;renewal $2,140 $2,140 $2,140 Council Pima Association of Governments;renewal 6,314 6,314 6,314 • TOTALT $8,454 $8,454 $8,454 19 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Operations of the Municipal Clerk's office: Town Council; Public Information; Public Records; Records Management; Municipal Elections; Voter Registration; Notary; Licensing. Functions: Collect and prepare content and format for Council Agenda; Attend all Council meetings; Maintain all ordinances, resolutions, proclamations and Town Code; Process and issue state/Local licenses and permits; Maintain official Town records and documents for public inspection; Maintain custody of Town seal; Records Management including preservation of historical documents; Public Information Office; Administer and conduct municipal elections. Attend all Board of Adjustment meetings and prepare minutes; provide notary services. Functions of the Municipal Clerk's Office are performed in accordance with ARS, Oro Valley Town Code, and the administrative policies and objectives of the Town. Discussion on New Positions, Programs and Major Capital Outlay Requests: Capital Outlay: Bridging between Clk/Mgr LAN with Finance Dept. LAN for receiving Improvement District information and sharing of equipment/software; upgrade current laser jet printer for use between Clk/Mgr & Finance. Discussion on Existing Positions and Programs Terminated: _ Completion of public records conversion. Receptionist position upgraded to Deputy Clerk/Receptionist. 20 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1 . 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL i REQUEST REVIEW APPROVAL PERSONNEL $103,086 $86,660 $99,052 $98,208 $98,625 OPERATIONS&MAINTENANCE i 30,876 30,300 38,378 37,878 37,878 CAPITAL OUTLAY 500 0 1,902 4,167 4,250 DEBT SERVICE 0 00 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 TOTAL EXPENDITURES $134,462 $116,960 $139,332 $140,253 $140,753 t .__ 21 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $82,826 $71,289 $78,771 $78,723 $78,723 Group Insurance 5,565 2,804 6,401 6,177 6,594 Social Security/Medicare 6,336 5,683 6,025 6,022 6,022 Retirement Contributions 5,798 4,166 5,513 5,511 5,511 Unemployment Compensation 567 756 567 0 0 Workers'Compensation 270 238 260 260 260 Other Employee Benefits 1,724 1,724 1,515 1,515 1,515 � t i TOTAL PERS'L EXPENDITURES $103,086 $86,660 $99,052 $98,208 $98,625 22 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 1 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT , 1 , , Town Clerk 1 1 $38,000 1 $37,913 1 $37,913 ! 1 . ; . . . ' 1 Deputy Clerk 1 0 0 1 20,088 1 20,088 , . Deputy Clerk/Receptionist 1 0 0 . 1 18,195 1 18,195 4 1Chief Deputy Clerk 0 1 21,088 0 0 0 0 Deputy Clerk 0 1 18,195 0 0 0 0 ' . i 1 1 . . SUBTOTALS 3 3 77,283 3 76,196 3 76,196 ; . MERIT c;.%:.:...t. 1 1 488 MERIERN 2 527 ,::::*::::i:m:::::i:::::':::::*::•:::.:: 2,527 ?1: •::::•:::•:•:.::: :z44..*:•5:444 .:::.;:::::* , pifeme..$.0.i06:5.., , pimo ::::.*::i:iffx TOTAL-SALARIES&WAGES 3 3 $78,771 3 $78,723 3 $78,723 .... : 23 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR • 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Other Professional Services $1,000 $0 $1,000 $1,000 $1,000 Elections 3,500 3,500 8,000 8,000 8,000 Equipment Repair&Maintenance 6,000 6,700 7,000 7,000 7,000 Communications&Postage 2,700 4,400 2,700 2,700 2,700 Advertising 7,500 6,600 7,500 i 7,500 7,500 Printing&Binding 2,000 500 2,000 2,000 2,000 Recording Fees 2,000 1,500 2,000 2,000 2,000 ;Travel&Training 3,508 3,500 3,360 3,360 3,360 Memberships&Subscriptions 168 200 318 318 318 Office Supplies 2,000 3,300 4,000 3,500 3,500 Miscellaneous Other Operating 500 100 500 500 500 r i TOTAL O&M EXPENDITURES $30,876 $30,300 $38,378 $37,878 $37,878 24 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Clerk IIMC International Conference,Alaska $2,000 $2,000 $2,000 Clerk League Conference,Tucson,Arizona 100 100 100 Clerk/CDep MC Regional,Tucson,Arizona 260 260 260 Clerk/CDep AMCA Academy,Tempe,ASU 500 500 500 Miscellaneous i Elections;AMCA Luncheon;AMCA Summer 500 500 500 Workshop;Computer Software Training; Tucson,Arizona TOTAL $3,360 $3,360 $3,360 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW 1 Clerk/CDep IIMC(Annual Dues);renewal $120. $120 $120 Clerk/CDep AMCA(Annual Dues);renewal 30 30 30 i I Clerk Election Off.of AZ(Annual Dues);renewal 30 30 30 I Clerk ARMA(State Dues);renewal 96 96 96 Clerk Mastercard(Annual Fee);renewal 35 35 35 ;Clerk Updates of Model City Tax Code;renewal 7 7 7 1 i 1 , , 1 TOTAL $318 $318 $318 25 TOWN OF ORO VALLEY CLERK OF COUNCIL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $500 $0 Computerization-Departmental $350 $350 $350 Computerization-Network 1,552 3,817 3,900 II 1 , { TOTAL CAPITAL OUTLAY $500 $0 $1,902 $4,167 . $4,250 26 TOW! OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Manager is responsible for the proper administration of the Town and serves as the administrative head of government under control and direction of the Town Council as provided under Section 3-2-1 of the Town Code. Discussion on New Positions, Programs and Major Capital Outlay Requests: During the 1992-93 fiscal year the new position of Personnel Coordinator was created within the Town Manager's budget. This position was the result of splitting the previous Deputy Clerk/Personnel Coordinator into two full time positions. Also during the past fiscal year 92-93 the Town Manager position was filled with an interim manager during the majority of the fiscal year, with a permanent manager being hired on March 1, 1993. Executive Secretary: The request is made to reclassify the Executive Secretary position to an Administrative Assistant Position. The role of the Executive Secretary has changed over the course of time in the Administration Department. Presently, in addition to serving as secretarial support to the manager, this position has also taken on the sole responsibility of organizing the Town's annual "Oro Valley Meet Yourself" celebration and coordination of the Town's quarterly newsletter. In addition to these major projects, this position has been called upon to interact with Town Council Members on a more regular basis due to the volume of activity the town has been experiencing. The manager recognizes the need to delegate certain work tasks, such as responding to Conference/Convention RFP's, to a position that can pursue the task from start to finish with very little supervision. This position cross trains with the Personnel Division of the Administration Department to provide backup support during any absences of the Personnel staff. This reclassification would involve a change in title only, with no adjustment in salary, since present salary is in the appropriate range for the title of Administrative Assistant. Personnel Coordinator: The request is made to reclassify the Personnel Coordinator to Personnel Director. The forthcoming recommendations of the Council/staff work group, who have been working on the Personnel Policy will include the recommendation to retitle the position of Personnel Coordinator to Personnel Director. The contents of the Compensation Plan contained in this budget demonstrates the fact this level of managerial knowledge, talents, and expertise are necessary in order to PRODUCE such a work product versus only coordinating existing personnel information. With the size of 76 full-time and 8 part-time positions, there exists a need for this position to generate accurate, detailed and timely information for the work force, Council and outside agencies. The professional expertise needed in the recruitment process, salary & benefit survey process and interaction with department head and elected officials requires a Personnel Director versus a Coordinator. Should this position be reclassified to a Personnel Director title, it would NOT be a Department Head level position at this time, but would be a Division of the Administration Department. Also, due to the various levels of "know-how", "problem solving" and "accountability" it is suggested that this position be considered for a salary review. To provide the highest level of credibility and independence, I will be contracting with a independent third party to review this position for the appropriate salary range. As you can see this salary had been left blank on the Compensation Plan on purpose, until this third party review can be completed. Major Capital Outlay requests include sharing the cost of a new laser printer with the Town Clerk and Finance Departments. Also included in the capital equipment equipment request is the upgrade of the Executive Secretary's computer, as per the recommendation of the Information System Committee. Discussion on Existing Positions and Programs Terminated: With the addition of a full-time position (Personnel Coordinator) to handle the day-to-day operations of the Personnel function, the budget categories of Consultants has been removed. 27 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $101,478 $108,187 $137,532 $130,774 $142,911 OPERATIONS&MAINTENANCE 13,300 13,600 15,450 15,450 16,150 CAPITAL OUTLAY 0 0 4,900 5,267 5,267 DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 { TOTAL EXPENDITURES $114,778 $121,787 $157,882 $151,491 $164,328 28 TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL r Salaries&Wages $83,151 $93,433 $110,987 $107,181 $116,534 Group Insurance 3,710 3,3977,110 5,523 6,907 r Social Security 6,361 7,052 8,160 8,199 8,915 Retirement Contributions 5,820 1,357 7,770 7,503 8,158 Unemployment Compensation 378 945 1,125 0 0 Workers'Compensation 349 294 350 338 367 Other Employee Benefits 1,709 1,709 2,030_ 2,030 2,030 I i i TOTAL PERS'L EXPENDITURES $101,478 $108,187 $137,532 $130,774 $142,911 29 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES _ CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Manager 1 1 $60,000 1 $60,000 1 $60,000 Executive Secretary 1 0 0 0 0 0 Personnel Coordinator 1 0 0 0 0 0 0 Administrative Assistant 0 1 22,710 1 22,710 1 22,710 1Personnel Director 0 1 22,992 1 22,992 1 32,345 1 SUBTOTALS 3 3 105,702 3 105,702 3 115,055 MERIT 1011:474444.01:011 5,285 IHREEM 1,479 1,479 TOTAL-SALARIES&WAGES 3 3 $110,987 3 $107,181 3 $118,534 - - 30 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL . r CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $0 $4,500 $0 $0 $0 Consultants 2,500 0 0 0 0 Other Professional Services 6,000 6,000 8,600 8,600 8,600 Vehicle Repair&Maintenance 800 250 400 400 4. 400 Equipment Repair&Maintenance 300 150 200 200 200 Communications&Postage 200 500 700 700 700 Printing&Binding 300 300 300 300 1,000 1 700 1,100 3,475 3,475 3,475 Travel&Training Memberships&Subscriptions 1,000 350 775 775 775 Office Supplies 500 450 1,000 1,000 1,000 • s ' TOTAL O&M EXPENDITURES $13,300 $13,600 $15,450 $15,450 $16,150 31 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Manager ACMA-Summer Workshop,Tucson,Arizona $150 $150 $150 Manager ACMA-Winter Workshop,Sedona,Arizona 525 525 525 Manager League Conference,Tucson,Arizona 100 100 100 Manager ICMA Annual Conference,Nashville,Tennessee 1,450 1,450 1,450 Manager Completion of MPA,N.A.U. 350 350 350 Manager Other as required,unknown 150 150 150 Executive Secretary Other as required,unknown 200 200 200 Personnel Coordinator Personnel Concepts,Inc.,Phoenix,Arizona 400 400 400 I Personnel Coordinator Other as required,unknown 150 150 150 TOTAL $3,475 $3,475 $3,475 41111111111,.--- MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Manager ICMA;renewal $500 $500 $500 Manager ACMA;renewal 100 100 100 Personnel Coordinator SHRM;new 135 135 135 Executive Secretary National Notary Association;renewal 40 40 40 TOTAL $775 $775 $775 32 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR { 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $0 $0 Fireproof File Cabinent(Pers.Coor.) $700 $700 $700 Shredder(Split b/w Clerk&Finance) 100 400 400 Computerization-Departmental 2,549 1,500 1,500 Computerization-Network 1,551 2,667 2,667 TOTAL CAPITAL OUTLAY $0 $0 $4,900 $5,267 $5,267 33 TOWN Of ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Finance Department is responsible for all financial activities of the Town including accounting, budget development, analysis and coordination, financial statement preparation, financial audit coordination, assessment district billings, managerial reporting and participation in a variety of other administrative projects. The Department also works in conjunction with the Town Manager's Office to ensure departmental compliance to Town purchasing procedures. In Fiscal Year 1992/93, the Department assumed responsibility for central administration and coordination of the Town's risk management function. The Department has a staff of four employees including a Finance Director, Accountant II, Accountant I, and an Accounting Clerk. In addition to its core goals of sound accounting and financial reporting practices, the Finance Department has set the following specific goals for Fiscal Year 1993/94: * Preparation and effective communication of information for this year's home rule alternative expenditure limitation election. * Preparation of Comprehensive Annual Financial Report. * Provide staff support for analysis and development of Town water service provision alternatives. * Begin development of a debt management program to proactively address the needs of the Town in response to potential impact fee ordinances, capital improvement programs and existing water provider asset acquisitions. * Continue cross-training employees among the various departmental functions. * Continue training employees in the use of personal computers and MuniciPal general ledger software. Discussion on New Positions. Programs and Major Capital Outlay Requests: No new positions are requested for this fiscal year. Two new 386 personal computers with emulation boards are requested to upgrade two, ageing Compaq 286 computers. The upgrade with emulation boards would allow a single work station to operate as a personal computer and a terminal to the IBM 36. These computers would be network compatible. Networking the Finance Department with other departments in the administration building has been discussed by the Information Systems Committee. To this end, a cost-share of 33% of the cost of a laser printer has been requested. A wide carriage dot matrix printer which would allow the printing of large spreadsheets has also been requested along with a database software application for fixed asset reporting. To support the development of a debt management program, the Department is requesting the purchase of Mun-Ease software. The software performs true and net interest cost calculations, handles variable rate bond calculations and can maintain a database of investments and existing bond issues. 34 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK (Continued) Discussion on Existing Positions and Programs Terminated: Because of its administrative role and responsibilities as outlined in the preceding discussion, the Finance Department has identified no programs or responsibilities for termination or transfer. However, as part of a goal identification and assessment process, the Department has participated in and/or accomplished the following items in fiscal year 1992/93: IRS Section 125 (c) pre-tax insurance premium deduction, I.C.M.A. Section 401 (a) Retirement Plan, an opinion of no material errors or significant internal control problems from the annual financial audit, completion of the audit within six months of the close of the fiscal year, revision of several standard operating procedures including purchasing, development of software specification to upgrade the assessment billings software module and the development and implementation of a fixed asset tracking system. 35 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $129,266 $127,185 $141,845 $146,602 $147,519 OPERATIONS&MAINTENANCE 32,285 30,905 45,980 37,980 37,980 CAPITAL OUTLAY 0 0 10,650 12,167 12,485 DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 TOTAL EXPENDITURES $161,551 $158,090 $198,475 $196,749 $197,984 36 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR i 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $103,420 $102,060 $112,235 $117,362 $117,362 Group Insurance 7,418 7,623 9,905 9,520 10,437 Social Security 7,911 8,028 8,585 8,980 8,980 Retirement Contributions 7,239 6,213 7,855 8,215 8,215 Unemployment Compensation 756 756 755 0 0 •on 336 319 350 365 365 Workers'Compensation Other Employee Benefits 2,186 2,186 2,160 2,160 2,160 1 ' I � I ' I � I I I � f 1 I f I TOTAL PERS'L EXPENDITURES $129,266 $127,185 $141,845 $146,602 $147,519 37 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL i• POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT 1 Finance Director 1 1 $42,630 1 $46,597 1 $46,597 Accountant II 1 1 27,565 1 27,563 1 27,563 Accountant I 1 1 22,020 1 22,019 1 22,019 Accounting Clerk 1 1 16,620 1 17,153 1 17,153 SUBTOTALS 4 4 108,835 4 113,332 4 113,332 MERIT MINIIIIIIIIIII11111,101 3,400 1111111111 4030A 4030 TOTAL-SALARIES&WAGES 4 4 $112,235 4 $117,362 4 $117,362 38 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR , 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET 4 ACTUAL REQUEST i REVIEW APPROVAL Outside Legal Services $0 $2,000 $2,000 $2,000 $2,000 Other Professional Services 18,470 16,000 24,000 17,000 17,000 Equipment Repair&Maintenance 2,525 2,600 3,500 3,500 3,500 Communications&Postage 1,050 1,000 1,050 1,050 1,050 Printing&Binding 2,000 700 2,000 2,000 2,000 Travel&Training 4,020 3,900 8,200 7,200 7,200 Memberships&Subscriptions 525 980 1,230 1,230 1,230 Office Supplies 3,595 3,700 3,900 3,900 3,900 Miscellaneous Other Operating 100 4 25 100 100 100 , 1 ..TOTAL O&M EXPENDITURES $32,285 $30,905 $45,980 $37,980 _ $37,980 39 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Accountant I&II GFOA,Adv.Governmental Accounting $2,500 $2,500 $2,500 Finance Director GFOA,Municipal Bonds 1,300 1,300 1,300 Fin.Director&Acct.II AFOA,Flagstaff,Arizona 800 800 800 Finance Director AZ,D.O.C.,Rural Developmental Conference 400 400 400 Finance Director Risk Management Seminar(4) 800 800 800 All PC Training(8) 900 900 900 Fin.Director&Acct.II League Conference 1,500 500 500 TOTAL $8,200 $7,200 $7,200 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Fin.Director&Acct.II Government Finance Officers Assoc.;renewal $210 $210 $210 Finance Director ICMA-Affiliate;renewal 160 160 160 Town Fair Labor Standards Act;renewal 240 240 240 Finance Miller Governmental GAAP Guide;renewal 210 210 210 Finance Miller GAAP Guide;renewal 210 210 210 Finance Director Public Risk Management Association;new 200 200 200 TOTAL $1,230 $1,230 $1,230 • 40 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $0 $0 4 Drawer Oak File Cabinet $300 $300 $300 (2)Work Tables 700 700 700 Computerization-Departmental 3,950 3,950 3,950 Computerization-Network 5,700 7,217 7,535 { { � f { ? ? i ? i ? i I I ? ( I { { I � i I i ? TOTAL CAPITAL OUTLAY $0 $0 $10,650 $12,167 $12,485 41 TOWN Of CRO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: There are currently four full-time personnel working in the Legal Department: Gary Kidd, Town Attorney; Tobin Sidles, Assistant Town Attorney/Town Prosecutor; Beverly Bogardus, Paralegal; and Sheila Moeur, Legal Secretary II. The Legal Department functions as legal advisor to the Town Council, Department Heads, Town Administration, as well as to the Town's boards and commissions. As in most small towns and cities,the Legal Department provides legal advice on a wide array of matters and areas of law such as: water law, elections process, drug forfeitures, Land use law, personnel law, contracts, code interpretations, ordinance rewriting, and liability issues (including loss prevention and lawsuit preparation). We function as the Police Legal Advisor. The Legal Department also serves as the Town Prosecutor prosecuting all misdemeanor cases that arise in our local court, appeals from our court to the Superior Court and beyond. Our primary goal is to continue to provide professional legal advice on the increasingly broader range of tasks we perform. Our current goals include more intensive efforts with all departments in order to prevent, or at the very least to minimize, the Town's exposure for litigation and to increase the probability of success in such litigation; and to provide current, readily available legal assistance to the Town Council, Town departments and Town boards and commissions. Discussion on New Positions. Programs and Major Capita! Outlay Requests: We are requesting a part-time Legal Clerical Assistant in order to assist our Paralegal and Legal Secretary II to perform in the most efficient, cost effective manner, consistent with their professional skills and experience, so that they can focus on more technical legal work, including legal research. The Legal Department has begun one aspect of its training program by printing a newsletter, The Barrister's Briefs which will provide current case law, legal terminology and loss management information. The law library is an important part of any legal department's office. Since we are not Located near a law library, the pertinent additions that we can add to our library in order to provide staff the needed materials here to prepare legal opinions, legal briefs, etc., the more timely and well researched the documents. The capital outlay being requested is: provision of computer updates for older machines, equipment recommended by the Information Systems Committee and library additions. Discussion on Existing Positions and Programs Terminated: The Legal Department has maintained a staff of four persons (Town Attorney, Assistant Town Attorney, Paralegal and Legal Secretary II) and has continued to take on increased loads in all areas, both civil and criminal. We are currently at the saturation point and therefore request a part-time person to provide much needed clerical relief. All positions which are currently held are necessary for the operation of this office. 