Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink AboutBudget Records-Town - 6/30/1999 ' larolirlin Of 01.1° ValleV q L T ,. l 6 1162%' 4)* #1, a 4 � � � y�, +" ,... ywaP`� Y " Y ry /wffii .Y..ryz � . ' 9w . . Wf � y+ .".777;,-, q -: -jr- .or' -...?"-••r —X, .— —, , .....,...:. . r,...:, '. .1r- ,,..r......---7,...i.',7,7i,j4., -...,.: . '''''. ''j " r Y . .r t ' xs m a. fir►• r s,.�aY. �� . '7Nr : r I r.0 raj r»_...._. , ^am "° , �, M fr a .+.w" '� 9w^Ly• . ,3 e ?w y , 3 ...... ,.,,,..,.., ,,..... s yw .''''?}7',:',1. .'k ,iWr, ry/7'''' ,. . *' , r..: „ m' ,..dna '{ 4' '''' .n cZ' d1'' ,F,y,;:< 'r ,>,.. "'�{,; au...., 'wr,"'".'i° ' .,. a,, , ^w:.,." ,,, . >m. ".> y�11..f r .. �� `b. � .t „�'' , ".� us'*,"C'"”, w'. d "T.P�,s��` ,,,:a.+ar�'�"'s ,'„ "`' '" ..e'' �f' ` ti' • ;a ' an sa �- , 'w, ,H. y+' h yh.J �Yo.,r#' ^r, ,twd±Y� .,, r'W ,..�q r^,� � 4t-4' �}j�l a. •,'Y rr. _, °da ,.. ' .µ r. ,� ,F'.��.r a �w,, ,q; tb�• -'�.4''''' r..�"' .y`� r # ,�Fl :° ��' "f r,a aar"f..sax'"f.,." n ;..,„,,,,y,,,,,44, 'M'�.,r�Al7".,'',yFIr.,-i ;s N `A .; �:i; �„, '.i r' K:' a#r� .S. `41. ':S -.t ,,Y ,. „ti2d iqy . -4r u,':'; ;[.t 1r" L a M {._ r '® c a;. .3° ♦ 7 s',,,, ' &r%✓a „ ,,t`,,,„„,'r Y.{ ,►AVS'� .. t - k fi' .. -a 3 4 ysi r. ‘...:, : ,, �'�;x/ .�"'tea w Y, '°Y�4n �wr` yh 0,,,,it , .I,f y,. . tel. rva Y'._� n • 1,1;' . t';..1,r '.Wim'I 1 a ' py' i f 2 t TRS ' , $ . ',..... t.(1164,, . •••,,,,,, . Ii.0'. r 7,•••!:-.4, ., ..� : ;... .,..;r "! , U�.:"• ""� a r-: ->1t 4(#. �~a.:, : ar 1014,, ,. ,If.,4•1r- 41.,,,., ,. '., 1.....,..,:i,,,,,v' , ' .', .• *r 441471;:'::*-.';''''''' ',,'1:ri t—.,''.. t t . 1 �./. a{"'7 a d Y ' , .. . . ,,,,<*; , ,...,F �M w'" } ^^.rte w. j / 1 » p is !i it:ii • 4. .• ` a -J, l,..". s .. .r �: t 4�rnylprf�l•.. it a ( t 1,,k 4 -....4, .- . • ,.... .7 . , •-:-.. *fib . ," ...,,-1811-1/1111/1*"" 'id ; .."14)1144 ..'' .4.. 'Illtio, 9: .. , k1/4i ,, ,....., ... ....„ .. . .. , . ..., ,.,4-00 _ --, -.iii..... Annual it ,„.., . . ,_......„ . . .. ..„ ,.„.„ . , ., .....„. :. ' 1 y Yz. • Budget . . ::,.„..., ,i...,, ... iii ., ,. , . .. .,. . . .. .ff.,...,,,,,,4 1 * ,O. , ' ---• -., I 10 10 ... iwa9 , . ,. ,.. . i ,,.. ,4 . ..,...„._ . , _ ,.. , „,.... . _; „ ,, .....„, ,,.. ,„, . ; .,.....7,.....,.. vistp,. ,.. , :: ., ... ....... . ., _., .,,, ,. . , 4 , , . . , ., ._ _i . . ...,., F , TOWN OF ORO VALLEY TOWN COUNCIL Fiscal Year 1998-99 PAUL H. LOOMIS Mayor PAUL PARISI Vice-Mayor DICK JOHNSON Councilmember FRAN LaSALA Councilmember CHERYL SKALSKY Councilmember TOWN OF ORO VALLEY ANNUAL BUDGET 1998-1999 Table of Contents Description Page Listing Department De artment Heads 1 Organizational Chart 2 Executive Summary4 GENERAL FUND Revenues and Other Financing Sources 19 Expenditures and Other Financing Uses Administration: Town Council 23 Town Clerk 30 Town Manager 37 Finance 45 Economic Development 52 Legal 59 Custodial & Facilities Maintenance 66 General Administration 73 Development Services: Administration Division 81 Planning & Zoning Division 88 Building Safety Division 96 Public Works Division 103 Parks & Recreation 111 Police Department 119 Magistrate Court 129 SPECIAL REVENUE FUNDS Highway Fund: Revenues and Other Financing Sources 137 Public Works 138 Seizures and Forfeitures Fund: Revenues and Other Financing Sources 147 Police Department 148 Legal Department 153 Heritage Fund Grant: Revenues and Other Financing Sources 157 Community Development— Parks and Recreation Division 158 Office of Special Education and Rehabilitative Services Grant: Revenues and Other Financing Sources 161 Community Development— Parks and Recreation Division 162 TOWN OF ORO VALLEY ANNUAL BUDGET 1998-1999 Table of Contents (continued) Description Page SPECIAL REVENUED FUNDS (continued) Public Transportation Fund 165 Revenues and Other Financing Sources 166 Community Development—Transit Division CAPITAL PROJECTS FUNDS CDO Riverfront Park Construction Fund 175 Land Acquisition & Parks Development 178 Pima County Bond Election Improvements 181 Library Construction Fund 184 Municipal Facilities Construction Fund 187 Townwide Roadway Impact Fees 190 La Canada Drive Development Impact Fees 193 Oro Valley Water Connection Fees 196 Alternative Water Resources Development Fees 199 DEBT SERVICE FUNDS Naranja Road Improvement District 204 Municipal Debt Service 207 ENTERPRISE FUNDS Oro Valley Water Utility Fund 211 Revenues and Other Financing Sources Water Utility 212 Water Company Acquisition Revenues and Other Funding Sources 221 Water Utility 222 OTHER INFORMATION Resolution 225 Auditor General Schedules A— E 226 Summary of Significant Accounting Policies 234 Glossary of Terms 236 J P�LEY / OQ' TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Administrative Offices(520)297-2591 Fax(520)297-0428 °UN DEO Y TO: The Citizens of the Town of Oro Valley FROM: Mayor Paul H. Loomis SUBJECT: Fiscal Year 1998-99 Town Budget On behalf of the Oro Valley Town Council, I am pleased to present the Town of Oro Valley's budget for the Fiscal Year 1998-99 to the citizens of our community. The Town's budget of $38,823,040 reflects a 17.6% increase over FY 1997-98 primarily as a result of several important capital improvement projects and water utility system improvements. Over the past several years and particularly in FY 1997-98, the Town has looked for ways to fund a much needed parks and recreation facility. I am happy to say that $2,554,132 is included in this budget for both phases of the construction for the CDO Riverfront Park. Additionally, upgrades were made last year_to Dennis Weaver Park with a state Heritage Fund grant and another grant application has been submitted for the new fiscal year. The budget also contains $915,030 for a new 8,500 square feet Development Services building and $20,000 for site analysis and preliminary design as a contingency for a possible new library within the Town. We are working with Pima County to add this key facility to our town center. Significant roadway improvement projects are budgeted for this year. The improvements to La Canada Drive between Lambert Lane and Naranja Road have been completed. It is significant that most of the work used federal funding with only a minor amount coming out of Town revenues. The Townwide Roadway Development Impact Fee Fund has continued to accumulate new revenues from fees and interest. Approximately $1,723,000 of projects have been identified in FY 1998-99 including $750,000 for safety improvements along 1st Avenue from Oracle Road to the CDO Wash. The Town is entering its third full year of operating the Oro Valley Water Utility. Operated as an enterprise fund, the water utility is running smoothly and keeping up with residential and commercial growth as evidenced by indicators such as customer base, income and a positive cash position. As a growing community, Oro Valley will continue to face many challenges and opportunities. We are moving forward with many new ideas brought forward by you, our citizens. The Council continues its commitment to; improving your participation in the local decision-making process; providing quality services to our residents; and fostering the high quality of life that is expected by citizens of our special and unique community. 1/1 poo Paul H. Loomis, Mayor A :a 9 6 q3 i 9 1 1 3 7 qq 7 I TOWN OF ORO VALLEY DEPARTMENT HEADS CHUCK SWEET Town Manager DAVID L. ANDREWS DONALD CHATFIELD Finance Director Community Development Director KATHI CUVELIER DAVID HOOK Town Clerk Town Engineer FRANCES LYNCH TOBIN C. SIDLES Magistrate Town Attorney WERNER S. WOLFF Chief of Police 1 lal QS L H OM CC 0 H y CD Z E e 0 b iiii1iI0�o a = E U ti . li cn � III o t � U ii y ."ammimmit � � a� o U O p 'Li • o O �'�'+ U ota: p cg .., CD Z ..• 5 • to Lzi .r. T. 6 > ,..., i„, A4 A i.. c., Z V) o 1111 2 C • E A 3 ¢ xQ 41 .! 8 P ci)w ......" cd. — 1E ....m...w ..i.......: 4) cn L c i.r tic.... a E-1 22 a c� ; - r - r • s y'' z � U A O - - 0 a 8 E j 2 V • o• Ec A o a A o •- H g 0 •- E '411 - - -� Q .6 co AO N > _ = o Cc onZ . _c� N I ob •w.► E _ Cg w CI: .W CO d 1 ..... ZU ° ...... -et ,- •� VI E � Q 3) 11s U ,4 71 '5 Z 0 8 ^ L ..+ cu L U U QA 6. U Z u , = d `� a 0 = w o 0 3 AG E"' as c> I ... �' E. Eo 0 4., . 1 e 3 .\i\`-`-EY O ‘,1(17TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 k. Administrative Offices(520)297-2591 Fax(520)297-0428 P0//' 191 t* NDEO To the Honorable Mayor and Town Council Town of Oro Valley, Arizona The Town of Oro Valley'sFY 1998/99 Budget, as adopted by Mayor and Council on g August 5, 1998, is respectfully submitted. 040 is balanced with a combination of revenues and cash The budget of$3 8,823, carryforwards and conforms f to the Mayor and Council's budgetary policy established by Y We are to present this budget to you with those Resolution No. (R)97-03. pleasedCouncil The budget also includes those capital projects funded by conditions being met. g ital Improvements Planin February 1998. upon adoption of the FY 1998-99 Cap The following pie chart depicts Town services and related expenditures for the upcoming fiscal year. Administration police 6% $2,331,6813% $5;016;783 / Streets & Roads Contingency 7 Maintenance Reserves -elV" / 4% $1,736,718 35% $13,495,555 `;°F �� .;,Adp,"— Development AO' - Services \\77 4% $1,508,678 Parks &Recreation 3% $1,202,654 # Public z I Water Utility Transportation Capital \'\ 16% 6 131,861 1% $247,951 Improvements _./ Projects 15% $5,960,829 Municipal Debt Magistrate Court Service 1% $363,499 2% $826,824 1 4 Administration, purposes for of brevity in this summary, has been combined and includes the Town Council, Clerk, Manager, Finance, Economic Development,Legal, Custodian/Facilities Maintenance, and General Administration budgets. Contingency reserves are estimated to be $13,495,555 or 35% of the Town's total budget. g y Theyare calculated by adding cash carryforwards and revenues and subsequently deducting those expenditures budgeted to specific line items such as personnel, operations and maintenance, capital outlay and debt service. The breakdown of the $13,495,555 is graphically disaggregated as follows: Water Company Acquisition Fund 15% $2,000,000 Townwide Roadway Development Water Impact Fees Connection Fees Fund Fund -\ 'A 32% $4,427,464 4% $487,943 Water Utility Fund i 16% $2,151,966 ,,,k . ,6,:„.,,i:...:::::',,, Z!,,b, ezIE:-' ''::;4::,TII.,4tiPoly m:.,:',- - ..,,,,,..:7,,.f.:04 / /-- ' ::,/ ..- „„,. , Highway Fund General Fund 10% $1,319,272 23% $3,108,910 The aforementioned expenditures are balanced with the following revenues, cash reserves, and debt financing: Long-term debt financing Lease-Purchase 8% $2,915,030 Financing 1% $219,000 nt 14'' '''''''Ig '"' -%- s ,,,--!.*--..-4F, ., .,':: .,,,,, . Revenues ,` .x f a a 0 aha :48,:: &_:; 3 fi F " $19,789,346 Ss 3 "....:;:4—..- bg.�er ".. r'S� zg� eA kd } 5x3 � & Cash , �4�;�� °� Carr orwards lit �. I `: ` $15,899,664 'F''''''''-FAiii ' 5 As identified in thep ie chart, Town forecasted revenues from all sources total S19,789,346. o This forecasted figure represents a 2.6/o increase over the FY 1997-98 budget et amount. Included in the $19,789,346 figure are General Fund revenues of $10,195,596.596. Forecasted General Fund revenues represent a 22.4% increase over the FY 1997-98 budget. Staffing The following table summarizes the changes in staffing levels and position classifications for the new fiscalear. If a department or division is not listed,there are no proposed y modifications for that service. Detail to the proposed positions and salaries may be found in the Authorized Positions and Salaries page of each department/division budget. Department/Division Position Modification Town Council Exec. Assistant to Mayor Deletion Town Clerk Deputy Town Clerk Reclassification Court + Courtroom Clerk Reclassification Court JCEF Collection Clerk ' New Hire— 1 Year Contract Manager Gov. Relations Admin. FTE reduced from 1 to .2 Manager Public Relations Specialist New Hire Legal Town Prosecutor Reclassification Legal Secretary/Receptionist Reclassification; .5 to .75 LegalmCriinal Paralegal Reclassification Police Patrol Officers (3) New Hires Police Records Clerk I New Hire Police Dispatchers Reclassifcations Police Property Identification Tech r Reclassification Comm Dev. —Admin. Administrative Assistant Reclassification Comm. Dev. —Admin. Clerk/Receptionist New Hire Comm. Dev. —Planning Zoning Inspector Reclassification Comm. Dev. —Planning GIS Analyst Reclassification Comm-Dev. Planning—PlanningTechnician New Hire—"On Call" Comm. Dev. —Planning Administrative Secretary New Hire Comm. Dev.—Transit Full-time Driver New Hire Comm. Dev. —Transit Transit Services Admin. Reclassification Comm. Dev. —Custodial Custodians (2) Deletion—0/S Contractor Comm. Dev. —Parks &Rec Parks/Facilities Maint. Reclassification Supervisor Comm. Dev.—Building Residential Bldg. Inspector Contract New Hire Public Works— Streets Civil Engineer'�eer Transfer to P &Z Public Works—Streets Civil Engineering Designer Transfer to P &Z Water Utility Utility Administrator Deletion ' Water Utility ~ Project Manager New Hire Water Utility Utility Service Worker New Hire Water Utility Utility Director New Hire 6 ' increase of 11.45positions for a total of 181.20 The Town budget contains a net positions across the various departments and divisions. This compares to a FY 1997-98 total of 169.75 positions. Employee Compensation Estimated salaries by position' ' may be found in the Authorized Positions and Salaries ' ' budget. Most salaries are actual salaries but some have page of each department/division evaluations that were performed during the budget been estimated due to performance development and review process. ' livingadjustment (COLA) of 2%,to be effective on The Town budget contains a cast of ° July 1, 1998. It also includes a performance merit salary increase of up to 5%,to be effective on an employee's anniversary review date. The performance merit of up to 5% applicable is to all Town employees. Both civilian • personnel are on a steppay plan. The percentage difference and sworn police department between steps ranges from 4% to 5%. Personnel budgets for departments other than include4%merit increase. Thepay plan is up to 5%merit with police an average of a ° consideration that some employees will receive 5%while others will receive 3% or less. Employee Benefits isprovided bytwo Health Maintenance Organizations Health insurance coverage ° of employee- only m to ee- (liMOs), Intergroup and Partners. In FY 1997/98,the Town paid for 100% p y ° two-partyand familycoverages. The budget increases the only coverage and 50/o of Town paid portion of health insurance to 75%for both two-party and family coverages. insurance coverage is provided Dental byEmployers Dental Services. Last fiscal year, ° of employee-onlycoverage and no portion of dependent care the Town paid 100/o cal year. will pay7 5% of dependent care premiums in the new fiscal coverage. The Town P ' personnel,the uniform allowance has for sworn police department pe so been increased. amount of$720 per year had not been increased for to $900 per year. The previous several years. Significant Capital Improvement Projects • Roadway Impact Fee Improvements - $1,723,000 • CDO Riverfront Park Construction - $2,554,132 • Community Development Building - $915,030 • Library Construction- $20,000 7 General Fund The General Fund is the primary operating fund of the Town. It is used to pay for Town • accounted for in a separate fund. Examples services and improvements not required to be , P includeand recreation, development services and administration. police, parks � The following a summary of the General Fund budget: Revenues $10,195,596 Other Financing Sources 5,472,655 Total Sources $15,668,251 Expenditures $9,622,595 � 3 6 Transfers to Other Funds 2,9 ,746 Contingency Reserves 3,108,910 g Y Total Uses $15-668.,251 by $1,865,712 122.4%j in FY 1998-99. General Fund revenues are budgeted to increase All revenue categories are expected to increase including sales tax collections, licenses andp ermits fees and intergovernmental revenues. approximately$1,743,651 (22.1%). Of that Budgeted expenditures would increase by pp Y • g3 000 to operating and maintenance, and figure $646,000 is related to personnel, $693,000 p g $405,000 000 to capital outlay and lease-purchase payments. Highway Fund paidthroughthe Town's Highway Fund. Its primary is and roads maintenance is for Streets funding source is state shared fuels taxes. Revenues $1,634,500 Other Financing Sources 1,421,490 Total Sources $3,055,990 Expenditures $1,736,718Contingency1,319,272 Reserves Total Uses $3,055,990 8 Public Transportation Fund This fund is used to account for activities related to the Town's Coyote Run public transportation service. The primary revenue source for this fund is state shared lottery proceeds. Revenues $175,320 Other Financing Sources 72,631 Total Sources $247,951 Expenditures $211,911 Contingency Reserves 36,040 Total Uses $247,951 Oro Valley Water Utility Fund The water utility is set up as an enterprise fund. Revenues from water sales account for approximately 92% of its income. Budgeted revenues from water sales are based on an across-the-board rate increase of 4.6% for all water customers. However, any potential water rate increases will be considered by the Town Council in a public hearing. The following summarizes the proposed water utility budget: Revenues $4,803,113 Other Financing Sources 3,480,714 Total Sources $8,283,827 Expenditures $6,131,861 Contingency Reserves 2,151,966 Total Uses $8,283,827 CDO Riverfront Park Construction Fund The budget proposes the expenditure of$2,554,132 for construction of both phases of the CDO Riverfront Park. The following outlines the funding sources: Pima County Bond Proceeds $166,000 Balance of 1996 COPs Issue 479,210 General Fund Cash Advance 1,084,000 General Fund Transfers 824,922 Total Sources $2,554,132 9 The cash advance from the General Fund($1,084,000) and the $166,000 amount would be repaid to the Town by Pima County bond proceeds via an intergovernmental agreement(IGA)with Pima County. Townwide Roadway Development Impact Fees Fund This fund is used to account for roadway system capacity improvements performed with development impact fees and state and local grant funding. Capital improvements included in the budget represent the Town's local share of several projects jointly funded through the Arizona Department of Transportation(ADOT) and Pima Association of Governments (PAG). Revenues $1,843,000 Other Financing Sources 4,307,464 Total Sources $6,150,464 Expenditures $1,723,000 Contingency Reserves 4,427,464 Total Uses $6,150,464 Municipal Facilities Construction Fund The budget includes $915,030 for the construction of an 8,500 square feet facility to house development services. Funding will be secured through the issuance of 1998 Certificates of Participation(COPs). Annual debt service is estimated to be $118,784 annually. This amount is reflected in the Municipal Debt Service Fund which is used to account for the Town's general municipal debt. Conclusion The Town budget for FY 1998-99 includes several other funds that were not discussed in this letter of transmittal. A summary of the budget by fund and department follows this letter. Line item detail may be found in the individual departmental budgets. We would like to thank the Mayor and Council for their guidance and direction during the budget review and adoption process. We would also like to thank the department heads and their staffs for their efforts in balancing the budget. Respectfully submitted, jot, f Chuck Sweet David Andrews Town Manager Finance Director 10 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1998-99 1997-98 1998-99 Council 1997-98 Council Budgeted 1998-99 Adopted Estimated Adopted Percentage Percent GENERAL FUND: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: Local Taxes $ 3,196,000 $ 3,559,000 $ 3,723,000 16.5% 23.8% License&Permits 810,500 810,500 969,500 1,001,000 23.5% 6.4% State/County Shared Revenues 3,301,000 3,969,000 3,993,000 21.0% 25.5% State Grants 145,000 116,550 267,754 84.7% 1.7% Federal Grants 5 268,034 295,003 505,592 88.6% 3.2% Charges for Services 189,850 208,050 208,950 . 1.3% Fines 236,000 188,500 233,000 -1.3% 1.5% Miscellaneous 33,500 30,985 23,300 -30.4% 0.1% Interest Income 150,000 235,000 240,000 60.0% 1.5% r SUBTOTAL: REVENUES $ 8,329,884 $ 9,571,588 $ 10,195,596 22.4% 65.1% OTHER FINANCING SOURCES: Sale of Assets $ - $ 5,800 $ - 0.0% 0.0% Financing from Leases 110,000 34,000 129,000 17.3%, 0.8% 5 Carryforward of Fund Balance 3,864,409 - 5,343,655 38.3% 34.1% SUBTOTAL: OTHER FINANCING SOURCES $ 3,974,409 $ 39,800 $ 5,472,655 37.7% 34.9% TOTAL GENERAL FUND REVENUES AND OTHER FINANCING SOURCES $ 12,304,293 $ 9,611,388 $ 15,668,251 27.3% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: _ Town Council $ 95,348 $ 67,921 $ 68,197 -28.5% 0.4% Town Clerk 229,064 5 213,395 217,995 -4.8% 1.4% Magistrate Court 278,099 298,650 363,499 .. 30.7%� 2.3% Town Manager 328,863 307,374 351,895 7.0% 2.2% Finance 498,163 481,001 300,964 -39.6% 1.9% Economic Development - - 305,215 100.0% 1.9% Legal 242,589 223,164 355,652 46.6% 2.3% Police 4,018,654 + 3,850,111 4,792,149 19.2%r 30.6% Parks and Recreation . 582,959 571,221 632,654 _ 8.5% 4.0% Planning &Zoning 564,582 556,502 891,524 57.9% 5.7% Building Safety 365,843 _ 309,669 415,701 13.6% 2.7% Community Development Administration - - 201,453 100.0% 1.3% Public Works 244,710 222,048 - -100.0% 0.0% General Administration 289,411 306,708 536,647 85.4% 3.4% Custodial &Facilities Maintenance 140,659 85,461 189,050 34.4% 1.2% Operating Transfers to Other Funds 778,941 780,085 2,936,746 277.0%- 18.7% Contingency/Reserve 2,946,558 - 3,108,910 ' 5.5% 19.8% TOTAL GENERAL FUND EXPENDITURES AND OTHER FINANCING USES $ 11,604,443 $ 8,273,310 $ 15,668,251 35.0% 100% 11 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1998-99 (Continued) 1997-98 1998-99 Council 1997-98 Council Budgeted 1998-99 Adopted Estimated Adopted Percentage Percent HIGHWAY FUND: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: State Shared $ 1,514,000 $ 1,471,000 $ 1,577,000 4.2% 51.6% Federal Grants 282,000 25,000 - -100.0% 0.0% Other Revenues 33,200 101,500 57,500 73.2% 1.9% SUBTOTAL: REVENUES $ 1,829,200 $ 1,597,500 $ 1,634,500 -10.6% OTHER FINANCING SOURCES: Financing from Leases $ 165,000 $ 92,500 $ 45,000 -72.7% 1.5% Carryforward of Fund Balance 800,102 - 1,376,490 72.0% 45.0% SUBTOTAL: OTHER FINANCING SOURCES $ 965,102 $ 92,500 $ 1,421,490 47.3% 46.5% TOTAL HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES $ 2,794,302 $ 1,690,000 _ $ 3,055,990 9.4% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: 2,315,902 $ 1 330,042 $ 1,736,718 -25.0% 56.8%' Public Works $ ° Contingency 478,400 - 1,319,272 175.8% 43.2/o TOTAL HIGHWAY FUND EXPENDITURES AND OTHER FINANCING USES $ 2,794,302 $ 1,330,042 $ 3,055,990 9.4% 100.0% 12 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1998-99 (Continued) 1997-98 1998-99 Council 1997-98 Council Budgeted 1998-99 Adopted Estimated Adopted Percentage Percent SEIZURES AND FORFEITURES FUND: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: Forfeitures $ 20,000 $ 180,249 $ 50,000 150.0% 21.7% OTHER FINANCING SOURCES: Carryforward of Fund Balance $ 23,470 $ - $ 180,707 669.9% 78.3% TOTAL SEIZURE FUND REVENUES AND OTHER FINANCING SOURCES $ 43,470 $ 180,249 $ 230,707 430.7% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: Legal $ 1,000 $ 1,000 $ 6,073 507.3% 2.6% Police 42,470 42,470 224,634 428.9% 97.4% TOTAL SEIZURE FUND EXPENDITURES AND OTHER FINANCING USES $ 43,470 $ 43,470 $ 230,707 430.7% 100.0% HERITAGE FUND GRANTS: REVENUES AND OTHER FINANCING SOURCES State Grant $ 150,000 $ 150,000 $ 285,000 90.0% 50.0% OTHER FINANCING SOURCES: Operating Transfer $ 150,000 $ 150,000 $ 285,000 90.0% 50.0% TOTAL HERITAGE FUND GRANTS REVENUES AND OTHER FINANCING SOURCES $ 300,000 $ 300,000 $ 570,000 _ 90.0% 100.0% EXPENDITURES AND OTHER FINANCING USES OTHER FINANCING USES: Improvements $ 225,000 $ 225,000 $ 570,000 153.3% 100.0% Machinery&Equipment 75,000 75,000 - -100.0% 0.0% TOTAL HERITAGE FUND GRANTS EXPENDITURES AND OTHER FINANCING USES $ 300,000 $ 300,000 $ 570,000 90.0% 100.0% 13 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1998-99 (Continued) 1997-98 1998-99 Council 1997-98 Council Budgeted 1998-99 Adopted Estimated Adopted Percentage Percent WATER UTILITY ACQUISITION/ENTERPRISE FUND: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES OTHER FINANCING SOURCES: Bond Proceeds $2,000,000 $ - $2,000,000 0.0% 100.0% SUBTOTAL:OTHER FINANCING SOURCES $2,000,000 $ - $2,000,000 0.0% 100.0% TOTAL WATER UTILITY ACQUISITION REVENUES AND OTHER FINANCING SOURCES $2,000,000 $ - $2,000,000 0.0% 100.0% EXPENDITURES AND OTHER FINANCING USES OTHER FINANCING USES: Contingency $2,000,000 $ - $2,000,000 0.0% 100.0% TOTAL WATER UTILITY ACQUISITION EXPENDITURES AND OTHER FINANCING USES $2,000,000 $ - $2,000,000 0.0% 100.0% 16 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1998-99 (Continued) 1997-98 1998-99 Council 1997-98 Council Budgeted Adopted Estimated Adopted Percentage DEBT SERVICE/CAPITAL PROJECT FUNDS: Budget Actuals Budget Change Naranja Road Debt Service $ 110,875 $ 110,350 $ 104,000 -6.2% Municipal Debt Service $ 628,941 $ 630,341 $ 722,824 14.9% La Canada Drive Development Impact Fees $ 3,217,140 $ 3,039,599 $ - -100.0% Land Acquisition and Parks Development $ 542,779 $ 70,550 $ 479,210 -11.7% Alternative Water Resources $ 288,000 $ 20,000 $ 655,377 127.6% Oro Valley Water Connection Fees $ 881,600 $ 798,128 $ 581,233 -34.1%, Pima County Bond Election Improvements $ 2,850,000 $ - $ - -100.0% Townwide Roadway Development Impact Fees $ 4,017,978 $ 34,000 $ 6,150,464 53.1%, CDO Riverfront Park Construction Fund $ - $ - $ 2,554,132 100.0% Municipal Facilities Construction Fund $ - $ - $ 915,030 100.0% Library Construction Fund $ - $ - $ 20,000 100.0% 17 This page intentionally left blank. 18 GENERAL FUND TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-1998 1998-1999 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: LOCAL TAXES: Local Sales Tax $ 2,751,000 $ 3,168,000 $ 3,352,000 $ 3,352,000 Occupancy Tax 165,000 172,000 177,000 177,000 Renters'Tax 120,000 39,000 - - Cable Franchise 160,000 180,000 185,000 194,000 SUBTOTAL: LOCAL TAXES 3,196,000 3,559,000 3,714,000 3,723,000 LICENSES& PERMITS: _ Business Licenses&Permits 64,000 61,000 63,000 63,000 a Residential Building Permits 645,000 840,000 858,000 858,000 Commercial Building Permits 75,000 30,000 40,000 40,000 4 Sign Permits 6,500 13,500 15,000 15,000 Special Inspection Fees 10,000 10,000 10,000 10,000 Grading Permit Fees 10,000 15,000+ 15,000 15,000 SUBTOTAL: LICENSES &PERMITS 810,500 969,500 1,001,000 1,001,000 STATE/COUNTY SHARED: County Auto Lieu 195,000 875,000 535,000 535,000 Weaver Park Operating Contributions 15,000 15,000 15,000 15,000 State Income 1,682,000 1,682,000 1,965,000 1,965,000 State Sales 1,409,000 1,397,000 1,478,000 1,478,000 SUBTOTAL: STATE/COUNTY SHARED 3,301,000 3,969,000 3,993,000 - 3,993,000 f STATE GRANTS: GITEM Grant 90,000 w 58,550 + 85,000 85,000 Safe Schools Grant 55,000 55,000 55,000 55,000 Miscellaneous State Grants - 3,000 - SCAT - - 41,120 - 41,120 CJRIPP III FORCE - - 8,856 8,856 CIT Trailer - - 28,550 28,550 , a JCEF -State - - 36,978 36,978 - JCEF -Town - - 12,250 12,250 SUBTOTAL: STATE GRANTS 145,000 116,550 267,754_ 267,754 (Continued on following page) 19 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1997-1998 1998-1999 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL FEDERAL GRANTS: MANTIS $ 50,000 $ 49,088 $ 50,000 $ 50,000 C.O.P.S.Fast Grant - 20,000 - - HIDTA 95,000 95,545 106,348 106,348 HIDTA-DEA - 21,750 41,750 41,750 GOCHS - - 69,269 69,269 Troops to C.O.P.S. 1,475 - - - C.O.P.S.Universal I 113,334 100,000 80,000 80,000 C.O.P.S.Universal II - 395 150,000 150,000 D.E.A.OT Reimbursement 8,225 8,225 8,225 8,225 SUBTOTAL: FEDERAL GRANTS 268,034 295,003 505,592 505,592 CHARGES FOR SERVICES: Court Costs 10,000 5,000 5,000115,000Public Defender Fees 4,500 2,500 2,500Recording Fees 11,300 - - Zoning&Subdivision Fees 60,000 100,000 100,00000 User Fees-Swimming Pool 16,000 14,000 14,000User Fees-Electricit 10,000 9,000 9,000 User Fees-Miscellaneous 3,500 4,000 4,000 4,000 Copying Fees 850 2,000 2,100 2,100 Town Hall Usage Fees 850 350 400 400 General Government Other 2,200 1,900 1,950 1,950 Court Other 18,000 18,000 18,000 18,000 Police Report Copying 3,900 4,300 4,400 4,400 Police Other 5,100 1,000 1,000 1,000 BuildingInspectionCopying Co ing Fees 3,350 4,200 4,300 4,300 Engineer Plan Review Fees 5,600 5,500 5,800 5,800 Grading Review Fees 2,000 2,700 2,800 2,8C0 Grading Inspection Fees 2,700 3,600 3,700 3,700 Financial Services 30,000 30,000 30,000 30,000 SUBTOTAL: CHARGES FOR SERVICES 189,850 208,050 208,950 208,950 FINES: 236,000 188,500 233,000 233,000 (Continued on following page) 20 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1997-1998 1998-1999 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL MISCELLANEOUS: Donations $ 2,500 $ 500 $ 1,000 $ 1,000 Arts Advisory Board Donations 28,000 20,000 20,000 20,000 Miscellaneous 3,000 1,500 2,000 2,000 Insurance Recoveries - 200 300 300 Oro Valley Heritage Mural Fund - 8,785 - - SUBTOTAL: MISCELLANEOUS 33,500 30,985 23,300 23,300 INTEREST INCOME: 150,000 235,000 240,000 240,000 SUBTOTAL: REVENUES 8,329,884 9,571,588 10,186,596 10,195,596 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 3,864,409 - 5,343,655 5,343,655 Sale of Assets - 5,800 - - Financing From Leases 110,000 34,000 129,000 129,000 SUBTOTAL: OTHER FINANCING SOURCES 3,974,409 39,800 5,472,655 5,472,655 TOTAL REVENUES&OTHER FINANCING SOURCE g $ 12,304,293 $ 9,611,388 $ 15,659,251 $15,668,251 21 This page intentionally left blank. 22 Administration TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Council is comprised of five elected officials of the Town,with a Mayor and a Vice-Mayor. The Mayor is directly elected by the citizens while the Vice-Mayor is elected amongst the Council. The elected officials serve four year overlapping terms in the manner prescribed by State Law. The corporate powers of the Town are vested in the Council and are exercised as authorized by law. All powers of the Council are exercised by ordinance, resolution, order or motion. Discussion on New Positions, Programs and Major Capital Outlay Requests: It is suggested that the Council conduct one council retreat during the budget year and conduct at least joint study session with the Town Boards and Commissions during the upcoming 1998-99 fiscal year budget. Council Members serve the Town on a volunteer basis. Council Members submit receipts for travel expenses and mileage traveled for Town business for reimbursement. 23 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW - APPROVAL PERSONNEL $ 16,324 $ - $ - $ - $ - OPERATIONS&MAINTENANCE 77,024 67,921 65,997 65,997 65,697 CAPITAL OUTLAY 2,000 - 2,500 2,500 2,500 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 95,348 $ 67,921 $ 68,497 $ 68,497 $ 68,197 24 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 14,986 $ - $ - $ - $ - Overtime Pay - - - - - Group Insurance - - - - - Social Security/Medicare 1,146 - - - - 401(A)Retirement Contributions - - - - - Unemployment Compsensation 152 - - - Workers'Compensation 40 - - - Other Employee Benefits - - - - TOTAL PERSONNEL EXPENDITURES $ 16,324 $ - $ - $ - $ 25 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Executive Assistant to the Mayor 0.5 0 $ - 0 $ - 0 $ - SUBTOTALS 0.5 0 - 0 $ - 0 $ MERIT INVERVERVIEN - - ,,MTNINK TOTAL-SALARIES&WAGES 0.5 0 $ - 0 $ - 0 $ 26 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 5,000 $ - $ - $ - $ - Outside Professional Services 5,000 5,000 5,000 5,000 5,000 Equipment Repair&Maintenance 300 250 300 300 300 Insurance 11,848 11,848 10,975 10,975 10,975 Telecommunications 4,300 2,900 4,000 4,000 3,700 Printing&Binding 500 - 300 300 ^ 300 Travel&Training 17,800 17,800 12,000 12,000 12,000 Memberships&Subscriptions 9,376_ 9,553 12,122 12,122 12,122 Office Supplies 600 350 500 500 500 Public Information Services 19,000 16,800 18,000 18,000 18,000 Miscellaneous Other Operating 3,000 3,300 1,000 1,000 1,000 r Postage 300 120300 300 300 , Volunteer Recognition Ceremony - - 1,500 1,500 1,500 TOTAL 0&M EXPENDITURES $ 77,024 $ 67,921 $ 65,997 $ 65,997 $ 65,697 27 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Mayor&Council League Conference-Lake Havasu City $ 4,000 $ 4,000 $ 4,000 Mayor&Council Council Retreat 2,000 2,000 2,000 Mayor&Council Joint Study Session 2,000 _ 2,000 2,000 Mayor&Council Misc.Meal&Travel Expenses 4,000 4,000 4,000 TOTAL $ 12,000 $ 12,000 $ 12,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Council League AZ Cities&Towns-Renewal $ 4,810 $ 4,810 $ 4,810 Council PAG-Renewal 7,222 7,222 7,222 Council Bulk Rate Permit-Renewal 90 90 90 TOTAL $ 12,122 $ 12,122 $ 12,122 28 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 2,000 $ - Office Furniture - - $ 2,500 $ 2,500 $ 2,500 TOTAL CAPITAL OUTLAY $ 2,000 $ - $ 2,500 $ 2,500 $ 2,500 29 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Clerk's Office is responsible for staff support to;Town Council; Public Records and Information; Licensing; Records Management; Elections;Voter Registration; Notary Services. Functions of the Clerk's Office are performed in accordance with Arizona Revised Statutes, Oro Valley Town Code, and the administrative policies and objectives of the Town. Departmental Goals for 1998-99: Continue Records Management Training Program for all departments. Continue orientation programs for training Board&Commission members. Expand public information provided to citizens on the Town's new Web Page. Mission Statement: To provide quality service to Oro Valley citizens,Town Council and staff. Discussion on New Positions, Programs,and Major Capital Outlay Requests: None. 30 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 141,762 $ 125,313 $ 139,917 $ 143,766 $ 147,610 OPERATIONS&MAINTENANCE 86,002 86,782 74,165 55,385 70,385 CAPITAL OUTLAY 1,300 1,300 - - - DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 229,064 $ 213,395 $ 214,082 , $ 199,151 $ 217,995 31 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL - Salaries&Wages $ 114,324 $ 99,867 $ 111,778 $ 113,343 $ 116,686 Group Insurance 9,729 8,438 11,494 13,546 13,546 Social Security/Medicare 8,675 7,460 8,013 8,132 8,501 401(A)Retirement Contributions 8,003 6,364 7,824 7,934 8,066 Unemployment Compsensation 600 600 600 600 600 Workers'Compensation 263 184 208 211 211 Other Employee Benefits 168 2,400 - - - TOTAL PERSIL EXPENDITURES $ 141,762 $ 125,313 $ 139,917 $ 143,766 1$ 147,610 32 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Clerk 1 1 $ 49,973 1 $ 49,973 1 $ 49,973 Deputy Clerk 1 1 24,999 1 24,999 1 26,761 Administrative Secretary 1 1 18,647 1 18,647 1 18,647 Receptionist 1 1 14,611 1 14,611 1 16,192 SUBTOTALS 4 4 $ 108,230 4 $ 108,230 4 $ 111,573 MERIT ,-. d .---Es• 3,548 3 548 - 5,113 r.:••" ''�::�••:::_�_;:,�;,^.;•,'.:.".a. 5,113 TOTAL-SALARIES&WAGES 4 4 $ 111,778 4 $ 113,343 4 $ 116,686 33 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 500 $ - $ - $ - $ - , Outside Professional Services 1,500 1,000 1,500 1,500 1,500 Elections(1 Special) 35,000 35,000 19,000 - 15,000 Equipment Repair&Maintenance 15,100 14,195 16,000 16,000 16,000 Postage 3,000 5,420 5,500 5,500 5,500 Advertising 12,500 , 13,865 14,000 14,000 14,000 Printing&Binding 250 50 50 50, 50 Recording Fees 10,800 10,700 10,000 10,000 10,000 Travel&Training 3,350 3,350 4,300 4,300 4,300 Memberships&Subscriptions 402 402 315 315 315 Office Supplies 3,500 2,800 , 3,500 3,000 3,000 Miscellaneous Other Operating 100 - - - -- Telecommunications - - - 720 0 720 TOTAL 0&M EXPENDITURES $ 86,002 $ 86,782 $ 74,165 $ 55,385 $ 70,385 34 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Clerk&Deputy AMCA Election Training $ 550 $ 550 $ 550 Clerk AZ League Conf.-Lake Havasu City 750 750 750 Clerk's Staff Computer&Miscellaneous Training 800 800 800 Deputy Clerk IIMC Institute(Year 3)ASU 800 800 800 Clerk IIMC Academy ASU 650 650 650 Clerk's Staff CodeMaster Software Training 750 750 750 TOTAL $ 4,300 $ 4,300 $ 4,300 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Clerk&Deputy IIMC Annual Dues Renewal $ 170 $ 170 $ 170 Clerk&Deputy AMCA Annual Dues Renewal 120 120 120 Clerk League-Model City Tax Code Updates _ 25 25_ 25 TOTAL $ 315 $ 315 $ 315 35 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery and Equipment $ 1,300 $ 1,300 $ - $ - $ - T TOTAL CAPITAL OUTLAY $ 1,300 $ 1,300 $ - $ - $ - 36 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Manager is responsible for the proper administration of the Town and serves as the administrative head of the government under control and direction of the Town Council as provided under Section 3-2-1 of the Town Code. Discussion on New Positions, Programs,and Major Capital Outlay Requests: The Human Resources Director is proposing that Service Awards be presented to those employees who remain with : the Town for 5+years. An annual Service Awards Reception would replace the annual Employee Christmas Party. The Human Resources Director is also suggesting that the Town sponsor an Employee Picnic thereby allowing employees to participate with their families. Discussion on Existing Positions and Programs Terminated: The Government Relations Administrator position is suggested to be modified with the semi-retirement of the incumbent. Reimbursement for part-time work and expenses have been included in the budget. In lieu of hiring a replacement for that position,the Manager is proposing that the Town Council consider hiring a Public Relations Specialist to be responsible for the Town's public relations needs. 1 37 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 295,711 $ 275,193 $ 290,995 $ 297,225 $ 297,225 OPERATIONS&MAINTENANCE 23,152 22,182 42,070 42,070 42,070 CAPITAL OUTLAY - - 2,600 2,600 2,600 DEBT SERVICE - - - - CONTINGENCY/RESERVE 10,000 10,000 10,000 10,000 10,000 TOTAL EXPENDITURES $ 328,863 $ 307,375 $ 345,665 $ 351,895 $ 351,895 38 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 244,718 $ 229,590 $ 240,119 $ 243,137 $ 243,137 Group Insurance 10,796 9,259 13,528 15,218 15,218 Social Security/Medicare 18,544 16,385 17,205 18,354 18,354 401(A)Retirement Contributions 17,130 15,746 15,968 16,163 16,163 Unemployment Compsensation 750 750 750 900 900 Workers'Compensation 563 463 425 453 453 Other Employee Benefits 210 600 - - - Tuition Reimbursement 3,000 2,400 3,000 3,000 3,000 TOTAL PERSONNEL EXPENDITURES $ 295,711 $ 275,193 $ 290,995 $ 297,225 $ 297,225 39 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET '' ' No.of DEPT.REQUEST MANAGER REVIEW COUNCILAPPROVAL POSITIONS No.of $ No.of $ No. AUTHORIZED POSITIONS AM• POSITIONS AM• POSITIONS AM• E Town Manager 1 1 $ 89,169 1 $ 89,169 11 $ 89,169 Administrative Assistant 1 1 31,444 1 31,444 1 31,444 Human Resources Director 1 1 47,246 1 47,246 1 47,246 Governmental Relations Administrator 1 0.20 12,000 0.20 12,000 0.20 12,000 Human Resources Specialist 1 1 25,000 1 25,000 1 25,000 Public Relations Specialist 0 1 30,000 1 30,000 1 30,000 SUBTOTALS 5 5.2 $ 234,859 5.2 $ 234,859 5.2 $ 234,859 MERIT INIMOS h 5,260 MISIN 8,278 J . ,278 TOTAL-SALARIES&WAGES 5 5.2 $ 240,119 5.2 $ 243,137 5.2 $ 243,137 40 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Vehicle Repair&Maintenance $ 100 $ - $ 100 $ 100 $ 100 Equipment Repair&Maintenance 500 800 500 500 500 f Telecommunications 900 1,250 1,920 1,920 1,920 Postage 1,100 700 900 900 900 Recruitment-Advertising 7,000 10,100 12,000 12,000 12,000 Recruitment-Postage3,000 - 1,800 1,800 1,800 o Recruitment-Relocation Expenses 2,000 - 4,000 4,000 4,000 Employee Service Awards - - 5,500_ 5,500 5,500 Employee Christmas Party - - 500 500 500 Employee Picnic - - 2,500 2,500 2,500 Special Functions(Retirements) - - 2,000 2,000 2,000 e Printing&Binding 400 700 800 800 800 Travel&Training 4,170 4,170 5,025 5,025H 5,025 Memberships&Subscriptions 2,882 2,882 2,925 2,925 2,925 Office Supplies 1,000 1,500 1,500 1,500 1,500 Miscellaneous Other Operating 100 80s �100 100 100 1 Y 1 1 I TOTAL 0&M EXPENDITURES $ 23,152 $ 22,182 $ 42,070 $ 42,070 $ 42,070 41 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Manager League Conference $ 750 $ 750 $ 750 Town Manager ACMA Summer Conference 250 250 250 Town Manager ACMA Winter Conferece 250 250 250 Town Manager Other as Needed 200 200 200 450 Admin.Asst. League Conference 450 450 , Admin.Asst. Software Training 200 200 200 Human Resources Dir. League Conference 750 750 750 Human Resources Dir. AGTS-Conflict Mgmt Seminar 150 150 150 Human Resources Dir. IPMA Tucson Conf. 100 100 100 H.R.Specialist AGTS-Dealing w/Difficult People 150 150 150 H.R.Specialist AGTS-Selection Interviewing 150 150 150 H.R.Specialist AMA Employee Orientation Programs 175 175 175 H.R.Specialist Newsletter Training 150 150 150 HR Dir&HR Spec. Misc.Local Training 300 300 300 Department Mileage 600 600 600 Various Supervisory Training(4 @ 100) 400 400 400 , TOTAL $ 5,025 $ 5,025 $ 5,025 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Town Manager ICMA-Renewal $ 730 $ 730 $ 730 Town Manager ACMA-Renewal 90 90 90 Town Manager Local Publications-(Renewal) 200 200 200 Town Manager Rotary Dues-Renewal 540 _ 540 J40 Human Resources Dir. IPMA-Renewal 150 150 150 Human Resources Dir. NESRA-Renewal 150 150 150 Human Resources Dir. Human Resources Guide-Renewal 400 400 400 H.R.Specialist SHRM-New 165 165 165 r Human Resources Misc. Various-New/Renewal 500 500 500 . s TOTALI$ 2,925, $ 2,925 $ 2,925 42 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ - Modular Desk Equip for A.A. - - $ 1,800 $ 1,800 $ 1,800 Enclosed Bulletin Bds for H.R. - - 500 500 500 H.R.Software - - 300 300 300 TOTAL CAPITAL OUTLAY $ - $ - $ 2,600 $ 2,600 $ 2,600 43 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: CONTINGENCY/RESERVE: 4 , Manager's Contingency $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 i TOTAL DEBT SERVICE/CONT. $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 44 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Finance Department is responsible for all financial activities of the Town including accounting, budget development, coordination and analysis,financial statement preparation,audit coordination,assessment district billing,managerial reporting, economic development, sales tax compliance and participation in a variety of other administrative projects. The Department also coordinates the Town's risk management program and acts as a purchasing agent for the Town. The Department has a staff of seven employees including a Finance Director, Senior Accountant,Accountant, Senior Accounting Clerk,Accounting Clerk and an Administrative Secretary. The Economic Development Administrator reports to the Finance Director. However,funding for the Town's Economic Development Program was included in the FY 1997/98 budget for Finance but has been segregated for FY 1998/99. Discussion on New Positions, Programs,and Major Capital Outlay Requests: No new positions, programs or capital items costing in excess of$1,000 are requested for FY 1998/99. Discussion on Existing Positions: The Finance Department will continue to strive to provide effective and timely processing and information to both its internal and external customers as most cost-efficiently as possible. 45 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 303,899 $ 288,066 $ 252,724 $ 260,489 $ 260,489 OPERATIONS&MAINTENANCE 194,264 192,935 40,950 40,475 40,475 CAPITAL OUTLAY - - - - - DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 498,163 $ 481,001 $ 293,674 $ 300,964 $ 300,964 46 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 246,440 $ 233,949 $ 202,734 $ 206,449 $ 206,449 Overtime Pay 500 4,100 2,500 2,500 2,500 Group Insurance 19,292 15,560 16,053 19,540 19,540 Social Security/Medicare 18,505, 18,025, 15,475 15,759 15,759 401(A)Retirement Contributions 17,251 14,532 14,366 14,626 14,626 Unemployment Compensation 1,050 1,050 900 900 _ 900 M Workers'Compensation 567 550 366 385 385 Other Employee Benefits 294 300 330 330 330 , 1 I1 1 , i TOTAL PERSONNEL EXPENDITURES $ 303,899 $ 288,066 $ 252,724 $ 260,489 $ 260,489 47 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Finance Director 1 1 $ 67,759 1 $ 67,759 1 $ 67,759 Senior Accountant 1 1 36,750 1 36,750 1 36,750 Accountant1 1 27,488 1 27,488 1 27,488 Senior Accounting Clerk 1 1 24,927 1 24,927 1 24,927 Accounting Clerk 1 1 19,578 1 19,578 1 19,578 Economic Development Administrator 1 0* - 0*- - 0* - , Administrative Secretary 1 120,135 1 20,135 1 20,135 . SUBTOTALS 7 6 $ 196,637 6 $ 196,637 6 $ 196,637 E E: 81 1 98 11 60 9 7 9 , RI ignotE T M TOTAL-SALARIES&WAGES 7 6 $ 202,734 6 $ 206,449 6 $ 206,449 *Funding for position transferred to Economic Development Program Budget. 48 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL • DESCRIPTION BUDGET ACTUAL REQUEST 4 REVIEW APPROVAL Outside Professional Services $ 32,950 $ 28,800 $ 15,700 $ 15,700 $ 15,700 Tourism&Economic Development* 129,350 129,850 - - ,4 - Equipment Repair&Maintenance 1,800 1,900_ 1,950 1,950 1,950 Telecommunications - - 720 720 720 i Postage 3,900 4,750 3,000 3,000 4 3,000 1 Printing&Binding 8,515 12,595 2,750 2,750 2,750 Travel&Training 7,505 6,000 8,050 7,575 7,575 Memberships&Subscriptions 2,844 2,700 1,605 1,605 1,605 1 Office Supplies 5,300 4,790 4,500 4,500 4,500 Non-Capitalized Equipment 2,000 1,000. 2,575 2,575_ 2,575 Miscellaneous Other Operating 100 550 100 100 4 100 *Funding transferred to Economic Development Program Budget tl F , TOTAL 0&M EXPENDITURES $ 194,264 $ 192,935 $ 40,950 $ 40,475 $ 40,475 , 49 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING I BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Finance Director Arizona Finance Officers Assoc. $ 475 $ 475 $ 475 Finance Director Risk Management Seminars 200 200 200 Finance Director SW Local Gov't Leadership Prog. 1,200 1,200 1,200 Finance Director AAED Conference 475 - - Senior Accountant Unified Audit Committee Meetings 200 200 200 Senior Accountant GFOA Certification Program 500 500 500 Senior Accountant Capital Budgeting&Financing-Reno,NV 1,200 1,200 1,200 Senior Accountant Supervisory Seminars 300 300 300 Accountant Inter.Gov't Accounting-San Antonio.TX 1,200 1,200 1,200 Senior Accounting Clerk Payroll Seminar 150 150 150 ...AAAciiiic::66)u)nting Clerk Accounts Payable Seminar 150 150 150 Software Training 1,500 1,500 Misc.Mileage ' 500 50011 TOTAL $ 8,050 $ 7,575 $ 7,575 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW , Fin.Dir&Senior Accountant GFOA;Renewal $ 330 $ 330 $ 330 Finance Director ICMA;Renewal 575 575 _ 575 All(6) Governmental GAAP Guide;Renewal 275 275 275 All(6) GAAP Guide;Renewal275 275 275 Finance Director AFOA;Renewal 75 75 75 Fin Dir.&Senior Accountant Model City Tax Code Updates;Renewal 75 75 75 TOTAL $ 1,605 $ 1,605 $ 1,605 50 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ - $ - $ - $ TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ 51 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Economic Development is responsible for coordinating all economic development activities in the Town including retail, light industrial and hospitality industry recruitment,expansion and retention. The goal of the Division is to strengthen and diversify the local economy for the common good of the local citizens and business community. Discussion on New Positions, Programs, and Major Capital Outlay Requests: No new positions or major capital outlay is requested. Key programs/activities for FY 1998/99 include: * Coordination of development projects with Town Development Services * Business Retention Program * Marketing Plan—"Community of Excellence" * "Shop Oro Valley" Program * Increase available buildings and facilities for industrial/retail uses * Streamline Zoning Code &Oracle Road Corridor Policy Discussion on Existing Positions: No positions or programs are proposed for termination in FY 1998-99. 52 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ 63,332 $ 64,195 $ 64,195 'OPERATIONS&MAINTENANCE - - 206,220 235,320 235,320 CAPITAL OUTLAY - - 2,700 2,700 5,700 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - { TOTAL EXPENDITURES $ - $ - $ 272,252 $ 302,215 $ 305,215 53 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ - $ - $ 53,356, $ 53,982 $ 53,982 Overtime Pay - - - - Group Insurance - - 1,965 2,109 2,109 Social Security/Medicare - - 4,026 4,074 4,074 401(A)Retirement Contributions - - 3,735 3,779 3,779 Unemployment Compensation - - 150 150. 150 Workers'Compensation - - 99 101 101 Other Employee Benefits - - - - TOTAL PERSONNEL EXPENDITURES $ - $ - $ 63,332 $ 64,195 $ 64,195 54 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Economic Development Administrator 0 1 $ 51,954 1 $ 51,954 1 $ 51,954 SUBTOTALS 0 1 $ 51,954 1 $ 51,954 1 $ 51,954 MERIT INEINIEREI 1,402 =In 2,028 NM 2,028 TOTAL-SALARIES&WAGES 0 1 $ 53,356 1 $ 53,982 1 $ 53,982 . _ 55 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ - $ - $ 26,000 $ 16,000 $ 16,000 Tourism&Economic Development - - 162,900 203,400 203,400 Equipment Repair&Maintenance - - 500 500 500 Telecommunications - - 1,220 1,220 1,220 Postage - - 4,000 3,300 3,300 Printing&Binding - - 3,800 3,800 3,800 Travel&Training - - 4,400 3,700 3,700 Memberships&Subscriptions - - 1,800 1,800 1,800 500 500 Office Supplies - - 500 Non-Capitalized Equipment - - 1,000 1,000 1,000 Miscellaneous Other Operating - - 100 100 .__. 100 k . IV TOTAL 0&M EXPENDITURES $ - $ - $ 206,220 $ 235,320 $ 235,320 56 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL ' POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL EDA Host 10 pospect/meetings/lunches @$50 each $ 500 $ 500 $ 500 EDA ICSC Phoenix/Booth 200 200 200 EDA League of Cities-Lake Havasu 700 - - EDA AAED Conferences(1) 500 500 500 EDA Prospecting Trips-Marketing Plan Implementation 1,000 1,000 1,000 EDA Misc.Seminars/Conference Fees 500 500 500 EDA Certified Economic Developer(CED) 1,000 1,000 1,000 r TOTAL $ 4,400 $ 3,700 $ 3,700 �1MIM a �r MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW EDA AAED(Arizona Assoc for Econ Dev.) $ 175 $ 175 $ 175 ' EDA ICSC(International Council of Shopping Cnters) 40 40 40 EDA Arizona Business Journal 40 40 40 EDA Arizona Business Gazette 45 45 45 EDA Arizona Republic 160 160 160 EDA Tucson Citizen 150 150 150 EDA Inside Tucson Business 40 40 40 EDA Retail Lease Track 365 365 365 EDA APA(American Planning Assoc) 150 150 150 ° EDA APA Division Dues(Econ Dev&Tourism) 60 60 60 EDA Books,Educational Materials-Marketing/Recruitment 575 575 575 - ti , TOTAL $ 1,800,$ 1,800 I$ 1,800 1 57 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment Mapping Software(Mapinfo) $ - $ - $ 1,500 $ 1,500 $ 4,500 Equifax Demographic Data Service - - 1,200 1,200 1,200" 'a i 1 9 TOTAL CAPITAL OUTLAY $ - $ - $ 2,700 $ 2,700 $ 5,700 s 58 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Legal Department is responsible for such areas as advising the Council,Town Manager and Department Heads in areas such as personnel, annexation,land use issues,tort problems,contracts, etc.The criminal side is responsible for all matters in the local magistrate court, along with those matters that are appealed to the Superior Court and beyond.The criminal side also handles the civil zoning citations,jury trials, police training, public seminars, safety programs, etc. Discussion on New Positions, Programs, and Major Capital Outlay Requests: The Legal department would like to request that the Council create two entities, a criminal legal department and a civil legal department. Experience has shown that it is extremely difficult to keep up in both areas and also coordinate these two separate areas into one particular budget.Any emphasis in one division inevitably compromises the other area. This leads to delays in receiving legal advice and implementing legal programs.The Legal Department has proposed some methods of handling this division.The first is to use"outside counsel"for all civil matters.Attorneys in specialized areas are given contracts to advise and help the Town with particular problems.This is already being done to some extent.The Town could also hire one firm to act for the Town,with one attorney at that firm being designated as Town Attorney.Another possible proposal is to hire another full-time attorney and legal assistant to handle civil matters exclusively. Both plans are feasible. Discussion on Existing Positions and Programs Terminated: The workload in both the civil and criminal areas has continued to increase. Currently several legal projects and programs have been placed on hold due to time demands.With the division of the department into specific areas, no programs will be eliminated, only enhanced. fi 59 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 125,208 $ 123,333 $ 134,074 $ 135,317 $ 135,317 OPERATIONS&MAINTENANCE 116,381 98,831 31,135 180,135 219,135 CAPITAL OUTLAY 1,000 1,000 1,200 1,200 1,200 DEBT SERVICE - - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 242,589 $ 223,164 $ 166,409 $ 316,652 $ 355,652 60 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 105,835 $ 103,734 $ 111,568 $ 112,661 $ 112,661 Group Insurance 3,994 4,494 5,661 5,650 5,650 Social Security/Medicare 8,076 7,896 8,449 8,533 8,533 401(A)Retirement Contributions 6,568 4. 6,354 4 7,810 7,886 7,886 Unemployment Compensation 450 450 450 450 i 450 Workers'Compensation 159 140 136 137 137 Other Employee Benefits 126 4 265 - - - , TOTAL PERSONNEL EXPENDITURES $ 125,208 $ 123,333 $ 134,074 $ 135,317 $ 135,317 61 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Attorney/Chief Prosecutor 1 0 $ - 0 $ - 0 $ - Receptionist/Clerk 0.5 0 - 0 - 0 - Legal Assistant 1 0 - 0 - 0 - Town Prosecutor 0 1 66,497 1 66,497 1 66,497 e. Criminal Paralegal 0 1 30,000 1 30,000 1 30,000 Secretary/Receptionist 0 0.75 12,761 0.75 12,761 0.75 12,761 SUBTOTALS 2.5 2.75 $ 109,258 2.75 $ 109,258 2.75 $ 109,258 MERIT INUMERSPENKM1Miliiiiiidginii1;2 10 " � •-. :s; 3 403 3A03 ._,. • LLLL J TOTAL-SALARIES&WAGES 2.5 2.75 $ 111,568 2.75 $ 112,661 2.75 $ 112,661 62 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 95,000 $ 80,000 $ 10,000 $ 160,000 $ 199,000 Equipment Repair&Maintenance 5,500 5,400 5,500 5,500 5,500 Telecommunications 500 300 500 500 500 Postage 1,000 900 1,500 1,500 1,500 Advertising 300 - 300 300 300 Printing&Binding 650 - 1,200 1,200 1,200 Travel&Training 4,150 4,150 2,400 2,400 2,400 Memberships&Subscriptions 6,081 6,081 6,985 6,985 6,985 Office Supplies 2,200 1,000 1,750 1,750 1,750 Public Information Services 1,000 1,000 1,000 - - TOTAL 0&M EXPENDITURES $ 116,381 $ 98,831 $ 311,135 $ 180,135 $ 219,135 63 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIAL & FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK ' Department Description/Function/Goals: The Custodial and Facility Maintenance Budget is administered under the Parks and Recreation Division of the Community Development Department for the Town of Oro Valley. The Park and Facility Maintenance Supervisor has the direct responsibility for coordinating specific as well as routine facility maintenance through the Parks and Recreation Administrator. Discussion on New Positions, Programs, and Major Capital Outlay Requests: A number of building repairs are needed to the Administration, Magistrate Court, and Community Development Buildings as outlined in the capital outlay request. It is strongly recommended that those items which are approved be packaged into an RFP for a General Contractor to perform the repairs as part of one project this coming year. Discussion on Existing Positions and Programs Terminated: During FY 1997-98 the Town eliminated the use of two(2)custodial personnel to provide custodial maintenance services and is now using a private contractor to meet its needs. la 66 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 47,479 $ 13,924 $ - $ - $ - OPERATIONS&MAINTENANCE 53,180 44,885 108,850 107,050 107,050 CAPITAL OUTLAY 40,000 26,652 82,000 82,000 82,000 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 140,659 $ 85,461 $ 190,850 $ 189,050 $ 189,050 67 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL ;Salaries&Wages $ 35,052 $ 9,352 $ - $ - $ - I Overtime Pay 500 2,502 - - - Group Insurance 4,866 598 - - - `- r Social Security/Medicare 2,719 896 401(A)Retirement Contributions 2,454 4 658 - - - Unemployment Compensation 300 300 Workers'Compensation 1,504 249 r Other Employee Benefits 84 (631) - - - 7i II 11 I r TOTAL PERSONNEL EXPENDITURES $ 47,479 $ 13,924 $ - $ - $ - 4111101 68 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Custodian 2 0 $ - 0 $ - 0 $ - *Note: Parks and Facilities Maintenance Supervisor position is in Parks and Recreation Budget SUBTOTALS 2 0 $ - 0 $ - 0 $ - MERIT 111111111 181:11.1111iiit OTAL-SALARIES&WAGES 21 0 $ - 0 $ - 0 $ - 69 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 29,100 $ 26,500 $ 85,100 $ 85,100 $ 85,100 Water&Sewerage 1,995 - - - - Building Repair&Maintenance - 100 - - - Grounds Repair&Maintenance 8,900 10,100 10,000 10,000 10,000 Travel&Training 1,435 1,435 1,000 300 300 Memberships&Subscriptions 250 250 250 150 150 Gasoline&Oil 1,500 - 1,500 1,500 1,500 Field Supplies 5,000 - 7,000 7,000 7,000 Non-Capitalized Equipment 5,000 6,500 4,000 3,000 3,000 TOTAL 0&M EXPENDITURES $ 53,180 $ 44,885 $ 108,850 $ 107,050 $ 107,050 70 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIALJFACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Parks&Facility Maint.Supervisor Workshops $ 1,000 $ 300 $ 300 TOTAL $ 1,000 $ 300 $ 300 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Parks&Facility Maint.Supervisor Publications $ 250 $ 150 $ 150 TOTAL $ 250 $ 150 $ 150 71 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $ 25,000 $ 10,000 - - - Vehicles 15,000 16,652 - - - New Carpeting for Town Hall Admin.Bldg. $ 16,000 $ 16,000 $ 16,000 Painting/Grouting of Town Hall Bldgs. 25,000 25,000 25,000 Seal Concrete/Brick Joint Repairs in Breezeway 10,000 10,000 10,000 Seal Floors in Restrooms at Town Hall Admin.Bldg. 1,000 1,000 1,000 Repairs to Holes in Walls&Repaint Council Chambers 5,000 5,000 5,000 Slurry Seal Parking Lot&Re-stripe 25,000 25,000 25,000 TOTAL CAPITAL OUTLAY $ 40,000 $ 26,652 $ 82,000 $ 82,000 $ 82,000 72 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: General Administration budget allocations include funding for overhead and pooled costs such as utility services, pool vehicle maintenance and operation, and liability insurance. General Administration is also used to account for monetary transfers to other funds and an appropriated contingency amount. 73 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 196,911 228,865 233,647 231,947 277,147 CAPITAL OUTLAY 92,500 77,843 220,000 220,000 259,500 OTHER FINANCING USES 778,941 780,085 889,040 1,962,614 2,936,746 CONTINGENCY/RESERVE 3,646,408 - 5,926,560 4,397,273 3,108,910 TOTAL EXPENDITURES $ 4,714,760 $ 1,086,793 $ 7,269,247 $ 6,811,834 $ 6,582,303 74 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ - $ - $ - $ - $ - Overtime Pay - • - - - Group Insurance - - - - - Social Security/Medicare - - - - - 401(A)Retirement Contributions - - - - - Unemployment Compensation - - - - - Workers'Compensation - - - - - Other Employee Benefits - - - - - , a 7 1 1 TOTAL PERSONNEL EXPENDITURES $ - $ - $ - $ - $ - 75 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT 0 0 - 0 $ - 0 $ SUBTOTALS 0 0 $ - 0 0 $ MERIT tiiiiiiSENUOVEMIII-1111120 ,••-••••i••••-• ••4 4•,4, lanailag?•" TOTAL-SALARIES&WAGES 0 0 $ - 0 - 0 $ - 76 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ - S 14,630 $ - $ 10,000 $ 35,200 Water&Sewer 8,500 6,500 6,900 6,900 6,900 Waste Disposal Fees 2,040 2,450 2,600 2,600 2,600 Vehicle Repair&Maintenance 1,000 750 1,000 1,000 1,000 Equipment Repair&Maintenance 8,000 6,500 6,900 6,900 6,900 Grounds Repair&Maintenance - 25,935 - - - Insurance 53,221 L 50,000 85,377 85,377 85,377 Telecommunications 25,000 25,550 29,800 29,800 29,800 Postage - 500 525 525 525 Advertising 2,500 650 1,000 1,000 1,000 Office Supplies 8,000 8,300 8,500 8,500 8,500 Natural Gas&Electricity 35,200 33,000 34,100 34,100 34,100 Gasoline&Oil 4,000 500 1,000 1,000 1,000 . Non-Capitalized Equipment 1,000 1,800 1,500 1,500 1,500 Miscellaneous Other Operating 33,450 22,765 19,445 17,745 17,745 Annexation Expenses 15,000 25,035 35,000 i 25,000 25,000 Safety Compliance - 4,000 - - - Town of Oro Valley 25th Anniversary Commemoration - - - - 20,000 4 TOTAL 0&M EXPENDITURES $ 196,911 $ 228,865 $ 233,647 $ 231,947 $ 277,147 77 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 9998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $ 62,000 $ 43,770 - - - Machinery&Equipment 14,500 12,953 - - - Vehicles 16,000 21,120 - - - Town-Wide Pool Car(CIP) - - $ 20,000 $ 20,000 $ 20,000 Purchase of Cal-Mat Site(CIP) - - 200,000 200,000 200,000 Improvements to Records Retention Center - - - - 6,000 Computer Network Upgrades(Hardware) - - - - _ 33,500 II +iI TOTAL CAPITAL OUTLAYLL.,. 92,500 $ 77,843 $ 220,000 $ 220,000_$ 259,500 78 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 'OTHER FINANCING USES: Transfers to Heritage Fund Grant $ 150,000 $ 150,000 $ 285,000 $ 285,000 $ 285,000 , Transfers to Municipal Debt Service 628,941 630,085 604,040 722,824 722,824 Transfers to CDO Riverfront Park - - - 954,790 1,908,922 Transfers to Library Construction Fund - • - - 20,000 SUBTOTAL:FINANCING USES 778,941 780,085 889,040 1,962,614 2,936,746 ' 'CONTINGENCY/RESERVE3,646,408 - 5,926,560 4,397,273 3,108,910 1 I 0 I { TOTAL O.F.UJCONT. $ 4,425,349 $ 780,085 $ 6,815,600 $ 6,359,887_$ 6,045,656 79 80 Development Services TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-1999 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Community Development Department is charged with overseeing the comprehensive provision of services to physical development within the Town and programmatic services to Town residents. The Department oversees the functions of the Building Safety Division,the Parks and Recreation Division,the Planning and Zoning Division, and the Transit Division. The goal of the department is to provide these services in an efficient and customer-friendly manner. The functions of the department are designed to provide the highest quality services at the lowest cost to the taxpayers. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel: Within the administrative component of the department, it is proposed that the Administrative Secretary position be converted to the Administrative Assistant to the Community Development Director. It is also proposed that one(1) Clerk/Receptionist be added to be supervised by the Administrative Assistant. The Clerk/Receptionist would be available on a pool basis for assignments within the four divisions. Additional personnel requests are discussed in each of the Division descriptions provided below. Capital: The Administrative office of the Community Development Department has no capital requests for the coming fiscal year. Capital outlay requests for each of the Divisions are presented in their descriptions. Discussion of Proposed Projects and Programs: No positions or programs are proposed to be terminated in the Administrative office of the Community Development Department. 81 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ 153,718 $ 157,055 $ 157,055 OPERATIONS&MAINTENANCE - - 23,678 18,398 44,398 CAPITAL OUTLAY - -. - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - _ - - i___ - TOTAL EXPENDITURES $ - $ - $ 177,396 $ 175,453 $ 201,453 82 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL • Salaries&Wages $ - $ - $ 123,625 $ 124,962 $ 124,962 Overtime Pay - - 500 500 500 Group Insurance - - 10,434 12,801 12,801 Social Security/Medicare - - 9,551 9,362 9,362 401(A)Retirement Contributions - - 8,920 4 8,747 8,747 Unemployment Compensation - - 450 4 450 450 Workers'Compensation - - 237 233 233 Other Employee Benefits - - - - - TOTAL PERSONNEL EXPENDITURES $ - $ - $ 153,718 $ 157,055 $ 157,055 83 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Community Development Director 1 1 $ 70,500 1 $ 74,311 1 $ 74,311 "Administrative Secretary 1 0 - 0 - 0 :Administrative Assistant 0 1 31,000 1 31,000 1 31,000 'Clerk/Receptionist(Pool) 0 1 19,500 1 16,000 1 16,000 " a ' i r s y I 1 1 A 1 x SUBTOTALS 2 3 $ 121,000 3 $ 121,311 m.a-•arsr. s t a,.s -rr•I $ 121,311 , MERIT Ems . M 2,625 enilingig 3� 51 3,651 ......................... TOTAL-SALARIES&WAGES 2 3 $ 123,625 3 $ 124,962 3 $ 124,962 4 84 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW 4 APPROVAL Outside Professional Services $ - $ - $ 2,000 $ 2,000 $ 2,000 Equipment Repair&Maintenance - - 4 7,780 2,500 2,500 Telecommunications - - 1,320 1,320 1,320 Postage - - 1,000 1,000 1,000 Advertising - - 1,000 4 1,000 4 1,000 Printing&Binding - - 2,000 2,000 2,000 Travel&Training - - 2,650 2,650 2,650 Memberships&Subscriptions - - 1,628 1,628 1,628 Office Supplies - - 3,000 3,000 3,000 Non-Capitalized Equipment - - 1,100 1,100 1,100 Miscellaneous Other Operating - - 200 200 200 Modular Building Lease - - - - 26,000 , i Y d 1 TOTAL 0&M EXPENDITURES $ - $ - $ 23,678 $ 18,398 $ 44,398 85 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Director AZ League of Cities and Towns $ 700 $ 700 $ 700 Director National APA Conference 700 700 700 Director Arizona APA Conference 600 600 600 Director Professional Travel/Meals 250 250 250 Admin.Assistant Training 400 400 400 TOTAL $ 2,650 $ 2,650 $ 2,650 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Director APA Membership(Renewal) $ 170 $ 170 $ 170 Director AICP Membership(Renewal) 100 100 100 Director ICMA Affiliate(New) 282 282 282 Director Rotary Membership(Renewal) 540 540 540 Admin.Assistant Notary Dues(New) 536 536 536 TOTAL $ 1,628 $ 1,628 $ 1,628 86 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL i DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ - $ - $ - $ - 1 TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ - 87 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-1999 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Planning and Zoning Division administers the Town's General Plan and Zoning Code through established policies and procedures. The division is charged with communicating with the public on all planning and zoning matters. We also provide staff assistance to the Town Council, Planning and Zoning Commission, Development Review Board, Board of Adjustment, and Parks and Recreation Advisory Board. The division consists of three teams: Current Planning,Advance Planning, and Zoning Enforcement,each with specified functions. Current Planning coordinates with the Department of Public Works,the Building Safety Division, and other Town offices; reviews and makes recommendations to the various Town boards, Commission, and Town Council regarding development proposals and rezonings. Advance Planning prepares amendments to the Oro Valley Zoning Code as directed by the Town Council and Planning and Zoning Commission; prepares and makes recommendations for long range planning studies to aid in the orderly growth and development of the Town. Zoning Enforcement enforces the provisions of the Oro Valley Zoning Code Revised, including conditions related to rezonings, plat approvals, and development plans. This team monitors compliance with Town landscape, sign and development performance standards. Two key factors affect this division: recent organizational changes and continued Town growth. This division was formed as a branch of the Community Development Department in early 1998. As a result of this change,the division has lost one secretarial position. The Town's continued growth is evidenced by the fact that residential permits in 1997 did not decline from the previous year. Residential growth is predicted to remain strong as long as mortgage interest rates remain low. Population growth has created a similar demand for commercial growth, illuminating needed revisions to the Zoning Code and taxing the capacity of Current Planning staff. Continued growth in the residential and commercial sectors is projected to push the limits of Current and Advance staff members. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel With regard to additional personnel,the proposal is to avoid the need to hire full-time professionals by creating opportunities for support personnel to free the planners from clerical tasks. The proposed changes also ensure that personnel are paid at a level appropriate to the expected tasks. Administrative Secretary—This position will replace the duties formerly fulfilled by the Administrative Assistant to the Community Development Director and the file clerk functions now being performed by the Assurances Clerk. This position would free the Assurances Clerk to work full-time with the Zoning Enforcement Team, allowing the inspectors to focus on compliance issues. The new Administrative Secretary position will also assume some of the routine clerical tasks now being performed by planners, such as mailing notifications and reports. GIS Analyst—This position has been functioning as a programmer for the past two years. With much of the Town's GIS data in place,there is increased demand for analysis and programming from this position. This proposal reclassifies the GIS Technician as a GIS Analyst with responsibilites for program applications,not only for the Planning and Zoning Division, but for the Community Development Department, other Town staff, and the public. This change is consistent with the CIP allocation in which$30,000 was approved for GIS distribution. 88 Zoning Inspector—As the Senior Zoning Inspector functions more in a management role and coordinates the Board of Adjustment and the assurances,the Zoning Inspection Technician is expected to take on more responsibilities as a Zoning Inspector. This proposed budget anticipates a reclassification of the position by one pay grade. Planning Technician Contract—This position would provide support to planners by handling background research for larger projects and routine reports such as DRB consent items. The contract would set up the position on an on-call, as needed basis, avoiding the need to commit to a full-time position at this time. Civil Engineer and Civil Engineer Designer—This budget proposes that the Civil Engineer(currently serving as the Public Works Development Review Coordinator)and the Civil Engineer Designer be transferred to the Planning and Zoning Division. This transfer is necessary to consolidate all plan review functions within the Current Planning team. Once this transfer has been accomplished, most design review functions will take place in the same office. This will eliminate gaps in the review and will make the review process more efficient for both staff and applicants. Capital outlay The Capital Improvement Plan for this year includes$30,000 to further implement the GIS program for the Town. This item provides services that departments have expressed an interest in during user interviews. Needs including routing analyses for Coyote Run; mapping, parcel data, and demographic data for Economic Development; a counter-top information system for the public; and land/parcel data in the field for Zoning Enforcement and the Police Department. Discussion of Proposed Projects and Programs: Comprehensive Code Revisions—This item was included in the 1997-98 Planning and Zoning Work Plan to provide consistency,accuracy, logical organization, and improved readability of the Zoning Code. Funding for a consultant was approved for FY 1997-98 but the project was not completed due to other work plan commitments. Lambert Lane/Canada Hills Sector Plan—This is an implementation requirement of the Focus 2020:Oro Valley General Plan and an item in the Planning and Zoning Work Plan. It was scheduled for completion by staff this year, but moved to a lower priority in the work plan and will not be completed this year. Consultant assistance will be necessary on this project. Environmentally Sensitive Lands Ordinance(ESLO)—This item is a high priority in the Planning and Zoning Work Plan. Staff is now working on the preliminary phase to gather background data, research other ESLOs, inventory the Town's open spaces, and coordinate volunteers for field assessments. The next phase requires a consultant to further define an interconnected network of environmentally sensitive lands and standards for development or acquisition of those lands. 89 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 471,407 $ 473,302 $ 537,731 $ 544,804 $ 544,804, OPERATIONS&MAINTENANCE 87,675 75,800 303,520 302,520 302,520 CAPITAL OUTLAY 5,500 7,400 14,200 44,200 44,200 OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 564,582 $ 556,502 $ 855,451 $ 891,524 $ 891,524 90 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 382,640 $ 383,065 $ 436,092 $ 440,680 $ 440,680 Overtime Pay 4,500 2,000 - - - Group Insurance 25,159 22,258 33,024 37,059 37,059 Social Security/Medicare 29,345 29,233 34,429 33,624 33,624 401(A)Retirement Contributions 26,086 24,122 30,814 30,078 30,078 Unemployment Compensation 1,800, 2,196 2,103 2,100 2,100 Workers'Compensation 1,373 1,228 i 1,268 1,263 1,263 Other Employee Benefits 504 9,200 - - - { TOTAL PERSONNEL EXPENDITURES $ 471,407 $ 473,302 $ 537,731 $ 544,804 $ 544,804 91 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Planning&Zoning Administrator 1 1 $ 47,000 1 $ 47,000 1 $ 47,000 Senior Planner 2 2 78,000 2 75,875 2 75,875 Planner II 1 1 32,635 1 32,635 1 32,635 Planner I 2 2 56,000 2 55,553 2 55,553 Senior Zoning Inspector 1 1 33,800 1 35,490 1 35,490 :Zoning Inspector 0 1 26,000 1 26,000 26,000 ;Zoning Inspector Technician 1 0 - 0 - 0 - GIS Analyst 0 1 30,000 1 30,000 1 30,000 GIS Technician 1 0 - 0 - 0 - i Assurances Clerk 1 1 19,500 1 19,500 1 19,500 , I Planning Technician(On-Call) 0 1 11,000 1 11,000 1 11,000 Civil Engineer 0 1 38,916 1 38,916 1 38,916 !Civil Engineer Designer 0 1 36,464 1 36,464 1 36,464 Administrative Secretary 0 1 21,000 1 21,000 1 21,000 SUBTOTALS 10 14 $ 430,315 14 $ 429,433 14 $ 429,433 ..••:a:::•::.. .a..ia. ••:��:•:•••i:.a ':.:a :a.::•a-..� i�.��:..::i:: 27 1 4711 41 2MERIT gilliiiii!iiiiiiiiiiiii!iii ......... ....iii 57 7 ... ........TOTAL-SALARIES&WAGES 10 14 $ 436,092 14 $ 440,680 14 $ 440,680 92 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 41,000 $ 39,700 $ 247,000 $ 247,000 $ 247,000 Vehicle Repair&Maintenance 500 350 500 500 500 Equipment Repair&Maintenance 3,000 2,800 7,600 7,600 7,600 Telecommunications 2,250 975 3,500 2,500 2,500 Postage 4,500 4,800 5,000 5,000 5,000 ,Advertising 3,200 3,400 3,600 3,600 3,600 Printing&Binding 11,200 6,500 10,000 10,000 10,000 Travel&Training 8,000 8,000 7,450 7,450 7,450 Memberships&Subscriptions 3,675 3,675 2,220 2,220 2,220 Office Supplies 4,170 2,400 4,000 4,000 4,000 Gasoline&Oil 1,100 500 1,000 1,000 1,000 Non-Capitalized Equipment 3,980 2,000 10,400 10,400 10,400 . Field Supplies 900 700 1,050 1,050 1,050 ,Miscellaneous Other Operating 200 - 200 200 200 , TOTAL 0&M EXPENDITURES $ 87,675 $ 75,800 $ 303,520 $ 302,520 $ 302,520 93 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL P&Z Commission(1) Arizona APA Conference $ 600 $ 600 $ 600 DRB(1) Arizona APA Conference 600 600 600 Staff(2) Arizona APA Conference 1,200 1,200 1,200 P&Z Commission(1) Professional Development Wkshp 100 100 100 DRB(1) Professional Development Wkshp 100 100 100 Staff Workshops/Seminars/Conferences 2,800 2,800 2,800 BOA(5) Board of Adjustment Workshop 600 600 600 Administrative/Staff Professional Travel/Meals 250 250 250 Commissions/Boards Meals&Refreshments 800 800 800 Staff(11) Mileage Reimbursement 400 400 400 TOTAL $ 7,450 $ 7,450 $ 7,450 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW DRB/P&ZJStaff(20) APA Membership $ 1,000 $ 1,000 $ 1,000 Staff(3) AICP Membership&Testing 600 600 600 Division Planning Library/Books 500 500 500 GIS Analyst URISA Dues 120 120 120 TOTAL $ 2,220 $ 2,220 $ 2,220 94 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 5,500 $ 7,400 - - - GIS Equipment(CIP) - - $ - $ 30,000 $ 30,000 Computer Workstation - - 1,500 1,500 1,500 5 SVGA Monitors 1,300 1,300 1,300 Sierra Permits License 1,000 1,000 1,000 i Office Furniture 880 880 880 'Computers 6,500 6,500 6,500 Misc.Computer Equipment 3,020 3,020 3,020 TOTAL CAPITAL OUTLAY $ 5,500 $ 7,400 $ 14,200 $ 44,200 $ 44,200 95 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-1999 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Building Safety Division of Community Development is responsible for site development plans, architecture, plumbing, electrical systems, grading, retaining walls,fire lanes,and the like are routinely reviewed by this Division to assess their compliance with various codes and to ensure the public safety. Building Safety coordinates all facets of building plan reviews for Code conformance and the subsequent inspection process at construction for code conformance. All residential building plans, including apartment complexes, are reviewed in house and all residential construction inspections are conducted by Town Building Inspectors. Commercial building plans are reviewed by outside consultants for conformity to the Plumbing, Mechanical, Electrical, and Structural Code. The Building and Fire Safety reviews are conducted in-house. Swimming Pool and Spa Code enforcement is conducted by the personnel of this division. The Building Safety Division also reviews the current editions of the Uniform Building, Plumbing, Mechanical, and Electrical Code and makes recommendations for amendments and ultimate adoption. The Town has adopted the 1994 edition of the Uniform Building Code,the 1994 Uniform Plumbing Code,the 1994 Uniform Mechanical Code,the 1991 Uniform Fire Code,and the 1996 National Electrical Code. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel No additional personnel are proposed for the Building Safety Division. The proposed pool clerk/receptionist,to be housed in the Community Development Administrative office,would be available for assignments in this division. Capital outlay No capital outlay items have been approved as part of the 1998-99 Capital Improvement Plan for this division. No additional capital outlay expenses are projected. Discussion on Existin. Positions and Pro•rams Terminated: No existing positions and programs are proposed for termination. 96 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 326,283 $ 267,814 $ 307,334 $ 318,821 $ 351,116 OPERATIONS&MAINTENANCE 39,560 41,855 4 55,485 54,585 64,585 CAPITAL OUTLAY - - - - - , DEBT SERVICE - - — - - a CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 365,843 $ 309,669 $ 362,819 $ 373,406 $ 415,701 97 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 251,915 $ 212,575 $ 248,031 $ 256,505 $ 286,505 Overtime Pay 12,000 3,000 - - - Group Insurance 21,306 18,072 19,457 22,147 22,147 Social Security/Medicare 19,736 16,214 19,072 19,234 21,529 401(A)Retirement Contributions 17,634 15,032 17,807 17,955 17,955 Unemployment Compensation 1,050 900 1,050 1,050 1,050 Workers'Compensation 2,348 1,721 1,916 1,930 1,930 Other Employee Benefits 294 300 - - - TOTAL PERSONNEL EXPENDITURES $ 326,283 $ 267,814 $ 307,334 $ 318,821 $ 351,116 98 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES , CURRENT YR BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Building Administrator 1 1 $ 55,000 1 $ 55,000 1 $ 55,000 , Permits Coordinator 1 126,080 1 27,554 1 27,554 Chief Building Inspector 1 1 44,819 1 46,391 1 46,391 Building Inspector 3 3 102,451 3 105,166 3 105,166 IClerk/Receptionist 1 1 17,109 1 16,438 1 16,438 Residential Building Inspector(Contract) 0 0 - 0 - 1 30,000 9 I I ; 7 M Ji , SUBTOTALS 7 7 $ 245,459 7 $ 250,548 8 $ 280,548 REEMINNIMM 5 95 7 :. 59 litiffogo57 MERIT 2 5T2 , TOTAL-SALARIES&WAGES 7 7 $ 248,031 7 $ 256,505 8 $ 286,505 99 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 750 $ - $ - $ - $ - Outside Professional Services 16,000 25,000 35,000 35,000 45,000 Vehicle Repair&Maintenance 1,200 800 1,000 1,000 1,000 Equipment Repair&Maintenance 8,105 1,000 2,000 2,000 2,000 Telecommunications 1,000 1,350 2,200 2,200 2,200 Postage 1,000 400 600 600 600 Printing&Binding 5,000 6,300 7,000 7,000 7,000 Travel&Training 3,230 3,230 2,910 2,210 2,210 Memberships&Subscriptions 775 775 775 775 775 Office Supplies 2,000 900 1,200_ 1,200, 1,200 Gasoline&Oil - 1,800 2,000 2,000 2,000 Field Supplies 500 300 400 400 400 Advertising - 200 - - Non-Capitalized Equipment - - - - - Miscellaneous Other Operating - - 200 200 200 TOTAL 0&M EXPENDITURES $ 39,560 $ 41,855 $ 55,485 $ 54,585 _ $ 64,585 100 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING { BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Building Administrator ICBO ABM Phoenix $ 750 $ 750 $ 750 Building Administrator Southern Arizona Chapter,ICBO 180 180 180 Chief Building Inspector IAPMO Annual Meeting 200 200 200 Building Inspector(3) Southern Arizona Chapter,ICBG 180 180 180 Building Inspector(3) ICBG Advanced Training 900 900 900 Permits Coordinator Permits Conference 700 - - TOTAL $ 2,910 $ 2,210 $ 2,210 11 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Building Administrator ICBO Renewal $ 160 $ 160 $ 160 "Building Administrator IAPMO Renewal 160 160 160 Building Administrator IAEI Renewal 160 160 160 Building Inspector(3) ICBG Southern Arizona Chapter Dues 120 120 120 Department NFPA Renewal 100 100 100 Department Codes and Standards 75 75 75 TOTAL $ 775 $ 775 $ 775 101 TOWN OF ORO VALLEY BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ - $ - $ - $ TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ 102 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town's Department of Public Works (DPW) has provided development services funded from the General Fund. Some sharing of expenses has occurred with other funding sources within the DPW. Development related services has included plat(preliminary,final)and plan (development, improvement, etc.) reviews, administration of development assurances, construction inspections, construction acceptances, grading permits, R.O.W. permits,floodplain use permits,flood zone inquiries, ordinance revision and coordination with P&Z on nearly all development activity. Discussion on New Positions, Programs and Major Capital Outlay Requests: No new positions or programs are being proposed. However,this budget contains a proposal to implement a significant change to the structure under which development services are provided to the customer. Service levels are expected to increase as a result. This proposal eliminates all General Fund (GF)funding of development services within the DPW. The personnel and O&M expenses associated with DPW development services have been transferred to either the Community Development Department(CDD) GF budget or the DPW Highway Fund(HF)budget. The development services activities historically performed by the DPW have focused on technical/engineering issues as they relate to an entire project. Because most of the effort to issues outside the right-of-way(ROW), it has been the practice to fund these activities within the DPW with General Fund revenues. Use of the HF is restricted to activities only within the ROW. This practice/structure is not uncommon in smaller cities and towns,with the DPW(or Engineering Department or Street Department,etc.)having responsibility for these technical/engineering issues while coordinating with the planning staff on each new development project. This type of structure seems to be related to staff size and the ability of Town management to properly allocate work assignments and provide appropriate resources to accomplish workload demand. The heart of this proposal is to separate the activities previously performed by the DPW staff and reallocate those responsibilities between the CDD and other sections of the DPW. This practice/structure is not uncommon in larger cities and towns where staff size permits the work load to be properly allocated with appropriate resources available. Because of the work load increased as cities and town grow,the interdepartmental coordination effort increases. With the existing structure,the opportunities increase for inefficiency, duplication, redundancy and lower levels of ° customer service. This has been the case in the past year. For example, grading permits are reviewed, issued and enforced by staff in both the DPW and CDD because there are regulations specific to both department's responsibilities. Complications have arisen during the review, issuance and enforcement as a result of the high level of coordination effort required between departments. As another example,the review of plats and plans is performed by staff in both departments with some issues/criteria being addressed in both reviews because both departments have overlapping responsibility. As another example, even the coordination of internal communication (plan set/application distribution, reports for council communication and the scheduling/attendance for meetings) is complicated with the existing structure. This proposal would streamline the development process and improve service to the customer by keeping nearly all review, approval and enforcement issues within one location, being handled by one staff, being supervised by a single management structure and funded by one budget. Of course,there would still be the involvement of the DPW on development projects, but the effort would be limited to ROW related issues. The effect of this reduced scope is the reduction of required coordination between the DPW and the CDD, brining it back to a level where the balance of responsibility is more closely associated with the mission of each department. 103 This proposal transfers the necessary technical resources from the DPW to the CDD so that the CDD is able to perform the newly acquired tasks. Some technical resources remain in the DPW to continue with the reduced scope of effort that remains related to development activities. Discussion on Existing Positions and Programs Terminated: No positions or programs are proposed for termination. Transfer of existing development services is discussed above. 104 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 185,525 $ 180,969 $ - $ - $ - OPERATIONS&MAINTENANCE 4 52,685 4 34,485 - - - CAPITAL OUTLAY 6,500 6,595 - - - DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 244,710 $ 22Z049 $ - $ - $ - 105 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR - BUDGET YEAR _ 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 150,428 $ 144,136 $ - $ - $ - Overtime Pay 1,000 2,600 - - - Group Insurance 9,869 7,923 - - - Social Security/Medicare 11,385 9,455 - - - 401(A)Retirement Contributions 10,530 8,780 - - - Unemployment Compensation 653 900 - - - Workers'Compensation 1,477 1,475 - - - Other Employee Benefits 183 5,700 - - - TOTAL PERSONNEL EXPENDITURES $ 185,525 $ 180,969 $ - $ - $ - 106 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT 0.35 0 $ - Town Engineer 0 $ - 0 $ Civil Engineering Technician 1 0 - 0 - 0 - . ,I Civil Engineer - 1 0 0 - 0 Civil Engineering Designer 1 0 - 0 0 - . _ Clerk Typist 0.5 0 - 0 - 0 77 - - Administrative Secretary 0 5 0 0 0 . • 1 -I 1 , 1 i , , , , , , , , 1 , I i SUBTOTALS 4.35 -0 $ - 0 $ 0 $ - 'i:?:?:i:ii:iiiiii:iiiiiiiiiiiiiiiii.:iii..:§iV•iii:iiiNN::*.1;:::::iiiliiiiliie - - ,IVIERIT::!:.:•iiiigiiiiiiiiiiiiiigiiiiiiiiiiiriiiiii:Mi*i*i*i:i::,:i*i:I:i:if:::A TOTAL-SALARIES&WAGES 4.35 0 $ - 0 $ - 0 $ - o 1 107 i TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 500 $ - $ - $ - $ _ - Outside Professional Services 20,000 10,000 - - Water&Sewerage 1,300 - - - - Vehicle Repair/Maintenance 1,000 500 - - Equipment Repair&Maintenance 2,000 1,300 - - - Building Repair/Maintenance 500 - - - - Grounds Repair/Maintenance 500 - - - - 1 Telecommunications 3,700 4 4,450 - - Postage 500 350 - =--, Printing&Binding 1,000 1,600 - - Travel&Training 3,000 3,000 - _ - Memberships&Subscriptions 1,085 1,085 - - Office Supplies 4,500 8,500 - - Natural Gas&Electricity 2,700 - - - -_ Gasoline&Oil 3,000 - - - Non-capitalized Equipment 2,200 2,200 - - Field Supplies 1,500 1,500 - - . ._- Safety Compliance 3,500 - - Custodial Supplies 200 - - - - TOTAL 0&M EXPENDITURES $ 52,685 $ 34,485 $ - $ - $ 108 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL $ - $ - $ - - - TOTAL $ - $ - $ - MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW $ - $ - $ - 1 r TOTAL $ - $ - $ - II 109 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 6,500 $ 6,595 $ - $ - $ - TOTAL CAPITAL OUTLAY $ 6,500 $ 6,595 $ - $ - $ 110 Parks & Recreation TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-1999 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Parks and Recreation Division is charged with overseeing the maintenance and operation of the Town's park facilities, repair and upkeep of all Town owned buildings, and overseeing maintenance of Oracle Road medians. The parks and Recreation Division also provides a comprehensive seasonal aquatics program for all ages at Dennis Weaver Pool. The ultimate goal of the division is to provide recreational programs and opportunities to provide for the needs of the community. The proposed budget line item expenditures are a statement of objectives which provide a strategy on how that goal can best be accomplished. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel The budget request for FY 1998-99 includes a request for an experienced park maintenance operator lead man position to oversee routine park maintenance activities in order to allow current Park and Facility Maintenance Supervisor to devote more time to critical upkeep and repairs to other Town facilities. In addition, a request is being made for a Recreation Supervisor position to coordinate and oversee aquatics program and staff, coordinate field and swimming pool usage with area leagues and swim teams, coordinate any approved recreation program activities through the Amphi Extension Program Service, develop new program activities in Town park facilities including the proposed new stage facility at CDO Riverfront Park on Lambert Lane, Interface with Arts Advisory Board in coordinating community special events, as well as oversee routine daily usage of park facilities by area leagues. The Parks and Recreation Division has experienced growth in demands on the Administrative Secretary. The proposed pool clerk/receptionist in the Administrative office of the department will be available for assignments in this division. Capital outlay A request is being made this year for a bunker rake which would allow maintenance staff to provide a higher quality and safe finish when dragging and grooming infields. This type of equipment is commonly used in most ballfield maintenance applications.A computer is requested to replace the Parks and Recreation Administrator's current computer which has had a history of repair issues, is very slow, and cannot accommodate the Town's new software applications. The existing computer would be traded down to the Park and Facility Maintenance Supervisor to prepare required reports that would only require a small compatible printer. Special trash can lids are being requested to retrofit the trash containers in Dennis Weaver Park that will aid in preventing trash from being dumped out of the cans by vandals after hours and reduce custodial time. A core aerator is requested as an upgrade to the current shatter aerator due to the very serious level of soil compaction in Dennis Weaver Park. The current aerator is not able to penetrate soil deep enough to be effective. The existing aerator would be traded up for larger model. A satellite controlled timer panel is requested, pending inclusion of Main Master Control PC system application for proposed CDO Riverfront Park on Lambert Lane, in Phase I of that Development.The purpose of equipment is to control off/on of all park lighting from PC and related program software at the Parks and Recreation Office, thereby eliminating need for keys to be issued and to provide better administrative control. Additionally, in order to accommodate new personnel requested, minor remodeling of existing office interior would need to be performed to improve functional usage of the adequate available space. Discussion on Existing Positions and Programs Terminated: The Parks and Recreation budget reflects requests to address significant demands that have developed on existing staff over the past year. These changes include expansion of the scope and duties of the Parks and Facility Maintenance Supervisor with the addition of numerous custodial and facility maintenance as well as maintenance services contract 111 administration responsibilities, the expanded demands on the Parks and Recreation Administrator with the initiation and pending start of at least two major park development projects, and the Administrative Secretary who is performing a much larger amount of customer service functions including facility usage reservations, responding to patron inquiries into operational and administrative concerns, as well as providing substantial clerical support for several committee's including the P.O.S.T. Plan Advisory Committee and Parks Planning Advisory Committee. 112 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 247,962 $ 241,319 $ 336,901 $ 247,908 $ 255,788 OPERATIONS&MAINTENANCE 275,597 270,502 287,822 293,666 323,666 CAPITAL OUTLAY 59,400 4 59,400 , 27,600 i 53,200 53,200 OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 582,959 $ 571,221 $ 652,323 $ 594,774 $ 632,654 113 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 200,137 $ 188,502 $ 273,904 $ 204,616 $ 211,467 Overtime Pay 3,500 12,300 - - - Group Insurance 11,885 9,420, 20,935 13,718 13,718 Social Security/Medicare 15,467 14,796 20,397 15,359 15,873 401(A)Retirement Contributions 8,991 8,022 14,108 9,204 9,718 Unemployment Compensation 1,500 1,500 1,203 750 750 Workers'Compensation 5,600 5,879 6,354 4,262 4,262 Other Employee Benefits 882 900 - - • TOTAL PERSONNEL EXPENDITURES $ 247,962 $ 241,319 $ 336,901 $ 247,908 $ 255,788 114 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT , POSITIONS AMOUNT Parks and Recreation Administrator 1 1 $ 44,000 1 $ 44,050 1 $ 44,050 Secretary 1 1 23,000 1 20,511 1 20,511 Park&Field Monitor 0.5 0.5 10,000 0.5 10,200 0.5 10,200 Park Maintenance Supervisor 1 1 36,000 1 30,139 1 36,990 Maitenance Laborer I 2 2 32,000 2 31,525 2 31,525 Pool Manager(Seasonal) 0.25 0.25 8,000 0.25 7,250 0.25 7,250 Assistant Pool Manager(Seasonal) . 0.25 0.25 6,500 0.25 5,950 0.25 5,950 Water Safety Instructors(Seasonal) 1.5 1.5 22,000 1.5 20,050 1.5 20,050 Lifeguards(Seasonal) 1.5 1.5 31,250 1.5 28,250 1.5 28,250 Recreation Supervisor 0 1 32,000 0 - 0 - Parks Lead Man 0, 1 26,000 0 - 0 - SUBTOTALS 9 11 $ 270,750 9 $ 197,925 9 $ 204,776 MERIT MINIMEMEN 3,154 IIIIII 6 691 6 6 91 TOTAL-SALARIES&WAGES 9 11 $ 273,904 9 $ 204,616 9 $ 211,467 115 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE - CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 25,500 $ 50,300 $ 33,200 $ 33,200 1 $ 33,200 Water and Sewage 40,000 39,500 39,500 39,500 39,500 Waste Disposal Fees - 4,400 4,400 4,400 4,400 Recreation Programs 12,500 12,500 12,500 12,500 12,500 Equipment Repair&Maintenance 5,000 2,100 2,750 2,750 2,750 Grounds Repair&Maintenance 11,500 - 7,000 7,000 7,000 Equipment Rental 1,200 250 500 500 500 Insurance 13,822 13,822 13,822 19,866 19,866 Telecommunications 2,000 5,025 4,000 4,000 4,000 Postage 2,000 1,980 3,000 3,000 3,000 • Travel&Training 1,650 1,650 1,450 1,250 1,250 Memberships&Subscriptions 375 375 375 375 375 Office Supplies 1,300 2,500 2,000 2,000 2,000 Natural Gas&Electricity 44,000 45,000 45,000 45,000 45,000 Gasoline&Oil 3,500 1,900 2,000 2,000 2,000 Non-capitalized Equipment 6,500 5,500 6,000 6,000 6,000 Uniforms 750 1,150 1,500 1,500 1,500 Field Supplies 18,000 23,200 22,000 22,000 22,000 Miscellaneous Other Operating - 1,350 4,300 4,300 4,300 Arts Advisory Board 48,000 50,000 49,800 49,800 49,800 Parks&Rec Advisory Board 3,000 3,000 16,225 16,225 16,225 Greater OV Arts Council Agreement 5,000 5,000 15,000 15,000 15,000 Arts Projects 30,000 - - - 30,000 Vehicle Repair&Maintenance - - 500 500 500 Advertising - - 500 500 500 Printing&Binding - - 500 500 500 TOTAL 0&M EXPENDITURES $ 275,597 $ 270,502 $ 287,822 $ 293,666 $ 323,666 116 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Parks and Recreation Admin. APRA Conference $ 600 $ 600 $ 600 Parks and Recreation Admin. Workshops 500 500 500 Secretary Secretary Training 350 150 150 TOTAL $ 1,450 $ 1,250 $ 1,250 MEMBERSHIPS&SUBSCRIPTIONS ss _ _T POSITION ASSOCIATION;RENEWAL OR NEW Parks and Recreation Admin. APRA/NPRA Dues $ 375 $ 375 $ 375 TOTAL $ 375 $ 375 $ 375 117 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ 56,000 - - - Improvements 59,400 3,400 - - - ADA Improvements DWP(CIP) - - $ - $ 35,000 $ 35,000 Bunker Rake 5,500 5,500 5,500 q Computer/Printer 3,000, 1,600 1,600 Trash Can Lids 4,000 4,000 4,000 Core Aerator 4,100 4,100 4,100 Satellite Timer Control Panel 3,000 3,000 3,000 Renovations to Office 8,000 - - TOTAL CAPITAL OUTLAY $ 59,400 $ 59,400 $ 27,600 $ 53,200 $ 53,200 118 Police Department TOWN OF ORO VALLEY POLICE DEPARTMENT GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ORO VALLEY POLICE DEPARTMENT MISSION STATEMENT We the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, reduce crime,create a safe environment and enhance the quality of life within our community. WE ARE COMMITTED TO THESE VALUES: FAIRNESS—We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. INTEGRITY—We adhere to the highest moral and ethical standards. We are consistent in and accountable for all of our actions. EXCELLENCE—We are committed to quality of performance using teamwork to achieve comprehensive and common goals. VISION STATEMENT The Oro Valley Police Department is committed to providing public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change,cultural sensitivity and efficient allocation of resources. Description of New Positions, Programs, and Major Capital Outlay Requests: The Department is requesting the addition of three sworn personnel and one civilian position. Although the Town has seen an increase in its population base by approximately 3,000 individuals and the addition of three new apartment complexes(1 of which is still under construction)only three officers were added in the past two years. Two officers were made possible through a COPS grant and one through the HIDTA-DEA grant. Assuming that by June 30th, 25,000 people will reside in Oro Valley our staffing level will equate to two officers per thousand population. A drop of.19 officers per 1000 from the previous year. Since we are authorized an additional 6 officers through the COPS grant and since the clock is ticking on utilizing this grant, I propose to use this grant to add to our personnel at a minimum cost to the town. This will enable us to maintain high visibility which is so necessary in the prevention of crime. Our calls for service have been increasing by 10%a year. The average length of a call is 45 minutes. Our accidents have risen from 111 in 1995 to 289 in 1997. The time to investigate and complete the required reports will occupy an officer's time from 90 to 120 minutes. The addition of a Records Clerk is necessitated by the increased case load generated by the number of incidents the officers handle. Discussion of Existing Positions and Programs Terminated: We are not proposing the elimination of any positions or programs. 119 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 3,262,265 $ 3,178,272 $ 3,579,611 $ 3,738,392 $ 3,806,599 OPERATIONS&MAINTENANCE 444,414 450,004 546,993 518,243 520,993 CAPITAL OUTLAY 285,775 215,775 278,500 267,500 267,500 OTHER FINANCING USES 26,200 6,060 32,440 49,262 49,262 CONTINGENCY/RESERVE - - - 147,795 147,795 TOTAL EXPENDITURES $ 4,018,654 $ 3,850,111 $ 4,437,544 $ 4,721,192 $ 4,792,149 120 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 2,409,504 $ 2,304,087 $ 2,648,249 $ 2,728,726_.$ 2,788,036 Overtime Pay 128,000 153,542 160,000 160,000 160,000 Assignment Pay 8,200 11,070 11,000 11,700 11,700 MANTIS Overtime Pay 21,500 15,410 21,500 21,500 21,500 Uniform Allowance 33,840 32,784 42,400 47,700 47,700 Group Insurance 188,975 165,691 188,975, 235,117 235,117 Social Security/Medicare 193,317 195,558 195,558 219,980 224,428 ASPRS Contributions 148,880 167,330 167,330 163,933 164,983 401(A)Retirement Compensation 52,877 48,989 52,877 64,475 67,873 Unemployment Compensation 11,400 11,039 11,400 11,850 11,850 Workers'Compensation 51,322 46,347 51,322 46,612 46,612 Other Employee Benefits 3,150 19,000 19,000 19,000 19,000 Lead Officer Assignment Pay 11,300 7,425 10,000 7,800 7,800 I TOTAL PERSONNEL EXPENDITURES $ 3,262,265 $ 3,178,272 $ 3,579,611 $ 3,738,392 $ 3,806,599 121 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Chief of Police 1 1 75,712 1 75,712 1 75,712 Admin/Data Ops Manager 1 1_ 36,236 1 36,234 1 36,234 Lieutenant 2 2 120,574 2 121,174 2 121,174 Administrative Sergeant 1 1 49,400 1 49,894 1 49,894 Patrol Sergeant 5 5 240,644 5 240,714 5 240,714 Detective 2 2 72,051 2 72,446 2 72,446 Detective(D.E.A.) 2 2 74,422 2 37,185 2 37,185 Patrol Officers 30 33 1,091,155 33 1,139,397 33 1,153,397 Motorcycle Officer 2 2 70,761 2 71,148 2 71,148 School Resource Officer 2 2 70,824 2 72,094 2 72,094, K-9 Officer 2 2 68,806 2 71,559 2 71,559 Reserve Officer 6 6 40,000 6 40,000 6 40,000 Supervisor1 1 37,415 1 37,415 1 41,939 iCommunications Dispatcher I 6 6 162,615 6 131,441 0 Dispatcher Ii 4 4 87,324 4 112,861 0 - Dispatcher 0 0 - 0 - 10 276,500 0.50 0.50 9,698 0.50 10,179 0.50 10,179 Receptionist ----- File Clerk 0.25 0.25 2,902 0.25 2,902 0.25 2,902 Property/ID Technician 2 2 46,488 2 42,869 2 51,457 Records Supervisor 1 1 25,863 1 25,854 1 25,854 Public Info Officer 1 1 31,034 1 31,034 1 31,034 Records Clerk I 2.50 3.50 66,073 3.50 75,837 37 Community Policing Sergeant 1 1 49,898 1 49,894 111111113.501 Training Coordinator 1 1 32,089 1 31,777 1 31,777 Admin.Secretary II 1 1 21,673 1 21,694 1 21,694 SUBTOTALS 77.25 81.25 $2,583,657 81.25 $ 2,601,316 81.25 $ 2,660,626 127,410INSIME iiiiiitinagilini 127,410 0 MERITREENNE....................... 64 592 TOTAL-SALARIES&WAGES 77.25 81.25 $2,648,249 81.25 $ 2,728,726 81.25 $ 2,788,036 122 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL r Outside Professional Services $ 20,200 $ 18,600 $ 26,690 $ 26,690 $ 26,690 Custody of Prisoners 20,000 20,000 50,000 30,000 30,000 Water&Sewage 2,600 2,100 2,600 2,600 2,600 Vehicle Repair&Maintenance 47,000 49,390 50,000 50,000 50,000 Equipment Repair&Maintenance 21,000 21,000 24,000 24,000 24,000 Building Repair&Maintenance 6,500 6,975 7,650 7,650 7,650 Insurance 82,934 82,934 p, 100,000 91,250 91,250 Telecommunications 25,720 25,775 31,620 31,620 31,620 Postage 2,500 3,700 6,200 6,200 6,200 `Printing&Binding 6,480 6,250 7,780 7,780 7,780 Travel&Training 15,000 15,000 18,365_ 18,365 18,365 Memberships&Subscriptions 4,480 4,480 5,163 5,163 5,163 Office Supplies 19,100 20,000 20,550 20,550 20,550 Natural Gas&Electricity 33,000. 33,700 34,000 34,000, 34,000 Gasoline&Oil 60,000 60,000 63,000 63,000 63,000 Non-capitalized Equipment 30,000 30,000 36,615 36,615 36,615 Uniforms 7,500 7,850 4 10,960 10,960 10,960 Field Supplies 15,000 16,100 16,300 16,300 16,300 Miscellaneous Other Operating 17,500 17,950 27,100 27,100 29,850 Office Lease 5,400 5,900 5,900 5,900 5,900, Custodial Supplies 2,500 2,300 2,500 2,500 2,500 TOTAL 0&M EXPENDITURES, $ 444,414 $ 450,004 $ 546,993 $ 518,243 $ 520,993 123 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Chief AACOP-6 Meetings $ 500 $ 500 $ 500 Chief SALEM-4 Meetings 200 200 200 Chief POST-4 Meetings 200 200 200 Chief LEAGUE 75 75 75 Chief LECC Conference 425 425 425 Chief IACP Conference 2,180 2,180 2,180 Admin.Lieutenant APCO/LECC/AZ State Contract/NAT Conf. 865 865 865 Comm.Supervisor APCO Conference 70 70 70 Property/ID Annual AAPE Conference 850 850 850 Traffic Division Reconstruction School 500 500 500 Community Resources COP Conference 1,500 1,500 1,500 Volunteer Program Various 1,000 1,000 1,000 Department Training Video Program 1,000 1,000 1,000 Hostage Negotiation Technical Schools 1,000 1,000 1,000 Department Various 8,000 8,000 8,000 TOTAL $ 18,365 $ 18,365 $ 18,365 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Chief IACP($100)/AACOP($150)/SALEM($100) $ 350 $ 350 $ 350 Chief Rotary Club 620 620 620 Department AZ State Micro-Fiche 200 200 200 Sergeant Accident Investigation Association Dues 100 100 100 COP Sgt. TAVANol Center/TCWC dues 225 225 , 225, Public Info.Specialist AZ Crime Prevent/Natl Crime Prevent Dues 55 55 55 Comm. APCO($70)/Cole Cross Directory($200) 270 270 270 Comm. 911 Magazine 20, 20 , 20 Department Windows Magazine 30 30 30 Department Search&Selz Laws/Fund Law Enforce 210 210 210 Department Narcotic Laws($60)/Law&Order($30) 90 90 90 Department RMIN 150 150 150 Department AZ Narco Officer Association 40 40 40 Department Combination Titles 4,13,28 books 1,050 1,050 1,050 Department IACP Policy&Procedure 150 150 150 Department Misc.Subsciptions 180 _ 180 180 124 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL MEMBERSHIPS&SUBSCRIPTIONS(CONTINUED) CPTED Division Misc.Subscriptions 355 355 355 Department National Dir.Of Law Enforce.Admin 170 170 170 Department National Bulletin of Policy Misconduct 75 75 75 Department Nat.Notary Assoc.Dues 108 108 108 Department N.R.A.Dues 35 35 35 Prop/ID International Assn for Identification 100 100 100 Comm NENA(National Emergency Number Assn) 60 60 60 Explorers Advisor Dues 15 X$8=$120 120 120 120 Prop/ID AZ Property/ID Assn 50 50 50 Department Pima Pistol Range Dues 105 105 105 Detectives Assn Dues(Homicide/Auto/ heft/etc.) 150 150 150 Detectives AZ Auto Theft Prevention Assn.Dues 15 15 15 AdOps Mgr JPMA-Grant Fuding Bulletin 50 50 50 Department IACP-Policy Center Pamphlet 30 30 30 TOTAL $ 5,163 $ 5,163 $ 5,163 125 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 126,775 $ 56,775 - - - Computer Work Stations - - $ 8,000 $ 8,000 $ 8,000 Digital Camera - - 2,500 2,500 =2,500 Mobile Data Terminals(CIP) - - 70,000 99,000 99,000 I Tapelogger - - 40,000 - - Copier - - 30,000 30,000 30,000 Time Lapse Video Camera/Recorder - - 4,000 4,000_ 4,000 ,Vehicles(CIP) 159,000 159,000 121,000 121,000 121,000 Painting for Main Station - - 3,000 3,000 3,000 I I I I a I TOTAL CAPITAL OUTLAY $ 285,775 $ 215,775 $ 278,500 $ 267,500 $ 267,500 126 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $ 26,200 $ 6,060 $ 32,440 $ 49,262 $ 49,262 CAPITAL CONTINGENCY: GOCHS 69,269 69,269 SCAT - - - 41,120 41,120 CJRIP - - - 8,856, 8,856 CIT Trailer - - - 28,550 28,550 TOTAL CAPITAL CONTINGENCY - - 147,795 147,795 TOTAL DEBT SERVICE/CONT. $ 26,200 $ 6,060 $ 32,440 $ 197,057 $ 197,057 127 This page intentionally left blank. 128 Magistrate Court TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: To provide justice to residents of the Town of Oro Valley and all those who enter its jurisdiction, in a manner that is • fair, courteous, effective and solution-oriented. Provide the public with information about laws,the judicial system and the court process in Oro Valley, Pima County and the State of Arizona. Presenting to the public and to other town employees only the highest level of professionalism and respect. Maintaining and improving employee professional skills through continuing education. Description of New Positions, Programs,and Major Capital Outlay Requests: 40 Hour work-week for administrative staff Courtroom Audio Recorder Bailiff—Monitors court metal detector and courtroom for security purposes during all courtroom proceedings. When court is not in session, Bailiff is responsible for preparing warrants via the ACAP system for Judge's signature and for keeping a current and accurate warrant list. Bailiff will assist with other court duties on an as needed basis. JCEF Administrator— Grant funded position; establish a collection program for the court. Policies and procedures for time payments and collection of delinquent amounts owed to the court. Discussion of Existing Positions and Programs Terminated: None 129 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 215,181 $ 220,972 $ 259,455 $ 263,670 $ 264,526 OPERATIONS&MAINTENANCE 62,918 77,679 90,993 89,672 89,672 CAPITAL OUTLAY - - 2,600 9,301 9,301 DEBT SERVICE - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 278,099 $ 298,651 $ 353,048 $ 362,643 $ 363,499 130 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 173,712 $ 180,183 $ 211,187 $ 213,732 $ 214,477 Group Insurance 14,753. 13,581 16,151 17,446 17,446 Social Security/Medicare 13,004. 13,662 15,889 16,082 16,138 401(A)Retirement Contributions 12,160 10,623 i 14,784 14,961 15,017 Unemployment Compensation 900 1,050 1,050 1,050 1,050 Workers'Compensation 400 373 393 398 i 398 Other Employee Benefits 252 1,500 - - - TOTAL PERS'L EXPENDITURES`$ 215,181 $ 220,972 $ 259,455 $ 263,670 $ 264,526 131 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-99 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1998-99 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Court Administrator 1 1 $ 34,122 1 $ 34,123 1 $ 34,123 Court Clerk 1 1 23,691 1 23,712 0 Court Services Clerk I 1 1 18,798 1 18,798 1 18,798 Accounting Clerk 1 1 22,006 1 22,002 1 22,002 Court Services Clerk II 1 1 24,490 1 24,490 1 24,490 Magistrate 1 1 58,000 1 58,000 1 58,000 1 JCEF Collection Clerk(Contract) 0 1 26,000 1 26,000 1 26,000 Courtroom Clerk 0 0 - 0 - 1 24,457 D SUBTOTALS 6 7 $ 207,107 7 $ 207,125 t 7 $ 207,870 ' 111111111111111:1111116607 ....r 4 080 �MERT .. TOTAL-SALARIES&WAGES 6 7 $ 211,187 7 $ 213,732 7 $ 214,477 132 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 'Contract Personnel Services $ 4,000 $ 3,450 $ 6,500 $ 6,500 $ 6,500 Outside Professional Services 6,500 10,750 8,000 8,000 8,000 Jury Fees 1,000 200 3,000 3,000 3,000 Court Appointed Attorney Fees 15,000_ 22,000 30,000 30,000 30,000 Equipment Repair&Maintenance 8,000 8,100 9,600 9,600 9,600 , Insurance 7,898 7,898 7,898 8,577 8,577 Telecommunications 1,000 450 1,800 1,800 1,800 Postage 2,000 4 2,400 2,500 2,500 2,500 Printing&Binding 4,000 4,050 4,000 4,000 4,000 Travel&Training 7,000 7,000 9,000 7,000 7,000 Memberships&Subscriptions 1,720 1,720 1,595 1,595 1,595 Office Supplies 4,700 9,511 7,000, 7,000 7,000 Miscellaneous Other Operating 100 150 100_ 100 100, I • TOTAL O&M EXPENDITURES $ 62,918 $ 77,679 $ 90,993 $ 89,672 $ 89,672 133 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING r BUDGET YEAR i DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Judge Required Judicial Conference-Flagstaff,AZ !J $ 1,500 $ 1,500 ;Judge Required Judicial Conference-Phoenix,AZ 500 500 Judge DUI Judicial Conference 1 1 500 500 ICourt Admin NACM Annual Conference-San Jose,CA 1!J - - Department Computer Training 5 j 1,500 1,500 !Department AZ Courts Assoc Conference-Fla!staff,AZ s s! 2,000 2,000 Department ACAP Seminars and Training ! j 1,000 1,000 s I I al TOTAL $ 9,000 $ 7,000 $ 7,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW 'Judge Arizona Revised Statutes -R S 1,000 $ 1,000 $ 1,000 .Judge Arizona State Bar Association-R 100 100 100 Judge Pima County Bar Association-R 60 60 60 Judve _ AZ Women Lawyers Association-R 50 50 50 Judge American Bar Association-R 250 250 250 , Court Admin Nat.Assoc Court Mana.ement-R 75 75 75 . Department Arizona Courts Association-R 60 60 60 . TOTAL $ 1,595 $ 1,595 $ 1,595 134 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Courtroom Audio Equipment $ - $ - $ 2,600 $ 2,600 $ 2,600 IBM Series 300 Pentium PC wl Monitor&Software - - - 4,839 4,839 Office Furniture - - { - 1,862 1,862 • Ia TOTAL CAPITAL OUTLAY $ - $ - $ 2,600 $ 9,301 $ 9,301 1 135 This page intentionally left blank. 136 SPECIAL REVENUE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: , LICENSES&PERMITS: Road Permits $ 8,000 $ 15,000 $ 17,000 $ 17,000 STATE SHARED REVENUES: . Highway User Fuels Tax 1,514,000 1,471,000 1,577,000 1,577,000 FEDERAL GRANTS: P.A.G.-1st Ave./Oracle,Ph.1 Safety Improvements - 25,000 - - P.A.G.-Hardy/Northern Realignment 282,000 - - - SUBTOTAL FEDERAL GRANTS 282,000 25,000 - - CHARGES FOR SERVICES: Engineer's Plan Review Fees 10,000 9,500 10,500 10,500 INTEREST INCOME: 15,000 50,000 25,000 25,000 OTHER REVENUES: 1 Miscellaneous 200 27,000 5,000 5,000 SUBTOTAL:OTHER REVENUES 200 27,000 5,000 5,000 SUBTOTAL:REVENUES 1,829,200 1,597,500 1,634,500 1,634,500 OTHER FINANCING SOURCES: Financing from Leases 165,000 92,500 45,000 45,000 , Carry Forward of Fund Balance 800,102 - 1,376,491 1,376,491 SUBTOTAL:OTHER FINANCING SOURCES 965,102 92,500 1,421,491 1,421,491 TOTAL REVENUES&OTHER FINANCING SOURCES $ 2,794,302 $ 1,690,000 $ 3,055,991 $ 3,055,991 137 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town's Department of Public Works(DPW)Street Maintenance Division (SMD)and Capital Improvements Division (CID)are funded from HURF and federal grant revenues. There is some sharing of expenses with other funding sources of the other DPW division. The Town's DPW/SMD is responsible for the maintenance of all public roadways within the community with the exception of those on the state highway system(Oracle Road and Tangerine Road east of First Avenue). Maintenance functions normally performed along these roadways include the repair and maintenance of traffic control devices, repair and maintenance of certain street lights,vegetation maintenance,certain landscape maintenance, pavement preservation, routine street sweeping, storm damage repair, maintenance/repair of bridges and culverts, regrading of road shoulders and dirt roads, repair of pavement surface defects and monitoring activities of others within the Town right-of-way. In addition to the maintenance function performed by the Town, the DPW/CID is also responsible for insuring proper planning of new roadway improvements and a diligent review of Town streets for safety concerns which may expose the Town of liability. It is the DPW/CID's goal to systematically improve Town arterial roadways in advance of growth. It is further the goal of the department to keep a watchful eye on safety issues, particularly with respect to unsignalized intersections and the need for appropriate traffic control devices. The inception, design and implementation of capital improvement projects relating to the Town streets and other public facilities(with the exception of buildings) is the responsibility of the DPW/CID as well. The proposed FY 1998/99 Budget includes several major capital projects to be designed and/or implemented. Description of New Positions, Programs, and Major Capital Outlay Requests: This budget request contains a proposal to implement a significant change to the structure under which development services are provided to the customer. The essence of this proposal is to separate development services activities previously performed by the DPW and reallocate those responsibilities to both the Community Development Department(CDD)and other areas of the DPW. This proposal eliminates all General Fund (GF)funding of development services within the DPW. The personnel and O&M expenses associated with DPW development services have been transferred to either the Community Development Department(CDD) GF budget or the DPW Highway Fund (HF) budget. The details of this proposal are included in the narrative for the DPW General Fund budget. Please reference that a text for further information. As a result of the proposal,there are three positions(Town Engineer,Administrative Secretary and Clerk Typist) previously shared with the DPW GF budget that are consolidated into the HF budget as full positions. As it relates to the proposal to establish the water utility as a separate department,two positions previously shared with the Water Enterprise budget are consolidated into the HF budget as full positions. The water budget addresses the details of this change in structure. Outside the changes in structure related to development services and the water utility, no other changes in positions or programs are proposed. 138 Professional development is essential to employee qualifications and skill levels, employee job satisfaction and employee advancement opportunities. