HomeMy WebLinkAboutBudget Records-Town - 6/30/1995 Town of Oro Valley
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Annual Budget 1994- 1995
TOWN OF ORO VALLEY
TOWN COUNCIL
Fiscal Year 1994-95
RICHARD S. PARKER
Mayor
PAUL HERMES
Vice-Mayor
VALERIE HOYT
Councilmember
BILL KAUTENBURGER
Councilmember
CHERYL SKALSKY
Councilmember
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To: The Citizens of the Town of Oro Valley
From: Mayor Richard S. Parker
Subject: Fiscal Year 1994/95 Town Budget
On behalf of the Oro Valley Town Council, I would like to present to the citizens of our community,
the Town's operating budget for fiscal year 1994-95.
This
ear's budget will provide increased funding for your local government's core services including
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policeprotection,rotection development services, and streets and roads maintenance. Two patrol officer
positions have been added to the Oro Valley Police Department. Development Services which
includeslannin and zoning, building safety and engineering has added planners, inspectors and
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technicians to keep up with the continued growth in residential construction. A zoning inspector
position was added late last fiscal year to enforce the Town's zoning codes. About $200,000 has
been funded for the Public Works Pavement Preservation Program.
In addition to these public services, the Town is dealing with several other key issues such as
annexations, water, parks and recreation, and the need for economic development. The budget
includes $258,000 in contingency funds for police and streets if the Peninsula Annexation effort is
successful. About $150,000 has been earmarked for water company activities. The need for
economic development that is compatible with the community's desire is a major committment of
the Town Council. The Council has continued in its support of the Greater Oro Valley Chamber of
Commerce, the Metropolitan Tucson Convention and Visitor's Bureau as well as the Greater Tucson
Economic Council.
The new fiscaly ear presents many challenges and opportunities for the community of Oro Valley.
Together, we can continue to make Oro Valley the best place in the country to live in. I want to
thank the Council and staff for their efforts that went into this budget. We will continue to provide
the services that our citizens want within the structure of a balanced budget.
/c-A. /2
Richard Parker, Mayor
TABLE OF CONTENTS
Description Page Number
Listing of Department Heads 1
Organizational Chart 2
Executive Summary 3
Summary of Significant Accounting Policies 9
GENERAL FUND
Revenues and Other Financing Sources 11
Expenditures and Other Financing Uses
Administration:
Town Council 15
Town Clerk 20
Town Manager 27
Finance 35
Legal 43
General Administration 51
Development Services:
Planning and Zoning 61
Building Saftey 69
Public Works 76
Police Department 83
Magistrate Court 93
SPECIAL REVENUE FUNDS
Highway Fund:
Revenues and Other Financing Sources 101
Public Works 102
Seizures & Forfeitures Fund:
Revenues and Other Financing Sources 110
Police Department 111
Legal Department 119
Capital Asset Replacement Fund:
Revenues and Other Financing Sources 124
General Administration 125
TABLE OF CONTENTS (Continued)
Description Page Number
DEBT SERVICE/CAPITAL PROJECT FUNDS:
Valle Del Oro Paving District 127
Naranja Road Improvement District 129
Engle Town Hall Debt Service 131
Police Facility Construction 133
Development Services Building Construction 135
Other Information:
Resolution for the Adoption of the Budget 137
Auditor General Schedules A - E 138
Glossary of Terms 145
TOWN OF ORO VALLEY
DEPARTMENT HEADS
CHUCK SWEET
Town Manager
DAVID L. ANDREWS SUSAN AGRILLO
Finance Director Magistrate
DONALD CHATFIELD KATHERYN E. CUVELIER
Planning & Zoning Director Town Clerk
JIM R. DEG ROOD ROBERT J. MAASSEN
Town Engineer Building Official
TOBIN C. SIDLES WERNER S. WOLFF
Town Attorney Chief of Police
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6 , ,. TOWN OF ORO VALLEY
„► 11000 N. LA CANADA DRIVE
4Ito ORO VALLEY, ARIZONA 85737
'" Administrative Offices(602) 297-2591 Fax(602)297-0428
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SUN DEO
To the Honorable Mayor and Town Council
Town of Oro Valley, Arizona
The Town of Oro Valley's 1994/95 Budget, as adopted by Mayor and Council on July 20, 1994, is
respectfully submitted. The total budget for the fiscal year is $11,390,443 including $3,469,876 for
contingencies. Total expenditures are for the following functions:
Personnel $4,080,897
Operations & Maintenance 1,957,472
Capital Outlay 801,887
Building Construction 747,721
Debt Service 332,590
Contingency for Annexation 258,342
Contingency/Reserve 3,211,534
Total $11,390,443
Budgeted expenditures of $801,887 for capital outlay include the following major items: remodel
of Calle Concordia Facility ($150,000), traffic signal at La Canada Drive and Lambert Lane
($120,000), street improvements ($100,000), police vehicles ($87,000), police communications
' equipment ($83,000), public works vehicles ($52,000), computerization upgrades and townwide
software upgrades ($55,000), telecommunications, video equipment and a replacement copier for
the General Administration Building ($55,000).
Capital project funds for building construction contain $731,721 in funding for completion of the
new police department building. The project, which began construction last fiscal year, is estimated
to cost $1,152,721 at completion.
The primary operating funds of the Town are its General Fund, Highway Fund, and Seizures and
Forfeitures Fund. The combined revenue estimates for these funds total $6,551,600. Additional
financing sources include fund balance carryforwards of$4,268,978. Approximately $5,414,000 or
83% of revenues will come from local sales taxes, state shared revenues and building permit fees.
Local sales taxes and building permit fees revenues are estimated to increase by 29% over last year's
budget.
The cost of operating the Oro Valley Town government has increased to keep up with growth.
However, revenues have continued to increase and keep pace with funding expenditure needs. We
will continue to closely monitor revenues and scrutinize expenditures to ensure the healthy financial
3
Page 2
We would like to thank the Mayor and Council, as well as staff for the effort that was put into the
development of this budget.
Respectfully submitted,
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Chuck Sweet David L. Andrews
Town Manager Finance Director
4
TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1994-95
1993-94 1994-95
Council 1993-94 Council Budgeted 1994-95
Adopted Estimated Adopted Percentage Percent
GENERAL FUND: Budget Actuals Budget Change of Total
REVENUES AND OTHER FINANCING SOURCES
REVENUES:
Local Taxes $1,797,000 $2,523,000 $2,547,000 41.7% 26.0%
Licenses&Permits 883,000 1,261,500 1,242,500 40.7% 12.7%
State/County Shared Revenues 962,000 950,000 1,019,000 5.9% 10.4%
State Grants 144,000 62,195 122,500 -14.9% 1.2%
Federal Grants 109,000 125,000 152,000 39.4% 1.6%
Charges for Services 78,500 133,550 165,500 110.8% 1.7%
Fines 225,000 230,000 235,000 4.4% 2.4%
Miscellaneous 4,000 1,625 1,500 -62.5% 0.0%
Interest Income 125,000 150,000 140,000 12.0% 1.4%
SUBTOTAL: REVENUES 4,327,500 5,436,870 5,625,000 30.0% 57.4%
OTHER FINANCING SOURCES:
Sale of Assets 5,000 1,000 1,000 -80.0% 0.0%
Carryforward of Fund Balance 2,740,633 --- 4,179,316 52.5% 42.6%
SUBTOTAL:OTHER FINANCING SOURCES 2,745,633 1,000 4,180,316 52.3% 42.6%
TOTAL GENERAL FUND REVENUES
AND OTHER FINANCING SOURCES $7,073,133 $5,437,870 $9,805,316 38.6% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
Governing Body $140,252 $159,698 $192,279 37.1% 2.0%
Clerk of Council 140,753 137,841 160,487 14.0% 1.6%
Magistrate Court 279,380 247,316 268,893 -3.8% 2.7%
Town Manager 164,328 171,856 242,486 47.6% 2.5%
Finance 197,984 185,598 185,567 -6.3% 1.9%
Legal 245,038 221,918 259,297 5.8% 2.6%
Police-Operating&Maintenance 2,150,258 2,061,406 2,488,399 15.7% 25.4%
Police-Contingency for Annexation --- --- 104,342 100.0% 1.1%
Planning&Zoning 354,157 348,157 498,512 40.8% 5.1%
Building Inspections 358,240 304,202 354,056 -1.2% 3.6%
Public Works 149,342 133,295 260,453 74.4% 2.7%
General Administration 279,546 272,345 605,555 116.6% 6.2%
Operating Transfers to Other Funds 749,856 749,856 973,456 29.8% 9.9%
Contingency/Reserve 1,863,999 --- 3,211,534 72.3% 32.8%
TOTAL GENERAL FUND EXPENDITURES AND
OTHER FINANCING USES $7,073,133 $4,993,488 $9,805,316 38.6% 100.0%
5
TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1994-95
(Continued)
1993-94 1994-95
Council 1993-94 Council Budgeted 1994-95
Adopted Estimated Adopted Percentage Percent
HIGHWAY FUND: Budget Actuals Budget Change of Total
REVENUES AND OTHER FINANCING SOURCES
REVENUES:
State Shared Revenues $559,000 $584,000 $659,000 17.9% 47.2%
Federal Grants 120,000 0 120,000 0.0% 8.6%
Other Revenues 9,000 24,000 23,000 155.6% 1.6%
SUBTOTAL: REVENUES $688,000 $608,000 $802,000 16.6% 57.5%
OTHER FINANCING SOURCES:
Sale of Assets --- 17,000 --- 0.0% 0.0%
Financing from Leases 125,000 108,189 --- -100.0% 0.0%
Operating Transfers 88,368 88,368 485,440 449.3% 34.8%
Carryforward of Fund Balance 152,606 --- 107,281 -29.7% 7.7%
SUBTOTAL: OTHER FINANCING SOURCES 365,974 213,557 592,721 62.0% 42.5%
TOTAL HIGHWAY FUND REVENUES
AND OTHER FINANCING SOURCES $1,053,974 $821,557 $1,394,721 32.3% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
Public Works
$1,053,973 $881,334 $1,240,721 17.7% 89.0%
Contingency for Annexations --- --- 154,000 100.0% 11.0%
TOTAL HIGHWAY FUND EXPENDITURES AND
OTHER FINANCING USES $1,053,973 $881,334 $1,394,721 32.3% 100.0%
6
TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1994-95
(Continued)
1993-94 1994-95
Council 1993-94 Council Budgeted 1994-95
Adopted Estimated Adopted Percentage Percent
SEIZURES&FORFEITURES FUND: Budget Actuals Budget Change of Total
REVENUES AND OTHER FINANCING SOURCES
REVENUES:
Forfeitures $126,875 $35,450 $113,500 -10.5% 107.1%
Other Revenues 9,000 13,000 10,100 12.2% 9.5%
SUBTOTAL: REVENUES 135,875 48,450 123,600 -9.0% 116.6%
OTHER FINANCING SOURCES:
Carryforward of Fund Balance 202,383 --- (17,619) -108.7% -16.6%
TOTAL SEIZURE FUND REVENUES
AND OTHER FINANCING SOURCES $338,258 $48,450 $105,981 -68.7% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
Legal $96,383 $1,100 $7,500 -92.2% 7.1%
Police 26,875 117,681 98,481 266.4% 92.9%
Operating Transfers to Other Funds 215,000 137,000 --- -100.0% 0.0%
TOTAL SEIZURE FUND EXPENDITURES AND
OTHER FINANCING USES $338,258 $255,781 $105,981 -68.7% 100.0%
CAPITAL ASSET REPLACEMENT FUND:
REVENUES AND OTHER FINANCING SOURCES
Revenues $0 $1,500 $0 0.0% 0.0%
Carryforward of Fund Balance 69,825 --- 12,745 -81.7% 100.0%
TOTAL C.A.R.F.FUND REVENUES AND
OTHER FINANCING SOURCES $69,825 $1,500 $12,745 -81.7% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
General Administration $60,000 $59,000 12,745 -78.8% 100.0%
Contingency 9,825 --- --- -100.0% 100.0%
TOTAL C.A.R.F. FUND EXPENDITURES AND
OTHER FINANCING USES $69,825 $59,000 $12,745 -81.7% 100.0%
7
TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1994-95
(Continued)
1993-94 1994-95
Council 1993-94 Council Budgeted 1994-95
Adopted Estimated Adopted Percentage Percent
DEBT SERVICE/CAPITAL PROJECT FUNDS: Budget Actuals Budget Change of Total
Valle Del Oro Debt Service $1,345 $9,900 $5,995 345.7% 100.0%
Naranja Road Debt Service $144,313 $131,900 $130,725 -9.4% 100.0%
Engle Town Hall Debt Service $175,260 $175,360 $173,440 -1.0% 100.0%
Police Facility Construction Fund $796,228 $633,228 $731,721 -8.1% 100.0%
Development Svcs. Bldg.Construction Fund $0 $0 $16,000 100.0% 100.0%
TOTAL DEBT SERVICE/CAPITAL PROJECT FUND $1,117,146 $950,388 $1,057,881 -5.3% 100.0%
8
TOWN OF ORO VALLEY
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies used by the Town of Oro Valley are as follows:
Fund Accounting:
The accounts of the Town are organized on the basis of funds and account groups. Fund accounting
is designed to demonstrate legal compliance and to aid financial management by segregating
transactions related to certain government functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on
the other hand, is a financial reporting device designed to provide accountability for certain assets
and liabilities that are not recorded in the funds because they do not directly affect net expendable
available financial resources.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category,
in turn, is divided into separate "fund types."
Governmental funds are used to account for all or most of a government's general activities,
including the collection and disbursement of earmarked monies (special revenue funds), the
acquisition or construction of general fixed assets (capital project funds) and the servicing of general
long-term debt (debt service funds). The general fund is used to account for all activities of the
general government not accounted for in some other fund.
The Town does not adopt budgets for it's fiduciary funds and currently does not have any proprietary
+� funds.
Basis of Accounting:
The accounting and financial reporting treatment applied to a fund is determined by its measurement
focus. Governmental funds are accounted for using a current financial resources measurement focus.
With this measurement focus, only current assets and current liabilities generally are included on
the balance sheet. Operating statements of these funds present increases (i.e revenues and other
financing sources) and decreases (i.e expenditures and other financing uses) in net current assets.
The modified accrual basis of accounting is used by all governmental fund types. Under the modified
accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e. when they
become both measurable and available). "Measurable" means the amount of the transaction can be
determined and "available" means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period. Expenditures are recorded when the related fund
liability i s incurred. Principal and interest on general long-term debt are recorded as fund liabilities
when due or when amounts have been accumulated in the debt service fund for payments to be
111 made early in the following year.
Auto lieu, city sales tax, state sales tax and highway user revenues are considered measurable when
in the hands of the intermediary collecting governments and are recognized as revenue at that time.
Grant revenues are recognized at the time of making the grant expenditure. Fines and permit
revenues are not susceptible to accrual because generally they are not measurable until received in
cash.
9
GENERAL FUND
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
GENERAL FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
LOCAL TAXES:
Local Sales Tax
$1,525,000 $2,250,000 $2,272,000 $2,272,000
Occupancy Tax
107,000 135,000 135,000 135,000
Renters'Tax
125,000 90,000 90,000 90,000
Cable Franchise 40,000 48,000 50,000 50,000
.
SUBTOTAL:LOCAL TAXES 1,797,000 2,523,000 2,547,000 2,547,000
LICENSES&PERMITS:
Business Licenses&Permits 32,000 38,000 38,000 , 38,000
-
Residential Building Permits 832,000 1,200,000 1,107,000 1,107,000
Commercial Building Permits 8,000 8,000 82,000 82,000
Sign Permits
4,000 4,000 4 4,000 4,000
Special Inspection Fees 5,000 9,000 9,000 9,000
i
Grading Permit Fees 2,000 2,500 2,500 2,500
SUBTOTAL:LICENSES&PERMITS 883,000 1,261,500 1,242,500 1,242,500
STATE/COUNTY SHARED:
County Auto Lieu 65,000 65,000 67,000 67,000
State Income 435,000 435,000 481,000 481,000
State Sales 462,000 450,000 471,000 471,000
-
SUBTOTAL:STATE/COUNTY SHARED 962,000 950,000 1,019,000 1,019,000
STATE GRANTS:
-
Street Crime Prevention 11,000 0 0 0
ALEOAC Training 0 53,400 50,000 50,000
JCEF Local Projects 0 8,795 0 0
G.O.H.S.-P.I.Officer 50,000 4 0 62,500 62,500
C.J.E.F.-Communications Upgrade 83,000 0 83,000 0
Misc.State Grants 0 0 0 0
ADOC-CIP Grants 0 0 10,000 10,000
SUBTOTAL:STATE GRANTS 144,000 62,195 205,500 122,500
(Continued on following page)
11
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
GENERAL FUND
REVENUES AND OTHER FINANCING SOURCES
(Continued)
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
FEDERAL GRANTS: _
MAN
TIS $109,000 $125,000 $152,000 $152,000
SUBTOTAL: '
FEDERAL GRANTS 109,000 125,000 152,000 152,000
CHARGES FOR SERVICES:
Court Costs 15,000 25,000 26,000 26,000
Public Defender Fees 14,000 2,500
2,500 2,500
Transcription Fees
p 250 0 0
Recording Fees
1,000 2,000 2,000 2,000
_
Zoning&Subdivision Fees 45,000 90,000 120,000 120,000
Zo g �
p 500 500 500
- Copying Fees
General Government Other 500 500 500 500
Court Other 1,000 300 500 500
Police ReportCopying Co in 1,000 2,000 2,000 2,000
p 500 500 500
Police Other
Building Inspection Copying Fees 1,000 1,500
1,500 1,500
Engineer Plan Review Fees
o 6,000 7,000 7,000
Gradin g Review Fees 0 2,000 2,000 2,000
Grading Inspection Fees 0 i 500
500 500
SUBTOTAL:CHARGES FOR SERVICES 78,500 133,550 165,500 165,500
FINES: 225,000 230,000 235,000 235,000
(Continued on following page)
12
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
GENERAL FUND
REVENUES AND OTHER FINANCING SOURCES
(Continued)
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
MISCELLANEOUS: •
Parks&Recreation Donations $0 $125 $0 $0
~ Miscellaneous 4,000 1,500 1,500 1,500
SUBTOTAL:MISCELLANEOUS 4,000 1,625 1,500 1,500
INTEREST INCOME: 125,000 150,000 140,000 140,000
SUBTOTAL: REVENUES 4,327,500 5,436,870 5,708,000 5,625,000
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance 2,740,633 --- 4,257,316 4,179,316
Sale of Assets 5,000 1,000 1,000 1,000
SUBTOTAL:OTHER FINANCING SOURCES 2,745,633 1,000 4,258,316 4,180,316
TOTAL REVENUES&OTHER FINANCING SOURCES $7,073,133 $5,437,870 $9,966,316 $9,805,316
13
0
14
Administration
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Town Council is comprised of five elected officials of the Town, one of whom shall be
designated as Mayor and one of whom be designated as Vice-Mayor. They serve four year,
overlapping terms in the manner prescribed by State Law. The corporate powers of the Town are
vested in the Council and are exercised as authorized by law. All powers of the Council are
exercised by ordinance, resolution, order or motion.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
A request is being made for a cellular telephone to be used by the Mayor throughout the year.
It has additionally been suggested that the Council conduct two council retreats and possibly
three joint study sessions with the Town Boards and Commissions during the upcoming 1994-95
fiscal year.
Discussion on Existing Positions and Programs Terminated:
Councilmembers serve the Town on a volunteer basis. The Mayor receives a $150 monthly travel
allowance. Councilmembers submit receipts for travel expenses and mileage traveled for Town
business for reimbursement.
Recommend the termination of the Consultant Contract with the Town Lobbyist. This function
would be assumed by the Intergovernmental Coordinator position in the Town Manager Budget.
15
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $0 $0 $0 $0 $0
OPERATIONS&MAINTENANCE 140,252 159,698 187,267 182,267 189,879
CAPITAL OUTLAY 0 0 400 400 2,400
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 4 0 0
TOTAL EXPENDITURES $140,252 $159,698 $187,667 $182,667 $192,279
16
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $5,000 $5,000 $5,000 $0 $5,000
Tourism&Economic Development 80,250 101,250 116,250 116,250 116,250
Equipment Repair&Maintenance 100 100 0 0 0
Community Events Programs 3,500 3,500 3,500 3,500 3,500
Insurance 14,348 14,348 16,78716,787 16,399
_
Communication&Postage 600 800 1,000 1,000 1,000
Printing&Binding 800 200 0 0 0
Travel&Training 6,800 6,800 9,500 9,500 9,500
Memberships&Subscriptions 8,454 8,500 9,630 9,630 9,630
Office Supplies 400 400 400 400 400
Public Information Services 6,000 6,100 7,200 7,200 7,200
Miscellaneous Other Operating 4,000 2,700 4,000 4,000 4,000
Water Study-Other Prof.Services 10,000 10,000 10,000 10,000 10,000
Advisory Board Expenses 0 0 4,000 4,000 7,000
TOTAL O&M EXPENDITURES $140,252 $159,698 $187,267 $182,267 _ $189,879
17
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
9
Council
League Conference $3,100 $3,100 $3,100
Council Council Retreat(2) 4,000 4,000 4,000
Council Joint Study Session w/Bds&Commissions(3) 2,400 2,400 2,400
TOTAL $9,500 $9,500 $9,500
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Council League of AZ Cities&Towns $2,860 $2,860 $2,860
Council Pima Association of Governments 6,770 6,770 6,770
TOTAL $9,630 $9,630 $9,630
18
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST APPROVAL
_
Cellular Phone $0 $0 $400 $400 $400
.