42 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . i PERSONNEL $161,672 $157,901 $194,696 $175,773 $175,773 , OPERATIONS&MAINTENANCE 50,325 49,207 64,285 62,285 62,285 CAPITAL OUTLAY 5,000 10,000 13,515 6,800 6,980 DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 TOTAL EXPENDITURES $216,997 $217,108 $272,496 $244,858 $245,038 43 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $131,102 $129,851 $155,525 $143,416 $143,416 Overtime Pay 0 1,906 1,906 1,906 1,906 Group Insurance 7,418 5,434 9,954 6,000 6,000 , Social Security/Medicare 10,029 10,239 12,043 10,971 10,971 Retirement Contributions 9,177 6,690 11,020 10,039 10,039 Unemployment Compensation 756 756 945 0 0 Workers'Compensation 426 261 313 451 451 '; Other Employee Benefits 2,764 2,764 2,990 2,990 2,990 i f ff i . i . I ' TOTAL PERS'L EXPENDITURES $161,672 $157,901 $194,696 $175,773 $175,773 44 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 r No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT i Town Attorney 1 1 $49,854 1 $49,854 1 $49,854 Asst.Town Attorney/Prosecutor 1 1 39,359 1 39,359 1 39,359 Paralegal 1 1 27,540 1 27,540 1 27,540 Legal Secretary 1 1 20,966 1 20,966 1 20,966 Temporary Part-time Legal Secretary 0.1 0.0 0 0 0 0 0 Part-time Legal Secretary 0.0 0.7 10,400 0 0 0 0 1 1 . i t- . SUBTOTALS 4.1 4.7 148,119 4 137,719 4 137,719 , %AMICRentingiiiingin. • aT om .o.•tiia h•{f�r;.} fvti o�� .y�•} i'i• MERIT 7f406 .rY�f� gf 5,697 gi �{.{ •••.�:r}. 5,697 TOTAL-SALARIES&WAGES 4.1 4.7 $155,525 4 $143,416 4 $143,416 45 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL I, CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL q DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Consultants $500 $0 $500 $0 $0 Outside Legal Services 20,000 20,000 30,000 15,000 15,000 Other Professional Services 3,500 7,600 6,000 4,500 4,500 Equipment Repair&Maintenance i 4,900 4,316 4,900 4,900 4,900 Communications&Postage 3,500 2,366 3,500 3,500 3,500 Advertising 1,000 500 500 500 500 Printing&Binding 1,000 500 1000 1000 1000 Travel&Training 8,000 8,000 9,550 9,550 9,550 Memberships&Subscriptions 2,425 2,925 2,635 2,635 2,635 Office Supplies 3,000 3,000 3,200 3,200 3,200 1 Miscellaneous Other Operating 2,500 0 2,500 2,500 2,500 1 Water Study:Outside Legal Services 0 0 0 15,000 15,000 , I f TOTAL O&M EXPENDITURES $50,325 $49,207 $64,285 $62,285 $62,285 46 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Attorney NIMLO(Annual and Mid-year),various $3,400 $3,400 $3,400 Town Attorney NPELRA(Annual Conference),unknown 1,500 1,500 1,500 Town Attorney City Attorney's Conf.(Summer&Winter),various 850 850 850 Town Attorney Cont.Legal Education(CLE),various 500 500 500 TA/Asst.TA Miscellaneous,various 400 400 400 Assistant TA Cont.Legal Educucation(CLE),various 400 400 400 Assistant TA Governor's Office&APAAC Conf.,various 500 500 500 Assistant TA Land Use Law Conference,unknown 1,000 1,000 1,000 Paraleg'I/Legal Secy II Tucson Legal Secretary Assoc.,miscellaneous 1,000 1,000 1,000 TOTAL $9,550 $9,550 $9,550 — MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW TA/Assistant TA Prof'l Dues(State&County Bar Dues);renewal $850 $850 $850, i Town Attorney NPELRA;renewal 150 150 150 Town Attorney NIMLO;renewal 355 355 355 1 T i Paraleg'VLegal Secy II Tucson Legal Secretary's Association 160 160 160 Department Miscellaneous 150 150 150 1Department Subscriptions 645 645 645 1Department Miscellaneous 325 325 325 ____ TOTAL $2,635 $2,635 $2,635 --- .._. _ 47 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $5,000 $10,000 • Law Ubrary Annual Updates $3,300 $3,300 $3,300 Law Ubrary Pacific Digest 3,500 3,500 3,500 Computerization-Departmental 6,715 0 180 a ; 3 , TOTAL CAPITAL OUTLAY $5,000 $10,000 $13,515 $6,800 $6,980 48 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: General Administration comprises the services necessary for the proper operation and maintenance of the Oro Valley Town Hall complex located at 11000 N. La Canada Drive and the Oro Valley Police Department facilities located at 680 W. Calle Concordia. Primary expenditures allocated to this department in the General Fund are for repair and maintenance of facilities, utilities and insurance premiums. Additionally, General Administration is used to account for General Fund operating transfers to other funds and an appropriated contingency amount. Discussion on New Positions, Programs and Major Capital Outlay Requests: Discussion on Existing Positions and Programs Terminated: 49 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , � E PERSONNEL $0 $0 $0 $0 $0 OPERATIONS&MAINTENANCE 209,528 208,164 185,220 228,442 211,592 CAPITAL OUTLAY 2,897 30,00050,500 49,560 57,954 I OTHER FINANCING USES 312,463 310,059 762,346 647,456 650,356 CONTINGENCY/RESERVE 2,956,603 0 0 2,201,601 2,131,029 Id TOTAL EXPENDITURES $3,481,491 $548,223 $998,066 $3,127,059 $3,050,931 50 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL-ORO VALLEY TOWN HALL CURRENT YEAR BUDGET YEAR i 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL i DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 Social Security/Medicare $0 $25,000 $0 , $0 $0 ' Other Professional Services 0 0 0 0 0 - Water&Sewerage 4,511 4,700 5,170 5,170 5,170 Custodial&Landfill Fees 26,079 15,300 15,300 15,300 15,300 - Vehicle Repair&Maintenance 1,500 1,000 6,000 6,000 6,000 Equipment Repair&Maintenance 0 250 400 400 400 Building Repair&Maintenance 1,000 4,000 4000 4000 4000 Grounds Repair&Maintenance 5,036 19,000 5,000 11,480 11,480 i Insurance 28,592 30,000 37,500 48,242 48,242 Communications&Postage 13,800 15,200 15,500 15,500 15,500 Advertising 0 50 0 0 0 Office Supplies 8,125 2,500 3,000 3,000 3,000 Natural Gas&Electricity 27,100 25,000 25,000 25,000 25,000 Gasoline&Oil 300 1,600 3,600 3,600 3,600 Miscellaneous Other Operating 7,500 6,000 6,000 6,000 6,000 Tot Lot-Dennis Weaver Park 50,000 22,635 21,325 i 21,325 21,325 Group Insurance 0 0 0 26,000 0 ii { 1 TOTAL O&M EXPENDITURES $173,543 $172,235 $147,795 $191,017 $165,017 51 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL-ORO VALLEY POLICE DEPARTMENT CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Water&Sewerage $2,520 $2,268 $2,600 $2,600 $2,600 Custodial&Landfill Fees 9,920 10,200 10,500 10,500 10,500 1 Equipment Repair&Maintenance 2,000 1,920 2,000 2,000 2,000 Building Repair&Maintenance 3,000 2,820 3,000 3,000 3,000 Communications&Postage 4,970 5,100 5,300 5,300 5,300 Office Supplies 1,500 1,416 1,500 1,500 1,500 Natural Gas&Electricity 9,950 10,080 10100 10100 10100 Non-capitalized Equipment 1,675 1,675 1,925 1,925 1,925 Miscellaneous Other Operating 450 450 500 500 500 1 'Moving Expenses 0 0 0 0 9,150 i f i TOTAL O&M EXPENDITURES $35,985 $35,929 $37,425 $37,425 $46,575 52 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 4 Machinery Equipment&E ui ment $2,897 $30,000 $35,500 $10,500 $10,500 Vehicles 0 0 15,000 15,000 15,000 Computerization-Network 0 0 0 24,060 32,454 1 , 1 1 { TOTAL CAPITAL OUTLAY $2,897 $30,000 $50,500 $49,560 $57,954 53 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL I OTHER FINANCING USES: Transfer to Highway Fund $0 $0 $178,858 $63,968 $66,868 Transfer to O.V.N.E.Sewer District 2,404 0 0 0 0 Transfer to Police Facility Construction Fund 138,000 138,000 408,228 408,228 408,228 Transfer to ETH Debt Service 172,059 172,059 175,260 175,260 175,260 SUBTOTAL:FINANCING USES 312,463 310,059 762,346 647,456 650,356 1CONTINGENCY: ! - Contingency/Reserve for Employee Compensation 67,583 0 0 0 0 Contingency/Reserve 2,889,020 0 0 2,201,601 2,131,029 SUBTOTAL:CONTINGENCY 2,956,603 0 0 2,201,601 2,131,029 I I i 1 1 i i i TOTAL O.F.U./CONT. $3,269,066 $310,059 $762,346 $2,849,057 $2,781,385 1 54 Development Services TOWN Of ORO VALLEY PLANNING & ZONING GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department DescriptionJFunction/Goals: The Planning and Zoning Department is a part of Development Services. The Department was established to administer the Town's General Plan and the Zoning Ordinance through established policies and procedures with adherence to sound public administration policies; to communicate with the public in all planning and zoning matters; to provide staff assistance to the Town Council, Planning Commission, Development Review Board and Board of Adjustment; to prepare amendments to the Oro Valley Zoning Code Revised as directed by the Town Council and Planning Commission; to coordinate with the Public Works Department to review and make recommendations on all development proposals for rezoning, subdivision and development conditions for all building permit applications submitted to the Town; to enforce subdivision, zoning and building codes through consultation with the Public Works, Building and Legal Departments and prosecute if necessary by legal complaint and court appearances and to conduct, prepare and make recommendations for long range planning studies to aid in the orderly growth and development of the Town. Discussion on New Positions. Programs and Major Capital Outlay Requests: I am requesting several capital expenditure items under my budget which are currently needed to serve all three departments within the Development Services Building. These items include a new copier (the existing one was inherited from Admin. two years ago and requires repeated servicing), a new computer printer (the existing printer cannot keep up with the current demand from the 3 depts.), a GIS plotter (needed to print maps for the 3 depts. utilizing the Mapinfo system), a Novelle NetWare upgrade to a 20 user version (the current 8 user version is serving 13 users and is unable to bridge to the other buildings and depts.), and additional software user licenses for WordPerfect, Lotus, etc. (we must add user licenses for all users by law. A more complete analysis of these computer related needs is included in the attached report prepared by the Town's computer committee and their consultant. The Planning Commission and my Dept. request funds to begin 2 sector plan studies, similar to the recently completed Oracle Road Specific Plan (to be completed in June '93). We feel it is important to continue work on these sector plan studies as planned for under the General Plan. We feel that the remaining sectors will not require the same exhaustive level of planning that the Oracle Road Specific Plan required and we feel that Oracle Road Plan provides the framework to more efficiently complete these other sector plans. For this reason, we believe we can complete 2 plans this fiscal year. The Planning Commission and my department are committed to continue the updating of the Zoning Ordinance this fiscal year. This project involves a large amount of staff time as well as limited input from a consultant on an as needed basis. The Mapinfo/GIS system will be continually updated and made more user friendly and capable of utilization by the general public. We hope to have a public query station available at the front counter by mid year. Discussion on Existing Positions and Programs Terminated: In March/April of the 92/93 Fiscal Year, my Dept. underwent a minor reorganization in response to the ever increasing workload we are experiencing. We hired a Planner II, promoted the administrative assistant to Planner I, and hired a processing clerk to replace the position of Administrative Assistant. The position of Assistant Planning Director is being proposed however, no new hires are being requested for FY 93/94. 55 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $179,842 $173,682 $228,745 $239,113 $239,947 OPERATIONS&MAINTENANCE 49,770 50,720 71,850 62,950 62,950 CAPITAL OUTLAY 0 0 29,034 22,797 I 24,030 DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 5,000 0 0 • TOTAL EXPENDITURES $229,612 $224,402 $334,629 $324,860 I $326,927 56 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 , Salaries&Wages $141,922 $139,070 $179,083 $191,651 $191,651 Overtime 5,000 2,213 5,000 2,000 2,000 Group Insurance 9,022 8,816 12,339 12,959 13,793 Social Security/Medicare 11,239 11,047 14,082 14,703 14,703 Retirement Contributions 8,555 8,434 12,885 13,454 13,454 Unemployment Compensation 756 945 1,134 0 0 Workers'Compensation 618 427 779 903 903 Other Employee Benefits 2,730 2,730 3,443 3,443 3,443 b � TOTAL PERS'L EXPENDITURES $179,842 $173,682 $228,745 $239,113 $239,947 57 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT f Director 1 1 $45,326 1 $48,950 1 $48,950 , l Administrative Assistant 1 0 0 0 0 0 0 Senior Planner 1 0 0 0 0 0 0 1 Temporary Hire-Planner I (July 1,1992-June 30,1993) 1 0 0 0 0 0 0 Assurances Coordinator 0.67 0.67 15,307 0.67 15,307 0.67 15,307 Asst Planning&Zoning Director 0 1 38,000 1 38,000 1 38,000 Planner II 0 1 34,000 1 34,125 1 34,125 Processing Clerk 0 1 14,625 1 17,153 1 17,153 1 Planner I 0 1 31,825 1 33,416 1 33,416 SUBTOTALS 4.67 5.67 179,083 5.67 186,951 5.67 186,951 • MERIT . h :L••• + •. •. :i:'Y.;M 0 I i Y 4 71M gatieNiN , .:.:•:.:.:•:::...:•,:•:::::::::::i :.:•:M;;:;:;r.:•,!`: :: 4,700 • TOTAL-SALARIES&WAGES 4.67 5.67 $179,083 5.67 $191,651 5.67 $191,651 58 , TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL , CURRENT YEAR BUDGET YEAR i 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Consultants $22,500 $22,500 $35,000 $35,000 $35,000 Other Professional Services 11,000 12,700 8,350 850 850 Equipment Repair&Maintenance 0 600 2,500 2,500 2,500 Communications&Postage 1,800 2,500 3,000 3,000 3,000 Advertising 1,300 1,200 1,500 1,5001,500 • Printing&Binding 1,800 2,500 3,000 3,000 3,000 Travel&Training 8,100 4,500 10,650 9,250 9,250 Memberships&Subscriptions 1,920 1,420 3,850 3,850 3,850 Office Supplies 1,350 2,200 3,000 3,000 3,000 Miscellaneous Other Operating 0 600 1,000 1,000 1,000 t 1 , i i i t i I , I f TOTAL O&M EXPENDITURES $49,770 $50,720 $71,850 $62,950 $62,950 59 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL P&ZC(7) AZ APA Conference $2,100 $1,500 $1,500 DRB AZ APA Conference 2,100 1,500 1,500 Staff(3) AZ APA Conference 900 900 900 P&ZC(1) APA National Conference 1,200 1,200 1,200 Staff(1) APA National Conference 1,200 1,200 1,200 Staff(1) ASIA National Conference 1,200 1,200 1,200 DRB(7) APA Workshop 350 250 250 t P&ZC(7) APA Workshop 350 250 254 BOA(5) APA Workshop 250 250 250 Staff(4) APA Workshop 200 200 200 Staff(2) Computer Training 800 800 800 TOTAL $10,650 $9,250 $9,250 MEMBERSHIPS&ASSOCIATIONS POSITION ASSOCIATION;RENEWAL OR NEW , DRB/P&ZC APA Membership;renewal $2,100 $2,100 $2,100 Staff APA Membership;renewal 750 750 750 Director ASLA Mambership;renewal 250 250 250 Senior Planner AICP Membership;renewal 250 250 250 Department Books/Periodicals;renewal 500 500 500 .- ____ .._a_.._--.__._..._ ___. .,__ ._.,_r _.._P TOTAL $3,850 $3,850 $3,850 60 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $0 $0 New Copier $7,500 $7,500 $7,500 Desk(Planner I) 750 0 0 Desk Chair(Planner I) 500 500 500 Assessors Parcel Update 3,000 3,000 3,000 Record Archives Shelves 200 200 200 Computerization-Departmental 8,999 9,000 9,630 Computerization-Network 8,085 2,597 3,200 � s 3 I TOTAL CAPITAL OUTLAY $0 $0 $29,034 $22,797 $24,030 61 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND • FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Building Safety/Building Codes/Building Inspection is a function of Development Services. Site Development plans, grading, retaining walls, fire lanes, etc. are routinely reviewed by this department for their impact on buildings. We coordinate our work with Planning/Zoning and Public Works. Building Inspection-Building Codes Department coordinates all facets of building plan reviews for Code conformance and the subsequent inspections process for construction for Code conformance. All residential building plans are reviewed in house and all residential construction inspections are done by Town staff. Residential construction activity accounts for 95% of the work load. Commercial building plans are reviewed by outside consultants for conformity to the Plumbing, Mechanical, Electrical and Structural Code. The Building and Fire Safety reviews are done in-house. The Swimming Pool and Spa Code enforcement is the responsibility of this department. This department also reviews the current editions of the Uniform Building, Plumbing, Mechanical and Electrical Code and makes recommendations for amendments and ultimate adoption. The Building Official is the Buildings Maintenance Manager for the Town Facilities. Discussion on New Positions, Programs and Major Capital Outlay Requests: The Building Code department has experienced a continual workload due to increased construction activity. With daily inspection requests now numbering from 50 to 60 it is necessary to have three full time inspectors in the field in order to maintain our thorough inspections in a timely manner. We are currently accomplishing this service with two full-time and a part time inspector. The part-time inspector is working 20 hours per week and should be available full-time. The Building Safety department recommends that the Town also retain a Fire Marshall on contract. It is important to have this person available for consultation, plan reviews and investigations on fire code related matters. Also due to increased construction activity, it will become necessary to implement a new permit and inspection computer tracking system. Implementation of this type of software would greatly increase overall efficiency of this department. Discussion on Existing Positions and Programs Terminated: Our existing staff, composed of a Building Official, two full-time inspectors, a building codes clerk/receptionist/administrative assistant and a part-time swimming pool/spa inspector should remain the same with the exception of the part-time building inspector becoming full-time. This position is filled by Glenn Celenza who was a Building Contractor. He, as well as our staffmembers would also be available for maintenance and other minor work on the existing physical plant. Maryanne Cocio, Codes Clerk and administrative assistant to the Building Official, has a CDO senior working part-time assisting her afternoons. This position will be terminated June 1993. However, the need for a full time assistant to the Codes Clerk exists, and should be filled by someone with computer skills and preferably a background in the construction industry. 