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Home My WebLink AboutBudget Records-Town - 6/30/1997 RESOLUTION NO. (R)96- 6 2 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1996-97 in provisions of Title 42 Sections 301, 3 02, 303 and 304, WHEREAS, accordance with the A.R.S., the Town Council did, ony Jul 10, 1996 make an estimate of the different amounts ' for the ensuingyear, also an estimate of revenues from required to meet the public expenditures q sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and p y due public notice, the sections of said title, and following WHEREAS, in accordance with said . . • which meetinganytaxpayer was privileged to appear and Council met on August 15, 1996, at be heard in favor of or against proposed anyof the expenditures or tax levies, and has been duly it appears that publication made as required by law, of said estimates withCouncil would meet on August 15, 1996, at the office of together a notice that the Town the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and sums to be raised bytaxation, as specified therein, do not in the WHEREAS, it appears that the computed in Title 42, Section 301.A, A.R.S., therefore aggregate amount exceed that amount as comp be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying or changed schedules as now increased, reducedg by and the same are hereby adopted as the budget et of the Town of Oro Valley for the fiscal year 1996-97. Mayor AND ADOPTED bythe Ma or and Town Council of the Town of Oro Valley, Arizona this 15th day of August, 1996. TOWN OF ORO VALLEY, ARIZONA , % 1 Cheryl Skalski Mayor ATTEST: AAA. Kathryn `°. Cuvelier, Town Clerk APPROVED AS TO FORM: .// Tobin Sidles, Town Attorney W cn ~ •••••• • • M (D t1, uW C W ti LO 0) CD O) (D c0 M Op i a rn� ? c!) r ti o o '-- mD X W co- O40 c0 rn �` CO W O 4 co U N w , M coill Z V Q) (O I , c°-- a)mQ CO Z CQ OoM O p ir (C)iO Q . LO �h. h � M M CO O ~ .O 4LUQ r E' 0 EA , i O O O O CO il is- (O i:::::::::::::•::::::::.:.::::.::::: N N m 54) cc Q EE p U Z H co co ' (O 0 O O)EA O) al CL) z M COM O ' N O O ty) L a) 1.•O O 0 1:::::::::::...Iiiiiiiiiiiiii il:::::iiiiiiiiiiii......iil CV C\I .0 13 C Cr .: N N w U N O o O M c0 O a 0 = Z w ti p p p O N. Cp a) - Ux w V U � p O_ O_ - O) O O to a) W W OZ C tO O O O O p p , O O r r' co CU Q (CP, N. Cr) if) N O) M o vCC) .- a) L. a C L E - 3. W a 73 C C t m N N Q x a) O O) O -o Z O p (O CD in (O p O >► a O C W _ cc N c cep COV N- N p c�0 , , ,Cr) MLr) LO > L ►- LO U WN 2 j w a a ay) COTO N 0 Nco- co N ►M 01 1 co-OBO) co- (O j 3 i. Q3 (p wcC 0 a r4 N EA .0 W > ori E 0 Om � U � a o '5 Z +%• v) W rc Z ch o e•• 0 O O o O 1 is EA +' z ch D O C a CO ::? C N m a r 6 as m •c a 0U C (1) a cn 0 N- co 0 o ) 0c a N W W oa r- O o co O o rn N `• w N (O (O co O N > wZUZZ • Z . O O? N'- N O p r- (O O , O ' co E ui , Q a - (o o o) o O co �, o C3 as r C o coj to Q W MEA N r EA +� N r - C � Z a) 0 c E = .o O ' • cr N ,C N - N a) ,- a. N U N ' 0 O 03 Lu N ~ M M 0 r` N . C 2 C o C to cc Ili co 0 0 0 COi "� O a �- a a) Q a °' Q ,_ N of0 r- (o U x a) x c a x 1- o w "' o co-M co co N ch rn to a) C a) o x a) 12 U Z a rn M N O O) et Z v i u) O +L• >. Q wa X (0 MiiiiM N CC) M O a) a) a) = a) U a) = W w 44 .- N N EA H i tii n Ti +' OIii a ::::::::,....:MM , ilig.::::::iii.iilil:..ii.1:.1.:1.... , H - U a .::::::::: :::iii::::::::i;.i iii:iiiiiiiiiiii::::i:ii:::::: � 4) a) a a) aU ca .0 _ Q n 11) :OO N (7) WaUa) E ' +, N CO N.- CO CO 0 N. O) Z -0 ` N 01 0 U O0 o w cc w o co 1 M Ww Of - ( .. OD a) .0 a) aN) r 1- F- _ 't pr •-• 1 1 t ++ C O N C aZrnUJ0g Z w 0 O - O) O) N tf) 0 T ) to CN O) O) .Zr O _ Z N EU 0rr . w X .- M E to Lii D -0 Z aW O 13 Qm a W N < CO < CLI X N EN: X )W .- N co ctfCO U of O C a) C N ai O a) a) o .. (' N -0 o .. a) a� 0 13 o 0 , as a) z Z U C 73 o > v v)0 .,, p lL p) .. Q 0 C O Z S U aS .2) N C ` a) N C (� 5 C L1 * O 2 - cc Q a) 5 U O W i a) a) J C -0 a = J y a) C O C C N LL � C a C _T N C C O ; J a) U- 7 U m aO :a) O = al C > U O +a) O = W = Z ,- Q 0 v) u_ Cu_ _Iu_ cC — u_ 0u_ L < _JU_ CC — � , t-- O a r N M rr U) (D r` CO O) •- F-- ) TOWN OF ORO VALLEY Summary By Fund of Revenues Other Than Property Taxes Fiscal Year 1996-97 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1995-96 1995-96* 1996-97 GENERAL FUND: Local Taxes: Local Sales • $3,121,000 $3,425,000 $2,982,000 Occupancy 145,000 155,000 164,000 p Y Renters' 110,000 110,000 135,000 Cable Franchise 80,000 105,000 110,000 Licenses &Permits: Business 45,000 50,000 52,000 Building913,000 830,000 824,300 Miscellaneous Permits 28,000 33,000 33,000 Intergovernmental Revenues: County Shared 125,000 170,000 180,000 Weaver Park Operating Contribution 165,000 165,000 15,000 State Shared 1,357,000 1,357,000 2,913,000 State Grants 229,000 203,394 220,770 Federal Grants 246,100 230,530 323,999 Charges for Services 177,400 138,000 170,100 Fines 200,000 231,000 231,000 Interest on Investments 220,000 220,000 180,000 Miscellaneous Revenues 3,000 32,250 25,300 Annexation -Contingent Revenues 500,375 605,000 TOTAL GENERAL FUND $7,664,875 $7,455,174 $9,164,469 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date thero osed budget was prepared plus estimated revenues for the remainder of the fiscal year. P P SCHEDULE C (1 of 3) TOWN OF ORO VALLEY Summary By Fund of Revenues Other Than Property Taxes Fiscal Year 1996-97 ESTIMATED ACTUAL ACTUAL REVENUES REVENUES REVENUES SOURCE OF REVENUES 1995-96 1995-96* 1995-96* SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses& Permits $16,000 $9,500 $9,500 Intergovernmental Revenues: Highway Users Fuels Tax 651,000 700,000 1,461,000 9 Y Local Transportation Assistance 101,000 101,000 State Grants 20,000 20,000 0 Federal Grants 76,000 76,000 282,000 Charges for Services 3,000 19,000 19,000 Interest on Investments 10,000 25,000 10,000 Developer Contributions 121,500 31,000 0 Miscellaneous Revenues 200 200 HIGHWAY FUND TOTALS $998,500 $981,700 $1,781,700 LOCAL TRANSPORTATION ASSISTANCE FUND: SEIZURES & FORFEITURES FUND: Forfeitures $84,700 $34,000 $11,000 Interest on Investments 2,000 0 Federal Grants 9,200 0 0 SEIZURES & FORFEITURE TOTALS $93,900 $36,000 $11,000 HERITAGE FUND GRANT-WEAVER PARK $150,000 0 150,000 OFFICE OF SP. ED. & REHAB. SERV. 140,000 PUBLIC TRANSPORTATION FUND: Local Transporation Assistance $111,000 Charges for Services 16,500 PUBLIC TRANSPORTATION FUND TOTALS 127,500 TOTAL-SPECIAL REVENUE FUNDS $1,242,400 $1,017,700 $2,210,200 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date thero osed budget was prepared plus estimated revenues for the remainder of the fiscal year. P P SCHEDULE C (2 of 3) TOWN OF ORO VALLEY Summary By Fund of Revenues Other Than Property Taxes Fiscal Year 1996-97 ESTIMATED ACTUAL ACTUAL REVENUES REVENUES REVENUES SOURCE OF REVENUES 1995-96 1995-96* 1995-96* DEBT SERVICE FUNDS: Valle Del Oro Paving District $8,354 $8,699 $0 Naranja Road Improvement Dist. 90,391 103,800 76,274 Municipal Debt Service Fund TOTAL-DEBT SERVICE FUNDS $98,745 $112,499 $76,274 CAPITAL PROJECT FUNDS: Alternative Water Resources Dev. Fee 154,000 La Canada Dr Development Impact Fees 343,050 392,000 367,000 TOTAL-CAPITAL PROJECT FUNDS $343,050 $392,000 $521,000 ENTERPRISE FUNDS: C.H. Water Utility 0 439,545 2,882,340 R.V. Water Utility 0 242,263 1,454,306 OVWID #1 195,000 TOTAL- ENTERPRISE FUNDS $0 $681,808 $4,531,646 TOTAL ALL FUNDS $9,349,070 $9,659,181 $16,503,589 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (3 of 3) TOWN OF ORO VALLEY Summary By Fund of Other Financing Sources and Interfund Transfers Fiscal Year 1996-97 PROCEEDS FROM INTERFUND OTHER FINANCING TRANSFERS SOURCES 1996-97 FUND 1996-97 IN (OUT) GENERAL FUND: Transfer to Highway H i hwa Fund (577,675) Transfer tg o Heritage Fund Grant-Weaver Park (150,000) Transfer to Municipal Debt Service Fund (553,793) Fund (18,132) to Public TransferTransportation Total General Fund $0 $0 ($1,299,600) SPECIAL REVENUE FUNDS: Highway Fund $577,675 9 Y Heritage Fund Grant-Weaver Park 150,000 Public Transportation Fund 18,132 Totalp Special Revenue Funds $0 $745,807 $0 DEBT SERVICE FUNDS: Municipal Debt Service Fund $553,793 Total Debt Service Funds $0 $553,793 $0 CAPITAL PROJECTS FUNDS: Land Acquisition & Development Fund $5,700,000 TotalCapitalProjects Projects Funds $5,700,000 $0 $0 ENTERPRISE FUNDS: Proceeds from the Issuance of Bonds (Water Utility) $1,500,000 Total Enterprise Funds $1,500,000 $0 TOTAL ALL FUNDS $7,200,000 $1,299,600 ($1,299,600) SCHEDULE D (1 of 1) TOWN OF ORO VALLEY Summary By Department of Expenditures/Expenses Within Each Fund Fiscal Year 1996-97 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1995-96 1995-96 1995-96* 1996-97 GENERAL FUND: Town Council $295,976 ($70,000) $205,103 $62,314 Town Clerk 196,882 (6,000) 201,477 205,694 Magistrate Court 298,178 (20,000) 255,754 288,307 Town Manager 262,360 269,601 293,321 Finance 302,950 249,277 463,574 Legal 395,016 (90,000) 293,523 314,603 Police -Operating & Maintenance 3,360,107 3,252,585 3,895,398 p 9 Police-Contingency for Annexations 451,929 (451,929) 0 373,748 Parks & Recreation 389,097 388,437 526,567 Development Services: Planning 9&Zoning 623,843 (10,000) 572,770 662,681 Building Safety 361,383 365,460 391,667 Public Works 269,295 272,047 273,706 Subtotal - Development Services 1,254,521 (10,000) 1,210,277 1,328,054 General Administration 510,682 483,581 327,316 Contingency/Reserve 1,371,668 (436,555) 3,452,650 9 Y TOTAL-GENERAL FUND $9,089,366 ($1,084,484) $6,809,615 $11,531,546 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $1,987,106 $1,186,925 $2,249,125 Contingency for Annexations $244,983 (244,983) $0 $470,250 9 Y TOTAL- HIGHWAY FUND $2,232,089 ($244,983) $1,186,925 $2,719,375 * Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (1 OF 3) TOWN OF ORO VALLEY Summary By Department of Expenditures/Expenses Within Each Fund Fiscal Year 1996-97 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1995-96 1995-96 1995-96* 1996-97 SEIZURES & FORFEITURES FUND: Police $21,967 $32,092 $30,960 Legal 4,100 4,100 1,000 TOTAL-SEIZURES & FORFEITURES FUND $26,067 $36,192 $31,960 HERITAGE FUND GRANT-WEAVER PARK $300,000 ($300,000) $0 $300,000 OFFICE OF SR ED. &REHAB. SERV. $140,000 PUBLIC TRANSPORTATION FUND $145,632 TOTAL-SPECIAL REVENUE FUNDS $2,558,156 ($544,983) $1,223,117 $3,336,967 DEBT SERVICE FUNDS: Valle Del Oro PavingDistrict $6,195 $5,500 $0 Narang Improvement Road Im rovement District 123,925 123,725 117,400 Municipal al Debt Service Fund 177,195 $92,183 268,878 553,793 TOTAL- DEBT SERVICE FUNDS $307,315 $92,183 $398,103 $671,193 CAPITAL PROJECT FUNDS: Development Services BldgConstruction Fun 32,000 ($32,000) $0 $0 La Canada Drive Development Impact Fees 2,964,095 (2,722,095) 242,000 3,163,168 Parks and Rec Acquisition & Development 11,600,000 (11,600,000) Land Acquisition & Development 5,700,000 q P Alternative Water Resource Dev. Fee 154,000 TOTAL-CAPITAL PROJECT FUNDS $14,596,095 ($14,354,095) $242,000 $9,017,168 * Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/ expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (2 OF 3) TOWN OF ORO VALLEY Summary By Department of Expenditures/Expenses Within Each Fund Fiscal Year 1996-97 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1995-96 1995-96 1995-96* 1996-97 ENTERPRISE FUNDS: Water Company Acquisition $10,000,000 ($10,000,000) R.V.Water Utility 368,912 368,912 1,454,306 C.H. Water Utility 617,467 617,467 3,882,340 OVWID #1 195,000 OV'S Portion of Tucson Water 1,500,000 C.H. Water Utility-Acq. & Costs of Issuance 13,831,578 13,831,578 R.V. Water Utility-Acq. & Costs of Issuance 11,073,422 11,073,422 TOTAL- ENTERPRISE FUNDS $10,000,000 $15,891,379 $25,891,379 $7,031,646 TOTAL ALL FUNDS $36,550,932 $0 $34,564,214 $31,588,520 * Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (3 OF 3) TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Operations of the Municipal Clerk's Office: Town Council; Public Information; Licensing; Public Records; Records Management; Municipal Elections; Voter Registration; Notary. Functions: Collect and prepare content and format for Council Agenda; Attend all council meetings; Maintain all ordinances, resolutions, proclamations and Town Code; Process and issue state/local licenses and permits; Maintain official town records and documents for public inspection; maintain custody of Town seal; Records Management including preservation of historical documents; Public Information Office; Administer and conduct municipal elections. Secretary to the Board of Adjustment; collect and prepare content and format for Board of Adjustment Agenda; Attend all BOA meetings, provide notary services. Functions of the Municipal Clerk's office are performed in accordance with Arizona Revised Statutes, Oro Valley Town Code, and the administrative policies and objectives of the Town. Goals: Provide accurate public information in a timely and efficient manner. Maintain public records and historical information and assist all departments in retention of records in accordance with Arizona State Law. Provide quality service to Oro Valley citizens, Town Council and Staff. Discussion on New Positions, Programs and Major Capital Outlay Requests: Request to increase Receptionist Job Shared position for the employee working 2 days a week to 3 days a week. Capital Outlay: 1. Upgrade 386 computer to 486 computer at receptionist station and upgrade department to Windows environment as recommended by the Town's Capital Improvements Program. 2. Purchase 486 computer for additional deputy clerk. 3. Purchase 486 laptop computer for minute-taking during town meetings. 4. Purchase Business License Database Software package to eliminate manual tracking and billing of business licenses and increase efficiency in processing the business licenses. 20 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 11996-97 COUNCIL DESCRIPTION BUDGET 1 ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $129,930 $122,917 $147,056 $144,478 OPERATIONS&MAINTENANCE 56,550 75,330 67,590 50,740 CAPITAL OUTLAY 4,402 3,230 15,494 15,494 DEBT SERVICE 0 0 0 0 a CONTINGENCY/RESERVE 0 0 6,000 0 TOTAL EXPENDITURES $190,882 I $201,477 $236,140 $210,712 21 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $106,376 $101,368 $119,045 $116,812 Overtime 0 350 5004 500 Group Insurance 7,068 6,260 9,134 9,122 Social Security/Medicare 8,137 7,695 8,960 8,789 Retirement Contributions 7,447 6,244 8,333 8,177 Unemployment Compensation 600 750 7501 750 Workers'Compensation 302 250 334 328 r Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $129,930 $122,917 1 $147,056 $144,478 22 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Clerk 1 1 $45,793 1 $45,793 Deputy Clerk 1 1 25,128 1 25,128 Deputy Clerk/Receptionist 0.6 0.6 13,319 0.6 13,319 r Deputy Clerk/Receptionist 0.4 0.6 8,898 0.6 8,898 Deputy Clerk 1 1 20,709 1 20,709 SUBTOTALS 4 4.2 113,847 4.2 113,847 1 MERIT I T r � 8 2,965 MITI9 TOTAL-SALARIES&WAGES 4 4.2 , $119,045 , 4.2 $116,812 23 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW ! APPROVAL Contract Personnel Services $2,500 $1,700 $1,000 $500 Other Professional Services 1,000 1,000 1,000 1,000 Elections 18,000 18,000 18,000 0 Equipment Repair&Maintenance 12,000 12,000 14,300 14,300 Communications&Postage 3,500 5,500 4,000 4,000 Advertising 11,500 25,000 16,000 16,000 Printing&Binding 500 r 500 500 500 Recording Fees 2,000 I 6,500 4,500 6,500 Travel&Training 2,120 1,200 4,050 4,050 Memberships&Subscriptions 330 330 440 290 Office Supplies 3,000 3,500 3,700 3,500 Miscellaneous Other Operating 100 100 100 100 TOTAL O&M EXPENDITURES $56,550 w $75,330 $67,590 r $50,740 P 24 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Clerk AZ Leage Conf.-Flagstaff $700 $700 Town CIk/Deputy Clks IIMC Institute/Aca.-Tempe 1,000 1,000 Town CIk/Deputy Clks AMCA Election Training 550 550 Clerks/Staff Misc.Training 600 600 Clerks/Staff Bus.Mgmt.Software-Training&Install. 1,200 1,200 $4,050 $4,050 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Town CIk/Deputy Clks. IIMC Annual Dues-Renewal $170 $170 Town CIk/Deputy Clks. AMCA Annual Dues-Renewal 100 100 Town Clerk Model City Tax Code Update 20 20 Town Clerk AZ Records Mgr.Assoc. 100 0 Town Clerk Bits and Pieces Magazine Subscription 50 0 $440 $290 25 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $4,402 $3,230 Letter Folding Machine (Shared Cost with P&Z) $800 $800 Transcriber/Recorder 739 739 486 Laptop Computer 2,300 2,300 486 PC Computer 1,863 . 1,863 Bus.Lic.Mgmt Syst. 3,000 3,000 Uprade to Windows(CIP) 5,292 5,292 Furniture1,500 1,500 TOTAL CAPITAL OUTLAY $4,402 $3,230 $15,494 $15,494 26 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE CONTINGENCY/RESERVE: Annexation of Area 2A Elections-addition of Polling Place $0 $0 $6,000 $0 TOTAL DEBT SERVICE/CONT. $0 $0 $6,000 $0 27 TOWN OF ORO VALLEY PLANNING & ZONING GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK 1) Department Description, Functions, and Goals: Description. The Planning and Zoning Department was established to administer the Town's General Plan and Zoning Code through established policies and procedures. The department is charged with communicating with the public in all planning and zoning matters. We also provide staff assistance to the Town Council, Planning and Zoning Commission, Development Review Board, Board of Adjustment, and Parks and Recreation Advisory Board. Functions. The department consists of three divisions: Current Planning, Advance Planning, and Zoning (see attached organizational chart). Each division has specified functions. Current Planning - coordinates with the Public Works Department, the Building Safety Department, and other Town offices; reviews and makes recommendations to the various Town Boards, Commission, and Town Council regarding development proposals and rezonings. Advance Planning - prepares amendments to the Oro Valley Zoning Code as directed by the Town Council and Planning Commission; prepares and makes recommendations for long range planning studies to aid in the orderly growth and development of the Town. Zoning - enforces the provisions of the Oro Valley Zoning Code revised, including conditions related to rezonings, plat approvals, and development plans. Monitors compliance with Town landscape, sign, and development performance standards. Goals - The department has established three goals for fiscal year (FY) 1996-97: • Enhanced Customer Service • General Plan Implementation • Increased Zoning Enforcement Effectiveness 2) Discussion of New Positions, Programs. and Major Capital Outlay Requests: New Positions/Salary Adjustment: Geographic Information Systems Analyst. The position of Geographic Information System (GIS) Technician was approved in the last fiscal year on a one year contract basis. The current employee in this position has demonstrated the effectiveness of a useable GIS operation. This budget proposes the conversion of the GIS Technician position from a contract basis to full-time status with the title of GIS Analyst. Filing/Receptionist Clerk. A Filing/Receptionist Clerk is needed to due to growth of the department and the departure of the Public Works Department. One Processing Clerk was provided when the department had five members. The department now employs eleven people and places unrealistic demands on our clerk. Salary Adjustment: Zoning Inspector. This budget proposes a salary adjustment for the position of Zoning Inspector. This adjustment is requested in order to designate the position as the supervisor of. the Zoning Inspection Technician and the Assurances Coordinator. Major Capital Expenses: CIP Expenses. The approved Capital Improvements Plan (CIP) for FY 1996-97 (which plans for budget expenses of $10,000 or more), allocates $74,441 to the Planning and Zoning Department: Vehicles. The CIP allocates $37,000 for the purchase of a four-wheel drive vehicle and a departmental pool car. These vehicles will be dedicated to the primary use of the zoning inspectors. Geographic In formation Systems Equipment. The CIP includes $26,000 in funding to secure a UNIX workstation and Arclnfo GIS software. Computer Upgrades. The CIP provides funding for a Town-wide computer upgrade. The portion allocated for the Planning and Zoning Department consists of $8,750 for hardware and $2,691 for software. Training costs are provided in the Travel and Training portion of the budget. Regular Capital Outlay (Expenses less than $10,000). In addition to these major capital outlays, this budget proposes $31,997 in expenditures for various items of office equipment, field equipment, and analytical tools. 3) Discussion of Existing Positions and Programs Terminated: No positions or programs are proposed for termination in FY 1996-97. 62 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $437,743 $421,450 $488,353 $468,555 OPERATIONS&MAINTENANCE 91,900 132,120 145,189 117,046 CAPITAL OUTLAY 19,200 19,200 105,406 92,605 DEBT SERVICE 0 0 0 0 CONTINGENCY/RESERVE 65,000 0 15,000 0 TOTAL EXPENDITURES $613,843 $572,770 $753,948 $678,206 63 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $354,354 $344,056 $391,020 $374,705 Overtime 0 3,200 8,381 8,381 _ Group Insurance 28,797 21,828 28,654 27,733 Social Security/Medicare 27,107 26,343 29,508 28,234 Retirement Contributions 24,806 20,723 27,193 25,969 Unemployment Compensation 1,500 1,800 1,950 1,950 } Workers'Compensation 1,179 3,500 1,647 • 1,583 Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $437,743 $421,450 $488,353 $468,555 64 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Director 1 1 $60,000 1 $60,000 Assurances Coordinator 0.67 0.67 17,556 0.67 18,132 Asst. Planning&Zoning Director 1 0 0 0 0 Planner II 1 1 30,500 1 30,500 Processing Clerk 1 1 22,686 1 22,691 Planner I 2 2 64,248 2 63,758 Zoning Inspector 1 1 29,835 1 29,791 Zoning Inspection Technician 1 1 19,855 1 21,974 r Senior Planner 1 2 76,000 2 76,000 GIS Technician (Contract) 1 0 0 1 22,992 GIS Analyst 0 1 34,000 0 0 , Filing/Receptionist Clerk 0 1 14,000 1 14000 Planning Intern (2 months) 0 1 3,720 1 3720 SUBTOTALS 10.67 12.67 372,400 12.67 363,558 18 6 MERIT0 11,147 277:4••;::::ME:: TOTAL-SALARIES&WAGES 10.67 12.67 $391,020 12.67 $374,705 65 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Consultants $60,000 $60,000 . Sector Plan 0 0 50,000 50,000 Capital Improvements Plan 0 0 7,000 2,500 Other Professional Services 3,500 39,000 25,000 . 15,000 Equipment Repair&Maintenance 1,500 1,700 5,280 2,500 Communications&Postage 2,500 1 7,2009,000 6,000 i ` Advertising 2,500 l 2,500 3,200 3,200 Printing&Binding 4,000 1 4,200 5,000 5,000 Printing&Binding (General Plan) 0 0 7,500 7,500 Travel&Training 10,450 10,000 19,853 12,000 Memberships and Subscriptions 3,150 1,800 3,889 3,889 Office Supplies 4,200 4,200 4,410 4,400 Non-Capitalized Equipment 0 1,300 1,772 1,772 Field Supplies 0 0 635 635 Vehicle Repair and Maintenance 0 0 600 600 Gasoline&Oil 0 0 1,800 1,800 Miscellaneous Other Operating 100 220 250 250 . TOTAL O&M EXPENDITURES $91,900 1 $132,120 $145,189 $117,046 1 1 66 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW 1 APPROVAL P&Z Commission (5) Arizona APA Conference-Prescott $3,243 DRB(5) Arizona APA Conference-Prescott $3,243 Staff(4) Arizona APA Conference-Prescott 2,267 P&Z Commission (2) American Planning Association-National 2,600 Director Az. League of Cities and Towns(Flagstaff) 700 Staff(1) APA National-Shared Expense(Director) 650 4 BOA(5) APA Workshop 400 P&Z Commission (5) APA Professional Development Workshop 400 DRB(5) APA Professional Development Workshop 400 Staff(9) APA Professional Development Workshop 550 BOA(5) Board of Adjustment Workshop 400 Staff(5) Computer Installation&Training (CIP Approved) 2,700 Staff(8) Arclnfo GIS Training 300 Staff(1) Professional Development Seminar 500 Director Professional Travel/Meals 400 Commission&Boards Meals and Refreshments 700 Staff(11) Mileage Reimbursement } 400 TOTAL $19,853 1 $12,000 I MEMBERSHIPS&ASSOCIATIONS POSITION ASSOCIATION;RENEWAL OR NEW f DRB/P&Z/Staff(24) APA Membership $1,929 $1,929 Staff(4) AICP Membership 500 500 Department Planning Library-Books 1,000 1,000 Director Rotary International Membership 460 460 TOTAL I $3,889 $3,889 1 67 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $19,200 $19,200 VEHICLES Departmental Pool Vehicle(CIP) 12,000 12,000 4WD Vehicle(CIP) 25,000 25,000 Vehicle Distance Indicator 250 250 GRAPHICS/MAP SUPPLIES Digital Planimeter 995 995 MetroScan Subscription/Equipment 2,000 2,000 Light Table _ 1,500 1,500 Letter Folder(share w/Town Clerk) 800 800 Map File and Stand 700 700 GIS EQUIPMENT 3,000 0 Sun Station/Software(CIP) 26,000 26,000 Inkjet Plotter 7,500 0 Inkjet Color Printer 800 0 AutoCAD ADE Editing 350 350 Sun Internal CD 400 400 COMPUTER EQUIPMENT Two Personal Computers(New Staff) 4,000 2,000 Hardware&Software(CIP) 8,750 12,440 Office Suite Software(CIP) 2,691 0 ArcView 2.11 Software 2,000 2,000 MuniMetrics Software 1,000 500 Laptop Computer 2,200 2,200 OFFICE FURNITURE Desk&Bookcase(Planner II) 275 275 Office Chairs 400 400 Conference Table/Chairs 520 520 Two Phones(New Work Stations) 400 400 Easel/Whiteboards 500 500 FIELD SUPPLIES(INSPECTORS) 475 475 Decibel Meter 400 400 Light Meter 500 500 TOTAL CAPITAL OUTLAY $19,200 $19,200 $105,406 $92,605 68 TOWN OF ORO VALLEY PLANNING&ZONING GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: CONTINGENCY/RESERVE: *Special Census $65,000 I $0 $0 $0 Annexation 2A 0 0 0 0 Department Contingency 0 15,000 0 TOTAL DEBT SERVICE/CONT. $65,000• $0 $15,000 $0 69 TOWN OF ORO VALLEY PUBLIC WORKS WATER ENTERPRISE FUND (CH) FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: With the recent approval of the Town Council to purchase the Canada Hills Water Company and the Rancho Vistoso Water Company, it is necessary to merge their operations into the DPW family. The purchase was finalized on May 1, 1996. This document proposes the first operating budget for the Canada Hills system of the Town of Oro Valley Water Utility. The Town's Department of Public Works (DPW) now has 7 functional divisions: Street Maintenance (SMD), Paratransit Division (PTD), Capital Improvements (CID), Development Services (DSD), Water Utility - Canada Hills (WUD-CH), Water Utility - Rancho Vistoso (WUD-RV), and Administration. All of the WUD-CH is funded from water utility revenues and certain portions of the bond proceeds, deposited into the Water Enterprise Fund. There is some sharing of expenses with the other funding sources (HURF/LTAF and General Fund) of the other divisions. The DPW/WUD-CH has a broad range of responsibilities and activities. Its primary responsibility is the protection of public health and safety through the production and efficient delivery of water that meets and exceeds quality standards and in sufficient quantity to meet customer demand. Other responsibilities include regulatory compliance, customer service, promotion of water conservation, generation of customer billings, collection of utility revenues, efficient use of available resources and coordination with the development community. Significant activities to accomplish these responsibilities include water quality sampling, maintenance of system equipment, repair of leaks and other system deficiencies, system upgrades, meter reading, contract management, construction inspection, plan review, project management, and water sampling. Due to the nature of the overall economic climate, the DPW anticipates high work loads in development sector related activities. Additionally, system growth and catch up needs in Operations and Maintenance will also contribute to high work loads for utility staff. Discussion on New Positions, Programs and Major Capital Outlay Requests: Neither water utility has operated with a budget as a tool to plan and guide the implementation of short term utility goals and objectives. There is historical data available on the expenditures of both utilities. However, accounting procedures and "line item" categories are frequently different than the Town's established budgeting and accounting system. Additionally, both utilities appear to have been operated with a minimal investment in the upkeep and upgrade of the production and distribution systems. In order to prepare this budget, there has been interpretation of existing data in order to estimate resource needs for each line item in the Town system. Because the system operators have been forced to operate with less than optimal upkeep and upgrade of the system, this budget proposal also includes the beginning of a catch up process. It will likely be several years before the level of service to our customers reaches both industry standards for municipal systems and that which meet the expectations of our customers. This budget includes staffing levels related to the WUD-CH needs. It was the Town's commitment to take on to the Town payroll all system employees at their existing annual wages. Some management supervision provided by the Canada Hills Water Company partners will, of course, not be transferring. The Town Engineer position has had its FTE ratio redistributed to reflect the expected support to water utility activities with their merger into the DPW family. A new system operator (1 FTE, entry level) is proposed for the utility to address a shortage of field staff. This will help meet the many needs of the system Operations and Maintenance, especially the "catch up" that needs to be done. This additional system operator will also allow for a reduction in overtime, a standard practice that the utility has utilized to compensate for the personnel shortage. 147 Significant emphasis will be placed on Operations and Maintenance, especially preventative maintenance. Existing efforts and past practices will be monitored and adjusted as necessary. It is anticipated that programs involving valve exercising, in-house repair, fire protection service, leak detection, meter repair, and line flushing will be implemented or expanded to improve the level of service to the customer. Two additional wells and booster stations will go on line, increasing Operations and Maintenance responsibilities and expenses. Power for pumping takes a noticeable hit over FYE 12/31/95 costs. Professional development is essential to employee qualifications and skill levels, employee job satisfaction and employee advancement opportunities. Technical certifications are available in several areas as well as required for the water utility employees. In order to set up employees for success and develop a win-win situation (town and employees), the DPW budget proposes an average of $350 per DPW employee. This will address required and optional opportunities to participate in seminars and classes in their field of expertise (approximately 2 per employee) and have access to technical journals and reference material to perform their job better. Because of the acquisition of both utilities, Capital Outlay items listed have not had the benefit of working through the Town's CIP process. Projects and improvements proposed include completing work in progress, other anticipated development funded improvements and system upgrades to improve water pressure and fire protection in certain areas of the system. Some machinery, equipment and vehicle items listed are to be shared expenses with other DPW divisions. Many are items needed for Operations and Maintenance of the utility that have not been provided to the utility staff in the past. Most of these items and services have been borrowed or bartered with local contractors, a practice that the Town needs to avoid. One significant item that warrants discussion is the future of DPW operations. For the immediate term, plans are being made to house office personnel from both Canada Hills and Rancho Vistoso in their existing offices through the end of the fiscal year. Discussions during evaluation of the FY96/97 budget will be the appropriate time to determine the plan of action on this issue. It would seem appropriate to give careful consideration to the short term (1-3 years) and long term (3 years +) future of DPW operations. Operations of both water utilities and the new public transit will not fit into the space available at the existing DPW facility on Calle Concordia without some temporary or permanent addition to the building. There has been some concern expressed about the Town's continued investment in the expansion of this commercial facility in a residential neighborhood. Our options include, independently or in combination: (1) locating suitable rental office space in the community, (2) constructing new facilities on vacant land yet to be acquired, or (3) acquiring an existing vacant facility in the community. New facilities could be constructed on donated or purchased ground appropriately zoned for DPW operations. There is at least one rental facility in the community with sufficient space to house these new DPW operations. And, of course, the use of modular rentals at the Calle Concordia facility is a possibility. Another policy consideration worthy of discussion is the proximity of DPW office facilities to field facilities. There are distinct operational advantages to having DPW office staff and field staff in adjacent facilities. However, having DPW office staff operating in close proximity to other Town Hall staff also has its advantages because of the interdepartmental operations that occur. Discussion on Existing Positions and Programs Terminated: No positions or programs are proposed for termination except for the management services provided by the partners of Canada Hills Water Company. 14:8 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 CANADA HILLS WATER SYSTEM REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: STATE GRANT: ADOT Grant $0 $0 $193,000 CHARGES FOR SERVICES: , Residential Water Sales 439,545 439,545 1,632,890 , Commercial Water Sales 130,914 Irrigation Water Sales 100,467 Turf Related Water Sales 533,455 Construction Water Sales 45,484 Misc.Service Revenue 5,880 Hook-Up Fees 164,450 Meter Income 28,600 , SUBTOTAL:CHARGES FOR SERVICES 2,642,140 INTEREST INCOME: 47,200 SUBTOTAL REVENUES: 439,545 439,545 2,882,340 OTHER FINANCING SOURCES: Bond Proceeds 251,697 251,697 1,000,000 , TOTAL REVENUES&OTHER FINANCING SOURCES $691,242 $691,242 $3,882,340 149 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $54,250 $54,250 $286,330 $278,154 OPERATIONS&MAINTENANCE 226,520 226,520 817,600 829,600 DEPRECIATION 50,000 I 50,000 250,000 528,927 DEBT SERVICE 211,697 211,697 847,000 847,000 TOTAL EXPENDITURES 542,467 542,467 2,200,930 2,483,681 EXPENDITURE LIMITATION RECONCILING ITEMS: DEDUCTIONS: DEPRECIATION (250,000) (528,927) ADDITIONS: CAPITAL OUTLAY 75,000 75,000 1,013,250 1,013,250 CAPITAL CONTINGENCY 601,000 899,898 TOTAL USE OF FUNDS $617,467 $617,467 $3,565,180 $3,867,902 150 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . Salaries&Wages $41,700 $41,700 $215,330 $211,209 Overtime Pay 3,000 3,000 7,000 7,000 Group Insurance 1,000 1,000 21,000 22,895 Social Security 4,275 4,275 18,000 15,812 Retirement Contributions 2,800 2,800 17,000 I 14,785 Unemployment Compensation 225 1 225 2,000 1 1,650 Workers'Compensation 1,250 1,250 6,000 4,803 Other Employee Benefits 0 0 0 0 1 TOTAL PERS'L EXPENDITURES $54,250 I $54,250 $286,330 $278,154 151 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0 0.10 $5,950 0.10 $5,945 General Manager 1 1 50,000 1 50,000 Accounting Clerk 1 0 0 0 0 Receptionist/Clerk 1 1 16,640 1 16,640 System Operators 5.25 6 124,240 6 124,080 Temp.Labor 0.50 0.75 9,000 0.75 9,000 SUBTOTALS 8.75 8.85 205,830 8.85 205,665 MERIT 9,500 ;:4;:4;ii;i;4:;a];.:; i0.!i.! ::d 5,5449 TOTAL-SALARIES&WAGES 8.75 8.85 $215,330 8.85 $211,20 1 52 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT I MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $0 $0 $100 $100 Consultants 35,000 35,000 67,000 67,000 Other Professional Services 13,000 13,000 50,000 50,000 C.A.P. M&I Water 24,780 24,780 64,500 64,500 Power(Pumping) 75,000 75,000 400,000 400,000 , Custodial and Landfill Fees 100 100 100 100 Vehicle Repair&Maintenance 2,400 2,400 12,000 12,000 Equipment Repair&Maintenance 15,000 15,000 59,000 59,000 Building Repair and Maintenance 200 200 0 0 Grounds Repair&Maintenance 1,000 1,000 3,000 3,000 System Maintenance 5,600 5,600 16,000 16,000 Chemicals 0 0 100 100 4. Rentals 2,000 2,000 18,000 18,000 Insurance 6,000 6,000 16,650 16,650 Communications&Postage 8,200 8,200 33,500 33,500 Advertising 40 40 100 100 , Printing&Binding 1,200 1,200 1,500 1,500 Travel&Training 700 700 4,200 4,200 Memberships&Subscriptions 00 2,350 2,350 Water Sampling 600 600 3,000 3,000 Office Supplies 1,500 1,500 6,500 6,500 Gasoline&Oil 2,400 2,400 12,000 12,000 Non-Capitalized Equipment 600 600 2,500 2,500 fr Uniforms 500 500 2,500 2,500 Bad Debt 200 200 1,000 1,000 Field Supplies 700 700 5,000 5,000 Safety 300 300 0 0 Depreciation 50,000 50,000 250,000 528,927 Office Lease/Purchase 3,500 3,500 0 12,000 Regulatory Expense 1,000 1,000 15,000 15,000 Meters 5,000 5,000 17,000 17,000 Refunds/Sec. Deposit 0 0 5,000 5,000 NW Replenishment Project 20,000 20,000 0 0 TOTAL O&M EXPENDITURES $276,520 $276,520 $1,067,600 $1,358,527 153 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Engineer ICMA National Conf./TBD $300 $0 WUD Staff(2) AWPCA Tri-state Conf./TBD 500 500 WUD Staff(2) AWPCA State Conf./TBD 500 500 WUD Staff General Training (8 employees @$350/ea.) 2,800 2,800 WUD Staff Miscellaneous Mileage 100 400 TOTAL $4,200 $4,200 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW Town APWA: New $75 $75 TE,GM,SO AWPCA: New 600 600 TE,GM,SO AWWA: Renewal 400 400 Town AZ Small Utility Assoc.: New 200 200 Town Water Utilities of AZ: Renewal 1,040 1,040 WUD Staff Drinking Water and Backflow: Renewal 35 35 TOTAL $2,350 $2,350 154 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements: $35,000 $35,000 Well#18-12"Main(to 2900 Zone) $20,000 $20,000 La Canada Drive-12"Main(Conflicts) 193,000 193,000 La Canada Drive-12"Main(Interconnect) 69,000 69,000 Pusch Ridge-8" (Interconnect) 80,000 80,000 Copper Creek Booster Stat.-Upgrade 50,000 50,000 Fire Protection Upgrade 50,000 50,000 Service Pressure Upgrade 50,000 50,000 Machinery&Equipment: 40,000 40,000 Well#18-Booster Stateion (2900 Zone) 70,000 70,000 Well#18-Storage(500k Gal) 300,000 300,000 Well#8:Press Tank(Rept) 20,000 20,000 Well#15:Pump(Rept.) 30,000 30,000 Well#2&#10-P.Tank Upgrade(Safety) 40,000 40,000 I Cash Register 250 250 Handheld Meter Reading Units 10,500 10,500 Truck Vise 500 500 Vehicles: Utility Service Truck 30,000 30,000 TOTAL CAPITAL OUTLAY $75,000 $75,000 $1,013,250 $1,013,250 155 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $211,697 $211,697 $847,000 $847,000 CONTINGENCY/RESERVE: Class.and Comp. Review 10,000 0 Bond Fund Improvements 591,000 591,000 Contingency/Reserve 308,898 TOTAL DEBT SERVICE/CONT. $211,697 $211,697 $1,448,000 $1,746,898 156 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM FINANCE ENTERPISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $13,438 $13,438 OPERATIONS&MAINTENANCE 0 0 1,000 1,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $0 $0 $14,438 $14,438 157 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM FINANCE ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . Salaries&Wages $0 $0 $9,953 $9,953 Overtime Pay 0 0 0 0 Group Insurance 0 0 1,924 1,924 Social Security 0 0 761 761 Retirement Contributions 0 0 697 697 Unemployment Compensation 0 0 75 75 Workers'Compensation 0 0 28 28 Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $0 $0 $13,438 $13,438 158 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM FINANCE ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Accounting Clerk 0 0.50 $9,750 0.50 $9,750 SUBTOTALS 0 0.50 9,750 0.50 9,750 MERIT 203 203 TOTAL-SALARIES&WAGES 0 0.50 I $9,953 0.50 $9,953 1 59 TOWN OF ORO VALLEY CANADA HILLS WATER SYSTEM FINANCE ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Office Supplies $0 $0 $1,000 $1,000 TOTAL O&M EXPENDITURES $0 $0 $1,000 $1,000 160 TOWN OF ORO VALLEY PUBLIC WORKS WATER ENTERPRISE FUND (RV) FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: With the recent approval of the Town Council to purchase the Rancho Vistoso Water Company and the Canada Hills Water Company, it is necessary to merge their operations into the DPW family. The purchase was finalized on May 1, 1996. This document proposes the first operating budget for the Rancho Vistoso system of the Town of Oro Valley Water Utility. The Town's Department of Public Works (DPW) now has 7 functional divisions: Street Maintenance (SMD), Paratransit Division (PTD), Capital Improvements (CID), Development Services (DSD), Water Utility - Canada Hills (WUD-CH), Water Utility - Rancho Vistoso (WUD-RV), and Administration. All of the WUD-RV is funded from water utility revenues deposited into the Water Enterprise Fund. There is some sharing of expenses with the other funding sources (HURF/LTAF and General Fund) of the other divisions. The DPW/WUD-RV has a broad range of responsibilities and activities. Its primary responsibility is the protection of public health and safety through the production and efficient delivery of water that meets and exceeds quality standards and in sufficient quantity to meet customer demand. Other responsibilities include regulatory compliance, customer service, promotion of water conservation, generation of customer billings, collection of utility revenues, efficient use of available resources and coordination with the development community. Significant activities to accomplish these responsibilities include water quality sampling, maintenance of system equipment, repair of leaks and other system deficiencies, system upgrades, meter reading, contract management, construction inspection, plan review, project management, and water sampling. Due to the nature of the overall economic climate, the DPW anticipates high work loads in development sector related activities. Additionally, system growth and catch up needs in Operations and Maintenance will also contribute to high work loads for utility staff. Discussion on New Positions, Programs and Major Capital Outlay Requests: Neither water utility has operated with a budget as a tool to plan and guide the implementation of short term utility goals and objectives. There is historical data available on the expenditures of both utilities. However, accounting procedures and "line item" categories are frequently different than the Town's established budgeting and accounting system. Additionally, both utilities appear to have been operated with a minimal investment in the upkeep and upgrade of the production and distribution systems. In order to prepare this budget, there has been interpretation of existing data in order to estimate resource needs for each line item in the Town system. Because the system operators have been forced to operate with less than optimal upkeep and upgrade of the system, this budget proposal also includes the beginning of a catch up process. It will likely be several years before the level of service to our customers reaches both industry standards for municipal systems and that which meet the expectations of our customers. This budget includes staffing levels related to the WUD-RV needs. It was the Town's commitment to take on to the Town payroll all system employees at their existing annual wages. Some management supervision provided by the Rancho Vistoso Water Company partners will, of course, not be transferring. The Town Engineer position has had its FTE ratio redistributed to reflect the expected support to water utility activities with their merger into the DPW family. 1 61 Significant emphasis will be placed on Operations and Maintenance, especially preventative maintenance. Existing efforts and past practices will be monitored and adjusted as necessary. It is anticipated that programs involving valve exercising, in-house repair, fire protection service, leak detection, meter repair and line flushing will be implemented or expanded to improve the level of service to the customer. Two additional wells and booster stations will go on line, increasing Operations and Maintenance responsibilities and expenses. Power for pumping takes a noticeable hit over FYE 12/31/95 costs. Professional development is essential to employee qualifications and skill levels, employee job satisfaction and employee advancement opportunities. Technical certifications are available in several areas as well as required for the water utility employees. In order to set up employees for success and develop a win-win situation (town and employees), the DPW budget proposes an average of $350 per DPW employee. This will address required and optional opportunities to participate in seminars and classes in their field of expertise (approximately 2 per employee) and have access to technical journals and reference material to perform their job better. Because of the acquisition of both utilities, Capital Outlay items listed have not had the benefit of working through the Town's CIP process. Projects and improvements proposed include completing work in progress, other anticipated development funded improvements and system upgrades to improve water pressure and fire protection in certain areas of the system. Some machinery, equipment and vehicle items listed are to be shared expenses with other DPW divisions. Many are items needed for Operations and Maintenance of the utility that have not been provided to the utility staff in the past. Most of these items and services have been borrowed or bartered with local contractors, a practice that the Town needs to avoid. One significant item that warrants discussion is the future of DPW operations. For the immediate term, plans are being made to house office personnel from both Canada Hills and Rancho Vistoso in their existing offices through the end of the fiscal year. Discussions during evaluation of the FY96/97 budget will be the appropriate time to determine the plan of action on this issue. It would seem appropriate to give careful consideration to the short term (1-3 years) and long term (3 years +) future of DPW operations. Operations of both water utilities and the new public transit will not fit into the space available at the existing DPW facility on Calle Concordia without some temporary or permanent addition to the building. There has been some concern expressed about the Town's continued investment in the expansion of this commercial facility in a residential neighborhood. Our options include, independently or in combination: (1) locating suitable rental office space in the community, (2) constructing new facilities on vacant land yet to be acquired, or (3) acquiring an existing vacant facility in the community. New facilities could be constructed on donated or purchased ground appropriately zoned for DPW operations. There is at least one rental facility in the community with sufficient space to house these new DPW operations. And, of course, the use of modular rentals at the Calle Concordia facility is a possibility. Another policy consideration worthy of discussion is the proximity of DPW office facilities to field facilities. There are distinct operational advantages to having DPW office staff and field staff in adjacent facilities. However, having DPW office staff operating in close proximity to other Town Hall staff also has its advantages because of the interdepartmental operations that occur. Discussion on Existing Positions and Programs Terminated: No positions or programs are proposed for termination except for the management services provided by the partners of Rancho Vistoso Water Company. 162 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 RANCHO VISTOSO WATER SYSTEM REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: CHARGES FOR SERVICES: Unmetered/Wholesale Water Sales $21,360 Residential Water Sales 242,263 242,263 754,065 Commercial Water Sales 147,129 r ' Irrigation Water Sales 282,702 Misc.Service Revenue 2,950 Hook-Up Fees 181,500 Meter Income 33,000 SUBTOTAL:CHARGES FOR SERVICES 1,422,706 INTEREST INCOME: 31,600 SUBTOTAL REVENUES: 1,454,306 OTHER FINANCING SOURCES: t Bond Proceeds 162,672 162,672 0 TOTAL REVENUES&OTHER FINANCING SOURCES $404,935 I $404,935 $1,454,306 163 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 9 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $28,850 $28,850 $184,796 $162,787 OPERATIONS&MAINTENANCE 105,190 105,190 400,950 412,950 DEPRECIATION 70,000 70,000 350,000 386,067 DEBT SERVICE 162,672 162,672 651,000 651,000 TOTAL EXPENDITURES 366,712 366,712 1,586,746 1,612,804 EXPENDITURE LIMITATION RECONCILING ITEMS: DEDUCTIONS: DEPRECTIATION (350,000) (386,067) ADDITIONS: CAPITAL OUTLAY 2,200 2,200 185,750 185,750 CAPITAL CONTINGENCY 0 0 7,000 27,381 TOTAL USES OF FUNDS $368,912 I $368,912 $1,429,496 $1,439,868 164 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $21,600 $21,600 $124,296 $122,156 Overtime Pay 1,000 1,000 8,000 8,000 . Group Insurance 800 800 19,000 4 11,275 Social Security 2,900 2,900 13,500 9,127 Retirement Contributions 1,900 1,900 13,000 4 8,551 Unemployment Compensation 150 150 2,000 900 Workers'Compensation 500 500 5,000 2,778 r Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $28,850 , $28,850 $184,796 $162,787 165 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0 0.10 $5,950 0.10 $5,945 General Manager 1 1 52,146 1 52,146 Office Manager 1 1 19,200 1 19,200 System Operators 2 2 33,800 2 33,800 Temp.Labor 0.30 0.60 7,500 0.60 7,500 SUBTOTALS 4.30 4.7 118,596 4.7 118,591 MERIT 5,700 MENN:0 3,565 TOTAL-SALARIES&WAGES 4.30 4.7 $124,296 4.7 $122,156 1 66 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $0 $0 $100 $100 Consultants 19,000 19,000 19,000 19,000 Other Professional Services 6,500 6,500 14,000 14,000 Power(Pumping) 43,000 43,000 240,000 240,000 Custodial and Landfill Fees 100 100 100 100 Vehicle Repair&Maintenance 1,000 1,000 7,000 7,000 Equipment Repair&Maintenance 8,000 8,000 15,000 15,000 Building Repair&Maintenance 200 200 0 0 Grounds Repair&Maintenance 600 600 1,000 1,000 System Maintenance 2,600 2,600 9,000 9,000 Chemicals 0 0 300 300 Rentals 1,200 1,200 6,000 6,000 Insurance 4,000 4,000 8,400 8,400 Communications&Postage 4,600 4,600 19,000 19,000 Advertising 40 40 100 100 Printing&Binding 600 600 1,000 1,000 Travel&Training 550 550 2,450 2,450 Memberships&Subscriptions 0 0 500 500 , Water Sampling 5,000 5,000 12,000 12,000 Office Supplies 1,000 1,000 4,000 4,000 Gasoline&Oil 1,500 1,500 5,500 5,500 Non-Capitalized Equipment 400 400 2,000 2,000 Uniforms 400 400 2,000 2,000 Bad Debt 200 200 500 500 , Field Supplies 500 500 2,000 2,000 Safety 200 200 0 0 Depreciation 70,000 70,000 350,000 386,067 Regulatory Expense 1,000 1,000 7,000 7,000 Meters 3,000 3,000 20,000 20,000 Refunds/Sec. Deposit 0 0 3,000 3,000 Office Lease/Purchase 0 0 0 12,000 TOTAL O&M EXPENDITURES $175,190 $175,190 $750,950 $799,017 167 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL WUD Staff(2) AWPCA State Conf./TBD $600 i $600 WUD Staff General Training(5 employees @$350/ea.) 1,750 1,750 . WUD Staff Miscellaneous Mileage 100 100 . TOTAL $2,450 $2,450 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW TE,GM,SO AWWA: Renewal $400 $400 , WUD Staff AZ Small Utility Assoc.: Renewal 100 100 r r , -y r • TOTAL $500 $500 168 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements: $2,200 $2,200 New Well $125,000 $125,000 DMI/Upgrade 10,000 10,000 Booster#24 40,000 40,000 Machinery&Equipment: Cash Register 250 250 Handheld Meter Read. Units 10,500 10,500 , TOTAL CAPITAL OUTLAY $2,200 $2,200 I $185,750 $185,750 1 6 9 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM MUNICIPAL WATER DIVISION ENTERPRISE FUND FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $162,672 $162,672 $651,000 $651,000 CONTINGENCY/RESERVE: Class&Comp.Review 7,000 0 Contingency/Reserve 27,381 TOTAL DEBT SERVICE/CONT. $162,672 $162,672 $658,000 $678,381 170 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM FINANCE ENTERPISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $13,438 $13,438 OPERATIONS&MAINTENANCE 0 0 1,000 1,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 , CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $0 $0 $14,438 $14,438 171 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM FINANCE ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $0 $0 $9,953 $9,953 Overtime Pay 0 0 0 0 Group Insurance 0 0 1,924 1,924 Social Security 0 0 761 761 Retirement Contributions 0 0 4 697 697 Unemployment Compensation 0 0 75 75 Workers'Compensation 0 0 28 28 Other Employee Benefits 0 0 4 0 0 TOTAL PERS'L EXPENDITURES $0 $0 $13,438 $13,438 172 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM FINANCE ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR I 1996-1997 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No,of $ No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Accounting Clerk 0 0.50 $9,750 0.50 $9,750 SUBTOTALS 0 0.50 9,750 0.50 9,750 MERIT 203 203 TOTAL-SALARIES&WAGES 0 0.50 $9,953 0.50 $9,953 1 73 TOWN OF ORO VALLEY RANCHO VISTOSO WATER SYSTEM FINANCE ENTERPRISE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Office Supplies $0 $0 $1,000 $1,000 TOTAL O&M EXPENDITURES $0 $0 $1,000 $1,000 174 TOWN OF ORO VALLEY PARKS & RECREATION GENERAL FUND FISCAL YEAR 1996-1997 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Parks and Recreation Division is charged with overseeing the maintenance and operation of Dennis Weaver Park. In addition, the division is also responsible for operating a number of recreational activities, including the Dennis Weaver pool, Dennis Weaver racquetball courts, and coordination of league play on Dennis Weaver softball, Little League, and soccer fields. The overall goal of the division is to acquire and develop sufficient park lands and to develop appropriate recreational programs to provide for the needs of the community. The proposed budget line item expenditures are a statement of objectives which provide the strategy on how that goal can best be accomplished. This year, Parks and Recreation wishes to continue in a direction of organizational development through expanded services and opportunities, improved maintenance practices, establishment of sound management policies, and movement towards a more advanced service delivery structure. Customer Service goals proposed for this fiscal budget include: 1. Expansion of recreational opportunities and services through addition of new program activities. 2. Improvement of community awareness of available recreational opportunities at Dennis Weaver Park through better advertising and marketing. 3. Provide increased Town "presence" during evening hours for user groups of Dennis Weaver Park Facilities. 4. Improve facility management capabilities of park facilities through acquisition of recreation facility scheduling software. 5. Provide the community with the most attractive and safe park facilities possible with respect to the budget funding resources available. Discussion on New Positions, Programs and Major Capital Outlay Requests: The budget request for FY 1996-97 includes a proposal for the position of Administrative Secretary for clerical support to assist Parks and Recreation Administrator improve effectiveness, productivity, and timeliness in responding to the needs of the community. Present arrangement makes it very difficult to monitor routine activities of Administrative Secretary at Town Hall. Several new part-time program positions have been included in order to allow for expanded recreational opportunities including public hours for the use of the batting cages at Dennis Weaver Park, instructional activities, and a Teen program utilizing school facilities. Capital outlay goals for this budget include: 1. To improve the quality of the turf at Dennis Weaver Park through a suggested fall overseeding program and acquisition of additional turf maintenance equipment. 2. Improve deteriorating facilities at Dennis Weaver Park by replacing sports field lighting and playground equipment through participation in the Heritage Fund grant process. 3. Acquisition of vehicles to reduce the Town's liability exposure and personal costs to employees. 4. Continuation of planned ADA access improvements to the park facility including sidewalks and ramps. 5. Provide for a safe and healthier swimming environment for patrons by replacing sand in swimming pool filter system at Dennis Weaver Park in order to improve pool circulation and filtration. Discussion on Existing Positions and Programs Terminated: The Parks and Recreation budget reflects significant changes that have occurred over the past year. These changes include the addition of a Parks and Facility Maintenance Supervisor, implementation of a mowing services contract, initial acquisition of park maintenance equipment, ADA improvements, and a greater effort to maintain the appearance of Dennis Weaver Park. Parks and Recreation Services have continually expanded and evolved rapidly with the establishment of a summer aquatics program, park operational policies, and increased Town presence in park facilities. While these are tremendous strides in our first year, there is a great deal that remains to be accomplished as suggested in this year's budget proposal. 70 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $175,619 $161,929 $242,706 $240,886 OPERATIONS&MAINTENANCE 156,378 175,508 248,070 186,058 CAPITAL OUTLAY 57,100 51,000 84,145 77,473 OTHER FINANCING USES 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 , , TOTAL EXPENDITURES $389,097 $388,437 $574,921 $504,417 71 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $151,116 $137,005 $196,805 $194,860 Overtime Pay 0 3,000 3,400 3,400 Group Insurance 6,484 3,107 11,778 11,768 Social Security 11,560 10,695 14,634 14,678 Retirement Contributions 4,159 2,672 7,647 7,526 Unemployment Compensation 300 450 1,800 1,950 Worker's Compensation 2,000 5,000 6,642 6,704 Other Employee Benefits 0 0 0 0 • TOTAL PERS'L EXPENDITURES $175,619 I $161,929 $242,706 $240,886 72 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT BUDGET YEAR 1996-1997 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZE POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT v r , Parks and Recreation Administrator 1 1 $37,181 1 $39,040 Secretary 0 1 19,500 1 19,500 , Recreational Aides(Seasonal) 0.25 0.25 3,000 0.25 3,000 Park&Field Supv. (Seasonal) 0.50 0.50 5,500 0.5 5,500 , Teen Program Supv. (Seasonal) 0 0.12 2,300 0.12 2,300 Batting Cage Supv. (Seasonal) 0 0.10 2,240 0.1 2,240 Park Maintenance Supervisor 1 1 28,500 1 27,040 Maintenance Laborer I 1 1 20,000 1 19,765 Seasonal Laborers-PT 0.50 0.50 6,000 0.5 6,000 Y r i Pool Manager(Seasonal) 0.25 0.25 6,750 0.25 6,750 Assistant Pool Manager(Seasonal) 0.25 0.25 5,950 0.25 5,950 Water Safety Instructors(Seasonal) 1.50 1.50 28,550 1.5 28,550 Lifeguards(Seasonal) 1.50 1.50 27,050 1.5 27,050 SUBTOTALS 7.75 8.97 192,521 8.97 192,685 ii MERIT 42 21 75 84 TOTAL-SALARIES&WAGES 7.75 8.97 $196,805 8.97 $194,860 73 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL-DENNIS WEAVER PARK CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW a APPROVAL Other Professional Services: Pool Maintenance $8,000 I $8,000 $500 $500 Grounds Maintenance(Mowing) 15,600 1 12,000 23,600 15,000 Water&Sewage 30,000 35,000 49,000 46,000 Equipment Repair&Maintenance 6,000 i 7,000 4,100 4,100 Grounds Repair&Maintenance 0 8,900 6,000 6,000 Facility Rental 0 a 0 5,000 5,000 Insurance 14,489 14,489 0 17,938 Communications&Postage 0 1,000 6,250 2,000 Travel&Training 1,250 1,800 5,450 3,250 Memberships&Subscriptions 700 130 470 470 Office Supplies 1,200 1,200 1,800 1,800 Natural Gas&Electricity 35,000 40,000 52,300 44,000 Gasoline&Oil 0 0 6,500 3,500 Non-Capitalized Equipment 5,150 5,000 7,750 5,000 Uniforms 0 0 3,000 1,500 Field Supplies 13,000 15,000 61,350 15,000 ADA Accessibility Improvements 25,989 25,989 0 0 Recreation Programs 0 0 15,000 15,000 TOTAL O&M EXPENDITURES $156,378 $175,508 $248,070 $186,058 74 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING. MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT I MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL APRA Conference $1,500 $500 CLP Workshops 400 400 Secretarial Training 350 350 NRPA Conference 1,200 0 Mileage Reimbursement 500 500 Maintenance Workshops 750 750 CPR/First Aid 250 250 Lifesaving 500 500 TOTAL $5,450 $3,250 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW APRA Dues $110 $110 NRPA Dues 170 170 APRA Subsrciption 50 50 NRPA Subscription 45 45 Turf Management Subscriptions 95 95 TOTAL $470 $470 75 TOWN OF ORO VALLEY PARKS AND RECREATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $47,100 $51,000 CDO Riverpark Trailhead 10,000 0 Parks: I , Tilt Trailor 4,800 4,800 Thatcher 5,500 5,500 Utility Vehicle 5,900 5,900 Manure Spreader 6,500 6,500 Box Scraper 750 750 v + y Paint Striper 6,000 0 Air Compressor 750 750 Work Vehicle-Qty.=2(CIP) 30,000 30,000 i y Seeder 495 495 Wood Link&Fencing (Maint.Yard) 3,500 3,500 ADA Improvments(Sidewalks) 3,5003,500 I Recreation: Computer 3,500 2,500 Furniture 650 650 Night Drop 800 800 Recreation Software 3,000 3,000 Software Upgrades(CIP) 500 828 Acquatics: Sand Replacement in Filters 8,000 8,000 TOTAL CAPITAL OUTLAY $57,100 $51,000 $84,145 $77,473 76 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town's Department of Public Works (DPW) has (7) functional divisions; (Street Maintenance, Paratransit (PTD), Capital Improvements, Development Services, Water Utility Canada Hills (WUD-CH), Water Utility Rancho Vistoso (WUD-RV) and Administration. All of the Development Services Division (DSD) is funded from General Fund revenues. There is some sharing of expenses with the funding sources (HURF/LTAF and water enterprise funds) of the other divisions. The DPW/DSD processes plan reviews, construction inspections and acceptances for subdivision projects and commercial development. The DPW anticipates very high work loads in development review given the overall economic climate. Other general fund related endeavors of the DPW/DSD are work elements associated with issuance of ROW permits and maintenance/engineering of drainage facilities. Discussion on New Positions, Programs and Major Capital Outlay Requests: This budget proposal includes staffing levels relating to development services needs. Two positions previously in the General Fund have been moved to HURF because their duties are not General Fund related. See the Review and Outlook section of the HURF/LTAF budget for a more detailed explanation. Portions of 2 other new positions are included in this budget. See the Review and Outlook section of the HURF/LTAF budget for a more detailed explanation. Several changes in Operations and Maintenance for this budget have occurred as a result of the relocation of DPW to Calle Concordia and adding the WUD's to the DPW family. These mostly involve the fair/proportional sharing of expenses related to common building occupancy and other operational costs. Professional development is essential to employee qualifications and skill levels, employee job satisfaction and employee advancement opportunities. Technical certifications are available in several areas as well as required for the water utility employees. In order to set up employees for success and develop a win-win situation, the DPW budget proposes an average of $350 per DPW employee. This will address required and optional opportunities to participate in seminars and classes in their field of expertise (approximately 2 per employee) and have access to technical journals and reference material to perform their jobs better. The Capital Outlay items listed are all shared expenses with other DPW divisions. Details of these items are discussed in the Review and Outlook section of the HURF/LTAF budget. Discussion on Existing Positions and Programs Terminated: No positions or programs are proposed for termination. 101 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGETACTUAL , REQUEST REVIEW APPROVAL _ PERSONNEL $217,570 $218,397 $229,768 $212,169 OPERATIONS&MAINTENANCE 31,350 32,650 156,550 54,180 CAPITAL OUTLAY 20,375 21,000 24,500 24,500 DEBT SERVICE 00 0 0 CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $269,295 $272,047 I $410,818 $290,849 102 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL T CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $174,514 $181,363 $188,068 $170,317 Overtime Pay 2,400 700 1,000 1,000 Group Insurance 11,219 8,982 10,000 13,060 4 Social Security/Medicare 13,533 13,793 15,500 12,790 Deferred Comp.Contributions 12,385 9,839 11,000 11,922 Unemployment Compensation 950 1,050 1,200 1,050 Workers'Compensation 2,569 2,670 3,000 2,030 Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $217,570 $218,397 $229,768 , $212,169 1 ©3 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND - • FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0.33 0.25 $14,875 0.4 $23,780 , Assistant Town Engineer 0.25 0.25 11,250 0.5 22,500 i Records Clerk 0.5 0.45 9,087 0.5 9,896 Civil Engineering Technician 1 1 31,100 1 29,634 Civil Engineer 2 1 36,600 1 36,575 r ' Civil Engineer Designer 1 1 34,200 1 34,125 Clerk Typist 0 0.45 6,840 0.5 7,457 Mechanic 0 0.20 6,000 0 0 r Construction Inspector 0 0.50 15,000 0 0 CADD/GIS Technician 0 4 0.33 , 10,000 0 0 Receptionist 0 0.25 4,160 0 0 SUBTOTALS 5.08 5.68 179,112 4.9 163,967 MERIT iiiIiiiiiiiidiiiiniiiiNh'ii::iiii::i'i•iiiiii:E,:i@l!i!ipiii 8 956 Oiiii!!!!!!!i•iiinin::::•iiiii 6 350 1111111.11H , TOTAL-SALARIES&WAGES 5.08 5.68 $188,068 4.9 $170,317 104 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $0 $0 $200 $200 Consultants 18,000 18,000 120,000 25,000 Other Professional Services 0 1,200 0 0 Equipment Repair&Maintenance 500 2,000 3,600 2,500 Communications&Postage 1,000 1,900 3,600 2,000 Printing&Binding 1,000 1,500 1,300 1,300 Travel&Training 650 4504,750 2,450 T Memberships&Subscriptions 0 100 1,450 1,080 Office Supplies 5,500 5,000 5,500 5,500 Non-capitalized Equipment 1,800 1,500 1,500 1,500 Utilities 2,250 500 4,000 4,000 Maint/Janitorial 650 500 650 650 Vehicle Repair/Maintenance 0 0 1,000 1,000 Building Repair/Maintenance 0 . 0 1,000 1,000 Grounds Repair/Maintenance 0 0 1,000 1,000 Gasoline/Oil 0 0 3,000 3,000 Field Supplies 0 0 1,000 1,000 Safety 0 0 1,000 1,000 Miscellaneous Other Operating 0 0 2,000 0 TOTAL O&M EXPENDITURES $31,350 i $32,650 $156,550 $54,180 105 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Engineer ICMA National Conference $600 $0 Town Eng./Asst.TE APWA Regional Conference 600 600 Civil Engineer ASCE Regional Conference 450 450 DPW Staff General Training(6 employees @$450) 2,700 1,200 Civil Engineer AFMA Conference 100 100 DPW Staff Misc.Mileage 100 100 Town Eng./Asst.TE AZ Leadership Conference 200 0 r ' - r ` � TOTAL $4,750 $2,450 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW TE,ATE,CE,CE Tech ASCE-New/Renewal $300 $300 Town Engineer ICMA-New 70 0 Asst.TE/Civil Eng. AFMA-Renewal 100 100 DPW Staff Local Publications-Renewal 120 120 DPW Staff Books/Library-New 500 500 TOV Erosion Control-New 60 60 DPW Staff On-Line-New 100 0 Town Engineer/Ast TE Service Clubs 200 0 _ - t TOTAL $1,450 $1,080 106 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $15,000 $15,625 Vehicle 5,375 5,375 Machinery&Equipment: 96/97 CIP Capital Account A26: Townwide Computer Upgrade $10,500 $10,500 96/97 Other Capital Outlay: Computer/Printer 2,000 2,000 Radios(2) 1,000 1,000 Map Rack 1,000 1,000 Vehicles: 96/97 CIP Capital Account A15: Pool Car 10,000 10,000 TOTAL CAPITAL OUTLAY $20,375 1 $21,000 $24,500 $24,500 107 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 11994-95 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $0 $0 $0 $0 CONTINGENCY/RESERVE: 0 0 0 0 Annexation Area 2a 0 0 0 0 ~ TOTAL DEBT SERVICE/CONT. $0 $0 $0 $0 $0 108 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY USER REVENUE (HURF) FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town's Department of Public Works (DPW) has 7 functional divisions; (Street Maintenance, Paratransit, Capital Improvements, Development Services, Water Utility Canada Hills (WUD-CH), Water Utility Rancho Vistoso (WUD-RV) and Administration. All of the Street Maintenance Division (SMD), and Capital Improvements Division (CID) are funded from HURF revenues. Because of the addition of the Paratransit Division (PTD) to the DPW family, the PTD is proposed to be funded by Local Transportation Assistance Funds (LTAF) as a separate budget. Previous budgets have co-mingled HURF and LTAF revenues as well as street maintenance and transit expenses. There is some sharing of expenses with the funding sources (General fund and water enterprise fund) of the other divisions. The Town's DPW/SMD is responsible for the maintenance of all public roadways within the community with the exception of those on the state highway system (Oracle Road and Tangerine Road east of First Avenue). Maintenance functions normally performed along these roadways include the repair and maintenance of traffic control devices, vegetation maintenance, landscape maintenance, pavement preservation, routine street sweeping, storm damage repair, maintenance/repair of bridges and culverts, regrading of road shoulders and dirt roads, repair of pavement surface defects and monitoring activities of others within Town right-of-way. In addition to the maintenance function performed by the Town, the DPW/CID is also responsible for insuring proper planning of new roadway improvements and a diligent review of Town streets for safety concerns which may expose the Town to liability. It is the DPW/CID's goal to systematically improve Town arterial roadways in advance of growth. It is further the goal of the department to keep a watchful eye on safety issues, particularly with respect to unsignalized intersections. Rapid growth results in rapid changes in traffic patterns and the need for appropriate traffic control devices. The inception, design and implementation of capital improvement projects relating to the Town streets and other public facilities (with the exception of buildings) is the responsibility of the DPW/CID as well. The proposed FY 1996-97 Budget includes several major capital projects to be designed and/or implemented. The DPW has to date been peripherally involved in mass transit and paratransit. An intergovernmental agreement currently exists between the City of Tucson and the Town of Oro Valley for the provision of fixed route transit along Oracle Road and paratransit within the ADA mandated service area. As mentioned above, the DPW has prepared a separate budget for the new Town of Oro Valley Paratransit service. Discussion on New Positions, Programs and Major Capital Outlay Requests: The Highway Fund/LTAF budget request includes two (2) existing positions in the DPW/CID that were funded from the General Fund in FY95/96. Additionally, portions of two (2) other new positions (mechanic, construction inspector) are included in this budget. The mechanic is expected to be dedicated to perform routine preventative maintenance and minor repairs to the DPW fleet. Currently these tasks are contracted out or performed by DPW/SMD staff, which interferes with our ability to accomplish our field/maintenance activities on our expanding roadway system. Top condition equipment is a key to maintaining high levels of productivity. Down time is costly. The construction inspector is expected to focus on quality control for our street maintenance projects (in-house and contracted) more intensely than we are currently able to accomplish. Watchdogging contractors on development projects will enable our roads and other new and rehabilitated infrastructure to achieve longer service life, reducing annual maintenance expenses in the future. In-house training of the DPW staff by the construction inspector will improve the quality of the constructed product in all DPW divisions. Several changes in Operations and Maintenance for this budget have occurred as a result of the relocation of DPW to Calle Concordia and adding the WUD's to the DPW family. These mostly involve the fair/proportional sharing of expenses related to common building occupancy and other operational costs. Professional development is essential to employee qualifications and skill levels, employee job satisfaction and employee advancement opportunities. Technical certifications are available in several areas as well as required for the water utility employees. In order to set up employees for success and develop a win-win situation (town and employees), the DPW budget proposes an average of $350 per DPW employee. This will address required and optional opportunities to participate in seminars and classes in their field of expertise (approximately 2 per employee) and have access to technical journals and reference material to perform their job better. 109 The CIP process that occurred last fall resulted in the Town Council approval of several important DPW projects for the SMD and CID. These included a significant pavement preservation program (chip seals and overlays), a sign replacement program, the banking of funds for drainage projects, spot safety improvements, a new traffic signal (if warranted), aerial mapping and paving of the DPW parking lot at Calle Concordia. Two projects from the 1995/96 CIP process are expected to carry over to FY 1996/97 including our local share of the ADOT project (traffic signal) at Hardy and Oracle due to delays in ADOT funding. A new project is a 94% PAG funded improvement at Hardy and Northern. A new project proposed for consideration (outside of the CIP process) is to reconstruct the failing pavement on Golden Gem Place and Golden Gem Drive in Copper Creek subdivision. This was discovered after the recent annexation and recently studied to determine the extent of repair/reconstruction required. Machinery and equipment proposed in the budget include items to facilitate safe and efficient operations by the mechanic, a new computer, radios to replace the cellular phones currently used by SMD employees and a shoulder box to improve the quality and service life of the shoulder grading done along uncurbed streets. Discussion on Existing Positions and Programs Terminated: No positions or programs are to be terminated. 110 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $390,299 $364,893 $466,001 $446,888 OPERATIONS&MAINTENANCE 727,702 666,102 465,200 348,750 CAPITAL OUTLAY 846,675 493,500 1,300,700 1,123,700 DEBT SERVICE 22,430 22,430 22,430 22,430 CONTINGENCY/RESERVE 0 0 470,250 495,250 TOTAL EXPENDITURES $1,987,106 $1,546,925 $2,724,581 $2,437,018 111 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $287,023 $268,211 $361,801 $336,964 Overime Pay 6,000 6,000 6,000 6,000 Group Insurance 27,46623,114 25,000 34,924 _ .. Social Security 22,415 20,440 22,000 24,859 Retirement Contributions 20,513 15,628 17,000 23,587 Unemployment Compensation 1,950 1,500 1,700 2,250 Workers'Compensation 24,932 30,000 32,500 18,304 Other Employee Benefits 0 1 0 0 0 TOTAL PERS'L EXPENDITURES $390,299 $364,893 $466,001 $446,888 112 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0.67 0.25 $14,875 0.4 $23,780 Assistant Town Engineer 0.75 0.50 22,500 0.5 22,500 Street Maintenance Supervisor 1 1 32,100 1 32,046 Crew Foreman 2 2 52,800 2 52,495 Heavy Equipment Operator 2 2 49,100 2 49,038 Civil Eng.Intern-Part Time 2 0 0 0 0 Laborer 3 3 51,700 3 51,619 Clerk Typist 1 0.45 6,840 0.5 7,457 • .- Records Records Clerk 0.5 0.45 9,087 0.5 9,896 Civil Engineer/Capital Impr. 0 0.90 38,160 1 40,000 Civil Engr.Tech/Capital Impr. 0 0.90 23,850 1 26,484 Mechanic 0 0.40 12,000 0 0 Construction Inspector 0 0.30 9,000 0 0 CADD/GIS 0 0.33 10,000 0 0 . Receptionist 0 0.25 4,160 0 0 Temporaty Labor 0 0.50 8,400 0.5 8,400 SUBTOTALS 12.92 13.23 344,572 12.4 323,715 MERIT 17,229 9 13,249 9 TOTAL-SALARIES&WAGES 12.92 13.23 $361,801 12.4 $336,964 113 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 1 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $0 $0 $200 $200 Consultants 142,000 } 89,000 182,000 92,000 Water&Sewer 8,000 6,200 0 0 Custodial&Landfill Fees 5,000 . 4,000 5,000 5,000 Vehicle Repair&Maintenance 6,000 8,300 11,200 10,000 Equipment Repair&Maintenance 17,000 14,000 24,100 12,100 Building Repair&Maintenance 1,000 2,500 1,000 1,000 Grounds Repair&Maintenance 18,000 , 15,000 15,000 15,000 Street Maintenance 50,000 49,000 69,000 55,000 Street Improvements: First Ave. 160,000 160,000 0 0 Lambert Lane 65,000 65,000 0 0 Copper Creek 85,000 85,000 0 0 Curbs&Drainageways 10,000 10,000 10,000 10,000 Sidewalk Improvements 0 0 10,000 10,000 Utilities 2,250 0 7,000 7,000 Maint/Janitorial 650 0 650 650 Rentals 10,000 4,000 10,000 7,000 Insurance 39,002 39,002 40,000 53,870 Communication&Postage 4,000 4,000 5,100 4,500 Advertising 1,200 500 1,200 750 Printing&Binding 400 3,600 500 4 500 Travel&Training 3,700 _ 3,700 , 9,650 4,850 Memberships&Subscriptions 500 I 500 1,700 1,330 Office Supplies 2,000 1,400 2,000 2,000 Electricity(Street Lights) 13,000 17,500 28,000 28,000 r Gasoline&Oil 6,000 7,000 7,000 4 7,000 Non-capitalized Equipment 5,000 1 4,000 6,400 4 5,000 Uniforms 3,000 I 3,900 3,500 3,500 Field Supplies 10,000 9,000 10,000 10,000 Safety 0 0 5,000 2,500 Public Transit 60,000 60,000 0 0 TOTAL O&M EXPENDITURES $727,702 $666,102 $465,200 $348,750 114 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Engineer ICMA Conference $600 $0 Town Eng/Asst.TE APWA Regional Conference 600 i 600 Civil Engineer ASCE Regional Conference 450 450 DPW Staff General Training(16 employees&$450) 7,200 3,200 . DPW Staff Misc. Mileage 100 100 . Town Eng.or Asst.TE AZ Leadership Conference 200 0 Maint.Supervisor Equipment Auctions/Phx/TBD 500 500 TOTAL $9,650 $4,850 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW Town APWA-New/Renwal $150 $150 TE,ATE,CE,CET ASCE-New/Renewal 300 300 Town Engineer 4 ICMA-New 70 0 Town ATSA-Renewal 50 50 Civil Engineer ITE-Renewal 150 150 DPW Staff Local Publications-Renewal 120 120 Civil Engineer WTS-Renewal 60 60 DPW Staff Books/Library-New 500 500 DPW Staff On-Line Access-New 100 0 Town Engineer/Asst.TE Service Clubs 200 4 0 TOTAL $1,700 + $1,330 115 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $669,300 I $408,500 Machinery&Equipment 141,500 45,000 Vehicles 35,875 40,000 Improvements: 95/96 Approved Budget(Carryover): Maintenance Bldg. lmpr. $25,000 $0 Hardy/Oracle Signal (Impr.) 220,000 220,000 96/97 CIP Approved (HURF): Al: Pavement Preservation Progr. 170,000 170,000 A2: Spot Safety Improvements 100,000 50,000 A13: Rockridge Apts.Access 25,000 25,000 A3: Sign Replacement Program 10,000 10,000 96/97 CIP Capital Account A19: Rancho Feliz Drain. (Bank) 40,000 40,000 A28: DPW Parking Lot 25,000 25,000 A27: Aerial Mapping 33,000 33,000 A24: Traffic Signal (TBD) 120,000 120,000 A8: Drainageway Relocation (Bank) 15,000 15,000 Al 1: Autumn Hill Left Turn Bays 65,000 65,000 96/97 Grant Fund (94%G;6%HURF): Hardy/Northern Realignment 300,000 300,000 96/97 Other Capital Outlay: Golden Gem Place and Drive 40,000 40,000 Machinery&Equipment: 95/96 Approved Budget(Carryover) Aerial Mapping 100,000 0 96/97 Other Capital Outlay: Computer/Printer 2,000 0 Radios(6) 3,000 3,000 Shoulder Box 7,000 7,000 Emergency Lights 200 200 Map Racks 500 500 TOTAL CAPITAL OUTLAY $846,675 , $493,500 l $1,300,700 $1,123,700 116 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Lease Purchase-Sweeper $22,430 $22,430 $22,430 $22,430 CONTINGENCY/RESERVE: 0 0 0 25,000 Annexation Area 2A 0 0 Routine Maintenance 27,750 27,750 Personnel 42,000 42,000 Equipment 40,000 40,000 Transit Service 8,250 8,250 Pavement Rehab./Drainage 36,750 36,750 Administration 15,500 15,500 Mountainside Ave.Extension: ROW(Min.) 60,000 60,000 Design/Inspect 15,000 15,000 Construction 125,000 125,000 Contingency (10%) 20,000 20,000 Magee Bike Lanes 80,000 80,000 TOTAL DEBT SERVICE/CONT. $22,430 $22,430 $492,680 $517,680 117 TOWN OF ORO VALLEY PUBLIC WORKS LOCAL TRANSPORTATION ASSISTANCE FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town's Department of Public Works (DPW) has 7 functional divisions: (Street Maintenance, Paratransit, Capital Improvements, Development Services, Water Utility Canada Hills (WUD-CH), Water Utility Rancho Vistoso WUD-RV) and Administration. All of Paratransit (PTD) is proposed to be funded with LTAF revenues. Because of the addition of the Paratransit Division, (PTD) to the DPW family, the PTD is proposed to be funded by Local Transportation Assistance Funds (LTAF) as a separate budget. Previous budgets have co-mingled HURF and LTAF revenues as well as street maintenance and transit expenses. There is some sharing of expenses with the funding sources (General fund and water enterprise fund) of the other divisions. The DPW has to date been peripherally involved in mass transit and paratransit. An intergovernmental agreement currently exists between the City of Tucson and the Town of Oro Valley for the provision of fixed route transit along Oracle Road and paratransit within the ADA mandated service area. The budget for the new PTD of the DPW addresses the continuation of the SunTran contract for fixed route service along Oracle Road and the issues involved in starting a new community service (paratransit). Volunteers will be used extensively to keep expenses at a minimum. The paratransit service will be available to all Oro Valley residents who are certified as ADA eligible or who are transportation dependent. The paratransit service will operate on an advance reservation basis. All trips will be prepaid using a coupon/ticket system. A Transportation Coordinator will be hired to recruit volunteers, supervise the operations of the paratransit services and seek outside funding. Volunteers will be used as drivers and dispatchers. Minivans adapted to ADA standards will be leased to minimize capital outlay. Maintenance is included in the lease costs. Basic office operation expenses will need to be incurred. It is expected the PTD will be able to utilize existing DPW space or new space related to the water utility office relocations. Training will be essential to the new employee and volunteers, especially in the area of driving skills and customer service. Both of these areas will relate directly to the success of the paratransit program. Discussion on Existing Positions and Programs Terminated: No positions are to be terminated. Only the existing contract with the City of Tucson for the VanTran paratransit service will be terminated. 137 TOWN OF ORO VALLEY PUBLIC TRANSPORTATION FUND PUBLIC WORKS FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT 1 MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $28,288 $28,288 OPERATIONS&MAINTENANCE 0 0 78,900 78,900 CAPITAL OUTLAY 0 0 46,000 46,000 OTHER FINANCING USES 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $0 1 $0 $153,188 $153,188 138 TOWN OF ORO VALLEY PUBLIC WORKS PUBLIC TRANSPORTATION FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Salaries&Wages $0 $0 $21,000 $21,000 Overtime Pay 0 0 0 0 Group Insurance 0 0 2,865 2,865 Social Security 0 0 1,607 1,607 Retirement Contributions 0 0 1,470 1,470 Unemployment Compensation 0 0 150 150 Worker's Compensation 0 0 1,196 1,196 Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $0 $0 $28,288 $28,288 139 TOWN OF ORO VALLEY PUBLIC WORKS PUBLIC TRANSPORTATION FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Volunteer Coordinator 0 1 $21,000, 1 $21,000 i , , • . , . • , , SUBTOTALS 0 1 21,000 1 21,000 .„,.....__...,..........................._....„.. MERIT iiiiiiiiiiiiliiiiiiiiiiininiiiiiiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! 0 filiii!iii!iiiiiiiiiii!,!iiiiiiiiiiiiiiiiii!iiiiiiiiiiii 0 TOTAL-SALARIES&WAGES 0 1 I $21,000 1 $21,000 1 4 0 TOWN OF ORO VALLEY PUBLIC WORKS PUBLIC TRANSPORTATION FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Vehicle Repair&Maintenance $0 $0 $18,000 $18,000 Gasoline&Oil 0 0 20,000 20,000 Office Supplies 0 0 2,000 2,000 Advertising 0 0 2,500 2,500 Sun Tran Services 0 0 36,400 36,400 TOTAL O&M EXPENDITURES $0 $0 $78,900 $78,900 141 TOWN OF ORO VALLEY PUBLIC WORKS PUBLIC TRANSPORTATION FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Machinery&Equipment: $0 $0 (4) Radios $4,000 $4,000 Computer Equipment 3,000 3,000 Vehicles: (3) Used Mini-Vans 39,000 39,000 TOTAL CAPITAL OUTLAY $0 $0 $46,000 i $46,000 142 TOWN OF ORO VALLEY LA CANADA DRIVE DEVELOPMENT IMPACT FEES CAPITAL PROJECTS FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On October 26, 1994, the Town Council approved a development impact fee ordinance for the La Canada Drive Benefit Area. This fund is used to account for the development impact fees collected from this ordinance and Town contributions for various improvements to La Canada Drive. These projects will be funded through Fiscal Year 2000/01. There is currently a committee evaluating other development fee structures and potential projects on several key arterials in Oro Valley. This effort may lead to a recommendation by the committee to the Town Council. That will allow the activities listed below to occur. Discussion on New Positions, Programs and Major Capital Outlay Requests: The construction of the first phase of the La Canada Drive project is expected to begin in the fall of 1996. It will be funded by an ADOT grant (80%) and this impact fee fund (20%). The design of the next phase is set to begin in the next fiscal year to keep the project phasing sequence on cycle. Additionally, an indepth traffic study is a necessary first step to begin to develop the project extending La Canada Drive from Tangerine to Moore in anticipation of traffic demands created by continuing development of the western neighborhoods in Rancho Vistoso. 143 TOWN OF ORO VALLEY PUBLIC WORKS LA CANADA DRIVE DEVELOPMENT IMPACT FEES FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL La Canada/Lambert Lane Signal $135,000 $200,000 0 0 La Canada Naranja-Lambert FAU 65,000 $0 120,000 120,000 Consultants-La Canada Drive 42,000 42,000 200,000 200,000 SUBTOTAL: EXPENDITURES 242,000 242,000 320,000 320,000 CONTINGENCY/RESERVE: 0 2,843,168 2,843,168 TOTAL DEBT SERVICE/CONT. $242,000 I $242,000 $3,163,168 1 $3,163,168 I 144 TOWN OF ORO VALLEY GENERAL ADMINISTRATION ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $0 $0 OPERATIONS&MAINTENANCE 0 0 0 0 CAPITAL OUTLAY 0 _ 0 0 0 OTHER FINANCING USES 0 0 0 0 CONTINGENCY/RESERVE 0 0 154,000 154,000 r-- TOTAL EXPENDITURES $0 $0 $154,000 $154,000 145 TOWN OF ORO VALLEY GENERAL ADMINISTRATION ATERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $0 $0 $154,000 $154,000 TOTAL DEBT SERVICE/CONT. $0 $0 $0 $154,000 146 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Oro Valley Magistrate Court's function is to operate a model municipal court which administers justice in an efficient and effective manner as well as demonstrating concern for the public by treating them with dignity, respect and fairness. Discussion on New Positions: Court Services Clerk I position requested. Proposed salary: $14,500 Computer for new clerk: $2,500 Additional Office Space: We will begin application process to the Supreme Court for use of our local JCEF funds to purchase modular units and create working space for a new clerk and improve current space. (approx cost: $9,000). Current local fund balance is approximately $16,000. Justification for a new clerk includes: Increase in citation volume. OVPD hiring 5 new patrol officers. Increased responsibility for Community Service Program. Implementation of ATS Program and Probation. Increase in Zoning Violations. See flow charts/statistics for details regarding increase impact. (See Annexation details) Programs: Visit local high schools educating youth groups regarding the consequences of a DUI arrest, including insurance taws, Judge's sentencing, responsibilities and personal experiences. Automate the Court to increase efficiency. Work with employees in the areas of time management, organizational skills and team building. Set individual and team goals for the department. Working with the Arizona Supreme Court to implement new statewide court software and totally automate current manual receipting procedures. Personnel/Court to evaluate positions and salaries of staff to make sure there is parity with other Town employees and other courts. Participate in Traffic Safety Committee projects to reduce traffic injuries and fatalities in our community. Capital Outlay Requests: $19,500 (1) Pentium 75 16MB RAM 540HD Computer: $2,500 New clerk will need a computer. AZ Supreme Court suggested Pentium 75 to meet the criteria of the state-wide configurations. WINDOWS 95 Upgrade for department: $7,000 Capital Improvements: $10,000 Judge/Courtroom Bench 28 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $205,214 $195,822 $225,363 , $203,248 OPERATIONS&MAINTENANCE 60,935 56,612 63,112 57,897 CAPITAL OUTLAY 4,889 , 3,320 19,500 17,162 DEBT SERVICE 0 0 0 , 0 CONTINGENCY/RESERVE 7,140 0 26,120 20,000 r TOTAL EXPENDITURES $278,178 $255,754 $334,095 $298,307 29 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $162,090 $156,115 $180,144 $163,476 Overtime Pay 1,600 1,600 0 0 Group Insurance 15,733 14,036 . 17,609 14,768 Social Security/Medicare 12,722 i 11,787 13,429 12,202 Retirement Contributions 11,642 10,934 12,625 11,443 Unemployment Compensation 900 } 900 1,050 900 Workers'Compensation 527 450 506 459 Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $205,214 $195,822 $225,363 $203,248 30 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Court Administrator 1 1 $28,528 1 $28,533 Court Clerk 1 1 19,423 1 19,219 Court Services Clerk I 1 1 16,411 1 16,412 Accounting Clerk 1 1 20,152 1 19,998 Court Services Clerk II 1 1 20,494 1 20,502 Magistrate 1 1 53,000 1 53,000 Court Services Clerk I 0 1 14,500 0 0 SUBTOTALS 6 7 $172,508 6 $157,664 MERIT 7,636 5812 )0iIIIPM TOTAL-SALARIES&WAGES 6 7 $180,144 6 $163,476 31 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $5,000 $3,500 $5,000 $4,000 Consultants 1,200 1,200 1,200 1,200 Outside Legai Fees 20,000 18,000 20,000 17,600 Other Professional Services 5,800 . 4,000 5,800 5,000 Jury Fees 1,000 500 500 500 Equipment Repair&Maintenance I 2,500 2,500 2,500 2,500 Insurance 9,412 9,412 9,412 10,497 Communications&Postage 2,900 • 2,900 2,900 2,900 Printing&Binding 3,000 4,000 4,000 4,000 . Travel&Training 3,800 4,000 6,100 4,000 Memberships&Subscriptions 1,223 1,500 1,600 1,600 Office Supplies 5,000 5,000 4,000 4,000 Miscellaneous Other Operating 100 100 100 100 TOTAL O&M EXPENDITURES $60,935 $56,612 $63,112 $57,897 32 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Judge ABA Conference,Orlando,Florida $1,000 Judge State Bar Conference,Phoenix,AZ 600 Court Administrator NACM Annual Conf.Washington, D.C. 1,500 Department Arizona Courts Assoc.-Flagstaff 2,500 Department Human Relations 1-day Seminars 500 TOTAL 6,100 $4,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW Judge Arizona Magistrates Association-R $25 $25 Judge Arizona Revised Statutes-R $1,000 $1,000 Judge Pima County Bar Association-R 60 60 Judge Arizona State Bar Association-R 100 100 Judge National Association Women Judges R 100 100 Court Administrator Nat.Assoc.Court Management-R 75 75 Department AZ Courts Assocation-R 60 60 , r Department Office Hours-R 150 150 Court Clerk Arizona Interpreters Association R 30 30 TOTAL $1,600 $1,600 33' TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL T Machinery&Equipment $4,889 $3,320 Pentium 75 Computer $2,500 $0 Windows 95 Dept.Upgrade(CIP) 7,000 7,162 IMPROVEMENTS Judges Bench (CIP) 10,000 10,000 TOTAL CAPITAL OUTLAY $4,889 $3,320 $19,500 $17,162 34 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $0 CONTINGENCY/RESERVE: 7,140 0 6,120 $0 ANNEXATION/CONTINGENCY 0 0 20,000 20,000 TOTAL DEBT SERVICE/CONT. $7,140 $0 $26,120 $20,000 35 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Manager is responsible for the proper administration of the Town and serves as the administrative head of government under control and direction of the Town Council as provided under Section 3-2-1 of the Town Code. Discussion on New Positions, Programs and Major Capital Outlay Requests: Due to the increasing workload of the Human Resources Director, we are proposing that the part-time Clerk Receptionist position (Clerk's department) be upgraded to a full time position with the additional hours charged to the Manager's budget. We envision that this individual would work two days per week with the Human Resources Director and three days per week as the Clerk's Receptionist. Upgrade to Windows $5,025 Per the Town's recently adopted CIP, the Manager's office is requesting that this department install Windows 95 on all of our machines. Additionally we are requesting that our word processing & spreadsheet software be upgraded to the most current version. 486DX-66 $1,600 The Human Resources Director currently has a 386 computer which does not have the speed nor the memory capability to house various Personnel software. 486 Laptop Computer $2,300 The 386 currently used by the Manager's Office, Planning & Zoning, and Development Review Board is showing signs of malfunction. The computer company which this machine was purchased from is no longer in business, with the owners having left the state. Many components within this machine are "cloned" parts and therefore it has been recommended that rather than spend money on repairs, we invest in a name brand system. Sport Utility Vehicle $30,000 The Town Manager is requesting funds to purchase a Suburban type vehicle for town business purposes, tours of the community by out of town economic development interest and town business trips. Discussion on Existing Positions and Programs Terminated: There have been no programs terminated with the Manager's office. 36 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $229,625 $227,811 $250,417 $241,560 OPERATIONS&MAINTENANCE 18,835 28,290 30,711 30,043 CAPITAL OUTLAY 3,900 3,500 9,125 6,825 DEBT SERVICE 0 0 0 0 CONTINGENCY/RESERVE 10,000 10,000 10,000 10,000 6 1 TOTAL EXPENDITURES $262,360 $269,601 $300,253 $288,428 37 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 1 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $193,063 1 $192,052 $209,131 $202,221 Group Insurance 7,044 7,235 9,561 8,797 Social Security 14,769 13,963 15,749 15,220 Retirement Contributions 13,516 13,411 14,639 14,155 Unemployment Compensation 600 600 750 600 Workers'Compensation 633 550 587 567 Other Employee Benefits 0 0 0 0 1 TOTAL PERS'L EXPENDITURES $229,625 $227,811 $250,417 $241,560 38 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR ( 1996-1997 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Manager 1 1 $77,884 1 $79,366 Administrative Assistant 1 1 27,923 1 27,923 Human Resources Director 1 1 38,448 1 38,448 Governmental Relations Administrator 1 1 47,843 1 47,843 Clerk/Receptionist 0 0.4 5,932 0 0 *Split w/Clerk's Office SUBTOTALS 4 4.4 198,030 4 193,580 MERIT 11,101 01 8,641 TOTAL-SALARIES&WAGES 4 4.4 $209,131 4 $202,221 39 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Svcs. 0 $0 $900 $900 Equipment Repair&Maintenance 500 400 500 500 Communications&Postage 1,000 1,700 1,500 1,500 Recruitment-Advertising 5,000 12,000 7,000 7,000 Recruitment-Postage 2,000 2,000 3,000 3,000 Recruitment-Relocation Expenses 3,000 3,000 2,000 2,000 Printing&Binding 500 400 1,200 1,200 Travel&Training 3,875 5,500 7,480 4,600 Memberships&Subscriptions 1,860 1,860 2,831 2,543 Office Supplies 1,000 1,100 1,200 1,200 Tuition Reimbursement 0 0 3,000 3,000 Miscellaneous Other Operating 100 330 100 100 Other Professional Services 0 0 0 2,500 TOTAL O&M EXPENDITURES $18,835 ! $28,290 $30,711 $30,043 40 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Manager ICMA Conf.-Washington,DC $1,500 $0 Town Manager League Conf.-Flagstaff,AZ 750 750 Town Manager ACMA Summer Conf.-Tucson,AZ 150 150 Town Manager ACMA Winter Conf.-TBD 450 450 Town Manager Other as Needed 200 200 Admin.Asst. AZ Municipal Mgmt.Asst.Assn.-Misc. 100 100 Admin.Asst. Software Training/Other 500 250 Personnel Director Misc.Other-Local 500 500 Govt. Relations League Conf.-Flagstaff.AZ 300 300 Govt.Relations AZ Hydrologic Conf.- 380 0 Govt.Relations Cambridge Institute Seminar- 300 0 Govt. Relations State Agency Meetings 500 500 Govt.Relations Local Seminars&Teleconferences 400 200 Govt.Relations Misc.Software Training 200 200 Govt.Relations State&Federal Grant Seminars 500 250 Department Mileage 750 750 TOTAL $7,480 $4,600 $0 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW Town Manager ICMA-Renewal $608 $608 Town Manager ACMA-Renewal 90 90 Town Manager Local Publications(incl. Newspapers)-Renewal 375 375 Town Manager Rotary Dues-New 460 460 Admin.Asst. AMMAA-Renewal 25 25 Personnel Director IPMA-Renewai 150 150 Personnel Director NESRA-Renewal 150 150 Personnel Director Human Resources Guide-Renewal 400 400 Govt. Relations AWWAA-Renewal 85 85 Govt. Relations AZ Pollution Control-Renewal 25 25 Govt. Relations AZ Hydrological Society-Renewai 75 75 Govt.Relations Capital Times 100 100 Department AZ Daily Star Starnet-Renewal (Internet) 288 0 TOTAL $2,831 $2,543 , $0 41 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $3,900 $3,500 Upgrade to Windows $5,025 $5,025 486 w/Modem(H.R.D.) 1,800 1800 486 Laptop Computer2,300 0 TOTAL CAPITAL OUTLAY $3,900 $3,500 $9,125 , $6,825 42 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY , CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: CONTINGENCY/RESERVE: Manager's Contingency $10,000 $10,000 $10,000 $10,000 ' TOTAL DEBT SERVICE/CONT. $10,000 i $10,000 $10,000 , $10,000 $0 43 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Finance Department is responsible for all financial activities of the Town including accounting, budget development, coordination and analysis, financial statement preparation, audit coordination, assessment district billing, managerial reporting, economic development, water related issues, sales tax compliance and participation in a variety of other administrative projects. The Department also coordinates the Town's risk management program and acts as a purchasing agent for the Town. The Department has a staff of six employees including a Finance Director, Accountant II, Accountant I, Accounting Clerk, Economic Development Administrator and a Secretary. Discussion on New Positions, Programs and Major Capital Outlay Requests: The Finance Department is requesting a Senior Accountant Position for FY 1996/97. A Senior Accountant position is needed due to the increased workload and technical issues that arise due to the addition of the two water companies. This position will be responsible for the development of the town's operating budget, capital improvements plan and Comprehensive Annual Finance Report. The position will be directly involved in the conversion of the existing governmental accounting software to a new personal computer based software system. The Senior Accountant will be responsible for researching and interpreting sales tax, accounting and financial reporting issues. The Finance Department is requesting the purchase of a copier and a laser printer. This is due to the increase in personnel in the Administration building using these machines. The copier is usually being used by the Town Clerk's department for at least one and a half days when the packets are due for distribution. The laser printer is frequently unavailable due to large printing jobs being done by either the Town Clerk's or Town Manager's office. Discussion on Existing Programs: The Finance Department was given approval in the FY 1995/96 budget for the purchase of a new governmental accounting software package. During the Capital Improvements process for FY 1996/97 a townwide conversion to a windows environment was approved. It was decided that it would be practical to wait until the town converts to windows and purchase a windows based governmental accounting software package in FY 1996/97. This was approved in the Capital Improvements Plan for FY 1996/97. 44 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET I ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $247,950 $208,762 $260,741 $257,564 OPERATIONS&MAINTENANCE 25,800 34,515 48,560 37,798 CAPITAL OUTLAY 29,200 6,000 i 41,702 33,212 DEBT SERVICE 0 0 , 0 0 ,---- CONTINGENCY/RESERVE --CONTINGENCY/RESERVE 0 0 , 0 0 TOTAL EXPENDITURES $302,950 $249,277 1 $351,003 $328,574 45 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1 1996-97 COUNCIL DESCRIPTION BUDGET1 ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $197,895 $170,688 $211,623 $208,873 Overtime Pay 0 439 0 0 Group Insurance 18,502 12,383 17,036 17,021 Social Security 15,138 12,879 15,774 15,563 Retirement Contributions 13,853 11,109 14,814 14,621 . Unemployment Compensation 900 900 900 900 Workers'Compensation 662 364 594 a 586 Other Employee Benefits 1,000 0 0 0 TOTAL PERS'L EXPENDITURES $247,950 1 $208,762 $260,741 $257,564 46 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZE POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Finance Director 1 1 $61,567 1 $61,567 Accountant II 1 1 31,895 1 31,895 Accountant I 1 1 26,339 1 26,339 Accounting Clerk 1 1 20,278 1 20,278 Economic Development Administrator 1 1 42,000 1 42,000 , Secretary 1 1 18,818 1 19,500 Senior Accountant 0 1 0 0 0 SUBTOTALS 6 7 200,897 6 201,579 MER 1 6 gli:i.i:iiiinini!iiii.i.i!ii 94 MERIT 0 72 hgliNgEA TOTAL-SALARIES&WAGES 6 7 $211,623 6 $208,873 47 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET 1 ACTUAL REQUEST REVIEW APPROVAL Consultants $0 $5,080 $4,300 $2,500 Other Professional Services 8,400 8,000 10,560 9,560 Equipment Repair&Maintenance 3,600 4,110 4,365 4,365 Communications&Postage 1,900 2,000 2,300 2,300 , Printing&Binding 1,975 2,600 8,245 3,245 Travel&Training 5,100 5,100 9,250 6,000 Memberships&Subscriptions 975 1,290 1,635 1,923 Office Supplies 3,000 6,000 6,600 6,600 Non-Capitalized Equipment 750 235 1,205 1,205 Miscellaneous Other Operating 100 I 100 100 100 TOTAL O&M EXPENDITURES $25,800 $34,515 $48,560 $37,798 1 48 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING.MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUESTREVIEW APPROVAL . Finance Director Governor's Rural Development Conf.- Page,Az. $600 Accountant I Advanced Governmental Acct.-Minneapolis, MN 1,500 Accountant II Intermediate Governmental Budgeting 1,500 Staff Software Training 1,000 Economic Dev.Admin. Az.Assoc.of Economic Dev.-Prescott,Az. 1,000 Economic Dev.Admin. UofA Economic Dev.Conference-Tucson,Az 750 Economic Dev.Admin. GTEC/GTSPED-Tucson.Az. 300 Staff Misc.-Mileage 900 Finance Director Arizona Finance Officers Assoc. 400 Finance Director Risk Management Seminars 800 Accountant II Unified Audit Committee Meetings 500 TOTAL $9,250 $6,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW Fin.Dir&Acct.II GFOA; Renewal $300 $300 Finance Director ICMA;Renewal 475 475 Library Governmental GAAP Guide; Renewal 225 225 Library GAAP Guide;Renewal 225 225 Finance Director AFOA; Renewal 50 50 Econmic Dev.Admin. Inside Tucson Business;New 35 35 Econmic Dev.Admin. Az.Dept of Commerce Training; New 175 175 Econmic Dev.Admin. Misc.; New 150 150 Econmic Dev.Admin. Internet 0 288 TOTAL $1,635 $1,923 49 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL i Machinery&Equipment $29,200 $6,000 Copier $6,000 $0 Laser Printer 1,500 0 Governmental Accting Software(CIP) 25,300 $25,300 _ I Windows 95 Conversion (CIP) 7,912 7,912 Lanier Recorder 740 0 Desk and Left Return 250 0 t TOTAL CAPITAL OUTLAY $29,200 $6,000 $41,702 $33,212 50 TOWN OF ORO VALLEY LEGAL SEIZURES & FORFEITURES FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Legal Department handled forfeitures cases for the Town up until June of 1993. At this time there was a change in the laws and our department was no longer authorized to prosecute these cases. Any remaining funds are the results of those earlier cases. Discussion on New Positions, Programs and Maior Capital Outlay Requests: Any money allocated to the Legal Department from this account is left over from the older forfeiture cases that are now closed. This money must only be spent for law enforcement purposes and must bear some relation to racketeering offenses. In order to use these funds a proposal must be submitted to the County Attorney's office and approved by this agency. The Legal Department intends to use $1000 for community education programs, specifically Stop Handgun Violence in conjunction with Pima County and a local Gang Education Program. Again, all of these items comply with the federal and state regulations limiting their use to law enforcement purposes. The remaining funds are kept in the Pima County Attorney's Office sub- account as a "contingency" account. 59 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED 1 DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $0 $0 OPERATIONS&MAINTENANCE 0 0 1,000 1,000 CAPITAL OUTLAY 4,100 4,100 , 0 0 DEBT SERVICE 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 . TOTAL EXPENDITURES I $4,100 I $4,100 t $1,000 $1,000 60 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1995-1996 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1994-1995 ESTIMATED DEPARTMENT MANAGER 1995-96 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Stop Handgun Violence-Pima County $500 $500 Gang Education-O.V. 500 500 TOTAL O&M EXPENDITURES $0 $0 $1,000 $1,000 61 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL I REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $0 $0 OPERATIONS&MAINTENANCE 15,852 24,792 0 14,560 CAPITAL OUTLAY 6,115 7,500 0 16,400 DEBT SERVICE 0 0 0 0 OTHER FINANCING USES 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $21,967 $32,292 $0 $30,960 90 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 i ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Travel&Training $6,293 $6,900 $0 $1,750 Memberships&Subscriptions 445 445 0 345 Field Supplies 5,025 5,025 0 5,275 Miscellaneous Other Operating 3,479 11,412 0 6,080 Printing&Binding 260 260 0 360 Office Supplies 350350 0 350 t Non-Capitalized Equipment 0 200 0 0 Communications&Postage 0 200 0 400 f TOTAL O&M EXPENDITURES 1 $15,852 $24,792 $0 $14,560 91 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Dare Officer AZ DARE Conference-In State $0 $150 Dare Officer Training Videos;Various 0 600 Dare Officer National DARE Conference-Out of State 0 1,000 TOTAL $0 $1,750 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW SWAT NTOA Membership Dues-Renewal $0 $100 K9 Units NNDDA/ALEKA Dues-Renewal 0 200 DARE. National Dues/State Dues-Renewal 0 45 TOTAL $0 $345 92 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $6,115 $7,500 $0 Colt Rifles w/Surefire Lights&Mts. (2) $0 $2,000 Aimpoint 5000 Sighting Sys. (2) 0 600 Ballistic Raid Vests(2) 0 2,200 Pro Tech Spectra Helmet w/Ballistic Face Shield (2) 0 900 Shotguns for Non-Lethal (2) 0 800 Dual Purpose Dog (fully trained) 0 7,500 Full Body Bite Suit 0 1,400 Project Stacker&Cassette Dissolver 0 1,000 TOTAL CAPITAL OUTLAY $6,115 $7,500 $0 $16,400 93 TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Building Safety is a function of Development Services. Site Development plans, grading, retaining walls, fire lanes, etc. are routinely reviewed by this department for their impact on buildings. We coordinate our work with Planning & Zoning and Public Works. Building Safety Department coordinates all facets of building plan reviews for Code conformance and the subsequent inspections process for construction for code conformance. All residential building plans including apartment complexes are reviewed in house and all residential construction inspections are done by Town staff. Residential construction activity accounts for 95% of the work load. Commercial building plans are reviewed by outside consultants for conformity to the Plumbing, Mechanical, Electrical and Structural Code. The Building and Fire Safety reviews are done in-house. The Swimming Pool and Spa Code enforcement are the responsibility of this department. This department also reviews the current editions of the Uniform Building, Plumbing, Mechanical and Electrical Code and makes recommendations for amendments and ultimate adoption. The Town has adopted the 1994 edition of the Uniform Building Code, the 1994 Uniform Plumbing Code, the 1994 Uniform Mechanical Code, the 1994 Uniform Fire Code and the 1993 National Electrical Code. The Building Official acts as Contract Administrator for new building construction. 3J1° Discussion on New Positions, Programs and Major Capital Outlay Requests: The Building Safety Department is currently issuing an average of 130 building p= mits per month and is generating a revenue of approximately $95,000 per month. By surv:. . the contractors and developers currently doing business in the Town and estima the number of custom houses, apartment projects and miscellaneous remodelings, addit-- s,!swimmingools d etc., it is estimated that the construction activitywill incre se Win FY 1994/54.' spas, Requests for inspections will increase from 80 to 100 per day to 95 to er day. We wiles respond to these requests with the equivalent of 5 inspectors. The Chief But spector will be in the office reviewing plans. This department has purchased a new permit and inspection tracking system which will increase the efficiency and accuracy of the clerical and records part of the Building Safety department. Some travel and training is always necessary to keep our staff up to date with the new codes. Certification of the building inspectors is made possible with this training. Discussion on Existing Positions and Programs Terminated: Our present full-time staff includes of a Building Official, a Chief Building Inspector, four full-time building inspectors, a permits coordinator and full-time and part-time clerk/receptionists. The Chief Building Inspector will assist the Building Official in reviewing plans for conformance with the codes and subsequent issuance of building permits. The department needs a compact truck for each of its inspectors. One additional part-time clerk/receptionist is needed. Additional building space would not be required for this position. 94 TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $327,603 i $326,820 $336,611 $345,194 OPERATIONS&MAINTENANCE 33,180 37,440 39,375 37,725 CAPITAL OUTLAY 600 1,200 9,350 8,748 DEBT SERVICE 0 0 0 0 CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $361,383 $365,460 $385,336 , $391,667 95 TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $261,131 $262,895 $267,836 $278,115 Overtime Pay 1,500 1,500 0 0 Group insurance 21,224 20,635 23,004 22,970 Social Security/ Medicare 20,091 19,786 21,763 20,751 Retirement Contributions 18,384 17,354 19,300 18,889 Unemployment Compensation 1,350 1,350 1,500 1,350 Workers'Compensation 3,923 3,300 3,208 3,119 Other Employee Benefits 0 0 0 0 TOTAL PERS'L EXPENDITURES $327,603 $326,820 $336,611 $345,194 L 96 Y- TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT , Building Official 1 1 $52,888 1 $55,532 Permits Coordinator 1 1 23,149 1 24,374 Chief Building Inspector 1 1 40,277 1 42,291 Building Inspector 4 4 120,928 4 127,268 Clerk/Receptionist 1 1 15,444 1 15,446 Part-time Clerks 0.5 1 15,150 0.5 7,954 I• SUBTOTALS 8.5 9 267,836 8.5 272,865 MERIT T 5,250, TOTAL-SALARIES&WAGES 8.5 9 $267,836 8.5 $278,115 97 TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $1,500 $3,400 , $2,000 $2,000 Consultants 10,000 , 13,500 15,000 13,500 Vehicle Repair&Maintenance 1,200 600 1,000 1,000 Equipment Repair&Maintenance 2,850 3,500 4,800 5,900 q - Communications&Postage 4,000 2,400 2,700 2,700 Printing&Binding 4,000 5,000 5,000 5,000 g Travel& Trainin 4,990 4,990 4,120 1 3,420 Memberships&Subscriptions 940 500 755 705 , 1 Office Supplies 2,500 3,400 3,000 3,000 Field Supplies 1,200 100 1,000 500 Miscellaneous Other Operating 0 50 0 0 } TOTAL O&M EXPENDITURES 1 $33,180 $37,440 $39,375 $37,725 98 r- TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Building Official ICBG ABM-Minneapolis $1,000 $1,000 Chief Bldg.Inspector IAPMO Annual Meeting 700 700 Building Inspector ector(4) ICBG Advanced Training 1,200 1,200 Building Official Southern AZ Chapter ICBO 200 200 Permit Coordinator Permits Conference-Visalia,CA 700 0 Building Inspectors Southern AZ Chapter ICBO Meetings 320 320 TOTAL $4,120 $3,420 MEMBERSHIPS&SUBSCRIPTIONS , T POSITION ASSOCIATION; RENEWAL OR NEW Building Official ICBO-Renewal $160 $160 Building Official IAPMO-Renewal 160 160 Building Official IAEI-Renewal160 160 Building Inspector ICBG Southern AZ Chapter-Renewal 125 125 , Department NFPA-Renewal 100 i 100 1 Department Bits and Pieces Publication 50 0 TOTAL $755 $705 t 99 TOWN OF ORO VALLEY BUILDING SAFETY GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $600 $1,200 Computers(3) $7,500 $2,500 Software-UBC Codes on Disk 700 $700 Printer 600 400 Steel Shelving 550 550 Windows 95 Conversion (CIP) 4,598 TOTAL CAPITAL OUTLAY $600 , $1,200 $9,350 $8,748 r 100 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: General Administration comprises the services necessary for the operation and maintenance of Town facilities. Primary budget allocations include repair and maintenance of buildings and grounds, utilities, pool vehicle repair and maintenance and liability insurance premiums. General Administration is used to account for monetary transfers to other funds and an appropriated contingency amount. Discussion on New Positions, Programs and Major Capital Outlay Requests: No new positions are requested in FY 1996/97. A modular building is requested due to the shortage of office y space available for existing personnel at the town facilities. This was approved in the FY 1996/97, Capital Improvements Plan. There is a need for maintenance and modifications to the town hall facilities which includes exterior painting, cabinets and partitions. Discussion on Existing Positions and Programs Terminated: Existing positions include a full-time and part-time custodian. The maintenance supervisor in the parks and recreation division will be responsible for routine repairs and maintenance for all town facilities. 118 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL i DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $66,024 $29,691 $67,305 $50,123 OPERATIONS&MAINTENANCE 265,908 192,890 259,213 259,213 CAPITAL OUTLAY 178,750 261,000 9,700 47,980 OTHER FINANCING USES 3,874,690 2,881,491 735,481 1,359,799 , CONTINGENCY/RESERVE 935,113 0 0 3,306,209 TOTAL EXPENDITURES $5,320,485 I $3,365,072 $1,071,699 $5,023,324 119 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL , CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $52,220 $23,037 $48,501 $34,364 Overtime Pay 0 1,350 0 0 Group Insurance 5,404 _ 1,085 1,968 1,966 Social Security 3,9941,822 3,747 2,629 . Retirement Contributions 3,656 965 2,231 1,213 Unemployment Compensation 375 300 750 600 Worker's Compensation 375 1,132 2,108 i 1,351 Other Employee Benefits 0 0 8,000 8,000 1 I TOTAL PERS'L EXPENDITURES $66,024 $29,691 $67,305 i $50,123 120 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1996-1997 No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Custodian 1 , 1 $16,302 1 $17,117 Custodian 0.5 0.5 7,644 0.5 7,644 Maintenance&Repairman 1 0.5 13,520 0 0 — , Annexation Coordinator 0 1 . 5,225 1 5,225 Annexaton Petition Circulator ,.._ 0 1 3,500 1 3,500 , --- , > , SUBTOTALS 2.5 4 46,191 3.5 33,486 -,-....,—,...„.„.:.:.:.:.:.:,.:.:.:.;.:. MERIT 1•11.111111rniiiII 2,310 ligilliiiiiiiii 878 TOTAL-SALARIES&WAGES 2.5 4 $48,501 3.5 $34,364 121 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL-ORO VALLEY TOWN HALL, LA CANADA DRIVE CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Other Professional Services $0 $1,550 $0 $0 _ Water&Sewerage 6,700 6,700 7,700 7,700 Custodial&Landfill Fees 0 1,750 1,900 1,900 Vehicle Repair&Maintenance 3,200 1,000 3,200 3,200 Equipment Repair&Maintenance 14,000 6,500 8,000 8,000 Building Repair&Maintenance 12,000 6,500 10,830 10,830 Grounds Repair&Maintenance 16,200 I 12,300 13,600 13,600 Rentals 3,960 I 3,600 , 39,000 39,000 . Insurance 71,848 43,939 62,383 62,383 . Telephone Service 21,000 21,000 25,000 25,000 Advertising 0 2,700 2,500 2,500 Employee Education Reimbursement 0 0 Office Supplies 6,000 4,500 5,000 5,000 Natural Gas&Electricity 30,000 32,000 35,200 35,200 Gasoline&Oil 4,300 3,500 3,700 3,700 Non-Capitalized Equipment 1,000 1,000 1,000 1,000 , Miscellaneous Other Operating 10,000 14,000 15,200 15,200 Post Task Force Expenses 0 20,351 0 0 r Annexation Expenses 40,000 10,000 25,000 25,000 ADA Accessibility Improvements 25,700 0 0 0 I TOTAL O&M EXPENDITURES $265,908 I $192,890 $259,213 $259,213 122 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $10,750 $25,000 Improvements 157,000 225,000 Vehicles 11,000 11,000 New Partitions for Finance Dept. $4,700 $4,700 New Partitions for Dev.Servs. Bldg. 2,300 2,300 Reception Counter Dev.Servs. Bldg. 950 950 New cabinets Town Clerk Dept. 1,750 1,750 Windows 95 Upgrade-Cont. (CIP) 8,280 Adjacent Property(CIP) 30,000 TOTAL CAPITAL OUTLAY $178,750 $261,000 $9,700 $47,980 123 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 1 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OTHER FINANCING USES: Transfer to Highway Fund $874,767 $31,568 $0 $624,318 Transfer to Public Transportation Fd 0 0 31,688 31,688 Transfer to Heritage Fund Grant 150,000 1 0 150,000 150,000 Transfer to Development Services Building Fund 0 0 0 0 Transfer to Municipal Debt Service 269,378 269,378 553,793 553,793 Transfer to La Canada Drive D I FO 2,580,545 2,580,545 0 0 SUBTOTAL:FINANCING USES 3,874,690 1 2,881,491 735,481 1,359,799 CONTINGENCY/RESERVE: 935,113 0 0 3,306,209 TOTAL O.F.U./CONT. $4,809,803 1 $2,881,491 $735,481 $4,666,008 124 TOWN OF ORO VALLEY VALLE DEL ORO PAVING DISTRICT FUND DEBT SERVICE FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: This fund is used to account for principal and interest payments on the Valle Del Oro Paving District bond. This year's principal payment of $5,000 which will be made on January 1, 1996, represents the last bond payment for the district. 125 TOWN OF ORO VALLEY DEBT SERVICE VALLE DEL ORO PAVING DISTRICT FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Legal Services $0 $0 $0 $0 Advertising 200 0 0 0 SUBTOTAL:O&M 200 0 0 0 DEBT SERVICE: Interest Payments 995 500 0 0 t Principal Payment 5,000 I 5,000 0 0 SUBTOTAL:DEBT SERVICE 5,995 5,500 0 0 OTHER FINANCING USES: Transfer to General Fund 0 23,954 0 0 TOTAL EXPENDITURES $6,195 $29,454 $0 $0 126 TOWN OF ORO VALLEY NARANJA ROAD IMPROVEMENT DISTRICT FUND DEBT SERVICE FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Naranja Road Improvement District is a one mile stretch of road paving for Naranja Road between La Canada Drive and La Cholla Boulevard. This fund is used to account for principal and interest payments on the improvement district that was formed in 1989. $905,000 was financed over a 10 year period at an average coupon rate of 7.25%. Outstanding principal at July 1, 1995 is $450,000. 127 TOWN OF ORO VALLEY DEBT SERVICE NARANJA ROAD IMPROVEMENT DISTRICT FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Other Professional Services $700 $700 $700 $700 Communications&Postage 200 125 200_ 200 Advertising 400 225 400 400 Office Supplies 0 50 0 0 SUBTOTAL:O&M 1,300 1,100 1,300 1,300 DEBT SERVICE: Principal Payments 90,000 90,000 90,000 90,000 Interest Payments 32,625 32,625 26,100 26,100 SUBTOTAL:DEBT SERVICE 122,625 , 122,625 116,100 116,100 TOTAL EXPENDITURES $123,925 $123,725 $117,400 $117,400 128 TOWN OF ORO VALLEY MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 1996-1997 i DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: This fund is used to account for principal and interest payments on the certificates of participation for the Oro Valley Town Hall. $1,250,000 of certificates were issued in 1989 at a true interest cost of 6.73%. Outstanding principal at July 1, 1995 is $745,000. 129 TOWN OF ORO VALLEY DEBT SERVICE MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: , Other Professional Services $3,000 $2,500 $2,000 $2,000 DEBT SERVICE: Principal Payments-ETH 125,000 125,000 140,000 140,000 Interest Payments-ETH 49,195 49,195 41,195 41,195 Principal Payments-State Land 16,448 16,448 17,929 17,929 I Interest Payments-State Land 75,735 75,735 74,254 74,254 SUBTOTAL DEBT SERVICE 266,378 266,378 273,378 273,378 CONTINGENCY/RESERVE: 0 0 278,415 278,415 TOTAL EXPENDITURES $269,378 $268,878 $553,793 $553,793 130 TOWN OF ORO VALLEY PARKS & RECREATION HERITAGE FUND GRANT DENNIS WEAVER PARK FISCAL YEAR 1996-1997 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Town has applied for a park development grant through the Land and Water Conservation Fund/Local, Regional, and State Parks Heritage Fund Program sponsored by the Department of the Interior and Arizona State Parks inthe amount of $150,000 with a $150,000 local match. Total project cost is estimated at $300,000 in upgrades and improvements to existing Dennis Weaver Park. Improvements would include new playground equipment, picnic ramadas, sports lighting for field #1, restroom facilities upgrades, landscaping, turf establishment, and irrigation systems. Engineering and planning costs have also been included in this grant which will provide a new master plan for the park in addition to the documents needed for this first phase of renovation. 1 31 TOWN OF ORO VALLEY PARKS AND RECREATION HERITAGE FUND GRANT-DENNIS WEAVER POOL FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 I ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL OPERATIONS&MAINTENANCE CAPITAL OUTLAY OTHER FINANCING USES CONTINGENCY/RESERVE $0 0 $300,000 300,000 TOTAL EXPENDITURES $0 $0 $300,000 $300,000 132 TOWN OF ORO VALLEY PARKS AND RECREATION HERITAGE FUND GRANT-DENNIS WEAVER PARK FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $0 $0 $300,000 $300,000 • TOTAL DEBT SERVICE/CONT. $0 $0 $300,000 $300,000 133 TOWN OF ORO VALLEY OFFICE OF SPECIAL EDUCATION AND REHABILITATION FISCAL YEAR 1996-1997 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Town has applied for a park development grant through the Land and Water Conservation Fund/Local, Regional, and State Parks Heritage Fund Program sponsored by the Department of the Interior and Arizona State Parks in the amount of $150,000 with a $150,000 local match. Total project cost is estimated at $300,000 in upgrades and improvements to existing Dennis Weaver Park. Improvements would include new playground equipment, picnic ramadas, sports lighting for field #1, restroom facilities upgrades, landscaping, turf establishment, and irrigation systems. Engineering and planning costs have also been included in this grant which will provide a new master plan for the park in addition to the documents needed for this first phase of renovation. 134 TOWN OF ORO VALLEY PARKS AND RECREATION OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES GRANT FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL , OPERATIONS&MAINTENANCE , CAPITAL OUTLAY OTHER FINANCING USES CONTINGENCY/RESERVE $0 0 140,000 140,000 TOTAL EXPENDITURES $0 $0 $140,000 $140,000 - 135 TOWN OF ORO VALLEY PARKS AND RECREATION OFFICE OF SPECIAL EDUCATION ADN REHABILITATIVE SERVICES GRANT FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $0 $0 $140,000 $140,000 TOTAL DEBT SERVICE/CONT. $0 $0 $140,000 $140,000 136 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: LOCAL TAXES: Local Sales Tax $3,121,000 $3,425,000 $2,982,000 Occupancy Tax 145,000 155,000 164,000 Renters'Tax 110,000 110,000 135,000 Cable Franchise 80,000 105,000 110,000 SUBTOTAL: LOCAL TAXES 3,456,000 3,795,000 3,391,000 LICENSES&PERMITS: , Business Licenses&Permits 45,000 50,000 52,000 1 Residential Building Permits 862,000 750,000 816,100 Commercial Building Permits 51,000 80,000 8,200 Sign Permits 3,000 18,000 18,000 Special Inspection Fees 10,000 8,000 8,000 Grading Permit Fees 15,000 7,000 7,000 SUBTOTAL:LICENSES&PERMITS 986,000 913,000 909,300 STATE/COUNTY SHARED: County Auto Lieu 125,000 170,000 180,000 Weaver Park Operating Contributions 165,000 1 165,000 15,000 State Income 661,000 661,000 1,516,000 State Sales 696,000 696,000 1,441,000 SUBTOTAL:STATE/COUNTY SHARED 1,647,000 1,692,000 3,152,000 STATE GRANTS: ALEOAC Training 52,000 52,000 0 GITEM Grant 51,000 51,000 45,000 G.O.H.S.-P.I.Officer 23,000 8,000 7,270 G.O.H.S.-Radar Units 0 0 25,000 C.J.E.F. 40,000 25,894 30,500 Auto Theft Prevention Task Force 0 0 58,000 Misc.State Grants 0 3,500 0 , Safe Schools Grant 63,000 63,000 55,000 SUBTOTAL:STATE GRANTS 229,000 203,394 220,770 (Continued on following page) 1 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL _FEDERAL GRANTS: MANTIS $168,000 + $168,000 $155,524 C.O.P.S. Fast Grant 23,000 33,000 25,000 Troops to C.O.P.S. 0 0 1,475 C.O.P.S.Universal 0 0 85,614 P.A.G.Census Reimbursement 32,500 29,530 0 P.A.G.Gateway Delineation Project 22,600 1 0 22,000 D.E.A.OT Reimbursement 0 0 20,000 SUBTOTAL:FEDERAL GRANTS 246,100 1 230,530 309,613 CHARGES FOR SERVICES: Court Costs 19,000 12,000 12,000 " Public Defender Fees 4,500 4,700 4,500 Recording Fees 2,000 6,500 6,500 . Zoning&Subdivision Fees 100,000 58,000 60,000 Sign Recovery Fees 0 400 400 User Fees-Swimming Pool 10,500 10,500 16,000 User Fees-Soccer Leagues 3,500 , 0 0 User Fees-Softball Leagues 3,500 0 0 User Fees-Electricity 1,000 900 8,250 User Fees-Miscellaneous _ 1,500 1,500 19,950 ` Copying Fees 800 350 350 Town Hall Usage Fees 300 350 350 General Government Other 1,000 1,700 1,700 Court Other 18,000 19,000 18,000 Police Re ort Copying 3,000 3,100 3,100 ` p Police Other 100 5,000 5,000 Building Inspection Copying Fees 2,000 3,200 3,200 Engineer Plan Review Fees ' 2,000 4,000 4,000 Grading Review Fees 3,700 4,000 4,000 Grading Inspection Fees 1,000 2,800 2,800 SUBTOTAL:CHARGES FOR SERVICES 177,400 138,000 170,100 FINES: 200,000 k 231,000 231,000 (Continued on following page) 2 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL MISCELLANEOUS: Donations 0 2,300 2,300 Arts Advisory Board Festival 0 1 2,650 0 Miscellaneous 3,000 7,300 3,000 Insurance Recoveries 0 20,000 20,000 ~ SUBTOTAL: MISCELLANEOUS 3,000 32,250 25,300 INTEREST INCOME: 220,000 220,000 180,000 ANNEXATION-CONTINGENT REVENUES 500,375 0 605,000 SUBTOTAL:REVENUES 7,664,875 7,455,174 9,194,083 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 5,237,998 --- --- 3,648,677 Sale of Assets 1,000 0 0 Transfers In 0 23,954 0 SUBTOTAL:OTHER FINANCING SOURCES 5,238,998 . 23,954 3,648,677 1 TOTAL REVENUES&OTHER FINANCING SOURCES $12,903,873 $7,479,128 $12,842,760 3 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: 1 LICENSES&PERMITS: , Road Permits $16,000 $9,500 $9,500 STATE SHARED REVENUES: Highway User Fuels Tax 651,000 700,000 1,492,000 L.T.A.F. (Lottery) 101,000 101,000 0 SUBTOTAL:STATE SHARED 752,000 801,000 1,492,000 STATE GRANTS: ADOT-Traffic Signal Reimbursement 20,000 20,000 0 I FEDERAL GRANTS: P.A.G. Reimbursement 76,000 76,000 282,000 CHARGES FOR SERVICES: Engineer's Plan Review Fees 2,500 1 19,000 19,000 Community Services 500 0 0 SUBTOTAL CHARGES FOR SERVICES 3,000 19,000 19,000 INTEREST INCOME: 10,000 25,000 10,000 OTHER REVENUES: Developer Contributions 121,500 31,000 0 Miscellaneous 0 200 200 SUBTOTAL:OTHER REVENUES 121,500 31,200 200 SUBTOTAL:REVENUES 998,500 981,700 1,812,700 OTHER FINANCING SOURCES: Transfers from General Fund 874,767 31,568 624,318 Financing from Leases 0 0 0 Carry Forward of Fund Balance 358,822 0 Sale of Assets 0 0 0 SUBTOTAL:OTHER FINANCING SOURCES 1,233,589 31,568 624,318 TOTAL REVENUES&OTHER FINANCING SOURCES $2,232,089 w $1,013,268 $2,437,018 4 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 SEIZURES&FORFEITURES FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: D.E.A.OT Reimbursement $9,200 $0 $0 Forfeitures-State&Local 30,000 17,000 10,000 Forfeitures-Federal 50,000 17,000 0 Forfeitures-Legal Dept. 4,700 0 1,000 Interest-Investments 0 I 2,000 0 SUBTOTAL:REVENUES 93,900 36,000 11,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance (67,833) ---------- 20,960 t TOTAL REVENUES&OTHER FINANCING SOURCES $26,067 $36,000 $31,960 5 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 HERITAGE FUND GRANT-DENNIS WEAVER PARK REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: State Heritage Fund Grant $150,000 $0 $150,000 OTHER FINANCING SOURCES: Transfer from General Fund 150,000 i 0 150,000 TOTAL FINANCING SOURCES $300,000 $0 $300,000 6 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES GRANT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Federal Grant Blake Foundation $0 $0 $140,000 OTHER FINANCING SOURCES: Transfer from General Fund 0 _ 0 0 TOTAL FINANCING SOURCES $0 $0 $140,000 7 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 VALLE DEL ORO PAVING DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET • ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $0 $345 $0 Interest-Special Assessments 396 396 0 Principal-Special Assessments 7,958 7,958 0 SUBTOTAL:REVENUES 8,354 8,699 0 OTHER FINANCING SOURCES: Carry Forward of Fund Balance (2,159) ---------- 0 TOTAL REVENUES&OTHER FINANCING SOURCES $6,195 , $8,699 , $0 8 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 NARANJA ROAD IMPROVEMENT DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $8,000 $7,700 $7,000 Interest-Special Assessments 20,071 21,500 13,893 Principal-Special Assessments 61,520 74,000 54,781 Penalties-Special Assessments 300 500 500 Miscellaneous 500 100 100 SUBTOTAL: REVENUES 90,391 103,800 76,274 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 33,534 - 41,126 TOTAL REVENUES&OTHER FINANCING SOURCES $123,925 $103,800 $117,400 9 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 MUNICIPAL DEBT SERVICE FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL OTHER FINANCING SOURCES: Transfers in from General Fund $269,378 $269,378 $553,793 Interest Investments 0 25 0 Carry Forward of Fund Balance 0 0 TOTAL FINANCING SOURCES $269,378 $269,403 , $553,793 10 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 PUBLIC TRANSPORTATION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: STATE SHARED REVENUES: , L.T.A.F. (Lottery) 0 0 105,000 SUBTOTAL:STATE SHARED 0 0 105,000 CHARGES FOR SERVICES: Fare Box 0 0 10,000 Advertising 0 0 5,000 Other Income 0 0 1,500 SUBTOTAL: CHARGES FOR SERVICES 0 0 16,500 OTHER FINANCING SOURCES: Transfers in from General Fund 0 0 31,688 Carry Forward of Fund Balance 0 0 0 TOTAL FINANCING SOURCES $0 $0 $153,188 11 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 LA CANADA DRIVE DEVELOPMENT IMPACT FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $238,050 $225,000 $225,000 Interest-Impact Fees 5,000 2,000 2,000 Interest-Town Contributions 100,000 150,000 140,000 Developer Contributions 0 15,000 0 SUBTOTAL:REVENUES 343,050 392,000 367,000 OTHER FINANCING SOURCES: Transfers from General Fund 2,580,545 2,580,545 0 Carryforward of Fund Balance 40,500 --- 2,796,168 SUBTOTAL:OTHER FINANCING SOURCES 2,621,045 2,580,545 2,796,168 TOTAL REVENUES&OTHER FINANCING SOURCES $2,964,095 i $2,972,545 $3,163,168 12 TOWN OF ORO VALLEY FISCAL YEAR 1996-1997 ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE REVENUES AND OTHER FINANCING SOURCES 1 CURRENT YEAR BUDGET YEAR 1995-1996 1996-1997 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $0 $0 $154,000 SUBTOTAL: REVENUES 0 0 154,000 OTHER FINANCING SOURCES: t Transfers from General Fund 0 I 0 0 Carryforward of Fund Balance 0 0 0 SUBTOTAL:OTHER FINANCING SOURCES 0 0 0 . TOTAL REVENUES&OTHER FINANCING SOURCES $0 $0 $154,000 13 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1996-1997 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Council is comprised of five elected officials of the Town, one of whom shall be designated as Mayor and one of whom be designated as Vice-Mayor. They serve four year, overlapping terms in the manner prescribed by State Law. The corporate powers of the Town are vested in the Council and are exercised as authorized by law. All powers of the Council are exercised by ordinance, resolution, order or motion. Discussion on New Positions, Programs and Major Capital Outlay Requests: It is suggested that the Council conduct one council retreat during the budget year and conduct joint study sessions with the Town Boards and Commissions during the upcoming 1996-97 fiscal year budget. Council members serve the Town on a volunteer basis. The Mayor receives a $150 monthly stipend travel reimbursement allowance. Council members submit receipts for travel expenses and mileage traveled for Town business for reimbursement. 14 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $0 $0 $0 $0 OPERATIONS&MAINTENANCE 225,976 202,103 ! 221,346 249,964 CAPITAL OUTLAY 0 3,000 3,000 1,000 DEBT SERVICE 0 0 0 0 I CONTINGENCY/RESERVE 0 0 0 0 TOTAL EXPENDITURES $225,976 $205,103 $224,346 $250,964 1'5 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $0 $0 $0 $0 Overime Pay 0 0 0 0 Group insurance 0 I 0 0 0 Social Security 0 0 0 0 Retirement Contributions 0 0 0 0 Unemployment Compensation 0 0 0 0 Workers'Compensation 0 0 0 0 Other Employee Benefits 0 0 0 0 . TOTAL PERS'L EXPENDITURES $0 0 0 0 16 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Consultants $5,000 $5,000 $5,000 $5,000 Tourism&Economic Development 120,000 122,000 115,000 135,000 Insurance 14,153 1 14,153 15,000 15,318 Communication&Postage 1,000 2,800 1,800 2,000 Printing&Binding 1,000 200 500 500 Travel&Training 6,500 12,000 10,800 12,000 Memberships&Subscriptions 14,223 14,000 16,196 11,196 r Office Supplies 500 250 500 300 Public Information Services 15,000 12,000 15,000 12,000 Miscellaneous Other Operating 3,000 3,400 3,000 3,000 Water Study-Other Prof.Services 14,200 7,500 0 0 Parks&Rec Advisory Board 3,000 3,000 9,950 3,750 Arts Advisory Board 26,600 ' 4,000 17,400 39,400 AsWaS Task Force 1,200 1,200 10,700 10,000 Northwest Water Alliance 600 600 500 500 TOTAL O&M EXPENDITURES $225,976 $202,103 $221,346 $249,964 17 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES TRAVEL&TRAINING, MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1996-97 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Council League Conference-Flagstaff $4,000 $4,000 Council Council Retreat 3,000 2,200 Council Joint Study Session w/Bds.&Comms. 1,000 1,000 Mayor Monthly Allowance 1,800 $1,800 Council Mileage 1,000 $1,000 Council Misc.Travel Expenses 0 $2,000 TOTAL $10,800 $12,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION; RENEWAL OR NEW Council League of AZ Cities&Towns-Renewal $4,226 $4,226 Council PAG-Renewal 6,770 6,770 Council SAWARA-Renewal 5,000 0 Council NoWA-Renewal 200 200 TOTAL $16,196 $11,196 I 1 81 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1996-1997 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1995-1996 ESTIMATED DEPARTMENT MANAGER 1996-97 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $0 $3,000 Cellular Phones,Fax Machines $3,000 $1,000 TOTAL CAPITAL OUTLAY $0 $3,000 $3,000 $1,000 19 RESOLUTION NO. (R)96- 52 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING THE TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN, DATED FEBRUARY, 1996 AND DECLARING THOSE AMENDMENTS AS A PUBLIC RECORD BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: WHEREAS, the Town Staff, Consultants and Technical Advisory Committee have met to review and recommend approval of the Capital Improvements Plan; WHEREAS, the Planning and Zoning Commission has held a public hearing, reviewed and recommended unanimously to support the plan; WHEREAS, the Town Council has held a public hearing, reviewed and approved the plan dated February, 1996 via Resolution No. 96-16; WHEREAS, revised financial information has become available that necessitates modifications to the adopted plan; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That certain document, "The Town of Oro Valley Capital Improvements Plan," dated February, 1996, is hereby amended and declared to be a public record, of which three copies are on file in the office of the Town Clerk. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 10 day of July , 1996. TOWN OF ORO VALLEY, ARIZONA 1 1 Cheryl Skalsky, ayor ATTEST: au,‘—e-te;Kathryn 1 Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney ATTACHMENT RESOLUTION NO. (R)96-52 Amount as originally adopted: $1,415,300 Deletions: Magistrate Court - Remodel Judge's Bench (10,000) Parks - 1 vehicle (15,000) General Administration - Modular Building Rental (30,000) Police - Prisoner Release Area (65,000) Additions: Police - Voter Receiver Equipment 18,000 Public Works - 1st Avenue/Lambert 175,000 Public Works - Copper Creek 36,000 Public Works - Tangerine - 1st to Monterra 20,000 Public Works - Maintenance Building 10,000 Public Works - ADA Improvements 52,000 Total Revised 1996/97 CIP Funding $1,606,300 • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: July 10, 1996 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager David Andrews, Finance Director SUBJECT: Resolution No. (R)95-53 Adoption of the Tentative Budget for Fiscal Year 1996/97 Setting the Local Alternative Expenditure Limitation for Fiscal Year 1996/97 SUMMARY: The Town Council's approval of Resolution No.(R)96-53will adopt the tentative budget for Fiscal Year 1996/97 and set the Town's local expenditure limitation for the new fiscal year. By adoption of the tentative budget, the Council will set its maximum expenditure limits. The final budget, scheduled for adoption on Augusta 1996, cannot exceed the tentative budget amount. The Arizona Auditor General's Schedules A through E are included as an Attachment to this agenda item. State law requires the budget to be adopted in the format prescribed by the Auditor General. ANALYSIS: The tentative budget would approve $31,588,520 in expenditures and may be summarized as follows: General Town Operations $12,241,056 General Fund Contingency 3,452,650 La Canada Drive DIFO 3,163,168 Land Acquisition and Development 5,700,000 Canada Hills/Rancho Vistoso Water Utilities 5,336,646 OVWID #1 Operations 195,000 Oro Valley's Portion of Tucson Water 1,500,000 $31,588,520 • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: July 10, 1996 PAGE 2 of 3 The proposed expenditures would be financed in the following manner: General/Highway Fund Revenues $10,946,169 General/Highway Fund — Fund Balance Carryforward 4,026,677 La Canada Drive Impact Fees 367,000 La Canada Fund Balance Carryforward 2,796,168 Water Utility Revenues 4,531,646 Canada Hills Bond Proceeds 1,000,000 Proceeds from Debt Issuance 7,200,000 Other Town Funds 720,860 $31,588,520 On May 28, the Town Manager's Recommended Budget in an amount of$23,870,135 was delivered to the Town Council. The tentative budget represents changes that have been proposed during the past several weeks of Council review: Town Manager's Recommended Budget $23,870,135 Land Acquisition and Development 5,700,000 OVWID #1 Operations 195,000 Oro Valley's Portion of Tucson Water 1,500,000 Carryforward of Highway Fund Projects 310,000 Other Revenue and Departmental Adjustments (Net) 13,385 $31,588,520 A detailed breakdown of all proposed revisions may be found in Exhibit A. Please note that the Exhibit is broken into two sections: those revisions that were discussed during the Council's budget review sessions and items that have been proposed since the last budget review session. ATTACHMENTS: 1. Exhibit A—Detailed Reconciliation of Manager's Recommendation to Proposed Tentative Budget. 2. Resolution No. (R)96-53Adopting the Tentative Budget and Setting the Local Alternative Expenditure Limitation. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: July 10, 1996 PAGE 3 of 3 ATTACHMENTS: (continued) 3. Schedule A — Summary Schedule of Estimated Revenues and Expenditures. 4. Schedule C — Summary by Fund of Revenues Other than Property Taxes. 5. Schedule D — Summary by Fund of Other Financing Sources and Interfund Transfers. 6. Schedule E — Summary by Department of Expenditures/Expenses within each Fund. SUGGESTED MOTION: I move to approve Resolution Nc(.R)96-53Adopting the Tentative Budget for Fiscal Year 1996/97 and Setting the Local Alternative Expenditure Limitation for Fiscal Year 1996/97. or I move to approve Resolution No.R96-53 Adopting the Tentative Budget for Fiscal Year 1996/97 and Setting the Local Alternative Expenditure Limitation for Fiscal Year 1996/97 with the following changes -44)a David L. Andrews Finance it'rector Chuc weet Town Manager EXHIBIT A Town of Oro Valley FY1996/97 Tentative Budget Adjustments to Manager's Recommendation ITEMS DISCUSSED AT BUDGET REVIEW SESSIONS Town Manager's Recommended Budget $23,870,135 Town Clerk — .2 Part-time Receptionist (5,018) Magistrate Court — Remodel Judge's Bench (10,000) Planning & Zoning — .5 Receptionist/Planning Intern (15,525) Town Council — Advisory Board Expenses (53,650) Town Council — Tourism & Economic Development (135,000) Finance — Tourism & Economic Development 135,000 Parks — Advisory Board Expenses 43,150 Parks — Vehicle (15,000) Parks — Equipment (6,000) Police — Prisoner Release Area (65,000) Police — 2 Additional Police Officers 85,000 Police — .5 Administrative Secretary (6,203) Public Works — General — Advisory Board Expenses 10,500 Public Works — General — .5 Assistant Town Engineer (27,643) General Administration — Modular Rental (30,000) Public Works — Highway — .5 Assistant Town Engineer (27,643) OVWID #1 195,000 Oro Valley's Portion of Tucson Water 1,500,000 SUBTOTAL — ITEMS DISCUSSED TO DATE $25,442,103 EXHIBIT A Town of Oro Valley FY1996/97 Tentative Budget Adjustments to Manager's Recommendation (continued) PROPOSED ITEMS SINCE LAST BUDGET REVIEW SESSION Salary Adjustment: 1) Human Resources Director 4,893 2) Town Attorney 4,193 Police — Carryforward of Voter Receiver 18,000 Police — Dispatcher Overtime Reduction (12,000) Police — Salaries & Benefits for Reserve Officers (11,417) Police — .5 Property I.D. Technician Position 11,417 Public Works — Highway — Consultants Carryforward 17,000 Public Works - Highway — 1st Ave./Lambert Carryforward 175,000 Public Works — Highway — Copper Creek Carryforward 36,000 Public Works — Highway — Tangerine 1st to Monterra 20,000 Carryforward Public Works — Highway — Maintenance Building Carryforward 10,000 Public Works — Highway — ADA Improvements Carryforward 52,000 Public Transportation Fund (7,556) Land Acquisition and Development 5,700,000 General Fund Contingency 128,887 TOTAL PROPOSED TENTATIVE BUDGET $31,588,520 ORO VALLEY PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Chuck Sweet Town Manager FROM: David Hook, P.E. Town Engineer DATE: June 17, 1996 SUBJECT: Purchase of Tucson Water System Located in Oro Valley Unfortunately, I have been unable to discreetly obtain much information on the Tucson Water system located within the Town limits. There are an estimated 1,000 customers in this area. There are no known wells in the system and the water lines arerobabl old and p y undersized. Because of the fire code in place at the time the subdivisions were built, there are probably few, if any, fire hydrants in the system. I am unaware of the rowth potential g for this area, nor do I know if Tucson Water has proven an assured water supply I for the area. My understanding is that Tucson Water acquired the facilities through condemnation in the early 1970's while under the ownership of Citizen's Utilities. I have been able to ascertain that previous water companies sold have averaged between $1,500-$2,600 per customer. MDWID purchased their system from Tucson for approximately $1,500 per . connection. Considering the age and unknown condition of the facilities, my recommendation would be to budget $1,500 per connection. Revenue bonds are identified as the proposed funding source, to be issued after completion of the negotiation with the City of Tucson. Proposed Contingency Budget for FY96/97: Expenses (acquisition): $1,500,000 Revenue (bonds): $1,500,000 ORO VALLEY PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Chuck Sweet Town Manager FROM: David Hook, P.E. Town Engineer DATE: June 17, 1996 SUBJECT: OV#1 Operations and Management Detailed below is a nine (9) month budget for Fiscal Year 1996/97 for the Town to assume the operations and management of the Oro Valley Water District #1 . The budget was prepared on a nine (9) month basis based on the assumption that the process to finalize the termination of the IGA would take at least three (3) months. Below, please find some general information regarding the IGA with MDWID forY our reference: Calls for "mutual written consent" to terminate agreement. If NO mutual agreement, requires twelve (12) month written notice byeitherparty p Y to terminate. Termination may affect the security for bonds issued by both MDWID and Town, therefor, right of termination is subject to and limited by terminationsp rovisions of bond documentation. Any jointly-used property (wells, booster, water lines) is to continue to be jointly maintained financially. Manner of work and financing of same after termination is to be agreed upon mutually. If Town elects to purchase water from MDWID after termination of agreement, the g , price to purchase the water is to be at MDWID's actual cost to produce the water. Proposed Contingency Budget for FY96/97: Revenue (User Fees): $195,000 Expenses (Operational): Personnel $19,500 Operations & Maintenance 43,000 Debt Service 82,500 System Up-grade & Tie-in 50,000 Total Expenditures $195,000 Revenue was projected based on an estimated 900 customers (MDWID's estimate) using an average of 10,000 gallons per month (CHWC's average usage) for 9 months and MDWID's rates for 5/8 x 3/4" residential user ($9.83(1st 2000 gal) + $1 .83/add'l 1000 gal.). One additional staff member has been included based on the existing CHWC and RVWC staff to customer ratio. Currently that ratio is approximately 910 customers per employee. Operations and maintenance expenses for nine months were projected based on MDWID's costs allocated for maintenance for calendar year 1995. Additional funds ($21,000) were included to allow for power costs which did not appear to be included in MDWID's allocation. Debt service projections were done based on actual information received from David Andrews. David recommended we use the full year payment due ($82,500). The original debt was $1,175,000 with interest of $859,034. The current corresponding balances are principal of $1,070,000 and interest of $645,502. System up-grades and tie-in would be required to connect the OV#1 system to the CHWC system for reliability and full control of system operation. Until the tie-in could be completed, some resale purchase of water from MDWID would be necessary. Status of "Balanced" Budget Adjusted Difference from Mgr.'s Recommendation ($83,470) Reduction in state shared revenue estimates (69,000) 2 Additional Police Officers per C.O.P.S. Grant (70,000) Status as of 6/14/96 ($222,470) Proposed Revisions - All Departments A. Personnel - Elimination of New Positions: Clerk - .2 Receptionist $3,856 P & Z - .5 Receptionist 9,100 P & Z - 1 Intern 4,836 Parks - .12 Teen Program Supervisor 2,990 Parks - .10 Batting Cage Supervisor 2,912 Police - 1 Dispatcher 23,795 Police - .5 Admin. Secretary 12,897 Total Personnel $60,386 B. Judge's Bench (CIP Approved) $10,000 C. Parks & Recreation Vehicle (CIP Approved) 15,000 D. Police - Prisoner Release Area (CIP Approved) 65,000 E. Public Works - Assistant Town Engineer 56,250 F. Modular Building Rental (CIP Approved) 30,000 Total $236,636 (. • VC/Nee, , cs _ 0 ),1,2,to- • MEMORANDUM DATE: May 28, 1996 TO: Honorable Mayor and Council 0.S, Chuck Sweet, Town Manager er g David Andrews, Finance Director SUBJECT: Fiscal Year 1996/97 Tentative Budget It is with pleasure that we submit to you the Town Manager's Recommended Budget for Fiscal Year 1996/97. This budget of $23,870,135 in expenditures follows several weeks of preparation by each department head and represents the recommended plan to operate the Town during the upcoming fiscal year within the projected revenues for next year. The $23.9M figure includes among other items, General and Highway Funds operating budgets, water utilities operations, a General Fund contingency of $3.3M, a $2.8M contingency in the La Canada Drive DIFO Fund and the possible expenditure of $1M of bond proceeds for improvements to the Canada Hills Water System. The Manager's Recommended Budget is balanced with the following revenues and other financial resources: General Fund Revenues $9,194,083 General Fund-Fund Balance Carryforward 3,648,677 Highway Fund Revenues 1,812,700 La Canada Drive Impact Fees 367,000 La Canada Fund Balance Carryforward 2,796,168 C.H. Water Utility Revenues 2,882,340 C.H. Bond Proceeds 1,000,000 R.V. Water Utility Revenues 1,454,306 Other Town Funds 714,861 Total Resources $23,870,1 3 5 The combined General/Highway Funds revenues total $11,006,783 compared to a budget of $8,664,375 for the current fiscal year. This increase of $2,342,208 primarily consists of $2,445,000 in state shared revenues from the Special Census. Construction related sales taxes and permit fees are projected to decrease by $469,000 based on a survey of developer-planned new housing starts and a declining current-year trend in construction- related revenues. Compensation Plan The compensation plan as outlined in Councilmember Kautenburger's memorandum to the p Mayor and Council dated May 15, 1996 has been incorporated into the recommended . budget. The proposal includes a 3% COLA for all Town employees based on the g ee Y emp to 's anniversarydate. A 0% to 4% merit plan for all Town employees is also recommended and included in the budget. New Positions A number of newp ositions were recommended for Council approval as part of the budget: Department Position 1 Number Salary & Benefits Clerk Receptionist .2 $3,856 Planning & Zoning Receptionist 1 18,200 Planning & Zoning Planning Intern 1 4,836 Parks Secretary 1 25,350 Parks Teen Program Supv. .12 2,990 Parks Batting Cage Supv. .10 2,912 Police Patrol Officers 2* 74,199 Police Dispatcher 1 23,795 Police Admin. Secretary .5 12,897 Public Works Volunteer Coordinator 1 28,288 Totals 7.92 $197,323 * Grant Contingent Concluding Comments As with each budget year, it is a challenge to maintain or increase the level of public services within the revenues available to the Town. As part of this challenge, we sought to balance revenues with expenditures. The attached summary indicates combined wa General/Hi hFund revenues of$11,006,783 compared to$11,349,25 1 of expenditures. General/Highway Most of the $342,468 difference may be attributed to a one-time annexation expenditure of $300,000 for the Mountainside Avenue extension. In order to maintain a balance in revenues and expenditures, any additional expenditures that the Council may consider would need to come from additional revenue sources or a reallocation of recommended budgeted expenditures between Town departments. Town contingency funds could be used to fund additional expenditures, however Section IV-A, CIP g Y Assumptions, of the Town's FY 1996-97 Capital Improvements Program contains a policy p statement that "General Fund surplus (fund balance) will not be allowed to be less than a level that would allow the Town to run without income for 4-6 months". Based on combined General/Highway neral/Hi hFund expenditures of $11,349,251 and contingency fund of y $3,306,209 the Town could operate for 3.5 months. A final comment is in regard to the Town's Long-Term Financial Feasibility Project. This analysis projects Town revenues and expenditures over the next ten years. Preliminary results indicate operating deficits within the next 24 months and a deterioration of p g reserves bythe year 1999-00. The primary factor is the projected decrease in contingency the rate of population growth over the next several years. Historically, the Town has derived 31 % to 43% of its income from construction. As previouslymentioned, construction related revenues are projected to decrease by $469,000 upcoming the up g fiscal year. Monthly collections of residential building permit fees steadily declined from August 1995 through February 1996 before increasing in March, 1996. Monthly sales tax from construction steadily declined from October 1995 through March 1996 April beforeincreasingin A ril 1996. While growth is projected to continue, we do not will continue to grow at the same rate it has over the past few years. We feel the believe it town needs to diversifyits tax base and convert from one-time revenue sources such as construction related revenues before increasing the Town's "fixed" expenses including additional personnel. Please reference the attached charts for a depiction of the Town's t historical expenditures and current year construction related revenue collections.. Council adoption tion of the tentative budget is currently scheduled for the July 3 Regular Sessiong The tentative budget must be adopted by July 15, in accordance with state law. Included with this communication you will also find a budget schedule listing the various budget reviews and activities over the next several weeks. Copy: Al Jakubauskas, Counci I member-Elect All Town Department Heads Town of Oro Valley Budget Calendar FY 1996-97 Date Department/Activity May 28 Distribute Budget to Town Council June 3 Revenue Estimates Compensation Plan Finance General Administration Council Manager Debt Service Funds June 10 Police Department Magistrate Court Legal Department Town Clerk June 17 Public Works CH Water RV Water Planning & Zoning Building Safety July 3 Adoption of Tentative Budget July 5 & 12 Publish Tentative Budget July 15 State-imposed deadline for adoption of Tentative Budget July 17 Adoption of Final Budget TOWN OF ORO VALLEY Town Manager's Recommended Budget FY 1996/97 Summary Revenues: General Fund $8,589,083 Annexation 605,000 Subtotal: 9,194,083 Highway Fund 1,812,700 Total Revenues: $11,006,783 Expenses: General/Highway Funds $10,485,253 Annexations 863,998 * Total Expenses: $11,349,251 DIFFERENCE: $ (342,468) Annexation Revenue $605,000 Annexation Expenses 863,998 Annexation Loss: (258,998) ADJUSTED DIFFERENCE: (83,470) * Includes $300K for Mountainside Ave. extension • M ,O vO p OO 00 V) N C �-+ v1 O N O O O O O N O tn N .1- ... 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A > a) 74 "C C N O N N -1- N N N M N -.1 00 O cn O O O N O \O O N•--� M— O • Q oaoN -, -4 n n vO .O (r) N -4 .O O O O O O .O C N O O N �•--i s., 01 . - —+ M O N 0.n N OO O ON r-, W at ` vw cn CO 4ON ► � O o E-4 c, M N d' - N M O N ',I C N -4 tn O N C O O N O O C CT N O O N O N N N M o0 0.0 d• 00 N ON C O C 00 C cn .•-, '� t— ,•O N In t� d' in O in �O 01 tr; r.a o Cr;' C M N 00 O it N M `O . O N N d' 'n - O� g O O 0O d• OC N 00 N 0.O N 00 d- cn O N d• N C d' N N N N N N M N M N d' Ito M - N M oo 4 b. cri .-r w �' b4 w C O', oo ..,. OO r, p N a\ ,O in O in O O O O O O O oo in N a) ro N M cM N6 C O C .O M 4 C N O O O M � 00 O 00 C 01 atM O N d' M 0 ' .--r N M a) O\ U w -, N 0p d• d' .--. 00 M N N C O VI O O O M 00 d• O N M N 't ,0 00 M O 00 M aN t� •--, N 0O N N V oO ON 0.O ^ ^ ^ ^ ^ ^ ^ i in O� M C wi d' N .O N .O 00 N d 'n CT C N C 0.O in N ON c'"a, a -4 -4 N N -4 in N N 00 N �-+ 'n M N N 00 0-0 OM N M d'0. N N w64 � N O ,r M N M 0 C N N d' O O ,n O d• O O (n O O .--. .O ' 000 - O N O O O C d' [� � N ,O ,O M M t� d' ^ ^ in M N N O N ON 00 '"'' S i - — N .— - N M C N — N o0 r--- M M 00 0 ON O. a 6R w C a C Li, C 0 �, •o 2 O an Lj, vs w •° a A ? A t •Q• •i+ C7 .:� `'�' C� O U •> O ►� r-i p I-4) O y C" "C� s ..' s' ate) p al N b c a) in °� p4 00 o < o w 1 o .o 4 x E os U _ .to U " U U �, c GL, a) v cz .� v Z • a) 00 a? CO o E Cto)) .0 s o C '� O• •a.) a' Q .= a) O as - O CO CO V U .4 E-4 w ►.-1 a s A. as 0 a. a v) x U as A a ..a Q E� P4 U c1, r • TOWN OF ORO VALLEY Monthly Collections Permit Fees & Construction Sales Tax Residential Building Permits Sales Tax from Construction Actual Budget Actual Budget Jul-95 79,610 71,833 317,430 167,167 Aug-95 87,680 71,833 151,789 167,167 Sep-95 68,265 71,833 176,965 167,167 Oct-95 52,440 71,833 196,347 167,167 Nov-95 62,681 71,833 182,699 167,167 Dec-95 43,997 71,833 163,278 167,167 Jan-96 58,202 71,833 151,217 167,167 Feb-96 54,033 71,833 144,563 167,167 Mar-96 79,858 71,833 143,612 167,167 Apr-96 76,019 71,833 203,609 167,167 May-96 71,833 167,167 Jun-96 71,837 167,163 Total Revenues: 662,784 862,000 1,831,509 2,006,000 Z J 16 (0CD -ma CC 0) >-- .1V -. r / LL Zii 1-6 (I) . ri" E r < .4- a) o m o a .. u C r in < -r9) Hi 03 (15 l' � .I CC . / D . • i r:":"mxj'. D 1 1 1 1 1 � 1 1 � o (spuesnoyy) sanuanad 9 M z D >- 1 2 :::r.rrr.rr.r...rrr....r.r.r..........r...r............r.r......r..:::.rrrr..rr.....r..........r.� (3) t a_ 1-0 CD \YY x.x.o.x..000,xxmxgmxvoeoma.xmxa000000vxmx..x..xxwNx,00vx..owxxwaoa v cr TVl r IMj >''' , �.r....r..rr...............r..r..r.•r......rrrr.........r.rrr..............r.......r..r..r....r ›i Lw L.1.1 - 0 r IL 2 1.- liv < -, . I 0 0, . . . , , .....c " . . 1 0 . o 0 [• 0 2 D c 0 le . 0 E , rr....r.........rrr........r.......r....r.r....r...r.rrrr.....r.r.........rr..r.r............. F— o , v 0, zx . ,, . as . , . ....1....„...,........ . H ,___ 0 .,. C.n 0 0 1 as (/) I a_ 1r w . i....r....r...rrr.rr.................rrr.rrrr....rr...rr.......rr..r..r.......r.r.....rrrr... r D • 1 J O O 0 in 0 CV 0 in o in Cr ) CV T'- T (spuesnoy j) senuenaj ..3.5os- . * , ` 1 CRONSTROM 8. TRBOVICH CERTIFIED PUBLIC ACCOUNTANTS April 17, 1995 Mr. David L. Andrews, Finance Director Town of Oro Valley 11000 N. La Canada Drive Oro Valley, Arizona 85737 Dear Mr. Andrews: We would like to request the Town to exercise its option to renew our contract to audit the Town of Oro Valley for the fiscal year ended June 30, 1995. We will audit the general purpose financial statements of the Town of Oro Valley as of and for the year ended June 30, 1995. We will also prepare the combining and individual fund statements and schedules as supplementary information for inclusion in the Town of Oro Valley's Comprehensive Annual Financial Report (CAFR). The Town of Oro Valley will prepare the introductory and statistical sections and the cover of the CAFR. Cronstrom & Trbovich will review the CAFR for consistency and for compliance with GFOA requirements. In addition, we will report to the State of Arizona, Office of the Auditor General on the Town's Annual Expenditure Limitation Report. Our audit will be a Single Audit made in accordance with generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act of 1984; and theP rovisions of OMB Circular A-128, Audits of State and Local Governments and will include tests of the accounting records of the Town of Oro Valley and other procedures we consider necessary to enable us to express an unqualified opinion that the general purpose financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on Town of Oro Valley compliance with laws and regulations and its internal controls as required for a Single Audit. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Pagel of 3 4110 NORTH SCOTTSDALE ROAD, SUITE 350 • SCOTTSDALE, ARIZONA 85251-3919 • (602) 481-0007 • FAX 941-0660 A PROFESSIONAL CORPORATION OurP rocedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. As required by the Single Audit Act of 1984, our audit will include tests of transactions related to federal assistance programs for compliance with applicable laws and regulations. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention, and will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will Pre your financial statements. Your responsibility includes the maintenance of Pare adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. We understand that your employees will type all cash or other confirmations we request and will locate any supporting documentation selected by us for testing. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved,we will communicate them to you in a separate letter. Page 2 of 3 We are requesting an increase in our fee to $6,000 to cover increased costs. Invoices will be rendered periodically based on progress reports and will be payable on presentation. We appreciate the opportunity to be of service to the Town of Oro Valley and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, CRONNSTROM & TRBOVICH, P.C. Certified Public Accountants RESPONSE: This letter correctly sets forth the unders ding of the Town of Oro Valley. )/ By: ( AdZi Title: Town Manager Date: June 27, 1995 Page 3 of 3 \‘ v RECEIVED APR 1 9 1996 ARIZONA DEPARTMENT OF WATER RESOURCES ,,�,,ty. Office of Assured and Adequate Water Supply ____► 500 North Third Street,Phoenix, Arizona 85004 Telephone (602) 417-2460 PA ,��• 14, �, ` Fax (602) 417-2401 •} 1-1rE SYMINGTON Governor April 17, 1996 RTfA P.PEARSON Director Mark R. Stratton, General Manager Metropolitan Domestic Water Improvement District P.O. Box 36870 Tucson, Arizona 85740 Re: Designation of Assured Water Supply - Metropolitan Domestic Water Improvement District Dear Mr. Stratton, The Decision and Order redesignating Metropolitan Domestic Water Improvement District as having an assured water supply is enclosed. If you have any questions regarding this document, please feel free to contact me at 417-2400 extension 7179. Sincerely, t � Steve Rossi, Manager Office of Assured Water Supply cc: Michael McNulty, Brown and Bain Chuck Sweet, Town of Oro Valley iv Howard Kopp, ADWR Legal Division Linda Stitzer, ADWR Tucson AMA Kathy Jacobs, ADWR Tucson AMA 1 DEPARTMENT OF WATER RESOURCES 2 BEFORE THE DIRECTOR 3 4 5 IN THE MATTER OF THE APPLICATION ) OF METROPOLITAN DOMESTIC WATER ) AWS-96-003 6 IMPROVEMENT DISTRICT FOR A ) REDESIGNATION AS HAVING AN ASSURED ) DECISION AND ORDER 7 WATER SUPPLY ) ) No. 26-000349 8 ) 9 10 On July 3, 1995, the Department of Water Resources (Department) received a 11 complete and correct application from the Metropolitan Domestic Water Improvement 12 District ("Metropolitan") requesting that the Department designate Metropolitan as 13 having an assured water supply pursuant to A.R.S. § 45-576(D) and R12-15-701 et. 14 seq. for Metropolitan's water delivery system in northwest Tucson. 15 Metropolitan Domestic Water Improvement District was created in 1992. Prior 16 to the creation of the Metropolitan Water improvement District, water service in the 17 area had been provided by Metropolitan Water Company. Metropolitan Water 18 Company had been designated as having an assured water supply since the effective 19 date of the Groundwater Management Act. The designation was based on the 20 existence of an agreement ("Northwest Area Agreement") between the City of Tucson 21 and Metropolitan Water Company in which Tucson was to provide Central Arizona 22 Project Water to Metropolitan. When Metropolitan Domestic Water Improvement 23 District took over the operations of Metropolitan Water Company, the existing 24 designation transferred to Metropolitan Domestic Water Improvement District. 25 Metropolitan's application presents two different strategies for proving an 26 assured water supply. One strategy is based on the use of Central Arizona Project 27 water. The other strategy is based on membership in the Central Arizona Groundwater 28 Replenishment District ("Replenishment District"). Because of difficulties in 1 implementing the Northwest Area Agreement, Metropolitan has since decided to 2 pursue the application based on membership in the Replenishment District. 3 After receiving Metropolitan's request to obtain a designation of assured water 4 supply, and after reviewing relevant information regarding the designation request, 5 including: 1) a hydrologic study of the proposed source of supply, 2) information 6 submitted regarding Metropolitan's consistency with the management plan and 7 management goal, 3) information provided by the Arizona Department of 8 Environmental Quality regarding the quality of the proposed source of water, 4) 9 information regarding Metropolitan's financial capability to construct the necessary 10 delivery system, treatment works and storage facilities, and 5) a copy of the Member 11 Service Area Agreement with the Replenishment District, the Department finds the 12 following: 13 1 . Metropolitan is an alternative form of a county improvement district known 14 as a domestic water improvement district established under A.R.S. § 48-1011 . 15 2. As a municipal corporation, Metropolitan is not regulated by the Arizona 16 Corporation Commission, but rather by Metropolitan's board of directors. 17 3. Metropolitan has the authority to deliver water to its customers which are 18 located in the area indicated in Attachment A. 19 4. Metropolitan currently serves one hundred percent groundwater to its 20 residential customers pursuant to its service area right #56-000349.0000. 21 5. Metropolitan is attempting to obtain a supply of Central Arizona Project 22 water to offset groundwater pumpage but has not acquired a legal right to the supply 23 as of the date of this Order. 24 6. Metropolitan's projected demand for the twentieth year from the date of 25 application is approximately 11 ,000 acre-feet. 26 7. Historic hydrologic information demonstrates that groundwater levels in 27 28 2 1 Metropolitan's service area currently range from approximately 100 feet to 400 feet 2 below land surface. 3 8. After one hundred years of pumpage at 11 ,000 acre-feet per year, the 4 expected depth-to-water under Metropolitan's service area is projected to remain 5 above 1 ,000 feet below land surface. 6 9. The groundwater supply which Metropolitan intends to provide its customers 7 currently meets all federal and state water quality standards. There is currently no 8 conclusive evidence of contamination associated with Water Quality Assurance 9 Revolving Fund ("WQARF") or Superfund activities within Metropolitan's service area. 10 Groundwater contamination associated with the Miracle Mile and El Camino Del Cerro 11 WQARF sites has been identified outside of the service area, though currently available 12 information indicates that this contamination does not pose an immediate threat to 13 Metropolitan's service area wells. Metropolitan is currently developing a plan to 14 mitigate the impact of any future groundwater contamination on service area wells, 15 and has developed an emergency operation plan in accordance with Rule R-18-4-116 16 to address the potential loss of supply. 17 10. Metropolitan is regulated as a large provider under the Department's 18 Second Management Plan. Metropolitan was in compliance with the Second 19 Management Plan requirements as of the date the application for a designation of 20 assured water supply was filed. 21 11 . On December 13, 1995, Metropolitan entered into an agreement for 22 replenishment services with the Replenishment District. 23 12. Any owner of a new subdivision served by Metropolitan must prove 24 financial capability to construct the necessary water infrastructure to the appropriate 25 platting entity and the Arizona Department of Real Estate pursuant to Titles 9, 11, and 26 32 of the Arizona Revised Statutes. 27 28 3 1 13. For the purposes of this designation request, Metropolitan does not have 2 any immediate plans to construct additional water treatment or storage facilities. 3 Having reviewed the Findings of Fact, the Department makes the following 4 conclusions of law: 5 1 . Metropolitan currently has a sufficient supply of groundwater which is 6 physically, continuously and legally available to satisfy the projected twentieth year 7 demand of its customers for one hundred years. 8 2. The water supply proposed to be served by Metropolitan is currently of 9 adequate quality for the proposed purposes. 10 3. Metropolitan is currently consistent with the second management plan 11 requirements established for the Tucson Active Management Area. 12 4. Metropolitan is currently consistent with the management goal of the Tucson 13 Active Management Area. 14 5. Metropolitan has demonstrated financial capability for the purpose of proving 15 an assured water supply. 16 6. Metropolitan qualifies for a designation of an assured water supply. 17 Having reviewed the Conclusions of Law, the Department hereby issues this 18 Order re-designating Metropolitan as having an assured water supply, subject to the 19 following conditions: 20 1 . Pursuant to R12-15-709, the Department may, at any time, revoke this 21 designation if the findings of fact or the conclusions of law upon which the designation 22 are based change. 23 2. The Department's determination that an assured water supply exists for 24 Metropolitan is based solely on its analysis of the groundwater supplies pledged by 25 Metropolitan. The analysis does not include any other source of water. If 26 Metropolitan intends to add another source of water to its designated volume, it must 27 28 4 1 request a review pursuant to R12-15-709(C). 2 3. Metropolitan shall provide to the Department the following information in the 3 manner prescribed in R12-15-711 : 4 a. The estimated future demand of platted, undeveloped lots which are 5 located in Metropolitan's service area. 6 b. The projected volume of water demand at build-out of customers with 7 which Metropolitan has entered into a notice of intent to serve agreement in the 8 calendar year. 9 c. A report regarding Metropolitan's compliance with water quality 10 requirements. 11 d. The depth-to-static water level of all wells from which Metropolitan 12 withdrew water during the calendar year. 13 e. Any other information required to determine whether to continue 14 Metropolitan's designated status which is requested by the director. Requested 15 information may include updated reports or studies addressing the extent of 16 contaminant plumes associated with WQARF or Superfund sites, and the 17 potential effect on Metropolitan's service area wells. 18 19 IT IS HEREBY ORDERED THAT THE METROPOLITAN WATER IMPROVEMENT 2 0 DISTRICT BE RE-DESIGNATED AS HAVING AN ASSURED WATER SUPPLY: 21 DATED this qday of April, 1996. 22 23 /01_ L/J-4)\J 24 RI • P. PEARSON Director 25 26 27 28 5 1 A copy of the foregoing Decision and Order mailed 2 joy,certified ail ;his day of� 3 1996, to the following: 4 5 Mr. Mark R. Stratton, P.E. Certified Mail No./_ ;' /7‘1/*/ Metropolitan Domestic Water Improvement District 6 P.O. Box 36870 Tucson, Arizona 85740 7 8 Mr. Michael F. McNulty Certified Mail No.ii- 731 /7" Brown & Bain 9 One South Church Avenue Nineteenth Floor 10 Tucson, Arizona 85701 11 12 ; 13 Zz � �� f/Z/ZeL. R so e Mae Nokes 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6 V‘c,,At -DO 0 Jong ARIZONA DEPARTMENT OF WATER RESOURCES #41.1114 *asy;, Office of Assured and Adequate Water Supply 500 North Third Street,Phoenix, Arizona 85004 Telephone (602) 417-2460 � � ► Fax (602) 417-2423 ��t id ,t I lit April 17, 1996 1-41f.E snMnNcTox Governor R1TA P.PEARSON Ms. Shirley Seng Director Canada Hills Water Company 2120 W Ina Road Suite 100 Tucson, AZ. 85741 Re: Application for Designation of Assured Water Supply - Canada Hills Water Company Dear Ms. Seng, The Decision and Order redesignating Canada Hills Water Company as having an assured water supply is attached. If you have any questions regarding this document, please feel free to contact me at 417-2400 extension 7179. Sincerely, Steve Rossi, Manager Office of Assured Water Supply cc: Hugh Holub, Holub & O'Hair Chuck Sweet, Town of Oro Valley/ Howard Kopp, ADWR Legal Division Linda Stitzer, ADWR Tucson AMA Kathy Jacobs, ADWR Tucson AMA • 1 DEPARTMENT OF WATER RESOURCES 2 BEFORE THE DIRECTOR 3 4 5 IN THE MATTER OF THE APPLICATION OF ) CANADA HILLS WATER COMPANY LIMITED ) AWS-96-002 6 PARTNERSHIP FOR A REDESIGNATION AS ) HAVING AN ASSURED WATER SUPPLY ) DECISION AND ORDER 7 No. 26-000087 8 9 10 On August 7, 1995, the Department of Water Resources (Department) received 11 an application from Canada Hills Water Company Limited Partnership (Canada Hills) 12 requesting that the Department designate Canada Hills as having an assured water 13 supply pursuant to A.R.S. § 45-576(D) and R12-15-701 et. seq. On February 29, 14 1996, the Department determined the application to be complete and correct. 15 Canada Hills has been designated as having an assured water supply since the 16 effective date of the Groundwater Management Act. The designation was based on 17 the existence of an agreement ("Northwest Area Agreement") between the City of 18 Tucson and Canada Hills in which Tucson was to provide Central Arizona Project 19 Water to Canada Hills. Because of difficulties in implementing this agreement, Canada 20 Hills is now requesting a re-designation of assured water supply based on groundwater 21 to be replenished through an agreement with the Central Arizona Groundwater 22 Replenishment District ("Replenishment District"). 23 After receiving the Canada Hills request to obtain a designation of assured 24 water supply, and after reviewing relevant information regarding the designation 25 request, including: 1) a hydrologic study of the proposed source of supply, 2) 26 information submitted regarding Canada Hills consistency with the management plan 27 and management goal, 3) information provided by the Arizona Department of 28 Environmental Quality regarding the quality of the proposed source of water, and 4) 1 information regarding Canada Hills financial capability to construct the necessary 2 delivery system, treatment works and storage facilities, the Department finds the 3 following: 4 1 . Canada Hills is a private water company whose operations are regulated by 5 the Arizona Corporation Commission. 6 2. Canada Hills has the right to deliver water to its customers within its 7 Certificate of Convenience and Necessity. 8 3. Canada Hills currently serves one hundred percent groundwater to its 9 residential customers pursuant to its service area right #56-000087.0000. 10 4. Canada Hills projected demand for the twentieth year from the date of 11 application is approximately 6,800 acre-feet. 12 5. Hydrologic information demonstrates that groundwater levels in Canada Hills 13 service area currently range from approximately 240 feet to 400 feet below land 14 surface. 15 6. After one hundred years of pumpage at 6,800 acre-feet per year, the depth- 16 to-water within the Canada Hills service area is not expected to exceed 1 ,000 feet 17 below land surface. 18 7. The groundwater supply which Canada Hills intends to provide its customers 19 currently meets all federal and state water quality standards. There is currently no 20 evidence of contamination associated with Water Quality Assurance Revolving Fund 21 ("WQARF") or Superfund activities within the Canada Hills service area or within one 22 mile of any Canada Hills service area well. 23 8. Canada Hills is regulated as a large provider under the Second Management 24 Plan. Canada Hills was in compliance with the Second Management Plan requirements 25 as of the date the application for a designation of assured water supply was filed. 26 9. On February 15, 1995, Canada Hills entered into an agreement for 27 28 2 1 replenishment services with the Replenishment District. 2 10. Canada Hills finances extensions of its distribution system through line 3 extension agreements with owners of new developments. Any owner of a new 4 subdivision served by Canada Hills must also prove financial capability to construct the 5 necessary water infrastructure to the appropriate platting entity and the Arizona 6 Department of Real Estate pursuant to Titles 9, 11 , and 32 of the Arizona Revised 7 Statutes. 8 11 . For the purposes of this designation request, Canada Hills does not have 9 any immediate plans to construct additional water treatment or storage facilities. 10 Having reviewed the Findings of Fact, the Department makes the following 11 conclusions of law: 12 1 . Canada Hills currently has a sufficient supply of groundwater which is 13 physically, continuously and legally available to satisfy the projected twentieth year 14 demand of its customers for one hundred years. 15 2. The water supply proposed to be served by Canada Hills is currently of 16 adequate quality for the proposed purposes. 17 3. Canada Hills is currently consistent with the management plan of the Tucson 18 Active Management Area. 19 4. Canada Hills is currently consistent with the management goal of the Tucson 20 Active Management Area. 21 5. Canada Hills has demonstrated that it is financially capable for the purpose 22 of proving an assured water supply. 23 6. Canada Hills qualifies for a designation of an assured water supply. 24 Having reviewed the Conclusions of Law, the Department hereby issues this 25 Order re-designating Canada Hills as having an assured water supply, subject to the 26 following conditions: 27 28 3 1 1 . Pursuant to R12-15-709, the Department may, at any time, revoke this 2 designation if the findings of fact or the conclusions of law upon which the designation 3 are based change. 4 2. The Department's determination that an assured water supply exists for 5 Canada Hills is based solely on its analysis of the groundwater supplies pledged by 6 Canada Hills. The analysis does not include any other source of water. If Canada Hills 7 intends to add another source of water to its designated volume, it must request a 8 review pursuant to R12-15-709(C). 9 3. Canada Hills shall provide to the Department the following information in the 10 manner prescribed in R12-15-711 : 11 a. The estimated future demand of platted, undeveloped lots which are located 12 in the Canada Hills service area. 13 b. The projected volume of water demand at build-out of customers with which 14 Canada Hills has entered into a notice of intent to serve agreement in the 15 calendar year. 16 c. A report regarding Canada Hills compliance with water quality requirements. 17 d. The depth-to-static water level of all wells from which the Canada Hills 18 withdrew water during the calendar year. 19 e. Any other information which is requested by the director which is required to 20 determine whether to continue the Canada Hills designated status. 21 IT IS HEREBY ORDERED THAT CANADA HILLS WATER COMPANY LIMITED 22 PARTNERSHIP BE RE-DESIGNATED AS HAVING AN ASSURED WATER SUPPLY: 23 DATED this/ •''day of April, 1996. 24 25 • 26 RITA '. PEARSON Director 27 28 4 1 A copy of the foregoing Decision and Order m��d 2 by certified mail this day of April, 1996, to the 3 following: Ms. Shirley Seng Certified Mail No. ( - " /‘/) /77 5 Canada Hills Water Company 2120 W Ina Road, Suite 100 6 Tucson, AZ. 85741 7 8 J 3.4 /c12- Rose Mae Nokes 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5 RECEIVEr APR 1 91996 ARIZONA DEPARTMENT OF WATER RESOURCES .�,�loty Office of Assured and Adequate Water Supply 500 North Third Street,Phoenix, Arizona 85004 QR`r o"s Telephone (602) 417-2460 - Fax (602) 417-2423 'f). 'f`� April 17, 1996 Hr±:SYMINGTON Governor RTTA P.PEARSON Mr. Dick Maes Director Rancho Vistoso Water Company 5861 S. Kyrene Tempe, Arizona 85283 Re: Application for Designation of Assured Water Supply - Rancho Vistoso Water Company Dear Mr. Maes, The Decision and Order redesignating Rancho Vistoso Water Company as having an assured water supply is enclosed. If you have any questions regarding this document, please feel free to contact me at 417-2400 extension 7179. Sincerely, e ossi, Manager Office of Assured Water Supply cc: Hugh Holub, Holub & O'Hair Chuck Sweet, Town of Oro Valley Howard Kopp, ADWR Legal Division Linda Stitzer, ADWR Tucson AMA Kathy Jacobs, ADWR Tucson AMA 1 DEPARTMENT OF WATER RESOURCES 2 BEFORE THE DIRECTOR 3 4 IN THE MATTER OF THE APPLICATION OF ) RANCHO VISTOSO WATER COMPANY FOR A ) AWS-96-004 5 REDESIGNATION AS HAVING AN ASSURED ) WATER SUPPLY ) DECISION AND ORDER 6 ) No. 26-000175 7 ) 8 9 On August 7, 1995, the Department of Water Resources (Department) received 10 an application from Rancho Vistoso Water Company (Rancho Vistoso) requesting that 11 the Department designate Rancho Vistoso as having an assured water supply pursuant 12 to A.R.S. § 45-576(D) and R12-15-701 et. seq. On February 29, 1996, the 13 Department determined the application to be complete and correct. 14 Rancho Vistoso has been designated as having an assured water supply since 15 the effective date of the Groundwater Management Act. The designation was based 16 on the existence of an agreement ("Northwest Area Agreement") between the City of 17 Tucson and Rancho Vistoso in which Tucson was to provide Central Arizona Project 18 Water to Rancho Vistoso. Because of difficulties in implementing this agreement, 19 Rancho Vistoso is requesting a re-designation of assured water supply based on 209 roundwater which is to be replenished through an agreement with the Central Arizona 21 Groundwater Replenishment District ("Replenishment District"). 22 After receiving Rancho Vistoso's request to obtain a designation of assured 23 water supply, and after reviewing relevant information regarding the designation 24 request, including: 1) a hydrologic study of the proposed source of supply, 2) 25 information submitted regarding Rancho Vistoso's consistency with the management 26P lan and management goal, 3) information provided by the Arizona Department of 27 Environmental Quality regarding the quality of the proposed source of water, and 4) 28 information regarding the Rancho Vistoso's financial capability to construct the 1 necessary delivery system, treatment works and storage facilities, the Department 2 finds the following: 3 1 . Rancho Vistoso is a private water company whose operations are regulated 4 by the Arizona Corporation Commission. 5 2. Rancho Vistoso has the right to deliver water to its customers which are 6 located within its Certificate of Convenience and Necessity. 7 3. Rancho Vistoso currently serves one hundred percent groundwater to its 8 residential customers pursuant to its service area right #56-0000175. 9 4. Rancho Vistoso's projected demand for the twentieth year from the date of 10 application is approximately 5,400 acre-feet. 11 5. Hydrologic information demonstrates that groundwater levels in Rancho 12 Vistoso's service area are currently at approximately 150 feet below land surface. 13 6. After one hundred years of pum page at 5,400 acre-feet per year, the 14 expected depth-to-water within Rancho Vistoso's service area is not expected to 15 exceed 1 ,000 feet below land surface. 16 7. The groundwater supply which Rancho Vistoso intends to provide its 17 customers currently meets all federal and state water quality standards. There is 18 currently no evidence of contamination associated with Water Quality Assurance 19 Revolving Fund ("WQARF") or Superfund activities within the Rancho Vistoso service 20 area or within one mile of any Rancho Vistoso service area well. 21 8. Rancho Vistoso is regulated as a large provider under the Department's 22 Second Management Plan. Rancho Vistoso was in compliance with the Second 23 Management Plan requirements as of the date the application for a designation of 24 assured water supply was filed. 25 9. On December 19, 1995, Rancho Vistoso entered into an agreement for 26 replenishment services with the Replenishment District. 27 28 2 1 10. Rancho Vistoso finances extensions of its distribution system through line 2 extension agreements with owners of new developments. Any owner of a new 3 subdivision served by Rancho Vistoso must also prove financial capability to construct 4 the necessary water infrastructure to the appropriate platting entity and the Arizona 5 Department of Real Estate pursuant to Titles 9, 11 , and 32 of the Arizona Revised 6 Statutes. 7 11 . For the purposes of this designation request, Rancho Vistoso does not have 8 any immediate plans to construct additional water treatment or storage facilities. 9 Having reviewed the Findings of Fact, the Department makes the following 10 conclusions of law: 11 1 . Rancho Vistoso currently has a sufficient supply of groundwater which is 12 physically, continuously and legally available to satisfy the projected twentieth year 13 demand of its customers for one hundred years. 14 2. The water supply proposed to be served by Rancho Vistoso is currently of 15 adequate quality for the proposed purposes. 16 3. Rancho Vistoso is currently consistent with the management plan of the 17 Tucson Active Management Area. 18 4. Rancho Vistoso is currently consistent with the management goal of the 19 Tucson Active Management Area. 20 5. Rancho Vistoso has demonstrated that it is financially capable for the 21 purposes of proving an assured water supply. 22 6. Rancho Vistoso qualifies for a designation of an assured water supply. 23 Having reviewed the Conclusions of Law, the Department hereby issues this 24 Order re-designating Rancho Vistoso as having an assured water supply, subject to the 25 following conditions: 26 1 . Pursuant to R12-15-709, the Department may, at any time, revoke this 27 28 3 1 designation if the findings of fact or the conclusions of law upon which the designation 2 are based change. 3 2. The Department's determination that an assured water supply exists for 4 Rancho Vistoso is based solely on its analysis of the groundwater supplies pledged by 5 Rancho Vistoso. The analysis does not include any other source of water. If Rancho 6 Vistoso intends to add another source of water to its designated volume, it must 7 request a review pursuant to R12-15-709(C). 8 3. Rancho Vistoso shall provide to the Department the following information in 9 the manner prescribed in R12-15-711 : 10 a. The estimated future demand of platted, undeveloped lots which are 11 located in Rancho Vistoso service area. 12 b. The projected volume of water demand at build-out of customers with 13 which Rancho Vistoso has entered into a notice of intent to serve agreement in 14 the calendar year. 15 c. A report regarding Rancho Vistoso's compliance with water quality 16 requirements. 17 d. The depth-to-static water level of all wells from which Rancho Vistoso 18 withdrew water during the calendar year. 19 e. Any other information required to determine whether to continue 20 Rancho Vistoso's designated status which is requested by the director. 21 IT IS HEREBY ORDERED THAT RANCHO VISTOSO WATER COMPANY BE RE- 22 DESIGNATED AS HAVING AN ASSURED WATER SUPPLY: 23 DATED this day of April, 1996. 24 25 koi44#04r) 26 RITA P. PEARSON Director 27 28 4 1 A copy of the foregoing Decision and Order mailed 2 by certified ail,this / day of ifi 3 1996, to the following: Mr. Dick Maes Certified Mail No. P,_i2'9" 5 Rancho Vistoso Water Company 5861 S. Kyrene 6 Tempe, Arizona 85283 Hugh Holub Certified Mail No. ". ", //‘2 8 Holub & O'Hair 177 N. Church Ave. Suite 913 9 Tucson, Arizona 85701-1120 10 11 1?6 e / 12 Rose Mae Nokes 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5 „515 Fp pvt.t3"'.We TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: Feb. 7, 1996 TO: HONORABLE MAYOR AND TOWN COUNCIL FROM: Joanne Homer, Civil Engineer, CIP SUBJECT: Award of Contract for Project No. 19-1295, Chip Seal Program and Incidental Work Thereof for Various Streets within the Copper Creek Neighborhood and the Rancho Catalina Subdivision. SUMMARY: Street maintenance is a primary function of the Public Works Department. Street maintenance includes such work as pavement overlay, chip seal, slurry seal and crack seal. The Public Works Department maintains a Pavement Management Program (PAVER) which provides an annual database of on-going maintenance needs. The work included under this contract will address on-going maintenance needs of the Town of Oro Valley identified by the PAVER program and field inspection. A total of five (5) contractors responded to the Town's NOTICE INVITING BIDS. Sahuaro Pavement Maintenance, Inc., a Tucson-based firm, was the lowest responsible bidder, in the amount of $53,070.00. ATTACHMENT: Memorandum "Request of Council Action” which includes a Bid Summary. RECOMMENDATION: Award contract to Sahuaro Pavement Maintenance, Inc. FISCAL IMPACT: The Engineer's Estimate for this Project is $63,135.00; all HURF funds available in the 95/96 budget. The actual cost of this project will e $ ,070.00. •4, A'C-"'" Ardij. 'AR M ,1 HEAD Air a:\lacarscw. 005 _11, ___ -.41 _ -� OWN MAN' ER' S REVIEW REQUEST FOR COUNCIL ACTION DATE OF COUNCIL ACTION: February 7 , 1996 PREPARED BY: Joanne C.R. Homer, Civil Engineer, CIP DATE: January 30 , 1996 PHONE: 797-2442 EXT. 17 SUBJECT: AWARD OF CONTRACT FOR PROJECT 19-1295, CHIP SEAL PROGRAM AND INCIDENTAL WORK THEREOF FOR VARIOUS STREETS WITHIN THE COPPER CRE . NEIGHBOR •OD AND THE RANCHO CATALINA SUBDIVISION APPROVED: ,,. • if ; 1 01 1614a4_4../ Department H= id Town Manager Ti., Clerk BACKGRO ID: The Department of Public Works, Engineering Division, formally advertised the NOTICE INVITING BIDS in the Daily Territorial on December 29 , 1995 and January 5, 1996 . In response to the Department' s advertisement, the Department of Public Works, Engineering Division, distributed a total of nine (9) sets of plans and Contract Documents; two (2) sets to Local Plan Services and seven (7) sets to contractors . A total of five (5) contractors responded to the Town' s NOTICE INVITING BIDS . Reference checks were made on the two (2) lowest Bidders ; information obtained on both firms was good. ANALYSIS : Bids Proposals for this Project were opened by the Town Clerk at 11 : 00 a.m. , Friday, January 12 , 1996 . The following is a summary of the five (5) bids received along with the Engineer' s Estimate : 1 . Sahuaro Pavement Maintenance, Inc . $53 , 070 . 00 2 . Domino Road Coatings, Inc . $54 , 900 . 00 3 . Southern Arizona Paving & Construction Co . $56 , 730 . 00 4 . Pima Paving, Inc . $59 , 475 . 00 5 . Western States Surfacing Inc . $79, 605 . 00 * ENGINEER' S ESTIMATE $63, 135 . 00 FISCAL IMPACT: The estimated cost for this Project is $53 , 070 . 00 ; all HURF funds . RECOMMENDATIONS : A. Award the Contract to Sahuaro Pavement Maintenance, Inc . , a Tucson based company; the lowest responsible bidder, in the amount of $53 , 070 . 00 . B . Direct the Town Engineer to prepare a Notice of Award to Sahuaro Pavement Maintenance, Inc . and transmit said Notice along with the Contract Agreement and Bond Forms for execution. C . Direct the Town Engineer to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon receipt of the executed Contract Agreement . D. Authorize the Town Engineer to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of the Work. E . Direct the Town Clerk to hold the bid bonds from Sahuaro Pavement Maintenance, Inc . , Domino Road Coatings, Inc . , Southern Arizona Paving and Construction Co. , and Pima Paving, Inc . until such time that a Contract Agreement has been executed. F. Direct the Town Clerk to return all other Bidder' s Bonds to the respective Bidders . SUGGESTED MOTION: I MOVE TO AWARD THE BID SUBJECT TO THE TOWN ENGINEER' S RECOMMENDATIONS . a:\lacarscw.004 St)S C REQUEST FOR COUNCIL ACTION DATE OF COUNCIL ACTION: 29 March, 19 9 5 PREPARED BY: Gill , Harvey T. , JR. , Assistant Town Engineer DATE: 24 March, 1995 PHONE: 797-9797 Ext . 306 SUBJECT: AWARD OF CONTRACT FOR TRAFFIC SIGNAL INSTALLATION AND INCIDENTAL WORK THEREOF, PROJECT NO . 01-0195 , AT THE INTERSECTION OF LA CANADA DRIVE AND LAMBERT LANE . 1 APPROVED: �- 1 Town Clerk Department Head Town Manager BACKGROUND: The Department of Public Works, Engineering Department , formallyadvertised the NOTICE INVITING BIDS in the Daily Territorial on 10 & 17 March, 1995 . In response to the Department' s advertisement , the Department of Public Works, Engineering Department , distributed a total of nine (9) sets of plans and Contract Documents ; two (2) sets to Local Plan Services and seven (7) sets to contractors . A total of six (6) contractors responded to the Town' s NOTICE INVITING BIDS . Reference checks were made on the two (2) lowest Bidders ; information obtained on both Firms were good. ANALYSIS : Bid Proposals for this Project were opened by the Deputy Town Clerk at 1130 Hrs . , Friday, 24 March, 1995 . Following is a summary of the six (6) bids received -along with the Engineer' s Estimate : 1 . HanMar Energy, Inc . $132 , 719 . 00 2 . Roadway Electric, Inc . $133 , 499 . 29 3 . Pavex Corporation $137 , 704 . 15 4 . Sturgeon Electric Company, Inc . $143 , 253 . 96 5 . Contractors West , Inc . $153 , 784 . 00 6 . Arizona Traffic Signal $159 , 168 . 00 * ENGINEER' S ESTIMATE $135, 000 . 00 If awarded, the construction should start on/or about 14 April , 1995 , and be completed on/or before 24 August , 1995 . RECOMMENDATIONS: A. Award the Contract to HanMar Energy, Inc . , a Tucson based company;• the lowest responsible bidder, in the amount of $132 , 719 . 00 . B . Direct the Town Engineer to prepare a Notice of Award to HanMar Energy, Inc . and transmit said Notice along with the Contract Agreement and Bond Forms for execution. C. Direct the Town Engineer to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon receipt of the executed Contract Agreement . D. Authorize the Town Engineer to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of the Work. E. Direct the Town Clerk to hold HanMar Energy, Inc . , Roadway Electrical , Inc . and Pavex Corporation Bidder' s Bonds until such time that a Contract Agreement has been executed, but in no case shall the time exceed forty-nine (49) calendar days . F . Direct the Town Clerk to return all other Bidder' s Bond to the respective Bidders . MOTION: I MOVE TO AWARD THE BID SUBJECT TO THE TOWN ENGINEER' S RECOMMENDATIONS RESOLUTION NO. (R)96-53 RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE A TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TENTATIVE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 1996/97 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES FOR THE FISCAL YEAR 1996/97; GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 1996/97; PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 1996/97; AND, DECLARING AN EMERGENCY. WHEREAS, requires that cities and towns in Arizona adopt a tentative the A.R.S. 42-302(A) budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff have met in budget work sessions to review the proposed budget; WHEREAS, the adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Section 1 That the statements and schedules of the tentative budget for the fiscal year 1996/97 accompany and be included as part of this Resolution as attached hereto. Section 2 That the statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 1996/97. Section 3 That the statements setting forth the receipts, expenditures and amounts collectible for the fiscalY ear 1996/97 accompany and be included as part of this resolution. Section 4 That the local alternative expenditure limitation as noted on the Summary Schedule of f Estimated Revenues and Expenditures for the fiscal year 1996/97 be included as part of this resolution. Section 5 That the Town Clerk be and hereby is authorized and directed to publish in the manner prescribedby law, the estimates of expenditures, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for adoption of the budget for fiscal year 1996/97 for the Town of Oro Valley, Arizona on the 15TH day of AUGUST, 1996. Section 6 That upon recommendation bythe Mayor and Council, expenditures may be made from the appropriation contingencies,contin encies, the transfers of any sums within any specific maybe made onlyupon the approval of the Mayor and Council. appropriation p That moneyfrom anyfund may be used for any of the appropriations except money Section 7 . specifically restricted byState Law or by Town Ordinance or Resolution. sp y Section 8 That the various Town officers and employees by and they hereby are directed to perform all acts necessaryor desirable to give effect to this resolution. Section 9 That preservation it is necessaryfor the of the peace, health and safety of the Town of Oro Valley, Arizona, is declared to exist and this resolution shall be effective an emergency g Y immediately upon its passage and adoption. APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley, Arizona this 10th day of July , 1996. PASSED AND ADOPTED this 10th day of July , 1996. ► r Cheryl Skalsk;, Mayor ATTEST: / y C(AAA.J.e.L ' Kathryn . Cuvelier, Town Clerk APPROVED AS TO FORM: `i .46,1 . .4e Tobin S. Sidles, Town Attorney , , —7— 111111:11i. , ...i.;:i.i.*:::::::: toOW O MO O CN 4 (OM co (0 d 1' Cwrnt" :j - co M u w z - ii - I. r' , co I- O Z W rn tU) M : T COT- CO I!') in z a rn .. CO t~ '^ N- 0 O O X W COiJ T 1_ CO W V• A VI Q N CO N CO (O 1 (0 O U w CO CO CO .1 �t In Z (Wj J t` Lo CO O CA a-- CO CO CO Q rc Q r - i I M Z -� rn CO O 0 rs\ 10 I- O Zi g U) CO N 0M COp T .6 O QQ CO 0) N ~ - oC O E 0 p 8'0,:c GO! 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LL I-- ~O o 0 r N CO 4- U) 6 I- I CO O •- r TOWN OF ORO VALLEY Summary By Fund of Revenues Other Than Property Taxes Fiscal Year 1996-97 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1995-96 1995-96* 1996-97 GENERAL FUND: Local Taxes: Local Sales • $3,121,000 $3,425,000 $2,982,000 Occupancy 145,000 155,000 164,000 p Y Renters' 110,000 110,000 135,000 Cable Franchise 80,000 105,000 110,000 Licenses&Permits: Business 45,000 50,000 52,000 Building 913,000 830,000 824,300 Miscellaneous Permits 28,000 33,000 33,000 Intergovernmental Revenues: County Shared 125,000 170,000 180,000 Weaver Park Operating Contribution 165,000 165,000 15,000 State Shared 1,357,000 1,357,000 2,913,000 State Grants 229,000 203,394 220,770 Federal Grants 246,100 230,530 323,999 Charges for Services 177,400 138,000 170,100 Fines 200,000 231,000 231,000 Interest on Investments 220,000 220,000 180,000 Miscellaneous Revenues 3,000 32,250 25,300 Annexation -Contingent Revenues 500,375 605,000 TOTAL GENERAL FUND $7,664,875 $7,455,174 $9,164,469 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (1 of 3) TOWN OF ORO VALLEY Summary By Fund of Revenues Other Than Property Taxes Fiscal Year 1996-97 ESTIMATED ACTUAL ACTUAL REVENUES REVENUES REVENUES SOURCE OF REVENUES 1995-96 1995-96* 1995-96* SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses& Permits $16,000 $9,500 $9,500 Intergovernmental Revenues: Highway Users Fuels Tax 651,000 700,000 1,461,000 Local Transportation Assistance 101,000 101,000 State Grants 20,000 20,000 0 Federal Grants 76,000 76,000 282,000 Charges for Services 3,000 19,000 19,000 Interest on Investments 10,000 25,000 10,000 Developer Contributions 121,500 31,000 0 Miscellaneous Revenues 200 200 HIGHWAY FUND TOTALS $998,500 $981,700 $1,781,700 LOCAL TRANSPORTATION ASSISTANCE FUND: SEIZURES & FORFEITURES FUND: Forfeitures $84,700 $34,000 $11,000 Interest on Investments 2,000 0 Federal Grants 9,200 0 0 SEIZURES & FORFEITURE TOTALS $93,900 $36,000 $11,000 HERITAGE FUND GRANT-WEAVER PARK $150,000 0 150,000 OFFICE OF SP. ED. & REHAB. SERV. 140,000 PUBLIC TRANSPORTATION FUND: Local Transporation Assistance $111,000 Charges for Services 16,500 PUBLIC TRANSPORTATION FUND TOTALS 127,500 TOTAL-SPECIAL REVENUE FUNDS $1,242,400 $1,017,700 $2,210,200 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (2 of 3) TOWN OF ORO VALLEY Summary By Fund of Revenues Other Than Property Taxes Fiscal Year 1996-97 ESTIMATED ACTUAL ACTUAL REVENUES REVENUES REVENUES SOURCE OF REVENUES 1995-96 1995-96* 1995-96* DEBT SERVICE FUNDS: Valle Del Oro Paving District $8,354 $8,699 $0 Naranja Road Improvement Dist. 90,391 103,800 76,274 Municipal Debt Service Fund TOTAL- DEBT SERVICE FUNDS $98,745 $112,499 $76,274 CAPITAL PROJECT FUNDS: Alternative Water Resources Dev. Fee 154,000 La Canada Dr Development Impact Fees 343,050 392,000 367,000 TOTAL-CAPITAL PROJECT FUNDS $343,050 $392,000 $521,000 ENTERPRISE FUNDS: C.H. Water Utility 0 439,545 2,882,340 R.V. Water Utility 0 242,263 1,454,306 OVW I D #1 195,000 TOTAL-ENTERPRISE FUNDS $0 $681,808 $4,531,646 TOTAL ALL FUNDS $9,349,070 $9,659,181 $16,503,589 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (3 of 3) TOWN OF ORO VALLEY Summary By Fund of Other Financing Sources and Interfund Transfers Fiscal Year 1996-97 PROCEEDS FROM INTERFUND OTHER FINANCING TRANSFERS SOURCES 1996-97 FUND 1996-97 IN (OUT) GENERAL FUND: Transfer to Highway Fund (577,675) Transfer to Heritage Fund Grant -Weaver Park (150,000) Transfer to Municipal Debt Service Fund (553,793) Transfer to Public Transportation Fund (18,132) Total General Fund $0 $0 ($1,299,600) SPECIAL REVENUE FUNDS: Highway Fund $577,675 Heritage Fund Grant-Weaver Park 150,000 Public Transportation Fund 18,132 Total Special Revenue Funds $0 $745,807 $0 DEBT SERVICE FUNDS: Municipal Debt Service Fund $553,793 Total Debt Service Funds $0 $553,793 $0 CAPITAL PROJECTS FUNDS: Land Acquisition & Development Fund $5,700,000 Total Capital Projects Funds $5,700,000 $0 $0 ENTERPRISE FUNDS: Proceeds from the Issuance of Bonds (Water Utility) $1,500,000 Total Enterprise Funds $1,500,000 $0 TOTAL ALL FUNDS $7,200,000 $1,299,600 ($1,299,600) SCHEDULE D (1 of 1) 0 TOWN OF ORO VALLEY Summary By Department of Expenditures/Expenses Within Each Fund Fiscal Year 1996-97 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1995-96 1995-96 1995-96* 1996-97 GENERAL FUND: Town Council $295,976 ($70,000) $205,103 $62,314 Town Clerk 196,882 (6,000) 201,477 205,694 Magistrate Court 298,178 (20,000) 255,754 288,307 Town Manager 262,360 269,601 293,321 Finance 302,950 249,277 463,574 Legal 395,016 (90,000) 293,523 314,603 Police-Operating & Maintenance 3,360,107 3,252,585 3,895,398 Police-Contingency for Annexations 451,929 (451,929) 0 373,748 Parks& Recreation 389,097 388,437 526,567 Development Services: Planning &Zoning 623,843 (10,000) 572,770 662,681 Building Safety 361,383 365,460 391,667 Public Works 269,295 272,047 273,706 Subtotal - Development Services 1,254,521 (10,000) 1,210,277 1,328,054 General Administration 510,682 483,581 327,316 Contingency/ Reserve 1,371,668 (436,555) 3,452,650 TOTAL-GENERAL FUND $9,089,366 ($1,084,484) $6,809,615 $11,531,546 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $1,987,106 $1,186,925 $2,249,125 Contingency for Annexations $244,983 (244,983) $0 $470,250 TOTAL- HIGHWAY FUND $2,232,089 ($244,983) $1,186,925 $2,719,375 * Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (1 OF 3) TOWN OF ORO VALLEY Summary By Department of Expenditures/Expenses Within Each Fund Fiscal Year 1996-97 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1995-96 1995-96 1995-96* 1996-97 SEIZURES & FORFEITURES FUND: Police $21,967 $32,092 $30,960 Legal 4,100 4,100 1,000 TOTAL-SEIZURES & FORFEITURES FUND $26,067 $36,192 $31,960 HERITAGE FUND GRANT-WEAVER PARK $300,000 ($300,000) $0 $300,000 OFFICE OF SR ED. & REHAB. SERV. $140,000 PUBLIC TRANSPORTATION FUND $145,632 TOTAL-SPECIAL REVENUE FUNDS $2,558,156 ($544,983) $1,223,117 $3,336,967 DEBT SERVICE FUNDS: Valle Del Oro Paving District $6,195 $5,500 $0 Naranja Road Improvement District 123,925 123,725 117,400 Municipal Debt Service Fund 177,195 $92,183 268,878 553,793 TOTAL-DEBT SERVICE FUNDS $307,315 $92,183 $398,103 $671,193 CAPITAL PROJECT FUNDS: Development Services Bldg Construction Fun 32,000 ($32,000) $0 $0 La Canada Drive Development Impact Fees 2,964,095 (2,722,095) 242,000 3,163,168 Parks and Rec Acquisition & Development 11,600,000 (11,600,000) Land Acquisition & Development 5,700,000 Alternative Water Resource Dev. Fee 154,000 TOTAL-CAPITAL PROJECT FUNDS $14,596,095 ($14,354,095) $242,000 $9,017,168 * Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (2 OF 3) TOWN OF ORO VALLEY Summary By Department of Expenditures/Expenses Within Each Fund Fiscal Year 1996-97 ADOPTED EXPENDITURE BUDGETED ADJUSTMENTS ACTUAL BUDGETED FUND EXPENDITURES APPROVED EXPENDITURES EXPENDITURES DEPARTMENT 1995-96 1995-96 1995-96* 1996-97 ENTERPRISE FUNDS: Water Company Acquisition $10,000,000 ($10,000,000) R.V. Water Utility 368,912 368,912 1,454,306 C.H. Water Utility 617,467 617,467 3,882,340 OVW I D #1 195,000 OV'S Portion of Tucson Water 1,500,000 C.H. Water Utility-Acq. & Costs of Issuance 13,831,578 13,831,578 R.V.Water Utility-Acq. & Costs of Issuance 11,073,422 11,073,422 TOTAL- ENTERPRISE FUNDS $10,000,000 $15,891,379 $25,891,379 $7,031,646 TOTAL ALL FUNDS $36,550,932 $0 $34,564,214 $31,588,520 * Includes actual expenditures/expenses as of the date the proposed budget was prepared plus expenditures/expenses expected to be made for the remainder of the fiscal year. SCHEDULE E (3 OF 3) TOWN OF ORO VALLEY PUBLIC NOTICE In accordance with the provisions of Title 42 , Sections 302 , 303 and 304 , Arizona Revised Statutes , the Oro Valley Town Council did on the 10th day of July 1996 adopt a tentative budget for fiscal year 1996/97 which is published herewith. The Town Council will meet for a final hearing of taxpayers and for adoption of the final budget for fiscal year 1996/97 on August 15, 1996 . The hearing will commence at or after 7 : 00 p .m. on Thursday, August 15 , 1996 at the Oro Valley Town Hall, 11, 000 N. La Canada Drive, Oro Valley, Arizona. Members of the public are invited to attend. PUB : The Daily Territorial July 16 , 23 , 1996 REQ: Kathryn Cuvelier, CMC Town Clerk r RECEIVED JAN 2 6 1996 IDWN of ORO VAUD January 19, 1996 City/Town Managers and Finance Directors State of Arizona RE: Preliminary 1996/97 Expenditure Limits The Preliminary 1996/97 Expenditure Limits for all cities and towns are being supplied in accordance with Article IX, Section 9, Constitution of Arizona, and A.R.S. § 41-563. The 1979/80 base limits have been adjusted for changes in the population and the cost of living between 1978 and 1995. The formula is shown below. Preliminary 1995 GDP Implicit Price 1996/97 Population X Deflator 1995_ X 1979/80 = Expenditure 1978 GDP Implicit Price Base Limit Limit Population Deflator 1978 Please note that the method used by the Bureau of Economic Analysis to calculate the Gross Domestic Product (GDP) numbers will change to a chain-weighted method which may have an impact on the Final 1996/97 Expenditure Limit. Contact Econometrics at 542-3062 if you have any questions. Sincerely, ECONOMIC ESTIMATES COMMISSION 1,\ ak.-c,--V_(:4; .\\- Harold Scott Chairman HS:ks FISCAL YEAR 1996-97 PRELIM ARY EXPENDITURE LIMITATIONS: CITIES & TOWNS PRELIMINARY FY 1996-97 POPULATION ** POPULATION INFLATION FY 1979-80 EXPENDITURE 1995 1978 FACTOR FACTOR* BASE LIMIT LIMITATION E-CITY APACHE JUNCTION 19,525 9,500 2.0553 2.1296 $1,581,484 $6,921,875 AVOINi5:2111111111.11ElitO*11111110M11111111:41#01111112109:11Et1A417illiSt1:#4:001111 BENSON 4,115 3,925 1.0484 2.1296 $1,317,815 $2,942,227 littiagglIPRIPINSIEPOWINIUWEEPEO941age2 29ori,1,6251ingilig0,21946201 BUCKEYE 5,130 3,175 1.6157 2.1296 $1,048,270 $3,606,935 CAMP VERDE 7,465 5,650 1.3212 2.1296 $2,072,112 $5,830,236 CASA GRANDE 20,880 14,100 1.4809 2.1296 $3,743,397 $11,805,076 CHANDLER 128,035 23,500 5.4483 2.1296 $7,245,951 $84,071,301 1::::::::::::filltitY111111111111111141WIEritAIIIIIIII•0*111111111:1*.i0elralirf**111111111#40:001 CLARKDALE 2,600 1,200 2.1667 2.1296 $255,616 $1,179,429 COLORADO CITY 3,190 1,730 1.8439 2.1296 $687,191 $2,698,443 .d56: ::::: :::31111116111111716511•114W1111111:00.001111111111111111110I0111144;003011111190.010011 COTTONWOOD 6,545 4,200 1.5583 ...,2.1296 $1,105,601 $3,669,022 titittOLXIIIIIIIIIIIIROW.111105WEINEgooint#00111**1**111110gtooll DUNCAN 735 700 1.0500 2.1296 $177,389 $396,650 EL MIRAGE 5,355 4,025 1.3304 2.1296 $774,680 $2,194,863 FLAGSTAFF 52,745 32,000 1.6483 2.1296 $17,022,966 $59,752,776 PREPARED BY EEC STAFF 1/10/96 • - FISCAL YEAR 1996-97 PRELIMINARY EXPENDITURE LIMITATIONS: C11 IES & TOWNS PRELIMINARY FY 1996-97 POPULATION ** POPULATION INFLATION FY 1979-80 EXPENDITURE CITY 1995 1978 FACTOR FACTOR* BASE LIMIT LIMITATION FOUNTAIN HILLS 13,100 10,190 1.2856 2.1296 $3,302,273 $9,040,692 FR.EDONIA L250 850 1 4706 2 1296 $329695 $1O32512 GILA BEND 1,820 1,575 1.1556 2.1296 $684,678 $1,684,879 GLENDALE 172,155 84,000 2.0495 2.1296 $21,455,628 $93,642,526 GLOBi GOODYEAR 9,595 2,500 3.8380 2.1296 $883,878 $7,224,184 OUA1ALUPE S64O 4,30G 131 t6 2 1296 $549792 $1,S3 ,6*O HAYDEN 910 1,200 0.7583 2.1296 $408,838 $660,242 HUACHUCA CITY 1,940 1,690 1.1479 2.1296 $317,153 $775,310 KEARNY 2,455 2,665 0.9212 2.1296 $950,057 $1,863,784 LAKE HAVASU CITY 36,285 13,000 2.7912 2.1296 $4,211,119 $25,030,690 WiteaI#0111:11:111364AIIIIIIMC111111:00$0:11111gWertiligiteliglitggaitti MAMMOTH 1,960 1,960 1.0000 2.1296 $425,048 $905,169 MESA 328,735 130,000 2.5287 2.1296 $54,090,640 $291,283,743 NOGALES 20,655 11,740 1.7594 2.1296 $3,245,377 $12,159,446 PAGE 7,950 4,375 1.8171 2.1296 $3,381,616 $13,085,939 PREPARED BY EEC STAFF 1/10/96 FISCAL YEAR 1996-97 PRELIMIhARY EXPENDITURE LIMITATIONS: CII IES & TOWNS PRELIMINARY FY 1996-97 POPULATION ** POPULATION INFLATION FY 1979-80 EXPENDITURE CITY 1995 1978 FACTOR FACTOR* BASE LIMIT LIMITATION PARKER 2,950 2,485 1.1871 2.1296 $1,145,364 $2,895,547 fAtrORIIIIIIIIIIIIIIIIIIII#AIIIIIIIIINIIIIIIIrrt:Oill11114;!f4POISIIIM10:WIOEEBIMOIWI PAYSON 9,950 4,305 2.3113 2.1296 $1,267,280 $6,237,550 tOAKIIIIIIIIIIII:0101111110#111:1111164082118410001141144101.11111:1111111t4010456I PHOENIX 1,082,610 - 717,000 1.5099 2.1296 $229,200,625 $736,987,650 lik*RIMINIEME1111110141111111;14111111:111,01:1111010g111110001111:11#40:01 PINETOP-LAKESIDE 2,615 2,635 0.9924 2.1296 $1,214,814 $2,567,393 PRE S carr VALLEY 16,120 1,520 10.6053 2.1296 $380,054 $8,583,379 f§g#::tgfttlrIIEEEI:l*fEE114at$1:1IteB§N:#§111114114#0:IBE3::itgWIIIII$t*t:Wg QUEEN CREEK 3,015 2,525 1.1941 2.1296 $818,277 $2,080,739 'OMMAISIIIEIIIIIIIIIIOCAIDIIIOMIEIIIIMOJIWNIPIIVIIOEEIORJMOIIIISIIIPWOMI SAHUARITA 1,700 1,629 1.0436 2.1296 $713,697 $1,586,110 atitiltr#11.11111111111150011:11111Igglilleag#0111:1141001111111***0:1111:001COgi SCOTTSDALE 163,700 83,000 1.9723 2.1296 $31,361,444 $131,721,956 :$0008.1taili:giliiiiiiiIMIliiii;:gMqiiiiiiSli!iTAVE71040:0•11iigig-XiiiliV49:000:Ziligiiiii$7i40.44711.1 SHOW LOW 5,830 3,800 1.5342 2.1296 $1,443,667 $4,716,757 $tti0.0t#A11111•1111510#111111101WEI11102:#111111111110:001113tak$01.1113Wi:ittil SNOWFLAKE 4,120 3,000 1.3733 2.1296 $741,469 $2,168,505 gli*g*tCf#:lrM::fttiitfllPgigMIIIIIIMII:ln::::FMVi:ollEIII*11:130tt.rNtllrtlgttMitgtl SOUTH TUCSON 5,570 6,275 0.8876 2.1296 $1,879,168 $3,552,210 ST. JOHNS 3,360 4,100 0.8195 2.1296 $819,104 $1,429,506 vptgxOcigiNIIIirgliiiditai3,485inaBni.T4mqi$iigi.tlii:iii::igiii::iiii0:a415ltbibii:iii2 1296iiii:iiiii;iiiiiiii::iiiis62163;:lllii$:1tO1g-11gg SURPRISE 10,510 3,550 2.9606 2.1296 $474,998 $2,994,730 PREPARED BY EEC STAFF 1/10/96 FISCAL YEAR 1996-97 PRELIM', _RY EXPENDITURE LIMITATIONS: Cii S & TOWNS CITY POPULATION ** POPULATIONINFLATIONFY 1979-801995 PRELIMINARY FY 1996-97 EXPENDITURE 1978 FACTOR FACTOR* BASE LIMIT LIMITATION it0.04Ciliall!IIIIIII.E.:10.01:11111110:01011!1,11144#$CIIIIitit*IIII#0..40#111:$11110110141Atkili TEMPE 155,610 102,000 1.5256 2.1296 $29,579,379 $96,098,789 TOLLES ON 4,650 4,190 1.1098 2.1296 $966,494 $2,284,176 TUCSON 447,075 311,400 1.4357 2.1296 $138,097,586 $422,220,580 WICKENBURG 4,965 3,300 1.5045 2.1296 $1,805,966 $5,786,373 WILLIAMS 2,690 2,100 1.2810 2.1296 $1,254,501 $3,422,122 WINSLOW 10,780 7,725 1.3955 2.1296 $4,995,579 $14,845,596 YUMA 60,475 34,500 1.7529 2.1296 $15,663,245 $58,469,591 TOTAL 3,296,795 1,885,918 1.7481 $672,533,928 $2,466,868,388 *INFLATION FACTOR = (1995 GDP DEFLATOR)/(1978 GDP DEFLATOR) = 128.2/60.2 NOTE:BASE YEAR WAS CHANGED BY BEA FROM 1982 TO 1987 **FIGURES AS OF JULY 1 (SOURCE:DEPT.OF ECONOMIC SECURITY) PREPARED BY EEC STAFF 1/10/96