Single Pedestal Desks 0 0 ' 0 0 2,000
TOTAL CAPITAL OUTLAY $0 $0 $400 $400 $2,400
19
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
Operations of the Municipal Clerk's Office: Town Council; Public Information; Licensing; Public Records; Records
Management; Municipal Elections; Voter Registration; Notary.
Functions: Collect and prepare content and format for Council Agenda; Attend all council meetings; Maintain all
ordinances, resolutions, proclamations and Town Code; Process and issue state/local licenses and permits;
Maintain official town records and documents for public inspection; maintain custody of Town seal; Records
Management including preservation of historical documents; Public Information Office; Administer and conduct
municipal elections. Secretary to the Board of Adjustment; collect and prepare content and format for Board of
Adjustment Agenda; Attend all BOA meetings, provide notary services. Functions of the Municipal Clerk's office
are performed in accordance with Arizona Revised Statutes, Oro Valley Town Code, and the administrative policies
and objectives of the Town.
Goals: Provide public information in a timely and efficient manner. Maintain public records and historical
information and assist all departments in retention of records in accordance with Arizona State Law. Provide
quality service to Oro Valley citizens, Town Council and Staff.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Change in existing position: 1 full-time Receptionist/Deputy Clerk will become a position shared by 2 part-time
employees effective January 1, 1995.
Capital Outlay: 1. Upgrade current copier for increased efficiency in preparing large projects.
2. Upgrade 286 computer to 486 computer at receptionist station for best capability of software usage.
3. Purchase of software for efficient codification of documents, such as, Town Code, Zoning Code, Personnel
Manual, etc.
20
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $98,625 $96,731 $100,969 $100,969 $100,969
OPERATIONS&MAINTENANCE 37,878 36,860 42,635 37,218 38,218
CAPITAL OUTLAY 4,250 4,250 21,300 21,300 21,300
DEBT SERVICE 0 00 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $140,753 $137,841 $164,904 $159,487 $160,487
21
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1993-1994 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $78,723 $78,382 $82,073 $82,073 $82,073
Group Insurance 6,594 6,706_ 6,059 ' 6,059 6,059
Social Security/Medicare 6,022 5,942 6,279 6,279 6,279
Retirement Contributions 5,511 5,446 5,745 5,745 5,745
Unemployment Compensation 0 0 600 600 600
Workers'Compensation 260 255 213 213 213
Other Employee Benefits 1,515 0 0 0 0
TOTAL PERS'L EXPENDITURES $98,625 $96,731 $100,969 $100,969 $100,969
22
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Clerk 1 1 $40,819 1 $40,819 1 $40,819
Deputy Clerk 1 1 22,275 1 1, 22,275 1 22,275
Deputy Clerk/Receptionist 1 0.6 9,555 0.6 9,555 0.6 9,555
Deputy Clerk/Receptionist 0 0.4 7,992 0.4 7,992 0.4 7,992
SUBTOTALS 3 3 80,641 3 80,641 3 80,641
4
1 432
1
432
1 32
MERIT ,
TOTAL-SALARIES&WAGES 3 3 $82,073 3 $82,073 3 $82,073
23
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $0 $2,500 $1,465 $1,465 $1,465
Other Professional Services 1,000 1,000 1,000 1,000 1,000
Elections 8,000 8,000 8,000 5,000 6,000
Equipment Repair&Maintenance 7,000 7,300 8,000 8,000 8,000
,
Communications&Postage 2,700 2,900 3,300 3,300 3,300
Advertising 7,500 6,500 7,500 7,000 7,000
Printing&Binding 2,000 100 2,000 1,500 1,500
Recording Fees 2,000 2,000 2,000 2,000 2,000
Travel&Training 3,360 3,360 5,040 4,523 4,523
Memberships&Subscriptions 318 300 330 330 330
Office Supplies 3,500 2,800 3,500 3,000 3,000
Miscellaneous Other Operating 500 100 500 100 100
TOTAL O&M EXPENDITURES $37,878 $36,860 $42,635 $37,218 $38,218
24
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Clerk IIMC International Conference Kentucky $2,000 $1,613 $1,613
Clerk League Conference Scottsdale 500 500 500
Clerk IIMC Region 8 Conference Utah 790 790 790
Clerk&Deputy AMCA Institute Academy Tempe 800 800 800
Clerk&Deputy AMCA Election Training Scottsdale 350 220 220
Clerk, Deputy, Recept. Software Training&Miscellaneous 600 600 600
TOTAL $5,040 $4,523 $4,523
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Clerk&Deputy IIMC Annual Dues; Renewal $120 $120 $120
Clerk&Deputy AMCA Annual Dues;Renewal 60 60 60
Clerk Election Officers of Arizona Dues; Renewal 30 30 30
Clerk AZ Records Manager Assoc. Dues;Renewal 100 100 100
Clerk Model City Tax Code Update;Renewal 20 20 20
TOTAL $330 $330 $330
25
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $0 $1,177
Computerization-Departmental 350 350 -
Computerization-Network 3,900 2,723 -
Upgrade Xerox Copier
$17,600 $17,600 $17,600
Casette Copier 500 500 500
486 PC 1,500 1,500 1,500
Codemaster Software 1,700 1,700 1,700
TOTAL CAPITAL OUTLAY $4,250 $4,250 $21,300 $21,300 $21,300
26
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Town Manager is responsible for the proper administration of the Town and serves as the administrative head
of government under control and direction of the Town Council as provided under Section 3-2-1 of the Town Code.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
There is a request to change the Intergovernmental Coordinator position from a consultant to a Town employee.
Major Capital Outlay requests include a new typewriter to replace the IBM currently used by staff of the
Manager's office. A 486 Laptop computer is also being requested this budget year. Justification is that
oftentimes employees wish to take work home but cannot do so because they do not have a computer on which to
load their working files. Additionally, these machines can be used by those clerking Board and Commission
meetings. The Manager's office is additionally requesting a portable/cellular phone. Often the Manager is out
of the office and unable to communicate with staff. A portable telephone will provide the Manager with the
ability to communicate with Councilmembers, staff and the public while in transit. Three chairs are being
requested by the Manager's office; one for each of the employees. Current chairs do not meet ergonomic
standards. Additionally, three screen filters are being requested. The Personnel Director has two filters on
loan on a trial basis and highly recommends that departments consider this purchase. In addition to cutting
glare, these screens filter out much of the harmful rays emitted by monitors. A Project Identification Board is
requested to track projects from inception through to completion. Finally, we are requesting a hard drive
upgrade as well as a mouse for the Personnel Director. The hard drive will provide the Director with better
security of personnel files.
Discussion on Existing Positions and Programs Terminated:
27
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $142,911 $150,756 $209,336 $209,336 $209,336
f ~i
OPERATIONS&MAINTENANCE 16,150 15,800 15,225 15,225 15,225
CAPITAL OUTLAY 5,267 5,300 5,425 2,925 2,925
DEBT SERVICE 0 0 _ 0 0 0
CONTINGENCY/RESERVE 0 0 15,000 15,000 15,000
TOTAL EXPENDITURES $164,328 $171,856 $244,986 $242,486 $242,486
28
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $116,534 $123,466 $172,860 $172,860 . $172,860
Group Insurance 6,907 6,898 10,192 10,192 10,192
Social Security 8,915 9,339 13,224 13,224 13,224
Retirement Contributions 8,158 8,631 12,020 12,020 12,020
Unemployment Compensation 0 0 600 600 600
Workers'Compensation 367 392 440 440 440
Other Employee Benefits 2,030 2,030 0 0 0
TOTAL PERS'L EXPENDITURES $142,911 $150,756 $209,336 $209,336 $209,336
29
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of No.of No.of
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Manager 1 1 $69,000 1 $69,000 1 $69,000
Administrative Assistant 1 1 24,015 1 24,015 1 24,015
Personnel Director 1 1 32,345 1 32,345 1 32,345
Governmental Relations Administrator 0 1 44,000 1 44,000 1 44,000
SUBTOTALS 3 4 169,360 4 169,360 4 169,360
MERIT 3,500 3,500 3,500
TOTAL-SALARIES&WAGES 3 4 $172,860 4 $172,860 4 $172,860
30
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Other Professional Services $8,600 $8,600 $0 $0 $0
Vehicle Repair&Maintenance 400 0 0 0 0
Equipment Repair&Maintenance 200 100 500 500 500
Communications&Postage 700 500 800 800 800
Advertising 0 0 2,500 2,500 2,500
Printing&Binding 1,000 1,000 1,000 1,000 1,000
.
Travel&Training 3,475 3,500 7,300 _ 7,300 7,300
Memberships&Subscriptions 775 800 1,575 1,575 1,575
Office Supplies 1,000 1,000 1,000 1,000 1,000
Miscellaneous Other Operating 0 300 550 550 550
.
TOTAL O&M EXPENDITURES $16,150 $15,800 $15,225 $15,225 $15,225
31
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Manager ACMA-Summer Workshop:Tucson,AZ $200 $200 $200
Manager ACMA-Winter Workshop: Location unknown 400 400 400
'
Manager League Conf.:Scottsdale,AZ 600 600 600
Manager ICMA Annual Conf.:Chicago, IL 1,600 1,600 1,600
Manager Others as Required: Location unknown 200 200 200
Admin.Asst. Software Training 200 200 200
Personnel Director IPMA 500 500 500
Personnel Director League Conference 400 400 400
Personnel Director Tuition Reimbursement Program 3,000 3,000 3,000
Personnel Director Others as Required: Location unknown 200 200 200
TOTAL $7,300 $7,300 $7,300
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Manager ICMA;renewal $500 , $500 $500
Manager ACMA;renewal 90 _ 90 90
Manager Star,Citizen&Territorial Newspaper;renewal 310 .. 310 310
Admin.Asst. AZ Municipal Management Asst.;new 25 25 25
Personnel Director IPMA;renewal 150 150 150
Personnel Director NESRA;renewal 150 150 150
Personnel Director Human Resource Guide;new 350 350 350
TOTAL $1,575 $1,575 $1,575
32
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $1,100 $1,074
Computerization-Departmental 1,500 1,503
Computerization-Network 2,667 2,723 _
Typewriter $500 $500 $500
Laptop 2,500 0 0
.
Cellular Phone 400 400 400
Ergonomic Chairs(3 ea.) 1,000 1,000 1,000
4
Screen Filters(3 ea.) 400 400 400
Project I.D. Board (VIB) 350 350 350
Hard Drive Upgrade 200_ 200 200
Mouse(Pers. Dir.) 75 75 75
TOTAL CAPITAL OUTLAY $5,267 $5,300 $5,425 $2,925 $2,925
33
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
CONTINGENCY/RESERVE:
Manager's Contingency
$0 $0 $15,000 $15,000 $15,000
I
TOTAL DEBT SERVICE/CONT. $0 $0 $15,000 $15,000 $15,000
34
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Finance Department is responsible for all financial activities of the Town including
accounting, budget development, coordination and analysis, financial statement preparation,
audit coordination, assessment district billing, managerial reporting and participation in a
variety of other administrative projects. The Department also coordinates the Town's risk
management program and acts as a purchasing agent for the Town.
The Department has a staff of four employees including a Finance Director, Accountant II,
Accountant I and Accounting Clerk.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
No new positions are requested.
$2,500 has been requested to upgrade the Finance Director's computer to a 486 machine.
Discussion on Existing Programs:
The Department revised the job descriptions of all positions in Fiscal Year 1993-94 to better
match position responsibilities and job requirements. This revision, along with computerization
upgrades should allow the department to fulfill it's responsibilities without any immediate
need for additional personnel.
35
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $147,519 $142,713 $150,994 $149,692 $149,692
OPERATIONS&MAINTENANCE 37,980 30,400 . 36,575 36,575 33,375
CAPITAL OUTLAY 12,485 12,485 2,500 2,500 2,500
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 3,500 0 , 0
TOTAL EXPENDITURES $197,984 $185,598 $193,569 $188,767 $185,567
36
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $117,362 $116,721 $120,481 $120,481 $120,481
Group Insurance 10,437 8,844 10,869 10,869 10,869
Social Security 8,980 8,852 8,996 8,996 8,996
Retirement Contributions 8,215 7,920 8,434 8,434 8,434
Unemployment Compensation 0 0 600 600 600
Workers'Compensation 365 376 614 312 312
Other Employee Benefits 2,160 0 1,000 0 0
TOTAL PERS'L EXPENDITURES $147,519 $142,713 $150,994 $149,692 $149,692
37
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Finance Director 1 1 $49,309 1 $49,309 1 $49,309
Accountant II 1 1 28,941 1 28,941 1 28,941
Accountant I 1 1 20,850 1 20,850 1 20,850
Accounting Clerk 1 1 17,153 1 17,153 1 17,153
SUBTOTALS 4 4 116,253 4 116,253 4 116,253
MERIT
4,228 16111,1
4,228
4,228
8
TOTAL-SALARIES&WAGES 4 4 $120,481 4 $120,481 4 $120,481
38
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $0 $1,400 $0 $0 $0
Outside Legal Services 2,000 1,000 1,000 1,000 1,000
Other Professional Services 17,000 15,000 15,800 15,800 12,600
Equipment Repair&Maintenance 3,500 3,000 3,600 3,600 3,600
Communications&Postage 1,050 1,000 1,100 1,100 1,100
Printing&Binding 2,000 1,100 1,425 1,425 1,425
Travel&Training 7,200 4,000 8,200 8,200 8,200
Memberships&Subscriptions 1,230 800 1,350 1,350 1,350
Office Supplies 3,900 3,000 4,000 4,000 4,000
Miscellaneous Other Operating 100 100 100 100 100
TOTAL O&M EXPENDITURES $37,980 $30,400 $36,575 $36,575 $33,375
e
39
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Accountant I Intermediate Govt'I Accounting San Francisco $1,500 $1,500 $1,500
Accountant II Governmental GAAP Update San Francisco 1,500 1,500 1,500
All Advanced Quattro Pro Training 400 400 400
All Advanced Wordperfect Training 400 400 400
Acct I&II Alpha Four Database SW Training 200 200 200
•
Finance Director Planning&Sale of Municipal Bonds, Phoenix 600 600 600
Finance Director Arizona Finance Officers Conference 400 400 400
Finance Director GFOA National Conference 2,000 2,000 2,000
Finance Director Risk Management Seminars(4) 800 800 800
Finance Director ADOC Economic Development Conference 400 400 400
TOTAL $8,200 $8,200 $8,200
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
F.D.&Acct II GFOA;Renewal $250 $250 $250
Finance Director ICMA Associate; Renewal 400 400 400
Library Governmental GAAP Guide; Renewal 225 225 225
Library GAAP Guide; Renewal 225 225 225
Finance Director PRIMA 225 225 225
Finance Director Arizona Finance Officers Association; Renewal 25 25 25
TOTAL $1,350 $1,350 $1,350
40
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $1,000 $566
Computerization-Departmental 3,950 3,885
Computerization-Network 7,535 8,034
Personal Computer-486 $2,500 $2,500 $2,500
TOTAL CAPITAL OUTLAY $12,485 $12,485 $2,500 $2,500 $2,500
41
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
CONTINGENCY/RESERVE: $0 $0 $3,500 $0 $0
TOTAL DEBT SERVICE/CONT. $0 $0 $3,500 $0 $0
42
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
DEPARTMENT DESCRIPTIONS/FUNCTIONS/GOALS:
There will be four full-time personnel working in the Legal Department when the new prosecutor arrives to
assume her duties on March 17th, 1994. The department has been operating understaffed since approximately the
end of January. The personnel as of March 17th,1994 are : Tobin Sidles, Town Attorney/Chief Prosecutor; Carol
Morgan, Town Prosecutor\Assistant Town Attorney; Beverly Bogardus, Paralegal; Sheila Moeur, Legal Secretary. In
addition the department is requesting a full-time Receptionist/Secretary to be added in July of 1994 and another
full-time attorney in January of 1995. The Legal Department serves as the legal advisor of the Manager, Town
Council, Department Heads, Staff, and the various Boards and Comissions. As in all cities and towns, the areas
of legal expertise and practice must run the entire legal gamut from elections, criminal law, personnel, land
use, contracts, etc. The office also functions as the Police Department legal advisor. This office prosecutes
all misdemeanor cases arising within the Town boundaries in the local Magistrate Court, the Superior Court, and
whatever other courts are necessary. The office this year intends to shift its focus and develop a trial team
concept along with the creation of litigation files. It is estimated this will take from one to two years to
build up to. While we are developing this program, our goal is provide professional legal advice in order to
prevent or minimize the Town's exposure for litigation and to increase the probability of success. The
department intends to litigate whatever cases are within its present capabilities while providing assistance to
the various inquiring agencies. This first fiscal year will require the extensive use of outside counsel. The
Legal Department has developed its own mission statement which reads " The Oro Valley Legal Department pledges
to work cooperatively with the Town Council, Town Manager and the citizens of Oro Valley to improve the quality
of life within the Town by identifying and working to resolve legal issues. The department will, whenever
possible, offer alternatives to costly litigation, although it will not shirk its responsibility in actively
litigating matters in order to protect the Town. The roles of the attorneys and staff must be and are important
and fundamental in protecting lives, property and holdings; and in addressing the concerns of the Town
residents. The Legal Department will do all it can to protect the Town, the Town values and the Town's
citizens."
DISCUSSION ON NEW POSITIONS,PROGRAMS AND CAPITAL OUTLAY REQUESTS:
The department is requesting a full-time receptionist/secretary to handle the phone, calendaring and walk-in
public. This will free up the time of the paralegal, legal secretary and attorneys and allow them to more
efficiently use their time in focusing on the legal questions which arise. The Legal Department intends to
embark on an ambitious project of creating in-house legal files for litigation work, along with providing
training in order to develop trial teams in order to better serve the Towns needs. Some office re-arrangement is
necessary and has already been started on. The department is also asking for another full-time attorney in
January to help with the anticipated caseload of research requests caused by the additions of new staff in other
departments. The funds for outside legal counsel must remain at least as high as last years request for this
year and may go even higher.This request is anticipated to start diminishing after this fiscal year. All capital
outlay requests are due to the department re-organization and consists of computer equipment, computer desks,
and a CD-ROM reader for the law library. We also intend to use the forfeiture funds to put on a gang education
class in conjunction with the Magistrate Court.
DISCUSSION ON EXISTING POSITIONS AND PROGRAMS TERMINATED:
The Legal Department has maintained a staff of four persons for several years. As other departments have
added new duties and responsibilities it has a direct correlation on the number of requests for legal opinions
and advice this department must handle. Despite cut-backs in the forfeiture areas, an easing of prosecution
policies, and the easing of contract review over the years the case loads in all areas have continued to
increase. The department has been reactive in its policies because of this load. The department has been given
the mission to transform itself into a pro-active program and is taking the first steps to phase in such a
program over the next couple of years. The addition of a receptionist is viewed as an absolute necessity to even
maintain the status quo, let alone begin this action. The extra attorney is important due to additions in other
departments.
43
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET-YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $175,773 $172,518 $222,734 $191,416 $191,416
OPERATIONS&MAINTENANCE 62,285 41,900 64,375 57,625 58,225
CAPITAL OUTLAY 6,980 7,500 10,046 7,696 9,656
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $245,038 $221,918 $297,155 $256,737 $259,297
44
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $143,416 $145,877 $183,226 $158,840 $158,840
Overtime Pay 1,906 200 2,000 0 0
,
Group Insurance 6,000 4,822 9,136 8,256 8,256
Social Security/Medicare 10,971 11,081 14,170 12,151 12,151
Retirement Contributions 10,039 10,211 12,966 11,119 11,119
,
Unemployment Compensation 0 0 900 750 750
Workers'Compensation 451 327 336 300 300
Other Employee Benefits 2,990 0 0 0 0
TOTAL PERS'L EXPENDITURES $175,773 $172,518 $222,734 $191,416 $191,416
45
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR BUDGET YEAR 1994-1995 1994-1995
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Attorney/Chief Prosecutor 1 1 $48,000 1 $48,000 1 $48,000
Asst.Town Attorney/Prosecutor 1 1 42,000 1 42,000 1 42,000
Paralegal 1 1 28,909 1 28,909 1 28,909
Legal Secretary 1 1 22,092 1 22,092 1 22,092
Receptionist/Secretary 0 1 14,500 1 14,500 1 14,500
Asst. Prosecutor 0 1 19,000 0 0 0 0
SUBTOTALS 4 6 174,501 5 155,501 5 155,501
3
33
9
7 5
3
9 ,
MERIT IT 2
8 ,33
E
TOTAL-SALARIES&WAGES 4 6 $183,226 5 $158,840 5 $158,840
46
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Outside Legal Services $15,000 5,000 15,000 4 20,000 20,000
Other Professional Services 4,500 2,500 6,000 2,500 3,100
Equipment Repair&Maintenance 4,900 4,900 4,900 4,900 4,900
Communications&Postage 3,500 2,500 3,500 2,500 2,500
Advertising 500 500 500 0 0
Printing&Binding 1,000 100 1,000 250 250
Travel&Training 9,550 7,000 9,550 6,950 6,950
Memberships&Subscriptions 2,635 2,000 2,925 2,925 2,925
Office Supplies 3,200 2,300 3,500 2,500 2,500
Miscellaneous Other Operating 2,500 100 2,500 4 100 100
Water Study: Outside Legal Services 15,000 15,000 15,000 15,000 15,000
TOTAL O&M EXPENDITURES $62,285 $41,900 $64,375 $57,625 $58,225
47
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATIONREQUEST REVIEW APPROVAL
_
Town Atty/Chief Pros.