62 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY I CURRENT YEAR BUDGET YEAR r � 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL I PERSONNEL $166,116 $162,931 $243,342 $217,289 $233,081 i OPERATIONS&MAINTENANCE 31,450 19,450 35,160 27,160 27,160 CAPITAL OUTLAY 0 0 23,400 16,597 17,199 DEBT SERVICE 0 00 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 1 f i I I TOTAL EXPENDITURES $197,566 $182,381 $301,902 $261,046 $277,440 63 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $133,922 $133,083 $192,386 $172,265 $183,700 Overtime Pay 0 516 0 0 0 Group Insurance 7,420 8,131 15,189 11,465 14,111 Social Security/Medicare 10,245 10,351 14,717 13,178 14,053 Retirement Contributions 9,374 5,782 13,467 12,059 12,859 1 Unemployment Compensation 756 756 1,323 0 0 Workers'Compensation 1,859 1,772 2,561 4,623 4,659 Other Employee Benefits 2,540 2,540 3,699 3,699 3,699 • { TOTAL PERS'L EXPENDITURES $166,116 $162,931 $243,342 $217,289 $233,081 64 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of I $ No.of $ No.of $ ' AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT . , Building Official 1 1 $46,375 1 $46,375 1 $46,375 t Building Clerk 1 1 19,589 1 18,658 1 18,658 Building Clerk 0 1 15,600 0 0 0 0 - Chief Building Inspector 1 1 35,425 1 35,425 1 35,425 1 Building Inspector 1 1 29,381 1 29,381 1 29,381 . Building Inspector 0 1 24,570 1 26,208 1 26,208 Pool/Spa Inspector 1 I 0.5 12,285 0.5 12,285 0.5 12,285 Clerk/Receptionist 0 0 0 0 0 0.67 11,435 i 1 SUBTOTALS 5 6.5 183,225 5.5 168,332 6.17 179,767 ••:;'r,}:%: :%:ti%:�:�{�;�:ti; •:;:•:•:::;�;::.tia•-^.;.};.}:�. ::� 1111111 Igingl 3933 MERIT 9161 3 933 TOTAL-SALARIES&WAGES 5 6.5 $192,386 5.5 $172,265 6.17 $183,700 65 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $2,000 $0 $2,000 $2,000 $2,000 Consultants 19,850 10,000 20,000 12,000 12,000 r f {Vehicle Repair&Maintenance 500 1,000 1,000 1,000 1,000 Equipment Repair&Maintenance 1,000 1,000 1,500 1,500 1,500 Advertising 0 0 0 0 0 i Communications&Postage 1,000 500 750 750 750 • r Printing&Binding 2,000 1,200 1,500 1,500 1,500 r Travel&Training 2,050 2,100 3,870 3,870 3,870 Memberships&Subscriptions 850 850 890 890 890 Office Supplies 2,000 2,600 3,000 3,000 3,000 Field Supplies 200 100 400 400 400 Miscellaneous Other Operating 0 100 250 250 250 i { i ' TOTAL O&M EXPENDITURES i $31,450 $19,450 $35,160 $27,160 $27,160 Lam_ t 66 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER '93-'94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Building Official Southern Arizona ICBO,So.Arizona $390 $390 $390 Building Official ICBG National Conference,unknown 850 850 850 Building Inspector ICBO,Advanced Training Seminar 700 700 700 Building Inspector ICBO,Advanced Training Seminar 700 700 700 I Building Inspector IAPMO,Advanced Training Seminar 730, 730 730 Code Clerk Unknown,Advanced Training Seminar 500 500 500 i. TOTAL $3,870 $3,870 $3,870 MEMBERSHIPS&SUBSCRIPTIONS la POSITION ASSOCIATION;RENEWAL OR NEW Building Official ICBO;renewal $160 $160 $160 Building Official IAPMO;renewal 160 160 160 Department NFPA;renewal 360 360 360 Department Uniform Building Codes Update;renewal 150 150 150 Building Inspector ICBG So.Arizona Chapter;renewal 60 60 60 i TOTAL $890 $890 $890 1 67 TOWN OF ORO VALLEY BUILDING INSPECTION GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $0 $0 Compact Pick-Up Thick $9,700 $0 $0 Computerization-Departmental 13,700 14,000 14,000 Computerization-Network 0 2,597 3,199 - -- TOTAL CAPITAL OUTLAY $0 $0 $23,400 $16,597 $17,199 68 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: During the coming year the Public Works Department will be working to implement the new Grading and HDZ ordinances and will be investigating/promulgating development impact fees and pavement utility cut changes. Other endeavors of the Public Works Department which are General Fund related are work elements associated with water company acquisition consideration and maintenance/engineering of drainage facilities. Discussion on New Positions, Programs and Major Capital Outlay Requests: No new positions are requested in this budget; however the distribution of positions between Highway Fund and General Fund activities are being modified to better reflect the actual activities of the Department Personnel. Major capital outlay items are: a camcorder and video editing equipment for presentation and documentation work, which will be shared with the Planning and Zoning Department. A $25,000 budget for consultants has been included, to provide for consultant review of developments and water feasibility work. Discussion on Existing Positions and Programs Terminated: No positions or programs are proposed for termination. 69 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY • CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $45,917 $77,716 $78,518 $78,274 $80,942 OPERATIONS&MAINTENANCE 29,100 22,850 32,200 32,200 32,200 CAPITAL OUTLAY 0 0 3,500 3,596 4,200 DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 TOTAL EXPENDITURES $75,017 $100,566 $114,218 $114,070 $117,342 70 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $37,278 $63,981 $62,027 $61,655 $61,655 Overtime Pay 0 233 1,000 1,000 1,000 Group Insurance 2,226 5,511 5,500 5,189 7,857 Social Security/Medicare 2,851 4,937 4,679 4,717 4,717 Deferred Comp.Contributions 2,640 2,030 4,135 4,316 4,316 Unemployment Compensation 227 227 227 0 0 Workers'Compensation 98 200 250 697 697 Other Employee Benefits 597 597 700 700 700 • TOTAL PERS'L EXPENDITURES $45,917 $77,716 $78,518 $78,274 $80,942 71 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL i POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT , 1 1 Town Engineer 0.2 0.33 $16,137 0.33 $16,137 0.33 $16,137 1 `Assistant Town Engineer 0.2 0 0 0 0 0 0 •1 Engineer Assistant II 0.5 1 30,500 1 30,784 1 30,784 Records Clerk 0.3 0.2 4,436 0.2 4,436 0.2 4,436 1 Appropriation for Community Service Program -- 0.5 8,000 0 0 0 0 i.Community Service Field Supervisor — — -- 0.1 2,034 0.1 2,034 Records Clerk — — — 0.4 6,861 0.4 6,861 SUBTOTALS 12 2.03 59,073 2.03 60,252 2.03 60,252 i;,.. • } i •.••.`%{ •••i•.4'}4:4r'.i. '•i•:••" ,•.••• 'J .••�•. • ..At:y MERITittiiK.-;.**•::::.:::.i...:ii 0 � •.iiiti.a... 2 954 ••iJ•:S••r.. {J.4i 1,403 {J . -4,-,x:'.",47'. 1,403 1,403 TOTAL-SALARIES&WAGES 1.2 2.03 $62,027 2.03 $61,655 2.03 $61,655 , 72. TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR ' BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL 4 REQUEST REVIEW APPROVAL 'Consu ttants $25,000 $20,000 $25,000 $5,000 $5,000 Equipment Repair&Maintenance 1,500 50 1,000 1,000 4 1,000 t Communications&Postage 200 200 200 200 200 Advertising 0 200 0 0 0 1Printing&Binding 200 500 500 500 500 _�Travel&Training 0 100 0 0 0 , Office Supplies 1,000 1,800 2,000 2,000 2,000 I Non-capitalized Equipment 1000 0 3,500 3,500 3,500 Miscellaneous Other Operating 200 0 0 0 I 0 Water Study-Engr.Services 0 0 4 0 4 20,000 20,000 I I TOTAL O&M EXPENDITURES $29,100 $22,850 $32,200 $32,200 1 $32,200 73 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL i CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL MachineryEquipment $0& $0 $3,500 $1,000 $1,000 !Computerization-Network 0 2,596 3,200 { r ! { i TOTAL CAPITAL OUTLAY $0 $0 $3,500 $3,596 $4,200 I, 74 Police Department TOWN Of ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: MISSION STATEMENT OF THE ORO VALLEY POLICE DEPARTMENT: The Oro Valley Police Department is a municipal law enforcement agency dedicated to the protection of life and property and to the development and utilization of the Department's human and material resources. The Department enforces all applicable Federal, State and Municipal laws as well as all applicable Town ordinances. The Department also promotes and enhances the quality of public safety through cooperative enforcement with other agencies and by increasing public awareness of criminal activities within the Town's boundaries. The functional goals of the department are as follows: the prevention of crime, the deterrence of crime through apprehension of offenders, the recovery and return of property, the smooth flow of traffic within the Town limits, the investigations of criminal acts and traffic accidents, and the performance of appropriate public services. The Department continues to commit itself to maintain its high level of service to the community and to provide it with its pro-active and innovative approach to law enforcement. The primary objective of the Oro Valley Police Department continues to be to strive for a community free from crime and disorder, consistent with the values of a free society. In order to accomplish this, the Department's role is to enforce the law in a fair and impartial manner recognizing both the statutory and judicial limitations of police authority and the constitutional rights of all persons. Discussion on New Positions, Programs and Major Capital Outlay Requests: A request is being made for adding four sworn positions to the Patrol Division. The rationale for requesting these positions is as follows. The population within the Town has increased by some three thousand (3,000) residence since the 1990 census. Conversely the Department has not added a single patrol officer since the 1989/90 fiscal year. With the anticipated opening of the two grocery stores, at La Canada and Lambert Lane and First Avenue and Oracle Road respectively, an increase in the Department's call load by approximately 10% is foreseen. This figure was arrived at by querying the Sheriff's Department statistical section as to their information of criminal and non-criminal activities at the Fry's and Safeway grocery stores located at the intersection of Oracle and Magee Roads. The aforementioned statistics do not include the added traffic that will be generated by these stores or the proposed apartment complex at La Canada and Lambert Lane. As a matter of interest, while researching statistics that were to be used in an application for a grant through the Governor's Office of Highway Safety it was determined that traffic on La Canada between the C.D.O. bridge and Naranja has increased by 225% during the past three years. This information comes from a non-scientific study done early 1989 which indicated approximately 2,800 vehicles a day were in the area as compared to a study done by the Town in February, 1993 which indicated an average of approximately 6,600 vehicles in the same vicinity. Also, during the same time period we have experienced an increase in accident rates, 1989 had two vehicle accidents, 1990 had six accidents, 1991 had eight accidents and 1992 had ten accidents in this general area. Implementation of the hiring process would be as follows: two officers to be hired shortly after the start of the fiscal year. One of these officers would be a motorcycle officer. Two additional officers to be hired after the annexation of the area known as the "Peninsula". Once this annexation becomes a reality the Department will create a fourth beat area. This will become a necessity if we are to maintain our vaunted 3 to 5 minute emergency response time. A grant funded position, under the auspices of the National Highway Transportation and Safety Act administered by the Governor's Office of Highway Safety, has been requested for a Public Information/Education Officer. This civilian position would be funded in total by the grant. Should the grant application meet with approval it would take effect on October 1, 1993. It is also anticipated that the part-time receptionists's position created in the 92/93 budget year be upgraded to a full-time position once the Department completes its move into the new facility. Since this event is scheduled to take place in February or March of 1994 it is recommended that only three months of full salary and benefits should be budgeted for this position. I am also requesting that the psychologist's services be expanded from 10 hours a month to 15 hours. The demand for her services are increasing and these services are being utilized not only by our officers but by civilian personnel as well. 75 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK (Continued) Discussion on New Positions Programs and Major Capital Outlay Requests (Continued): In my Capital Outlay request I will be asking for three patrol vehicles. These vehicles are to replace three vehicles which presently register 83,000, 89,000 and 89,500 miles and will have over 100,000 miles when they are retired in March of 1994. An additional 2 vehicles will be needed to accommodate the additional patrol officers being requested for the proposed annexed "Peninsula" area. Continuing with requested outlay justification. At the present time our computer equipment is operating at 98% capacity. We are requesting a 486DX66 file server to be used as a dedicated server. We are also requesting to upgrade our software and are asking for a laser printer for our Records Division. This printer is to replace our present printer which is five years old and is requiring constant maintenance and cannot keep up with the work load which has tripled. Discussion on Existing Positions and Programs Terminated: No positions or programs will be terminated. 76 TOWN OF ORO VALLEY POUCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $1,508,922 $1,442,327 $1,739,977 $1,718,706 $1,735,951 OPERATIONS&MAINTENANCE 224,422 223,037 269,241 249,975 249,975 CAPITAL OUTLAY 55,309 56,900165,632 146,832 146,832 I r , r DEBT SERVICE 0 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 0 i f � 1 TOTAL EXPENDITURES $1,788,653 $1,722,264 $2,174,850 $2,115,513 $2,132,758 - 77 TOWN OF ORO VALLEY POUCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL I - CURRENT YEAR BUDGET YEAR i 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL t i Other Professional Services $9,500 $10,200 $16,150 $13,150 $13,150 i Custody of Prisonerst. 20,000 18,000 25,000 15,000 15,000 Vehicle Repair&Maintenance 22,300 23,250 25,900_ 25,900 25,900 Equipment Repair&Maintenance 9,800 9,900 11,875 11,875 11,875 Rentals 805 805 0 i 0 0 Insurance 74,907 74,907 93,634 89,368 89,368 l Communications&Postage 5,000 5,510 6,310 6,310 6,310 Printing&Binding 1,500 1,600 2,915 2,915 2,915 Travel&Training 11,735 11,700 13,685 13,685 13,685 Memberships&Subscriptions 5,570 5,765 i 6,187 6,187 6,187 i Office Supplies 7,500 7,300 8,000 8,000 8,000 t r [Gasoline&Oil 41,000 38,000 42,295 40,295 40,295 Non-capitalized Equipment 1,655 1,700 1,965 1,965 1,965 Uniforms 4,500 5,550 5,575 r 5,575 5,575 Field Supplies 5,500 5,600 5,500 5,500 5,500 Miscellaneous Other Operating 3,150 3,250 4,250 4,250 4,250 • • t TOTAL O&M EXPENDITURES $224,422 $223,037 $269,241 $249,975 $249,975 80 TOWN OF ORO VALLEY POUCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER '93-'94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL , Chief AACOP,in-state $500 $500 $500 Chief ALLIANCE,in-state 200 200 200 I Chief ALETA,in-state 200 200 200 Chief LEAGUE,in-state 275 275 275 Chief LECC Conference,in-state 325 325 325 Chief IACP Conference,in-state 1,335 1,335 1,335 1 2 Admin.Pers. IACP Police Leadership,Scottsdale,AZ 880 880 880 4 SGTS Liability Sem-Risk Management 740 740 740 , Detective AZ Homicide Inv.,in-state 150 150 150 SGT IPTM School,Tucson 1,200 1,200 1,200 SRO Various,in-state 600 600 600 Records WordPerfect 5.1,in-state 160 160 160 i 'Records Records Management,in-state $200 $200 $200 'Records Volunteer Coordinator,in-state $140 $140 $140 Admin. Computer Training,San Francisco $1,350 $1,350 $1,350 Miscellaneous 5,430 5,430 5,430 TOTAL $13,685 $13,685 $13,685 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Chief IACP/AACPO/ALLIANCE Dues;renewal $175 $175 $175 SRO Various Publications;new 50 50 50 SGTVarious PublicationsNideos;new 250 250 250 , I Records TAVA MemberNolunteer Center Member;new i 100 100 100 Comm APCO/U.S.West Cross Directory;renewal 230 230 230 Department LETN;renewal 4,200 4,200 4,200 Department WordPerfect;renewal 28 28 28 Department Law&Order;renewal 30 30 30 Department Search&Seizure Laws/Uab.Reporter;renewal 187 187 187 —_-v ._ .- ..- - .A - _..s. .. . (Continued) 81 TOWN OF ORO VALLEY POUCE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL MEMBERSHIPS&SUBSCRIPTIONS(Continued BUDGET YEAR DEPARTMENT MANAGER '93-'94 COUNCIL POSITION ASSOCIATION;RENEWAL OR NEW REQUEST REVIEW APPROVAL Department RMIN;renewal $150 $150 $150 Department AZ Narco Officer Association;renewal 40 40 40 Department Homicide Investigation Association;renewal 50 50 50 Department Title 13&Title 28;renewal 220 220 220 Department IACP Policy&Procedure;renewal 150 150 150 Department Police Law Journal;renewal 20 20 20 Department Police Magazine;renewal 30 30 30 Department Law Enforcement News;renewal 25 25 25 I,Department Nat'l Dir.of Law Enforcement Administrators;new 55 55 55 Department Arrest Law Bulletin;new 60 60 60 Department National Notary Association Dues;new 52 52 52 Department N.R.A.,renewal 25 25 25 Department Narcotics Laws;renewal fi0 60 60 - i TOTAL $6,187 $6,187 $6,187 82 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR ► 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $10,244 $11,800 $36,132 $17,332 $17,332 Vehicles 45,065 45,100 46,500 r 46,500 46,500 Contingency for Communications Upgrade0 0 83,000 83,000 83,000 I I i TOTAL CAPITAL OUTLAY $55,309 $56,900 $165,632 $146,832 $146,832 83 Magistrate Court TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Oro Valley Magistrate Court's function is to provide judicial administration and enforcement of the Laws of Arizona and the Town of Oro Valley. The primary goals of the Court include the following: To coordinate a Traffic Diversion Program in conjunction with the Oro Valley Police Department to increase safety awareness as well as generate revenue for the Town. Implement Community Service Awareness programs throughout Oro Valley, targeting schools, youth groups, etc. Develop an Amnesty Program for collections; recruit student intern to assist in collecting fines and also to work on Amnesty Program. Automate Court to increase efficiency. Work with employees in the areas of time management, organizational skills and team building. Set individual and team goals for the staff. Discussion on New Positions, Programs and Major Capital Outlay Request: Hire a Spanish speaking clerk to accommodate the growing public need. Please see attached documentation regarding Capital Outlay. Major Capital Outlay Requests: 84 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY -- -- - -- - - _ 1--- CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL L DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $165,124 $159,536 $166,222 $167,221 $168,055 OPERATIONS&MAINTENANCE 111,522 64,962 126,608 100,275 100,275 • t CAPITAL OUTLAY 9,975 10,000 12,650 11,050 11,050 DEBT SERVICE 0 0 0 0 0 LCONTINGENCY/RESERVE 0 0 0 0 0 t 1 TOTAL EXPENDITURES $286,621 $234,498 $305,480 $278,546 $279,380 85 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION a BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $129,343 $134,429 $129,571 $130,657 $130,657 Overtime Pay 0 1,200 1,200 1,200 1,200 Group Insurance 12,985 7,930 12,076 12,953 a 13,787 E Social Security/Medicare 9,894 10,375 10,003 10,087 a 10,087 Retirement Contributions 9,054 1,564 9,153 9,230 9,230 Unemployment Compensation 1,323 1,323 1,134 0 0 ': Workers'Compensation 421 611 594 603 603 r _ Other Employee Benefits 2,104 2,104 2,491 2,491 2,491 , r TOTAL PERS'L EXPENDITURES $165,124 $159,536 $166,222 $167,221 $168,055 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT i Court Administrator TBD 1 $20,000 1 $24,136 1 $24,136 Court Clerk TBD 1 14,432 1 14,138 1 14,138 Traffic/Accounting Supervisor TBD 0 0 0 0 0 0 Traffic Clerk II TBD 1 16,068 1 17,153 1 17,153 Traffic Clerk II TBD 1 15,112 1 17,153 1 17,153 Traffic Clerk(Part-time) TBD 0 0 0 0 0 0 Community Service Supervisor TBD 0 0 0 0 0 0 Collections Clerk TBD 0 0 0 0 0 0 Comm.Service Field Supervisor TBD 0 0 0 0 0 0 Warrants Officer TBD 0 0 0 0 0 0 ( i Traffic Clerk 1 0 1 14,625 1 13,650 1 13,650 Magistrate 0 1 42,000 1 42,000 1 42,000 , SUBTOTALS TBD 6 122,237 6 128,230 6 128,230 �+ 1111111111111011011. 