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4
TOWN OF ORO VALLEY
TOWN COUNCIL
Fiscal Year 1995-96
CHERYL SKALSKY
Mayor
PAUL PARISI
Vice-Mayor
BILL KAUTENBURGER
Councilmember
RUDY ROSZAK
Councilmember
MARTY WELLS
Councilmember
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11000 N. LA CANADA DRIVE
4 � ORO VALLEY ARIZONA 85737
Administrative Offices(520)297-2591 Fax(520)297-0428
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To: The Citizens of the Town of Oro Valley
From: Mayor Cheryl Skalsky
Subject: Fiscal Year 1995/96 Town Budget
,., On behalf of the Oro Valley Town Council, I would like to present to the citizens of our community,
the Town's budget for Fiscal Year 1995-96.
The Town has grown significantly over the past few years and the budget reflects expenditures for
services necessary to keep up with the increased population. A total of thirteen and one-half
positions have been added to the Oro Valley Folice Department. This brings the total number of
sworn positions to 49 including six reserve officers. The Public Works Department has a budget of
$1.2M for street improvements, including traffic signals at: Lambert Lane and La Canada Drive;
Oracle Road and Rancho Vistoso Boulevard; and, Hardy Road and Oracle Road. Regarding Parks
and Recreation, the Town has budgeted $389,000 for the operation of Dennis Weaver Park.
l` Another $300,000 is budgeted for a possible Heritage Fund Grant for improvements to the park.
0
The FY 1995/96 budget also includes funding for potential annexations, water company acquisitions,
and parks and recreation development. A contingency in the amount of $733,000 has been
budgeted for the possible annexation of the Magee/Oracle Road area. $11,600,000 is budgeted as
a contingency for a potential general obligation bond issue for parks and recreation acquisition and
development. This issue will be carefully considered by the Council to decide if it should be
brought before the voters. An engineering study is also underway to determine the value of the
Canada Hills Water Company. $10,000,000 has been budgeted as a very preliminary valuation
estimate. Water revenue bonds would most likely be proposed to finance the acquisition. The
issuance of water revenue bonds would be based on a vote of the citizens of our community.
Should this acquisition come to fruition, bond repayments would be repaid from the water revenues
from customers within the Canada Hills Water Company service area.
Oro Valley is faced, and will continue to be faced, with many challenges and opportunities in the
upcoming year. We are moving forward with many new ideas brought forward by you, our citizens.
The Council is committed to the following: improving your participation in the local decision-
making process; providing quality services to our residents; and fostering the high quality of life that
you have come to expect by choosing to live in Oro Valley.
Cheryl Skal Ma or
y Y
TABLE OF CONTENTS
Description Page Number
Listing of Department Heads 1
Organizational Chart 2
Executive Summary 3
Summary of Significant Accounting Policies 9
GENERAL FUND
Revenues and Other Financing Sources 11
Expenditures and Other Financing Uses
Administration:
Town Council 15
Town Clerk 22
Town Manager 30
Finance 38
Legal 45
General Administration 53
Development Services:
Planning and Zoning 63
Building Saftey 71
Public Works 78
Parks and Recreation 85
Police Department 93
Magistrate Court 105
SPECIAL REVENUE FUNDS
Highway Fund:
Revenues and Other Financing Sources 113
Public Works 114
Seizures & Forfeitures Fund:
Revenues and Other Financing Sources 122
.Police Department 123
Legal Department 128
Heritage Fund Grant:
Revenues and Other Financing Sources 132
Parks and Recreation 133
TABLE OF CONTENTS (Continued)
Description
Page Number
DEBT SERVICE/CAPITAL PROJECT FUNDS:
Valle Del Oro Paving District 135
Naranja Road Improvement District 138
Naranja
Engle Town Hall Debt Service 141
Police Facility Construction 144 Development Services Building Construction 147
La Canada Drive Development Impact Fees 150
Parks and Recreation Acquisition & Development 153
ENTERPRISE FUND:
Water Company Acquisition 157
Other Information:
Resolution for the Adoption of the Budget 161
Auditor General Schedules A - E 162
Glossary of Terms 169
TOWN OF ORO VALLEY
DEPARTMENT HEADS
CHUCK SWEET
Town Manager
DAVID L. ANDREWS SUSAN AGRILLO
Finance Director Magistrate
DONALD CHATFIELD KATHI CUVELIER
Planning & Zoning Director Town Clerk
JOANNE HOMER ROBERT J. MAASSEN
Town Engineer Building Official
TOBIN C. SIDLES WERNER S. WOLFF
Town Attorney Chief of Police
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0 ,-7 TOWN OF ORO VALLEY
;`- 11000 N. LA CANADA DRIVE
ORO VALLEY ARIZONA 85737
Fax(520)297-0428
Administrative Offices(520)297-2591
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To the Honorable Mayor and Town Council
Town of Oro Valley, Arizona
The Town of Oro Valley's 1995/96 Budget, as adopted by Mayor and Council on August 2, 1995,
is respectfully submitted. The total budget for the fiscal year is $36,550,932. Total expenditures are
for the following functions:
Personnel $5,384,282
Operations & Maintenance 2,388,758
Capital Outlay 1,479,472
La Canada Drive Improvements 2,964,095
Water Company Acquisition 10,000,000
Parks, Open Space & Trails 11,600,000
Heritage Fund Grant - Dennis Weaver Park 300,000
Debt Service 329,745
Contingency for Area 2A Annexation 732,912
General Fund Contingency 1,371,668
Total $36,550,932
Personnel costs of $5,384,282 are for a total of 153 positions. This is an increase of 18 positions
from last fiscal year. New positions for this year include the following: Deputy Clerk/Receptionist
(1), Secretaries (1.5), Economic Development (1), GIS Technician (1), Senior Planner (1), Police
Officers (5), Community Policing Sergeant (1), Reserve Officers (3), Dispatchers (2), Property I.D.
Tech (.5), Records Clerk (.5), Police Department Training Coordinator (1), Custodian (.5) and a
Repairman (1). The Parks and Recreation Division decreased its seasonal positions by two.
This year's personnel budget includes funding for the implementation of a Step System
Compensation Plan for all Oro Valley Police Department employees. Police Department employees
are eligible for a step increase on the employees' annual review dates. All other Town employees
(non-P.D. personnel) received a 4.5% cost of living adjustment, based on their salaries, effective July
1, 1995. These employees will remain on the Town's Performance Merit Compensation Plan which
was implemented in 1993.
$2,388,758 has been budgeted for operations and maintenance. Major items in this category
include insurance, utilities, travel and training, outside professional services and other general
operating costs. Other items such as tourism funding and various studies are budgeted in this
expenditures category.
3
expenditures enditures for capital outlay of $1,479,472 include the following major items: vehicles
Budgeted p
($184,050), remodel Town facilities at 680 W. Calle Concordia ($150,000), Americans with
Disabilities Act improvements ($61,300), copy machines ($35,500), utility tractor ($13,000),
computer equipment ($43,300), voter receiver system - Police ($18,000), Oracle Road/Rancho
Vistoso Blvd. traffic signal ($110,000), aerial mapping ($100,000), striper ($26,000), water truck
($10,500), Hardy Road/Oracle Road traffic signal ($220,000), architectural design-Development
Services Building ($32,000) and various street improvements ($285,000).
On October 26, 1994, the Town Council approved a development impact fee ordinance for the La
Canada Drive Benefit Area. La Canada Drive improvements will continue through Fiscal Year
2000/01. Improvements for this year include La Canada/Lambert Lane traffic signal ($135,000), La
Canada- Naranja - Lambert. Lane street improvements ($120,000) and consultants ($42,000). The
remaining $2,667,095 has been budgeted as contingency.
$21,600,000 has been budgeted for the potential issuance of bonds. $11,600,000 would be for
parks and recreation acquisition and development and $10,000,000 would be for the possible
acquisition of Canada Hills Water Company. Both bond issues would require call for elections by
the Town Council as well as voter approval before issuance.
The Heritage Fund Grant is a grant available through the Land and Water Conservation Fund/ Local,
Regional, and State Parks Heritage Fund Program. It is sponsored by the Department of the Interior
and Arizona State Parks and amounts to $150,000 in grant income for the development of Dennis
Weaver Park. The Town will match the grant with $150,000 in General Fund monies should the
grant be awarded to the Town. The $300,000 would be used for the following improvements: new
playground equipment, picnic ramadas, sports lighting, restroom facilities upgrades, landscaping, turf
establishment and irrigation systems.
The Fiscal Year 1995/96 budget of$36,550,932 includes the following funding sources: Local Sales
Taxes($3,456,000), Licenses and Permits($986,000), State Shared Revenues ($2,109,000), State and
Federal Grants ($721,100), Annexation - Contingent Revenues ($500,375) and Other Revenues
($1,576,595), Proceeds from the Issuance of Bonds ($21,600,000), and Fund Balance Reserves
($5,601,862).
This year's budget reflects increased funding in response to the continued growth of the community
and the increased need for services. We would like to thank Mayor Skalsky and the Town Council,
as well as Town staff for their efforts put into the development of this budget.
Respectfully submitted,
c7.4)L12:414; .,4"464e
Chuck Sweet David L. Andrews
Town Manager Finance Di rector
4
TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1995-96
1994-95 1995-96
Council 1994-95 Council Budgeted 1995-96
Adopted Estimated Adopted Percentage Percent
' ENE FUND . Budget Actuals Budget Change of Total
REVENUES AND OTHER FINANCING SOURCES
REVENUES:
Local Taxes $2,547,000 $3,082,000 $3,456,000 35.7% 26.8%
Licenses&Permits 1,242,500 1,250,500 986,000 -20.6% 7.6%
State/County Shared Revenues 1,019,000 1,197,000 1,647,000 61.6% 12.8%
State Grants 122,500 196,500 229,000 86.9% 1.8%
Federal Grants 152,000 162,000 246,100 61.9% 1.9%
Charges for Services 165,500 186,350 177,400 7.2% 1.4%
Fines 235,000 185,000 200,000 -14.9% 1.5%
Miscellaneous 1,500 3,000 3,000 100.0% 0.0%
Interest Income 140,000 220,000 220,000 57.1% 1.7%
Annexation-Contingent Revenues 0 0 500,375 100.0% 3.9%
SUBTOTAL:REVENUES 5,625,000 6,482,350 7,664,875 36.3% 59.4%
OTHER FINANCING SOURCES:
Sale of Assets 1,000 8,200 1,000 0.0% 0.0%
Carryforward of Fund Balance 4,179,316 --- 5,237,998 25.3% 40.6%
SUBTOTAL:OTHER FINANCING SOURCES 4,180,316 8,200 5,238,998 25.3% 40.6%
TOTAL GENERAL FUND REVENUES
AND OTHER FINANCING SOURCES $9,805,316 $6,490,550 $12,903,873 31.6% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
Governing Body $192,279 $183,829 $295,976 53.9% 2.3%
Clerk of Council 160,487 163,947 196,882 22.7% 1.5%
Magistrate Court 268,893 264,226 298,178 10.9% 2.3%
Town Manager 242,486 232,516 262,360 8.2% 2.0%
Finance 185,567 176,634 302,950 63.3% 2.3%
Legal 259,297 234,327 395,016 52.3% 3.1%
Police-Operating&Maintenance 2,608,531 2,581,420 3,360,107 28.8% 26.0%
Police-Contingency for Annexation -- --- 451,929 100.0% 3.5%
Parks&Recreation 150,575 124,586 389,097 158.4% 3.0%
Planning&Zoning 513,512 417,013 623,843 21.5% 4.8%
Building Inspections 354,056 349,914 361,383 2.1% 2.8%
Public Works 260,453 218,530 269,295 3.4% 2.1%
General Administration 735,555 318,455 510,682 -30.6% 4.0%
Operating Transfers to Other Funds 973,456 957,456 3,814,507 291.9% 29.6%
Contingency/Reserve 2,824,869 -- 1,371,668 -51.4% 10.6%
TOTAL GENERAL FUND EXPENDITURES AND
OTHER FINANCING USES $9,730,016 $6,222,853 $12,903,873 32.6% 100.0%
5
—_- TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1995-96
(Continued)
1994-95 1995-96
Council 1994-95 Council Budgeted 1995-96
Adopted Estimated Adopted Percentage Percent
HIGHWAYFUN 3:::::::: Budget Actuals Budget Change of Total
REVENUES AND OTHER FINANCING SOURCES
REVENUES:
State Shared Revenues $659,000 $637,000 $752,000 14.1% 33.7%
State Grants 0 0 20,000 100.0% 0.9%
Federal Grants 120,000 0 76,000 -36.7% 3.4%
Other Revenues 23,000 41,000 150,500 554.3% 6.7%
SUBTOTAL: REVENUES $802,000 $678,000 $998,500 24.5% 44.7%
OTHER FINANCING SOURCES:
Sale of Assets 0 0 0 0.0% 0.0%
Financing from Leases 0 0 0 0.0% 0.0%
Operating Transfers 485,440 484,474 874,767 80.2% 39.2%
Carryforward of Fund Balance 107,281 --- 358,822 234.5% 16.1%
SUBTOTAL:OTHER FINANCING SOURCES 592,721 484,474 1,233,589 108.1% 55.3%
TOTAL HIGHWAY FUND REVENUES
AND OTHER FINANCING SOURCES $1,394,721 $1,162,474 $2,232,089 60.0% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
Public Works $1,394,721 $966,308 $1,987,106 42.5% 89.0%
Contingency for Annexations --- --- 244,983 100.0% 11.0%
TOTAL HIGHWAY FUND EXPENDITURES AND
OTHER FINANCING USES $1,394,721 $966,308 $2,232,089 60.0% 100.0%
A
-- TOWN OF ORO VALLEY
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1995-96
(Continued)
1994-95 1995-96
Council 1994-95 Council Budgeted 1995-96
Adopted Estimated Adopted Percentage Percent
SEIZ 1A :&FORfPl1:49.WF t Budget Actuals Budget Change of Total
REVENUES AND OTHER FINANCING SOURCES
REVENUES:
%324.9
Forfeitures $113,500 $177,475 $84,700 -25.4% °
Other Revenues 10,100 8,800 9,200 -8.9% 35.3%
SUBTOTAL: REVENUES 123,600 186,275 93,900 -24.0% 360.2%
OTHER FINANCING SOURCES:
Carryforward of Fund Balance (17,619) --- (67,833) 285.0% -260.2%
TOTAL SEIZURE FUND REVENUES
AND OTHER FINANCING SOURCES $105,981 $186,275 $26,067 -75.4% 100.0%
EXPENDITURES AND OTHER FINANCING USES
EXPENDITURES:
Legal $11,000 $13,100 $4,100 -62.7% 15.7%
Police 170,281 164,289 21,967 -87.1% 84.3%
TOTAL SEIZURE FUND EXPENDITURES AND
OTHER FINANCING USES $181,281 $177,389 $26,067 -85.6% 84.3%
REVENUES AND OTHER FINANCING SOURCES
State Grant $0 $0 $150,000 100.0% 50.0%
SUBTOTAL: REVENUES 0 0 150,000 100.0% 50.0%
OTHER FINANCING SOURCES:
Operating Transfer 0 0 150,000 100.0% 50.0%
TOTAL HERITAGE FUND GRANT-DENNIS WEAVER PARK
REVENUES AND OTHER FINANCING SOURCES $0 $0 $300,000 100.0% 100.0%
EXPENDITURES AND OTHER FINANCING USES
OTHER FINANCING USES:
Contingency 0 0 300,000 100.0% 100.0%
TOTAL HERITAGE FUND GRANT-DENNIS WEAVER PARK
EXPENDITURES AND OTHER FINANCING USES $0 $0 $300,000 100.0% 100.0%
7
-LTOWN OF ORO VALLEY
.
REVENUES AND OTHER FINANCING SOURCES AND
EXPENDITURES AND OTHER FINANCING USES BY FUND
FISCAL YEAR 1995-96
(Continued)
1994-95 1995-96
Council 1994-95 Council Budgeted
Adopted Estimated Adopted Percentage
.0.01100:0•OgiTitili00.0K0**00.0.40.2
Budget Actuals Budget Change
EXPENDITURES:
Valle Del Oro Debt Service $5,995 $6,105 $6,195 3.3%
Naranja Road Debt Service $130,725 $130,300 $123,925 -5.2%
Engle Town Hall Debt Service $173,440 $173,440 $177,195 2.2%
Police Facility Construction Fund $731,721 $761,681 $0 -100.0%
Development Svcs. Bldg.Construction Fund $16,000 $0 $32,000 100.0%
La Canada Drive Development Impact Fees $0 $130,000 $2,964,095 100.0%
Parks and Recreation Acquisition&Development $0 $0 $11,600,000 100.0%
Water Company Acquisition (Enterprise Fund) $0 $0 $10,000,000 100.0%
8
- TOWN OF ORO VALLEY
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies used by the Town of Oro Valley are as follows:
Fund Accounting:
The accounts of the Town are organized on the basis of funds and account groups. Fund accounting
is designed to demonstrate legal compliance and to aid financial management by segregating
transactions related to certain government functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on
the other hand, is a financial reporting device designed to provide accountability for certain assets
and liabilities that are not recorded in the funds because they do not directly affect net expendable
available financial resources.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category,
in turn, is divided into separate "fund types."
Governmental funds are used to account for all or most of a government's general activities,
including the collection and disbursement of earmarked monies (special revenue funds), the
acquisition or construction of general fixed assets (capital project funds) and the servicing of general
long-term debt (debt service funds). The general fund is used to account for all activities of the
general government not accounted for in some other fund.
The Town does not adopt budgets for it's fiduciary funds and currently does not have any proprietary
funds. However, a contingency for water company acquisition is budgeted. This would be set up
as an enterprise fund if and when necessary.
Basis of Accounting:
The accounting and financial reporting treatment applied to a fund is determined by its measurement
focus. Governmental funds are accounted for using a current financial resources measurement focus.
With this measurement focus, only current assets and current liabilities generally are included on
the balance sheet. Operating statements of these funds present increases (i.e revenues and other
financing sources) and decreases (i.e expenditures and other financing uses) in net current assets.
The modified accrual basis of accounting is used by all governmental fund types. Under the modified
accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e. when they
become both measurable and available). "Measurable" means the amount of the transaction can be
determined and "available" means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period. Expenditures are recorded when the related fund
liability is incurred. Principal and interest on general long-term debt are recorded as fund liabilities
when due or when amounts have been accumulated in the debt service fund for payments to be
made early in the following year.
Auto lieu, city sales tax, state sales tax and highway user revenues are considered measurable when
in the hands of the intermediary collecting governments and are recognized as revenue at that time.
Grant revenues are recognized at the time of making the grant expenditure. Fines and permit
revenues are not susceptible to accrual because generally they are not measurable until received in
cash.
9
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10
GENERAL FUND
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
GENERAL FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1 994-1 995 199571996
.
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
LOCAL TAXES:
.
Local Sales Tax $2,272,000 $2,762,000 $3,021,000 $3,121,000
Occupancy Tax 135,000 140,000 145,000 145,000
Renters'Tax
90,000 100,000 110,000 110,000
Cable Franchise
50,000 80,000 80,000 80,000
i
SUBTOTAL:LOCAL TAXES 2,547,000 3,082,000 3,356,000 3,456,000
LICENSES&PERMITS: _
Business Licenses&Permits 38,000 43,000 45,000 45,000
Residential Building Permits 1,107,000 1,000,000 862,000 862,000
Commercial Building Permits 82,000 180,000 51,000 51,000
Sign Permits 4,000 2,500 3,000 3,000
Special Inspection Fees 9,000 10,000 10,000 10,000
Grading Permit Fees 2,500 15,000 15,000 15,000
Y
SUBTOTAL: LICENSES&PERMITS 1,242,500 1,250,500 986,000 986,000
STATE/COUNTY SHARED:
County Auto Lieu 67,000 125,000 125,000 125,000
Weaver Park Operating Contributions 0 50,000 165,000 165,000
State Income
481,000 511,000 661,000 661,000
State Sales 471,000 511,000 696,000 696,000
~ SUBTOTAL:STATE/COUNTY SHARED 1,019,000 1,197,000 1,647,000 1,647,000
STATE GRANTS:
ALEOAC Training - 50,000 49,000 52,000 52,000
GITEM Grant 0 49,000 51,000 51,000
J
G.O.H.S.-P.I.Officer 62,500 46,000 23,000 23,000
C.J.E.F.-Records Keeping 0 0 40,000 40,000
Misc.State Grants0 2,000 0 0
ADOC-CIP Grants 10,000 10,000 0 0
.