NIMLO Reno $1,800 $1,800 $1,800
Town Atty/Chief Pros. NIMLO Washington 1,600 0 0
Town Atty/Chief Pros. City Attorney's Conference 600 600 600
Town Atty/Chief Pros. AMRRP-Risk Management Conference 250 250 250
Town Atty/Chief Pros. Pima County Bar Association CLE 100 100 100
Town Atty/Chief Pros. Arizona State Bar Association CLE 400 400 400
Town Atty/Chief Pros. Various-Miscellaneous 400 400 400
Asst.Town Attorney Arizona State Bar Association CLE 1,400 1,400 1,400
Asst.Town Attorney Governor's Office-Various 200 200 200
Asst.Town Attorney APAAC-Summer&Winter Conference 300 300 300
Asst.Town Attorney Land Use Law Conferences 1,000 0 0
Asst.Town Attorney Police-Policies&Procedures 500 500 500
Paralegal/Legal Various Miscellaneous 1,000 1,000 1,000
TOTAL $9,550 $6,950 $6,950
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Town Atty/Asst TA-Arizona State Bar Assoc.;renewal $700 $700 $700
Town Atty/Asst TA-Pima County Bar Assoc.;renewal 130 130 130
Town Atty/Chief Pros. NPELRA;renewal 160 160 160
Town Atty/Chief Pros. NIMLO;renewal 345 345 345
Town Atty/Chief Pros. Assoc.of Trial Lawyers of America;renewal 150 150 150
Town Atty/Chief Pros. AZ Criminal Justice P A;new 15 15 15
Paralegal/Legal Secy Tuscon Legal Secretaries Assoc.;renewal 150 150 150
Department Miscellaneous 150 150 150
Department Phoenix Newspapers AZ Business Gazette 50 50 50
Department Municipal Litigation Reporter 300 300 300
(Continued)
48
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Department Land Use Law&Zoning Digest 230 $230 $230
Department Manager's Legal Bulletin 50 50 50
Department Municipal Immunity Law Bulitin 70 70 70
Department The Lawyer's Pacific Reporter 125 125 125
Department Miscellaneous 300 300 300
TOTAL $2,925 $2,925 $2,925
49
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $6,800 $7,500
Computerization-Departmental 180 . 0
Law LibraryPublications $3,718 $3,718 $3,718
_
Cellular Phone 350 0 0
Computer Desks(2) 500 500 500
Blacks Law Dictionary Software 589 589 589
Legal Speller Software 389 389 389
CD Rom Carrousel&Reader 2,500 2,500 2,500
Laptop Computer 2,000 0 0
Management Information System 1,960
TOTAL CAPITAL OUTLAY $6,980 $7,500 $10,046 $7,696 $9,656
50
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
General Administration comprises the services necessary for the operation and maintenance of Town facilities.
Primary budget allocations include repair and maintenance of buildings and grounds, utilities, pool vehicle
repair and maintenance and liability insurance premiums. General Administration is used to account for monetary
transfers to other funds and an appropriated contingency amount.
New Positions:
A request has been made to terminate the outside contract for custodian services and hire an employee to perform
the work.
$8,000 for a Computer Technician Intern Program has been requested to update the GIS database as well as other
computer-related assignments.
51
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $0 $0 $21,666 $21,666 $21,666
OPERATIONS&MAINTENANCE 217,592 232,945 360,158 365,958 359,753
CAPITAL OUTLAY 61,954 39,400 58,200 60,700 224,136
OTHER FINANCING USES 671,856 671,856 1,499,872 1,360,619 973,456
CONTINGENCY/RESERVE 1,863,999 --- --- 3,060,554 3,211,534
e
TOTAL EXPENDITURES $2,815,401 $944,201 $1,939,896 $4,869,497 $4,790,545
52
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $0 $0 $15,523 $15,523 $15,523
Group Insurance 0 0 2,837 2,837 2,837
Social Security 0 0 1,187 1,187 1,187
Retirement Contributions 0 0 1,087 1,087 1,087
Unemployment Compensation 0 0 150 150 150
Worker's Compensation 0 0 882 882 882
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $0 $0 $21,666 $21,666 $21,666
53
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of No.of No.of
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Custodian 0 1 $15,523 1 $15,523 1 $15,523
SUBTOTALS 0 1 15,523 1 15,523 1 15,523
MERIT
0
0 0
TOTAL-SALARIES&WAGES 0 1 $15,523 1 $15,523 1 $15,523
54
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-ORO VALLEY TOWN HALL, LA CANADA DRIVE
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel $0 $0 $0 $8,000 $8,000
Water&Sewerage 5,170 3,600 4,000 4,200 4,200
Custodial&Landfill Fees 15,300 16,000 0 0 0
Vehicle Repair&Maintenance 6,000 3,000 3,200 3,200 3,200
Equipment Repair&Maintenance 400 9,550 9,500 9,500 9,500
Building Repair&Maintenance 4,000 2,000 9,400 9,400 9,400
Grounds Repair&Maintenance 11,480 14,000 12,600 12,600 12,600
Rentals 6,000 6,000 5,000 5,000 5,000
Insurance 48,242 40,000 88,308 88,308 82,103
Telephone Service 15,500 18,000 19,000 19,000 19,000
Travel and Training 0 1,200 0 0 0 ,
Office Supplies 3,000 1,800 4,900 4,900 4,900
Natural Gas&Electricity 25,000 25,000 28,000 30,000 30,000
Gasoline&Oil 3,600 3,300 4,500 4,500 4,500
.
Miscellaneous Other Operating 6,000 23,685 15,000 15,000 15,000
Tot Lot-Dennis Weaver Park 21,325 32,885 0 0 0
LgI/Eng Costs-Water Co.Aquisition 0 0 100,000 100,000 100,000
Annexation Expenses 0 0 10,000 10,000 10,000
TOTAL O&M EXPENDITURES $171,017 $200,020 $313,408 $323,608 $317,403
55
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-CALLE CONCORDIA
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Water&Sewerage $2,600 $2,600 $2,900 $2,900 $2,900
Custodial&Landfill Fees 10,500 6,000 0 0 0
Equipment Re air&Maintenance 2,000 2,000 2,100 2,100 2,100
p
Building Repair&Maintenance 3,000 1,200 1,500 1,500 1,500
Telephone Service 5,300 5,600 5,800 3,200 3,200
.
Office Supplies 1,500 1,100 1,200 1,200 1,200
Natural Gas&Electricity 10,100 11,600 12,800 9,000 9,000
Non-capitalized Equipment 1,925 1,925 0 0 0
Miscellaneous Other Operating 500 900 500 500 500
Moving Expenses 9,150 0 0 0 0
TOTAL O&M EXPENDITURES $46,575 $32,925 $26,800 $20,400 $20,400
56
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-POLICE FACILITY, LA CANADA DRIVE
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Water&Sewerage $0 $0 $1,450 $1,450 $1,450
Equipment Repair&Maintenance 0 0 1,000 1,000 1,000
.
Building Repair&Maintenance 0 0 1,000 1,000 1,000
Telephone Service 0 0 2,900 2,900 2,900
Office Supplies 0 0 600 600 600
Natural Gas&Electricity 0 0 12,000 14,000 14,000
.
Miscellaneous Other Operating 0 0 1,000 1,000 1,000
.
TOTAL O&M EXPENDITURES $0 $0 $19,950 $21,950 $21,950
57
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $10,500 $0
Vehicles 15,000 12,400 _
Computerization-Network 32,454 20,000
Improvements 4,000 7,000
Industrial Vaccum Cleaner $1,200 n $1,200 $1,200
Laptop Computer 0 2,500 2,500
P P P
Video Equipment-Council Chambers 17,000 17,000 17,000
Remodel Council Chambers 20,000 20,000 7,000
Sound System-Council Chambers 20,000 20,000 20,000
Remodel Calle Concordia Facility 150,000
Remodel Administration Building 4,500
Management Information Systems _ 1,980
Telecommunications Equipment 19,956
TOTAL CAPITAL OUTLAY $61,954 $39,400 $58,200 $60,700 $224,136
58
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OTHER FINANCING USES/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OTHER FINANCING USES:
Transfer to Highway Fund $88,368 $88,368 _ $615,111 $475,858 $472,695
Transfer to Development Services
Building Fund 0 0 400,000 400,000 16,000
Transfer to Police Facility
Construction Fund 408,228 408,228 311,321 311,321 311,321
Transfer to ETH Debt Service 175,260 175,260 173,440 173,440 173,440
SUBTOTAL: FINANCING USES 671,856 671,856 1,499,872 1,360,619 973,456
CONTINGENCY/RESERVE: 1,863,999 --- --- 3,060,554 3,211,534
I
I
TOTAL O.F.U./CONT. $2,535,855 $671,856 $1,499,872 $4,421,173 $4,184,990
II
,..w
IL 59
Development Services
TOWN OF ORO VALLEY
PLANNING & ZONING
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Planning and Zoning Department was established to administer the Town's General Plan and Zoning Ordinance
through established policies and procedures with adherence to sound public administration policies; to
communicate with the public in all planning and zoning matters; to provide staff assistance to the Council,
Planning Commission, Development Review Board and Board of Adjustment; To prepare amendments to the Oro Valley
Zoning Code as directed by the Town Council and Planning Commission; to coordinate with the Public Works
Department, Building Safety Department and other Town offices; to review and make recommendations to the
various Town Boards, Commissions and Town Council regarding development proposals and rezonings; to enforce the
subdivision, zoning and building codes of the Town; and to prepare and make recommendations for long range
planning studies to aid in the orderly growth and development of the Town.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Two new positions were approved for this department in the 4th quarter of FY 1993-94, which were not part of the
FY 1993-94 budget. Those positions of Planner I and Zoning Inspector were approved in March of 1993 to help the
department handle the large influx of development activity which resulted from the start-up of Rancho Vistoso.
The third new position which is requested for this FY 1994-95 is the position of Computer Technician. This
position will directly benefit all three departments within Development Services. The new "Permits" software
program will be jointly used by Building Safety, Public Works and Planning and Zoning to monitor and track
development in Oro Valley. The Computer Technician will be responsible for data input into this system as well
as data input and operations of the Mapinfo GIS system. These two programs are labor intensive and will require
a consistent level of interaction with them on a daily basis in order for any real proficiency and expertise to
develop related to their use.
The computer system this Department, as well as other departments are developing, is a hungry beast. This is
evidenced by the request for a Computer Tech. as well as our request for other computer hardware requests listed
under Capital Outlay. The new network file server we are requesting ($6986), replaces our current server which
is 95% full. It also will be serving all three departments within Development Services, as does our current
server. We are also requesting three new work stations for three new positions ($4500), a new GIS color
monitor($830), and a notebook/laptop computer to be used for meetings($2500).
The General Plan was approved in 1990 with an anticipated update of every five years. We are requesting funding
for a detailed update this year with the use of a consultant. Given the level of parcel specific detail that
the Commission looks for we anticipate this project will run as high as $60,000. In addition, the Tangerine
Corridor, if pursued this budget year will cost approximately $20,000.
I do not anticipate a large impact to my Department resulting from the "Peninsula" annexation. The property
owners in this area are in the process of platting the majority of non-platted property in this area. If this
annexation becomes a reality, the major impact will be on Building Safety and Public Works. We should be able
to handle the remaining non-zoned, non-platted areas (approximately 400 acres) with the existing and requested
staff.
Discussion on Existing Positions and Programs Terminated:
No existing positions or programs will be terminated this budget year.
61
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $257,177 $257,627 $360,185 $311,329 $311,329
OPERATIONS&MAINTENANCE 72,950 66,500 124,675 115,675 122,925
CAPITAL OUTLAY 24,030 24,030 16,358 12,358 14,258
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 50,000 50,000 50,000
TOTAL EXPENDITURES $354,157 $348,157 $551,218 $489,362 $498,512
62
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $208,881 $213,722 $289,583 $249,638 $249,638
Overtime 2,000 500 0 0 0
Group Insurance 13,793 15,490 26,079 23,574 23,574
Social Security/Medicare 14,703 14,975 22,153 18,754 18,754
Retirement Contributions 13,454 12,320 20,271 17,475 17,475
Unemployment Compensation 0 0 1,350 1,200 1,200
Workers'Compensation 903 620 749 688 688
Other Employee Benefits 3,443 0 00 , 0
r
TOTAL PERS'L EXPENDITURES $257,177 $257,627 $360,185 $311,329 $311,329
63
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Director 1 1 $51,225 1 $51,225 1 $51,225
Assurances Coordinator 0.67 1 23,906 0.67 15,938 0.67 15,938
Asst. Planning&Zoning Director 1 1 38,000 1 40,229 1 40,229
Planner II 1 1 34,000 1 35,087 1 35,087
Processing Clerk 1 1 20,000 1 18,011 1 18,011
Planner I 2 2 59,122 2 58,925 2 58,925
Zoning Inspector 1 1 25,861 1 25,861 1 25,861
Computer Tech. 0 1 23,679 0 0 0 0
SUBTOTALS 7.67 9 275,793 7.67 245,276 7.67 245,276
3
4 62
4 362 ,
1 790 ,
MERIT
3
TOTAL-SALARIES&WAGES 7.67 9 $289,583 7.67 $249,638 7.67 $249,638
64
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $45,000 $40,000 $80,000 $80,000 $87,250
Other Professional Services 850 6,000 7,500 2,500 2,500
Equipment Repair&Maintenance 2,500 2,500 2,500 2,500 2,500
Communications&Postage 3,000 2,200 3,000 2,200 2,200
Advertising 1,500 1,200 1,500 900 900
Printing&Binding 3,000 2,300 3,000 2,500 2,500
Travel&Training 9,250 6,500 16,075 16,075 16,075
Memberships&Subscriptions 3,850 1,500 4,100 4,100 4,100
Office Supplies 3,000 3,800 6,0004,500 4,500
1
Miscellaneous Other Operating 1,000 500 1,000 400 400
.
TOTAL O&M EXPENDITURES $72,950 $66,500 $124,675 $115,675 $122,925
65
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Clerk(5) Arizona APA Conference $1,500 $1,500 $1,500
DRB(5) Arizona APA Conference 1,500 1,500 1,500
Staff(3) Arizona APA Conference 900 900 900
.
P&Z Commission (2) APA National Conference 2,400 2,400 2,400
Staff(1) APA National Conference 1,200 1,200 1,200
Staff(1) APPM National Conference 1,200 1,200 1,200
Staff(1) ASLA National Conference 1,200 1,200 1,200
BOA(5) APA Workshop 375 375 375
P&Z Commission(5) APA Workshop 375 375 375
DRB(5) APA Workshop 375 375 375
Staff(5) APA Workshop 675 675 675
BOA (5) BOA Workshop 375 375 375
Staff(5) Computer Training 4,000 4,000 4,000
TOTAL $16,075 $16,075 $16,075
MEMBERSHIPS&ASSOCIATIONS
POSITION ASSOCIATION; RENEWAL OR NEW
DRB/Clerk/Staff APA Membership (19) $2,850 $2,850 $2,850
.
Director ASLA Membership 250 250 250
Asst.Dir./Planner II AICP Membership 500 500 500
Staff Books/Periodicals 500 500 500
TOTAL $4,100 $4,100 $4,100
66
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $11,200 $11,162
Computerization-Departmental 9,6309,951
_
Computerization-Network 3,200 2,917
Office Furniture $1,000 $1,000 $1,000
Computer Workstations(3) 4,500 3,000 3,000
Fileserver 6,986 6,986 6,986
DOS 6.2 Upgrade 350 350 350
Monitor 17" (GIS) 830 830 830
Modem 14400 Internal 192 192 192
Laptop Computer 2,500 0 0
Management Information Systems 1,900
TOTAL CAPITAL OUTLAY $24,030 $24,030 $16,358 $12,358 $14,258
67
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
CONTINGENCY/RESERVE: $50,000 $50,000 $50,000
*Special Census
TOTAL DEBT SERVICE/CONT. $0 $0 $50,000 $50,000 $50,000
68
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
Building Safety is a function of Development Services. Site Development plans, grading,
retaining walls, fire lanes, etc. are routinely reviewed by this department for their impact on
buildings. We coordinate our work with Planning & Zoning and Public Works.
Building Safety Department coordinates ail facets of building plan reviews for Code conformance
and the subsequent inspections process for construction for code conformance. All residential
building plans including apartment complexes are reviewed in house and all residential
construction inspections are done by Town staff. Residential construction activity accounts
for 95% of the work load. Commercial building plans are reviewed by outside consultants for
conformity to the Plumbing, Mechanical, Electrical and Structural Code. The Building and Fire
Safety reviews are done in-house. The Swimming Pool and Spa Code enforcement are the
responsibility of this department. This department also reviews the current editions of the
Uniform Building, Plumbing, Mechanical and Electrical Code and makes recommendations for
amendments and ultimate adoption. The Town has adopted the 1991 edition of the Uniform
Building Code, the 1991 Uniform Plumbing Code, the 1991 Uniform Mechanical Code, the 1991
Uniform Fire Code and the 1993 National Electrical Code.
The Building Official is the Buildings Maintenance Manager for the Town Facilities.
The Building Official is acting as Contract Administrator for new building construction such as
the new police facility.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
The Building Safety Department is currently issuing an average of 125 building permits per
month and is generating a revenue of approximately $100,000 per month. By surveying all the
contractors and developers currently doing business in the Town and estimating the number of
custom houses, apartment projects and miscellaneous remodelings, additions, swimming pools and
spas, etc., it is estimated that the construction activity wilt increase 17% in FY 1994/95.
Requests for inspections will increase from 70 to 90 per day to 82 to 106 per day. We will
respond to these requests with the equivalent of 4.5 inspectors. The Chief Building Inspector
will be in the field about half of each day. This department has purchased a new permit and
inspection tracking system which will increase the efficiency and accuracy of the clerical and
records part of the Building Safety department. The Town will be asked to adopt the 1994
Uniform Building Codes in November, 1994. Some travel and training is always necessary to keep
our staff up to date with the new codes. Certification of the building inspectors is made
possible with this training.
Discussion on Existing Positions and Programs Terminated:
Our existing full-time staff composed of a Building Official, a Chief Building Inspector, four
full-time building inspectors, a building clerk and clerk/receptionist should remain the same
in FY 1994/1995. A reclassification to administrative assistant from building clerk and a
part-time person to assist the clerical staff is requested. There is always a need for someone
to provide backup support in telephone answering, printing, copying, filing, running errands,
etc. The Chief Building Inspector will assist the Building Official in reviewing plans for
conformance with the codes and subsequent issuance of building permits. The department needs a
compact truck for each of its inspectors. It is anticipated that four compact trucks will be
in service by June, 1994. There remains a need to replace the 3/4 ton Ford truck that is
currently in use.
69
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $291,881 $247,652 $305,658 $303,376 $303,376
OPERATIONS&MAINTENANCE 27,160 20,960 33,730 24,780 25,780
CAPITAL OUTLAY 39,199 35,590 20,000 20,000 24,900
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $358,240 $304,202 $359,388 $348,156 $354,056
70
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $242,500 $198,260 $240,736 $238,466 $238,466
Overtime Pay 0 250 2,500 500 500
Group Insurance 14,111 16,200 22,582 24,395 24,395
Social Security/Medicare 14,053 15,034 18,608 ._ 18,608 18,608
Retirement Contributions 12,859 12,791 16,852 17,027 17,027
Unemployment Compensation 0 0 1,350 1,350 1,350
Workers'Compensation 4,659 3,617 3,030 3,030 3,030
..
Other Employee Benefits 3,699 1,500 0 0 0
TOTAL PERS'L EXPENDITURES i $291,881 $247,652 $305,658 $303,376 $303,376
71
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Building Official 1 1 $48,694 1 $48,694 1 $48,694
Building Clerk 1 0 0 1 19,730 1 19,730
Chief Inspector BuildingIns ector 1 1 37,197 1 37,197 37,197
Building Inspector 1 1 26,208 1 26,208 26,208
Building Inspector 1 1 26,208 1 26,208 1 26,208
Building Inspector 1 1 30,557 1 30,557 1 30,557
p
Building
Inspector 1 1 26,208 1 26,208 1 26,208
Clerk/Receptionist 1 1 14,274 1 14,274 1 14,274
Part-time Clerk 0 0.5 5,200 0.5 5,200 0.5 5,200
Administrative Assistant 0 1 22,000 0 0 0 0
SUBTOTALS 8 8.5 236,546 8.5 234,276 8.5 234,276
0
41
9
0
4
1
90
MERIT
............... .
419 ...