72, 47 427 linlin 2 2MER334 1111•11111 TOTAL-SALARIES&WAGES TBD 6 $129,571 6 $130,657 6 $130,657 87 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL 1 DESCRIPTION BUDGET ACTUAL 4 REQUEST REVIEW APPROVAL Contract Personnel Servicesj $40,000 $2,280 $5,088 4 $5,000 $5,000 Consultants 1,500 1,800 1,800 1,800 1,800 1 . r Outside Legal Fees 15,000 20,000 72,000 47,000 47,000 Other Professional Services 4,000 4,000 3,000 1,500 1,500 Jury Fees 1,200 233 1,225 1,225 1,225 Vehicle Repair&Maintenance 1,000 500 0 0 0 Equipment Repair&Maintenance 4,000 4,589 2,500 2,500 2,500 p Insurance 23,857 18,447 20,560 20,815 20,815 Communications&Postage 2,500 3,939 3,500 3,500 3,500 1 {Advertising 200 310 500 500 500 Printing&Binding 3,000 358 3,000 3,000 3,000 p + r Travel&Training 4,665 984 4,765 4 4,765 4,765 1. Memberships&Subscriptions 2,100 2,100 2,170 2,170 2,170 Office Supplies 4,500 2,395 4,500 4,500 4,500 Field Supplies 2,000 2,000 0 0 0 Miscellaneous Other Operating 2,000 1,027 2,000 2,000 2,000 I I 1 e I N i • TOTAL O&M EXPENDITURES $111,522 $64,962 $126,608 $100,275 $100,275 88 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING _ __ _._. BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION * ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL i { I , 1 Judge Supreme Court Annual Conference,unknown $600 $600 'Department Summer Conference,Prescott,Arizona 1,200 1,200 1,200 ` _ . {Judge Fall Conference,Phoenix,Arizona 700 700 700 1 f Department Joint Council Education,Tucson/Phoenix 800 800 800 Court Admininstrator Nat'l Assoc.of Court Administrators,unknown 700 700 700 Judge DUI Conference,unknown 400 400 400 1 ` Judge Annual Spring Conference,Prescott,Arizona 365 365 365 1 TOTAL $4,765 $4,765 $4,765 . MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW I Judge Magistrates Association;renewal $65 $65 $65 Court Administrator Nat'l Association Court Management;renewal 75 75 75 Department Arizona Revised Statutes;renewal 800 800 800 Department Arizona Courts Association;renewal 650 650 650 Judge Pima County Bar Association;new 60 60 60 Judge Arizona State Bar Association;new 295 295 295 Judge American Bar Association;new 225 225 225 ► TOTAL $2,170 $2,170 $2,170 89 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $9,975 $10,000 386 Work Station $1,500 $0 $0 Panasonic Dot Matrix Printer 400 0 0 340 MG Hard Drive 500 500 500 WordPerfect 5.1 500 500 500 Fax Machine 1,000 1,000 1,000 Dedicated Phone Line(Fax) 550 550 550 Copier 7,500 7,500 7,500 Document Shredder 200 0 0 Partitions 500 1,000 1,000 TOTAL CAPITAL OUTLAY $9,975 $10,000 $12,650 $11,050 $11,050 90 SPECIAL REVENUE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: LICENSES&PERMITS: Road Permits $2,500 $600 $1,000 $1,000 STATE SHARED REVENUES: Highway User Fuels Tax 499,000 470,000 490,000 490,000 L.T.A.F.(Lottery) 61,000 60,800 69,000 69,000 1 SUBTOTAL:STATE SHARED 560,000 530,800 559,000 559,000 FEDERAL GRANTS: P.A.G.Reimbursement 0 0 120,000 120,000 CHARGES FOR SERVICES: Engineer's Plan Review Fees 2,500 3,000 3,000 3,000 Community Services 0 1,100 1,000 1,000 4 SUBTOTAL:CHARGES FOR SERVICES 2,500 4,100 4,000 4,000 INTEREST INCOME: 10,000 10,000 1,000 1,000 MISCELLANEOUS: 0 4,500 3,000 3,000 SUBTOTAL:REVENUES 575,000 550,000 688,000 688,000 OTHER FINANCING SOURCES: Transfers from General Fund 0 0 63,968 66,868 Financing from Leases 0 0 125,000 125,000 1 Carry Forward of Fund Balance 275,000 -- 152,606 152,606 SUBTOTAL:OTHER FINANCING SOURCES 275,000 0 341,574 344,474 TOTAL REVENUES&OTHER FINANCING SOURCES $850,000 $550,000 $1,029,574 $1,032,474 91 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town's Public Works Department is responsible for the maintenance of over 58 miles of public roadways. The maintenance activities include the repair and maintenance of traffic control devices, striping of roads, routine street sweeping, storm damage repair, regrading of dirt roads and road shoulders, repair of pavement surface defects, and pavement preservation. Capital improvements are also the responsibility of the Public Works Department. Additionally, the Town's commitment to public transit and paratransit is administered and funded by the Public Works Department. Discussion on New Positions, Programs and Major Capital Outlay Requests: The Public Works Department is seeking to make the temporary student civil engineering interns permanently funded. The students have been used in a variety of capacities, including inspections, traffic counts, and plan review as well as complaint investigations in addition to Pavement Management Program they were originally hired to perform. The major capital outlay anticipated is the acquisition of new broom type sweeper by way of a municipal lease- purchase. Additional capital expenditures are requested for the conversion of our self propelled striper to an airless painting system compatible with waterborne paint. Improvements proposed include a bicycle lane for Calle Buena Vista between CalleConcordia and Hardy and local match for the Town's Federal Aid Project in Monte Del Oro. Discussion on Existing Positions and Programs Terminated: No positions or programs are to be terminated. 92 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST i REVIEW APPROVAL 1 iPERSONNEL $296,762 $230 726 $291,534 $290,583 $293,483 1 OPERATIONS&MAINTENANCE 313,668 324,176 376,530 494,491 494,491 CAPITAL OUTLAY 120,000 88,000 224,500 209,500 209,500 i DEBT SERVICE 0 0 35,000 35,000 35,000 CONTINGENCY/RESERVE 119,570 0 100,000 0 0 { , 1 , 1 r I 1 I 1 1 I TOTAL EXPENDITURES $850,000 $642,902 $1,027,564 $1,029,574 1 $1,032,474 93 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR ' 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $225,758 $181,943 $224,880 $221,879 $224,779 Overime Pay 8,000 3,302 5,000 - 5,000 5,000 Group Insurance 16,324 10,464 16,000 16,678 16,678 Social Security 17,882 14,213 16,962 16,974 16,974 Retirement Contributions 15,299 7,694 14,992 15,532 15,532 Unemployment Compensation 1,852 1,817 1,900 0 0 Workers'Compensation 6,985 6,631 7,000 9,720 9,720 Other Employee Benefits 4,662 4,662 4,800 4,800 4,800 i I TOTAL PERS'L EXPENDITURES $296,762 $230,726 $291,534 $290,583 $293,483 . 94 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES - J CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL } POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0.8 0.67 $32,783 0.67 $32,783 0.67 $32,783 Assistant Town Engineer 0.8 1 37,380 1 37,380 a 1 37,380 Engineer Assistant H 0.5 0 0 0 0 0 0 ♦ Street Maintenance Supervisor 1 1 27,640 1 27,640 1 27,640 Crew Foreman II 1 1 25,646 1 25,646 1 25,646 Crew Foreman I 1 1 19,487 1 20,850 1 20,850 r Heavy Equipment Operator 1 1 23,254 1 23,254 1 23,254 CMI Engineering Intern ♦ - y (Temporary) 0.5 0.8 11,600 0.6 8,700 0.8 11,600 t Records Clerk 0.7 0.4 9,006 0.4 9,006 0.4 9,006 Appropriation for Community Service Program 2 1.5 27,375 0 0 0 0 Community Service Field Supervisor - - --- 0.9 18,310 0.9 18,310 Records Clerk -- - - 0.6 10,291 0.6 10,291 SUBTOTALS 9.3 8.37 214,171 8.17 213,860 8.37 216,760 111111111 • :.f.:is 1009 1 19 8,019 7 80 MER R TOTAL-SALARIES&WAGES 9.3 8.37 $224,880 8.17 $221,879 i 8.37 $224,779 95 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Consultants $3,000 $10,000 $13,000 $138,000 $138,000 Water&Sewer 0 500 10,000 10,000 10,000 Custodial&Landfill Fees 8,000 1,000 2,000 2,000 2,000 Vehicle Repair&Maintenance 5,000 6,542 5,000 4,100 4,100 Equipment Repair&Maintenance 10,000 14,436 17,000 t 16,100 16,100 Building Repair&Maintenance 2,000 1,697 2,000 2,000 2,000 Grounds Repair&Maintenance 1,364 0 10,000 10,000 10,000 Street Maintenance 25,000 32,467 38,000 38,000 38,E Street Improvements 140,000 140,000 140,000 140,000 1 40,E Rentals 13,000 7,000 10,000 10,000 10,000 Insurance 23,174 30,000 36,000 30,761 30,761 Communication&Postage 2,500 4,000 4,000 4,000 4,000 Advertising 200 300 200 200 200 Printing&Binding 500 50 100 100 100 Travel&Training 4,300 4,300 3,580 3,580 3,580 Memberships&Subscriptions 630 600 650 650 650 Office Supplies 2,000 950 1,500 1,500 1,500 Natural Gas&Electricity 11,000 11,000 11,500 11,500 11,500 9,000 11,011 11,500 11,500 11,500 Gasoline&Oila Non-capitalized Equipment 4,000 4,000 4,000 4,000 4,000 Uniforms 2,000 2,323 2,500 2,500 2,500. Field Supplies 5,000 8,000 6,000 6,000 6,000 PP , Miscellaneous Other Operating 42,000 34,E 48,000 48,000 t 48,E TOTAL O&M EXPENDITURES $313,668 $324,176 $376,530 $494,491 $494,491 j 96 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1993-94 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL r � I Town Engineer AZ FPM Association,unknown $450 $450 $450 Asst.Town Engineer AZ FPM Association,unknown 450 450 450 Civil Engineer Tec. Technology Transfer,unknown 540 540 540 Maintenance Technology Transfer,unknown 540 540 540 Town Engineer American Public Works,unknown 1,600 1,600 1,600 TOTAL $3,580 $3,580 $3,580 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW • Town Engineer AZ FPM Association;renewal $50 $50 $50 Asst.Town Engineer AZ FPM Association;renewal 50 50 50 Town American Public Works;renewal 500 500 500 Town American Public Safety Services;renewal 50 50 50 TOTAL $650 $650 $650 97 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL d Improvements Im $72,000 $40000 $63,000 $63,000 $63,000 P 1 Machinery&Equipment 40,000 40,000 146,500 146,500 146,500 Vehicles 8,000 8,000 15,000 0 0 • tl OUTLAY $120,000 $88,000 $224,500 $209,500 $209,500 TOTAL CAPITAL _ _T _ 98 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Lease Purchase-Sweeper $0 $0 $35,000 $35,000 $35,000 CONTINGENCY: Contingency/Reserve for Employee Compensation 6,519 0 0 0 0 Contingency/Reserve 113,051 0 100,000 0 0 SUBTOTAL:CONTINGENCY 119,570 0 100,000 0 0 TOTAL DEBT SERVICE/CONT. $119,570 $0 $135,000 $35,000 $35,000 99 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 SEIZURES&FORFEITURES FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL I RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: _ D.E.A.OT Reimbursement $0 $8,000 $8,000 $8,000i i I 1 Forfeitures-State&Local 201,568 242,650 95,000 95,000 _ i Forfeitures-Federal0 2,900 5,000 5,000 Forfeitures-Legal Dept0 0 26,875 26,875 Interest-Investments 4,600 15,000 1,000 1,000 SUBTOTAL:REVENUES 206,168 268,550 r 135,875 135,875 OTHER FINANCING SOURCES: i Carry Forward of Fund Balance 169,351 -- 202,383 202,383 i i TOTAL REVENUES&OTHER FINANCING SOURCES $375,519 $268,550 $338,258 $338,258 .- 100 TOWN OF ORO VALLEY POLICE SEIZURES & FORFEITURES FUND • FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Discussion on New Positions, Programs and Major Capital Outlay Requests: 101 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $99,070 $118,455 $85,693 $88,848 $88,848 OPERATIONS&MAINTENANCE 21,400 36,744 6,950+ 6,950. 6,950 CAPITAL OUTLAY 26,56817,350 585 585 585 r ! DEBT SERVICE 0 0 0 00 OTHER FINANCING USES 92,000 80,000 215,000 215,000 215,000 CONTINGENCY/RESERVE 119,481 0 0 0 0 TOTAL EXPENDITURES $358,519 $252,549 $308,228 $311,383 1 $311,383 102 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR iI 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $78,418 $83,716 $62,680 $62,424 $62,424 1 Overtime 0 10,860 4,775 4,775 4,775 Uniform Allowance 0 0 1,470 1,470 1,470 Group Insurance 5,101 5,101 3,400 5,715 5,715 Social Security/Medicare 5,998 7,396 5,160 4,775 4,775 Retirement Contributions 5,646 7,475 5,153 4,969 4,969 Unemployment Compensation 519 519 378 0 0 r i Workers'Compensation 1,967 1,967 1,472 3,515 3,515 Other Employee Benefits 1,421 1,421 1,205 1,205 1,205 ' i f ' I � I • I• I i TOTAL PERS'L EXPENDITURES $99,070 $118,455 $85,693 $88,848 $88,848 103 TOWN OF ORO VALLEY POUCE SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1993-1994 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Detective 1 1 $29,549 1 $31,020 1 $31,020 K-9 Officer 1 1 30,147 1 30,147 1 30,147 School Resource Officer 0.75 0 0 0 0 0 0 1 SUBTOTALS 2.75 _ 2 59,6962 61,167 2 61,167 MERIT 2,984 iligingE 1,257 MUM 1,257 TOTAL-SALARIES&WAGES 2.75 2 $62,680 2 $62,424 2 $62,424 104 TOWN OF ORO VALLEY POUCE SEIZURES&FORFEITURES FUND . FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL , CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Legal Fees $18,750 $0 $0 $0 $0 Vehicle Repair&Maintenance 2,000 3,168 4,300 4,300 4,300 Equipment Repair&Maintenance0 576 0 0 0 r , Travel&Training 0948 0 0 0 I - Office Supplies 0 1,176 0 0 0 Non-capitalized Equipment 0 264 0 0 0 Field Supplies 0 3,312 2,650 2,650 2,650 Miscellaneous Other Operating 650 27,300 0 0 0 i + + r I + { { i i i { i + f i a 1 a r i TOTAL O&M EXPENDITURES $21,400 $36,744 $6,950 $6,950 $6,950 105 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL 4 LL I CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST _ REVIEW APPROVAL Computerization-Departmental $0 $16,750 Machinery&Equipment 26,568 600 585 585 585 TOTAL CAPITAL OUTLAY $26,568 i $17,350 $585 1 $585 $585 , 106 TOWN OF ORO VALLEY POUCE SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL i OTHER FINANCING USES: Transfers out to Police Facility { Construction Fund $92,000 $80,000 $215,000 $215,000 $215,000 CONTINGENCY: Contingency/Reserve for Employee Compensation 2,396 0 0 0 0 Reserve 117,085 0 0 0 0 SUBTOTAL:CONTINGENCY 119,481 0 0 0 0 1{ I . s , I • I ' I , TOTAL FINANCING USES/CONT. $211,481 $80,000 $215,000 $215,000 $215,000 . - 107 TOWN OF ORO VALLEY LEGAL • SEIZURES & FORFEITURES FUND FISCAL YEAR 1993-1994 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Discussion on New Positions Programs and Major Capital Outlay Requests: 108 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 PERSONNEL $0 $0 $0 $0 $0 i OPERATIONS&MAINTENANCE 0 0 0 0 0 CAPITAL OUTLAY 17,000 0 36,015 26,875 26,875 DEBT SERVICE 0 00 0 0 t 1CONTINGENCY/RESERVE 0 0 0 0 0 • TOTAL EXPENDITURES $17,000 $0 $36,015 $26,875 I $26,875 109 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Departmental $0 $0 $0 $2,565 $2,745 Computerization Depar#rn Machinery&Equipment 17,000 0 36,015 24,310 24,130 TOTAL CAPITAL OUTLAY $17,000 $0 $36,015 $26,875 $26,875 110 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 CAPITAL ASSET REPLACEMENT FUND REVENUES AND OTHER FINANCING SOURCES , CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL i REVENUES: Interest $0 $2,500 $0 $0 OTHER FINANCING SOURCES: Carry Forward of Fund Balance $100,000 -- $69,825 r $69,825 r 1 I i TOTAL FINANCING SOURCES $100,000 $2,500 $69,825 $69,825 111 TOWN OF ORO VALLEY GENERAL ADMINISTRATION CAPITAL ASSET REPLACEMENT FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR ' 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $0 $0 $0 i OPERATIONS&MAINTENANCE 0 6,475 0r 0 0 1CAPTIAL OUTLAY 57,746 26,200 60,000 60,000 60,000 OTHER FINANCING USES 0 0 0 0 0 • 1CONTINGENCY/RESERVE 42,254 - 9,825 9,825 9,825 { - _ TOTAL EXPENDITURES $100,000 $32,675 $69,825 $69,825 $69,825 112 TOWN OF ORO VALLEY GENERAL ADMINISTRATION CAPITAL ASSET REPLACEMENT FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $57,746 $— $-- $— $-- Fuel Tank-Consultants 0 10,000 0 0 0 `Fuel Tank-Equipment 0 0 60,000 , 60,000 60,000 Computer Hardware&Software 0 15,600 0 0 0 Desks-Police Department 0 600 0 0 0 IS Committee-Consultant 0 6,475 0 0 0 Contingency/Reserve 42,254 -- 9,825 9,825 9,825 11111 Itiap so TOTAL $100,000 $32,675 $69,825 $69,825 _ $69,825 Or 113 • r DEBT SERVICE/ CAPITAL PROJECT FUNDS J� TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 ORO VALLEY NORTHEAST SEWER DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $0 $1,002 $0 $0 - Interest-Special Assessments 2,666 2,426 0 0 ` Principal-Special Assessments 44,436 40,433 0 0 t Penatties-Special Assessments 0 4 885 0 0 r Miscellaneous 0 80 0 0 SUBTOTAL:REVENUES 47,102 44,826 0 0 1OTHER FINANCING SOURCES: Transfers in from General Fund 2,404 0 0 0 4. Carry Forward of Fund Balance 39,069 -- o 0 1 SUBTOTAL:OTHER FINANCING SOURCES 41,473 0 0 0 r 4 TOTAL REVENUES&OTHER FINANCING SOURCES $88,575 $44,826 $0 $0 . 114 r s i TOWN OF ORO VALLEY DEBT SERVICE I ORO VALLEY NORTHEAST SEWER DISTRICT FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES 1 z CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . 7 OPERATIONS&MAINTENANCE: Outside Legal Services $1,000 $0 $0 , $0 $0 Other Professional Services 625 136 0 0 0 f Advertising 150 194 0 0 0 SUBTOTAL:O&M 1,775 330 0 0 0 DEBT SERVICE: Principal Payments 70,000 70,000 0 0 0 Interest Payments 16,800 8,400 0 0 0 SUBTOTAL:DEBT SERVICE 86,800 , 78,400 0 0 i 0 . + r TOTAL EXPENDITURES $88,575 $78,730 $0 $0 $0 115 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 VALLE DEL ORO PAVING DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ,_Ir ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Special Assessments $2,574 $2,574 $1,848 $1,848 Principal-Special Assessments 6,633 6,634 7,961 7,961 Penalties-Special Assessments 0 335 0 0 SUBTOTAL:REVENUES 9,207 9,543 9,809 9,809 OTHER FINANCING SOURCES: Carry Forward of Fund Balance (6,962) -- (8,464) (8,464) ( TOTAL REVENUES&OTHER FINANCING SOURCES $2,245 $9,543 $1,345 $1,345 1 116 k TOWN OF ORO VALLEY DEBT SERVICE VALLE DEL ORO PAVING DISTRICT FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES i t CURRENT YEAR BUDGET YEAR 1 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL s OPERATIONS&MAINTENANCE: Outside Legal Services $500 $250 $250 $250 Other Professional Services 650 0 0 0 0 Advertising 100 94 100 100 100 SUBTOTAL:O&M 1,250 94 350 350 350 • DEBT SERVICE: Interest Payments 995 995 995 995 995 t t g TOTAL EXPENDITURES $2,245 $1,089 _ $1,345 $1,345 - $1,345 4 117 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 NARANJA ROAD IMPROVEMENT DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES l] CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $1,000 $2,500 $2,800 $2,800 Interest-Special Assessments 51,129 51,100 42,592 42,592 Principal-Special Assessments 92,334 92,300 95,000 95,000 Penalties-Special Assessments 500 1,500 1,500 1,500 Miscellaneous-Special Assessments 0 1,100 1,100 1,100 SUBTOTAL:REVENUES 144,963 148,500 142,992 142,992 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 4,062 — 1,321 1,321 4 i iii 4, TOTAL REVENUES&OTHER FINANCING SOURCES $149,025 $148,500 $144,313 $144,313 4 .! 