Safe Schools Grant 0 _ 40,500 63,000 63,000
122,500
SUBTOTAL:STATE GRANTS _ 196,500 229,000 229,000
(Continued on following page)
11
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
GENERAL FUND
REVENUES AND OTHER FINANCING SOURCES
(Continued)
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
FEDERAL GRANTS:
MANTIS $152,000 $162,000 $168,000 $168,000
C.O.P.S. Fast Grant 0 0 23,000 23,000
P.A.G.Census Reimbursement 0 0 32,500 32,500
P.A.G.Gateway Delineation Project 0 0 0 22,600
SUBTOTAL: FEDERAL GRANTS 152,000 162,000 223,500 246,100
CHARGES FOR SERVICES:
Court Costs 26,000 19,000 19,000 19,000
Public Defender Fees 2,500 4,000 4,500 4,500
Recording Fees 2,000 1,800 2,000 2,000
Zoning&Subdivision Fees 120,000 120,000 100,000 100,000
User Fees-Swimming Pool 0 4,000 10,500 10,500
User Fees-Soccer Leagues 0 150 3,500 3,500
User Fees-Softball Leagues 0 0 3,500 3,500
User Fees-Electricity 0 1,000 1,000 1,000
User Fees-Miscellaneous 0 500 1,500 1,500
Copying Fees 500 800 800 800
Town Hall Usage Fees 0 300 300 300
General Government Other 500 1,000 1,000 1,000
Court Other 500 22,000 18,000 18,000
Police Report Copying 2,000 3,000 3,000 3,000
Police Other 500 100 100 100
Building Inspection Copying Fees 1,500 2,000 2,000 2,000
Engineer Plan Review Fees 7,000 2,000 2,000 , 2,000
Grading Review Fees 2,000 3,700 3,700 3,700
Grading Inspection Fees 500 1,000 1,000 1,000
SUBTOTAL:CHARGES FOR SERVICES 165,500 186,350 177,400 177,400
FINES: 235,000 185,000 200,000 200,000
(Continued on following page)
12
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
GENERAL FUND
REVENUES AND OTHER FINANCING SOURCES
(Continued)
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
MISCELLANEOUS:
Miscellaneous 1,500 3,000 3,000 3,000
SUBTOTAL:MISCELLANEOUS 1,500 3,000 3,000 3,000
INTEREST INCOME: 140,000 220,000 220,000 220,000
ANNEXATION-CONTINGENT REVENUES 0 0 0 500,375
SUBTOTAL:REVENUES 5,625,000 6,482,350 7,041,900 7,664,875
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance 4,179,316 -- 5,191,998 5,237,998
Sale of Assets 1,000 8,200 1,000 1,000
SUBTOTAL:OTHER FINANCING SOURCES 4,180,316 8,200 5,192,998 5,238,998
TOTAL REVENUES&OTHER FINANCING SOURCES $9,805,316 $6,490,550 $12,234,898 $12,903,873
13
Administration
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Town Council is comprised of five elected officials of the Town, one of whom shall be designated as Mayor
and one of whom be designated as Vice-Mayor. They serve four year, overlapping terms in the manner prescribed
by State Law. The corporate powers of the Town are vested in the Council and are exercised as authorized by
law. All powers of the Council are exercised by ordinance, resolution, order or motion.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
It is suggested that the Council conduct one council retreat and possibly two joint study sessions with the Town
Boards and Commissions during the upcoming 1995-96 fiscal year budget.
Further, at the request of the Chairman of the Arts Advisory Board, one clerical staff position has been added
to the Council's budget.
Discussion on Existing Positions and Programs Terminated:
Council members serve the Town on a volunteer basis. The Mayor receives a $150 monthly travel allowance.
Council members submit receipts for travel expenses and mileage traveled for Town business for reimbursement.
Regarding existing Contract Personnel, it is suggested that the Council re-examine the extension of the Town
Lobbyist's Contract.
15
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $0 $0 $18,876 $0 $0
OPERATIONS&MAINTENANCE 189,879 181,929 320,973 303,376 295,976
CAPITAL OUTLAY 2,400 1,900 0 0 0
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $192,279 $183,829 $339,849 $303,376 $295,976
16
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
,
Salaries&Wages $0 $0 $13,846 $0 $0
Overime Pay 0 00 0 0
Group Insurance 0 0 2,702 0 0
Social Security 0 0 1,059 0 0
Retirement Contributions 0 0 969 0 0
Unemployment Compensation 0 0 150 i 0 0
Workers'Compensation 0 0 150 0 0
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $0 $0 $18,876 $0 $0
17
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Secretary 0 1 $13,846 0 $0 0 $0
SUBTOTALS 0 1 13,846 0 0 0 0
MERIT
11111i!!•!I 0
TOTAL-SALARIES&WAGES 0 1 $13,846 0 $0 0 $0
18
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $5,000 $5,000 $0 $0 $5,000
Tourism&Economic Development 116,250 121,000 155,000 155,000 120,000
Community Events Programs 3,500 3,500 0 0 0
Insurance 16,399 16,399 18,000 14,153 14,153
Communication&Postage 1,000 600 1,000 1,000 1,000
Printing&Binding 0 1,900 1,000 1,000 1,000
Travel&Training 9,500 6,500 6,500 6,500 6,500
Memberships&Subscriptions 9,630 9,630 14,223 14,223 14,223
Office Supplies 400 300 500 500 500
Public Information Services 7,200 8,100 15,000 15,000 15,000
Miscellaneous Other Operating 4,000 1,000 3,000 3,000 3,000
Water Study-Other Prof.Services 10,000 1,000 96,700 84,200 84,200
Advisory Board Expenses 7,000 7,000 ------------ ---
Parks&Rec Advisory Board 0 0 300 3,000 3,000
Arts Advisory Board 0 0 5,950 4,000 26,600
AsWaS Task Force 0 0 3,200 1,200 1,200
Northwest Water Alliance 0 0 600 600 600
.
TOTAL O&M EXPENDITURES $189,879 $181,929 $320,973 $303,376 $295,976
19
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
.
Council League-Conf-Paradise Valley - $2,500 $2,500 $2,500
r
/
Council Council Retreat 2,000 2,000 2,000
Council Joint Study Session w/Bds&Committees (2) 2,000 2,000 2,000
,
TOTAL $6,500 $6,500 $6,500
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Council League of Arizona Cities&Towns-Renewal $2,253 $2,253 $2,253
Council Pima Association of Governments-Renewal 6,770 6,770 6,770
Council SAWARA-New 5,000 5,000 5,000
Council NoWA-Renewal 200 200 200
TOTAL $14,223 $14,223 $14,223
20
TOWN OF ORO VALLEY
TOWN COUNCIL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST r REVIEW APPROVAL
Machinery&Equipment $2,400 $1,900 $0 $0 $0
TOTAL CAPITAL OUTLAY $2,400 $1,900 $0 $0 $0
•
21
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
Operations of the Municipal Clerk's Office: Town Council; Public Information; Licensing; Public Records; Records
Management; Municipal Elections; Voter Registration; Notary.
Functions: Collect and prepare content and format for Council Agenda; Attend all council meetings; Maintain all
ordinances, resolutions, proclamations and Town Code; Process and issue state/local licenses and permits;
Maintain official town records and documents for public inspection; maintain custody of Town seal; Records
Management including preservation of historical documents; Public Information Office; Administer and conduct
municipal elections. Secretary to the Board of Adjustment; collect and prepare content and format for Board of
Adjustment Agenda; Attend all BOA meetings, provide notary services. Functions of the Municipal Clerk's office
are performed in accordance with Arizona Revised Statutes, Oro Valley Town Code, and the administrative policies
and objectives of the Town.
Goals: Provide accurate public information in a timely and efficient manner. Maintain public records and
historical information and assist all departments in retention of records in accordance with Arizona State Law.
Provide quality service to Oro Valley citizens, Town Council and Staff.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Request for an additional Deputy Clerk effective July 1, 1995.
Capital Outlay: 1. Upgrade 286 computer to 486 computer at receptionist station for best capability of software
usage. 2. Upgrade administration network to accommodate additional users. 3. Upgrade 2nd receptionist station
telephone with switchboard station.
22
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $100,969 $101,892 $125,530 $125,530 $129,930
OPERATIONS&MAINTENANCE 38,218 39,834 63,163 55,550 56,550
CAPITAL OUTLAY 21,300 22,221 4,102 4,102 4,402
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 6,000 6,000 6,000-/
TOTAL EXPENDITURES $160,487 $163,947 $198,795 $191,182 $196,882
23
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $82,073 $82,551 $102,539 $102,539 $106,376
i
Group Insurance 6,059 6,826 7,068 7,068 7,068
,
Social Security/Medicare 6,279 6,249 7,844 7,844 8,137
Retirement Contributions 5,745 5,233 7,177 4 7,177 7,447
Unemployment Compensation 600 756 600 600 600
Workers'Compensation 213 277 302 302 302
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $100,969 $101,892 $125,530 $125,530 $129,930
24
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Clerk 1 1 $41,734 1 $41,734 1 $43,612
Deputy Clerk 1 1 21,996 1 21,996 1 22,985
Deputy Clerk/Receptionist 0.6 0.6 10,032 0.6 10,032 0.6 10,483
Deputy Clerk/Receptionist 0.4 0.4 7,992 0.4 7,992 0.4 8,351
Deputy Clerk/Receptionist 0 1 18,900 1 18,900 1 18,900
SUBTOTALS 3 4 100,654 4 100,654 4 104,331
MERIT 1,885
885
2,045
85 1,
TOTAL-SALARIES&WAGES 3 4 $102,539 4 $102,539 4 $106,376
25
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $1,465 $2,000 $1,500 $1,500 $2,500
Other Professional Services 1,000 1,000 1,000 1,000 1,000
Elections 6,000 6,000 24,000 18,000 18,000
,
Equipment Repair&Maintenance 8,000 8,000 12,000 12,000 12,000
Communications&Postage 3,300 2,400 3,500 3,500 3,500
.
Advertising 7,000 11,200 11,500 11,500 11,500
Printing&Binding 1,500 500 500 500 500
Recording Fees 2,000 1,630 2,000 2,000 2,000
Travel&Training 4,523 3,774 3,733 2,120 2,120
Memberships&Subscriptions 330 330 330 330 330
Office Supplies 3,000 3,000 3,000 3,000 3,000
Miscellaneous Other Operating 100 0 100 100 100
TOTAL O&M EXPENDITURES $38,218 $39,834 $63,163 $55,550 $56,550
26
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Clerk IIMC Intl.Conf.,New Mexico $1,613 $0 $0
Clerk AZ Leage Conf.,Paradise Valley 500 500 500
Clerk/Deputy AMCA Institute/Academy,Tempe 800 800 800
Clerk/Deputy AMCA Election Training,Scottsdale 220 220 220
Staff Software&Misc.Training 600 600 600
TOTAL $3,733 $2,120 $2,120
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Clerk/Deputy IIMC Annual Dues; Renewal $120 $120 $120
Clerk/Deputy AMCA Annual Dues; Renewal 60 60 60
Clerk/Deputy Election Offs of AZ dues 30 30 30
Clerk AZ Records Manager Assoc.dues 100 100 100
Clerk Model City Tax Code Updates 20 20 20
TOTAL $330 $330 $330
27
TOWN OF ORO VALLEY
' TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $21,300 $22,221
,
486 PC DX-80&Installation $1,863 $1,863 $2,163
,
Upgrade Admin. Network 1/3&Install. 867 867 867
Upgrade telephone&Installation 902 902 902
Upgrade WP 5.1 to 6.0 470 470 470
,
r
TOTAL CAPITAL OUTLAY $21,300 $22,221 $4,102 $4,102 $4,402
28
TOWN OF ORO VALLEY
TOWN CLERK
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
CONTINGENCY/RESERVE:
Annexation of Area 2A
Elections-addition of Polling Place $6,000 $6,000 $6,000
TOTAL DEBT SERVICE/CONT. $0 $0 $6,000 $6,000 $6,000
29
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Town Manager is responsible for the proper administration of the Town and serves as the administrative head
of government under control and direction of the Town Council as provided under Section 3-2-1 of the Town Code.
Discussion on New Positions Pro•rams and Ma-or Ca•ital Outla Re•uests:
No new positions are requested.
(1) 486DX-66 8MB RAM Computer, Monitor, Network Card: $1,600
To replace the 286 currently being used by the Manager. The 286 will be moved into the
Government Relations Administrator's office.
(1) Fire Proof Cabinet: $700
The Personnel Director is requesting a fireproof cabinet for storage of personnel records. The
current fire-proof filing cabinet is filled to capacity.
(1) 4 Drawer Locking File Cabinet: $450
To replace the file cabinet currently in the Administrative Assistant's office. The current
cabinet does not meet OSHA standards, does not lock nor does it have the steel rods necessary
to install locks.
(1) Computer Work Station $200
For use by the Government Relations Administrator
(1) Credenza with file drawers (Mgr.): $400
(1) Six-shelf book case (Personnel Director): $350
These two items are being requested to accommodate the large volume of files and manuals
currently being held by the Manager and Personnel Director.
(1) WordPerfect 6.0 Software with license: $214
(3) Upgrades only: $88/ea.
Discussion on Existing Positions and Programs Terminated:
Because of the constant increases in expenditures due to personnel and additional Town services, the Manager's
office has agreed not to request additional personnel. Rather it is our philosophy that we should pool our
resources as much as possible and work together to try to alleviate the stress and workloads of others whom we
work closely with. Additionally, as time and workloads permit, we have agreed to assist other departments with
miscellaneous projects and requests for staff assistance.
30
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $209,336 $207,446 $220,442 $220,442 $229,625
OPERATIONS&MAINTENANCE 15,225 18,645 22,695 18,835 18,835
CAPITAL OUTLAY 2,925 2,925 4,300 3,900 3,900
DEBT SERVICE 0 0 0 0 0
L
CONTINGENCY/RESERVE 15,000 3,500 15,000 10,000 10,000
TOTAL EXPENDITURES $242,486 $232,516 $262,437 $253,177 $262,360
31
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
•
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $172,860 $173,434 $185,054 $185,054 $193,063
Group Insurance 10,192 9,177 7,044 7,044 7,044
0-
Social
Social Security 13,224 12,748 14,157 14,157 14,769
Retirement Contributions 12,020 10,778 12,954 12,954 13,516
Unemployment Compensation 600 756 600 600 600
f
Workers'Compensation 440 553 633 633 633
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $209,336 $207,446 I $220,442 $220,442 $229,625
32
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Manager 1 1 $75,175 1 $75,175 1 $75,175
Administrative Assistant 1 1 25,448 1 25,448 1 26,593
Personnel Director 1 1 34,367 1 34,367 1 35,913
Governmental Relations Administrator 1 1 44,000 1 44,000 1 45,980
SUBTOTALS 4 4 178,990 4 178,990 4 183,661
lig
'•
MERIT
niElinilliirag 6,064 illill:Elii.iliPlill
6,064 r9,402
TOTAL-SALARIES&WAGES 4 4 $185,054 4 $185,054 4 $193,063
33
TOWN OF ORO VALLEY
- TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $0 $1,000 $0 $0 $0
Other Professional Services 0 500 0 0 0
Equipment Repair&Maintenance 500 100 500 500 500
Communications&Postage 800 845 900 1,000 1,000
Advertising 2,500 6,125 0 0 0
Recruitment-Advertising 0 0 5,000 5,000 5,000
Recruitment-Postage 0 0 2,000 2,000 2,000
Recruitment-Relocation Expenses 0 0 3,000 3,000 3,000
Printing&Binding 1,000 100 700 500 500
.
Travel&Training 7,300 7,300 7,635 3,875 3,875
Memberships&Subscriptions 1,575 1,575 1,860 1,860 1,860
Office Supplies 1,000 1,000 1,000 i 1,000 1,000
Miscellaneous Other Operating 550 100 100 100 100
TOTAL O&M EXPENDITURES $15,225 $18,645 $22,695 $18,835 $18,835
34
• TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Town Manager ICMA Conference-Toronto,Canada $1,800 $0 $0
Town Manager League Conference-Paradise Valley,AZ 400 400 400 -'
Town Manager ACMA Summer Conference 300 150 150
Town Manager ACMA Winter Conference 300 300 300
Town Manager Other as Needed 200 0 0
Admin.Asst. League Conference-Paradise Valley,AZ 100 100 100
,
Admin Asst. AZ Municipal Mgmt Asst Assn.-Misc. 50 50 50 .
Admin.Asst. Software Training/Other 500 250 250
Personnel Director League Conference-Paradise Valley,AZ 400 0 0
Personnel Director Other-Local 300 300 300
Govt. Rel.Admin. League Conference-Paradise Valley,AZ 400 250 250
Govt.Rel.Admin. AZ Hydrological Society-Phoenix v 300 300 300 •-f
Govt. Rel.Admin. Cambridge Institute-Phoenix 400 0 0 /
Govt.Rel.Admin. State Agency Meetings 910 500 500 '
Govt. Rel.Admin. Local Seminars 325 325 325
Govt. Rel.Admin. Misc.Software Training 200 200 200 -
/
1
Department Misc. Mileage 750 750 750 f
TOTAL $7,635 $3,875 $3,875
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Town Manager ICMA-Renewal $560 $560 $560
Town Manager ACMA-Renewal 90 90 90
Town Manager Local Publications(incl.newspapers) 375 375 375
Admin.Asst. AMMAA-Renewal 25 25 25
Personnel Director IPMA-Renewal 150 150 150
Personnel Director NESRA-Renewal 150 150 150
Personnel Director Human Resources Guide-Renewal 385 385 385
Govt. Rel.Admin. AWWA-New 25 25 25
Govt. Rel.Admin. AZ PCA-New 25 25 25
Govt.Rel.Admin. AZ Hydrology-New 75 75 75
TOTAL $1,860 $1,860 $1,860
35
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $2,925 $2,925
486 Computer $1,600 $1,600 $1,600
Fireproof Cabinet(Pers. Dir.) 700 700 700
4 Drawer File w/lock(Admin.Asst.) 450 450 450
Computer Workstation(G.R.A.) 200 200 200
Credenza w/files(Twn Mgr) 400 0 0
6 Shelf Bookcase(Pers. Dir) 350 350 350
Wordperfect 6.0 Updgrade 600 600 600 ,
TOTAL CAPITAL OUTLAY $2,925 $2,925 $4,300 $3,900 $3,900
36
TOWN OF ORO VALLEY
TOWN MANAGER
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
CONTINGENCY/RESERVE:
Manager's Contingency $15,000 $3,500 $15,000 $10,000 $10,000
TOTAL DEBT SERVICE/CONT. $15,000 $3,500 $15,000 $10,000 $10,000
37
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Finance Department is responsible for all financial activities of the Town including
accounting, budget development, coordination and analysis, financial statement preparation,
audit coordination, assessment district billing, managerial reporting and participation in a
variety of other administrative projects. The Department also coordinates the Town's risk
management program and acts as a purchasing agent for the Town.
The Department has a staff of four employees including a Finance Director, Accountant II,
Accountant I and Accounting Clerk.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
No new positions are requested.
Discussion on Existing Programs:
The Finance Department requested to convert the existing governmental accounting software to a
more flexible, personal computer based software system through the Capital Improvements
Program. The request ranked 21 out of 27 for prioritized projects. $11,000 out of a requested
amount of $25,300 was allocated to the project. The Department will seek to secure the
remaining funding through the FY 1996/97 Capital Improvements Program. The requested software
will allow the department to continue to operate efficiently and mitigate the need for
additional personnel.
38
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $149,692 $147,409 $162,068 $162,068 $247,950
OPERATIONS&MAINTENANCE 33,375 26,125 35,475 24,675 25,800
CAPITAL OUTLAY 2,500 3,100 900 900 29,200
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $185,567 $176,634 $198,443 $187,643 $302,950
39
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $120,481 $118,783 $128,159 $128,159 $197,895
Group Insurance 10,869 10,203 13,098 13,098 18,502
Social Security 8,996 8,964 9,804 9,804 15,138
Retirement Contributions 8,434 8,315 8,971 8,971 13,853
Unemployment Compensation 600 756 600 600 900
Workers'Compensation 312 388 436 436 662
Other Employee Benefits 0 0 1,000 1,000 1,000
TOTAL PERS'L EXPENDITURES $149,692 $147,409 $162,068 $162,068 $247,950
40
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
•
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Finance Director 1 1 $51,467 1 $51,467 1 $58,000
Accountant II 1 1 30,520 1 30,520 1 31,893
Accountant I 1 1 24,000 1 24,000 1 25,080
Accounting Clerk 1 1 18,118 1 18,118 1 18,933
Economic/Finance Position 0 0 0 0 0 1 40,000
Secretary 0 0 0 0 0 1 19,935
SUBTOTALS 4 4 124,105 4 124,105 6 193,841
MERIT INF :iiiiiiiiiiiiiiNiiiiiinaggiliiiiii
4,054 4 0
4 54 H.iiiiiiiiiiiiiiniiiiiiiiiiiiiiiiiiit
4, 5
0 4
TOTAL-SALARIES&WAGES 4 4 $128,159 4 $128,159 6 $197,895
41
TOWN OF ORO VALLEY
FINANCE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1993-1994 ESTIMATED DEPARTMENT MANAGER 1994-95 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $2,500 $3,100
1/3 share of Novel Netware $900 $900 $900
Governmental Accounting Software 25,300
Computer&Office Furniture-Secretary 3,000
TOTAL CAPITAL OUTLAY $2,500 $3,100 $900 $900 $29,200
44
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
DEPARTMENT DESCRIPTIONS/FUNCTIONS/GOALS:
There are currently five full-time personnel working in the Legal Department. The personnel as of March 7,
1995 are : Tobin Sidles, Town Attorney/Chief Prosecutor; Carol Morgan, Town Prosecutor; Beverly Bogardus,
Paralegal; Sheila Moeur, Legal Secretary and Melissa Cimino, Receptionist. The Legal Department serves as the
legal advisor to the Town Manager, Town Council, Department Heads, Staff, and all the various Boards and
Commissions. As in all municipalities, the areas of legal expertise and practice must be extremely broad,
including such areas as elections, taxes, administrative law, defamation, parliamentary procedure, torts,
criminal law and prosection, personnel, land use, engineering, planning, zoning, contracts, etc. The office also
functions as the Police Department legal advisor for specialized police issues. This office also prosecutes
misdemeanor offenses arising within the Town boundaries in the local Magistrate Court, refers felonies and state
issues to the County Attorney's Office and the Attorney General's Office. We have to practice in the Superior
Court, and whatever other courts are necessary. The office this year intends to continue its emphasis on
developing its research resources and gather necessary information and documentation for possible litigation
when not working on other Town issues. Our goal is provide professional legal advice in order to prevent or
minimize the Town's exposure for litigation and to increase the probability of success. The department will
assist in the litigation within its present capabilities while providing assistance to the various inquiring
agencies. The Legal Department has developed its own mission statement which reads " The Mission of the Oro
Valley Legal Department is to work cooperatively with the Town Council, Town Staff and Town Citizens to maintain
the values of the community as determined by the Town Council. The legal department pledges to uphold the
Constitutions of the United States and the State of Arizona, to follow the state laws, and to conform to the
highest standards of legal ethics._ The department believes in offering alternatives to litigation first, and to
engage in litigation when necessary as determined by the Town Council. The legal departments role is fundamental
in protecting lives, protecting property, and protecting the Town officers and citizenry."