TOTAL-SALARIES&WAGES 8 8.5 $240,736 8.5 $238,466 8.5 $238,466
72
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $2,000 $0 $2,000 $0 $0
Consultants 12,000 8,000 12,000 8,000 8,000
Vehicle Repair&Maintenance 1,000 700 2,000 2,000 2,000
Equipment Repair&Maintenance 1,500 1,000 1,500 1,500 1,500
Communications&Postage 750 350 750 750 2,750
Advertising 0 400 200 0 0
Printing&Binding 1,500 2,000 3,000 3,000 2,000
Travel&Training 3,870 3,870 4,390 4,390 4,390
Memberships&Subscriptions 890 890 890 890 890
Office Supplies 3,000 2,500 3,500 2,500 2,500
Field Supplies 400 1,000 1,500 1,500 1,500
Miscellaneous Other Operating 250 250 2,000 250 250
TOTAL O&M EXPENDITURES $27,160 $20,960 $33,730 $24,780 $25,780
73
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Southern AZ Chapter ICBO,Southern Arizona
Building Official P . $390 $390 $390
BuildingOfficial ICBG A.B.M.Indianapolis 1,000 1,000 1,000
500
Building Inspector ICBO Advanced Training Seminar 500 500
'
Building Inspector ICBO Advanced Training Seminar 500 500 500
Building Inspector ector ICBG Advanced Training Seminar 500 500 500
Building Inspector ector ICBO Advanced Training Seminar 500 500 500
BuildingInspector ICBO Advanced Training Seminar 500 500 500
p 500
Bldg.Code Clerk Unknown Advanced Training Seminar Tucson 500 500
TOTAL $4,390 $4,390 $4,390
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
BuildingOfficial ICBO;renewal $160 $160 $160
'
Building Official IAPMO;renewal 160 160 160
Department NFPA;renewal 360
360 360
Department Uniform Building Codes Update;renewal _ 150 150 150
Building Inspector ICBG Southern Arizona Chapter;renewal 60
60 60
TOTAL $890 $890 $890
74
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $2,600 $1,398 $1,000
Computerization-Departmental 14,000 11,980 8,500
Computerization-Network 3,199 2,917 0
Vehicles 19,400 19,295 10,500
Drafting Stool&Lamp $300 $300
Drafting Table700 700
Permits Software-License Fee 7,000 7,000
Data Conversion Fee 800 800
Upgrade Existing PC 700 700
New Compact Truck 10,500 10,500
Management Information Systems 4,900
TOTAL CAPITAL OUTLAY $39,199 $35,590 $20,000 $20,000 $24,900
75
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
During the coming years the Public Works Department will be working to implement development impact fees, and
developing inspection procedures for subdivision projects and residential development. The Public Works
Department anticipates very high work loads in development review given the recent sale of the Rancho Vistoso
properties and the overall economic climate.
Other general fund related endeavors of the Public Works Department are work elements associated with
consideration of water company acquisition and maintenance/engineering of drainage facilities.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
This budget proposal includes staffing levels identified in the March 9, 1994, Study Session relating to
development services needs. Specifically, two civil engineering technicians, and one civil engineer have been
added to the FY 1994-95 Budget. The individuals in these positions will be responsible for inspection and
review of current development projects. Major capital outlay items include three computers for the newly
created positions and software for those computers. Some funding is also requested for furniture for those new
employees.
Discussion on Existing Positions and Programs Terminated:
No positions or programs are proposed for termination.
76
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $100,942 $98,695 $210,583 $202,053 $202,053
OPERATIONS&MAINTENANCE 32,200 18,400 43,300 41,400 41,400
CAPITAL OUTLAY 16,200 16,200 17,000 17,000 17,000
DEBT SERVICE 0 4 0 0 0 0
CONTINGENCY/RESERVE 0 0 4 0 0 0
TOTAL EXPENDITURES $149,342 $133,295 $270,883 $260,453 $260,453
77
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $81,655 $82,449 $165,938 $158,038 $158,038
Overtime Pay1,000 1,000 1,000 1,000 1,000
_
Group Insurance 7,857 5,908 15,675 4 15,675 15,675
Social Security/Medicare 4,717 4,733 12,360 12,770 12,770
Deferred Comp.Contributions 4,316 3,905 11,445 11,685 11,685
Unemployment Compensation 0 0 0 800 800
Workers'Compensation 697 700 4,165 2,085 2,085
Other Employee Benefits 700 0 0 0 0
TOTAL PERS'L EXPENDITURES $100,942 $98,695 $210,583 $202,053 $202,053
78
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Engineer 0.33 0.33 $17,086 0.33 $17,086 0.33 $17,086
Records Clerk 0.2 1 17,753 1 17,753 1 17,753
Community Service Field
Supervisor 0.1 0 0 0 0 0 0
Records Clerk 0.4 0 0 0 0 0 0
Civil Engineering Technician 2 3 94,323 3 86,423 *3 86,423
Civil Engineer 1 1 35,000 1 35,000 1 35,000
*Additional Technician
($31,340)to be hired 9/1/94
SUBTOTALS 4.03 5.33 164,162 5.33 156,262 5.33 156,262
MERIT RI
T 1,776 1 77
6
1,
77
6
TOTAL-SALARIES&WAGES 4.03 5.33 $165,938 5.33 $158,038 5.33 $158,038
79
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $5,000 $12,000 $12,000 $12,000 $12,000
Equipment Re air&Maintenance 1,000 300 500 500 500
p
Communications&Postage 200 600 1,000 1,000 1,000
Printing&Binding 500 500 500 500 500
Travel&Training 0 300 0 0 0
Office Supplies 2,000 3,500 4,800 4,800 4,800
NNon-capitalized Equipment 3,500 1,200 4,500 2,600 2,600
Water Study-Engr.Services 20,000 0 20,000 20,000 20,000
s
TOTAL O&M EXPENDITURES $32,200 $18,400 $43,300 $41,400 $41,400
80
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $13,000 $13,195
Computerization-Network 3,200 3,005 $2,000 $2,000 $2,000
Auto Cad/Road Calc 5,000 5,000 5,000
Furniture 2,500 2,500 2,500
Computers(3) 7,500 7,500 7,500
l■.
0
TOTAL CAPITAL OUTLAY $16,200 $16,200 $17,000 $17,000 $17,000
81
82
Police Department
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
MISSION STATEMENT OF THE ORO VALLEY POLICE DEPARTMENT:
The Oro Valley Police Department is a municipal law enforcement agency
dedicated to the protection of life and property and to the development and
utilization of the Department's human and material resources. The Department
enforces all applicable Federal, State and Municipal laws as well as all
applicable Town ordinances. The Department also promotes and enhances the
quality of public safety through cooperative enforcement with other agencies
and by increasing public awareness of criminal activities within the Town's
boundaries.
The functional goals of the department are as follows: the prevention of crime, the deterrence
of crime through apprehension of offenders, the recovery and return of property, the smooth
flow of traffic within the Town limits, the investigations of criminal acts and traffic
accidents, and the performance of appropriate public services. The Department continues to
commit itself to maintain its high Level of service to the community and to provide it with its
pro-active and innovative approach to law enforcement.
The primary objective of the Oro Valley Police Department continues to be, to strive for a
community free from crime and disorder, consistent with the value of a free society. In order
to accomplish this, the Department's role is to enforce the law in a fair and impartial manner
recognizing both the statutory and judicial limitations of police authority and the
constitutional rights of all persons.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
With the anticipated annexation of the Peninsula Area becoming a reality during FY 1994-95 and
the continuing increase of the population of Oro Valley, now estimated at approximately 11,500,
it will be necessary to add the following staff to the Oro Valley Police Department:
1. Five Sworn Officer positions,
2. One Public Information Specialist (Grant funded position),
3. One part-time Receptionist,
4. One Patrol Secretary,
5. One part-time Dispatcher July 1994, to full-time status January 1, 1995,
6. One part-time Records Clerk.
The justifications for the requested positions are as follows; the annexation of the peninsula
area would add approximately 2,300 residents to the Town's population, coupled with the present
estimated 11,500 persons living in Oro Valley it would bring our population to 13,800. To
maintain our present ratio of 2.82 officers per 1,000 population it would require a total of 39
officers. The requested addition of five (5) officers would leave our staffing at 2.60
officers per thousand which would bring us close to the recommended average of 2.5 officers per
1,000 population. As anticipated our call load has increased by 9.75% over 1992. To be exact,
there were a total of 23,933 incidents in 1993 compared to the 21,810 in 1992. Of further
significance is the increase in call load for the first two months of 1994, we show a total of
4,485 incidents as compared to the 3,952 incidents for the same period of 1993 or a 13.5
increase.
A third rationale is the fact that once the annexation becomes a reality a fourth beat will
have to be created and staffed. This is a fact that we have promoted in all our pre-annexation
meetings. If the annexation does not occur then the addition of two patrol officers would be
needed in order to stay even with the increase in the call load.
83
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK (Continued)
Discussion on New Positions, Programs and Major Capital Outlay Requests (Continued):
In addition I am once again requesting a Public Information Specialist position which would be
funded through a grant from the Governor's Office of Highway Safety. If the grant is approved
the position would be filled sometime after the start of the Federal Fiscal Year 1994/95.
We are in desperate need of support staff. I propose that we add another part-time
receptionist (bringing that position to full-time status) and a secretary. I might add that
with the exception of hiring the part-time receptionist approximately 18 months ago the Police
Department's support staff has not increased at all but as you can see the work load has more
than doubled. The same holds true for our communications personnel. I propose that we add a
part-time dispatcher. The part-time dispatcher would go to full-time status after January 1,
1995. I am also requesting the addition of a part-time (20 hours) Record Clerk position.
In my Capital Outlay request I am asking for six (6) patrol vehicles. These vehicles are to
replace vehicles that will be surpassing the 100,000 mile mark on their odometers. In addition
I will be asking for one motorcycle which was acquired through a grant in 1989. It presently
has approximately 66,000 miles and will have some 80,000 miles by the time we can replace it.
This bike has accumulated some $2,000.00 in repair bills during this fiscal year and needs to
be replaced.
In other Capital Outlay items I am asking to replace two of our 286 Deskpro computers with
486DX33 computers. The Deskpros which are presently in our Records Division would then be
utilized by our Field Lieutenant and the Patrol Secretary. A total of 25 Micro Cassette
Recorders will also be requested. These recorders have proven invaluable in confrontations
between officers and citizens after traffic stops or other hostile encounters.
Discussion on Existing Positions and Programs Terminated:
We are proposing the elimination of the LETN program. This training is to be replaced by a
formalized in-house training program. The reason for the elimination of this voluntary
training mode is a lack of participation by the officers and the need for training geared to
Oro Valley's needs.
84
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $1,753,451 $1,749,764 $2,101,204 $2,093,604 $2,082,088
OPERATIONS&MAINTENANCE 249,975 248,203 300,124 300,124 289,944
CAPITAL OUTLAY 146,832 63,439 201,017 199,367 116,367
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 104,342 104,342 104,342
TOTAL EXPENDITURES $2,150,258 $2,061,406 $2,706,687 $2,697,437 $2,592,741
85
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $1,287,856 $1,273,707 $1,572,742 $1,511,862 $1,501,557
Assignment Pay 8,400 8,400 8,400 8,400 8,400
Lead Officer Assignment Pay 0 0 7,200 7,200 7,200
Overtime 63,726 73,500 105,500 85,000 85,000
MANTIS Overtime 15,389 19,500 21,500 21,500 21,500
Uniform Allowance 22,320 21,300 24,840 23,760 23,760
Group Insurance 114,086 105,822 100,052 ` 142,792 142,792
Social Security/Medicare 97,182 105,196 101,503 124,998 124,210
Retirement Contributions 101,120 103,133 99,334 74,181 73,758
Deferred Compensation 0 0 0 36,208 36,208
Unemployment Compensation 0 0 0 7,575 7,575
Workers'Compensation 33,342 39,206 60,133 50,128 50,128
Other Employee Benefits 10,030 0 0 0 0
TOTAL PERS'L EXPENDITURES $1,753,451 $1,749,764 $2,101,204 $2,093,604 $2,082,088
86
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Chief of Police 1 1 $61,214 1 $61,214 1 $61,214
Administrative Assistant 1 1 30,622 1 30,622 1 30,622
Lieutenant 2 2 101,982 2 101,760 2 101,760
Administrative Sergeant 1 1 43,716 1 43,657 1 43,657
Patrol Sergeant 4 4 157,154 4 159,573 4 159,573
Detective 2 2 66,802 2 66,850 2 66,850
Detective(D.E.A.) 0 1 31,020 1 32,529 1 32,529
Patrol Officers 15 17 510,037 17 487,395 17 487,395
Training Officer ALETA 1 1 29,861 1 31,354 1 31,354
Administrative Officer 0 1 24,136 0 0 0 0
Motorcycle Officer 2 2 58,440 2 63480 2 63,480
School Resource Officer 1 1 33,564 1 29,737 1 29,737
K-9 Officer 0 1 28,645 1 28,645 1 28,645
Reserve Officers 3 3 40,000 3 40,000 3 40,000
Dispatch Supervisor 1 1 34,480 1 34,480 0 0
Dispatcher 5 5.75 120,908 5.75 122,034 6.5 132,848
Records Supervisor 1 1 24,274 1 24,274 0 0
Records Clerks 1 1.5 26,270 1.5 26,651 0 0
Reception ClerkNol.Coord. 0.5 1 17,460 1 17,460 1 17,460
File Clerk 0.5 0.25 2,413 0.25 2,413 0.25 2,413
Property/ID Technician 1 1 18,815 1 18,815 1 18,815
Patrol Secretary 0 1 20,176 1 20,176 1 20,176
Public Info Officer 1 1 25,584 1 25,584 1 24,274
Communications Supervisor 0 0 0 0 0 1 34,480
Records Clerk I 0 0 0 0 0 2 31,116
SUBTOTALS 44 51.5 1,507,573 50.5 1,468,703 50.75 1,458,398
MERIT15
65169 439 43159
TOTAL-SALARIES&WAGES 44 51.5 $1,572,742 50.5 $1,511,862 50.75 $1,501,557
87
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
f
, J ,
Other Professional Services $13,150 $12,900 $14,600 $14,600 $14,600
Custody of Prisoners 15,000 11,300 15,000 15,000 15,000
Vehicle Repair&Maintenance 25,900 29,975 . 36,850 36,850 36,850
Equipment Repair&Maintenance 11,875 12,400 13,040 13,040 13,040
Insurance 89,368 89,368 104,561 104,561 94,381
Communications&Postage 6,310 6,300 6,650 6,650 6,650
Printing&Binding 2,915 2,800 3,555 3,555 3,555
Travel&Training 13,685 12,700 14,070 _ 14,070 14,070
Memberships&Subscriptions 6,187 6,325 2,490 2,490 2,490
Office Supplies 8,000 8,000 8,700 8,700 8,700
Gasoline&Oil 40,295 39,420 43,000 43,000 43,000
Non-capitalized Equipment 1,965 1,965 5,350 5,350 5,350
Uniforms 5,575 5,900 4,830 4,830 4,830
Field Supplies 5,500 5,100 10,428 10,428 10,428
Miscellaneous Other Operating 4,250 3,750 17,000 17,000 17,000
TOTAL O&M EXPENDITURES $249,975 $248,203 $300,124 $300,124 $289,944
88
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Chief AACOP meetings(6) $500 $500 $500
Chief Alliance meetings(4) 200 200 200
Chief ALETA meetings (4) 200 200 200
Chief League meetings 475 475 475
Chief LECC Conference 425 425 425
Chief IACP Conference Albuquerque 1,135 1,135 1,135
Patrol Lt. IACP-Community Oriented Policing 590 590 590
4 Sargents IACP Advanced Supervisor Skills 1,675 1,675, 1,675
Detective Various 500 500 500
Detective Hostage Negotiation School 1,000 1,000 1,000
SRO Various 350 350 350
Records Various 450 450 450
Comm.Dispatchers Various 1,000 1,000 1,000
Comm.Dispatchers Training Tapes 400 400 400
Comm.Supervisor National APCO Conference 1,400 1,400 1,400
DARE Officer In Service Training(2) 120 120 120
Admin.Assistant Computer training 1,450 1,450 1,450
Sgt.Jones SW Risk Management 300 300 300
Prop/ID Technician Various 500 500 500
Miscellaneous Miscellaneous Trainings 1,400 1,400 1,400
TOTAL $14,070 $14,070 $14,070
89
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL
(Continued)
MEMBERSHIPS&SUBSCRIPTIONS
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION; RENEWAL OR NEW REQUEST REVIEW APPROVAL
Chief IACP/AACOP/Alliance Dues;renewal $225 $225 $225
SRO Various Publications;renewal 50 50 50
SGT Various Public.Nideos;renewal 250 250 250
Records TAVANolunteer Ctr Memb.;renewal 100 100 100
Communications APCO/US West Cross Dir.;renewal 210 210 210
Communications 911 Magazine;new 15 15 15
Department Wordperfect Magazine;renewal 28 28 28
Department Law&Order;renewal 30 30 30
Department S&S Laws/Liab.Report;renewal 220 220 220
Department Narcotic Laws;renewal 60 60 60
Department RMIN;renewal 150 150 150
Department AZ Narco Officer Assoc.;renewal 40 40 40
.
Department Homicide lnvestig.Asoc.;renewal 50 50 50
Department Comb.Titles 4,13,28 books;renewal 500 500 500
Department IACP Policy&Procedure;renewal 150 150 150
Department Police Law Journal;renewal _ 25 25 25
Department Police Magazine;renewal 30 30 30
Department Law Enforcement News;renewal 25 25 25
Department Nat'l Dir.of Law Enforc.;renewal 55_ 55 55
Department Arrest Law Bulletin;renewal 60 60 60
Department Nat'l Notary Assoc. Dues(2);renewal 52 52 52
Department N.R.A.Dues;renewal 25 25 25
DARE. National&State Dues;renewal 40 40 40
K-9 Unit NNDDA&ALECA Dues;renewal 100 100 100
TOTAL $2,490 $2,490 $2,490
90
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
,
Machinery&Equipment $100,332 $17,200
Patrol Cars(4) 46,500 46,239 $64,772 $64,772 $64,772
Vehicle-P.I.O. 12,500 12,500 12,500
K2100 Motorcycle 9,500 9,500 9,500
Refrigerator 550 550 550
Portable Radios 2,160 2,160 2,160
,
Ballistic Vests 6,955 6,955 6,955
Lightbars 675 675 675
Siren Systems 1,350 1,350 1,350
Bumper Sirens 900 900 900
Rear Prisoner Seats1,950 1,950 1,950
Stalker Radar 2,000 2,000 2,000
Ergonomic Chairs 1,320 1,320 1,320
Falcon Radar 1,400 1,400 1,400
Sony Micro Cassette Transcriber 880 880 880
Sony Cassette Transcriber 1,060 1,060 1,060
Dispatcher Head Sets 945 945 945
Camera System-8mm for DUI Car 1,650 0 0
Crime Scene Camera 750 750 750
Computers 486DX33 4,100 4,100 4,100
Four Drawer Lateral File 450 450 450
Secretarial Desk 250 250 250
Five Drawer Letter File 400 400 400
Headset for Receptionist 400 400 400
Sixteen Line Display Phones 1,100 1,100 1,100
Communications Center 83,000 83,000 0
TOTAL CAPITAL OUTLAY $146,832 $63,439 $201,017 $199,367 $116,367
91
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE: ,
CONTINGENCY/RESERVE: _ -
Contingency for Peninsula
Annexation: _
Personnel $64,754 $64,754 $64,754
Operations&Maintenance _ 2,990 2,990 2,990
Capital Outlay 36,598 36,598 36,598
Total Contingency: 104,342 104,342 104,342
TOTAL DEBT SERVICE/CONT. $0 $0 $104,342 $104,342 $104,342
92
Magistrate Court
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
Oro Valley Magistrate Court's function is to operate a model municipal court which administers justice in an
efficient and effective manner as well as demonstrating concern for the public by treating them with dignity,
respect and fairness.
Discussion on New Positions:
No new positions are requested.
Programs:
Visit local high schools educating youth groups regarding the consequences of a DUI arrest, including insurance
laws, Judge's sentencing, responsibilities and personal experiences.
Gang Violence Seminar is scheduled for June 22, 1994 at Sherton El Conquistador. This seminar is being presented
for the community at large, utilizing resources from the OVPD, Town Attorney, DPS and TPD to educate the
community regarding gangs and to learn what preventative measures can be taken.
Automate the Court to increase efficiency. Work with employees in the areas of time management, organizational
skills and team building. Set individual and team goals for the department. Working with the Arizona Supreme
Court to implement new statewide court software and totally automate current manual receipting procedures.
Design and implement OVPD officer orientation to the OVMC regarding completion of citations and court
procedures.
Coordinate with Town Attorney and Town Council to set up mechanism to handle Zoning Violations (hearing officer)
and change criminal zoning violations to civil violations (effective April 6, 1994).
Evaluate positions and salaries of staff to make sure there is parity with other Town employees and other
courts.
Capital Outlay Requests:
Equifax Collection Software; Utilize court collection software to obtain credit bureau information via skip
tracing and smart letters. Cost: $195.00
Chairs for clerks: 4 a approximate cost of $350.00 each, Total: $1,400.00
Current chairs are not ergonomic.
Computer Keyboard Trays: Five a approximate cost of $130.00 each, Total: $650.00
4 Drawer File Cabinet: Two a approximate cost of $250.00 each, Total: $500.00
Court is currently out of space for filing daily calendars, financial reports, etc. Our request for two file
cabinets will greatly improve our filing space problem.
Office Particians: Two partitians at approximate cost of $200.00 Court has recently installed partitions to
provide an individual working space for all clerks. We would like to continue aesthetically improving the court
working areas.
Microwave Oven: 1 a approximate cost of $125.00.
The current microwave is approximately seven years old and was donated to the jury room by Beverly Bogardus. It
does not work properly and we would like to replace it.
Security Panic Button: Approximate cost: $500-700. We are in the process of gathering information and costs
for a panic button for Judge Agrillo's bench. This security device will activate notification to the OVPD and
ensure a fast and appropriate response to emergency situations.
93
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $168,055 $158,671 $183,159 $179,928 $179,928
OPERATIONS&MAINTENANCE 100,275 71,250 107,684 84,484 82,110
CAPITAL OUTLAY 11,050 17,395 3,795 3,795 3,795
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 3,060 3,060 3,060
TOTAL EXPENDITURES $279,380 $247,316 $297,698 $271,267 $268,893
94
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $130,657 $129,417 $145,530 $142,710 $142,710
Overtime Pay 1,200 500 1,200 1,200 1,200
Group Insurance 13,787 9,940 13,665 13,665 13,665
Social Security/Medicare 10,087 9,819 11,224 11,009 11,009
Retirement Contributions 9,230 7,574 10,270 10,074 10,074
Unemployment Compensation 0 0 900 900 900
Workers'Compensation 603 421 370 370 370
Other Employee Benefits 2,491 1,000 0 0 0
TOTAL PERS'L EXPENDITURES $168,055 $158,671 $183,159 $179,928 $179,928
95
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Court Administrator 1 1 $24,136 1 $24,136 1 $24,136
Court Clerk 1 1 16,336 1 16,336 1 16,336
Traffic Clerk I 1 1 14,781 1 14,781 1 14,781
Traffic Clerk I l 1 1 17,153 1 17,153 1 17,153
Traffic Clerk ll 1 1 17,153 1 17,153 1 17,153
Magistrate 1 1 48,000 1 48,000 1 48,000
SUBTOTALS 6 6 137,559 6 137,559 6 137,559
1
MERIT T
7,971
5,151 5,151
15
TOTAL-SALARIES&WAGES 6 6 $145,530 6 $142,710 6 $142,710
96
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $5,000 $5,000 $10,900 $10,900 $10,900
Consultants 1,800 1,800 1,800 1,200 1,200
Outside Legal Fees 47,000 20,000 45,000 25,000 25,000
Other Professional Services 1,500 1,500 n 1,500 1,500 1,500
Jury Fees 1,225 900 1,000 1,000 1,000
Equipment Repair&Maintenance 2,500 2,000 2,500 2,500 2,500
Insurance 20,815 20,815 24,354 24,354 21,980
Communications&Postage 3,500 2,600 3,500 2,900 2,900
Advertising 500 500 500 0 0
Printing&Binding 3,000 3,000 3,000 3,000 3,000
Travel&Training 4,765 4,765 5,400 5,400 5,400
Memberships&Subscriptions 2,170 1,870 1,230 1,230 1,230
Office Supplies 4,500 4,500 5,000 5,000 5,000
Miscellaneous Other Operating 2,000 2,000 2,000 500 500
,
.
TOTAL O&M EXPENDITURES $100,275 $71,250 $107,684 $84,484 $82,110
97
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Judge Judicial College, Reno $1,600 $1,600 $1,600
Department Az Courts Assoc., Flagstaff 2,000 2,000 2,000
Court Administrator National Assoc.Court Mgmt,Chicago 1,000 1,000 1,000
Judge DUI Conference, Flagstaff 400 400 400
Department Miscellaneous Conferences 400 400 400
TOTAL $5,400 $5,400 $5,400
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW . I
Judge Magistrates Association;Renewal $25 $25 $25
Court Administrator Nat'l Association Court Management; Renewal 75 75 75
Department Arizona Revised Statutes;Renewal 650 650 650
Department Arizona Courts Association; Renewal 100 100 100
Judge Pima County Bar Association; Renewal 60 60 60
Judge Arizona State Bar Association; Renewal 295 295 295
Department Women as Managers; New 25 25 25
TOTAL $1,230 $1,230 $1,230
98
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $11,050 $17,395
Equifax Collection Software $195 $195 $195
.
Chairs(4) 1,400 1,400 1,400
Computer Keyboard trays 650 650 650
4 Drawer File Cabinet(2) 500 500 500
Partitions(2) 200 200 200
Microwave Oven 150 150 150
Security Panic Button 700 700 700
TOTAL CAPITAL OUTLAY $11,050 $17,395 $3,795 $3,795 $3,795
99
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE: $0 $0 $0 $0 $0
CONTINGENCY/RESERVE: 0 03,060 3,060 3,060
_
P
TOTAL DEBT SERVICE/CONT. $0 $0 $3,060 $3,060 $3,060
100
SPECIAL REVENUE FUNDS
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
L
HIGHWAY FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
LICENSES&PERMITS:
Road Permits $1,000 $12,000 $12,000 $12,000
STATE SHARED REVENUES:
Highway User Fuels Tax 490,000 515,000 547,000 547,000
L.T.A.F. (Lottery) 69,000 69,000 112,000 112,000
SUBTOTAL:STATE SHARED 559,000 584,000 659,000 659,000
,
FEDERAL GRANTS:
P.A.G.Reimbursement 120,000 0 120,000 120,000
CHARGES FOR SERVICES:
Engineer's Plan Review Fees 3,000 2,500 2,500 2,500
Community Services 1,000 500 500 500
SUBTOTAL:CHARGES FOR SERVICES 4,000 3,000 3,000 3,000
INTEREST INCOME: 1,000 5,000 3,000 3,000
MISCELLANEOUS: 3,000 4,000 5,000 5,000
SUBTOTAL:REVENUES 688,000 608,000 802,000 802,000
OTHER FINANCING SOURCES:
Transfers from General Fund 88,368 88,368 475,858 472,695
Transfers from C.A.R.F. 0 0 12,745 4 12,745
Financing from Leases 125,000 108,189 0 0
Carry Forward of Fund Balance 152,606 --- 107,281 107,281
.
Sale of Assets 0 17,000 0 0
SUBTOTAL:OTHER FINANCING SOURCES 365,974 213,557 595,884 592,721
TOTAL REVENUES&OTHER FINANCING SOURCES $1,053,974 $8217557 $1,397,884 $1,394,721
101
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Town's Public Works Department is responsible for the maintenance of all public roadways within the
community with the exception of those on the state highway system (Oracle Road and Tangerine Road east of First
Avenue). Maintenance functions normally performed along these roadways include the repair and maintenance of
traffic control devices, vegetation maintenance, landscape maintenance, pavement preservation, routine street
sweeping, storm damage repair, regrading of road shoulders and dirt roads, repair of pavement surface defects
and monitoring activities of others within Town right-of-way.
In addition to the maintenance function performed by the Town, the Public Works Department is also responsible
for insuring proper planning or new roadway improvements and a diligent review of Town streets for safety
concerns which may expose the Town to losses. It is the Public Works Department's Goal to systematically
improve Town arterial roadways in advance of growth. It is further the goal of the department to keep a
watchful eye on safety issues, particularly with respect to unsignalized intersections. Rapid growth results in
rapid changes in traffic patterns and the need for traffic control devices.
The inception, design and implementation of capital improvement projects relating to the Town streets and other
public facilities (with the exception of buildings) is the responsibility of the Town Public Works Department as
well. The proposed FY 1994-95 Budget includes several major capital projects to be designed and/or implemented.
The Public Works Department has to date been peripherally involved in mass transit and paratransit. An
intergovernmental agreement currently exists between the City of Tucson and the Town of Oro Valley for the
provision of fixed route transit along Oracle Road and paratransit within the ADA mandated service area. The
City of Tucson is facing severe budget constraints and is considering modifying the services provided to Oro
Valley. It is the Public Works Department's goal to address these changes as they occur and prepare for
contingency plans in the event service to the Town of Oro Valley is curtailed or modified.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
The Public Works Department budget proposal includes direction given to staff at the March 9 Study Session and
subsequent FY 1993-94 Budget modifications. The Highway Fund budget request includes 1.9 maintenance laborer
positions that were not shown in the FY 1993-94 original budget request. These laborer positions include one
full time employee, as well as three temporary seasonal employees recruited from local area schools. These
seasonal employees will assist the Town's Community Service Program in vegetation management and graffiti
removal.
'The peninsula annexation area has been included in this year's budget request. Specific improvements within the
peninsula area include overlay of Tangerine Road and Lambert Lane in areas where the pavement is deficient.
Pavement preservation is requested to be funded at higher levels than years previously due to a decline in the
pavement condition index report shown in our 1993 Micro Paver Report. Capital improvements proposed include the
installation of a traffic signal at the intersection of Lambert and La Canada and local matches for all projects
the Town is able to obtain during FY 1994-95 which have a federal participation of 75% or greater. Some safety
improvements are also proposed to the maintenance yard at 680 West Calle Concordia.
Equipment and vehicle requests for FY 1994-95 include a late model used cab and chassis to replace the existing
water truck, a new service truck to replace our eight year old service truck, and a replacement vehicle for the
Town Engineer.
Discussion on Existing Positions and Programs Terminated:
No positions or programs are to be terminated.
102
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $314,983 $315,523 $328,846 $329,044 $329,044
OPERATIONS&MAINTENANCE 494,491 384,211 618,410 620,410 617,247
CAPITAL OUTLAY 209,500 151,000 298,000 272,000 272,000
DEBT SERVICE 35,000 30,600 30,600 22,430 22,430
CONTINGENCY/RESERVE 0 0 154,000 154,000 154,000
TOTAL EXPENDITURES $1,053,974 $881,334 $1,429,856 $1,397,884 $1,394,721
103
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $246,279 $241,425 $245,965 $245,965 $245,965
Overime Pay 5,000 6,000 6,000 6,000 6,000
Group Insurance 16,678 22,225 22,015 23,822 23,822
Social Security 16,974 17,804 19,854 19,275 19,275
Retirement Contributions 15,532 14,692 16,614 17,637 17,637
Unemployment Compensation 0 0 0 1,585 1,585
Workers'Compensation 9,720 13,377 18,398 • 14,760 14,760
Other Employee Benefits 4,800 0 0 0 0
TOTAL PERS'L EXPENDITURES $314,983 $315,523 $328,846 $329,044 $329,044
104
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Engineer 0.67 0.67 $34,689 0.67 $34,689 0.67 $34,689
Assistant Town Engineer 1 1 39,608 1 39,608 1 39,608
Street Maintenance Supervisor 1 1 28,080 1 28,080 1 28,080
Crew Foreman II 1 0 0 0 0 0 0
Crew Foreman I 1 0 0 0 0 0 0
Crew Foreman 0 1 20,850 1 20,850 1 20,850
Heavy Equipment Operator 1 2 46,796 2 46,796 2 46,796
Civil Eng. Intern-Part Time 0.8 1 9,100 1 9,100 1 9,100
Records Clerk 0.4 0 0 0 0 0 0
Community Service Field Supv. 0.9 1 21,158 1 21,158 1 21,158
Records Clerk 0.6 0 0 0 0 0 0
Laborer 1.3 1.9 24,700 1.9 24,700 1.9 24,700
Clerk Typist 0 1 13,592 1 13,592 1 13,592
SUBTOTALS 9.67 10.57 238,573 10.57 238,573 10.57 238,573
MERIT
iiiiliNiMiiiiiNiliiiiiiiiiiiniManini,iiie7 39
2
J
i:
iliiiMiniMini 7,392 7,392
TOTAL-SALARIES&WAGES 9.67 10.57 $245,965 10.57 $245,965 10.57 $245,965
105
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $138,000 $27,000 $167,000 $167,000 $167,000
Water&Sewer 10,000 7,000 10,000 10,000 10,000
Custodial&Landfill Fees 2,000 . 2,000 3,000 3,000 3,000
Vehicle Repair&Maintenance 4,100 . 3,200 4,000 4,000 4,000
Equipment Repair&Maintenance 16,100 20,000 20,000 22,000 22,000
Building Repair&Maintenance 2,000 1,000 1,000 1,000 1,000
Grounds Repair&Maintenance 10,000 9,000 18,000 18,000 18,000
Street Maintenance 38,000 38,000 38,000 38,000 38,000
Street Improvements: 140,000 140,000
Lambert Lane 9,315 9,315 9,315
First Avenue 1,308 1,308 1,308
Monte Del Oro
23,742 23,742 23,742
Shadow Mountain Estates 18,600 18,600 18,600
Oro Valley Estates 39,026 39,026 39,026
Foothills Business Park 7,275 7,275 7,275
Valaro Drive 1,870 1,870 1,870
Oro Valley Townhomes 3,251 3,251 3,251
Sun City Unit 3
14,784 14,784 14,784
Sun City Unit 5 23,021 23,021 23,021
Neighborhood 7 37,453 37,453 37,453
Rancho Vistoso Blvd 16,299 16,299 16,299
Linda Vista
6,056 6,056 6,056
Rentals 10,000 12,000 12,000 12,000 12,000
Insurance 30,761 30,761 35,990 35,990 32,827
Communication&Postage 4,000 3,800 4,000 4,000 4,000
Advertising 200 800 600 600 600
Printing&Binding 100 300 200 200 200
Travel&Training 3,580 2,000 2,550 2,550 2,550
Memberships&Subscriptions 650 650 970 970 970
Office Supplies 1,500 1,200 1,200 1,200 1,200
Natural Gas&Electricity 11,500 10,000 11,000 11,000 11,000
Gasoline&Oil 11,500 7,000 10,000 10,000 10,000
Non-capitalized Equipment 4,000 4,000 6,000 6,000 6,000
Uniforms
2,500 2,500 2,900 2,900 2,900
Field Supplies 6,000 7,000 8,000 8,000 8,000
Public Transit 48,000 55,000 60,000 60,000 60,000
TOTAL O&M EXPENDITURES $494,491 $384,211 $618,410 $620,410 $617,247
106
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Asst.Town Engineer AFMA(unknown) $450 $450 $450
Town Engineer APWA(unknown) 400 400 400
Town Engineer ASCE(unknown) 100 100 100
Staff Empire Machinery 1,000 1,000 1,000
Staff Technology Transfer(unknown) 600 600 600
TOTAL $2,550 $2,550 $2,550
•
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Asst.Town Engineer AFMA $100 $100 $100
Town APWA, Paver 620 620 620
Town ATSSA 50 50 50
Town Engineer ASCE 200 200 200
TOTAL $970 $970 $970
107
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Improvements $63,000 $20,000
Machinery&Equipment 146,500 131,000
Traffic Signal Lambert&La Canada $120,000 $120,000 $120,000
Rancho Sonora Drive Improvement 7,000 7,000 7,000
Monte Del Oro Improvement 27,000 27,000 27,000
La Canada-ADOT Plan Reviews 9,000 9,000 9,000
Highway Yard Improvements 22,000 22,000 22,000
Calle Loma Linda Culvert 35,000 35,000 35,000
Water Truck 26,000 0 0
One&One Half Ton Service Truck 34,000 34,000 34,000
Sport Utility Vehicle 18,000 18,000 18,000
TOTAL CAPITAL OUTLAY $209,500 $151,000 $298,000 $272,000 $272,000
108
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
Lease Purchase-Sweeper $35,000 $30,600 $30,600 $22,430 $22,430
CONTINGENCY/RESERVE:
Contingency for Peninsula
Annexation:
Street Maintenance 10,000 10,000 10,000
Street Improvements 144,000 144,000 144,000
Total Contingency 154,000 154,000 154,000
TOTAL DEBT SERVICE/CONT. $35,000 $30,600 $184,600 $176,430 $176,430
109
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
SEIZURES&FORFEITURES FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL i REVIEW APPROVAL
REVENUES:
D.E.A.OT Reimbursement $8,000 $8,000 $9,100 $9,100
Forfeitures-State&Local 95,000 35,000 25,000 25,000
Forfeitures-Federal 5,000 0 25,000 85,000
Forfeitures-Legal Dept. 26,875 450 3,500 3,500
Interest-Investments 1,000 i 5,000 1,000 1,000
SUBTOTAL: REVENUES 135,875 48,450 63,600 123,600
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance 202,383 --- (40,619) (17,619)
TOTAL REVENUES&OTHER FINANCING SOURCES $338,258 $48,450 $22,981 $105,981
110
TOWN OF ORO VALLEY
POLICE
SEIZURES & FORFEITURES
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
MISSION STATEMENT OF THE ORO VALLEY POLICE DEPARTMENT:
The Oro Valley Police Department is a municipal law enforcement agency
dedicated to the protection of life and property and to the development and
utilization of the Department's human and material resources. The Department
enforces all applicable Federal, State and Municipal laws as well as all
applicable Town ordinances. The Department also promotes and enhances the
quality of public safety through cooperative enforcement with other agencies
and by increasing public awareness of criminal activities within the Town's
boundaries.
The functional goals of the department are as follows: the prevention of crime, the deterrence
of crime through apprehension of offenders, the recovery and return of property, the smooth
flow of traffic within the Town limits, the investigations of criminal acts and traffic
accidents, and the performance of appropriate public services. The Department continues to
commit itself to maintain its high level of service to the community and to provide it with its
pro-active and innovative approach to law enforcement.
The primary objective of the Oro Valley Police Department continues to be, to strive for a
community free from crime and disorder, consistent with the value of a free society. In order
to accomplish this, the Department's role is to enforce the law in a fair and impartial manner
recognizing both the statutory and judicial limitations of police authority and the
constitutional rights of all persons.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Seizure and Forfeiture funds are being requested for the Operation and Maintenance of the K-9
Unit, D.A.R.E. Officer and the SWAT Team. Only one request has been made in the area of
Capital Outlay for the K-9 Unit. The request is for a video camera to be mounted on the K-9
Unit vehicle to record searches.
Discussion on Existing Positions and Programs Terminated:
Due to the restricted amount of funds available this year in the Seizure & Forfeiture Account
all personnel expenses have been transferred back into the Police Department General Account
for Fiscal Year 1994-1995.
111
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $88,848 $92,181 $0 $0 $0
OPERATIONS&MAINTENANCE 6,950 11,800 13,831 13,831 13,831
CAPITAL OUTLAY 585 13,700 1,650 1,650 84,650
DEBT SERVICE 0 0 0 0 0
OTHER FINANCING USES 215,000 137,000 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0 ,
TOTAL EXPENDITURES $311,383 $254,681 $15,481 $15,481 $98,481
112
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $62,424 $63,860 $0 $0 $0
,
Overtime 4,775 8,000 0 0 0
.
Uniform Allowance 1,470 1,470 0 0 0
r
Group Insurance 5,715 5,570 0 0 0
Social Security/Medicare 4,775 5,497 0 0 0
Retirement Contributions 4,969 5,720 0 0 0
Unemployment Compensation 0 0 i 0 0 0
Workers'Compensation 3,515 2,064 4 0 0 0
Other Employee Benefits 1,205 4 0 0 0 0
TOTAL PERS'L EXPENDITURES $88,848 $92,181 $0 $0 $0
113
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1994-1995
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of No.of No.of
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Detective 1 0 $0 0 $0 0 $0
K-9 Officer 1 0 0 0 0 0 0
SUBTOTALS 2 0 $0 0 $0 0 $0
MERIT
TOTAL-SALARIES&WAGES 2 0 $0 0 $0 0 $0
114
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Vehicle Repair&Maintenance $4,300 $7,500 $0 $0 $0
Travel&Training 0 500 2,100 2,100 2,100
Memberships&Subscriptions 0 0 1,481 1,481 1,481
Office Supplies 0 400 0 0 0
Field Supplies 2,650 3,400 5,745 5,745 5,745
Miscellaneous Other Operating 0 0 4,505 4,505 4,505
TOTAL O&M EXPENDITURES $6,950 $11,800 $13,831 $13,831 $13,831
115
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
SWAT Mesa School-2 officers $900 $900 $900
K-9 Unit Handler Course,Corpus Christi,Texas 1,200 1,200 1,200
TOTAL $2,100 $2,100 $2,100
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Department Nat'l Tactical Officers Assoc.Books;renewal $100 $100 $100
D.A.R.E. D.A.R.E.Officer Training Videos 1,381 1,381 1,381
TOTAL $1,481 $1,481 $1,481
116
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $585 $13,700
K-9 Unit Video Camera $1,650 $1,650 $1,650
Communications Equipment 83,000
TOTAL CAPITAL OUTLAY $585 $13,700 $1,650 $1,650 $84,650
117
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OTHER FINANCING USES/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OTHER FINANCING USES:
Transfers out to Police Facility
Construction Fund $215,000 $137,000 $0 $0 $0
CONTINGENCY/RESERVE: 0 0 0 0 0
TOTAL FINANCING USES/CONT. $215,000 $137,000 $0 $0 $0
118
TOWN OF ORO VALLEY
LEGAL
SEIZURES & FORFEITURES FUND
FISCAL YEAR 1994-1995
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Legal Department handled forfeitures case up until June of 1993. At this time differences in opinion as
to allowed uses and the release policy as well as the increasing caseload caused the Legal Department to drop
this service and refer these cases to the Pima County Attorneys office. There is only one forfeiture case left
and this case was appealed to the Arizona Supreme Court where we won. The department has no plans in the future
to resume this service.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Any money allocated to the Legal Department from this account is from the older forfeiture cases that are now
closed. This money must only be spent for law enforcement purposes and must bear a direct relation to
racketeering offenses. The Legal Department intends to use this remaining money on computers and related capital
expenses for the prosecution of racketeering offenses, a seminar for the public on gangs in conjunction with the
Magistrate Court, and expanded training for the attorneys in the area of drug and gang prosecution. The
specifics are unavailable until the new prosecutor has a chance to become familiar with the present system and
suggest areas where this money may be used. The money is kept in the Pima County Attorneys Office sub-account,
and this office must submit requests to the County for approval of the release and use of the money.
119
TOWN OF ORO VALLEY
LEGAL
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
•
PERSONNEL $0 $0 $0 $0 $0
OPERATIONS&MAINTENANCE 0 100 1,500 1,500 1,500
CAPITAL OUTLAY 26,875 1,000 7,000 6,000 6,000
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $26,875 $1,100 $8,500 $7,500 $7,500
120
TOWN OF ORO VALLEY
LEGAL
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Travel&Training $0 $100 $1,500 $1,500 $1,500
TOTAL O&M EXPENDITURES $0 $100 $1,500 $1,500 $1,500
121
TOWN OF ORO VALLEY
LEGAL
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-'95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Town Atty/Chief Pros. APAAC Seminar-Gang Prosecutions $300 $300 $300
Town Atty/Chief Pros. APAAC Seminar-Gang Prosecutions 300 300 300
Town Atty/Chief Pros. Scam Artist Seminar 900 900 900
TOTAL $1,500 $1,500 $1,500
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
TOTAL $0 $0 $0
122
LEGAL
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $24,130 $1,000
Computerization-Departmental 2,745 0
486 PC's(2) $3,600 $3,600 $3,600
Legal Statistics Program 400 400 400
Cellular Phone 1,000 0 0
Laptop Computer 2,000 2,000 2,000
TOTAL CAPITAL OUTLAY $26,875 $1,000 $7,000 $6,000 $6,000
123
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
CAPITAL ASSET REPLACEMENT FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Interest $0 $1,500 $0 $0
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance 69,825 --- 12,745 12,745
TOTAL FINANCING SOURCES $69,825 $1,500 $12,745 $12,745
124
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
CAPITAL ASSET REPLACEMENT FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $0 $0 $0 $0 $0
OPERATIONS&MAINTENANCE 0 0 0 0 0
CAPITAL OUTLAY 69,825 59,000 0 0 0
OTHER FINANCING USES 0 0 12,745 12,745 12,745
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $69,825 $59,000 $12,745 $12,745 $12,745
125
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
CAPITAL ASSET REPLACEMENT FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $60,000 $59,000 $0 $0 , $0
,
Contingency/Reserve 9,825 0 0 0 0
_
Transfer to Highway Fund 0 0 12,745 12,745 12,745
TOTAL $69,825 $59,000 $12,745 $12,745 $12,745
126
DEBT SERVICE/
CAPITAL PROJECT FUNDS
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
VALLE DEL ORO PAVING DISTRICT FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 199471995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Interest-Special Assessments $1,848 $1,900 $1,122 $1,122 ,
Principal-Special Assessments 7,961 8,000 6,634 6,634
Penalties-Special Assessments 0 0 0 0
SUBTOTAL: REVENUES 9,809 9,900 7,756 7,756
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance (8,464) --- (1,761) (1,761)
TOTAL REVENUES&OTHER FINANCING SOURCES $1,345 $9,900 $5,995 $5,995
127
TOWN OF ORO VALLEY
DEBT SERVICE
VALLE DEL ORO PAVING DISTRICT FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OPERATIONS&MAINTENANCE:
Outside Legal
Services $250 $0 $0 $0 $0
Advertising 100 0 0 0 0
SUBTOTAL:O&M 350 0 0 0 0
DEBT SERVICE:
Interest Payments 995 995 995 995 995
Principal Payment 0 0
5,000 5,000 5,000
SUBTOTAL:DEBT SERVICE 995 995 5,995 5,995 5,995
a
TOTAL EXPENDITURES $1,345 $995 $5,995 $5,995 $5,995
128
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
NARANJA ROAD IMPROVEMENT DISTRICT FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Interest-Investments $2,800 $5,300 $5,000 $5,000
Interest-Special Assessments 42,592 36,800 28,097 28,097
Principal-Special Assessments 95,000 88,600 70,465 70,465
Penalties-Special Assessments 1,500 1,100 1,000 1,000
Miscellaneous 1,100 100 500 500
SUBTOTAL: REVENUES 142,992 131,900 105,062 105,062
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance 1,321 --- 25,663 25,663
TOTAL REVENUES&OTHER FINANCING SOURCES $144,313 $131,900 $130,725 $130,725
129
TOWN OF ORO VALLEY
DEBT SERVICE
NARANJA ROAD IMPROVEMENT DISTRICT FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OPERATIONS&MAINTENANCE:
Outside Legal Services $1,800 $0 $0 $0 $0
Other Professional Services 800 800 800 800 800
Communications&Postage 225 200 250 250 250
Advertising 400 300 400 400 400
Office Supplies 50 100 125 125 125
SUBTOTAL:O&M 3,275 1,400 1,575 1,575 1,575
DEBT SERVICE:
Principal Payments 95,000 95,000 ' 90,000 90,000 90,000
P ,
Interest Payments 46,038 46,038 39,150 39,150 39,150
SUBTOTAL: DEBT SERVICE 141,038 141,038 129,150 129,150 129,150
TOTAL EXPENDITURES $144,313 $142,438 $130,725 $130,725 $130,725
130
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
ENGLE TOWN HALL DEBT SERVICE FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
OTHER FINANCING SOURCES:
Transfers in from General Fund $175,260 $175,260 $173,440 $173,440
Interest Investments 0 100 0 0
Carry Forward of Fund Balance 0 --- --- ---
TOTAL FINANCING SOURCES $175,260 $175,360 $173,440 $173,440
131
TOWN OF ORO VALLEY
DEBT SERVICE
ENGLE TOWN HALL DEBT SERVICE FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OPERATIONS&MAINTENANCE:
Other Professional Services $2,000 $1,800 $2,000 $2,000 $2,000
DEBT SERVICE:
Principal Payments 110,000 110,000 115,000 115,000 115,000
Interest Payments 63,260 63,260 56,440 56,440 56,440
SUBTOTAL: DEBT SERVICE 173,260 173,260 171,440 171,440 171,440
TOTAL EXPENDITURES $175,260 $175,060 $173,440 $173,440 $173,440
132
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
POLICE FACILITY CONSTRUCTION FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Interest Income $0 $10,000 $0 $0
.
OTHER FINANCING SOURCES:
Transfers in from General Fund 408,228 486,228 311,321 311,321
Transfers in from Seizures&Forfeitures Fund 215,000 137,000 0 0
Carry Forward of Fund Balance 173,000 --- 420,400 420,400
SUBTOTAL:OTHER FINANCING SOURCES 796,228 623,228 731,721 731,721
e
1
TOTAL FINANCING SOURCES $796,228 $633,228 $731,721 $731,721
133
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
POLICE FACILITY CONSTRUCTION FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CAPITAL OUTLAY:
Police Facility-Construction $796,228 $350,000 $628,506 $628,506 $628,506
Architect-Eng. Fee 0 66,000 16,000 16,000 16,000
Construction Materials Testing 0 0 4,500 4,500 4,500
Carpet-Window Covering 0 0 18,000 18,000 18,000
Sewer Connection Fee 0 0 9,200 9,200 9,200
Electric, Phone&Cable Ext. 0 0 2,000 2,000 2,000
Lockers, Cabinets,Misc. Furnishings 0 0 22,000 22,000_ 22,000
Security System 0 0 12,000 12,000 12,000
-.
Contingency for Change Orders 00 19,515 19,515 19,515
TOTAL EXPENDITURES $796,228 $416,000 $731,721 $731,721 $731,721
134
TOWN OF ORO VALLEY
FISCAL YEAR 1994-1995
DEVELOPMENT SERVICES BUILDING CONSTRUCTION FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1993-1994 1994-1995
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
OTHER FINANCING SOURCES:
Transfers in from General Fund $0 $0 $400,000 $16,000
SUBTOTAL:OTHER FINANCING SOURCES 0 0 400,000 16,000
TOTAL FINANCING SOURCES $0 $0 $400,000 $16,000
135
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
DEVELOPMENT SERVICES BUILDING CONSTRUCTION FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CAPITAL OUTLAY: _
Building $0 $0 $400,000 $400,000 $0
Architectural Design 0 0 0 0 16,000
.
TOTAL EXPENDITURES $0- $0 $400,000 $400,000 $16,000
136
Other Information
RESOLUTION NO. (R) 94-35
RESOLUTION FOR THE ADOPTION OF THE BUDGET
FISCAL YEAR 1994-95
WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304,
A.R.S., the Town Council did, on July 6, 1994 make an estimate of the different amounts
required to meet the public expenditures for the ensuing year, also an estimate of revenues from
sources other than direct taxation, and the amount to be raised by taxation upon real and personal
property of the Town of Oro Valley, and
WHEREAS, in accordance with said sections of said title, and following due public notice, the
Council met on July 20, 1994, at which meeting any taxpayer was privileged to appear and be
heard in favor of or against any of the proposed expenditures or tax levies, and
WHEREAS, it appears that publication has been duly made as required by law, of said estimates
together with a notice that the Town Council would meet on July 20, 1994, at the office of the
Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates,
and
WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the
aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore
be it
RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying
schedules as now increased, reduced or changed by and the same are hereby adopted as the
budget of the Town of Oro Valley for the fiscal year 1994-95.
PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,
Arizona this 20th day of July, 1994.
Richard S. Parker, Mayor
ATTEST:
C4x,„(,Z
Kathryn E. Cuvelier, Town Clerk
APPROVED AS TO FO •
Tobin Sidles, Town Attorney
137
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TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
GENERAL FUND:
Local Taxes:
Local Sales $1,525,000 $2,250,000 $2,272,000
Occupancy 107,000 135,000 135,000
Renters' 125,000 90,000 90,000
Cable Franchise 40,000 48,000 50,000
Licenses& Permits:
Business 32,000 38,000 38,000
Building 840,000 1,208,000 1,189 000
Miscellaneous Permits 11,000 15,500 15,500
Intergovernmental Revenues:
County Shared 65,000 65,000 67,000
State Shared 897,000 885,000 952,000
State Grants 144,000 62,195 122,500
Federal Grants 109,000 125,000 152,000
Charges for Services 78,500 133,550 165,500
Fines 225,000 230,000 235,000
Interest on Investments 125,000 150,000 140,000
Miscellaneous Revenues 4,000 1,625 1,500
TOTAL GENERAL FUND $4,327,500 $5,436,870 $5,625,000
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscalY ear.
SCHEDULE C (1 of 3)
139
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
SPECIAL REVENUE FUNDS:
HIGHWAY FUND:
Licenses& Permits $1,000 $12,000 $12,000
Intergovernmental Revenues:
Highway Users Fuels Tax 490,000 515,000 547,000
Local Transportation Assistance 69,000 69,000 112,000
Federal Grants 120,000 ---- 120,000
Charges for Services 4,000 3,000 3,000
Interest on Investments 1,000 5,000 3,000
Miscellaneous Revenues 3,000 4,000 5,000
HIGHWAY FUND TOTALS $688,000 $608,000 $802,000
SEIZURES& FORFEITURES FUND:
Forfeitures $126,875 $35,450 $113,500
Interest on Investments 1,000 5,000 1,000
Federal Grants 8,000 8,000 9,100
SEIZURES& FORFEITURE TOTALS $135,875 $48,450 $123,600
CAPITAL ASSET REPLACEMENT FUND:
Interest on Investments ---- $1,500
TOTAL-SPECIAL REVENUE FUNDS $823,875 $657,950 $925,600
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 3)
140
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94_ 1993-94* 1994-95
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $9,809 $9,900 $7,756
Naranja Road Improvement Dist. 142,992 131,900 105,062
Engle Town Hall ---- 100 _---
TOTAL-DEBT SERVICE FUNDS $152,801 $141,900 $112,818
CAPITAL PROJECT FUNDS
Police Facility Fund ---- $10,000
TOTAL ALL FUNDS $5,304,176 $6,246,720 $6,663,418
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (3 of 3)
141
TOWN OF ORO VALLEY
Summary By Fund of Other Financing Sources and Interfund Transfers
Fiscal Year 1994-95
PROCEEDS FROM INTERFUND
OTHER FINANCING TRANSFERS
SOURCES 1994-95
FUND 1994-95 IN (OUT)
GENERAL FUND: $1,000
Transfer to Engle Town Hall ($173,440)
Transfer to Highway Fund (472,695)
Transfer to Police Facility Construction Fund (311,321)
Transfer to Development Services Bldg Construction Fund (16,000)
Total General Fund $1,000 $0 ($973,456)
SPECIAL REVENUE FUNDS:
Highway Fund $485,440
Capital Asset Replacement Fund (12,745)
Total Special Revenue Funds $0 $485,440 ($12,745)
DEBT SERVICE FUNDS:
Engle Town Hall $173,440
Total Debt Service Funds $0 $173,440 $0
CAPITAL PROJECTS FUNDS:
Police Facility Construction Fund $311,321
Development Services Bldg Construction Fund 16,000
Total Capital Projects Funds $0 $327,321 $0
TOTAL ALL FUNDS $1,000 $986,201 ($986,201)
SCHEDULE D
142
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1994-95
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES _ APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1993-94 1993-94 1993-94* 1994-95
GENERAL FUND:
Governing Body $140,252 ---- $159,698 $192,279
Clerk of Council 140,753 ---- 137,841 160,487
Magistrate Court 279,380 ---- 247,316 268,893
Town-Manager 164,328 ---- 171,856 242,486
Finance 197,984 ---- 185,598 185,567
Legal 245,038 ---- 221,918 259,297
Police -Operating&Maintenance 2,132,758 17,500 2,061,406 2,488,399
Police-Contingency for Annexations ---- ---- __ 104,342
Development Services:
Planning &Zoning 326,927 27,230 348,157 498,512
Building Inspections 277,440 80,800 304,202 354,056
Public Works 117,342 32,000 133,295 260,453
Subtotal-Development Services 721,709 140,030 785,654 1,113,021
General Administration 347,546 88,000 272,345 605,555
Contingency I Reserve 2,053,029 (267,030) ---- 3,211,534
TOTAL-GENERAL FUND $6,422,777 ($21,500) $4,243,632 $8,831,860
SPECIAL REVENUE FUNDS:
HIGHWAY USERS REVENUE FUND:
Public Works $1,032,474 $21,500 $881,334 $1,240,721
Contingency for Annexations --- ---- 154,000
TOTAL- HIGHWAY FUND $1,032,474 $21,500 $881,334 $1,394,721
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (1 OF 2)
143
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1994-95
ADOPTED EXPENDITURE
_ BUDGETED - ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1993-94 1993-94 1993-94* 1994-95
SEIZURES & FORFEITURES FUND:
Police $96,383 ---- $117,681 $98,481
Legal 26,875 ---- 1,100 7,500
TOTAL-SEIZURES&FORFEITURES FUND $123,258 ---- $118,781 $105,981
CAPITAL ASSET REPLACEMENT FUND $69,825 ---- $59,000 ----
TOTAL-SPECIAL REVENUE FUNDS $1,225,557 $21,500 $1,059,115 $1,500,702
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $1,345 ---- $995 $5,995
Naranja Road Improvement District 144,313 ---- 142,438 130,725
Engle Town Hall 175,260 ---- 175,060 173,440
TOTAL-DEBT SERVICE FUNDS $320,918 ---- $318,493 $310,160
CAPITAL PROJECT FUNDS:
Police Facility Construction Fund $796,228 ---- $416,000 $731,721
Development Services Bldg Construction Fun ---- ---- ---- 16,000
TOTAL-CAPITAL PROJECT FUNDS $796,228 ---- $416,000 $747,721
TOTAL ALL FUNDS $8,765,480 $0 $6,037,240 $11,390,443
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (2 OF 2)
144
GLOSSARY OF TERMS
ACCOUNTABILITY - The state of being obliged to explain one's action's, to justify what one does.
Accountability requires governments to answer to the citizenry - to justify the raising of public
resources and the purposes for which they are used.
ACCOUNTING SYSTEM - The methods and records established to identify, assemble, analyze,
classify, record and report a government's transactions and to maintain accountability for the related
assets and liabilities.
ANNUITY-A series of equal payments made or received at equal intervals over a designated period.
APPROPRIATION - A legal authorization granted by legislative body to make expenditures and to
incur obligations for specific purposes. An appropriation usually is limited in amount and time it may
be extended.
ASSET- A probable future economic benefit obtained or controlled by a particular entity as a result
of a past transaction.
BASIS OF ACCOUNTING - A term used to refer to when revenues, expenditures, expenses, and
transfers - and the related assets and liabilities - are recognized in the accounts and reported in the
financial statements. Specifically, it relates to the timing of the measurement made, regardless of the
nature of the measurement, on either the cash or the accrual method.
BOND - Most often, a written promise to pay a specified sum of money (called the face value or
principal amount), at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate. Sometimes, however, all or a substantial portion of the interest
is included in the face value of the security. The difference between a note and a bond is that the
latter is issued for a longer period and requires greater legal formality.
BUDGET-A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed means of financing them. Used without any modifier, the term usually
indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice.
Sometimes it designates the financial plan presented to the appropriating governing body for
adoption, and sometimes, the plan finally approved by that body.
DEBT - An obligation resulting from the borrowing of money or from the purchase of goods and
services. Debts of governments include bonds, time warrants, and notes.
DEBT SERVICE - A fund established to account for the accumulation of resources for, and the
payment of, general long-term debt principal and interest.
DEFICIT - (1) The excess of the liabilities of a fund over it's assets. (2) The excess of expenditures
over revenues during an accounting period or, in the case of proprietary funds, the excess of
expenses over revenues during an accounting period.
ENCUMBRANCES - Obligations in the form of purchase orders, contracts, or salary commitments
which are chargeable to an appropriation and for which a part of the appropriation is reserved. They
145
cease to be encumbrances when the obligations are paid or otherwise extinguished. Used in
budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated
amount of expenditure ultimately to result if unperformed contracts in process are completed.
EXPENDITURES - Decreases in net financial resources. Expenditures include current operating
expenses requiring the presence of future use of net current assets, debt service and capital outlays,
and intergovernmental grants, entitlement, and shared revenues.
FISCAL YEAR - A 12-month period to which the annual operating budget applies and at the end of
which a government determines it's financial position and the results of it's operations.
FIXED ASSETS - Long-lived tangible assets obtained or controlled as a result of past transactions,
events, or circumstances. Fixed assets include buildings, equipment, improvements other than
buildings and land. In the private sector, these assets are referred to most often as property, plant,
and equipment.
FLOW OF CURRENT FINANCIAL RESOURCES-A measurement focus that recognizes the net effect
of transactions on current financial resources by recording accruals for those revenue and
expenditure transactions which have occurred by year end that normally expected to result in cash
receipt or disbursement early enough in the following year either (a) to provide financial resources
to liquidate liabilities recorded in the fund at year end or (b) to require the use of available
expendable financial resources reported at year end.
FUNCTION - A group of related activities aimed at accomplishing a major service or regulatory
program for which a government is responsible (e.g., public safety).
FUND-A fiscal and accounting entity with a self-balancing set of accounts in which cash and other
financial resources, all related liabilities and residual equities, or balanced and changes herein, are
recorded and segregated to carry on specific activities or attain certain objectives in accordance with
special regulations, restrictions, or limitations.
FUND BALANCE-The difference between fund assets and fund liabilities of governmental or similar
trust funds.
FUND TYPE - Any one of seven categories into which all funds are classified in governmental
accounting. The seven fund types are: general, special revenue, debt service, capital projects,
enterprise, internal service, and trust and agency.
GENERAL FUND-The fund used to account for all financial resources, except those required to be
accounted for in another fund.
GENERAL LONG-TERM DEBT - Long-term debt expected to be repaid from governmental funds.
GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) - Uniform minimum standards and
guidelines for financial accounting and reporting. They govern the form and content of the financial
statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define
accepted accounting practices and procedures. GAAP provide a standard by which to measure
financial presentations. The primary authoritative body on the application of GAAP to state and local
governments is the GASB.
146
GOVERNMENTAL ACCOUNTING - The composite activity of analyzing, recording, summarizing,
reporting, and interpreting the financial transactions of governments.
GOVERNMENTAL ACCOUNTING STANDARDS BOARD(GASB)-The authoritative accounting and
financial standard-setting body for government entities.
GOVERNMENTAL FUND TYPES - Funds used to account for the acquisition, use, and balance of
expendable financial resources and the related current liabilities - except those accounted for in
proprietary funds and fiduciary funds. In essence,these funds are accounting segregation of financial
resources. Expendable assets are assigned to a particular governmental fund type according to the
purposes for which they may or must be used. Current liabilities are assigned to the fund type from
which they are to be paid. The difference between the assets and liabilities of governmental fund
types is referred to as the fund balance. The measurement focus in these fund types is on the
determination of financial position and changes in financial position (sources, uses, and balances of
financial resources), rather than on net income determination. The statement of revenues,
expenditures, and changes in fund balance is the primary governmental fund type operating
statement. It may be supported or supplemented by more detailed schedules of revenues,
expenditures, transfers, and other changes in fund balance. Under GAAP, there are four
governmental fund types: general, special revenue, debt service, and capital projects.
GRANTS - Contributions or gifts of cash or other assets from another government to be used or
expended for a specified purpose, activity, or facility.
INTERFUND TRANSFERS - All interfund transactions except loans, quasi-external transactions and
reimbursements. Transfers can be classified as belonging to one of two major categories: RESIDUAL
EQUITY TRANSFERS or OPERATING TRANSFERS.
INTERGOVERNMENTAL REVENUES - Revenues from other governments in the form of grants,
entitlement, shared revenues, or payments in lieu of taxes.
INTERNAL CONTROL STRUCTURE - Policies and procedures established to provide reasonable
assurances that specific government objectives will be achieved.
LAND - A fixed asset account reflecting the cost of land owned by a government.
LEASE-PURCHASE AGREEMENTS - Contractual agreements that are termed leases, but that in
substance are purchase contracts.
LEGAL LEVEL OF BUDGETARY CONTROL - The level at which spending in excess of budgeted
amounts would be a violation of law.
LIABILITIES - Probable future sacrifices of economic benefits, arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
MEASUREMENT FOCUS - The accounting convention that determines (1) which assets and which
liabilities are included on a government's balance sheet and where they are reported there, and (2)
whether an operating statement presents information on the flow of financial resources (revenues and
expenditures) or information on the flow of economic resources (revenues and expenditures).
147
MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund-
type measurement focus. Under it, revenues and other financial resource increments (e.g., bond issue
proceeds) are recognized when they become susceptible to accrual, that is when they become both
"measurable" and "available to finance expenditures of the current period." "Available" means
collectable in the current period or soon enough thereafter to be used to pay liabilities if the current
period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of
material and supplies that may be considered expenditures either when purchased or when used,
and (2) prepaid insurance and similar items that may be considered expenditures when paid or when
consumed. All governmental funds, expendable trust funds and agency funds are accounted for using
the modified accrual basis of accounting.
MUNICIPAL CORPORATION -A political and corporate body established pursuant to state statutes
to provide government services and regulations for it's inhabitants. A municipal corporation has
defined boundaries and a population and usually is organized with the consent of it's residents. It
usually has a seal and may sue and be sued (e.g., cities and villages).
OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them.
The annual operating budget (or,in the case of some state governments, the biennial operating
budget) is the primary means by which most of the financing, acquisition, spending, and service
delivery activities of a government are controlled. The use of annual operating budgets is usually
required by law. Even when not required by law, however, annual operating budgets are essential
to sound financial management and should be adopted by every government. See BUDGET.
OPERATING TRANSFERS - A legally authorized transfer between funds in which one fund is
responsible for the initial receipt of funds and another fund is responsible for the actual
disbursement.
ORDINANCE- Local law that applies to persons and things subject to the local jurisdiction. Usually
it is an act of a town or city council or similar body and has the same force as a statute when it is
duly enacted.
RESIDUAL EQUITY TRANSFERS - Nonrecurring or nonroutine transfers of equity between funds
(e.g., contribution of enterprise fund or internal service fund capital by the general fund, subsequent
return of all or part of such contribution to the general fund and transfers of residual balances of
discontinued funds to the general fund or a debt service fund).
RESOLUTION - A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
REVENUES - (1) Increases in the net current assets of a governmental fund type from other than
expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and
operating transfers in are classified as "other financing sources" rather than as revenues. (2) Increases
in the net total assets of a proprietary fund type from other than expense refunds, capital
contributions, and residual equity transfers. Also, operating transfers in are classified separately from
revenues.
SHARED REVENUES - Revenues levied by one government but shared on a predetermined basis,
148
often in proportion to the amount collected at the local level, with another government or class of
governments.
SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources
(other than expendable trusts or major capital projects) that are legally restricted to expenditure for
specific purposes. GAAP only require the use of special revenue funds when legally mandated.
STATUTE - A written law enacted by a duly organized and constituted legislative body.
TAXES-Compulsory charges levied by a government to finance services performed for the common
benefit. This term does not include specific charges made against particular persons or property for
current or permanent benefits, such as special assessments.
149
RESOLUTION NO. (R) 94-35
RESOLUTION FOR THE ADOPTION OF THE BUDGET
FISCAL YEAR 1994-95
WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304,
A.R.S., the Town Council did, on July 6, 1994 make an estimate of the different amounts
required to meet the public expenditures for the ensuing year, also an estimate of revenues from
sources other than direct taxation, and the amount to be raised by taxation upon real and personal
property of the Town of Oro Valley, and
WHEREAS, in accordance with said sections of said title, and following due public notice, the
Council met on July 20, 1994, at which meeting any taxpayer was privileged to appear and be
heard in favor of or against any of the proposed expenditures or tax levies, and
WHEREAS, it appears that publication has been duly made as required bylaw, of said estimates
together with a notice that the Town Council would meet on July 20, 1994, at the office of the
Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates,
and
WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the
aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore
be it
RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying
schedules as now increased, reduced or changed by and the same are hereby adopted as the
budget of the Town of Oro Valley for the fiscal year 1994-95.
PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,
Arizona this 20th day of July, 1994.
/ JeOSL
Richard S. Parker, Mayor
ATTEST:
dir/ir C44t,a,8:
Kathryn E. Cuvelier, Town Clerk
APPROVED AS TO FO
' A71.40/ez
Tobin Sidles, Town Attorney
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9
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
GENERAL FUND:
Local Taxes:
Local Sales $1,525,000 $2,250,000 $2,272,000
Occupancy 107,000 135,000 135,000
Renters' 125,000 90,000 90,000
Cable Franchise 40,000 48,000 50,000
Licenses& Permits:
Business 32,000 38,000 38,000
000
Building 840,000 1,208,000 1,189,000
Miscellaneous Permits 11,000 15,500 15,500
Intergovernmental Revenues:
County Shared 65,000 65,000 67,000
00
State Shared 897,000 885,000 952,000
00
State Grants 144,000 62,195 122,500
Federal Grants 109,000 125,000 152,000
Charges for Services 78,500 133,550 165,500
500
Fines 225,000 230,000 235,000
Interest on Investments 125,000 150,000 140,000
Miscellaneous Revenues 4,000 1,625
1,500
TOTAL GENERAL FUND $4,327,500 $5,436,870 $5,625,000
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscalY ear
SCHEDULE C (1 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
SPECIAL REVENUE FUNDS:
HIGHWAY FUND:
Licenses& Permits $1,000 $12,000 $12,000
Intergovernmental Revenues:
Highway Users Fuels Tax 490,000 515,000 547,000
Local Transportation Assistance 69,000 69,000 112,000
Federal Grants 120,000 ---- 120,000
Charges for Services 4,000 3,000 3,000
Interest on Investments 1,000 5,000 3,000
Miscellaneous Revenues 3,000 4,000 5,000
HIGHWAY FUND TOTALS $688,000 $608,000 $802,000
SEIZURES& FORFEITURES FUND:
Forfeitures $126,875 $35,450 $113,500
Interest on Investments 1,000 5,000 1,000
Federal Grants 8,000 8,000 9,100
SEIZURES & FORFEITURE TOTALS $135,875 $48,450 $123,600
CAPITAL ASSET REPLACEMENT FUND:
Interest on Investments ---- $1,500 ----
TOTAL-SPECIAL REVENUE FUNDS $823,875 $657,950 $925,600
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $9,809 $9,900 $7,756
Naranja Road Improvement Dist. 142,992 131,900 105,062
Engle Town Hall ---- 100 ----
TOTAL-DEBT SERVICE FUNDS $152,801 $141,900 $112,818
CAPITAL PROJECT FUNDS
Police Facility Fund ---- $10,000 ----
TOTAL ALL FUNDS $5,304,176 $6,246,720 $6,663,418
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (3 of 3)
9
TOWN OF ORO VALLEY
Summary By Fund of Other Financing Sources and Interfund Transfers
Fiscal Year 1994-95
PROCEEDS FROM INTERFUND
OTHER FINANCING TRANSFERS
SOURCES 1994-95
FUND 1994-95 IN (OUT)
GENERAL FUND: $1,000
Transfer to Engle Town Hall 173 44
($ 0)
Transfer to Highway Fund 472
( ,695)
Transfer to Police Facility Construction Fund 3
( 11,321)
Transfer to Development Services Bldg Construction Fund
(16,000)
Total General Fund $1,000 $0973 4
($ 56)
SPECIAL REVENUE FUNDS:
Highway Fund $485,440
Capital Asset Replacement Fund
(12,745)
Total Special Revenue Funds $0 $485,440
($12,745)
DEBT SERVICE FUNDS:
Engle Town Hall
$173,440
Total Debt Service Funds $0 $173,440
$0
CAPITAL PROJECTS FUNDS:
Police Facility Construction Fund $311,321
Development Services Bldg Construction Fund 16,000
Total Capital Projects Funds $0 $327,321
$0
TOTAL ALL FUNDS $1,000 $986,201
($986,201)
SCHEDULE D
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1994-95
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1993-94 1993-94 1993-94* 1994-95
GENERAL FUND:
Governing Body $140,252 ---- $159,698 $192,279
Clerk of Council 140,753 ---- 137,841 160,487
Magistrate Court 279,380 ---- 247,316 268,893
Town Manager 164,328 ---- 171,856 242,486
Finance 197,984 ---- 185,598 185,567
Legal 245,038 ---- 221,918 259,297
Police - Operating & Maintenance 2,132,758 17,500 2,061,406 2,488,399
Police- Contingency for Annexations ---- ---- 104,342
Development Services:
Planning &Zoning 326,927 27,230 348,157 498,512
Building Inspections 277,440 80,800 304,202 354,056
Public Works 117,342 32,000 133,295 260,453
Subtotal -Development Services 721,709 140,030 785,654 1,113 021
General Administration 347,546 88,000 272,345 605,555
Contingency/Reserve 2,053,029 (267,030) ---- 3,211,534
TOTAL- GENERAL FUND $6,422,777 ($21,500) $4,243,632 $8,831,860
SPECIAL REVENUE FUNDS:
HIGHWAY USERS REVENUE FUND:
Public Works $1,032,474 $21,500
$881,334 $1,240,721
Contingency for Annexations ---- ---- - 154,000
TOTAL - HIGHWAY FUND $1,032,474 $21,500 $881,334 $1,394,721
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (1 OF 2)
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1994-95
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1993-94 1993-94 1993-94* 1994-95
SEIZURES & FORFEITURES FUND:
Police $96,383 ........
$117,681 $98,481
Legal 26,875 ---- 1,100
7,500
TOTAL-SEIZURES& FORFEITURES FUND $123,258 ........ $118,781
$105,981
CAPITAL ASSET REPLACEMENT FUND $69,825 ---- $59,000 ----
TOTAL-SPECIAL REVENUE FUNDS $1,225,557 $21,500 $1,059,115 115
, $1,500,702
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $1,345 ---- 995
$ $5,995
Naranja Road Improvement District 144,313 ---- 142,438
130,725
Engle Town Hall 175,260 ---- 175,060
173,440
TOTAL- DEBT SERVICE FUNDS $320,918 ---- $318,493
$310,160
CAPITAL PROJECT FUNDS:
Police Facility Construction Fund $796,228 ---- 16 000
� $731,721
Development Services Bldg Construction Fun ---- -_-_
16,000
TOTAL- CAPITAL PROJECT FUNDS $796,228 ---- 16 0
$4 00 $747,721
TOTAL ALL FUNDS $8,765,480 $0 $6,037,240 240
, $11,390,443
* Includes actual expenditures/expenses as of the date the proposed
was
budget prepared
g
plus expenditures/expenses expected to be made for the remainder of the fiscalY ear.
SCHEDULE E (2 OF 2)
TOWN OF ORO VALLEY
PUBLIC NOTICE
In accordance with the provisions of Title 42 , Sections 302 , 303
and 304 , Arizona Revised Statutes, the Oro Valley Town Council did
on the 6th day of July 1994' adopt a tentative budget for fiscal
year 1994/95 which is published herewith. The Town Council will
meet for a final hearing of taxpayers and for adoption of the final
budget for fiscal year 1994/95 on July 20 , 1994 . The hearing will
commence at or after 7 : 00 p.m. on Wednesday, July 20 , 1994 at the
Oro Valley Town Hall , 11, 000 N. La Canada Drive, Oro Valley,
Arizona.
Members of the public are invited to attend.
PUB : The Daily Territorial
July 12 , 19 , 1994
REQ : Kathryn Cuvelier, CMC
Town Clerk
RESOLUTION NO. (R)94-33
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE
TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TENTATIVE
ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR
1994/95 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS
AND EXPENDITURES FOR THE FISCAL YEAR 1994/95; GIVING
NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR
ADOPTING THE BUDGET FOR THE FISCAL YEAR 1994/95;
PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE
OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE
LIMITATION FOR FISCAL YEAR 1994/95; AND, DECLARING AN
EMERGENCY.
WHEREAS, the A.R.S. 42-302(A) requires that cities and towns in Arizona adopt a tentative
budget by the third Monday in July of each year; and
WHEREAS, the Town Council and staff have met in budget work sessions to review the
proposed budget;
WHEREAS, the adoption of the budget will allow the Town of Oro Valley local government
to provide the necessary public services for the health, welfare and safety of its citizenry;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF
THE TOWN OF ORO VALLEY, ARIZONA:
Section 1 That the statements and schedules of the tentative budget for the fiscal year 1994/95
accompany and be included as part of this resolution as attached hereto.
Section 2 That the statements and schedules herein contained be adopted for the purpose as
hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year
1994/95.
Section 3 That the statements setting forth the receipts, expenditures and amounts collectible for
the fiscal year 1994/95 accompany and be included as part of this resolution.
Section 4 That the local alternative expenditure limitation as noted on the Summary Schedule
of Estimated Revenues and Expenditures for the fiscal year 1994/95 be included as part of this
resolution.
Section 5 That the Town Clerk be and hereby is authorized and directed to publish in the
manner prescribed by law, the estimates of expenditures, as hereinafter set forth, together with
a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for
adoption of the budget for fiscal year 1994/95 for the Town of Oro Valley, Arizona on the 20TH
day of JULY, 1994.
Section 6 That upon recommendation by the Mayor and Council, expenditures may be made
from the appropriation for contingencies, the transfers of any sums within any specific
appropriation may be made only upon the approval of the Mayor and Council.
Section 7 That money from any fund may be used for any of the appropriations except money
specifically restricted by State Law or by Town Ordinance or Resolution.
Section 8 That the various Town officers and employees by and they hereby are directed to
perform all acts necessary or desirable to give effect to this resolution.
Section 9 That it is necessary for the preservation of the peace, health and safety of the Town
of Oro Valley, Arizona, an emergency is declared to exist and this resolution shall be effective
immediately upon its passage and adoption.
APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley,
Arizona this 6th day of July , 1994.
PASSED AND ADOPTED this 6th day of July , 1994.
I Iff2 CL4. --
Richard S. Parker, Mayor
ATTEST:
Of
Kathryn . Cuvelier, Town Clerk
APPROVED AS TO FORM:
Tobin S. Sidles, Town Attorney
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T N CO Y '^'4' / W 1_ V) T T H
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
GENERAL FUND:
Local Taxes:
Local Sales $1,525,000 $2,250,000 $2,272,000
Occupancy 107,000 135,000 135,000
Renters' 125,000 90,000 90,000
Cable Franchise 40,000 48,000 50,000
Licenses & Permits:
Business 32,000 38,000 38,000
Building 840,000 1,208,000 1,189,000
Miscellaneous Permits 11,000 15,500 15,500
Intergovernmental Revenues:
County Shared 65,000 65,000 67,000
State Shared 897,000 885,000 952,000
State Grants 144,000 62,195 122,500
Federal Grants 109,000 125,000 152,000
Charges for Services 78,500 133,550 165,500
Fines 225,000 230,000 235,000
Interest on Investments 125,000 150,000 140,000
Miscellaneous Revenues 4,000 1,625 1,500
TOTAL GENERAL FUND $4,327,500 $5,436,870 $5,625,000
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (1 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
SPECIAL REVENUE FUNDS:
HIGHWAY FUND:
Licenses & Permits $1,000 $12,000 $12,000
Intergovernmental Revenues:
Highway Users Fuels Tax 490,000 515,000 547,000
Local Transportation Assistance 69,000 69,000 112,000
Federal Grants 120,000 ---- 120,000
Charges for Services 4,000 3,000 3,000
Interest on Investments 1,000 5,000 3,000
Miscellaneous Revenues 3,000 4,000 5,000
HIGHWAY FUND TOTALS $688,000 $608,000 $802,000
SEIZURES & FORFEITURES FUND:
Forfeitures $126,875 $135,450 $53,500
Interest on Investments 1,000 5,000 1,000
Federal Grants 8,000 8,000 9,100
SEIZURES & FORFEITURE TOTALS $135,875 $148,450 $63,600
CAPITAL ASSET REPLACEMENT FUND:
Interest on Investments ---- $1,500 ----
TOTAL-SPECIAL REVENUE FUNDS $823,875 $757,950 $865,600
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1994-95
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1993-94 1993-94* 1994-95
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $9,809 $9,900 $7,756
Naranja Road Improvement Dist. 142,992 131,900 105,062
Engle Town Hall ---- 100 ----
TOTAL- DEBT SERVICE FUNDS $152,801 $141,900 $112,818
CAPITAL PROJECT FUNDS
Police Facility Fund ---- $10,000 ----
TOTAL ALL FUNDS $5,304,176 $6,346,720 $6,603,418
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (3 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Other Financing Sources and Interfund Transfers
Fiscal Year 1994-95
PROCEEDS FROM INTERFUND
OTHER FINANCING TRANSFERS
SOURCES 1994-95
FUND 1994-95 IN (OUT)
GENERAL FUND: $1,000
Transfer to Engle Town Hall ($173,440)
Transfer to Highway Fund (472,695)
Transfer to Police Facility Construction Fund (311,321)
Transfer to Development Services Bldg Construction Fund (16,000)
Total General Fund $1,000 $0 ($973,456)
SPECIAL REVENUE FUNDS:
Highway Fund $485,440
Capital Asset Replacement Fund (12,745)
Total Special Revenue Funds $0 $485,440 ($12,745)
DEBT SERVICE FUNDS:
Engle Town Hall $173,440
Total Debt Service Funds $0 $173,440 $0
CAPITAL PROJECTS FUNDS:
Police Facility Construction Fund $311,321
Development Services Bldg Construction Fund 16,000
Total Capital Projects Funds $0 $327,321 $0
TOTAL ALL FUNDS $1,000 $986,201 ($986,201)
SCHEDULE D
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1994-95
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1993-94 1993-94 1993-94* 1994-95
GENERAL FUND:
Governing Body $140,252 ---- $159,698 $192,279
Clerk of Council 140,753 ---- 137,841 160,487
Magistrate Court 279,380 ---- 247,316 268,893
Town Manager 164,328 ---- 171,856 242,486
Finance 197,984 ---- 185,598 185,567
Legal 245,038 ---- 221,918 259,297
Police-Operating & Maintenance 2,132,758 17,500 2,061,406 2,548,399
Police-Contingency for Annexations ---- ---- ---- 104,342
Development Services:
Planning &Zoning 326,927 27,230 348,157 498,512
Building Inspections 277,440 80,800 304,202 354,056
Public Works 117,342 32,000 133,295 260,453
Subtotal - Development Services 721,709 140,030 785,654 1,113,021
General Administration 269,546 10,000 272,345 605,555
Contingency/Reserve 2,131,029 (189,030) ---- 3,229,534
TOTAL- GENERAL FUND $6,422,777 ($21,500) $4,243,632 $8,909,860
SPECIAL REVENUE FUNDS:
HIGHWAY USERS REVENUE FUND:
Public Works $1,032,474 $21,500 $881,334 $1,240,721
Contingency for Annexations ---- ---- ---- 154,000
TOTAL- HIGHWAY FUND $1,032,474 $21,500 $881,334 $1,394,721
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (1 OF 2)
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1994-95
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1993-94 1993-94 1993-94* 1994-95
SEIZURES & FORFEITURES FUND:
Police $96,383 ---- $117,681 $38,481
Legal 26,875 ---- 1,100 7,500
TOTAL-SEIZURES & FORFEITURES FUND $123,258 ---- $118,781 $45,981
CAPITAL ASSET REPLACEMENT FUND $69,825 ---- $59,000 ----
TOTAL-SPECIAL REVENUE FUNDS $1,225,557 $21,500 $1,059,115 $1,440,702
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $1,345 ---- $995 $5,995
Naranja Road Improvement District 144,313 ---- 142,438 130,725
Engle Town Hall 175,260 ---- 175,060 173,440
TOTAL- DEBT SERVICE FUNDS $320,918 ---- $318,493 $310,160
CAPITAL PROJECT FUNDS:
Police Facility Construction Fund $796,228 ---- $416,000 $731,721
Development Services Bldg Construction Fun ---- ---- ---- 16,000
TOTAL-CAPITAL PROJECT FUNDS $796,228 ---- $416,000 $747,721
TOTAL ALL FUNDS $8,765,480 $0 $6,037,240 $11,408,443
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (2 OF 2)
4p,LEY ,�,��?o FAX TRANSMITTAL
oc ,- �'s TOWN OF ORO VALLEY
kit� �� � 11000 N. La CaAsda Drive
f4..;
Oro Valley, Arizona 85737
"tMpEp 10 ►
DATE: (— J— Cr Ll ME: 41 Li 5 icew\
To: Les eka.. C,C.('
COMPANY: tI )c 1 / rCO
FROM: eGu)41:(k_v •
Number ofes including
Pa8 8 cover � Hard copy to follow by mail [ ] yes [.) no
If you do not receive all pages please call at
MESSAGE
cb7*a c . ' , ei 99 tri
06-46a.e_
,L)r-
zL)t-tA-(_
Administration 297-2591 Legal 297-3222 Magistrate Cowl 297-3205
Engineering/Planning & Zoning/Building Codes 797-9797-
FAX: 297-042f
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION MEETING DATE: July 6, 1994
TO: HONORABLE MAYOR & COUNCIL
FROM: Chuck Sweet, Town Manager
David Andrews, Finance Director
SUBJECT: Resolution No. (R)94-33
Adoption of Tentative Budget for FY 1994-95
Setting the Local Alternative Expenditure Limitation for FY 1994-95
SUMMARY:
On June 27, the Town Council completed its review of the proposed budget for Fiscal Year 1994-95. All
changes that were directed by the Council have been included in the budget you have before you. Your
approval of Resolution No. (R)94-33will adopt the tentative budget for the new fiscal year as well as set
the Town's expenditure limitation. By adoption of the tentative budget, the Council has set its maximum
expenditure limits. Final budget adoption and a public hearing are currently scheduled for July 20, 1994.
The Arizona Auditor General's Schedules A-E are included as part of this agenda item. State law requires
the budget to be adopted in the format prescribed by the Auditor General's Office.
ANALYSIS:
Total financial resources available for the new fiscal year include $6,603,000 in estimated revenues and
an estimated fund balance carryforward of $5,058,000. These two figures total $11,661,000.
Budgeted expenditures for the tentative budget total $11,408,000. A summary breakdown of this figure
is as follows:
Recurring Expenditures $ 6,444,000
"One-Time" Expenditures 676,000
Capital Projects 748,000
Debt Service 310,000
Contingency/Reserve 3,230,000
Total Expenditures $11,408,000
"One-Time" Expenditures include the following:
PD Communications Equipment $ 83,000
Street Light 120,000
Water Study 45,000
General Plan Update 60,000
Legal/Engr. Water Co. Acquisition 100,000
Annexation Expenses 10,000
Contingency for Annexations 258,000
Total "One-Time" Expenditures $676,000
Town Staff extends its appreciation to the Town Council for the time, effort, insight and direction that you all
put into the proposed tentative budget and review process.
ATTACHMENTS:
1. Resolution No. (R)94-33
2. Schedule A Summary Schedule of Estimated Revenues & Expenditures
3. Schedule C Summary by Fund of Revenues Other Than Property Taxes
4. Schedule D Summary by Fund of Other Financing Sources and Interfund Transfers
5. Schedule E Summary by Department of Expenditures/Expense, Within Each Fund
SUGGESTED MOTION:
I move to approve Resolution No.0094-33 adopting the Tentative Budget for Fiscal Year 1994-95 and setting
the Local Alternative Expenditure Limitation for Fiscal Year 1994-95.
David Andrews
Finance Director
Chuck Sweet
Town Manager
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION MEETING DATE: July 20, 1994
TO: HONORABLE MAYOR & COUNCIL
FROM: David Andrews, Finance Director
Werner Wolff, Police Chief
SUBJECT: Request to Modify Seizures and Forfeitures
Funding for Fiscal Years 1993/94 and 1994/95
SUMMARY:
The purpose of this agenda item is to request a reduction in the amount of funding provided by the
Seizures and Forfeitures Fund to the Police Facility Construction Fund in FY 1993/94. The majority of
this funding would be made up in FY 1994/95 when anticipated federal seizures should be received.
The following is the financial position of the Seizures and Forfeitures Fund as of June 30, 1994:
Beginning Fund Balance $ 216,000
Revenues 39,000
Expenses (333000)
6/30/94 Deficit Fund Balance $ (78,000)
ANALYSIS:
Expenses include personnel, operations and maintenance and a budgeted amount of$215,000 for the new
police facility construction.
The reason for this deficit is that $100,000 in anticipated federal seizures revenues have yet to be received
by the Town. In a letter to Chief Wolff, Sergeant Widmer with the Drug Enforcement Agency (DEA)
Task Force has acknowledged that Oro Valley is entitled to approximately $100,000 in federal seizures.
The question is when will the money be received.
To further complicate the matter, the Arizona Legislature has passed legislation which precludes
municipalities from keeping seizure money in their own bank accounts after July 17, 1994. Due to this
legislation, the $100,000 will be held by the Pima County Attorney's Office in Oro Valley's name once
it is received from the DEA. Oro Valley can then use this money provided that it is for a purpose
approved by the County Attorney's Office.
Chief Wolff has discussed for what purpose Oro Valley could use the money with the County Attorney's
Office. Basically, y
the C.A.'s office has indicated that we could not use the $100,000 for personnel or
building construction. However, they have indicated in writing that they would approve using the money for
communications equipment. This equipment purchase is in the FY 1994/95 budget with $60,000 in General
Fund and $23,000 in Seizure Fund dollars.
RECOMMENDATION:
To make up the $78,000 deficit in the Seizures & Forfeitures Fund and recoup as many dollars as possible
from the County Attorney's Office once the DEA federal seizure funds have been received, staff is requesting
Council approval to make the following changes:
For FY 1993/94:
1. Reduce the $215,000 transfer in the Seizure Fund by $78,000 to $137,000. This will zero out
the deficit.
2. Increase the General Fund's transfer to the Police Facility Construction Fund by $78,000 to
$486,228 through use of contingency funds. This will restore construction funding.
FOR FY 1994/95:
3. Reduce the Police Department's General Fund capital equipment line item by $60,000 and
increase the contingency by the same amount.
4. Increase the Police Department's Seizure Fund capital equipment line item by$60,000 to bring
the total budget for communications equipment to $83,000.
5. Increase the Seizure Fund's federal seizures revenue budget by $60,000 to budget funding for
the equipment. These monies are anticipated to be obtained from the County Attorney's Office
once they are received from the DEA.
The net effect of the transactions is that the Seizure Fund will pay $78,000 less than anticipated for the new
building but will pay an additional $60,000 for equipment that is currently budgeted in the General Fund.
ATTACHMENTS:
1. Letter from Sergeant Widmer, DEA Task Force
2. Memorandums of Discussion - A.R.S. 13-2314.01, 13-2314.03, 13-3415
3. Letter from Chris Roads, Pima County Attorney's Office
SUGGESTED MOTION:
I move to approve the request to modify Seizures and Forfeitures funding for Fiscal Years 1993/94 and 1994/95
as outlined in the recommendation section of this Council Communication.
Werner Wolff /
Police Chief
David Andrews
Finance Director
Chuck Sweet
Town Manager
0
To: Chief Wolfe
Oro Valley Police
From: Sergeant Widmer
DEA Task Force
Subject: Asset Sharing
Date: 9-27-93
Since our meeting, I have received a copy of the asset sharing as of August,
1993. That sharing schedule is attached, and items that are of interest to Oro Valley
are boxed in based on the date that Oro Valley entered the Task Force (October,
1991).
Please note that from the sheet, the anticipated amounts listed total $123,815.
Note also that these listings do not include all the proceeds from the Carlos Ladron
DeGuevara case. The only ones included are the currency already seized.
Since Oro Valley came to the Task Force the share amounts for each department
have changed. Currently, they are 12.5% of the amount that the Task Force receives
after expenses. Usually that is either 75% or 80% (depending on the case).
Previously, the percentage was 7% because DPS had more Officers in the Task Force.
Even if the amount awarded were only 7%, the amount pending payment for Oro Valley
is about $8653.00. This amount will be considerably higher because Oro Valley will
receive 12.5% of the currency shown from "X037". If the previous cases were
calculated at 7%, and the latter at 12.5%, the total would be more than $9000.00.
At our meeting, you received a copy of the asset listings for the X037 case.
Although the exact equity cannot be figured until sale, $500,000 is by most estimates
close to the estimated monies to be received. At 12.5%, the Oro Valley amount would
be near $62,500.
Another recent case which we discussed was the Task Force case in 1991, which
resulted in seizure of over half a million dollars will result in the Task Force
receiving about $262,000. The Oro Valley share of that amount would be
.. • .roximately $18,340 if it were ca cu a e• a t e p - • •1 •., an. 2,750 if
calculate. a e 12.5% rate.
The Task Force also seized $12800.00 in August, 1993, and the case went state.
State forfeiture was initiated, and $1250.00 was given to an informant from the
seizure. The remaining $11,550 will be divided amongst the Task Force when it is
received by Assistant Chief Leverenz, amounting to $1443.00 for Oro Valley.
SA Ferguson also put a '453 in for a house out of a previous Task Force case
that has been reassigned for prosecution. That seizure is about $70,000 according
to SA Ferguson, and the Oro Valley percentage would be $8750.00.
The total amount outstanding from these listings and the seizures that I have
listed since amounts to about $100.000 for Oro Valley. I am sure I don't need to
remind you that some of these seizure amounts change when they get to Washington
(DEA). Most do not change significantly, but I cannot guarantee these amounts.
Tucson Police is often surprised to see changes made. In any event, you can see that
Oro Valley has a considerable amount of funds coming from the cases pending. The
Task Force will continue to make these cases in the future.
If exact amounts are required, it would take some time to tabulate, and even
then, some of the figures would not be exact, but we can get pretty close.
I hope this information helps, and we all hope that Oro Valley remains a part
of the Task Force.
To: David Andrews
From: Tobin Sidles
Re: Forfeiture fund request of 6-14-94
Date: 6-15-94
My apologies about not having this to you before your request. The briefings on
it were last week but I was tied up and unable to attend. I am playing catch-up on
it right now. Sgt. Jones did attend a session on it however. I also am a bit behind
in the area as I stopped doing forfeiture cases quite a while ago due to all the
arguments over the accounting.
To kee• this short S! . Jones is basicall correct. The new ARS 13-2314
eliminates attorneys such as myself from prosecuting these cases. The new ARS
13-2314.01 a, • - 1 ' •_•'cate that the onl a:encies allowed to e
forfeiture accounts are the Attorney General (ilfij and the CountyAttorney
Y
(C.A.). We can transfer to either one. As my department does not have a current
A.G. account (I can't tell you about Werners accounts) it makes sense to transfer
all funds to the County Attorney's where we_both alreahave an account. It is
also more convenient and accessible to questions. The legislation does not provide
for and basicall eliminated smaller I olitical subdivisions kee•in: racketeering
monies in an account (see the new ARS 13-3415) The legislative hearings and
� g
in en 11-Iowa es t at owns—aTia agencies can't be trusted due to some flagrant
violations of the rule of spending only for strict anti-racketeering uses, etc. If we
can't keep this type of account my opinion is that Federal monies in this area also
have to be transferred. My thought is that you will probably be happy to see this
headache go somewhere else anyway; after all the heated arguments between the
managers, police, legal and finance departments over these funds and their
purposes, accounting and uses.
The deadline for the transfer of these funds is July 17th. Sgt. Jones has all of
her required paperwor with the Arizona Criminal Justice Commission (ACJC) so
that her accounts should be easy to have an accurate accounting to transfer. All
ACJC reports must be filed by the agencies (the police and my department) with
penalty provisions for not doing so. My next ACJC report is due in July so I need
an accounting from you as to my local forfeiture account balance to fill out my
ACJC paperwork and prepare for the transfer. I did not think I had any local
funds but you have told me otherwise.
To transfer to the County Attorney's office please contact David White at the
Pima County Attorney's 12th floor office, phone number 740-5770. If you want to
know more specifically about the legislation, you can contact Cameron (Kip)
Holmes at the A.G.'s office in Phoenix at 542-5045, or Chris Roads at the Pima
C.A.'s office at 740-5565. Their offices helped write the legislation and they
testified at the legislative hearings.
The up side is that the money can be used according to Federal guidelines
starting July 17th, which are not as strict as the State guidelines.
Let me know if you need anything else.
cc: Chuck Sweet
Chief Wolff
MEMORANDUM
DATE : June 14 , 1994
TO: Tobin Sidles, Town Attorney
FROM: David Andrews, Finance Director ,e�
SUBJECT: Seizure Funds
Attached to this memorandum you will find correspondence received
by my office form Sergeant Jones of the Oro Valley Police
Department . Sergeant Jones has advised me that all seizure monies
collected both historically and prospectively must be transferred
to the Pima County Attorney' s Office by July 17, 1994 . According
to her memorandum, all monies would include federal, state and
local forfeitures .
Please provide me with written communication as to the direction in
which I should proceed. I would appreciate your assistance .
Copy: Chuck Sweet, Town Manager
Chief Wolff, OVPD
,./*• ;4\
V 1:71'
WERNER S WOO F" � ,tit" ! Cr'
A
•
YI
ovN..,:r:•: �g1
DED
ORO VALLEY POLICE DEPARTMENT
"INTEGRITY, PRIDE, EXCELLENCE"
TO : Chief Wolff
David Andrews - Finance
FROM: Sgt . Jones Arfc
RE : Statutory Changes - Anti-Racketeering Funds
DATE : June 10 , 1994 7
Ori"A
State Legislative action under House Bill 2595 has amended
the statutes addressing racketeering and forfeiture . Of
particular concern that we need to deal with is Arizona
Revised Statute 13-2314. 01 and 13-2314. 03 i nvo l v i n
Anti-Racketeering Revolving Funds . g
This statute states that
cities and towns can no longer maintain separate TETriiiiTe
fun• accoun s .
a s t a e, oca ) t a are
currently being maintained have to be deposited
or court o to a state
y racketeering rev
1ving fund as of July 17, 1994
We currently maintain an account
at the Pima County
Attorney ' s Office .
Monies that will be transferred
this account will not be subject into
theto the 25y. "donation" to
gang/drug sub-account .
If forfeiture funds are not transferred by this date, the
monies will be frozen by the appropriate
might trigger an audit .
agency. It also
I have attached copies of the amended Arizona Revised
Statutes and a copy of the lastu
to the Arizona CriminalQ arterly report submitted
Justice Commission, stating
current balance of our forf i ture accountthe
account .
After July 17th, requests for monies les from the CAO can be
made on letterhead without extensive Qualifiers . Basically,
the only stipulation is
that whatever you state the mon
shall be used for is in the realm of law enforcementey
and you
must use that money (and have records
of such) for the
purpose stated.
680 W. Calle Concorca
Oro Valley. Anzcr'a 85737
�~re 602 742-5445 c•,
. .
i
(---
a OFFICE OF THE
't .446.1.'d,
6 r °d`' Pima County Attorney
.f 4 1400 GREAT AMERICAN TOWER STEPHEN D. NEELY
,�
44rZo �' 32 NORTH STONE AVENUE PIMA COUNTY ATTORNEY
Tucson, Arizona 85701-1412
(602) 740-5600
July 7 , 1994
Chief Werner Wolff
Oro Valley Police Department
680 W. Calle Concordia
Oro Valley, AZ 85737
Re : Use of Anti-Racketeering Funds
Dear Chief Wolff,
You have asked me to provide an opinion as to
whether funds in the County Anti-Racketeering Fund can
be used to purchase radio communications equipment after
the recent legislative changes to the statutes . Those
changes go into effect on July 17 , 1994 .
As you are aware, prior to the recent changes in the
statutes , A.R.S . § 13-2314 . 03 (D) limited the use of funds
in the County Anti-Racketeering fund to the investigation
and prosecution of Racketeering offenses and to gang
prevention, substance abuse prevention and substance
abuse education programs . Agencies receiving funds from
forfeitures handled by the federal government could
deposit those funds in the Anti-Racketeering Fund or they
could keep the funds in separate account.
This year, the Legislature changed the statutory
provisions . Funds forfeited by the federal government
and allocated to state law enforcement agencies can no
longer be kept in separate funds . They must be deposited
in either the State Anti-Racketeering Fund or the County
Anti-Racketeering Funds . In order to comply with the
spending requirements of the federal government, the use
of state accounts had to be expanded. On July 17 , 1994 ,
funds in the State and County Anti-Racketeering Funds
RECEIVED
JUL i.) .5 j991
OHO VALLL
EQLICE DEPARTh1ENT
Oro Valley ARF
July 7 , 1994
page 2
will now be permitted to be used for the same purposes
as before and also for any purpose permitted under
federal law. Cities and towns may no longer keep
separate Anti-Racketeering Funds from forfeiture cases .
At my request, the United States Attorney' s Office
provided my office with a list of the permitted uses of
federal forfeiture funds by state agencies . I enclose
a copy of the federal regulations provided by the U.S .
Attorney' s office for your review. If a specific use for
the property or funds was set forth in the DAG-71 asset
sharing request, the funds or property may only be used
for those purposes . If a general use was stated in the
DAG-71, the property may be used for any law enforcement
purpose, including the purchase of vehicles and equipment
necessary for law enforcement functions . The permitted
use of the funds appears to be sufficiently broad to
cover the purchase of radio communications equipment .
Since the federal funds could be used for that
purpose, and the state funds can be used for any purpose
authorized under federal law, I believe that it would be
a valid use of the funds to_�u_rchase the equipment.
The one restriction on the use of both federal and
state funds is that they may not be used to supplant
budgetary items . They may only be used to enhance the
funds available to your agency. In other words, your
agency budget may not be reduced by the amount of funds
available to your agency in the Anti-Racketeering Funds,
nor may your agency purchase equipment with the funds if
they are normal budgetary items . Although I am not
familiar with your budget, I assume that the replacement
of the radio communications system is not a normal
budgetary item.
Based on these considerations, I am of the opinion
that the use of Anti-Racketeering Funds, whether
Oro Valley ARF
July 7, 1994
page 3
generated by federal forfeiture or state_ f orf eiture, may
5e used to purchase the ra io communications equipment.
Should you or anyone else in your agency have any
questions concerning this matter, please feel free to
call me at 740-5564 .
Very Truly Yours,
STEPHEN D. NEELY
PIMA COUNTY ATTORNEY
r/' / wi
C ristoP h: J. o.ds
Deputy Count Attorney
Supervisor, Forfeiture Unit
enc .
CJR/
• -,w.
Forfeiture, like all legal proceedings, takes time. Equitable sharing can only occur
after the federal forfeiture has been completed and the United States has taken
clear title to the property. in addition, where a claimant has filed a petition for
remission or mitigation of the forfeiture, sharings can be delayed. .Finally, if the
forfeiture involves property which must be sold, sharing cannot occur until the sale
is complete and the net proceeds of sale determined.
The most common cause of unnecessary delay can be overcome by ensuring that
the DAG-71 is accurate, complete and timely. The federal investigative agency
can assistou in fillingout the DAG-71 and the Law Enforcement Committee
y
Coordinator in the United States Attorney's office can assist you in determining
the status of your,request.
VII. USE OF EOUTTABLY SHARED PROPER,
Pursuant to Department of Justice policy, all equitably shared cash and tangible
property, and any income generated by this property, must be used for the law
enforcement purposes stated in the DAG-71. The DAG-71 should be treated as a
contract between the requesting agency and the Department of Justice; and the
terms are binding on the parties.
Cash or tangible property shall be shared with state or local agencies only where it
will increase and not supplant law enforcement resources of that specific state or
local agency. Any interest genera#ed by this property shall also go to law
enforcement purposes. Use of equitable sharing monies to pay for basic
operational expenses is discouraged.
Permissible state and local law enforcement uses include, but are not limited to:
1. Purchase of vehicles and equipment necessary for law enforcement
functions;
2. Purchase of weapons and protective equipment;
3. Purchase of investigative communications equipment;
•
•
•
4. Payment of salaries and overtime for law enforcement officers;
5. Purchase of ADP equipment and software to be used in support of law
enforcement purposes;
6. Payment of expenses for training of law enforcement personnel;
7. Payment of expenses for travel and salaries for law enforcement personnel;
to)
DIRECTIVE NO. 4
pg. 8/284991
8. Use as reward mon- and
associated with construction, expansion,9. hosts improvement or operation of
detention facilities.
?'E: Forfeitedfirearms nor be transf erred to state or local agencies.
N � � may
An
y qregarding re ardin what constitutes a permissible law enforcement use
will should be directed to the federal investigative agency that ibe processing your
in the United States
request or to the Law Enforcement Committee Coordinator
Attorney's office.
VIII. HOW E VITABLE SHARES ARE CALCULATED
A. Net Proceeds
The amount of the share is based upon the net proceeds of the forfeiture.
"Net Proceeds" are calculated as follows:
GROSS RECEIPTS FROM FORFEITURE OR THE SALE
OF
FORFEITED PROPERTY
Less: - Qualified Third Party Interests
(i.e. valid liens, mortgages)
- Federal Case Related Expenses
(i.e. ' ation ex eases advertising costs out of pocket litigation P )
• - Any Award Paid to a Federal Informant
• - Federal Property Management Expenses
i.e. appraisal, storage, security)
Equals: NET PROCEEDS AVAILABLE FOR SHARING
.,
NOT'E. Shares are
never based on the estimated or appraised value of
property.
5
DIRECTIVE NO. 4
pg. 9/28-1991
MEMORANDUM
TO: MAYOR AND TOWN COUNCIL
FROM: Chuck Sweet, Town Manager
DATE: JULY 20TH, 1994
SUBJ: PUBLIC HEARING -RESOLUTION NUMBER(R) 94-35 - ADOPTION OF
FINAL BUDGET FY 1994/95
At the Parks and Recreation Advisory Board meeting held on July 14th, 1994 the subject of the
future operation of Dennis Weaver Park was discussed with representatives from both Pima
County and Amphi School District. As you are aware from information that has been distributed
to you previously, the current agreement between Amphi School District and Pima County for
the operation of Dennis Weaver Park will end December 31st, 1994. A number of options were
outlined by the Pima County representative, Dan Felix, as to how the park could operate after
January 1st, 1995.
Approximately 70+ citizens of the community attended this same meeting and expressed their
desire for Oro Valley to take over ownership of Dennis Weaver Park from Pima County and
operate the same as a town park. They also encouraged adding additional turf areas to the park
in order to accommodate the number of organized sports that are currently using the park.
This memorandum is being transmitted to you this evening to let you know, several citizens who
were in attendance at the above reference meeting may also be at the Town Council meeting this
evening and may address the Dennis Weaver Park subject during the public hearing portion of
the adoption of the Final Budget (Resolution No. (R) 94-35). I would recommend the Town
Council consider including the subject of Dennis Weaver Park in your motion during the
adoption of the Final Budget as follows:
Motion No. 1 (Recommended Motion): I move to approve Resolution No. 94-35
adopting the final budget for Fiscal Year 1994/95 that includes the modifications to the
Seizures and Forfeitures Fund as previously approved by the Town Council, and further
that the Town Manager is directed to negotiate with Pima County and Amphi School
District to assure the continued operation of Dennis Weaver Park as a Town Park after
January 1st, 1995.
OR
•
Motion No. 2: I move to approve Resolution No. 94-3 5 adopting the final budget for
Fiscal Year 1994/95 that reflects no changes from the Tentative Budget that was adopted on July
6th, 1994, except that the Town Manager is hereby directed to negotiate with Pima County and
Amphi School District to assure the continued operation of Dennis Weaver Park as a Town park
after January 1st, 1995.
Wit
Chuck Sweet
Town Manager