118 } t TOWN OF ORO VALLEY DEBT SERVICE 1 NARANJA POAD IMPROVEMENT DISTRICT FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES i r CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL i OPERATIONS&MAINTENANCE: 1 + Outside Legal Services $0 $1,800 $1,800 $1,800 $1,800 r Other Professional Services 800 800 800 800 800 Communications&Postage 175 225 225 225 225 I Advertising 100 400 400 400 400 r Office Supplies 25 50 50 50 50 SUBTOTAL:O&M 1,100 3,275 3,275 3,275 3,275 k I DEBT SERVICE: Principal Payments 95,000 95,000 95,000 95,000 95,000 Interest Payments 5292552925 46038 46038 46038 r SUBTOTAL:DEBT SERVICE 147,925 147,925 141,038r 141,038 141,038 ' I , I 4 , r , TOTAL EXPENDITURES $149,025 $151,200 $144,313 $144,313 $144,313 P 4. , 119 t TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 ENGLE TOWN HALL DEBT SERVICE FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL OTHER FINANCING SOURCES: 0,1 L Transfers in from General Fund $172,059 $172,059 $175,260 $175,260 Carry Forward of Fund Balance 1,451 -- 0 0 3 TOTAL FINANCING SOURCES $173,510 $172,059 $175,260 $175,260 120 f TOWN OF ORO VALLEY DEBT SERVICE ENGLE TOWN HALL DEBT SERVICE FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES 7- CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Other er Professional Services $3,000 $2,000 $2,000 $2,000 $2,000 r ' DEBT SERVICE: Principal Payments 100,000 100,000 110,000 110,000 110,000 Interest Payments 70,510 70,510 63,260 63,260 63,260 � 4 SUBTOTAL:DEBT SERVICE 170,510 170,510 173,260 173,260 173,260 TOTAL EXPENDITURES $173,510 $172,510 $175,260 $175,260 $175,260 121 TOWN OF ORO VALLEY FISCAL YEAR 1993-1994 POLICE FACILITY CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1992-1993 1993-1994 1 • ' ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL 4 OTHER FINANCING SOURCES: Transfers in from General Fund $138,000 $138,000 $408,228 $408,228 Transfers in from Seizures&Forfeitures Fund 92,000 80,000 215,000 215,000 Carry Forward of Fund Balance 0 -- 173,000 173,000 I ( � I 4 TOTAL FINANCING SOURCES $230,000 $218,000 $796,228 $796,228 122 TOWN OF ORO VALLEY GENERAL ADMINISTRATION POLICE FACILITY CONSTRUCTION FUND FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1992-1993 ESTIMATED DEPARTMENT MANAGER 1993-94 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CAPITAL OUTLAY: Construction/Renovation Feasibility $230,000 Needs Assessment $5,000 Architect 40,000 $21,942 $21,942 $21,942 Building Construction 0 774,286 774,286 774,286 i Y TOTAL EXPENDITURES $230,000 $45,000 $796,228 $796,228 $796,228 123 i Other Information RESOLUTION NO. (R) 93-32 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1993-94 WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302 , 303 and 304, A.R.S. , the Town Council did, on July 8, 1993 make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and WHEREAS, in accordance with said sections of said title, and following due public notice, the Council met on July 21, 1993, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies, and WHEREAS, it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on July 21, 1993 , at the office of the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S. , therefore be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the fiscal year 1993/94 . PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 21st day of July, 1993 Lanetta a Elliott, Mayor ATTEST: 664-,464",; Kathryn E. Cuvelier, Town Clerk 124 J. ... - 4.0 CD Q► t" • _.. „r • ,..., • • o 11 - It -4 --4 3 "110 1'1 37'T1 w >4. N ID =•.• 7 O M < CrC 0 • 0 C 0 C r A 0 0 < O c _ r-' o 0 0 _ .�o oncs -• --t� CL a 7 7 O 3 .. • M 0 . en-. f1 Oi---, 0 M 0-. •T1 0-• M is • A r T• .3. C !. * ICAO , •M,CI •ug 0 •• M CT< •• C • A .•C CO • 4 c -i-• , ,- • A < c 0 . * a •- 13 ..3 • .1i -. V 4 3 • • 0 •'N -. • % 4.• s � _� 2 n : ir C CA C w • -. a. < 0 -, C 0 "CAi liel .. 4 v 0 M w cv O 3 n M C • _ ��,, 0.0 • V► ltd . . T ♦••,' ••• �+T 21( 3 ...4 IT% • C C 3 ..42 \••.',, W ..... •,..\:...° P4/TICP. §11 cDO 3 C n o aoo um... ��` ... 0 2 .. 1 4 4 -4 ♦♦• O W \\�,ta t,.1TC nil • — s .'' r. s C ss v 4.,, •••, " - 1!1 N. 3'< �A 0 C M A da T ♦\� ♦\ • 0 • . VI A ♦ • .----3 x *♦ \~ \♦~ t'11 'V� N.N. 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A j `SVD N to z n O ♦•` ♦♦\ �r -0,11 • �Av \.♦, N 4:1r+ ` `N., V* V H C� • C• ••' CO CO ♦♦",O V r* �♦�. ♦♦♦. 0 • 125 TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 GENERAL FUND: Local Taxes: Local Sales $1,436,000 $1,525,000 $1,525,000 Occupancy 107,000 107,000 107,000 Renters' 85,000 125,000 125,000 Cable Franchise 35,000 40,000 40,000 Licenses&Permits: Business 25,000 32,000 32,000 Building 582,000 865,000 840,000 Miscellaneous Permits -- 8,500 11,000 Intergovernmental Revenues: County Shared 63,000 68,000 65,000 State Shared 854,000 852,000 897,000 State Grants 75,000 65,400 144,000 Federal Grants 104,000 98,400 109,000 Charges for Services 152,000 70,300 78,500 Fines 290,000 205,000 225,000 Interest on Investments 150,000 150,000 125,000 Miscellaneous Revenues 2,000 4,000 4,000 TOTAL - GENERAL FUND $3,960,000 $4,215,600 $4,327,500 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the year. SCHEDULE C(1 of 3) 126 TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 SPECIAL REVENUE FUNDS: HIGHWAY FUND: Licenses&Permits $2,500 $600 $1,000 Intergovernmental Revenues: Highway Users Fuels Tax 499,000 470,000 490,000 Local Transportation Assistance 61,000 60,800 69,000 Federal Grants -- 120,000 Charges for Services 2,500 4,100 4,000 Interest on Investments 10,000 10,000 1,000 Miscellaneous Revenues --- 4,500 3,000 HIGHWAY FUND TOTALS 575,000 550,000 688,000 SEIZURES&FORFEITURES FUND: Forfeitures 201,568 245,550 126,875 Interest on Investments 4,600 15,000 1,000 Federal Grants -- 8,000 8,000 SEIZURES&FORFEITURE TOTALS 206,168 268,550 135,875 CAPITAL ASSET REPLACEMENT FUND: Interest on Investments - 2,500 TOTAL - SPECIAL REVENUE FUNDS $781,168 $821,050 $823,875 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the year. SCHEDULE C(2 of 3) 127 TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 DEBT SERVICE FUNDS: O.V.N.E.Sewer District 47,102 44,826 -- Valle Del Oro Paving District 9,207 9,543 9,809 Naranja Road Improvement Dist. 144,963 148,500 142,992 Engle Town Hall — — --- TOTAL- DEBT SERVICE FUNDS 201,272 202,869 152,801 CAPITAL PROJECT FUNDS - - -- TOTAL ALL FUNDS $4,942,440 $5,239,519 $5,304,176 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the year. SCHEDULE C(3 of 3) 128 TOWN OF ORO VALLEY SUMMARY BY FUND OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 1993-94 PROCEEDS FROM INTERFUND OTHER FINANCING TRANSFERS SOURCES 1993-94 FUND 1993-94 IN (OUT) GENERAL FUND: $5,000 $— ($650,356) SPECIAL REVENUE FUNDS: Highway Fund 125,000 66,868 Seizures&Forfeitures Fund (215,000) TOTAL:Special Revenue Funds 125,000 66,868 (215,000) DEBT SERVICE FUNDS: Engle Town Hall 175,260 TOTAL:Debt Service Funds 175,260 CAPITAL PROJECTS FUNDS: Police Facility 623,228 TOTAL:Capital Projects Funds 623,228 ENTERPRISE FUNDS: TOTAL:Enterprise Funds EXPENDABLE TRUST FUNDS: TOTAL:Expendable Trust Funds NONEXPENDABLE TRUST FUNDS: TOTAL:Nonexpendable Trust Funds TOTAL ALL FUNDS $130,000 $865, ($865,356) SCHEDULE D 129 TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 GENERAL FUND: Governing Body $141,901 $- $157,175 $140,252 Clerk of Council 134,462 - 116,960 140,753 Magistrate Court 286,621 - 234,498 279,380 Town Manager 114,778 - 121,787 164,328 Finance 161,551 - 158,090 197,984 Legal 216,997 - 217,108 245,038 Police 1,788,653 -- 1,722,264 2,132,758 Development Services: Planning&Zoning 229,612 - 224,402 326,927 Building Inspections 197,566 - 182,381 277.440 Public Works 75,017 - 100,566 117,342 Subtotal-Development Services 502,195 - 507,349 721,709 General Administration 212,425 - 548,223 269,546 Contingency/Reserve for Employee Compensation 67,583 - - - Contingency/Reserve 2,889,020 - - 2,131,029 TOTAL- GENERAL FUND 6,516,186 - 3,783,454 6,422,777 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: • Public Works 730,430 - 642,902 1,032,474 Contingency/Reserve for Employee Compensation 6,519 - - -- Contingency/Reserve 113,051 - - -- TOTAL-HIGHWAY FUND $850,000 $- $642,902 $1,032,474 *Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E(1 OF 2) 130 TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 (SPECIAL REVENUE FUND CONTINUED) SEIZURES&FORFEITURES FUND: Police $147,038 --- $252,549 $96,383 Legal 17,000 -- -- 26,875 Contingency/Reserve for Employee Compensation 2,396 --- --- - Contingency/Reserve 117,085 - TOTAL-SEIZURES&FORFEITURES FUND 283,519 - 252,549 123,258 CAPITAL ASSET REPLACEMENT FUND 100,000 -- 32,675 69,825 TOTAL - SPECIAL REVENUE FUNDS 1,233,519 - 928,126 1,225,557 DEBT SERVICE FUNDS: Oro Valley Northeast Sewer District 88,575 -- 78,730 0 Valle Del Oro Paving District 2,245 - 1,089 1,345 Naranja Road Improvement District 149,025 - 151,200 144,313 Engle Town Hall 173,510 _ 172,510 175,260 TOTAL - DEBT SERVICE FUNDS 413,355 - 403,529 320,918 CAPITAL PROJECT FUNDS: Police Facility Construction 230,000 - 45,000 796,228 TOTAL - CAPITAL PROJECT FUNDS 230,000 _ 45,000 796,228 TOTAL ALL FUNDS $8,393,060 - $5,160,109 $8,765,480 *Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E(2 OF 2) 131 GLOSSARY OF TERMS ACCOUNTABILITY - The sate of being obliged to explain one's actions, to justify what one does. Accountability requires governments to answer to the citizenry -- to justify the raising of public resources and the purposes for which they are used. ACCOUNTING SYSTEM - The methods and records established to identify, assemble, analyze, classify, record and report a government's transactions and to maintain accountability for the related assets and liabilities. ANNUITY - A series of equal payments made or received at equal intervals over a designated period. APPROPRIATION - A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in amount and time it may be extended. ASSET - A probable future economic benefit obtained or controlled by a particular entity as a result of a past transaction. BASIS OF ACCOUNTING - A term used to refer to when revenues, expenditures, expenses, and transfers -- and the related assets and liabilities -- are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurement made, regardless of the nature of the measurement, on either the cash or the accrual method. BOND - Most often, a written promise to pay a specified sum of money (called the face value or principal amount) , at a specified date or dates in the future, called the maturity date(s) , together with periodic interest at a specified rate. Sometimes, however, all or a substantial portion of the interest is included in the face value of the security. The difference between a note and a bond is that the latter is issued for a longer period and requires greater legal formality. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating governing body for adoption, and sometimes, the plan finally approved by that body. DEBT - An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, time warrants, and notes. 132 DEBT SERVICE FUND - A fund established to account for the accumulation of resources for, and the payment of, general long- term debt principal and interest. DEFICIT - (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period or, in the case of proprietary funds, the excess of expenses over revenues during an accounting period. ENCUMBRANCES - Obligations on the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation ro riation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated amount of expenditure ultimately to result if unperformed contracts in process are completed. EXPENDITURES - Decreases in net financial resources. Expenditures include current operating expenses requiring the present of future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlements, and shared revenues. FISCAL YEAR - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FIXED ASSETS - Long-lived tangible assets obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include buildings, equipment, improvements other than buildings and land. In the private sector, these assets are referred to most often as property, plant, and equipment. FLOW OF CURRENT FINANCIAL RESOURCES - A measurement focus that recognizes the net effect of transactions on current financial resources by recording accruals for those revenue and expenditure transactions which have occurred by year end that are normally expected to result in cash receipt or disbursement early enough in the following year either (a) to provide financial resources to liquidate liabilities recorded in the fund at year end or (b) to require the use of available expendable financial resources reported at year end. FUNCTION - A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible (e.g. , public safety) . FUND - A fiscal and accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, or balanced and changes therein, recorded and segregated to carry on specific activities or are attain certain objectives in accordance with special regulations, restriction, or limitations. 133 FUND BALANCE - The difference between fund assets and fund liabilities of governmental or similar trust funds. FUND TYPE - Any one of seven categories into which all funds are classified in governmental accounting. The seven fund types are: general, special revenue, debt service, capital projects, enterprise, internal service, and trust and agency. GENERAL FUND - The fund used to account for all financial resources, except those required to be accounted for in another fund. GENERAL LONG-TERM DEBT - Long-term debt expected to be repaid from governmental funds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) - Uniform minimum standards and guidelines for financial accounting and reporting. The govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB. ...:,tww.. GOVERNMENTAL ACCOUNTING -The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) - The authoritative accounting and financial reporting standard-setting body for government entities. GOVERNMENTAL FUND TYPES -Funds used to account for the acquisition, use, and balance of expendable financial resources and the related current liabilities -- except those accounted for in proprietary funds and fiduciary funds. In essence, these funds are accounting segregations of financial resources. Expendable assets are assigned to a particular governmental fund type according to the purposes for which they may or must be used. Current liabilities are assigned to the fund type from which they are to be paid. The difference between the assets and liabilities of governmental fund types is referred to as the fund balance. The measurement focus in these fund types is on the determination of financial position and changes in financial position (sources, uses and balances of financial resources ) , rather than on net income determination. The statement of revenues, expenditures, and changes in fund balance is the primary governmental fund type operating statement. It may be supported or supplemented by more detailed schedules of revenues, expenditures, transfers, and other changes in fund balance. Under GAAP, there are four governmental fund types: general, special revenue, debt service, and capital projects. 134 GRANTS - Contributions or gifts of cash or other assets from anotherg overnment to be used or expended for a specified purpose, activity or facility. INTERFUND TRANSFERS - All interfund transactions except loans, quasi-external transactions and reimbursements. Transfers can be classified as belonging to one of two major categories: RESIDUAL EQUITY TRANSFERS or OPERATING TRANSFERS. INTERGOVERNMENTAL REVENUES - Revenues from other governments in the form of • rants entitlement, shared revenues, or payments in lieu g of taxes. INTERNAL CONTROL STRUCTURE - Policies and procedures established to provide reasonable assurances that specific government objectives will be achieved. LAND - A fixed asset account reflecting the cost of land owned by a government. LEASE-PURCHASE AGREEMENTS - Contractual agreements that are termed leases, but that in substance are purchase contracts. LEGAL LEVEL OF BUDGETARY CONTROL - The level at which spending in excess of budgeted amounts would be a violation of law. LIABILITIES - Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. MEASUREMENT FOCUS -The accounting convention that determines (1) which assets and which liabilities are included on a government's balance sheet and where they are reported there, and (2) whether an operating statement presents information on the flow of financial p g resources and expenditures) or information on the flow of (revenues economic resources (revenues and expenditures) . MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to theg overnmental fund-type measurement focus. Under it, revenues and other financial resource increments (e.g. , bond issue proceeds) are recognized when they become susceptible to accrual, that is when they become both "measurable" and "available to finance expenditures of the current period." "Available" means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of material and supplies that may be considered expenditures either whenurchased or when used, and (2) prepaid insurance and similar p or when when items that may be considered expenditures either paid consumed. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis of g Y accounting. 135 MUNICIPAL CORPORATION - A political and corporate body established pursuant to state statutes to provide government services and regulations for its inhabitants. A municipal corporation has defined boundaries and a population and usually is organized with the consent of its residents. It usually has a seal and may sue and be sued (e.g. , cities and villages) . OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing, acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even when not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. See BUDGET. OPERATING TRANSFERS - A legally authorized transfer between funds in which one fund if responsible for the initial receipt of funds and another fund is responsible for the actual disbursement. ORDINANCE - Local law that applies to persons and things subject to the local jurisdiction. Usually it is an act of a town or city council or similar body and has the same force as a statute when it is duly enacted. RESIDUAL EQUITY TRANSFERS - Nonrecurring or nonroutine transfers of equity between funds (e.g. , contribution of enterprise fund or internal service fund capital by the general fund, subsequent return of all or part of such contribution to the general fund and transfers of residual balances of discontinued funds to the general fund or a debt service fund) . RESOLUTION - A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. REVENUES - (1) Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather that as revenues. (2) Increases in the net total assets of a proprietary fund type from other that expense refunds, capital contributions, and residual equity transfers. Also, operating transfers in are classified separately from revenues. SHARED REVENUES - Revenues levied by one government but shared on a predetermined basis, often in proportion to the amount collected at the local level, with another government or class of governments. SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for 136 specific purposes. GAAP only require the use of special revenue funds when legally mandated. STATUTE - A written law enacted by a duly organized and constituted legislative body. TAXES - Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. 137 RESOLUTION NO. (R) 93-32 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1993-94 WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302 , 303 and 304, A.R.S. , the Town Council did, on July 8, 1993 make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and WHEREAS, in accordance with said sections of said title, and following due public notice, the Council met on July 21, 1993 , at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies, and WHEREAS, it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on July 21, 1993 , at the office of the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S. , therefore be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the fiscal year 1993/94 . PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 21st day of July, 1993 ( 2!")'