DISCUSSION ON NEW POSITIONS,PROGRAMS AND CAPITAL OUTLAY REQUESTS:
The department is requesting another Assistant Town Attorney mostly to assist with the civil practice and
occasionally help with the criminal case load. The Legal Department would like to create in-house legal files
for litigation work, along with providing additional training for the Town's Departments, Boards and Commissions
in order to better serve the Towns needs as a fast growing community. Due to the number and varied types of
requests, we no longer have the luxury of being able to spare the time to go to the County Law Library and
conduct research. We are extremely pleased with the new CD-ROM research system and are asking for additional
research materials. Our departmental plan is to automate as much as possible
in order to handle the questions in a more timely manner.
DISCUSSION ON EXISTING POSITIONS AND PROGRAMS TERMINATED:
In the past the department had more free time to do detailed research away from the office along with
helping other departments formulate policies. As the Town continues to grow and change, the number of legal
issues, duties and involvement continues to rise. Additional duties and research this year for our department
from past years included the implementation of new Town Code zoning violation prosecutions, the presentation of
a community seminar regarding Gangs and Gang problems, more legal training programs for the police and Boards, a
very large amount of complex land-use related issues research, more parliamentary procedure issues, unusual
election questions, statutory interpretations, different annexation matters, and conflict issues. The department
had previously completely eliminated their forfeiture program over a year ago and there are still no plans to
resume this. This last year we requested the re-classification of Sheila Moeur from Legal Secretary to either
Administrative Assistant or Paralegal and a review of the Prosecutor position. We are also requesting for this
next year that the receptionist position or job description be upgraded to Secretary to allow more utilization
of her talents. The prosecutors position has generally been to busy to help with the civil end, and the
successful annexation make her help with this even less likely. There have been no decreases in the type or
number of Departmental programs.
45
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $191,416 $185,171 $261,944 $204,619 $212,959
OPERATIONS&MAINTENANCE 58,225 39,500 50,682 74,737 174,737
CAPITAL OUTLAY 9,656 9,656 9,120 7,320 7,320
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 00 0 0 0
TOTAL EXPENDITURES $259,297 $234,327 $321,746 $286,676 $395,016
46
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $158,840 $154,874 $216,744 $166,744 $174,017
Group Insurance 8,256 7,545 12,148 12,148 12,148
Social Security/Medicare 12,151 11,700 16,580 12,755 13,311
Retirement Contributions 11,119 9,837 15,172 11,672 12,183
Unemployment Compensation 750 945 900 900 900
Workers'Compensation 300 270 400 400 400
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $191,416 $185,171 $261,944 $204,619 $212,959
47
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Attorney/Chief Prosecutor 1 1 $50,399 1 $50,399 1 $52,666
Asst.Town Attorney/Prosecutor 1 1 44,100 i 1 44,100 1 46,054
t
Paralegal 1 1 29,866 1 29,866 1 31,210
Legal Secretary 1 0 0 0 0 0 0
.
Receptionist/Clerk 1 1 14,781 1 14,781 1 15,446
Asst.Town Attorney/Prosecutor 0 1 50,000 0 0 0 0
Legal Assistant 0 1 23,197 1 23,197 1 24,240
.
SUBTOTALS 5 6 212,343 5 162,343 5 169,616
4 1
4 1
4 0
4 1
4 0l'Ili.ilii.:illlii:::2i5liiii!Ill!Illk ,
4 0
MERITME
TOTAL-SALARIES&WAGES 5 A 6 $216,744 5 $166,744 5 $174,017
48
TOWN OF ORO VALLEY
- LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
,
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Outside Legal Services $20,000 $20,000 $20,000 $50,000 $150,000
_
Other Professional Services 3,100 2,800 4,500 3,100 3,100
Equipment Repair&Maintenance 4,900 4,900 5,500 5,500 5,500
Communications&Postage 2,500 1,000 1,600 1,300 1,300
Printing&Binding 250 500 750 600 600
Advertising 0 0 350 350 350
Travel&Training 6,950 4,500 7,850 4,550 4,550
Memberships&Subscriptions 2,925 2,100 6,532 5,737 5,737
Office Supplies 2,500 1,700 2,000 2,000 2,000
Public Information Services 0 0 1,500 1,500 1,500
Miscellaneous Other Operating 100 0 100 100 100
Water Study:Outside Legal Services 15,000 2,000 0 0 0
TOTAL O&M EXPENDITURES $58,225 $39,500 $50,682 $74,737 $174,737
49
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
A.E.L.E. Police Liability Workshop $400 $400 $400
NIMLO-Chicago 2,200 0 0
City Attorneys Conference 300 300 300
AMRRP Risk Management Seminar 250 250 250
Pima County Bar CLE 350 250 250
Arizona State Bar CLE 2,000 1,000 1,000
Various Miscellaneous 400 400 400
APAAC Summer Conference 300 i 300 300
Land Use Law Conference 500 500 500
Criminal Year Conference 150 150 150
Computer network training 500 500 500
West CD-ROM research training 500 500 500
TOTAL $7,850 $4,550 $4,550
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Arizona State Bar Renewals $1,100 $700 $700
Pima County Bar Assoc.Renewals 210 140 140
N I M LO Renewal 375 250 250
Tucson Legal Secretaries Renewal 150 150 150
Miscellaneous 150 0 0
Pacific Digests 1,863 1,863 1,863
Pacific Reporters 125125 125
a
Physicians Desk Reference(1995) 50 50 50
Arizona Revised Stature Updates 165 165 165
1995 Criminal Procedure Update 100 100 100
1995 Search and Seizure Update 100 100 100
(Continued)
50
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL
MEMBERSHIPS&SUBSCRIPTIONS
,
POSITION ASSOCIATION; RENEWAL OR NEW
Land Use Law and Zoning Digest $250 $250 $250
3 Volumes of ARS for Admin 300 300 300
Arizona Appellate Handbook set 275 275 275
Managers Legal Bulletin 50 0 0
Municipal Immunity Bulletin 70 70 70
2 Copies, Roberts Rules of Order 125 125 125
WordPerfect Magazine 24 24 24
McQuillans Municipal Updates 500 500 500
.
Shephard's Updates 400 400 400
Legislative Updates 150 150 150
TOTAL $6,532 $5,737 $5,737
51
TOWN OF ORO VALLEY
LEGAL
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $9,656 $9,656
,
CD-ROM Materials $4,000 $4,000 $4,000
CD-ROM Updates 1,020 1,020 1,020
West Shepard's Citator 600 600 600
Office Chairs(3) 1,200 1,200 1,200
Phones(Library/Attorney) 300 300 300
Storage Rack 200 200 200
486 Computer&Install.&Netware 1,800 0 0
TOTAL CAPITAL OUTLAY $9,656 $9,656 $9,120 $7,320 $7,320
e
52
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goats:
General Administration comprises the services necessary for the operation and maintenance of Town facilities.
Primary budget allocations include repair and maintenance of buildings and grounds, utilities, pool vehicle
repair and maintenance and liability insurance premiums. General Administration is used to account for monetary
transfers to other funds and an appropriated contingency amount.
New Positions:
The Town's physical resources have grown to the extent that a full-time maintenance person is required. The
acquisition of Dennis Weaver Park and the completion of the new police facility added to the Town Hall and 680
W. Calle Concordia will require routine maintenance of the heating and air conditioning systems. The electrical
lighting, plumbing fixtures, minor repair of roofs, walls, ceiling and doors are among some of the other tasks
that a maintenance person could perform. Without this maintenance, the Town will experience premature high cost
of repairs.
The maintenance and repair person should answer to the Town Manager through the Building Official.
53
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of No.of No.of
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Custodian (2 @.5) 1 1 $16,400 1 $16,400 1.5 $25,581
Maintenance&Repairman 0 1 26,000 0 0 1 26,000
SUBTOTALS 1 2 42,400 1 16,400 2.5 51,581
MERIT 639 639 639
TOTAL-SALARIES&WAGES 1 2 $43,039 1 $17,039 2.5 $52,220
56
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-ORO VALLEY TOWN HALL, LA CANADA DRIVE
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel $8,000 $8,000 $0 $0 $0
Water&Sewerage 4,200 4,600 6,700 6,700 6,700
Custodial&Landfill Fees 0 5,005 0 0 0
Vehicle Repair&Maintenance 3,200 2,500 3,200 3,200 3,200
Equipment Repair&Maintenance 9,500 14,000 14,000 14,000 14,000
Building Repair&Maintenance 9,400 11,500 12,000 12,000 12,000
Grounds Repair&Maintenance 12,600 12,600 16,200 16,200 16,200
Rentals 5,000 5,400 3,960 3,960 3,960
« 1
Insurance 82,103 45,521 90,000 71,848 71,848
Telephone Service 19,000 17,500 21,000 21,000 21,000
Office Supplies 4,900 3,800 6,000 6,000 6,000
Natural Gas&Electricity 30,000 28,000 30,000 30,000 30,000
Gasoline&Oil 4,500 4,300 4,300 4,300 4,300
Non-Capitalized Equipment 0 1,000 1,000 1,000 1,000
Miscellaneous Other Operating 15,000 10,000 10,000 10,000 10,000
Lgl/Eng Costs-Water Co.Aquisition 100,000 0 0 0 0
Annexation Expenses 10,000 7,500 10,000 10,000 40,000
ADA Accessibility Improvements 130,000 0 0 25,700 25,700
,
TOTAL O&M EXPENDITURES $447,403 $181,226 $228,360 $235,908 $265,908
57
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-CALLE CONCORDIA
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Water&Sewerage $2,900 $2,000 $0 $0 $0
Custodial&Landfill Fees 0 1,680 0 _ 0 _ 0
Equipment Repair&Maintenance 2,100 1,200 0 0 0
Building Repair&Maintenance 1,500 800 0 0 0
Telephone Service 3,200 5,200 0 0 0
' _
Office Supplies 1,200 900 0 0 o
Natural Gas&Electricity 9,000 8,700 - 0 0 0
ellaneous Other O eratin 500 0 0 0 0
Misc p g
TOTAL O&M EXPENDITURES $20,400 $20,480 $0 $0 $0
58
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-POLICE FACILITY, LA CANADA DRIVE
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Water&Sewerage $1,450 $1,500 $0 $0 $0
Equipment Repair&Maintenance 1,000 1,000 0 0 0
Building Repair&Maintenance 1,000 500 0 0 0
Telephone Service 2,900 4 4,170 0 0 0
Office Supplies 600 500 0 0 0
Natural Gas&Electricity 14,000 4 19,000 0 0 0
Miscellaneous Other Operating 1,000 700 0 0 0
TOTAL O&M EXPENDITURES $21,950 $27,370 $0 $0 $0
59
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $62,636 $55,000 ,
Improvements 161,500 18,500 ,
Pickup Truck-Repairman $11,000 $0 $11,000
Voice Mail System 6,750 6,750 6,750
680 W. Calle Concordia 120,000 120,000 150,000
ADA Improvements-Driveway 7,000 7,000 7,000
On-Line Bulletin Board0 0 4,000
TOTAL CAPITAL OUTLAY $224,136 $73,500 $144,750 $133,750 $178,750
60
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OTHER FINANCING USES/CONTINGENCY
•
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OTHER FINANCING USES:
Transfer to Highway Fund $472,695 $472,695 $1,169,748 $602,828 $874,767
Transfer to Heritage Fund Grant 0 0 0 0 150,000
Transfer to Development Services
Building Fund 16,000 0 400,000 _ 0 32,000
Transfer to Police Facility
Construction Fund 311,321 311,321 0 0 0
Transfer to ETH Debt Service 173,440 173,440 177,195 177,195 177,195
Transfer to La Canada
Drive DIFO 0 0 2,580,545 2,580,545 2,580,545
SUBTOTAL: FINANCING USES 973,456 957,456 4,327,488 3,360,568 3,814,507
CONTINGENCY/RESERVE: 2,824,869 --------------- _ __—___- 2,143,660 1,371,668
TOTAL O.F.U./CONT. $3,798,325 $957,456 $4,327,488 $5,504,228 $5,186,175
61
62
Development Services
TOWN OF ORO VALLEY
PLANNING & ZONING
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Planning and Zoning Department was established to administer the Town's General Plan and Zoning Ordinance
through established policies and procedures with adherence to sound public administration policies; to
communicate with the public in all planning and zoning matters; to provide staff assistance to the Council,
Planning and Zoning Commission, Development Review Board and Board of Adjustment; to prepare amendments to the
Oro Valley Zoning Code as directed by the Town Council and Planning Commission; to coordinate with the Public
Works Department, Building Safety Department and other Town offices; to review and make recommendations to the
various Town Boards, Commissions and Town Council regarding development proposals and rezonings; to enforce the
subdivision, zoning and building codes of the Town; and to prepare and make recommendations for long range
planning studies to aid in the orderly growth and development of the Town.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
One new position was approved for this department in the 4th quarter of FY 1994-95, which was not part of the FY
1994-95 budget. The position of Landscape/Grading Inspector was approved in March of 1995 to help the
department handle increasing demands for enforcement of the Town's landscape and grading provisions. Two new
positions are requested for FY 1995-96: Senior Planner and GIS Technician. The Senior Planner position is
required due to increased workload from the successful Peninsula annexation and anticipated workload from the
Canyon Shadows and Oracle/Magee annexations. The Senior Planner designation is needed because of growing
demands for ordinance preparation and advanced planning skills. The GIS Technician will be responsible for data
entry into the department's automated mapping equipment. While the department currently has most of the
equipment needed for GIS operations, we do not have sufficient staff to enter data and configure map products.
The GIS Technician may also be utilized to enter data into the "Permits" software program, jointly used by
Building Safety, Public Works and Planning and Zoning to monitor and track development in Oro Valley.
While the Planning and Zoning Department has made significant strides in the improvement of our computer system,
this year's budget request includes additional expenditures to further enhance our technical environment. These
requests include monies for computerized mapping software, a departmental fax machine, and a share of the cost
for a new Community Development photocopier. We are also requesting three new computer work stations for three
new positions ($4500), two cellular telephones for the Director and Zoning Inspector (cost estimate here), and a
notebook/laptop computer to be used for meetings ($2500).
The adopted General Plan calls for a Sector Plan to be developed for each of the Town's nine sectors. This
budget request includes $30,000 for consultant assistance in the preparation of the Tangerine Corridor Specific
Plan. This project will commence upon the completion of the current General Plan update. anticipated update of
every five years. We are requesting funding for a detailed update this year with the use of a consultant.
Given the level of parcel specific detail that the Commission looks for we anticipate this project will run as
high as $60,000. In addition, the Tangerine Corridor, if pursued this budget year will cost approximately
$20,000.
I do not anticipate a large impact to my Department resulting from the "Peninsula" annexation. The property
owners in this area are in the process of platting the majority of non-platted property in this area. If this
annexation becomes a reality, the major impact will be on Building Safety and Public Works. We should be able
to handle the remaining non-zoned, non-platted areas (approximately 400 acres) with the existing and requested
staff.
Discussion on Existing Positions and Programs Terminated:
No existing positions or programs will be terminated this budget year.
63
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
1
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $311,329 $304,255 $419,376 $363,225 $437,743
OPERATIONS&MAINTENANCE 137,925 98,500 . 98,150 102,200 91,900
CAPITAL OUTLAY 14,258 14,258 23,900 19,200 19,200
DEBT SERVICE 0 0 0 0
0
CONTINGENCY/RESERVE 50,000 0 50,000 75,000 75,000
EXPENDITURES?
TOTAL $513,512 _ $417,013 $591,426 $559,625 $623,843
64
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $249,638 $249,191 $344,882 $292,044 $354,354
Overtime 0 150 0 0 0
Group Insurance 23,574 19,603 25,685 25,897 28,797
Social Security/Medicare 18,754 18,907 24,182 22,341 27,107
Retirement Contributions 17,475 14,096 22,127 20,443 24,806
Unemployment Compensation 1,200 1,512 1,500 1,500 1,500
Workers'Compensation 688 796 1,000 1,000 1,179
Other Employee Benefits 0 0 0 0 _ 0 ,
TOTAL PERS'L EXPENDITURES $311,329 $304,255 $419,376 $363,225 $437,743
65
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
..
'Director 1 1 $47,775 1 $45,513 1 $60,000
Assurances Coordinator 0.67 0.67 16,000 0.67 16,800 0.67 17,556
,Asst. Planning&Zoning Director 1 1 42,200 1 42,235 1 44,135
Planner II
1 1 34,000 1 32,000 1 ' 33,440
Processin Clerk 1 1 21,000 1 20,475 1 21,396
9 ,
Planner I 2 2 61,700 2 61,482 2 64,248
28,335 1
Zoning Inspector 1 1 27,154 1 27,150 ,
.
Landscape/Grading Inspector 1 1 19,000 1 19,000 1 19,855
Senior Planner 0 1 38,000 0 0 1 38,000
GIS Technician (Contract)
0 1 23,000 1 23,000 1 23,000
a
SUBTOTALS 8.67 10.67 329,829 9.67 287,655 10.67 349,965
4
3
8
9
C::::::::::::::::..::::::::::::::::::::::::::::::::::::
4 38
9
15,053 .
R ..
ME �E� ..
...............................,�.............,,..........:�i1111111i111111111
TOTAL-SALARIES&WAGES 8.67 10.67 $344,882 9.67 $292,044 10.67 $354,354
66
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $102,250 $65,800 $60,000 $60,000 $60,000
Other Professional Services 2,500 2,900 3,500 15,000 3,500
Equipment Repair&Maintenance 2,500 1,000 1,500 1,500 1,500
Communications&Postage 2,200 4 2,200 2,500 2,500 2,500
Advertising 900 2,400 2,500 2,500 2,500
Printing&Binding 2,500 4,200 4,000 4,000 4,000
Travel&Training 16,075 12,000 15,350 9,250 10,450
Memberships&Subscriptions 4,100 4,100 4,350 3,150 3,150
Office Supplies 4,500 3,800 - 4,200 4,200 4,200
Miscellaneous Other Operating 400 100 250 100 100
TOTAL O&M EXPENDITURES $137,925 $98,500 $98,150 $102,200 $91,900
67
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
P&Z Commission (5) Arizona APA Conference-Tucson
$1,000 $1,000 $1,000
'
DRB (5) Arizona APA Conference-Tucson 1000 1000 1000
Staff(5) 4 Arizona APA Conference-Tucson 1,000 1,000 1,000
P&Z Commission (2) American Planning Association-National
2,400 1,200 1,200
Staff(1) National Training Labs Summer Conference 1,200 0 , 0 ,
Staff(2) American Planning Association-National _ 2,400 1,200 2,400
BOA(5) APA Workshop 375 , 375 4 375 ,
P&Z Commission (5) APA Workshop 375
375 375
DRB (5) APA Workshop 375
375 375
Staff(9) APA Workshop 550 , 550 550
"
BOA(5) BOA Workshop 375 375
• 375
Staff(5) Computer Training
4,000 1,500 1,500
Staff(1) Professional Development Seminar 300 300 4 300
TOTAL $15,350 $9,250 $10,450
MEMBERSHIPS&ASSOCIATIONS
POSITION ASSOCIATION; RENEWAL OR NEW
DRB/P&ZC/Staff(21) APA Membership(21) $3,150 $1,950 $1,950
Director/Asst. Dir. AICP Membership(2) 500 500 500
Parks&Rec.Adm. Books/Periodicals 700 700 700
Parks and Rec.Adm. _ ,
Staff
TOTAL $4,350 $3,150 $3,150
68
• TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery &Equipment $14,258 $14,258
Microfiche Reader/Printer 0 0 $3,500 $1,000 $1,000
Facsimile Machine • 0 0 2,200 500 500
Electronic Labeling Machine 0 0 700 700 700
Photocopy Machine 0 0 • 13,500 13,500 13,500
Cellular Telephone(Director) 0 0 400 400 400
Cellular Telephone (Inspector) 0 0 400 400 400
Office Dividers(Basement) 0 0 1,000 1,000 1,000
Office Furniture 0 0 1,500 1,000 1,000
Hanging Files 0 0 700 700 700
TOTAL CAPITAL OUTLAY $14,258 $14,258 $23,900 $19,200 $19,200
69
TOWN OF ORO VALLEY
PLANNING&ZONING
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW _ APPROVAL
DEBT SERVICE: ,
CONTINGENCY/RESERVE:
*S ecial Census $50,000 $0 $40,000 $65,000 . $65,000
P
Annexation 2A10,000 10,000 10,000
TOTAL DEBT SERVICE/CONT. $50,000 $0 $50,000 $75,000 $75,000
70
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
Building Safety is a function of Development Services. Site Development plans, grading,
retaining walls, fire lanes, etc. are routinely reviewed by this department for their impact on
buildings. We coordinate our work with Planning & Zoning and Public Works.
Building Safety Department coordinates all facets of building plan reviews for Code conformance
and the subsequent inspections process for construction for code conformance. All residential
building plans including apartment complexes are reviewed in house and all residential
construction inspections are done by Town staff. Residential construction activity accounts
for 95% of the work load. Commercial building plans are reviewed by outside consultants for
conformity to the Plumbing, Mechanical, Electrical and Structural Code. The Building and Fire
Safety reviews are done in-house. The Swimming Pool and Spa Code enforcement are the
responsibility of this department. This department also reviews the current editions of the
Uniform Building, Plumbing, Mechanical and Electrical Code and makes recommendations for
amendments and ultimate adoption. The Town has adopted the 1991 edition of the Uniform
Building Code, the 1991 Uniform Plumbing Code, the 1991 Uniform Mechanical Code, the 1991
Uniform Fire Code and the 1993 National Electrical Code. The 1994 UBC, UPC and UMC are
currently being reviewed and it is expected that adoption of these codes by the Town Council
will be requested this year.
The Building Official acts as Contract Administrator for new building construction.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
The Building Safety Department is currently issuing an average of 130 building permits per
month and is generating a revenue of approximately $95,000 per month. By surveying all the
contractors and developers currently doing business in the Town and estimating the number of
custom houses, apartment projects and miscellaneous remodelings, additions, swimming pools and
spas, etc., it is estimated that the construction activity will increase 5% in FY 1995/96.
Requests for inspections will increase from 80 to 100 per day to 95 to 120 per day. We will
respond to these requests with the equivalent of 5 inspectors. The Chief Building Inspector
will be in the office reviewing plans. This department has purchased a new permit and
inspection tracking system which will increase the efficiency and accuracy of the clerical and
records part of the Building Safety department. The Town will be asked to adopt the 1994
Uniform Building Codes in June, 1995. Some travel and training is always necessary to keep our
staff up to date with the new codes. Certification of the building inspectors is made possible
with this training.
Discussion on Existing Positions and Programs Terminated:
Our present full-time staff includes of a Building Official, a Chief Building Inspector, four
full-time building inspectors, a permits coordinator and full-time and part-time
clerk/receptionists. The Chief Building Inspector will assist the Building Official in
reviewing plans for conformance with the codes and subsequent issuance of building permits.
The department needs a compact truck for each of its inspectors. One additional full-time
building inspector is needed since annexing the peninsula area to handle additional building
inspections.
71
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $303,376 $295,359 $346,430 $313,269 $327,603
.
,OPERATIONS&MAINTENANCE 25,780 29,480 41,890 29,080 33,180
24,900 25,075 12,300 600 600
CAPITAL OUTLAY .
DEBT SERVICE
0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 , 0 , 0
.
TOTAL EXPENDITURES $354,056 $349,914 $400,620 $342,949 $361,383
72
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $238,466 $236,602 $276,149 $250,149 $261,131
,
Overtime Pay 500 326 0 0 1,500
,
Group Insurance 24,395 19,329 23,926 21,224 21,224
Social Security/Medicare 18,608 17,906 21,125 19,136 20,091
Retirement Contributions 17,027 15,828 19,330 17,510 18,384
Unemployment Compensation 1,350 1,701 1,500 1,350 1,350
Workers'Compensation 3,030 3,667 4,400 3,900 3,923
Other Employee Benefits 0 0 0 0 0 ,
TOTAL PERS'L EXPENDITURES $303,376 $295,359 $346,430 $313,269 $327,603
73
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Building Official 1 1 $50,800 1 $50,800 1 $53,086
Building Clerk 1 0 0 0 0 0 0
,-
,Chief Building Inspector 1 1 39,122 1 39,122 1 40,882
1
Building Inspector 11 32,141 1 32,141 4 1 33,587
Building Inspector 11 27,566 1 27,566 1 28,806
,
Building Inspector 1 1 29,103 1 29,103 1 30,412
Building Inspector 1 1 27,518 1 27,518 1 28,756
Clerk/Receptionist 11 13,592 1 13,592 1 14,203
Part-time Clerk 0.5 0.5 5,200 0.5 5,200 0.5 5,360
Permits Coordinator 0 1 20,717 1 20,717 1 21,649
Building Inspector 0 1 26,000 0 0 0 0
SUBTOTALS 8.5 9.5 271,759 8.5 245,759 8.5 256,741
0
4 390
4 9 ,
4 90
3
�:t�:
3
T - - - -
RI __
ME _
TOTAL-SALARIES&WAGES 8.5 9.5 $276,149 8.5 $250,149 8.5 $261,131
74
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $0 $1,500 $1,500 $1,500 $1,500
Consultants 8,000 12,000 18,000 10,000 10,000
Vehicle Repair&Maintenance 2,000 1,000 1,500 1,200 1,200
Equipment Repair&Maintenance 1,500 700 1,000 750 2,850
Communications&Postage 2,750 2,200 5,500 4,000 4,000
Advertising 0 100 100 0 0
Printing&Binding 2,000 3,700 4,500 4,000 4,000
Travel&Training 4,390 4,390 4,990 2,990 4,990
Memberships&Subscriptions 890 890 1,100 940 940
Office Supplies 2,500 2,000 2,500 2,500 2,500
Field Supplies 1,500 1,000 1,200 1,200 1,200
Miscellaneous Other Operating 250 0 0 0 0
TOTAL O&M EXPENDITURES $25,780 $29,480 $41,890 $29,080 $33,180
75
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Official .ICBO ABM Las Vegas $1,000 $0 $1,000
Building 700 700
Chief Bldg.Inspector IAPMO Annual Meeting 700
Building Inspectors(5) ICBO Advanced Training Seminar 2,000
1,000 2,000
'
Building Official S AZ Chap ICBO-Southern Arizona 390 390 390
Permits Coordinator Sierra"PERMITS"Conference-Visalia,CA
900 900 900
TOTAL $4,990 $2,990 $4,990
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Building Official ICBG Renewal
$160 $160 $160
'
Buidling Official IAPMO Renewal 160
160 160
' 160
Building Official IAEI 160 160
Building Official Architect's License Renewal
160 0 0
Department NFPA Renewal 360
360 360
Building Inspector ICBO So.Ariz.Chap.Renwal
100 100 100
TOTAL $1,100 $940 $940
76
TOWN OF ORO VALLEY
BUILDING SAFETY
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery &Equipment $14,400 $14,575
Vehicles 10,500 10,500
Pickup Truck $11,000 $0 $0
Cellular Phone 400 0 0
File Cabinets 600 600 600
Desk 200 0 0
Chair 100 0 0
TOTAL CAPITAL OUTLAY $24,900 $25,075 $12,300 $600 $600
77
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
During the coming years the Public Works Department will be working to continue review and inspection procedures
for subdivision projects and residential development. The Public Works Department anticipates very high work
loads in development review given the overall economic climate.
Other general fund related endeavors of the Public Works Department are work elements associated with
consideration of water company acquisition and maintenance/engineering of drainage facilities.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
This budget proposal includes staffing levels relating to development services needs. Specifically, one civil
engineer has been added to the FY 1995-96 Budget. The individual in this position will be responsible for
review of current development projects and other general engineering projects. Major capital outlay items
include costs associated with relocation of Public Works to Calle Concordia.
Discussion on Existing Positions and Programs Terminated:
No positions or programs are proposed for termination.
78
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $202,053 $178,730 $242,748 $201,025 $217,570
OPERATIONS&MAINTENANCE 41,400 22,800 52,550 31,350 31,350
CAPITAL OUTLAY 17,000 17,000 20,375 16,250 20,375
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $260,453 $218,530 $315,673 $248,625 $269,295
79
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $158,038 $147,087 $192,883 $159,883 $174,514
Overtime Pay 1,000 2,400 2,400 2,400 2,400
Group Insurance 15,675 6,335 13,919 11,219 11,219
Social Security/Medicare 12,770 11,367 15,303 12,414 13,533
Deferred Comp.Contributions 11,685 8,460 13,741 11,359 12,385
Unemployment Compensation 800 756 , 912 750 950
Workers'Compensation 2,085 2,325 3,590 3,000 2,569
-
Other Employee Benefits 0 0 0 0 _ 0
TOTAL PERS'L EXPENDITURES $202,053 $178,730 $242,748 $201,025 $217,570
80
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Engineer 0.33 0.33 $15,000 0.33 $15,000 0.33 $15,675
Records Clerk 1 0.5 9,019 0.5 9,019 0.5 9,425
Civil Engineering Technician 3 3 85,376 3 85,376 1 29,218
Civil Engineer 1 2 70,000 1 37,000 2 75,240
Assistant Town Engineer 0 0.25 10,397 0.25 10,397 0.25 10,865
D
Civil Engineer Designer 0 0 0 0 0 1 31,000
SUBTOTALS 5.33 6.08 189,792 5.08 156,792 5.08 171,423
1
0 1
�� 3
09
1
111111•Iniiiiii 3
09
3 9
.-
MERIT
TOTAL-SALARIES&WAGES5.33 6.08 $192,883 5.08 $159,883 5.08 $174,514
e
81
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
,
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
.
Consultants $12,000 $14,000 $18,000 $18,000 $18,000
E ui ment Repair&Maintenance 500 500 500 500 500
q P P ,
Communications&Postage 1,000 700 1,000 1,000 1,000
Printing&Binding 500 500 1,000
1,000 1,000
Travel&Training 0 200 650 650 650
Office Supplies 4,800 5,200 6,000 5,500 5,500
Non-capitalized Equipment 2,600 1,700 2,500 1,800 1,800
Water Study-Engr.Services 20,000 i 0 20,000 0 0
Utilities 50%/50%
0 0 2,250 2,250 2,250
Maint/Janitorial 50%/50% 0 0
650 650 650
1
TOTAL
O&M EXPENDITURES $41,400 $22,800 $52,550 $31,350 $31,350
82
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1994-95 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Civil Engr. Hydrology Seminar - $300 $300 $300
All Staff Intermediate Computer Training 200 200 200
•
Secretary Office Skills 150 150 150
TOTAL $650 $650 $650
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
•
TOTAL
83
TOWN OF ORO VALLEY
PUBLIC WORKS
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION ,
BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $17,000 $17,000
1/2 HWY, 1/2 GF
$4,750 $4,750 $4,750
486 Computer ,
Move to Calle Concordia _ •
2,500 2,500 2,500
File Server ,
500 500 500
Laser P-rinter
2,500 2,500 2,500
Remote Access Bridges ,
500 500 500
Partitions
500 500 500
Files
Phones
750 750 750
� 0 2,500
Copier 2,500
500 500 500
Furniture
Vehicle5,375
3,750 5,375
TOTAL CAPITAL OUTLAY $17,000 $17,000 $20,375 $16,250 $20,375
84
Parks and Recreation
-
TOWN OF ORO VALLEY
PARKS & RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996
DIVISION REVIEW AND OUTLOOK
,
Division Description/Function/Goals: The Parks and Recreation Division is part of the Planning and Zoning
Department. The division is charged with overseeing the maintenance and operation of Dennis Weaver Park. In
addition, the division is also responsible for operating a number of recreational activities, including the
Dennis Weaver pool, Dennis Weaver racquetball courts, and coordination of league play on Dennis Weaver softball,
Little League, and soccer fields. If the Canyon Shadows annexation is successful, it will bring the Overton
Fine Arts Center into the Town of Oro Valley. The Parks, Open Space, and Trails Master Plan recommends that the
Town should acquire this property, meaning that the division would also be responsible for programming at that
facility. The overall goal of the division is to acquire sufficient park lands and to develop appropriate
recreational programs to provide for the needs of the community.
Discussion on New Positions, Programs and Major Capital Outlay Requests: The budget request for FY 1995-96
includes a proposal for the position of Recreation Coordinator. This position would report to the Parks and
Recreation Administrator and would be responsible for coordinating recreational programs at Dennis Weaver Park.
The position could also be responsible for developing additional recreational programs at the Overton site if it
is acquired by the Town. Capital outlay expenses contained in the proposed budget relate primarily to the
operation, renovation, and repair of facilities at Dennis Weaver Park.
Discussion on Existing Positions and Programs Terminated:
85
TOWN OF ORO VALLEY
PARKS AND RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $42,736 $42,736 $167,287 $168,287 $175,619
OPERATIONS&MAINTENANCE 92,239 66,250 157,628 156,378 156,378
CAPITAL OUTLAY 15,600 15,600 57,100 47,900 57,100
OTHER FINANCING USES 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 _ 0 0 0 ,
TOTAL EXPENDITURES $150,575 $124,586 $382,015 $372,565 $389,097
86
TOWN OF ORO VALLEY
PARKS AND RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $40,196 $40,196 $144,722 $144,722 $151,116
Group Insurance 713 713 6,484 6,484 6,484
,
Social Security 1,021 1,021 11,071 11,071 11,560
Retirement Contributions 0 0 3,710 3,710 4,159
Unemployment Compensation 0 0 300 300 300
Worker's Compensation 806 806 1,000 2,000 2,000
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $42,736 $42,736 $167,287 $168,287 $175,619
87
TOWN OF ORO VALLEY
PARKS AND RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT BUDGET YEAR 1995-1996
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZE POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Parks and Recreation Administrator 11 $35,000 1 $35,000 1 $36,575
,
Pool Manager(Seasonal)
11 5,700 1 5,700 1 5,985
Recreational Aides(Seasonal) 2 2 7,900 2 7,900 2 8,255
Water Safety Instructors(Seasonal) 8 6 26,000 6 26,000 6 27,170
Lifeguards (Seasonal) 10 6 24,500 6 24,5006 25,602
Maintenance Laborer I 0 1 18,012 1 18,012 1 18,822
i
Seasonal Laborers 0 2 14,560 2 14,5602 15,215
Park Supervisor 0 0.5 4,950 0.5 4,950 0.5 5,172
Asst. Pool .g
M r (Seasonal) 0 1 4,900 1 4,900 1 5,120
,
SUBTOTALS 22 20.5 141,522 20.5 141,522 20.5 147,916
32
00
3
2
0
0
3,200
IT .....
ME
TOTAL-SALARIES&WAGES 22 20.5 $144,722 20.5 $144,722 20.5 $151,116
88
TOWN OF ORO VALLEY
PARKS AND RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL-DENNIS WEAVER PARK
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Other Professional Services:
Pool Maintenance $7,000 $7,000 $8,000 $8,000 $8,000
Grounds Maintenance (Mowing) 15,000 15,000 15,600 15,600 15,600
Water&Sewage 15,000 15,000 30,000 30,000 30,000
Equipment Repair&Maintenance 2,000 2,000 6,000 6,000 6,000
Insurance 3,250 3,250 14,489 14,489 14,489
Office Supplies 500 500 1,200 1,200 1,200
Natural Gas&Electricity 12,750 12,750 35,000 35,000 35,000
Field Supplies 6,250 6,250 13,000 13,000 13,000
ADA Accessibility Improv 30,489 4,500 25,989 25,989 25,989
Travel&Training 0 0 2,500 1,250 1,250
'
Memberships&Subscriptions 0 a 0 700 700 700
Non-Capitalized Equipment 0 a 0 5,150 5,150 5,150
TOTAL O&M EXPENDITURES $92,239 $66,250 $157,628 $156,378 $156,378
89
TOWN OF ORO VALLEY
PARKS AND RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Administrator NRPA National Conference $1,250 $0 $0
Administrator APRA State Conference 250 250 250
Lifeguards Certification Classes 1,000 1,000 1,000
TOTAL $2,500 $1,250 $1,250
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Administrator NRPA Dues
$150 $150 $150
50 50
Administrator APRA Dues 50
Administrator Books 500
500 500
TOTAL $700 $700 $700
90
TOWN OF ORO VALLEY
PARKS AND RECREATION
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
,
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $15,600 $15,600
Bunker Rake $5,500 $5,500 $5,500
Utility Vehicle 5,500 5,500 5,500
Spray Rig Skid 1,500 1,500 1,500
Utility Tractor 13,000 8,150 13,000
Loader 2,700 1,350 2,700
Backhoe 6,000 3,000 6,000
f .
Pool Vacuum 4,000 4,000 4 4,000
Storage Building 4,000 4,000 4,000
Permanent Umbrellas 4,900 4,900 4,900
CDO Riverpark Trailhead 10,000 10,000 10,000
TOTAL CAPITAL OUTLAY $15,600 $15,600 $57,100 $47,900 $57,100
91
92
Police Department
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-96
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
MISSION STATEMENT OF THE ORO VALLEY POLICE DEPARTMENT:
The Oro Valley Police Department is a municipal law enforcement agency dedicated to
the protection of life and property and to the development and utilization of the
Department's human and material resources. The Department enforces all applicable
Federal, State and Municipal taws as well as all applicable Town ordinances. The
Department also promotes and enhances the quality of public safety through
cooperative enforcement with other agencies and by increasing public awareness of
criminal activities within the Town's boundaries.
The functional goals of the department are as follows: the prevention of crime, the deterrence of
crime through apprehension of offenders, the recovery and return of property, the smooth flow of
traffic within the Town limits, the investigations of criminal acts and traffic accidents, and the
performance of appropriate public services. The Department continues to commit itself to maintain
its high level of service to the community and to provide it with its pro-active and innovative
approach to law enforcement.
The primary objective of the Oro Valley Police Department continues to be, to strive for a community
free from crime and disorder, consistent with the value of a free society. In order to accomplish
this, the Department's role is to enforce the law in a fair and impartial manner recognizing both
the statutory and judicial limitations of police authority and the constitutional rights of all
persons.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
During the first nine months of FY 94/95 the Town's population increased by approximately 5,000
persons. This was partially due to the annexation of the Peninsula area and an accelerated building
program. During FY 95/96 two apartment complexes will be completed containing a total of 559
apartments with an expected population of 1,500 residents if occupied at 90% capacity. In addition
a new shopping center is presently under construction in the area of Oracle Road and Rancho Vistoso
Blvd. Two additional Apartment complexes containing approximately 600 units are in the planning
stages or have gone to the Development Review Board and may become a reality during FY 95/96. This
increase in population will have a definite impact on the ability of the Police Department to
provide the proactive services and the protection that our citizens have become accustomed to.
In preparing the figures for the Peninsula annexation impact study I seriously underestimated the
rapid growth of that area. When preparing the study several factors were unknown:
1) The fact that the consolidation of the California Hughes facilities with those
in the Tucson area would cause a large number of transferees to purchase housing in
the Oro Valley and the Peninsula area.
2) The rapid development and growth of the Palisades area, this development had
been dormant for a number of years.
3) The New World development and the continuing new developments in the Copper
Creek area.
The annexed area produced 331 incidents during January and 412 in February respectively, this is 15%
and 20% of the normal monthly incident load. Conversely, we have added only two officers to our
patrol force. Currently we have a total of 37 sworn officers of which only 20 perform patrol
functions and only 17 work the streets since one officer has been diagnosed with a life threatening
illness and two officers are currently in training at the Police Academy. Of the remaining
officers, eight are in various special assignments (the salaries and benefits of seven of these
officers are paid by other entities). The remaining persons are either administrators, supervisors
or investigators.
93
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-96
DEPARTMENTAL REVIEW AND OUTLOOK
Discussion on New Positions, Programs and Major Capital Outlay Requests: CONTINUED - PAGE 2
We are currently attempting to staff four patrol sectors. To staff one sector 24 hours a day, 7
days a week it requires 4.8 officers, this does not include sick days, vacation days or mandatory
training. It is therefore evident that with our present force we are unable to staff these sectors
adequately. In the past we have been able to utilize our reserves as fill ins, this pool is
dwindling due to a number of reasons, one being that our present three reserve officers hold full
time outside jobs and can only devote a minimal amount of time to reserve duty. The other reason
being that basic training has been extended from 13 to 17 weeks and it is extremely difficult to
find recruits who are willing to attend the academy for that length of time without receiving a pay
check.
Assuming that our population will be at the 17,000 mark at the start of FY 95/96 our ratio of sworn
personnel to 1,000 population would be at 2.17 and 1.29 patrol officers per 1,000. I am therefore
requesting 7 additional sworn personnel. The breakdown would be one Patrol Sergeant, One Detective,
One K-9 Patrol Officer and 4 Patrol Officers. These would then bring our ratio of patrol officers
to 1.7 per 1,000. Our ever increasing call load is another reason for my request of augmenting my
patrol force. Over the past five years we have seen an increase in our call load of from 10% to 15%
for each year. 1994 was not any different producing 26,176 incidents as compared to the 23,933
produced in 1993. This is an increase of 9.7%. Most importantly if this trend continues we will
have to abandon our proactive approach to policing and become a reactive force much like the
surrounding entities.
I am requesting a position of Training Coordinator. This shall be a civilian position and
justification for this position will appear under separate cover (See Attachment "A").
The creation of a Captain's position is essential to establishing tighter control over the
Department. This individual would also act as Deputy Chief and Grant Coordinator.
We have been informed that on the 1st of January 1996 we will become a PSAP (Public Safety Answering
Point). In the past the Tucson Police Department has been Oro Valley's 911 PSAP. However due to
their own increasing work toad they are no longer able to provide that service to us. The PSAP is
responsible for dispatching and or routing all calls of an emergency nature. This means that we
would be the first recipient of a fire call. We would then have to route that call to the
appropriate fire service provider. The same would hold true for requests for medics or ambulances.
As stated previously our call load has increased every year by a minimum of 10%. We are presently
staffing one dispatch position on Sundays through Thursdays and two positions on Fridays and
Saturdays. We are requesting the addition on 1.5 dispatchers effective 1 July 1995 and an
additional two effective 1 January 1996. The creation of a Lead Dispatcher from our present staff
is also advocated in order that the supervisor receives some help in overseeing the dispatchers
since the Communication Supervisor has the added responsibility of supervising the Records Division.
In the administrative section an Administrative Secretary is being requested to help with the
tremendous increase in correspondence and related duties.
In the Property/Identification section we are requesting an additional technician. This request has
become necessary because of the increase in work load which translates into overtime pay for the
present technician. The added technician would be working a second shift thus eliminating most of
the need for call outs. The technician would also be available to take crime scene and accident
photos presently taken by untrained officers resulting in unnecessary and unrecognizable pictures.
Finally a part-time Records Clerk is requested. This again is due to the increased volume of
reports that are being processed by our records section.
Discussion on Existing Positions and Programs Terminated:
We are not proposing the elimination of any positions or programs.
94
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST i REVIEW APPROVAL
PERSONNEL $2,136,963 $2,120,763 $2,926,012 $2,438,000 $2,743,746
OPERATIONS&MAINTENANCE 307,206 296,295 428,064 352,995 358,655
CAPITAL OUTLAY 164,362 164,362 269,461 250,208 257,706
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 567,558 278,826 451,929
4
r
TOTAL EXPENDITURES $2,608,531 $2,581,420 $4,191,095 $3,320,029 $3,812,036
95
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $1,546,103 $1,547,098 $2,111,080 $1,775,164 $1,995,719
9Pay
Assignment 8,400 • 0 7,550 7,550 7,550
,
Lead Officer Assignment Pay 7,200 0 10,000 10,000 10,000
Overtime 87,300 87,300 140,124 90,000 139,624
MANTIS Overtime 21,500 21,500 21,500 21,500 21,500
Uniform Allowance 24,600 25,515 34,560 28,800 32,400
Group Insurance 149,981 127,093 193,271 160,522 153,688
Social Security/Medicare 124,210 130,317171,798 145,672 162,427
'
Retirement Contributions 73,758 91,426 112,684 104,563 108,002
Deferred Compensation 36,208 31,961 39,600 24,035 31,713
,
Unemployment Compensation 7,575 10,584 11,700 9,975 10,800
Workers'Compensation 50,128 47,969 72,145 60,219 70,323
•
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $2,136,963 $2,120,763 $2,926,012 $2,438,000 $2,743,746
96
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Chief of Police 1 1 $64,275 1 $64,275 1 $64,200
Administrative Assistant 1 0 0 0 0 0 0
Lieutenant 2 2 106,901 2 106,901 2 106,324
Administrative Sergeant 1 1 40,000 0 0 1 40,187
4
Patrol Sergeant 4 4 167,447 4 167,447 4 167,447
Detective 2 3 90,912 2 60,608 2 72,218
Detective(D.E.A.) 1 1 29,220 1 29,220 1 29,036
Patrol Officers 21 25 709,919 23 660,623 25 718,002
Training Officer ALETA 1 1 32,621 1 32,621 1 32,576
.
Motorcycle Officer 2 2 65,654 2 65,654 2 65,536
School Resource Officer 1 2 59,882 2 59,882 2 63,460
K-9 Officer 1 2 55,037 1 30,077 1 30,305
Reserve Officers 3 6 40,000 6 40,000 6 40,000
Communications Supervisor 1 1 36,204 1 36,204 1 34,480
.
Dispatcher 6.5 10204,429 8.5 177,410 8.5 183,052
i
Reception ClerkNol.Coord. 1 1 17,911 1 17,911 1 17,460
File Clerk 0.25 0.25 2,895 0.25 2,895 i 0.25 2,896
Property/ID Technician 1 2 37,224 1 18,387 1.5 28,283
Patrol Secretary 1 1 20,176 1 20,176 1 20,176
Public Info Officer 1 1 24,960 1 24,960 1 24,960
Records Clerk I 2 2.5 40,976 2.5 40,976 2.5 41,938
Captain 0 1 58,000 0 0 0 0
Community Policing Sergeant 0 1 45,840 1 45,840 1 45,678
Detective Sergeant 0 1 40,000 0 0 0 0
t r
Admin/Data Ops Manager 0 1 31,853 1 31,853 1 31,854
Training Coordinator 0 1 30,000 0 0 1 28,538
Admin Secretary 0 1 17,500 0 0 0.5 10,422
SUBTOTALS 54.75 74.75 2,069,836 63.25 1,733,920 68.25 1,899,028
4496,691
MERIT
41 2
44
41 2
ER ,
TOTAL-SALARIES&WAGES 54.75 74.75 $2,111,080 63.25 $1,775,164 68.25 $1,995,719
97
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Other Professional ssional Services $14,600 $12,150 $17,715 $14,375 $14,375
Custody of Prisoners 15,000 15,000 25,000 18,000 18,000
Water&Sewerage 0 0
2,100 2,100 2,100
38,640 40,340 42,760 39,000 42,760
Vehicle Repair&Maintenance _
Equipment Repair&Maintenance 13,040 11,033 14,811 10,610 11,810
Building Repair&Maintenance 0 0 2,000 3,000 _ 3,000
Insurance 94,381 94,381 120,000 95,109 95,109
Communications&Postage 6,650 6,450 14,200 14,200 14,200
Printing&Binding 3,805 3,900 7,100 6,840 6,840
Travel&Training 15,451 15,451 4 29,693 17,890 17,890
Memberships&Subscriptions 2,490 2,490 3,636 3,191 3,191
P
Office Supplies
9,200 9,150 13,950 . 12,000 12,000
Natural Gas&Electricity 0 0 25,500 25,500 25,500
Gasoline&Oil 44,950 42,500 51,000 47,000 47,000
Non-ca italized Equipment 5,940 5,940 21,870 20,755 20,755
P
Uniforms 6,110 5,935 8,050 5,600 6,300
f - 1
Field Supplies 11,028 10,285 16,600 11,075 4 11,075
Miscellaneous Other Operating 25,921 21,290 12,079 6,750 6,750
TOTAL O&M EXPENDITURES $307,206 $296,295 $428,064 $352,995 $358,655
98
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
.
Chief AACOP 6 Meetings $500 $500 $500
,
Chief ALLIANCE 4 meetings 200 200 200
Chief ALETA 4 meetings 200 200 200
Chief •League , 475 475 475
Chief LECC Conference 425 425 425
Chief IACP Conference 1,335 0 0
Admin. Lieutenant IACP-Law Enforce Info Mgmt 1,075 0 0
Sgt.Jones ASU Certified Public Manager 300 300 300
Sergeants AGTS 2,800 2,800 2,800
Dept. Rep. Basic Crime Prevention-AZ Crime Prevention 550 550 550
Dept. Rep.,Twn. Mgr Police Executive Research Forum-6th annual
Council Member Problem Oriented Policing Conference 2,885 2,885 2,885
Dept. Rep. SW Risk Mgmt 600 600 600
Admin.Sergeant Managing Police Discipline&Personnel Admin. 765 765 765
Motor Officers NW Traffic Institute/PCSO Traffice Accident I&II 1,600 1,600 1,600
Dept. Rep. Az.Crime Prevention Assoc. U of Louisville 895 895 895
Pub. Info.Specialist AGTS 3 Sessions 345 345 345
Pub.Info.Specialist Communication Skills 90 90 90
Pub.Info.Specialist National Crime Prevention Seminar 1,1000 0
• j
Grantwriting:Criminal Justice"Getting your
Admin/Data Ops Mgr share of Federal Funds" 160 160 160
Swat Ofc. SWAT School 1,100 0 0
Detective Misc.Trainings for two Detectives 1,500 1,500 1,500
K-9 Officer Desert Snow Update 500 0 0
K-9 Officer 6 Week Tuition Canine School 3,000 0 0
Comm.Supervisor Various 200 200 200
Comm. Dispatch Various 1,300 1,300 1,300
Comm. Dispatch Training Tapes/Materials 200 200 200
Prop/ID Various 600 600 600
DARE Ofc. AZ DARE Conference 140 0 0
99
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
(Continued)
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Training Videos:6 various X$30 = $180
Waking Up frm drgs$70,Signs&Symp$125
DARE Ofc. Why I Won't do..$89,Let's talk about..$89 553 0 0
DARE Ofc. National DARE Conference 1,000 0 0
Dept. Various Training Videos 300 300 300
Miscellaneous Trainings 3,000 1,000 1,000
TOTAL $29,693 $17,890 $17,890
100
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
(Continued)
MEMBERSHIPS&SUBSCRIPTIONS
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION;RENEWAL OR NEW REQUEST REVIEW APPROVAL
Chief IACP,AACOP,ALLIANCE Dues; Renewal $275 $275 $275
-
SRO Various Publications;Renewal 50 50 50
SGT Various PublicationsNideos;Renewal 250 250 250
SGT Accident Investigation Association Dues;New 100 100 100
Comm Policing SGT TAVA($10)Nolunteer Center Mem($90); Ren 100 100 100
Pub Info.Specialist AZ Crime Prevent/Nat Crime Prevent Dues;New 55 55 55
Communications APCO/US West Cross Directory;Renewal 220 220 220
Communications 911 Magazine; Renewal 15 15 15
Department WordPerfert Magazine;Renewal 28 28 28
Department Law&Order; Renewal 30 30 30
,
Department Search&Selz Laws/Funding Law Enforce; Ren 195 195 195
Department Narcotic Laws; Renewal 60 0 0
Department RMIN;Renewal 150 150 150
Department AZ Narco Officer Assoc; Renewal 40 0 0
Department Homicide Investigation Assoc;Renewal 50 i 50 50
Department Combination Titles 4,13,28 books; Renewal 600 600 600
Department IACP Policy&Procedure;Renewal 150 150 150
Department Police Law Journal;Renewal 25 25 25
Department Police Magazine; Renewal 30 30 30
Department Law Enforcement News; Renewal 25 25 25
Department Nat. Dir.of Law Enforce.Admin.; Renewal 75 75 75
Department Arrest Law Bulletin; Renewal 60 60 60
Department Nat. Notary Assoc. Dues-Wren,Lybeck,Simms 78 78 78
Department N.R.A. Dues;Renewal 35 35 35
.
SWAT NTOA Membership Dues 100 0 0
Dectectives Assoc. Dues(Homicide/Auto theft/etc.); Ren 150 150 150
DARE Nat Dues,State Dues; Renewal 45 0 0
101
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
(Continued)
MEMBERSHIPS&SUBSCRIPTIONS
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION;RENEWAL OR NEW REQUEST REVIEW APPROVAL
Exploreers Advisor Dues; Renewal 120 120 120
Prop/ID AZ Property/ID Association; Renewal 25 25 25
Department Pima Pistol Range Dues; Renewal 105 105 105
SWAT National Tactical Assoc Dues; New 100 100 100
Detectives AZ Auto Theft Prevention Assoc Dues; Renewal 15 15 15
Admin/OPS Mgr. JPMA-Grant Funding Bulletin;Renewal 50 50 50
Department IACP-Policy Center Pamphlet; Renewal 30 30 30
K-9 Units NNDDA Dues,ALEKA Dues; Renewal 200 0 0
TOTAL $3,636 $3,191 $3,191
e
102
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
4
Machinery&Equipment $39,590 $39,590
Patrol Vehicles(5) 124,772 124,772 $142,300 $142,300 $142,300
Improvements 7,600 7,600 7,600
BT Preliminary Breathtesting Device 1,000 1,000 1,000
Portable Motorola Radios 8,200 6,560 6,560
Ballistic Vests 6,996 3,498 6,996
i • r
Shot Guns-Patrol 1,200 1,200 1,200
Colt Rifles w/Surefire Lights&Mount 2,000 0 0
•
Aimpoint 5000 Sighting Systems 1,200 0 0
Ballistic Raid Vest 1,200 0 0
Pro Tech Spectra Helmet 450 0 0
Patrol Bicycles totally equipped 4,000 0 0
K-9 Investigations Dog 4,000 0 4,000
Laptop Computer 3,000 3,000 3,000
Overhead Projector 1,600 1,600 1,600
,
Printer 500 500 e 500
Software 400 400 400
Computer Equipment 18,000 18,000 18,000
Copier 22,000 22,000 22,000
Voter Receiver System 18,000 18,000 18,000
Modular Desk Units (3) 4,500 4,500 4,500
Ergonomic Chairs (3) 1,200 1,200 1,200
Conference Side Chairs (3) 300 300 300
4-Drawer Lateral File Cabinets 1,200 1,200 1,200
Stalker Radars 4,200 4,200 4,200
Battery Analyzer 1,800 1,800 1,800
DARE:Flip Chart/Easel Board 265 0 0
DARE:Slide Projector w/audio progra 1,000 0 0
Call Check Recorder 5,900 5,900 5,900
Weapons 4,500 4,500 4,500
Floor Buffer 950 950 950
TOTAL CAPITAL OUTLAY $164,362 $164,362 $269,461 $250,208 $257,706
103
TOWN OF ORO VALLEY
POLICE
GENERAL FUND
FISCAL YEAR 1994-1995 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR ,
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
CONTINGENCY/RESERVE:
Contingency for Annexation 2A:
Personnel $378,408 $118,576 $271,146
Operations&Maintenance39,750 26,250 31,383
.Capital Outlay 149,400 134,000 149,400
,
Total Contingency: 567,558 278,826 451,929
TOTAL DEBT SERVICE/CONT. $0 $0 $567,558 $278,826 $451,929
104
Magistrate Court
TOM OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
Oro Valley Magistrate Court's function is to operate a model municipal court which administers justice in an
efficient and effective manner as well as demonstrating concern for the public by treating them with dignity,
respect and fairness.
Discussion on New Positions:
No new positions are requested. (See Annexation)
Programs:
Visit local high schools educating youth groups regarding the consequences of a DUI arrest, including insurance
laws, Judge's sentencing, responsibilities and personal experiences.
Automate the Court to increase efficiency. Work with employees in the areas of time management, organizational
skills and team building. Set individual and team goals for the department. Working with the Arizona Supreme
Court to implement new statewide court software and totally automate current manual receipting procedures.
Personnel/Court to evaluate positions and salaries of staff to make sure there is parity with other Town
employees and other courts.
Participate in Traffic Safety Committee projects to reduce traffic injuries and fatalities in our community.
Capital Outlay Requests:
Continuous-form Dot Matrix Printer: $650
Printer Stand: $300
Printer/Fax Stand: $400
Printer and Fax are currently housed on a desk. We need to better utilize our available space.
(1) DOS 6.22 Upgrade: $49.95
(6) DOS 6.22 Licenses: $290 (includes tax)
(6) DOS Installations: $180
DOS Upgrade Total: $520
Upgrading to DOS 6.22 will help the Court interface with other Limited Jurisdiction Courts, AZ Supreme Court
and Motor Vehicle Division more efficiently.
(1) 486DX-66 8MB RAM Computer, Monitor, Network Card: $1,379 + tax/labor = $1,536
Court Administrator requests a computer for her office to improve productivity. The back-up terminal is
currently being used for multiple tasks including collections, MVD and Supreme Court interface.
8MB Hard Drive for Back-up terminal: $1,050 + tax/labor = $1,183
Current Hard Drive is approximately five years old and experiencing some problems. This hard drive supports
the network and an upgrade will improve memory space, speed and efficiency.
(2) Book Shelves: $600
(1) Credenza: $400
Total: $1000
Judge Agrillo requests the above to accommodate the large volume of Arizona Revised Statutes and other
training/education manuals.
Courtroom Easel: $300
Current Courtroom Easel does not function properly and is cumbersome to transport.
105
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $179,928 $180,716 $200,821 $193,535 $205,214
OPERATIONS&MAINTENANCE 82,110 79,810 77,256 60,935 60,935
CAPITAL OUTLAY 3,795 3,700 5,889 4,589 4,889
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 3,060 0 23,570 23,570 _ 27,140
TOTAL EXPENDITURES $268,893 $264,226 $307,536 $282,629 $298,178
106
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $142,710 $142,186 $154,520 $151,904 $162,090
Overtime Pay 1,200 1,587 1,600 1,600 1,600
Group Insurance 13,665 15,413 15,733 15,733 15,733
Social Security/Medicare 11,009 10,700 16,940 11,943 12,722
Retirement Contributions 10,074 9,234 10,601 10,928 11,642
Unemployment Compensation 900 1,134 900 900 900
Workers'Compensation 370 462 527 527 527
Other Employee Benefits 0 0 0 0 0
TOTAL PERS'L EXPENDITURES $179,928 $180,716 $200,821 $193,535 $205,214
r
107
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Court Administrator 1 1 $25,494 1 $25,494 1 _ $26,641
Court Clerk 1 1 17,158 1 17,158 1 18,303
r
Traffic Clerk I 1 1 14,781 1 14,781 1 15,446
Traffic Clerk II L.R. 1 1 18,011 1 18,011 1 19,045
Traffic Clerk II R.R. 1 1 18,440 1 18,440 1 20,502
Magistrate 1 1 53,000 1 53,000 1 53,000
SUBTOTALS 6 6 146,884 6 146,884 6 152,937
I
,:iilili.i.iii:Aiiiiiiihigi:iii;::1.!ii;16bliiiiiiiii.0 7,636 li;iiiiiiiitiiiiiii
5,020 0
9,153
ME
IT
TOTAL-SALARIES&WAGES 6 6 $154,520 6 $151,904 6 $162,090
108
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Contract Personnel Services $10,900 $3,900 $8,000 $5,000 $5,000
Consultants 1,200 1,200 1,200 1,200 1,200
Outside Legal Fees 25,000 25,000 25,000 20,000 20,000
Other Professional Services 1,500 5,800 5,800 5,800 5,800
Jury Fees 1,000 900 1,000 1,000 1,000
Equipment Repair&Maintenance 2,500 2,100 2,500 2,5002,500
V ,
,
Insurance 21,980 21,980 15,733 9,412 9,412
Communications&Postage 2,900 2,600 2,900 2,900 2,900
Advertising 0 500 0 0 0
Printing&Binding 3,000 3,000 3,000 3,000 3,000
Travel&Training 5,400 5,400 5,400 3,800 3,800
Memberships&Subscriptions 1,230 1,230 1,223 1,223 1,223
Office Supplies 5,000 5,000 5,000 5,000 5,000
.
Non-Capitalized Equipment 0 200 0 0 0
Miscellaneous Other Operating 500 1,000 500 100 100
TOTAL O&M EXPENDITURES $82,110 $79,810 $77,256 $60,935 $60,935
109
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Judge National Assoc.Women Judges-Atlanta $1,600 $0 $0
Judge DUI Conference-Arizona 400 400 400
Court Administrator Nat.Assoc.Court Mgmt-Albuquerque 1,000 1,000 1,000
Department Arizona Courts Assoc.-Flagstaff 2,000 _ 2,000 2,000
Department Miscellaneous Conferences 400 400 400
TOTAL $5,400 $3,800 $3,800
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Judge Arizona Magistrates Association-R $25 $25 $25
Judge Arizona Revised Statutes-R 650 650 650
Judge Pima County Bar Association-R 60 60 60
Judge Arizona State Bar Association-R 100 100 100
Judge National Association Women Judges-N 100 100 100
Court Administrator Nat.Assoc.Court Management-R
75 75 75
.
Department AZ Courts Assocation-R 48 48 48
Department Office Hours-R 145 145 145
Court Clerk AZ Court Interpreters Association-N 20 20 , 20
TOTAL $1,223 $1,223 $1,223
1in
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $3,795 $3,700
Dot Matrix Printer $650 $650 $650
1
Printer Stand 300 300 300
Printer/Fax Stand 400 400r 400
•
DOS Upgrade 520 520 520
, y
Computer 486DX66 8MBHD 1,536 1,536 1,836
Hard Drive 8 M B 1,183 1,183 1,183
Misc Furniture 1,000 0 0
Courtroom Easel 300 0 0
TOTAL CAPITAL OUTLAY $3,795 $3,700 $5,889 $4,589 $4,889
111
TOWN OF ORO VALLEY
MAGISTRATE COURT
GENERAL FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CONTINGENCY/RESERVE: $3,060 $0 $3,570 $3,570 $7,140
ANNEXATION/CONTINGENCY 20,000 20,000 20,000
. r
TOTAL DEBT SERVICE/CONT. $3,060 $0 $23,570 $23,570 $27,140
112
SPECIAL REVENUE FUNDS
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
HIGHWAY FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
LICENSES&PERMITS:
Road Permits $12,000 $16,000 $16,000 $16,000
STATE SHARED REVENUES:
Highway User Fuels Tax 547,000 547,000 651,000 651,000
L.T.A.F.(Lottery) 112,000 90,000 101,000 101,000
SUBTOTAL:STATE SHARED 659,000 637,000 752,000 752,000
STATE GRANTS:
ADOT-Traffic Signal Reimbursement 0 0 20,000 20,000
FEDERAL GRANTS:
P.A.G.Reimbursement 120,000 0 76,000 76,000
CHARGES FOR SERVICES:
Engineer's Plan Review Fees 2,500 2,500 2,500 2,500
Community Services 500 500 500 500
SUBTOTAL: CHARGES FOR SERVICES 3,000 3,000 3,000 3,000
INTEREST INCOME: 3,000 22,000 10,000 10,000
OTHER REVENUES:
Developer Contributions . 0 0 271,500 121,500
Miscellaneous 5,000 0 0 0
SUBTOTAL:OTHER REVENUES 5,000 0 271,500 121,500
SUBTOTAL: REVENUES 802,000 678,000 1,148,500 998,500
OTHER FINANCING SOURCES:
Transfers from General Fund 472,695 472,695 602,828 874,767
Transfers from CARE. 12,745 11,779 0 0
Financing from Leases 0 0 0
0
Carry Forward of Fund Balance 107,281 -- 243,822 358,822
Sale of Assets 0 0 0 0
SUBTOTAL:OTHER FINANCING SOURCES 592,721 484,474 846,650 1,233,589
TOTAL REVENUES&OTHER FINANCING SOURCES $1,394,721 $1,162,474 $1,995,150 $2,232,089
113
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Town's Public Works Department is responsible for the maintenance of all public roadways within the
community with the exception of those on the state highway system (Oracle Road and Tangerine Road east of First
Avenue). Maintenance functions normally performed along these roadways include the repair and maintenance of
traffic control devices, vegetation maintenance, landscape maintenance, pavement preservation, routine street
sweeping, storm damage repair, regrading of road shoulders and dirt roads, repair of pavement surface defects
and monitoring activities of others within Town right-of-way.
In addition to the maintenance function performed by the Town, the Public Works Department is also responsible
for insuring proper planning or new roadway improvements and a diligent review of Town streets for safety
concerns which may expose the Town to losses. It is the Public Works Department's Goal to systematically
improve Town arterial roadways in advance of growth. It is further the goal of the department to keep a
watchful eye on safety issues, particularly with respect to unsignalized intersections. Rapid growth results in
rapid changes in traffic patterns and the need for traffic control devices.
The inception, design and implementation of capital improvement projects relating to the Town streets and other
public facilities (with the exception of buildings) is the responsibility of the Town Public Works Department as
well. The proposed FY 1995-96 Budget includes several major capital projects to be designed and/or implemented.
The Public Works Department has to date been peripherally involved in mass transit and paratransit. An
intergovernmental agreement currently exists between the City of Tucson and the Town of Oro Valley for the
provision of fixed route transit along Oracle Road and paratransit within the ADA mandated service area. The
City of Tucson is facing severe budget constraints and desires to eliminate the paratransit agreement with Oro
Valley this fiscal year. It is the Public Works Department's goal to address these changes as they occur and
prepare for contingency plans in the event service to the Town of Oro Valley is curtailed or modified.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
The Public Works Department budget proposal includes direction given to staff at the March 9 Study Session and
subsequent FY 1993-94 Budget modifications. The Highway Fund budget request includes one additional Civil
Engineer Intern, one additional Civil Engineer Designer and one additional maintenance laborer position from
those positions shown in the FY 1994-95 budget.
Specific improvements within the peninsula area include overlay of First Avenue, Tangerine Road and Lambert Lane
in areas where the pavement is deficient. Pavement preservation is requested to be funded at higher levels than
years previously due to a decline in the pavement condition index report shown in our 1995 Micro Paver Report.
Capital improvements proposed include the installation of traffic signals at the intersection of Lambert and La
Canada, Oracle Road and Rancho Vistoso Blvd. and local matches for all projects the Town is able to obtain
during FY 1995-96 which have a federal participation of 75% or greater.
Equipment and vehicle requests for FY 1995-96 include a new tank for the water truck, a new service truck to
replace our eight year old service truck, a striper and a car pool vehicle.
Discussion on Existing Positions and Programs Terminated:
No positions or programs are to be terminated.
114
TOWN OF ORO VALLEY
- PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $329,044 $339,301 $412,209 $366,068 $390,299
OPERATIONS&MAINTENANCE 627,247 392,577 803,100 605,602 727,702
CAPITAL OUTLAY 416,000 212,000 1,161,675 1,001,050 846,675
DEBT SERVICE 22,430 22,430 22,430 22,430 22,430
CONTINGENCY/RESERVE 0 0 0 0 244,983
TOTAL EXPENDITURES $1,394,721 $966,308 $2,399,414 $1,995,150 $2,232,089
115
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
PERSONNEL DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Salaries&Wages $245,965 $261,968 $305,987 $266,787 $287,023
Overime Pay 6,000 4,800
6,000 6,000 6►000
Group Insurance 23,822 . 20,674 30,168 27,368 27,46E
Social Security 19,275 19,986 23,218 20,868 22,415
Retirement Contributions 17,637 17,024 20,246 19,095 20,513
Unemployment Compensation 1,585 1,890 2,088 1,950 1,95C
Workers'Compensation 14,760 12,959 24,502 , 24,000 24,932
Other Employee Benefits 0 0 0 0 C
` TOTAL PERS'L EXPENDITURES $329,044 $339,301 $412,209 $366,068 $390,29
116
•
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
AUTHORIZED POSITIONS&SALARIES
CURRENT YR. BUDGET YEAR 1995-1996
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Town Engineer 0.67 0.67 $30,150 0.67 $30,150 0.67 $31,507
Assistant Town Engineer 1 0.75 31,192 0.75 31,192 0.75 32,596
Street Maintenance Supervisor 1 1 29,229 1 29,229 1 30,544
Crew Foreman 1 1 24,500 1 24,500 2 51,205
Heavy Equipment Operator 2 2 45,085 2 45,085 2 47,114
Civil Eng.Intern-Part Time 1 2 18,200 2 10,000 2 16,739
Community Service Field Supv. 1 1 22,330 1 22,330 0 0
Laborer 1.9 3 44,430 3 44,430 3 0 46,429
Clerk Typist 1 1 13,592 1 13,592 1 14,204
Records Clerk 0 0.5 9,019 0.5 9,019 0.5 9,425
Civil Engineer Designer 0 1 31,000 0 0 0 o 0
SUBTOTALS 10.57 13.92 298,727 12.92 259,527 12.92 279,763
MERIT
. . 2
��3
760 •
7,260 0
7,260
TOTAL-SALARIES&WAGES 10.57 13.92 $305,987 12.92 $266,787 12.92 $287,023
117
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 I ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Consultants $167,000 $25,000 $172,000 $122,000 $142,000
Water&Sewer 10,000 5,500 10,000 6,000 8,000
Custodial&Landfill Fees 3,000 3,200 6,000 4,000 5,000
Vehicle Repair&Maintenance 4,000 6,100 6,000 5,000 6,000
Equipment Repair&Maintenance 22,000 15,000 20,000 17,000 17,000
Building Repair&Maintenance 1,000 1,000 1,500 1,000 1,000
Grounds Repair&Maintenance 18,000 18,000 18,000 18,000 18,000
Street Maintenance
48,000 • 52,000 50,000 50,000 50,000
Street Improvements: 202,000 143,300
Rancho Catalina 16,000 0 0
Pusch Ridge 13,000 0 0
Rancho Verde 16,000 0 0
First Ave. 160,000 160,000 160,000
Lambert Lane 65,000 65,000 65,000
Copper Creek 85,000 0 85,000
Curbs&Drainageways 10,000 10,000 10,000
Utilities 0 0 2,250 2,250 i 2,250
Maint/Janitorial 0 0650 650 650
Rentals 12,000 2,800 . 10,000 5,000 10,000
32,827 32,827 32,000 39,002 39,002
Insurance
Communication&Postage 4,000 3,700 4,500 4,000 4,000
Advertising 600 300 600 600 1,200
Printing&Binding 200 400 400 400 400
Travel&Training 2,550 2,550 i 3,700 3,700 3,700
Memberships&Subscriptions 970 500 500 500 500
Office Supplies 1,200 2,000 1,500 2,000 2,000
Natural Gas&Electricity 11,000 12,000 12,000 13,000 13,000
Gasoline&Oil
10,000 4,500 9,000 5,000 6,000
Non-capitalized Equipment 6,000 1,800 5,000 3,000 5,000
Uniforms 2,900 2,400 2,500 2,500 3,000
Field Supplies 8,000 5,70010,000 6,000 10,000
Public Transit 60,000 52,000 ♦ 60,000 60,000 60,000
-
TOTAL O&M EXPENDITURES $627,247 $392,577 $803,100 $605,602 $727,702
118
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING '
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Town Engineer American Public Works Assoc $400 $400 $400
Town Engineer American Soc.Civil Engineers 100 100 100
Asst.Town Engineer Ariz. Floodplain Mgt.Assoc. 100 100 100
Maint.Staff Heavy Equipment Operation&Maint. 1,000 1,000 1,000
C.E.Techs Technology Transfer 600 600 600
.
Town/Asst.Town Eng. American Traffic Institute 1500 1500 1500
TOTAL $3,700 $3,700 $3,700
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION;RENEWAL OR NEW
Town Engineer American Soc.Civil Engineers $200 $200 $200
Asst.Town Engineer Amer.Floodplain Mgt.Assoc. 100 100 100
Town Amer.Traffic Safety Assoc. 50 50 50
Town Engineer Institute of Traffic Engineers 150 150 150
TOTAL $500 $500 $500
119
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Improvements $364,000 . $160,000
Machinery&Equipment 34,000
Vehicles 18,000 52,000
La Canada/Lambert Lane Signal $135,000 $135,000 $0
Bike Lanes/Buena Vista 60,000 60,000 60,000
La Canada Left Turn Bays 65,000 65,000 65,000
La Canada Naranja-Lambert FAU 120,000 120,000 0
Monte del Oro FAU 20,000 20,000 20,000
Oracle Rd/RV Blvd Signal 110,000 110,000 110,000
Loma Linda Culvert 30,000 0 i 0
Aerial Mapping O.V. 100,000 100,000 100,000
Golf Crossing Signal 25,000 25,000 25,000
Tangerine Rd/First to Montera 20,000 20,000 20,000
•
Naranja Bike Lane 25,000 25,000 25,000
•
Spot Safety Imp. 20,000 20,000 20,000
Tangerine Rd. Reconstruction
200,000 200,000 i 40,000
Sun City 3&5; Neighborhood 7
60,000 0 0
•
Maint. Bldg. Improvements 10,000 0 10,000
•
ADA Required Improvements 54,300 54,300 54,300
Half Carpool Vehicle 5,375 3,750 i 5,375
Service Truck 30,000 0 0
Utility Truck 20,000 0 20,000
Striper 26,000 0 26,000
f
Water Truck 10,500 30,000 10,500
486 Computer 4,750 4,750 r 4,750
Rel Calle Concordia 1/2 HWY, 1/2 GF
File Server
2,500 2,500 2,500
-
Laser Printer 500 500 500
Remote Access Bridge
2,500 2,500 2,500
•
Partitions 1,000 1,000 1,000
Files 500 500 500
Phones 750 750 750
Copier 2,500 0 2,500
Furniture 500 500 500
Hardy/Oracle Signal 0 0 0 0 220,000
TOTAL CAPITAL OUTLAY $416,000 $212,000 $1,161,675 $1,001,050 $846,675
120
TOWN OF ORO VALLEY
PUBLIC WORKS
HIGHWAY FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
DEBT SERVICE/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
DEBT SERVICE:
Lease Purchase-Sweeper $22,430 $22,430 $22,430 $22,430 $22,430
CONTINGENCY/RESERVE:
Annexation Area 2A 0 0 0 0 244,983
,
TOTAL DEBT SERVICE/CONT. $22,430 $22,430 $22,430 $22,430 $267,413
121
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
SEIZURES&FORFEITURES FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
D.E.A.OT Reimbursement $9,100 $8,800 $9,200 $9,200
Forfeitures-State&Local 25,000 76,590 30,000 30,000
Forfeitures-Federal
85,000 87,785 50,000 50,000
Forfeitures-Legal Dept. 3,500 13,100 4,700 4,700
Interest-Investments 1,000 0 0 0
SUBTOTAL: REVENUES 123,600 _ 186,275 93,900 93,900
OTHER FINANCING SOURCES:
Forward of Fund Balance 202,383 --------------- (70,833) (67,833)
Carry � �
REVENUES&OTHER FINANCING SOURCES $325,983 $186,275 $23,067 $26,067
TOTAL '
122
TOWN OF ORO VALLEY
POLICE
SEIZURE & FORFEITURE FUND
FISCAL YEAR 1995-96
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
MISSION STATEMENT OF THE ORO VALLEY POLICE DEPARTMENT:
The Oro Valley Police Department is a municipal law enforcement agency
dedicated to the protection of life and property and to the development and
utilization of the Department's human and material resources. The
Department enforces all applicable Federal, State and Municipal laws as welt
as all applicable Town ordinances. The Department also promotes and enhances
the quality of public safety through cooperative enforcement with other
agencies and by increasing public awareness of criminal activities within
the Town's boundaries.
The functional goals of the department are as follows: the prevention of crime, the
deterrence of crime through apprehension of offenders, the recovery and return of property,
the smooth flow of traffic within the Town limits, the investigations of criminal acts and
traffic accidents, and the performance of appropriate public services. The Department
continues to commit itself to maintain its high level of service to the community and to
provide it with its pro-active and innovative approach to law enforcement.
The primary objective of the Oro Valley Police Department continues to be, to strive for a
community free from crime and disorder, consistent with the value of a free society. In
order to accomplish this, the Department's role is to enforce the law in a fair and impartial
manner recognizing both the statutory and judicial limitations of police authority and the
constitutional rights of all persons.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Seizure and Forfeiture funds are being requested for the Operation and Maintenance of the K-9
Unit, D.A.R.E. Officer and the SWAT Team. The requests in the area of Capital Outlay are for
the SWAT Unit (Raid Vests, Colt Rifles and a Sighting System), and also the D.A.R.E. Officer
who is requesting a slide projector with audio program and a flip chart/easel board.
Discussion on Existing Positions and Programs Terminated:
The above listed items were originally placed in the regular FY 95-96 Police Department
budget request, after review by the Town Manager and the Finance Director it was decided to
place these items into a Seizure and Forfeiture Account (104). All funds for the above
listed items will be requested and paid for from the Oro Valley Police Department's Anti-
Racketeering sub-account at the Pima County Attorney's Office.
123
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $0 $0 $0 $0 $0
OPERATIONS&MAINTENANCE 13,831 6,940 0 12,852 15,852
CAPITAL OUTLAY 156,450 157,349 0 6,115 6,115
r
DEBT SERVICE 0 0 , 0 0 0
f
OTHER FINANCING USES 0 00 0 0 ,
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $170,281 $164,289 $0 $18,967 $21,967
124
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OPERATIONS&MAINTENANCE DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Travel&Training $2,100 $2,100 $0 $3,293 $6,293
Memberships&Subscriptions 1,481 100 0 445 445
Field Supplies 5,745 3,745 0 5,025 5,025
i
Miscellaneous Other Operating 4,505 995 0 3,479 3,479
Printing&Binding 0 0 0 260 260
Office Supplies 0 0 0 350 350
TOTAL O&M EXPENDITURES $13,831 $6,940 $0 $12,852 $15,852
125
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL
TRAVEL&TRAINING
BUDGET YEAR
DEPARTMENT MANAGER 1995-96 COUNCIL
POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL
Swat Ofc. SWAT School $0 $1,100 $1,100
K-9 Officer Desert Snow Update 0 500 500
DARE Ofc. AZ DARE Conference 0 140 140
Training Videos:6 various X$30=$180
Waking Up frm drgs$70,Signs&Symp.$125
DARE Ofc. Why I Won't do..$89,Lets talk about..$89 0 553 553
DARE Ofc. National DARE Conference 0 1,000 1,000
K-9 Officer 6 Week Tuition Canine School 0 0 3,000
.111111
TOTAL $0 $3,293 $6,293
MEMBERSHIPS&SUBSCRIPTIONS
POSITION ASSOCIATION; RENEWAL OR NEW
Department Narcotic Laws;Renewal $0 $60 $60
Department AZ Narco Officer Assoc; Renewal 0 40 40
SWAT NTOA Membership Dues 0
100 4 100
DARE Nat.Dues,State Dues; Renewal 0 45 45
K-9 Units NNDDA Dues;ALEKA Dues; Renewal 0 200 200
TOTAL $0 $445 $445
126
TOWN OF ORO VALLEY
POLICE
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $156,450 $157,349
Colt Rifles W/Surefire Lights&Mounts $2,000 $2,000
Aimpoint 5000 Sighting Systems 1,200 1,200
Ballistic Raid Vest 1,200 1,200
Pro Tech Spect Helmet 450 450
DARE: Flip Charl/Easel Board 265 265
DARE:Slide Projector w/audio Program 1,000 1,000
.
TOTAL CAPITAL OUTLAY $156,450 $157,349 $0 $6,115 $6,115
127
TOM OF ORO VALLEY
LEGAL
SEIZURES & FORFEITURES FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Legal Department handled forfeitures cases for the Town up until June of 1993. At this time differences
in opinion as to allowed uses and the release policy as well as the increasing caseload caused the Legal
Department to drop this service and refer these cases to the Pima County Attorneys office. Any remaining funds
are the results of these earlier cases.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
Any money allocated to the Legal Department from this account is left over from the older forfeiture cases
that are now closed. This money must only be spent for law enforcement purposes and must bear some relation to
racketeering offenses. The Legal Department intends to use this remaining money on computers and related capital
expenditures for more efficient prosecution. Last year forfeiture funds were expended on a public seminar
regarding Gangs, helped the police department purchase a new video camera system for DUI work, and installed a
computer link for records with the Motor Vehicle Department. We also purchased a laptop computer for the
prosecutor to work on while she was tied up at court or to work on criminal files at home. Again, all of these
items comply with the federal and state regulations limiting their use to law enforcement purposes. The
remaining funds are kept in the Pima County Attorney's Office sub-account, and this office must submit requests
to the County for approval of the release and use of the funds.
128
TOWN OF ORO VALLEY
LEGAL
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL $0 $0 $0 $0 $0
OPERATIONS&MAINTENANCE 1,500 4 0 0 0 0
CAPITAL OUTLAY 9,500 13,100 4,100 4,100 4,100
DEBT SERVICE 0 0 0 0 0
CONTINGENCY/RESERVE 0 0 0 0 0
TOTAL EXPENDITURES $11,000 $13,100 $4,100 $4,100 $4,100
129
LEGAL
SEIZURES&FORFEITURES FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CAPITAL OUTLAY DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Machinery&Equipment $9,500 $13,100 ,
Office Chairs (2) $800 $800 - $800
Supreme Court Reporter(CD) 3,000 3,000 3,000
Printer for MVD link 300 i 300 300
TOTAL CAPITAL OUTLAY $9,500 $13,100 $4,100 $4,100 $4,100
130
TOWN OF ORO VALLEY
- PARKS & RECREATION
HERITAGE FUND GRANT
DENNIS WEAVER PARK
FISCAL YEAR 1995-1996
DIVISION REVIEW AND OUTLOOK
Division Description/Function/Goals:
The Town has applied for a park development grant through the Land and Water Conservation Fund/Local, Regional,
and State Parks Heritage Fund Program sponsored by the Department of the Interior and Arizona State Parks in the
amount of $150,000 with a $150,000 local match. Total project cost is estimated at $300,000 in upgrades and
improvements to existing Dennis Weaver Park. Improvements would include new playground equipment, picnic
ramadas, sports lighting for field #1, restroom facilities upgrades, landscaping, turf establishment, and
irrigation systems. Engineering and planning costs have also been included in this grant which will provide a
new master plan for the park in addition to the documents needed for this first phase of renovation.
131
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
HERITAGE FUND GRANT-DENNIS WEAVER PARK
REVENUES AND OTHER FINANCING SOURCES
•
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
State Heritage Fund Grant $0 $0 $0 $150,000
OTHER FINANCING SOURCES:
Transfer from General Fund 0 0 0 150,000
TOTAL FINANCING SOURCES $0 $0 $0 $300,000
132
TOWN OF ORO VALLEY
PARKS AND RECREATION
HERITAGE FUND GRANT-DENNIS WEAVER POOL
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL
OPERATIONS&MAINTENANCE
CAPITAL OUTLAY
OTHER FINANCING USES
CONTINGENCY/RESERVE 0 0 0 0 300,000
TOTAL EXPENDITURES $0 $0 $0 $0 $300,000
133
TOWN OF ORO VALLEY
PARKS AND RECREATION
HERITAGE FUND GRANT-DENNIS WEAVER PARK
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OTHER FINANCING USES/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CONTINGENCY/RESERVE: $0 $0 $0 $0 $300,000
TOTAL DEBT SERVICE/CONT. $0 $0 $0 $0 $300,000
134
DEBT SERVICE/
CAPITAL PROJECT FUNDS
TOWN OF ORO VALLEY
VALLE DEL ORO PAVING DISTRICT FUND
DEBT SERVICE FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
This fund is used to account for principal and interest payments on the Valle Del Oro Paving District bond.
This year's principal payment of $5,000 which will be made on January 1, 1996, represents the last bond payment
for the district.
135
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
VALLE DEL ORO PAVING DISTRICT FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGETACTUAL REVIEW APPROVAL
_
REVENUES:
Interest-Special Assessments $1,122 $726 $396 $396
-
Principal Special Assessments 6,634 6,634 7,958 7,958
p P
Penalties-Special Assessments 0 0 0 0
SUBTOTAL:REVENUES 7,756 7,360 8,354 8,354
OTHER FINANCING SOURCES: -
CarryForward of Fund Balance (1,761) (2,159) (2,159)
.
TOTAL REVENUES&OTHER FINANCING SOURCES $5,995 $7,360 $6,195 $6,195
136
•
TOWN OF ORO VALLEY
DEBT SERVICE
VALLE DEL ORO PAVING DISTRICT FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OPERATIONS&MAINTENANCE:
.
Outside Legal Services $0 $0 $0 $0 - $0
Advertising
0 110 200 200 200
SUBTOTAL:O&M 0 110 200 200 200
DEBT SERVICE: _
Interest Payments 995 995 995 995 995
Principal Payment 5,000 5,000 5,000 5,000 5,000
SUBTOTAL: DEBT SERVICE 5,995 5,995 5,995 5,995 5,995
TOTAL EXPENDITURES $5,995 $6,105 $6,195 $6,195 $6,195
137
• TOWN OF ORO VALLEY
NARANJA ROAD IMPROVEMENT DISTRICT FUND
DEBT SERVICE FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
The Naranja Road Improvement District is a one mile stretch of road paving for Naranja Road between La Canada
P
Drive and La Cholla Boulevard. This fund is used to account for principal and interest payments on the
improvement district that was formed in 1989. $905,000 was financed over a 10 year period at an average coupon
rate of 7.25%. Outstanding principal at July 1, 1995 is $450,000.
138
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
NARANJA ROAD IMPROVEMENT DISTRICT FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
199471995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Interest-Investments $5,000 $6,500 $8,000 $8,000
Interest-Special Assessments 28,097 20,000 20,071 20,071
Principal-Special Assessments 70,465 93,100 61,520 61,520
Penalties-Special Assessments 1,000 100 _ 300 300
Miscellaneous 500 200 500 500
N SUBTOTAL: REVENUES 105,062 119,900 90,391 90,391
OTHER FINANCING SOURCES:
Carry Forward of Fund Balance 25,663 33,534 33,534
TOTAL REVENUES&OTHER FINANCING SOURCES $130,725 $119,900 $123,925 $123,925
139
TOWN OF ORO VALLEY
DEBT SERVICE
NARANJA ROAD IMPROVEMENT DISTRICT FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OPERATIONS&MAINTENANCE: -
Outside Legal Services
$0 $0 $0 $0 $0
Other Professional Services 800 600 700 700 700
Communications&Postage 250 200 200
200 200
Advertising
400 350 400 400 400
Office Supplies 125 0 0
0 0
SUBTOTAL:O&M 1,575 1,150 1,300
1,300 1,300
DEBT SERVICE: '
Principal Payments 90,000 90,000 90,000 90,000 90,000
Interest Payments 39,150 39,150 32,625
32,625 32,625
129,150 129,150 122,625 122,625 122,625
SUBTOTAL:DEBT SERVICE - '
TOTAL
EXPENDITURES• $130,725 $130,300 $123,925 1 $123,925 $123,925
140
TOWN OF ORO VALLEY
ENGLE TOWN HALL
DEBT SERVICE FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
This fund is used to account for principal and interest payments on the certificates of participation for the
Oro Valley Town Hall. $1,250,000 of certificates were issued in 1989 at a true interest cost of 6.73%.
Outstanding principal at July 1, 1995 is $745,000.
141
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
ENGLE TOWN HALL DEBT SERVICE FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
OTHER FINANCING SOURCES:
Transfers in from General Fund $173,440 $173,440 $177,195 $177,195
Interest Investments 0 0 0 0
Carry Forward of Fund Balance0 0 0 0
TOTAL FINANCING SOURCES $173,440 $173,440 $177,195 $177,195
142
•
TOWN OF ORO VALLEY
- DEBT SERVICE
ENGLE TOWN HALL DEBT SERVICE FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
OPERATIONS&MAINTENANCE:
Other Professional Services $2,000 $2,000 $3,000 $3,000 $3,000
DEBT SERVICE:
Principal Payments 115,000 115,000 125,000 125,000 125,000
Interest Payments 56,440 56,440 49,195 49,195 49,195
SUBTOTAL: DEBT SERVICE 171,440 171,440 174,195 174,195 174,195
TOTAL EXPENDITURES $173,440 $173,440 $177,195 $177,195 $177,195
143
TOWN OF ORO VALLEY
POLICE FACILITY CONSTRUCTION FUND
CAPITAL PROJECTS FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
This capital project fund was used to account for all costs associated with the construction of the new police
facility located at 11,000 N. La Canada Drive. Construction was completed in December, 1994. The Police
Department moved into the new facility in January, 1995.
144
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
POLICE FACILITY CONSTRUCTION FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Interest Income $0 $5,800 $0 $0
OTHER FINANCING SOURCES:
Transfers in from General Fund 311,321 311,321 0 0
Transfers in from Seizures&Forfeitures Fund 0 0 0 0
Carry Forward of Fund Balance 420,400 ------
SUBTOTAL:OTHER FINANCING SOURCES 731,721 311,321 0 0
TOTAL FINANCING SOURCES $731,721 $317,121 $0 $0
145
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
POLICE FACILITY CONSTRUCTION FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CAPITAL OUTLAY: _ .
Police Facility-Construction $731,721 $761,681 $0 $0 $0
.
.
TOTAL EXPENDITURES
$731,721 $761,681 $0 $0 $0
146
TOWN OF ORO VALLEY
DEVELOPMENT SERVICES BUILDING CONSTRUCTION FUND
CAPITAL PROJECTS FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
This fund is used to account for the costs associated with the construction of a new Development Services
Building. Appropriated funding of $32,000 for FY 1995/96 is for possible architectural design work.
147
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
DEVELOPMENT SERVICES BUILDING CONSTRUCTION FUND
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
OTHER FINANCING SOURCES:
Transfers in from General Fund
$16,000 $0 $0 $32,000
SUBTOTAL:OTHER FINANCING SOURCES 16,000 0 0 0
TOTAL FINANCING SOURCES $16,000 $0 $0 $32,000
148
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
DEVELOPMENT SERVICES BUILDING CONSTRUCTION FUND
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CAPITAL OUTLAY:
Building $0 $0 $400,000 $0 $0
Architectural Design 16,000 0 0 0 32,000
4
TOTAL EXPENDITURES $16,000 $0 $400,000 $0 $32,000
149
TOWN OF ORO VALLEY
LA CANADA DRIVE DEVELOPMENT IMPACT FEES
CAPITAL PROJECTS FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
On October 26, 1994, the Town Council approved a development impact fee ordinance for the La Canada Drive
Benefit Area. This fund is used to account for the development impact fees collected from this ordinance and
Town contributions for various improvements to La Canada Drive. These projects will be funded through Fiscal
Year 2000/01.
Discussion on New Positions, Programs and Major Capital Outlay Requests:
La Canada Drive/Lambert Lane Traffic Signal
150
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
LA CANADA DRIVE DEVELOPMENT IMPACT FEES
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
REVENUES:
Development Impact Fees $0 $50,000 $238,050 $238,050
Interest-Impact Fees 0 500 5,000 5,000
Interest-Town Contributions 0 0 100,000 100,000
PAG Reimbursement 0 120,000 0 0
SUBTOTAL: REVENUES 0 170,500 343,050 343,050
OTHER FINANCING SOURCES:
Transfers from General Fund 0 0 2,580,545 2,580,545
Carryforward of Fund Balance ---------- ---------- , --------- 40,500
SUBTOTAL: OTHER FINANCING SOURCES 0 170,500 2,580,545 2,621,045
TOTAL REVENUES&OTHER FINANCING SOURCES $0 $170,500 $2,923,595 $2,964,095
15.1
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
LA CANADA DRIVE DEVELOPMENT IMPACT FEES
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
DETAIL
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
-,
0 $135,000
La Canada/Lambert Lane Signal
0 0 120,000
La Canada Naranja-Lambert FAU _
130,000 0 0 42,000
Consultants-La Canada Drive 0 ,
SUBTOTAL: EXPENDITURES 0 130,000 0
0 297,000
CONTINGENCY/RESERVE: 0 0 $2,923,595 $2,923,595 2,667,095
TOTAL DEBT SERVICE/CONT. $0 $130,000 $2,923,595 $2,923,595 $2,964,095
152
TOWN OF ORO VALLEY
PARKS & RECREATION ACQUISITION & DEVELOPMENT
CAPITAL PROJECTS FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
This fund would be used to account for the bond proceeds and expenditures associated with the potential issuance
of general obligation bonds for the acquisition and development of parks, open space and trails. The issuance
of general obligation bonds would require a call for election by the Town Council and voter approval.
153
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
PARKS&RECREATION ACQUISITION&DEVELOPMENT
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET _ ACTUAL REVIEW APPROVAL
OTHER FINANCING SOURCES:
Proceeds from Issuance of Bonds 0 0 0 $11,600,000
TOTAL FINANCING SOURCES $0 $0 $0 $11,600,000
e
154
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
PARKS&RECREATION ACQUSITION&DEVELOPMENT
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL
OPERATIONS&MAINTENANCE
CAPITAL OUTLAY
OTHER FINANCING USES
CONTINGENCY/RESERVE 0 0 0 0 $11,600,000
TOTAL EXPENDITURES $0 $0 $0 $0 $11,600,000
155
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
PARKS&RECREATION ACQUISITION&DEVELOPMENT
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OTHER FINANCING USES/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CONTINGENCY/RESERVE: 0 0 0 0 $11,600,000
T
TOTAL DEBT SERVICE/CONT. $0 $0 $0 $0 $11,600,000
156
ENTERPRISE FUNDS
TOWN OF ORO VALLEY
WATER COMPANY ACQUISITION
ENTERPRISE FUND
FISCAL YEAR 1995-1996
DEPARTMENTAL REVIEW AND OUTLOOK
Department Description/Function/Goals:
This fund would be used to account for bond proceeds and expenses associated with the possible issuance of water
revenue bonds for the potential acquisition of Canada Hills Water Company. The debt would be repaid by the
water customers within the service area of Canada Hills Water Company. The issuance of these bonds would
require a call for election by the Town Council and voter approval.
157
TOWN OF ORO VALLEY
FISCAL YEAR 1995-1996
WATER COMPANY ACQUISITION
REVENUES AND OTHER FINANCING SOURCES
CURRENT YEAR BUDGET YEAR
1994-1995 1995-1996
-
ESTIMATED MANAGER COUNCIL
RESOURCES BUDGET ACTUAL REVIEW APPROVAL
OTHER FINANCING SOURCES:
Proceeds from Issuance of Bonds $0 $0 $0 $10,000,000
TOTAL FINANCING SOURCES $0 $0 $0 $10,000,000
158
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
WATER COMPANY ACQUISITION
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
SUMMARY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
PERSONNEL
OPERATIONS&MAINTENANCE
CAPITAL OUTLAY
OTHER FINANCING USES
CONTINGENCY/RESERVE 0 00 0 10,000,000
, r -
TOTAL EXPENDITURES $0 $0 $0 $0 $10,000,000
159
TOWN OF ORO VALLEY
GENERAL ADMINISTRATION
WATER COMPANY ACQUISITION
FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES
OTHER FINANCING USES/CONTINGENCY
CURRENT YEAR BUDGET YEAR
1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
CONTINGENCY/RESERVE: $0 $0 $0 $0 $10,000,000
,
, V I
,
r
TOTAL DEBT SERVICE/CONT. $0 $0 $0 $0 $10,000,000
L
160
Other Information
- RESOLUTION NO. (R) 95-34
RESOLUTION FOR THE ADOPTION OF THE BUDGET
FISCAL YEAR 1995-96
WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304,
A.R.S., the Town Council did, on July 12, 1995 make an estimate of the different amounts
required to meet the public expenditures for the ensuing year, also an estimate of revenues from
sources other than direct taxation, and the amount to be raised by taxation upon real and personal
:property of the Town of Oro Valley, and
WHEREAS, in accordance with said sections of said title, and following due public notice, the
Council met on August 2, 1995, at which meeting any taxpayer was privileged to appear and be
heard in favor of or against any of the proposed expenditures or tax levies, and
WHEREAS, it appears that publication has been duly made as required by law, of said estimates
together with a notice that the Town Council would meet on August 2, 1995, at the office of the
Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates,
and
WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the
aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore
be it
RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying
schedules as now increased, reduced or changed by and the same are hereby adopted as the
budget of the Town of Oro Valley for the fiscal year 1995-96.
PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,
Arizona this 2nd day of August, 1995.
Cheryl Skal y, Mayor
ATTEST:
Kathryn . Cuvelier, Town Clerk
APPROVED AS TO FORM:
_ Z#Z4/: A‘A'
Tobin Sidles, Town Attorney
161
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1l 9
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
GENERAL FUND:
Local Taxes:
Local Sales $2,272,000 $2,762,000 $3,121,000
Occupancy 135,000 140,000 145,000
Renters' 90,000 100,000 110,000
Cable Franchise 50,000 80,000 80,000
Licenses & Permits:
Business 38,000 43,000 45,000
Building 1,189,000 1,180,000 913,000
Miscellaneous Permits 15,500 27,500 28,000
Intergovernmental Revenues:
County Shared 67,000 125,000 125,000
Weaver Park Operating Contribution 50,000 165,000
State Shared 952,000 1,022,000 1,357,000
State Grants 122,500 196,500 229,000
Federal Grants 152,000 162,000 246,100
Charges for Services 165,500 186,350 177,400
Fines 235,000 185,000 200,000
Interest on Investments 140,000 220,000 220,000
Miscellaneous Revenues 1,500 3,000 3,000
Annexation-Contingent Revenues 500,375
TOTAL GENERAL FUND $5,625,000 $6,482,350 $7,664,875
*Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (1 of 3)
163
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
SPECIAL REVENUE FUNDS:
HIGHWAY FUND:
Licenses & Permits $12,000 $16,000 $16,000
Intergovernmental Revenues:
Highway Users Fuels Tax 547,000 547,000 651,000
Local Transportation Assistance 112,000 90,000 101,000
State Grants 20,000
Federal Grants 120,000 76,000
Charges for Services 3,000 3,000 3,000
Interest on Investments 3,000 22,000 10,000
Developer Contributions 121,500
Miscellaneous Revenues 5,000
HIGHWAY FUND TOTALS $802,000 $678,000 $998,500
SEIZURES & FORFEITURES FUND:
Forfeitures $113,500 $177,475 $84,700
Interest on Investments 1,000
Federal Grants 9,100 8,800 9,200
SEIZURES & FORFEITURE TOTALS $123,600 $186,275 $93,900
HERITAGE FUND GRANT-WEAVER PARK $150,000
TOTAL-SPECIAL REVENUE FUNDS $925,600 $864,275 $1,242,400
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 3)
164
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995..96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $7,756 $7,360 $8,354
Naranja Road Improvement Dist. 105,062 119,900 90,391
Engle Town Hall 60
TOTAL- DEBT SERVICE FUNDS $112,818 $127,320 $98,745
CAPITAL PROJECT FUNDS
Police Facility Fund $5,800
Development Services Building
La Canada Dr Development Impact Fees 170,500 343,050
TOTAL-CAPITAL PROJECT FUNDS $176,300 $343,050
TOTAL ALL FUNDS $6,663,418 $7,650,245 $9,349,070
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (3 of 3)
165
TOWN OF ORO VALLEY
Summary By Fund of Other Financing Sources and Interfund Transfers
Fiscal Year 1995-96
PROCEEDS FROM INTERFUND
OTHER FINANCING TRANSFERS
SOURCES 1995-96
FUND 1995-96 IN (OUT)
GENERAL FUND:
Transfer to Highway Fund (874,767)
Transfer to Heritage Fund Grant -Weaver Park (150,00")
Transfer to Engle Town Hall (177,1 )
Transfer to La Canada Drive Development Impact Fee (2,580,545)
Transfer to Development Service Building Construction (32,00n)
Sale of Assets 1,000
Total General Fund $1,000 $0 ($3,814,507)
SPECIAL REVENUE FUNDS:
Highway Fund $874,767
Heritage Fund Grant-Weaver Park $150,000
Total Special Revenue Funds $0 $1,024,767 $0
DEBT SERVICE FUNDS:
Engle Town Hall $177,195
Total Debt Service Funds $0 $177,195
CAPITAL PROJECTS FUNDS:
La Canada Drive Development Impact Fee $2,580,545
Development Service Building Construction $32,000
Proceeds from the Issuance of Bonds (Parks& Recreation) $11,600,000
Total Capital Projects Funds $11,600,000 $2,612,545 $0
ENTERPRISE FUNDS:
Proceeds from the Issuance of Bonds (Water Company) $10,000,000
Total Enterprise Funds $10,000,000
TOTAL ALL FUNDS $21,601,000 $3,814,507 ($381 4,507)
SCHEDULE D (1 of 1)
166
TOWN OF ORO VALLEY
Summary By.Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1995-96
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1994-95 1994-95 1994-95* 1995-96
GENERAL FUND:
Town Council $192,279 $183,829 $295,976
Town Clerk 160,487 163,947 196,882
Magistrate Court 268,893 264,226 298,178
Town Manager 242,486 232,516 262,360
Finance 185,567 176,634 302,950
Legal 259,297 234,327 395,016
Police-Operating & Maintenance 2,488,399 120,132 2,581,420 3,360,107
Police-Contingency for Annexations 104,342 (104,342) 451,929
Parks & Recreation 150,575 124,586 389,097
Development Services:
Planning&Zoning 498,512 15,000 417,013 623,843
Building Safety 354,056 349,914 361,383
Public Works 260,453 218,530 269,295
Subtotal-Development Services 1,113,021 15,000 985,457 1,254,521
General Administration 605,555 130,000 318,455 510,682
Contingency/Reserve 3,211,534 (386,665) 1,371,668
TOTAL-GENERAL FUND $8,831,860 ($75,300) $5,265,397 $9,089,366
SPECIAL REVENUE FUNDS:
HIGHWAY USERS REVENUE FUND:
Public Works $1,240,721 $154,000 $966,308 $1,987,106
Contingency for Annexations 154,000 (154,000) $244,983
TOTAL- HIGHWAY FUND $1,394,721 $966,308 $2,232,089
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (1 OF 2)
167
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1995-96
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETEC
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITUR.._
DEPARTMENT 1994-95 1994-95 1994-95* 1995-96
SEIZURES & FORFEITURES FUND:
Police $98,481 $71,800 $164,289
$21,967
Legal 7,500 3,500 13,100 4,
TOTAL-SEIZURES & FORFEITURES FUND $105,981 $75,300 $177,389 $26,067
HERITAGE FUND GRANT-WEAVER PARK
$300,1,.,
TOTAL-SPECIAL REVENUE FUNDS $1,500,702 $75,300 $1,143,697 $2,558,
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $5,995 $6,105 $6, 5
Naranja Road Improvement District 130,725 130,300
Engle Town Hail 173,440 173,440 177,195
TOTAL- DEBT SERVICE FUNDS $310,160 $309,845 $307,;
CAPITAL PROJECT FUNDS:
Police Facility Construction Fund $731,721 $761,681
Development Services Bldg Construction Fund 16,000 32,00C
La Canada Drive Development Impact Fees 130,000 2,964,( C
Parks and Rec Acquisition & Development 11,600,UuC
TOTAL-CAPITAL PROJECT FUNDS $747,721 $891,681 $14,596,1 S
ENTERPRISE FUNDS:
Water Company Acquisition $10,000,1
TOTAL-ENTERPRISE FUNDS $10,000,UUC
TOTAL ALL FUNDS $11,390,443 $0 $7,610,620 $36,550,932
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (2 OF 2)
168
GLOSSARY OF TERMS
ACCOUNTABILITY - The state of being obliged to explain one's action's, to justify what one does.
Accountability requires governments to answer to the citizenry - to justify the raising of public
resources and the purposes for which they are used.
ACCOUNTING SYSTEM - The methods and records established to identify, assemble, analyze,
classify, record and report a government's transactions and to maintain accountability for the related
assets and liabilities.
ANNUITY-A series of equal payments made or received at equal intervals over a designated period.
APPROPRIATION - A legal authorization granted by legislative body to make expenditures and to
incur obligations for specific purposes. An appropriation usually is limited in amount and time it may
be extended.
ASSET- A probable future economic benefit obtained or controlled by a particular entity as a result
of a past transaction.
BASIS OF ACCOUNTING - A term used to refer to when revenues, expenditures, expenses, and
transfers - and the related assets and liabilities - are recognized in the accounts and reported in the
financial statements. Specifically, it relates to the timing of the measurement made, regardless of the
nature of the measurement, on either the cash or the accrual method.
BOND - Most often, a written promise to pay a specified sum of money (called the face value or
principal amount), at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate. Sometimes, however, all or a substantial portion of the interest
is included in the face value of the security. The difference between a note and a bond is that the
latter is issued for a longer period and requires greater legal formality.
BUDGET-A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed means of financing them. Used without any modifier, the term usually
indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice.
Sometimes it designates the financial plan presented to the appropriating governing body for
adoption, and sometimes, the plan finally approved by that body.
DEBT - An obligation resulting from the borrowing of money or from the purchase of goods and
services. Debts of governments include bonds, time warrants, and notes.
DEBT SERVICE - A fund established to account for the accumulation of resources for, and the
payment of, general long-term debt principal and interest.
DEFICIT - (1) The excess of the liabilities of a fund over it's assets. (2) The excess of expenditures
over revenues during an accounting period or, in the case of proprietary funds, the excess of
expenses over revenues during an accounting period.
ENCUMBRANCES - Obligations in the form of purchase orders, contracts, or salary commitments
which are chargeable to an appropriation and for which a part of the appropriation is reserved. They
169
cease to be encumbrances when the obligations are paid or otherwise extinguished. Used in
budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated
amount of expenditure ultimately to result if unperformed contracts in process are completed.
ENTERPRISE FUND - (1) A fund established to account for operations financed and operated in a
manner similar to private business enterprises (e.g., water, gas and electric utilities; airports; parking
garages; or transit systems). In this case the governing body intends that costs (i.e., expenses,
including depreciation) of providing goods or services to the general public on a continuing basis
be financed or recovered primarily through user charges. (2) A fund established because the
governing body has decided that periodic determination of revenues earned, expenses incurred
and/or net income is appropriate for capital maintenance, public policy, management control,
accountability or other purposes.
EXPENDITURES - Decreases in net financial resources. Expenditures include current operating
expenses requiring the presence of future use of net current assets, debt service and capital outlays,
and intergovernmental grants, entitlement, and shared revenues.
FISCAL YEAR - A 12-month period to which the annual operating budget applies and at the end of
which a government determines it's financial position and the results of it's operations.
FIXED ASSETS - Long-lived tangible assets obtained or controlled as a result of past transactions,
events, or circumstances. Fixed assets include buildings, equipment, improvements other than
buildings and land. In the private sector, these assets are referred to most often as property, plant,
and equipment.
FLOW OF CURRENT FINANCIAL RESOURCES-A measurement focus that recognizes the net effect
of transactions on current financial resources by recording accruals for those revenue and
expenditure transactions which have occurred by year end that normally expected to result in cash
receipt or disbursement early enough in the following year either (a) to provide financial resources
to liquidate liabilities recorded in the fund at year end or (b) to require the use of available
expendable financial resources reported at year end.
FUNCTION - A group of related activities aimed at accomplishing a major service or regulatory
program for which a government is responsible (e.g., public safety).
FUND- A fiscal and accounting entity with a self-balancing set of accounts in which cash and other
financial resources, all related liabilities and residual equities, or balanced and changes herein, are
recorded and segregated to carry on specific activities or attain certain objectives in accordance with
special regulations, restrictions, or limitations.
FUND BALANCE-The difference between fund assets and fund liabilities of governmental or similar
trust funds.
FUND TYPE - Any one of seven categories into which all funds are classified in governmental
accounting. The seven fund types are: general, special revenue, debt service, capital projects,
enterprise, internal service, and trust and agency.
GENERAL FUND-The fund used to account for all financial resources, except those required to be
accounted for in another fund.
170
GENERAL LONG-TERM DEBT - Long-term debt expected to be repaid from governmental funds.
GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) - Uniform minimum standards and
guidelines for financial accounting and reporting. They govern the form and content of the financial
statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define
accepted accounting practices and procedures. GAAP provide a standard by which to measure
financial presentations. The primary authoritative body on the application of GAAP to state and local
governments is the GASB.
GOVERNMENTAL ACCOUNTING - The composite activity of analyzing, recording, summarizing,
reporting, and interpreting the financial transactions of governments.
GOVERNMENTAL ACCOUNTING STANDARDS BOARD(GASB)-The authoritative accounting and
financial standard-setting body for government entities.
GOVERNMENTAL FUND TYPES - Funds used to account for the acquisition, use, and balance of
expendable financial resources and the related current liabilities - except those accounted for in
proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial
resources. Expendable assets are assigned to a particular governmental fund type according to the
purposes for which they may or must be used. Current liabilities are assigned to the fund type from
which they are to be paid. The difference between the assets and liabilities of governmental fund
types is referred to as the fund balance. The measurement focus in these fund types is on the
determination of financial position and changes in financial position (sources, uses, and balances of
financial resources), rather than on net income determination. The statement of revenues,
expenditures, and changes in fund balance is the primary governmental fund type operating
statement. It may be supported or supplemented by more detailed schedules of revenues,
expenditures, transfers, and other changes in fund balance. Under GAAP, there are four
governmental fund types: general, special revenue, debt service, and capital projects.
GRANTS - Contributions or gifts of cash or other assets from another government to be used or
expended for a specified purpose, activity, or facility.
INTERFUND TRANSFERS - All interfund transactions except loans, quasi-external transactions and
reimbursements. Transfers can be classified as belonging to one of two major categories: RESIDUAL
EQUITY TRANSFERS or OPERATING TRANSFERS.
INTERGOVERNMENTAL REVENUES - Revenues from other governments in the form of grants,
entitlement, shared revenues, or payments in lieu of taxes.
INTERNAL CONTROL STRUCTURE - Policies and procedures established to provide reasonable
assurances that specific government objectives will be achieved.
LAND - A fixed asset account reflecting the cost of land owned by a government.
LEASE-PURCHASE AGREEMENTS - Contractual agreements that are termed leases, but that in
substance are purchase contracts.
LEGAL LEVEL OF BUDGETARY CONTROL - The level at which spending in excess of budgeted
amounts would be a violation of law.
171
LIABILITIES - Probable future sacrifices of economic benefits, arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
MEASUREMENT FOCUS - The accounting convention that determines (1) which assets and which
liabilities are included on a government's balance sheet and where they are reported there, and (2)
whether an operating statement presents information on the flow of financial resources (revenues and
expenditures) or information on the flow of economic resources (revenues and expenditures).
MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund-
type measurement focus. Under it, revenues and other financial resource increments (e.g.,bond issue
proceeds) are recognized when they become susceptible to accrual, that is when they become both
"measurable" and "available to finance expenditures of the current period." "Available" means
collectable in the current period or soon enough thereafter to be used to pay liabilities if the current
period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of
material and supplies that may be considered expenditures either when purchased or when used,
and (2) prepaid insurance and similar items that may be considered expenditures when paid or when
consumed. All governmental funds, expendable trust funds and agency funds are accounted for using
the modified accrual basis of accounting.
MUNICIPAL CORPORATION -A political and corporate body established pursuant to state statutes
to provide government services and regulations for it's inhabitants. A municipal corporation has
defined boundaries and a population and usually is organized with the consent of it's residents. It
usually has a seal and may sue and be sued (e.g., cities and villages).
OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them.
The annual operating budget (or,in the case of some state governments, the biennial operating
budget) is the primary means by which most of the financing, acquisition, spending, and service
delivery activities of a government are controlled. The use of annual operating budgets is usually
required by law. Even when not required by law, however, annual operating budgets are essential
to sound financial management and should be adopted by every government. See BUDGET.
OPERATING TRANSFERS - A legally authorized transfer between funds in which one fund is
responsible for the initial receipt of funds and another fund is responsible for the actual
disbursement.
ORDINANCE- Local law that applies to persons and things subject to the local jurisdiction. Usually
it is an act of a town or city council or similar body and has the same force as a statute when it is
duly enacted.
PROCEEDS FROM ISSUANCE OF BONDS - Gross financial resources provided by the issuance of
general long-term bonds.
RESIDUAL EQUITY TRANSFERS - Nonrecurring or nonroutine transfers of equity between funds
(e.g., contribution of enterprise fund or internal service fund capital by the general fund, subsequent
return of all or part of such contribution to the general fund and transfers of residual balances of
discontinued funds to the general fund or a debt service fund).
172
RESOLUTION - A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
REVENUES - (1) Increases in the net current assets of a governmental fund type from other than
expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and
operating transfers in are classified as "other financing sources" rather than as revenues. (2) Increases
in the net total assets of a proprietary fund type from other than expense refunds, capital
contributions, and residual equity transfers. Also, operating transfers in are classified separately from
revenues.
SHARED REVENUES - Revenues levied by one government but shared on a predetermined basis,
often in proportion to the amount collected at the local level, with another government or class of
governments.
SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources
(other than expendable trusts or major capital projects) that are legally restricted to expenditure for
specific purposes. GAAP only require the use of special revenue funds when legally mandated.
STATUTE - A written law enacted by a duly organized and constituted legislative body.
TAXES-Compulsory charges levied by a government to finance services performed for the common
benefit. This term does not include specific charges made against particular persons or property for
current or permanent benefits, such as special assessments.
173
RESOLUTION NO. (R) 95-34
RESOLUTION FOR THE ADOPTION OF THE BUDGET
FISCAL YEAR 1995-96
WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304,
A.R.S., the Town Council did, on July 12, 1995 make an estimate of the different amounts
required to meet the public expenditures for the ensuing year, also an estimate of revenues from
sources other than direct taxation, and the amount to be raised by taxation upon real and personal
property of the Town of Oro Valley, and
WHEREAS, in accordance with said sections of said title, and following due public notice, the
Council met on August 2, 1995, at which meeting any taxpayer was privileged to appear and be
heard in favor of or against any of the proposed expenditures or tax levies, and
WHEREAS, it appears that publication has been duly made as required by law, of said estimates
together with a notice that the Town Council would meet on August 2, 1995, at the office of the
Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates,
and
WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the
aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore
be it
RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying
schedules as now increased, reduced or changed by and the same are hereby adopted as the
budget of the Town of Oro Valley for the fiscal year 1995-96.
PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,
Arizona this 2nd day of August, 1995.
=kO, A.4-?,t----4-7
Cheryl Skal' y, Mayor
ATTEST:
/AP' ac.".4.4—ttg-j
Kathryn' . Cuvelier, Town Clerk
APPROVED AS TO FORM:
Tobin Sidles, Town Attorney
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TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
GENERAL FUND:
Local Taxes:
Local Sales $2,272,000 $2,762,000 $3,121,000
Occupancy 135,000 140,000 145,000
Renters' 90,000 100,000 110,000
Cable Franchise 50,000 80,000 80,000
Licenses & Permits:
Business 38,000 43,000 45,000
Building 1,189,000 1,180,000 913,000
Miscellaneous Permits 15,500 27,500 28,000
Intergovernmental Revenues:
County Shared 67,000 125,000 125,000
Weaver Park Operating Contribution 50,000 165,000
State Shared 952,000 1,022,000 1,357,000
State Grants 122,500 196,500 229,000
Federal Grants 152,000 162,000 246,100
Charges for Services 165,500 186,350 177,400
Fines 235,000 185,000 200,000
Interest on Investments 140,000 220,000 220,000
Miscellaneous Revenues 1,500 3,000 3,000
Annexation - Contingent Revenues 500,375
TOTAL GENERAL FUND $5,625,000 $6,482,350 $7,664,875
*Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (1 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
SPECIAL REVENUE FUNDS:
HIGHWAY FUND:
Licenses & Permits $12,000 $16,000 $16,000
Intergovernmental Revenues:
Highway Users Fuels Tax 547,000 547,000 651,000
Local Transportation Assistance 112,000 90,000 101,000
State Grants 20,000
Federal Grants 120,000 76,000
Charges for Services 3,000 3,000 3,000
Interest on Investments 3,000 22,000 10,000
Developer Contributions 121,500
Miscellaneous Revenues 5,000
HIGHWAY FUND TOTALS $802,000 $678,000 $998,500
SEIZURES & FORFEITURES FUND:
Forfeitures $113,500 $177,475 $84,700
Interest on Investments 1,000
Federal Grants 9,100 8,800 9,200
SEIZURES & FORFEITURE TOTALS $123,600 $186,275 $93,900
HERITAGE FUND GRANT-WEAVER PARK $150,000
TOTAL-SPECIAL REVENUE FUNDS $925,600 $864,275 $1,242,400
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 3)
0
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $7,756 $7,360 $8,354
Naranja Road Improvement Dist. 105,062 119,900 90,391
Engle Town Hall 60
TOTAL- DEBT SERVICE FUNDS $112,818 $127,320 $98,745
CAPITAL PROJECT FUNDS
Police Facility Fund $5,800
Development Services Building
La Canada Dr Development Impact Fees 170,500 343,050
TOTAL- CAPITAL PROJECT FUNDS $176,300 $343,050
TOTAL ALL FUNDS $6,663,418 $7,650,245 $9,349,070
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (3 of 3)
0
TOWN OF ORO VALLEY
Summary By Fund of Other Financing Sources and Interfund Transfers
Fiscal Year 1995-96
PROCEEDS FROM INTERFUND
OTHER FINANCING TRANSFERS
SOURCES 1995-96
FUND 1995-96 IN (OUT)
GENERAL FUND:
Transfer to Highway Fund (874,767)
Transfer to Heritage Fund Grant-Weaver Park (150,000)
Transfer to Engle Town Hall (177,195)
Transfer to La Canada Drive Development Impact Fee (2,580,545)
Transfer to Development Service Building Construction (32,000)
Sale of Assets 1,000
Total General Fund $1,000 $0 ($3,814,507)
SPECIAL REVENUE FUNDS:
Highway Fund $874,767
Heritage Fund Grant-Weaver Park $150,000
Total Special Revenue Funds $0 $1,024,767 $0
DEBT SERVICE FUNDS:
Engle Town Hall $177,195
Total Debt Service Funds $0 $177,195 $0
CAPITAL PROJECTS FUNDS:
La Canada Drive Development Impact Fee $2,580,545
Development Service Building Construction $32,000
Proceeds from the Issuance of Bonds (Parks& Recreation) $11,600,000
Total Capital Projects Funds $11,600,000 $2,612,545 $0
ENTERPRISE FUNDS:
Proceeds from the Issuance of Bonds (Water Company) $10,000,000
Total Enterprise Funds $10,000,000 $0
TOTAL ALL FUNDS $21,601,000 $3,814,507 ($3,814,507)
SCHEDULE D (1 of 1)
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1995-96
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1994-95 1994-95 1994-95* 1995-96
GENERAL FUND:
Town Council $192,279 $183,829 $295,976
Town Clerk 160,487 163,947 196,882
Magistrate Court 268,893 264,226 298,178
Town Manager 242,486 232,516 262,360
Finance 185,567 176,634 302,950
Legal 259,297 234,327 395,016
Police-Operating & Maintenance 2,488,399 120,132 2,581,420 3,360,107
Police - Contingency for Annexations 104,342 (104,342) 451,929
Parks& Recreation 150,575 124,586 389,097
Development Services:
Planning &Zoning 498,512 15,000 417,013 623,843
Building Safety 354,056 349,914 361,383
Public Works 260,453 218,530 269,295
Subtotal - Development Services 1,113,021 15,000 985,457 1,254,521
General Administration 605,555 130,000 318,455 510,682
Contingency/Reserve 3,211,534 (386,665) 1,371,668
TOTAL-GENERAL FUND $8,831,860 ($75,300) $5,265,397 $9,089,366
SPECIAL REVENUE FUNDS:
HIGHWAY USERS REVENUE FUND:
Public Works $1,240,721 $154,000 $966,308 $1,987,106
Contingency for Annexations 154,000 (154,000) $244,983
TOTAL- HIGHWAY FUND $1,394,721 $966,308 $2,232,089
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (1 OF 2)
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1995-96
ADOPTED EXPENDITURE .
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1994-95 1994-95 1994-95* 1995-96
SEIZURES & FORFEITURES FUND:
Police $98,481 $71,800 $164,289 $21,967
Legal 7,500 3,500 13,100 4,100
TOTAL-SEIZURES & FORFEITURES FUND $105,981 $75,300 $177,389 $26,067
HERITAGE FUND GRANT-WEAVER PARK $300,000
TOTAL-SPECIAL REVENUE FUNDS $1,500,702 $75,300 $1,143,697 $2,558,156
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $5,995 $6,105 $6,195
Naranja Road Improvement District 130,725 130,300 123,925
Engle Town Hall 173,440 173,440 177,195
TOTAL- DEBT SERVICE FUNDS $310,160 $309,845 $307,315
CAPITAL PROJECT FUNDS:
Police Facility Construction Fund $731,721 $761,681
Development Services Bldg Construction Fun 16,000 32,000
La Canada Drive Development Impact Fees 130,000 2,964,095
Parks and Rec Acquisition & Development 11,600,000
TOTAL-CAPITAL PROJECT FUNDS $747,721 $891,681 $14,596,095
ENTERPRISE FUNDS:
Water Company Acquisition $10,000,000
TOTAL- ENTERPRISE FUNDS $10,000,000
TOTAL ALL FUNDS $11,390,443 $0 $7,610,620 $36,550,932
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (2 OF 2)
RESOLUTION NO(R)9 5—3 0
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE
TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TENTATIVE
ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR
1995/96 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS
AND EXPENDITURES FOR THE FISCAL YEAR 1995/96; GIVING
NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR
ADOPTING THE BUDGET FOR THE FISCAL YEAR 1995/96;
PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE
OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE
LIMITATION FOR FISCAL YEAR 1995/96; AND, DECLARING AN
EMERGENCY.
WHEREAS, the A.R.S. 42-302(A) requires that cities and towns in Arizona adopt a tentative
budget by the third Monday in July of each year; and
WHEREAS, the Town Council and staff have met in budget work sessions to review the
proposed budget;
WHEREAS, the adoption of the budget will allow the Town of Oro Valley local government
to provide the necessary public services for the health, welfare and safety of its citizenry;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF
THE TOWN OF ORO VALLEY, ARIZONA:
Section 1 That the statements and schedules of the tentative budget for the fiscal year 1995/96
accompany and be included as part of this resolution as attached hereto.
Section 2 That the statements and schedules herein contained be adopted for the purpose as
hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year
1995/96.
Section 3 That the statements setting forth the receipts, expenditures and amounts collectible for
the fiscal year 1995/96 accompany and be included as part of this resolution.
Section 4 That the local alternative expenditure limitation as noted on the Summary Schedule
of Estimated Revenues and Expenditures for the fiscal year 1995/96 be included as part of this
resolution.
Section 5 That the Town Clerk be and hereby is authorized and directed to publish in the
manner prescribed by law, the estimates of expenditures, as hereinafter set forth, together with
a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for
adoption of the budget for fiscal year 1995/96 for the Town of Oro Valley, Arizona on the 2ND
day of AUGUST, 1995.
Section 6 That upon recommendation by the Mayor and Council, expenditures may be made
from the appropriation for contingencies, the transfers of any sums within any specific
appropriation may be made only upon the approval of the Mayor and Council.
Section 7 That money from any fund may be used for any of the appropriations except money
specifically restricted by State Law or by Town Ordinance or Resolution.
Section 8 That the various Town officers and employees by and they hereby are directed to
perform all acts necessary or desirable to give effect to this resolution.
Section 9 That it is necessary for the preservation of the peace, health and safety of the Town
of Oro Valley, Arizona, an emergency is declared to exist and this resolution shall be effective
immediately upon its passage and adoption.
APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley,
Arizona this 12th day of July , 1995.
PASSED AND ADOPTED this 12th day of July 1995.
Cheryl Skal'4y, Mayor
ATTEST:
C4' 6--4-0J-4-‘1
Kathryn . Cuvelier, Town Clerk
APPROVED AS TO FORM:
Tobin S. Sidles, Town Attorney
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TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
GENERAL FUND:
Local Taxes:
Local Sales $2,272,000 $2,762,000 $3,121,000
Occupancy 135,000 140,000 145,000
Renters' 90,000 100,000 110,000
Cable Franchise 50,000 80,000 80,000
Licenses & Permits:
Business 38,000 43,000 45,000
Building 1,189,000 1,180,000 913,000
Miscellaneous Permits 15,500 27,500 28,000
Intergovernmental Revenues:
County Shared 67,000 125,000 125,000
Weaver Park Operating Contribution 50,000 165,000
State Shared 952,000 1,022,000 1,357,000
State Grants 122,500 196,500 229,000
Federal Grants 152,000 162,000 246,100
Charges for Services 165,500 186,350 177,400
Fines 235,000 185,000 200,000
Interest on Investments 140,000 220,000 220,000
Miscellaneous Revenues 1,500 3,000 3,000
Annexation -Contingent Revenues 500,375
TOTAL GENERAL FUND $5,625,000 $6,482,350 $7,664,875
*Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (1 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
SPECIAL REVENUE FUNDS:
HIGHWAY FUND:
Licenses & Permits $12,000 $16,000 $16,000
Intergovernmental Revenues:
Highway Users Fuels Tax 547,000 547,000 651,000
Local Transportation Assistance 112,000 90,000 101,000
State Grants 20,000
Federal Grants 120,000 76,000
Charges for Services 3,000 3,000 3,000
Interest on Investments 3,000 22,000 10,000
Developer Contributions 121,500
Miscellaneous Revenues 5,000
HIGHWAY FUND TOTALS $802,000 $678,000 $998,500
SEIZURES & FORFEITURES FUND:
Forfeitures $113,500 $177,475 $84.700
Interest on Investments 1,000
Federal Grants 9,100 8,800 9,200
SEIZURES & FORFEITURE TOTALS $123,600 $186,275 $93,900
HERITAGE FUND GRANT-WEAVER PARK $150,000
TOTAL-SPECIAL REVENUE FUNDS $925,600 $864,275 $1,242,400
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (2 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Revenues Other Than Property Taxes
Fiscal Year 1995-96
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES REVENUES
SOURCE OF REVENUES 1994-95 1994-95* 1995-96
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $7,756 $7,360 $8,354
Naranja Road Improvement Dist. 105,062 119,900 90,391
Engle Town Hall 60
TOTAL- DEBT SERVICE FUNDS $112,818 $127,320 $98,745
CAPITAL PROJECT FUNDS
Police Facility Fund $5,800
Development Services Building
La Canada Dr Development Impact Fees 170,500 343,050
TOTAL- CAPITAL PROJECT FUNDS $176,300 $343,050
TOTAL ALL FUNDS $6,663,418 $7,650,245 $9,349,070
•
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date
the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year.
SCHEDULE C (3 of 3)
TOWN OF ORO VALLEY
Summary By Fund of Other Financing Sources and Interfund Transfers
Fiscal Year 1995-96
PROCEEDS FROM INTERFUND
OTHER FINANCING TRANSFERS
SOURCES 1995-96
FUND 1995-96 IN (OUT)
GENERAL FUND:
Transfer to Highway Fund (874,767)
Transfer to Heritage Fund Grant-Weaver Park (150,000)
Transfer to Engle Town Hall (177,195)
Transfer to La Canada Drive Development Impact Fee (2,580,545)
Transfer to Development Service Building Construction (32,000)
Sale of Assets 1,000
Total General Fund $1,000 $0 ($3,814,507)
SPECIAL REVENUE FUNDS:
Highway Fund $874,767
Heritage Fund Grant-Weaver Park $150,000
Total Special Revenue Funds $0 $1,024,767 $0
DEBT SERVICE FUNDS:
Engle Town Hall $177,195
Total Debt Service Funds $0 $177,195 $0
CAPITAL PROJECTS FUNDS:
La Canada Drive Development Impact Fee - $2,580,545-
Development Service Building Construction $32,000
Proceeds from the Issuance of Bonds (Parks& Recreation) $11,600,000
Total Capital Projects Funds $11,600,000 $2,612,545 $0
ENTERPRISE FUNDS:
Proceeds from the Issuance of Bonds (Water Company) $10,000,000
Total Enterprise Funds $10,000,000 $0
TOTAL ALL FUNDS $21,601,000 $3,814,507 ($3,814,507)
SCHEDULE D (1 of 1)
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1995-96
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1994-95 1994-95 1994-95* 1995-96
GENERAL FUND:
Town Council $192,279 $183,829 $295,976
Town Clerk
160,487 163,947 196,882
Magistrate Court rt 268,893 264,226 298,178
Town Manager 242,486 232,516 262,360
Finance
185,567 176,634 302,950
259,297 234,327 395,016
Legal
Police-Operating & Maintenance 2,488,399 120,132 2,581,420 3,360,107
Police Contingency tin for Annexations 104,342 (104,342) 451,929
y
Parks& Recreation 150,575 124,586 389,097
Development Services:
Planning &
Zoning498,512 15,000 417,013 623,843
Building Safety 354,056 349,914 361,383
Public Works 260,453 218,530 269,295
p
Subtotal
- Development Services 1,113,021 15,000 985,457 1,254,521
General Administration 605,555 130,000 318,455 510,682
Contingency/ Reserve 3,211,534 (386,665) 1,371,668
TOTAL
-GENERAL FUND $8,831,860 ($75,300) $5,265,397 $9,089,366
SPECIAL REVENUE FUNDS:
HIGHWAY USERS REVENUE FUND:
Public Works $1,240,721 $154,000 $966,308 $1,987,106
Contingency for Annexations 154,000 (154,000) $244,983
TOTAL
- HIGHWAY FUND $1,394,721 $966,308 $2,232,089
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (1 OF 2)
TOWN OF ORO VALLEY
Summary By Department of Expenditures/Expenses Within Each Fund
Fiscal Year 1995-96
ADOPTED EXPENDITURE
BUDGETED ADJUSTMENTS ACTUAL BUDGETED
FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES
DEPARTMENT 1994-95 1994-95 1994-95* 1995-96
SEIZURES & FORFEITURES FUND:
Police $98,481 $71,800 $164,289 $21,967
Legal 7,500 3,500 13,100 4,100
TOTAL-SEIZURES & FORFEITURES FUND $105,981 $75,300 $177,389 $26,067
HERITAGE FUND GRANT-WEAVER PARK $300,000
TOTAL-SPECIAL REVENUE FUNDS $1,500,702 $75,300 $1,143,697 $2,558,156
DEBT SERVICE FUNDS:
Valle Del Oro Paving District $5,995 $6,105 $6,195
Naranja Road Improvement District 130,725 130,300 123,925
Engle Town Hall 173,440 173,440 177,195
TOTAL- DEBT SERVICE FUNDS $310,160 $309,845 $307,315
CAPITAL PROJECT FUNDS:
Police Facility Construction Fund $731,721 $761,681
Development Services Bldg Construction Fun 16,00032,000
La Canada Drive Development Impact Fees 130,000 2,964,095
Parks and Rec Acquisition & Development11,600,000
TOTAL- CAPITAL PROJECT FUNDS $747,721 $891,681 $14,596,095
ENTERPRISE FUNDS:
Water Company Acquisition $10,000,000
TOTAL- ENTERPRISE FUNDS $10,000,000
TOTAL ALL FUNDS $11,390,443 $0 $7,610,620 $36,550,932
* Includes actual expenditures/expenses as of the date the proposed budget was prepared
plus expenditures/expenses expected to be made for the remainder of the fiscal year.
SCHEDULE E (2 OF 2)