- #Ale # Lanetta ee Elliott, Mayor ATTEST: /4 !( Kathryn E. Cuvelier, Town Clerk .I . r 11 .. 0 0 0i a .4 'O 4 .4 --1 3 '71 u "I. ?J'♦1 N >E .... .... 101 TI) T MO-n N >t7'T1 O 3�.. < ..C A a* y► -% A C A C 0►i A O N < C G �a 4 0 N _-4--4 -w-` fio.MI --• a*1 a •-- -..•+A NVNT-' To--' N --N c)•' -n •--O N -- -' ?? O 3 A A C A M '� • A '� Cf r "n - .'+ 3 ..N O'N U1 Q 3 't# O < • • c co o A A c -- -..o -. .•. A c - -- O c • - •+C -% 3 -.40 A 0 3 t b O A < 3 0 ..• ?O. 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St 3 40 Co t0>EZ-4 Z O x v.A • V ,A► A 1V ,0 4,.i t•F- Z-4 N 0 V% 0% ..--. .w-• CO CO t0mn-r 111 ce,r- UN A I's) Fs) vCo W 0 W a -�mxca Co )t•c) O Q co \ tt00•C rn a .•► ON �N, 4:3f V ...\'�N rV N t z 0 O t!1 �'.\ Co 0 \\\O t1► N t0 --1 • \\ • AVCr A y ,40 N.N, r V a OD 1�o NI • ''' t� V 411 a 0 TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 GENERAL FUND: Local Taxes: Local Sales $1 , 436 , 000 $1 ,525 , 000 $1 , 525 , 000 Occupancy 107 , 000 107 , 000 107 , 000 Renters 85 , 000 125 , 000 125 , 000 Cable Franchise 35 , 000 40 , 000 40 , 000 Licenses & Permits: Business 25 , 000 32 , 000 32 , 000 Building 582 , 000 865 , 000 840 , 000 Miscellaneous Permits 8 , 500 11 , 000 Intergovernmental Revenues: County Shared 63 , 000 68 , 000 65 , 000 State Shared 854 , 000 852 , 000 897 , 000 State Grants 75 , 000 65 , 400 144 , 000 Federal Grants 104 , 000 98 , 400 109 , 000 Charges for Services 152 , 000 70 , 300 78 , 500 Fines 290 , 000 205 , 000 225 , 000 Interest on Investments 150 , 000 150 , 000 125 , 000 Miscellaneous Revenues 2 , 000 4 , 000 4 , 000 TOTAL GENERAL FUND $3 ,960 , 000 $4 ,215 ,600 $4 , 327 , 500 SPECIAL REVENUE FUNDS: HIGHWAY FUND: Licenses & Permits 2 , 500 600 1, 000 Intergovernmental Revenues: Highway Users Fuels Tax 499 , 000 470 , 000 490 , 000 Local Transportation Assistance 61 , 000 60 , 800 69 , 000 Federal Grants 120 , 000 * Includes actual revenues recognized on the modified accrual or accrual baslE as of the date the proposed budget was prepared plus estimated revenues for -t, remainder of the fiscal year. SCHEDULE C (1 of 2) TOWN OF ORO VALLEY FUND OF REVENUES OTHER THAN PROPERTY TAXES _ SUMMARY BY FISCAL YEAR 1993-94 L ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES 1992-93 1992-93*: 1993-94 SOURCE OF REVENUES SPECIAL REVENUE FUNDS (Continued) 4 ,000 2 , 500 4 , 104 Charges for Servicesa C Investments 10 , 000 10 , 004 1 , 00 Interest on Irive�tme ___ 4 ,500 3 ,000 ' s ce 1 larseC�us Revenues - Mi688 , 000 HIGHWAY FUND TOTALS 575 , 000 550 , 000 & FORFEITURES FUND 245 ,550 126 ,875 ForfeituresSEIfer 201, 568 1 , 000 4 ,000 15 , 000 on Irivestn,er�ts 8 , 000 8 , 000 Interest Federal Grants 875 E TOTALS 206 , 168 268 ,550 135 . SEIZURES & FORFEITURE ASSET REPLACEMENT FUND: ___ 2 ,500 ---- CAPITAL - Interest on Investments NUE FUNDS781 , 168 821, 050 823 , 875 TOTAL - SPECIAL REVS DEBT SERVICE FUNDS: 47 , 102 44 ,826 ---- Sewer District 9 , 543 9 ,809 N• E 9 207 Valle District142 ,992 Valle Del Oro Paving 144 ,963 148 ,500 -n 'a Road Improvement Dist. - __-- ---- Ndrd � _--- Engle Town Hall TOTAL - DEBT SERVICE FUNDS 201 , 272 202 ,869 152, 801 CAPITAL PROJECT FUNDS -- $4 ,942 , 440 $5 ,239 ,519 $5 , 304 , 176 TOTAL ALL FUNDS • modified ied accrual or accrual baE recognized on the mode revenuesa for Includes actual revenues ,. plus estimated as of the date the proposed budget was prepared remainder of the fiscal year. SCHEDULE C (2 of 2) T0YN OF ORO VALLEY SUMMARY BY FUND OF OTHER F I t1ANC I MG SOURCES AND INTERFUND TRANSFERS Fiscal Year 1993-94 PROCEEDS FROM I FITERFUND OTHER F 1 NAlrC!NG TRANSFERS SOURCES 1993-94 FUND 1993-94 IN (OUT) GENERAL FUND $ 5,0n0 $ (657,356) SPECIAL REVENUE FUNDS Highway Fund $ 125,000 $ 66,868 $ Seizures & Forfeitures fund ( 15,ouo) Total Special Revenue Funds $ S � DEBT SERVICE FUNDS Engle Town Hall ,� $ 175,260 $ Total Debt Service Funds s IL CAPITAL PROJECTS FUNDS Pn1icE Facility S $ 623,228 $ Total Capital Projects Funds $ S S__ ENTERPRISE FUNDS S � � Total Enterprise Funds EXPENDABLE TRUST FUNDS � S Total Expendable Trust Funds s � NONEXPENDABLE TRUST FUNDS Total Nonexpendable Trust Funds � s TOTAL ALL FUNDS ; 130?000 _ $ 865,356 $ (865,356) a 4/93 SCHEDULE D , , • ••• •. TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES / EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FWD/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 GENERAL FUND: Governing Body $141,901 ---- $157, 175 $140,252 Clerk of Council 134,462 ---- 116,960 140,753 Magistrate Court 286,621 ---- 234,498 279,380 Town Manager 114,778 ---- 121,787 164,328 Finance 161,551 ---- 158,090 197,984 Legal 216,997 ---- 217, 108 245,038 Police 1,788,653 ---- 1,722,264 2, 132,758 Evelopment Services: Planning & Zoning 229,612 ---- 224,402 326,927 Building Inspections 197,566 ---- 182,381 277,440 Public Works 75,017 ---- 100,566 117,342 Subtotal - Development Services 502, 195 ---- 507,349 721,709 General Administration 212,425 ---- 548,223 269,546 Contingency/Reserve for Employee Compensation 67,583 Contingency / Reserve 2,889,020 ---- ---- 2, 131,029 TOTAL - GENERAL FUND 6,516, 186 ---- 3,783,454 6,422,777 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works 730,430 ---- 642,902 1,032,474 Contingency/Reserve for Employee Compensation 6,519 Contingency / Reserve 113,051 TOTAL - HIGHWAY FUND 850,000 ---- 642,902 1,032,474 SEIZURES & FORFEITURES FUND: Police 147,038 ---- 252,549 96,383 Legal 17,000 ---- ____ 26,875 Contingency/Reserve for Employee Compensation 2,396 Contingency / Reserve 117,085 TOTAL - SEIZURES & FORFEITURES FUND 283,519 ---- 252,549 123,258 CAPITAL ASSET REPLACEMENT FUND 100,000 ---- 32,675 69,825 TOTAL - SPECIAL REVENUE FUNDS 1,233,519 ---- 928, 126 1,225,557 * Includes actual expenditures / expenses as of the date the proposed budget was prepared plus expenditures / expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (1 OF 2) TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES / EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 DEBT SERVICE FUNDS: Oro Valley Northeast Sewer District 88,575 ---- 78,730 Valle Del Oro Paving District 2,245 ---- 1,089 ' 1,345 Naranja Road Improvement District 149,025 ---- 151,200 144,313 Engle Town Hall 173,510 ---- 172,510 175,260 TOTAL - DEBT SERVICE FUNDS 413,355 ---- 403,529 320,918 CAPITAL PROJECT FUNDS: Police Facility Construction 230.000 ---- 45,000 796,228 TOTAL - CAPITAL PROJECT FUNDS 230,000 ---- 45,000 796,228 TOTAL ALL FUNDS. $8,393,060 ---- $5, 160, 109 $8,765,480 * Includes actual expenditures / expenses as of the date the proposed budget was prepared plus expenditures / expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (2 OF 2) .ter. e� TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: July 21, 1993 TO: HONORABLE MAYOR AND COUNCIL FROM: Chuck Sweet, Town Manager David Andrews, Finance Director SUBJECT: Adoption of Final Budget Fiscal Year 1993-94 SUMMARY: On July 7, 1993 the Town Council adopted a tentative budget for Fiscal Year 1993-94. The item you have before you is for adoption of the final budget. Total budgeted expenditures of $8,765,480 have not changed since adoption of the tentative budget, however amounts relating to computerization cost estimates and the cost of increasing the Town's contribution for dependent health care were distributed out of the General Administration budget to the individual departmental budgets. Auditor General Schedules A-E are attached to this memorandum and have been revised since the tentative budget to reflect the aforementioned changes. Suggested Motion: move to approve Resolution (R) 93- 32 adopting the final I pp budget of the Town of Oro Valley for the fiscal year 1993-94 . or I move to disapprove Resolution (R) 93-32 \''‘~----44.)id atikw)._ IGNATU E DEPAR ENT HEAD TOWN MANAGER'S REVIEW AFFIDAVIT Orr UBLICATION STATE OF ARIZONA) :ss. .x`''"' COUNTY OF PIMAbeing first duly sworn, deposes and says that (he) (she) is the Legal Advertising Manager : i, . . „ i of THE DAILY TERRITORIAL, a daily newspaper printed and published in the 1 ri.:___:. ///!////////////////// and of general circulation in the Cit of Tucson, County of Pima, State of Y ///////1//////////////////// / / County of Pima, State of Arizona and elsewhere, and the hereto attached 000• ELI 000`5 COO G�Z t£L tot ///////////////////!I////// ••j:�<;,:t i ti•; i oI"�I c s h �.:' •� R zELE t •6Z9 £01, . S £ 1, r 8• w \ •r • l' was printed and published correctly in the regular and entire issue of said THE « " -I L • S391343li 1Y S3StedX3 59111 NV.tt3 /5381114113d%3 /SAKI/ICN3JX3 DAILY TERRITORIAL for 44, a3M l Vail Q3130Qi1Q issues; that the first was made ` MIAOW 0 /3a ,_ 1 _ on the ,.-1.t., day of ..I 1.1 l y 19:;x:.::: Q �xr' .�� all and the last publication thereof was made on the -i;3..,day of SIMI LS3 10 3.0331435 mew )"" to umal/A4 13 1°+•11 10°Jis°P°4s ce6 Pu. ;that said publication a0 1a umo1°4i 1011°dpr�q•^!s : -"u" ° im l°s pue ,�,�i1 eu�w u was made on each of the following dates,to-wit: p t u000 U Yy 5 Poi 1°uno uu►ol •°I4 'SY3 iwq°4s °41 1541 'Z � S 1!� pus twat -7/f,j"::��'::''•: •04 y a Anr u! �(spuoW P�.'A .1r uognlose,s!41!o 1 °n�.u.; =IP ..ss p° nP pu! eq AUsdw°°o'° P� el it �A well°4i q (M)Z06-tP•S'd•Y°' Phi °41 10 s°Inp°y •AON30d3W3 NY ONId Sr 1puPW!i °gyp 31moo° 'ONY •NY'1d NOIiYSN �YNOZI 01 33A0"1dW3 Nr ON••I -dY 'J131"I�IAr Od0 AO �Ol -drl ONY DNIld0__Co N 3H1 d0 iIONf100 NM d0 3Stl 3Hl dOd � ONY 1:10A .3H1 AS Hl^1OSMON •S31ON3'aNI1NOO :It _3d 1 3Sjiiad0�3d3ONIOIAOdd :i►6/E66a Request of idocm ssuPd -►�IOSId 3H1 d0�13O -w3. o� �r uno� uN►ol Salle -,..0N 13 I:..1 I:: I,;:i I:1::.1 V A LA_E V Daily Wei Apo ek41 i I • , .... i .....2 1 /13y \''''. -:-:-(:)e- (--, / _ . . . , 1 ; ...---' ) f , ,...._,.._... ," /(-- y 1 i ,.. . :, , . .( cA_ , • __------- r...�-�-•-- Subscribed and sworn to before me this 9 t h day 0, J U I-y ,•. ''''-.S` Q:L.Q...k.„. \‘,.:)\•-lr-kik.A.,.->k,.-,1,;;.1/4.-... .. . Notary Public in and for the County of Pima, State of-%Arizona My Commission Expires: :-- k, I. AFFIDAVIT C 'UBLICATION STATE OF ARIZONA) ' .ss. being first 'N-'' COUNTY OF PIMA 1 I.�.. .�.�.• :�. �:� l ,��!.� 1 ,•', '‘,A duly sworn, deposes and says that (he) (she) is the Legal Advertising Manager . • i • iL of THE DAILY TERRITORIAL, a daily newspaper printed and published in the County of Pima, State of Arizona, and of general circulation in the City of Tucson, a rr torial PAGE 14 ' i Ni County of Pima, State of Arizona and elsewhere, and the hereto attached FirstuRun Lg . Res No .. CR) 93-2: Re...-r..lin RESOLUTION NO. R) 93-27 g A RESOLUTION OF THE F MAYOR AND TOWN COUNCIL .., OF ORO VAL• ` OF THE TOWNA��NG THE � LEY.ARIZONA, TENTATIVE ESTIMATES OF d THE AMOUNTS REQUIRED ri was printed and published correctly in the regular and entire issue of said THE FOR THE FISCAL YEAR 1993/94 AS A TENTATIVE° { BUDGET; SETTING FORTH ND!- THE RECEIPTS AND EXPE YEAR DAILY TERRITORIAL for issues; that the first was made TURES FOR THE FISCAL Y k 1993/94; GIVING NOTICE OF .. THE TIME FOR HEARING TAX- ' PAYERS AND FOR ADOPTING; on the day of ! 1,9..., r i . and the last publication thereof was made on the day of p 1 9 ;that said publication i' 1was made on each of the following dates,to-wit: FUND E . . ..x_. 1 {. 1. General fund t 2, Special Reven � 1 Funds 3. Det eruii. ' • ,r Avsilabt ---4: LessDesigns Request of For future. a Retirement "T. Total Deb Crii TI...IIAtNI OF ORO VAI....1...EY a . ,. . 6. Cap i tar Probe., • Funds a 7. Enterpris u r 'I Avei IIIb le ' Daily Territorial For Future t Re t i rement , 9. Total Ente rprl �,.,f / I. __Funds _..____ By , ((i)(c ,,,,-' . -7--7.,4`-f-{ , ‘- ,,, t_<,. ( , —' s '''. --...-LA..,''N,----..,— Subscribed and sworn to before me this 1.,:,;t1.., '.d..V,-o ..t u I , ; 19' <::- c.,-,,,\ i ,_ , ..,,,,.,, .........Th- -.. c......_,....,,.\\*.--„,-..v,\A"..-:.4c2,-,........, .. • Notary Public in and for the County of Pima, State of brizo'ria -., ,,c_ c'1:—, ) My Commission Expires: -- RESOLUTION NO. (R) 93- 27 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TENTATIVE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 1993/94 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES FOR THE FISCAL YEAR 1993/94; GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 1993/94; PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; ADOPTING AND APPROVING AN EMPLOYEE COMPENSATION PLAN; AND, DECLARING AN EMERGENCY. WHEREAS, the A.R.S. 42-302 (A) requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff have met in budget work sessions during May and June 1993 ; and WHEREAS, it is the desire of the Town Council to adopt an Employee Compensation Plan; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Section 1. That the statements and schedules of the tentative budget for the fiscal year 1993/94 accompany and be included as part of this resolution as attached hereto. Section 2. That the statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 1993/94 . Section 3. That the statements setting forth the receipts, expenditures and amounts collectible for the fiscal year 1993/94 accompany and be included as part of this resolution. Section 4. That the adoption of this resolution includes the proposed Employee Compensation Plan for Town employees which plan is made a part hereof as Exhibit A and which Employee Compensation Plan shall be effective July 7, 1993 and shall be implemented commencing on the payroll period beginning July 11, 1993 . Section 5. That the Town Clerk be and hereby is authorized and directed to publish in the manner prescribed by law, the estimates of expenditures, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for adoption of the budget for fiscal year 1993/94 for the Town of Oro Valley, Arizona on the 21ST day of JULY , 1993. Section 6. That upon recommendation by the Mayor and Council, expenditures may be made from the appropriation for contingencies, the transfers of any sums within any specific appropriation may be made only upon the approval of the Mayor and Council. Section 7 . That money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. Section 8. That the various Town officers and employees by and they hereby are directed to perform all acts necessary or desirable to give effect to this resolution. Section 9. That it is necessary for the preservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist and this resolution shall be effective immediately upon its passage and adoption. APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley, Arizona this 7th day of July , 1993 . PASSED AND ADOPTED this 7th day of July , 1993 . 4°7/1° Lanec '* Elliott, Mayor ATTEST: glY-63/)/t • Kathryfi E. Cuvelier, Town Clerk APPROVED AS TO FORM: Gary . Kidd, Town Attorney Town of Oro Valley Fiscal Year 1993-94 Budget Council Summary On May 3, 1993 the Manager's Recommended Budget was delivered to the Town Council. Between May 3 and June 14, budget work sessions were held to review departmental budget requests. These sessions have been concluded and Council and staff are on schedule for adoption of the tentative budget on July 7. The ensuing discussion is intended to highlight the results of the budget meetings. GENERAL FUND Budgeted Revenues - There were no changes from the Manager's recommended revenue estimates. Budgeted Expenditures Council - $3, 000 was added to the travel and training line item for potential Council retreat costs. Clerk - No changes from Manager's Recommendation. Court - No changes from Manager's Recommendation. * Manager - $700 was added to the printing and binding line item to have copies of the new personnel policies and procedures manual reproduced and bound. Finance - No changes from Manager's Recommendation. Legal - No changes from Manager's Recommendation. Planning and Zoning - No changes from Manager's Recommendation. The budget reflects departmental reorganization including 5. 67 positions compared to 4 . 67 during the 1992-93 fiscal year. The additional position reflects the Planner II position that was approved in April, 1993 . Police - No changes from Manager's Recommendation. The budget reflects funding for an additional motorcycle officer. The training officer is reflected as becoming a patrol officer. A public information officer is contingent on grant funding as is $83,000 in communications equipment. * Reflects proposed change to Manager's budget since the last budget session. 4:) * Building Inspections - A 25 hour per week clerk/receptionist was added to the Council approval column on June 29 at an annual cost of $14, 041 including salary and benefits. This position was added after a workload analysis by Community Services Departments determined that the rescheduling of existing staff would not satisfy the needs of the Building Inspections Department. An additional full-time building inspector is reflected in the budget. Public Works - No changes from Manager's Recommendation. General Administration - Several changes were identified during the budget review process and are included in the budget: o $9, 150 was added to accommodate the Police Department's move to a new facility. o $2,814 was added to reflect the revised cost estimate of $80, 139 submitted by the Information Systems Committee. o $3, 000 for computer training was added. o $5, 600 for computer implementation contingencies was added. o $2,900 was added to the transfers to Highway Fund line item to fully fund the Town Engineer's request for student interns. Additionally, the General Administration budget reflects several important items: o $21, 325 for completion of the Tot Lot Project. o $26, 000 to increase the Town's contribution to dependent health care coverage from 25% to 50%. o $15, 000 for the purchase of a new Town pool car. HIGHWAY FUND Budgeted Revenues - There were no changes from the Manager's recommended revenue estimates. $2,900 was added to transfers from General Fund to fully fund the Town Engineer's request for student interns. Other funding sources include a $120,000 federal grant for a major street project, $125,000 in lease- purchase loan proceeds for a new street sweeper and a carry forward of fund balance of $152, 606. Budgeted Expenditures - There were no changes from the Manager's Recommendation except for the $2,900 for student * Reflects proposed change to Manager's proposed budget since the last budget work session. interns. Budgeted expenditures include $120, 000 in engineering costs for the La Canada Drive project, $140, 000 in funding for the street preservation program and $125, 000 in capital outlay for a new street sweeper. SEIZURE FUND Budgeted Revenues - There were no changes from the Manager's recommended revenue estimates. Budgeted Expenditures - There were no changes from the Manager's Recommendation. OTHER FUNDS Approximately $60,000 of the Capital Asset Replacement Fund will be used to fund the fuel tank replacement project at 680 W. Calle Concordia. Of an initial funding of $100, 000 approximately $10, 000 will be spent this year on the fuel tank project and $22, 675 will be spent this year on computerization including $6,475 for the graduate student consultant. The Police Facility Fund is a capital projects fund and has been set up to account for the costs of constructing a new police facility. The total project is estimated to cost $841,228 including $5,000 for the needs assessment, $61,942 for architectural fees and $774,286 for building construction. $408, 228 in General Fund monies and $215,000 in Seizure Fund monies will be used to finance the project for FY 1993-94. $218,000 was transferred to this fund in FY 1992-93 . The special assessment district funds, Oro Valley Northeast Sewer District, Valle Del Oro Paving District and Naranja Road Improvement District are designed so that revenues from property owner billings will be sufficient to make debt service payments on the bonds. The Finance Department has estimated that future revenues will be sufficient to cover future bond payments. .. . . .•f a.- - ••.• .S•'••.•-.•1 .s r•.r•♦• '.yr .'; ;•Ni i•.'••.•.•.."••.•.i l,:�. Vii•.r.•*:.�.►.i•..�. .�.s..'r'...►�..♦- .I-•• I �a./ •►•.R.�1�::'.:�.f•••.•..:t••.a. f•.l.+'.•. rw..1►a.i/•.. 40 0 i • 4) 10 Cf) \\\ \\`� E • LU fes. r'. 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W J I-- W 2 t- - r- N C") 't in CO N 03 0) O \ TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 GENERAL FUND: Local Taxes: Local Sales $1 , 436 , 000 $1 , 525 , 000 $1 ,525 , 000 Occupancy 107 , 000 107 , 000 107 , 000 Renters ' 85 , 000 125 , 000 125 , 000 Cable Franchise 35 , 000 40 , 000 40 , 000 Licenses & Permits: Business 25 , 000 32 , 000 32 , 000 Building 582 , 000 865 . 000 840 , 000 Miscellaneous Permits ---- 8 , 500 11 , 000 Intergovernmental Revenues: County Shared 63 , 000 68 , 000 65 , 000 State Shared 854 , 000 852 , 000 897 . 000 State Grants 75 , 000 65 , 400 144 , 000 Federal Grants 104 , 000 98 , 400 109 , 000 Charges for Services 152 , 000 70 , 300 78 ,500 Fines 290 . 000 205 , 000 225 , 000 Interest on Investments 150 , 000 150 , 000 125 , 000 Miscellaneous Revenues 2 . 000 4 , 000 4 , 000 TOTAL GENERAL FUND $3 , 960 , 000 $4 .215 , 600 $4 , 327 , 500 SPECIAL REVENUE FUNDS: HIGHWAY FUND: Licenses & Permits 2 , 500 600 1 , 000 Intergovernmental Revenues: Highway Users Fuels Tax 499 , 000 470 , 000 490 , 000 Local Transportation Assistance 61 , 000 60 ,800 69 , 000 Federal Grants ---- ---- 120 , 000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for th- remainder of the fiscal year. SCHEDULE C (1 of 2) TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 SPECIAL REVENUE FUNDS (Continued) Charges for Services 2 , 500 4 , 100 4 , 000 Interest on Investments 10 , 000 10 , 000 1 , 000 Miscellaneous Revenues ---- 4 , 500 3 , 000 HIGHWAY FUND TOTALS 575 , 000 550 , 000 688 , 000 SEIZURES & FORFEITURES FUND: Forfeitures 201 , 568 245 , 550 126 ,875 Interest on Investments 4 , 600 15 , 000 1 , 000 Federal Grants ---- 8 , 000 8 , 000 SEIZURES & FORFEITURE TOTALS 206 , 168 268 , 550 135 ,875 CAPITAL ASSET REPLACEMENT FUND: Interest on Investments ---- 2 , 500 ---- TOTAL - SPECIAL REVENUE FUNDS 781 , 168 821 , 050 823 ,875 DEBT SERVICE FUNDS: O. V. N. E. Sewer District 47 , 102 44 ,826 ____ Valle Del Oro Paving District 9 , 207 9 , 543 9 , 809 Naranja Road Imuprovement Dist. 144 , 963 148 , 500 142 ,992 Engle Town Hall ---- ---- __-_ TOTAL - DEBT SERVICE FUNDS 201 , 272 202 ,869 152 ,801 CAPITAL PROJECT FUNDS ---- ---- ____ TOTAL ALL FUNDS $4 , 942 , 440 $5 , 239 , 519 $5 , 304 , 176 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for -tL remainder of the fiscal year. SCHEDULE C (2 of 2) TOWN OF ORO VALLEY SUMMARY BY FUND OF OTHER F I NANC i NG SOURCES AND I NTERFUND TRANSFERS Fiscal Year 1993-94 PROCEEDS FROM I NTERFUND OTHER FINANCING TRANSFERS SOURCES 1993-94 FUND 1993-94 IN (OUT) GENERAL FUND $ 5,000 s $ (650,356) SPECIAL REVENUE FUNDS Highway Fund $ 125,000 $ 66,868 $ Seizures & Forfeitures and (Z15,000) Total Special Revenue Funds $ $ $ DEBT SERVICE FUNDS Engle Town Hall $ $ 175,260 $ Total Debt Service Funds CAPITAL PROJECTS FUNDS Police Facility $ 623,228 $ Total Capital Projects Funds $ � $ ENTERPRISE FUNDS Total Enterprise Funds EXPENDABLE TRUST FUNDS Total Expendable Trust Funds $ � NONEXPENDABLE TRUST FUNDS Total Nonexpendable Trust Funds � $ TOTAL ALL FUNDS t 130,000 $ 865,356 $ (8E5,356) 4/93 SCHEDULE D TOWN OF ORO VALLEY - SUMMARY BY DEPARTMENT OF EXPENDITURES / EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURE= DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 GENERAL FUND: Governing Body $141,901 ---- $157 , 175 $140,25: Clerk of Council 134,462 ---- 116,960 140,253 Magistrate Court 286,621 ---- 234,498 278,546 Town Manager 114,778 ---- 121,787 162,994 Finance 161,551 ---- 158,090 196,749 Legal 216,997 ---- 217, 108 244,858 Police 1,788,653 ---- 1,722,264 2, 115,513 Development Services: Planning & Zoning 229,612 ---- 224,402 324.860 Building Inspections 197,566 ---- 182,381 275,087 Public Works 75,017 ---- 100,566 114,070 Subtotal - Development Services 502, 195 ---- 507,349 714,017 General Administration 212,425 ---- 548,223 298,566 Contingency/Reserve for Employee Compensation 67,583 ---- ---- ---- Contingency / Reserve 2,889,020 ---- ---- 2, 131,029 TOTAL - GENERAL FUND 6,516, 186 ---- 3,783,454 6,422,777 SPECIAL REVENUE FUNDS: HIGHWAY USED REVENUE FUND: ' Public Works 730,430 ---- 642,902 1,032,474 Contingency/Reserve for Employee Compensation 6,519 ---- ---- ---- Contingency / Reserve 113,051 ---- ---- ---- TOTAL - HIGHWAY FUND 850,000 ---- 642,902 1,032,474 SEIZURES & FORFEITURES FUND: Police 147,038 ---- 252,549 96,383 Legal 17,000 ---- ---- 26,87E, Contingency/Reserve for Employee Compensation 2,396 ---- ---- ---- Contingency / Reserve 117,085 ---- ---- ---- TOTAL - SEIZURES & FORFEITURES FUND 283,519 ---- 252,549 123,258 CAPITAL ASSET REPLACEMENT FUND 100,000 ---- 32,675 69,825 TOTAL - SPECIAL REVENUE FUND 1,233,519 ---- 928, 126 1,225,557 * Includes actual expenditures / expenses as of the date the proposed budget was prepared plus expenditures / expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (1 OF 2) TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES i EXPENSES WITHIN EACH F JNI) FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMEN'T'S ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 DEBT SERVICE FUNDS: Oro Valley Northeast Sewer District 88,575 ---- 78,730 0 Valle Del Oro Paving District 2,245 ---- 1,089 1,345 Naranja Road Iraprovement District 149,025 ---- 151,200 144,3n Engle Town Hall 173,510 ---- 172,510 175,260 TOTAL - DEBT SERVICE FUNDS 413,355 ---- 403,529 320,918 CAPITAL PROJECT FUNDS: Police Facility Construction 230,000 ---- 45,000 796.228 TOTAL - CAPITAL PROJECT FUND 230,000 ---- 45,000 796,223 TOTAL ALL FUND $8,393,060 ---- $5, 160, 109 $8,765,480 * Includes actual expenditures / expenses as of the date the proposed budget was prepared plus expenditures / expenses expected to be rrride for the remainder of the fiscal year. SCHEDULE E (2 OF 2) TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY OTHER FUNDS 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval Capital Asset Replacement Fund: Funding Sources: Interest $2 , 500 Carryforward of Fund Balance 100 , 000 69 ,825 69 ,825 Total Funding Sources $100 , 000 $2 , 500 $69 ,825 $69 , 825 Funding Uses: Computer Equipment 27 , 746 22 , 675 Fuel Tank Replacement 30 , 000 10 , 000 60 , 000 60 , 000 Contingency/Reserve 42 ,254 9 ,825 9 ,825 Total Funding Uses $100 , 000 $32 , 675 $69 ,825 $69 ,825 Police Facility Fund: Funding Sources: Transfers from Seizure Fund $92 , 000 $80 , 000 $215 , 000 $215 , 000 Transfers from General Fund 138 , 000 138 , 000 408 , 228 408 , 228 Total Funding Sources $230 , 000 $218 , 000 $623 ,228 $623 ,228 Funding Uses: Building Construction $230 , 000 $45 , 000 $796 ,228 $796 ,228 TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY SEIZURE FUND 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval Seizure Fund Funding Sources: Forfeitures $201 , 568 $245 ,550 $126 , 875 $126 ,875 Other Income 4 ,600 23 , 000 9 , 000 9 , 000 Carryforward of Fund Balance 169 , 351 202 , 383 202 , 383 Total Funding Sources $375 . 519 $268 ,550 $338 , 258 $338 ,258 Seizure Fund Funding Uses: Police $147 , 038 $172 ,549 $96 , 383 $96 .383 Legal 17 , 000 26 ,875 26 ,875 Irlterfund Transfers 92 , 000 80 , 000 215 , 000 215 , 000 Contingency/Reserve 119 ,481 $375 ,519 $252 ,549 $338 , 258 $338 ,256 TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY HIGHWAY FUND 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval Highway Fund Funding Sources: State Shared Revenues $560 , 000 $530 , 800 $559 , 000 $559 , 000 P. A. G. Reimbursement 120 , 000 120 , 000 Financing From Leases 125 , 000 125 , 000 Interfand Transfers 63 ,968 66 , 866 Other Income 15 , 000 19 , 200 9 , 000 9 , 000 Carryforward of Fund Balance 275 , 000 152 , 606 152 ,606 Total Funding Sources $850 , 000 $550 , 000 $1 , 029 , 574 $1 , 032 , 474 Highway Fund Funding Uses: Personnel $296 , 762 $230 , 726 $290 , 583 $293 , 483 Operations & Maintenance 313 ,668 324 , 176 494 , 491 494 , 491 Capital Outlay 120 , 000 88 , 000 209 , 500 209 , 500 Debt Service 35 , 000 35 , 000 Contingency/Reserve 119 , 570 ----- ----- $850 , 000 $642 , 902 $1 , 029 , 574 $1 , 032 , 474 TOWN OF ORO VALLEY - FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY GENERAL FUND 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval General Fund Funding Sources: Local Taxes $1 , 663 , 000 $1 , 797 , 000 $1 , 797 , 000 $1 , 797 , 000 Licenses & Permits 607 , 000 905 , 500 883 , 000 883 , 000 State / County Shared 917 , 000 920 , 000 962 , 000 962 , 000 State Grants 75 , 000 65 , 400 144 , 000 144 , 000 Federal Grants 104 , 000 98 , 400 109 , 000 109 , 000 Charges for Services 152 , 000 70 , 300 78 , 500 78 , 500 Fines 290 , 000 205 , 000 225 , 000 225 , 000 Miscellaneous 7 , 000 11 , 400 9 , 000 9 , 000 Interest 150 , 000 150 , 000 125 , 000 125 , 000 Carryforward of Fund Balance 2 , 863 ,649 2 , 759 , 197 2 ,740 ,633 Total Funding Sources $6 ,828 ,649 $4 , 223 , 000 $7 , 091 , 697 $7 , 073 , 133 General Fund Funding Uses: Council $141 ,901 $157 , 175 $137 , 252 $140 , 252 Clerk 134 , 462 116 , 960 140 , 253 140 , 253 Court 286 ,621 234 , 498 278 , 546 278 , 546 Manager 114 , 778 121 , 787 151 , 491 162 , 994 Finance 161 , 551 158 , 090 196 ,749 196 , 749 Legal 216 , 997 217 , 108 244 ,858 244 ,858 Planning & Zoning 229 ,612 224 , 402 324 ,860 324 ,860 Police 1 , 788 ,653 1 , 722 , 264 2 , 115 , 513 2 , 115 , 513 Building Inspections 197 ,566 182 , 381 261 , 046 275 , 087 Public Works 75 , 017 100 , 566 114 , 070 114 , 070 General Administration: Operations & Maint. 209 , 528 208 , 164 228 , 442 237 , 592 Capital Outlay 2 ,897 30 , 000 49 , 560 60 , 974 Interfund Transfers 312 , 463 310 , 059 647 , 456 650 , 356 Contingency/Reserve 2 , 956 ,603 2 ,201 , 601 2 , 131 , 029 Total Funding Uses $6 , 828 ,649 $3 , 783 , 454 $7 , 091 , 697 $7 , 073 , 133 TOWN OF ORO VALLEY R/ oix\-LEY 2 11 : ► t ► 11. A N DED�91� COMPENSATION PLAN MAY , 1993 Exhibit A Page 1 of 15 TOWN OF ORO VALLT çOMPENSAT ION PLA4 I. Preliminary Considerations: The development of a specific and defined compensation plan for the Town of Oro Valley is viewed as a necessity. A well constructed and easily communicated compensation plan will improve the Town's ability to recruit and retain employees, and will dramatically enhance the Town's ability to predict and control future compensation costs. The development of responsible compensation programs must consider three major focal points: 1 . Internal Equity - the pay relationships between existing positions within the organization. 2. External Equity - the pay relationships between existing positions within the organization and the same types of positions within the labor market. 3 . The organization's ability to pay. Equal consideration must be given to all three points in the development of the plan in order to ensure that the final product is meaningful to both employer and employees, and understood by all. II . Philosophy: The Town of Oro Valley subscribes to a policy of paying all Town employees competitively, based on periodic analysis of its labor market. A. Each position within the Town will be evaluated to determine to which salary grade the job classification will be assigned. The salary grade is a reflection of the internal job hierarchies within the Town. Salary grades are specifically pot assigned to individuals , or based on the performance of specific individuals within their classification. B. Pay ranges established for specific job classifications shall be reviewed annually to ensure that their status remains competitive, and that anticipated market trends are accurately reflected in future Town of Oro Valley merit programs. C. The compensation plan utilized by the Town will deliver pay to employees in a manner which is reflective of their individual performance level as measured by the approved performance appraisal process. Exhibit A Page of 15 III. Developmental Process: A. Job Descriptions - One of the primary cornerstones in any compensation program is the existence of logical , realistic, and well-written job descriptions. The Town of Oro Valley has job descriptions for all existing positions. All of these descriptions were updated in mid-1992 as a result of the Americans with Disabilities Act. Many of them have been revised again since that update, and as a result, all of the Town's job descriptions are current. B. Compensable Factors - It is imperative that the Town of Oro Valley develop an understanding of "what it pays its employees for. " These values are identified as "compensable factors, " and in addition to being communicated to all employees, must be incorporated into the job evaluation and performance appraisal systems in order to ensure that compensation is fair, and ultimately targeted appropriately. The most universally accepted compensable factors are generally considered to be ( 1 ) "Know-how, " (2 ) Problem-Solving, and (3) Accountability. These same categories are used with the Hay System, the Mercer-Meidinger system, the NMTA model (with modifications) , and several other job evaluation systems used throughout both the public and private sectors. C. Job Evaluation - In situations involving the revision of existing compensation plans, all positions would normally have been evaluated using job analysis/job evaluation. While the Town has not previously utilized a job evaluation system, many of the positions have been patterned after similar positions with Pima County. As a result, the "Hay" job evaluation data from the County (the Hay Compensation Plan) is also applicable to similar positions within the Town of Oro Valley (however, much of the data relative to the scope of the positions must be revised. ) The balance of the positions within the town have been evaluated using the Hay "Guide-Chart" methodology (see: page 3 ) . The result of that effort is used as primary verification of the relationship to external (market ) equity factors derived from salary survey data. It is imperative that the results of job evaluation be communicated appropriately to the employees. Job evaluation attempts only to develop hierarchies of the results of analysis of positions and not individuals. In no way does job evaluation attempt to measure the "value" or "worth" of a job. While points are established for the positions (and may be related to the dollar "values" associated with salary survey results ) , they are only indications of the relative ranking of the positions within the hierarchy. Exhibit A Page 3 of 15 • • to rt rt A O N Ar .I A N • M • N • • O Al • • AAM N • w r rt r . • Pt • • M M M N • A N O A 0 • 0 • w r • O M • w • • M N • M A I 4 h A rl rt rt rt rt P/ rt PI M Pi AU N rt AI N A A N A A A A A • • Oft 1i lk • A • • • • • • N • N0 • A00 • 0 . 011O111APIO • • • • • • 0 • • • • • rt '4 III • r IA rt rt A A h h M A • • h O N • • AAI r1 rt r1 A h N • w li N r rt • •N • P P • N M IAN N r4 N • P. O A 0 • IA • w 0 • 0 . 111 w • • • N • M A N A A l+ A ! a rt rt rt r1 r4 h rt rt et At Pt N A/ N rt N N A A M M A A A A • • 1Q1 1i h • li A • . • Pt h w • A A o h • A Irl A A► O N h • N o r r r P li r N M M h O AI M N r N rt M h N A A i1 Ai A A • • IA i1 h M e h N N 1I ri • t. 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EN ~ a. $ a s V : n ! if n • h • Ii oVa VE . 6 . : 8 113 a a © • • r4 rt rt A rt • r4 e4 rt A r4 • IA • rt Pt Al N ii rt Al A r r4 A A A Al • r4 N IA 0 eel w •ill V 44 lig t R r4 A w PI PI PI r4 Ari 01 • N r AI s h A 0 ri • 0 h A N r1 PI • rt rt rt PI • rt • Al r N r1 N • rt rt rt rt A Al rt M A AlA N AlA Alrt rt IA r4 P1 • rl • N h A A Art A A r M A 0 r4 N rt rt rt r4 rt M h rt A rt r4 A r4 rt M Al rt r4 N rt N A A rt N N A Ari A h Al Al A r4 r4 A 101 4? 0 E Wi 11 • r M M O s' N N • h r 1 4. 2 N11111 : 1 Ed gg f i Q•1 S • 1� il !IQ • 1t • MO 811 ; mgH 4 N • N 112 % g : 0. tiiii N K ~ NH •i M A g 1 I .r0 g ; filVE : IFE : 51): :: Ili � aN►• .� 641 0 1t �, • F. a hii461IVE1 : 31111111 ; t4 11111 ;41; 111111111111111i11111•1 • � � � ii D a • � Vm � 1� 4 � ae : Exhibit A Page 4 of 15 _ _♦ . --", IV. Salary Survey Analysis The Town of Oro Valley Compensation Plan is based upon labor market salary survey data derived from the 1993 Local Government Salary and Fringe Benefit Survey, published by the League of Arizona Cities and Towns. The survey includes both salary and benefit data from 86 communities ( including Oro Valley) and the 15 counties within the state. The League provides a basic breakdown of data by community size, providing five groupings of the 86 participating agencies. Unfortunately the groupings do not provide Oro Valley with a base of comparative data from its most realistic labor market competitors . In the survey data which is provided in this proposal , information is included for Pima County, The Cities of Tucson and South Tucson, and the Town of Marana. In addition, data is included for Maricopa County communities which most resemble the Town of Oro Valley in organizational structure, size, and demographic comparison (similarly sized communities directly influenced by the City of Phoenix in recruitment and retention of qualified employees) . Recent employment advertisements have resulted in numerous candidates from the Phoenix area, indicating that those communities are unquestionably within the Town 's labor market. The Maricopa County communities included within the survey analysis are: Apache Junction, Avondale, Paradise Valley, Gilbert, and Goodyear. These communities generally provide the same categories of services as Oro Valley, and also generally have the same types of identified job classifications. The summary of the League of Cities and Towns survey information is presented in pages 5A-5E. The raw data from the selected communities is included in pages 5A-5C. Page 5D provides a composite of the survey information from the nine communities (both weighted and simple averages are included for each surveyed position) . In addition, Oro Valley information is compared to the composite survey material, with the result displayed as the percentage of the survey data which the Oro Valley data represents. Page 5E provides analysis of the range data provided in the survey. Additionally, range spread characteristics for the survey population are also included. ( It should be stressed that not all communities include range information in their survey response. Where it is provided in the survey, it is included in this analysis. ) In future years, as the survey data is analyzed, additional refinement of the data reported by the nine selected communities can be undertaken. It is helpful to know the extent of turnover within the ranks of specific job classifications ( i.e. , higher turnover generally reduces the rate of inflation of salary levels, and lower than average turnover will generally increase the rate of salary growth for the affected classifications) . 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X f.s ik. * 64, IQ's,a,i, x *4 sa IL.,44_,A'14q k X: N V ill III --.:': '''-: - , - Exhibit A Page 9 of 15 no+ Ne► ao P1OOkiht, OONO � ' ' • •• •' • • • •• • • • • 1 t • • • • , a'i 7,'; .1 �n �r o o ni r41,v,MMra r Mno : na , ; 4 , , . 4 , i , , i 1 m't1 ',.• . , , , . , , . ....., . . •••1 r I , eh 4 r N010 Arh.Awmf riAr4 ,r! Nio,P1'rl6QA ' ; ' , n gl O tV r0 . h t7,A tY r'♦ r�i h'� r{ 01 r{;Pi r{ a b - '•. ,P1 it - • P'! n N i 1'1°1 P7 r� M !'1 N N9 1 9 f'1 ri (44.::-....--, ., � : ' 2 14. i :•••• :.... - . - , . .... . . Q z ' . , , ; fin i N 4;n 4 .e coo r.it r4a r1 in as 4 to P1 ID 01 :., , 0 E1 • ♦ • • •' • s S . •'. •, •: • • 'y s '1►r a • • • ..-: .1.4 la xaa,� fZt` ISCi • N O'10:o,01r 4 IS • 0r'i.fif• :• •::• 4 N A ;N ;o No • r•ta'A0ot.'A oN'rr♦'...' a N N :a, X 0 ''...:.:- :▪j ' :7 :8 �. • • • • • it; • • •":•.1 • 1.6% • •, • •. :., l 421 v);In 0 go, 4.1 ot It r4 MNPL.:: . ,,o; '� K;N w A N. ;a 0 4D;co'Or A,t e c r0 t. A. i'': , V F-4 'to 4 2 ...... 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I::.,1 10 ro14A mfl (s0► rtVomNm :•. •trr♦ P4 K M P1 N r•1 r 4 t'1 r4 Pi M H r4 'rl r4 r4 t1 Q)-4 4. 4 , _ ..., , 4. . . , CS (Z. rt r4 r4 ri r♦ r♦ : ':',4 rnnr1NNr•1 ;r•! re tr{ : O Q ,•c•• • , • ,,.--- • , . trit. - ( . .. ..•. „..., , O ` K! N h ti ti X • �. � 4 O L' 0.3.4 ��N o to,g4 14 i4IQ14'Z 114 % . u' Na X °Z) H la u i"NelcUat) 0111itUit Phi ti4 ., 7 ,:. an u �hi E4 marZZb u �. ut� � : n x "'� K �G H 114 o u il w +� N #- 'H it • ' 3taoz wigluk a . •-,?4 ; u van . • i ; vPtRH. 03 b u H pu *..4 ins k. •4 A. K14a4 Q aD a. 4..: Exhibit A Page 10 of 15 . .. i .LQil, %..V111.111UCV V. Salary Structure Development The proposed 1993-94 Town of Oro Valley Salary Structure (page 8 ) was developed using the salary survey data for the labor market communities. A. Midpoint control concept - The salary structure developed for the Town of Oro Valley is based on the concept of midpoint control, in which the midpoint of the respective salary grade is originally factored to the labor market average rate for the same classification, as reported in the salary survey. In succeeding years, the structure is reviewed for cost-of-living movement in the labor market, and commensurate structural movement considered on an annual or bi-annual basis. Under "midpoint control" programs, the midpoint of the salary grade is considered the rate paid to a "fully competent, " or "journeyman" performer in the classification. Coordination of the pay delivery aspects of the compensation plan with the performance appraisal program will ensure that merit increases above the midpoint are generally based on "above standard" levels of performance. Under no circumstances will full-time employees be paid below the minimum of their grade (part-time employees will usually be paid an annual salary below the minimum of their respective salary grade) . Under no circumstances will an employee be paid above the maximum level of their salary grade. B. Spread Characteristics - The survey information indicates that the majority of the labor market communities utilize range spreads (i .e. , the difference between salary grade minimum and salary grade maximum - expressed as a percentage of the grade midpoint) which range from approximately 30-35%. The proposed Town of Oro Valley structure has constant range spreads of 40 % per grade. This will be reviewed over the next 3-5 years on an annual basis (as required) . Gradual reductions of the range spread characteristics for the lower grades (to 30-35%) will be considered on the basis of ongoing salary survey analysis. The range spread factor permits administrators to limit the size of individual salary grades to reflect community practices, while simultaneously allowing incumbents in job classifications to recognize the breadth of their range, and therefore their ultimate salary potential in the particular position. Generally spread characteristics are narrower for lower grades (on the assumption that these jobs have shorter learning curves ) , and higher for higher graded positions ( for the opposite reason) . C. Acceleration characteristics - The proposed salary structure incorporates acceleration characteristics (the difference Exhibit A Page 11 Of 15 _. .,_ .... .. c j �VLt1YCil�CiLiVli ["lei , t,:V1LLiLIUCU between the midpoints of consecutively higher grades - expressed as percentages) of 5%. The degree of difference of the acceleration rate for a structure is generally contingent upon the degree of specificity included in the job evaluation method used. The more controlled and reliable the job evaluation method, the more finite the gradations in acceleration generally become. The least reliable plans usually result in acceleration rates of 10-15% (expressed as differences in midpoint levels from one grade to the next ) . It is not recommended that individual grades be divided into specific "step" rates due to constraints which this type of system yields in future years. With a non-specific ( i .e. , minimum, midpoint, and maximum, only) structure, different approaches to performance-based pay can be applied in different years, as required. D. Number of Salary Grades - The number of salary grades is determined by a variety of factors, including: ( 1 ) the number of positions as identified during the job evaluation phase, (2 ) the acceleration factor, (3 ) future growth requirements. As a result of the foregoing analysis, the proposed structure has 30 grades. VI . Job Hierarchies While most similar jobs within the Town will be graded alike, there may be slight differences between specific job families or, hierarchies ( i .e. , Accounting, Police, etc. ) . The chart included on Pages 9A and 9B helps to identify these similarities and differences between various positions. VII. 1993-94 Merit Budgets Pages 10A-10C include projections of the Town of Oro Valley compensation budget for the 1993-94 fiscal year, based on the introduction of the proposed plan. The exhibits assume a 5% merit increase for the fiscal year factored on the midpoint of the range rather than individual salary level. This practice will ensure that lower paid employees performing the same jobs obs will gain ( in pay level ) when compared to higher paid employees in the same position. This will be particularly true in instances involving differences in performance level in the same job. The lower-paid, but higher performing employee will now be able to gain at a faster pace than before, while the higher paid, but lower performing employee, will continue to grow, but at a slower pace. This system of merit increases will enhance the fairness of the plan while enhancing the ability to better project budgets. Exhibit A Page 12 of 15 _ _ ... . ........ vVWr/CHZCIL,1Vii L-106“ , L.VL1ti.1“4.4 GRADE RANGE RANGE RANGE MONTHLY MONTHLY MONTHLY 0 MIN MID MAX MIN MID MAX 1 12800 16000 19200 1067 1333 1600 2 13440 16800 20160 1120 1400 1680 3 14112 17640 21168 1176 1470 1764 4 14818 18522 22226 1235 1544 1852 5 15558 19448 23338 1297 1621 1945 6 16336 20421 24505 1361 1702 2042 7 17153 21442 25730 1429 1787 2144 8 18011 22514 27016 1501 1876 2251 9 18911 23639 28367 1576 1970 2364 10 19857 24821 29786 1655 2068 2482 11 20850 26062 31275 1737 2172 2606 12 21892 27365 32839 1824 2280 2737 13 22987 28734 34480 1916 2394 2873 14 24136 30170 36204 2011 2514 3017 15 25343 31679 38015 2112 2640 3168 16 26610 33263 39915 2218 2772 3326 17 27941 34926 41911 2328 2910 3493 18 29338 36672 44007 2445 3056 3667 19 30805 38506 46207 2567 3209 3851 20 32345 40431 48517 2695 3369 4043 21 33962 42453 50943 2830 3538 4245 22 35660 44575 53490 2972 3715 4458 23 37443 46804 56165 3120 3900 4680 24 39 316 49144 58973 3276 4095 4914 25 41281 51602 61922 3440 4300 5160 26 43345 54162 65018 3612 4515 5418 27 45513 56891 68269 3793 4741 5689 28 47788 59735 71682 3982 4978 5974 29 50178 62722 75266 4181 5227 6272 30 52687 65858 79030 4391 5488 6586 Exhibit A Page 13 of 15 - - ' ----•*--— - ----•••••••••T••••• '............:::::::::::-::::::::::. ..-....-.. ........ :ff.:::::-Z::' .•::::::::::,-,:•••:-:-:- .r---------,--, -----7.:77T-;7.7 .Z.:.•:.......:•:::•.............•;;•:. .........-... ::::.•::::•:::•:•*•.::::.: :::::•:::::•::::Y.'. ::::•:•:;::-F-::::::::•.: '..::::::::•;:::::::;•;::::: if' ,,,,,.....:,:-:•:•.:.... 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TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 GENERAL FUND: Local Taxes: Local Sales $1 , 436 , 000 $1 , 525 , 000 $1 , 525 , 000 Occupancy 107 , 000 107 , 000 107 , 000 Renters , 85 , 000 125 , 000 125 , 000 Cable Franchise 35 , 000 40 , 000 40 , 000 Licenses & Permits: Business 25 , 000 32 , 000 32 , 000 Building 582 , 000 865 , 000 840 , 000 Miscellaneous Permits ---- 8 , 500 11, 000 Intergovernmental Revenues: County Shared 63 , 000 68 , 000 65 , 000 State Shared 854 , 000 852 , 000 897 , 000 State Grants 75 , 000 65 , 400 144 , 000 Federal Grants 104 , 000 98 , 400 109 , 000 Charges for Services 152 , 000 70 , 300 78 , 500 Fines 290 , 000 205 , 000 225 , 000 Interest on Investments 150 , 000 150 , 000 125 , 000 Miscellaneous Revenues 2 , 000 4 , 000 4 , 000 TOTAL GENERAL FUND $3 , 960 , 000 $4 , 215 , 600 $4 , 327 , 500 SPECIAL REVENUE FUNDS: HIGHWAY FUND: Licenses & Permits 2 , 500 600 1 , 000 Intergovernmental Revenues: Highway Users Fuels Tax 499 , 000 470 , 000 490 , 000 Local Transportation Assistance 61 , 000 60 , 800 69 , 000 Federal Grants ---- ---- 120 , 000 *' InCludes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for ti remainder of the fiscal year. SCHEDULE C ( 1 of 2) TOWN OF ORO VALLEY SUMMARY BY FUND OF REVENUES OTHER THAN PROPERTY TAXES FISCAL YEAR 1993-94 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1992-93 1992-93* 1993-94 SPECIAL REVENUE FUNDS (Continued) Charges for Services 2 , 500 4 , 100 4 , 000 Interest on Investments 10 , 000 10 , 000 1 , 000 Miscellaneous Revenues ---- 4 , 500 3 , 000 HIGHWAY FUND TOTALS 575 , 000 550 , 000 688 , 000 SEIZURES & FORFEITURES FUND: Forfeitures 201 , 568 245 , 550 126 ,875 Interest on Investments 4 , 600 15 , 000 1, 000 Federal Grants ---- 8 , 000 8 , 000 SEIZURES & FORFEITURE TOTALS 206 , 168 268 ,550 135 ,875 CAPITAL ASSET REPLACEMENT FUND: Interest on Investments ---- 2 ,500 ---- TOTAL - SPECIAL REVENUE FUNDS 781 , 168 821, 050 823 ,875 DEBT SERVICE FUNDS: 0. V. N. E. Sewer District 47 , 102 44 ,826 ---- Valle Del Oro Paving District 9 , 207 9 , 543 9 ,809 Naranja Road Improvement Dist. 144 , 963 148 , 500 142 ,992 Engle Town Hall ---- ---- ---- TOTAL - DEBT SERVICE FUNDS 201 , 272 202 ,869 152 ,801 CAPITAL PROJECT FUNDS ---- ---- ____ TOTAL ALL FUNDS $4 , 942 , 440 $5 ,239 , 519 $5 , 304 , 176 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (2 of 2) TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES / EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPEOITUEES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 GENERAL FUND: Governing Body $141,901 ---- $157, 175 $140,252 Clerk of Council 134,462 ---- 116,960 140.253 Magistrate Court 286,621 ---- 234,498 278,546 Town Manager 114,778 ---- 121,787 162,994 Finance 161,551 ---- 158,090 196,749 Legal 216,997 ---- 217, 108 244,858 Police 1,788,653 ---- 1,722,264 2, 115,513 Development Services: Planning & Zoning 229,612 ---- 224,402 324,860 Building Inspections 197,566 ---- 182,381 275,087 Public Works 75,017 ---- 100,566 114,070 Subtotal - Development Services 502, 195 ---- 507,349 714,017 General Administration 212,425 ---- 548,223 298.566 Contingency/Reserve for Employee Compensation 67,583 Contingency / Reserve 2,889,020 ---- ---- 2, 131,029 TOTAL - GENERAL FUND 6,516, 186 ---- 3,783,454 6,422,777 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works 730,430 ---- 642,902 1,032,474 Contingency/Reserve for Employee Compensation 6,519 Contingency / Reserve 113,051 TOTAL - HIGHWAY FUND 850,000 ---- 642,902 1,032,474 SEIZURES & FORFEITURES FUND: Police 147,038 ---- 252,549 96,383 Legal 17,000 ---- ____ 26,875 Contingency/Reserve for Employee Compensation 2,396 ---- Contingency / Reserve 117,085 ---- ____ TOTAL - SEIZURES & FORFEITURES FUND 283,519 ---- 252,549 123,258 CAPITAL ASSET REPLACEMENT FUND 100,000 ---- 32,675 69,825 TOTAL - SPECIAL REVENUE MUG 1,233,519 ---- 928, 126 1,225,557 * Includes actual expenditures / expenses as of the date the proposed budget was prepared plus expenditures / expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (1 OF 2) TOWN OF ORO VALLEY SUMMARY BY DEPARTMENT OF EXPENDITURES / EXPENSES WITHIN EACH FUND FISCAL YEAR 1993-94 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND/ EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1992-93 1992-93 1992-93* 1993-94 DEBT SERVICE FUNDS: Oro Valley Northeast Sewer District 88,575 ---- 78,730 Valle Del Co Paving District 2,245 ---- 1,089 1,345 Naranja Road Improvement District 149,025 ---- 151,200 144,313 Engle Town Hall 173,510 ---- 172,510 175,260 TOTAL - DEBT SERVICE FUNDS 413,355 ---- 403,529 320,918 CAPITAL PROJECT FUNDS: Police Facility Construction 230,000 ---- 45,000 796,228 TOTAL - CAPITAL PROJECT FUNDS 230,000 ---- 45,000 796,228 TOTAL ALL FUNDS $8,393,060 ---- $5, 160, 109 $8,765,480 * Includes actual expenditures / expenses as of the date the proposed budget was prepared plus expenditures / expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (2 OF 2) TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY GENERAL FUND 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval General Fund Funding Sources: Local Taxes $1,663 , 000 $1 ,797 , 000 $1 ,797 , 000 $1 ,797 , 000 Licenses & Permits 607 , 000 905 , 500 883 , 000 883 , 000 State / County Shared 917 , 000 920 , 000 962 , 000 962 , 000 State Grants 75 , 000 65 , 400 144 , 000 144 , 000 Federal Grants 104 , 000 98 , 400 109 , 000 109 , 000 Charges for Services 152 , 000 70 , 300 78 , 500 78 ,500 Fines 290 , 000 205 , 000 225 , 000 225 , 000 Miscellaneous 7 , 000 11 , 400 9 , 000 9 , 000 Interest 150 , 000 150 , 000 125 , 000 125 , 000 Carryforward of Fund Balance 2 ,863 ,649 2 ,759 , 197 2 ,740 ,633 Total Funding Sources $6 ,828 ,649 $4 ,223 , 000 $7 , 091 ,697 $7 , 073 , 133 General Fund Funding Uses: Council $141 , 901 $157 , 175 $137 , 252 $140 ,252 Clerk 134 , 462 116 , 960 140 , 253 140 ,253 Court 286 ,621 234 ,498 278 , 546 278 , 546 Manager 114 , 778 121 ,787 151 , 491 162 ,994 Finance 161 , 551 158 , 090 196 ,749 196 ,749 Legal 216 , 997 217 , 108 244 , 858 244 ,856 Planning & Zoning 229 ,612 224 , 402 324 , 860 324 ,860 Police 1 ,788 ,653 1 ,722 ,264 2 , 115 , 513 2 , 115 , 513 Building Inspections 197 , 566 182 , 381 261 , 046 275 , 087 Public Works 75 , 017 100 , 566 114 , 070 114 , 070 General Administration: Operations & Maint. 209 , 528 208 , 164 228 , 442 237 , 592 Capital Outlay 2 , 897 30 , 000 49 , 560 60 ,974 Interfund Transfers 312 , 463 310 , 059 647 , 456 650 , 356 Contingency/Reserve 2 , 956 ,603 2 .201 ,601 2 , 131 , 029 Total Funding Uses $6 ,828 , 649 $3 , 783 , 454 $7 , 091 ,697 $7 , 073 , 133 TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY HIGHWAY FUND 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval Highway Fund Funding Sources: State Shared Revenues $560 , 000 $530 ,800 $559 , 000 $559 , 000 P. A. G. Reimbursement 120 , 000 120 , 000 Financing From Leases 125 , 000 125 , 000 Interfund Transfers 63 ,968 66 ,868 Other Income 15 , 000 19 ,200 9 , 000 9 , 000 Carryforward of Fund Balance 275 , 000 152 ,606 152 ,606 Total Funding Sources $850 , 000 $550 , 000 $1 , 029 , 574 $1 , 032 , 474 Highway Fund Funding Uses: Personnel $296 ,762 $230 , 726 $290 , 583 $293 , 483 Operations & Maintenance 313 ,668 324 , 176 494 , 491 494 , 491 Capital Outlay 120 , 000 88 , 000 209 , 500 209 , 500 Debt Service 35 , 000 35 , 000 Contingency/Reserve 119 , 570 $850 , 000 $642 ,902 $1 , 029 ,574 $1 , 032 , 474 TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY SEIZURE FUND 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval Seizure Fund Funding Sources: Forfeitures $201 , 568 $245 , 550 $126 , 875 $126 ,875 Other Income 4 ,600 23 , 000 9 , 000 9 , 000 Carryforward of Fund Balance 169 , 351 202 , 383 202 , 383 Total Funding Sources $375 , 519 $268 , 550 $338 , 258 $338 ,258 Seizure Fund Funding Uses: Police $147 , 038 $172 , 549 $96 , 383 $96 , 383 Legal 17 , 000 26 , 875 26 ,875 Interfund Transfers 92 , 000 80 , 000 215 , 000 215 , 000 Contingency/Reserve 119 , 481 $375 , 519 $252 , 549 $338 ,258 $338 ,258 TOWN OF ORO VALLEY FISCAL YEAR 1993-94 BUDGET - COUNCIL SUMMARY OTHER FUNDS 1992-93 1993-94 1993-94 1992-93 Estimated Manager Council Description Budget Actuals Recommend. Approval Capital Asset Replacement Fund: Funding Sources: Interest $2 , 500 Carryforward of Fund Balance 100 , 000 69 , 825 69 ,825 Total Funding Sources $100 , 000 $2 , 500 $69 , 825 $69 ,825 Funding Uses: Computer Equipment 27 ,746 22 , 675 Fuel Tank Replacement 30 , 000 10 , 000 60 , 000 60 , 000 Contingency/Reserve 42 ,254 9 . 825 9 ,825 Total Funding Uses $100 , 000 $32 ,675 $69 ,825 $69 ,825 Police Facility Fund: Funding Sources: Transfers from Seizure Fund $92 , 000 $80 , 000 $215 , 000 $215 , 000 Transfers from General Fund 138 , 000 138 , 000 408 , 228 408 ,228 Total Funding Sources $230 , 000 $218 , 000 $623 , 228 $623 ,228 Funding Uses: Building Construction $230 , 000 $45 , 000 $796 ,228 $796 , 228 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING •DATE. July 7, 1993 TO: HONORABLE MAYOR AND COUNCIL FROM: Chuck Sweet, Town Manager David Andrews, Finance Director SUBJECT: Adoption of Tentative Budget Fiscal Year 1993-94 SUMMARY: It is a pleasure to present to you, the Town of Oro Valley Tentative Budget for Fiscal Year 1993-94 for your consideration. As you ail are aware, we have concluded our work sessions with the various Town departments. All Council-directed changes have been included in the budget you have before you. Your approval tonight would allow staff to publish the budget schedules in a newspaper of local circulation and set the date for a public hearing. Final budget adoption and the date of the public hearing is currently scheduled for July 21, 1993. The Finance Director has prepared a summary of the Manager's recommended budget, modifications from Council budget work sessions, and recommended changes since the last budget work session. As per state legal requirements, Arizona Auditor General 's Schedules A-E are included as part of this agenda item. Statelaw requires the budget to be adopted in the format prescribed by the Auditor General and reflected in these schedules. The following is a list of major items which are included in the 1993-94 tentative budget: o Employee Compensation Plan o Computerization upgrades and networking improvements for Town Departments o Funding for an additional planner, motorcycle officer, public information officer- (grant contingent) , building inspector, and clerk/receptionist o Completion of the Tot Lot Project o Increase in Town's contribution for dependent health care coverage from 25 % to 50% o A new street sweeper o Funding to build a new police facility o Continuation of pavement preservation program o Continuation of bus services o Engineering work for La Canada Drive project TOWN OF ORO kLLEY COUNCIL COMMUNICATION MEETING DATE: July 7, 1993 Staff would like to extend its appreciation to the Council for the extra time, effort, and direction you all have put in and provided to the budget process. Suggested Motion: I move to approve Resolution (R)93- 27 , adopting the tentative estimates of revenues and expenditures for the Fiscal Year 1993-94. or I move to disapprove Resolution (R) 93- 27 t 1 � f iGNA7URE°,41P DEPARTMENT HEAD if 14 TOWN MANAGERS REVIEW TOWN OF ORO VALLEY PERSONNEL POLICIES & PROCEDURES O JPLI.EYAApiz '1It.�,.Www ;0-4.1-4>5 ',, �` �;0-4.1-4>, �" N. -..r -'.ham-, r-,`. O O O O O O O O O O O O O O O O O O O r r r r t- r t-4 r r r r r r r r r r r r PPPPP . PPPPPPPPPPPPPP C H H H F-1 �1 11 ~ H t--1 �1 �1 ,~.1 H NH„1 H 1�1 -{ .4 M ,-, H `1 H Fri F_._.� H Cj W r Ij CD CD 5 c c cD 1-3 CD ed gO p LC ►-,. O F-!7 O Z �'*� . CD CD CD c+ gli CD O O n 'd a 'C CD P CD P CD CD CD ►P, CAD CAD CAD w 0) 0) ND ND CM CD O 0 0 0 0 0 H `-1 H r-� H Fri PPPPP P a . -< cn _ d CD o. 0 CD > . a m cl,d q w gcl 5 . AD 8- CD )7:1 CD o o ) n t� 01 CO C 01 � CD cD cD o cD ¢, o '-d CD Cn O CB n o )" C ~ o0 CD m � � . O o � Z CD c) O it • o CT) CD a a A) UD ""''d W d CD 'd am; t:1-. 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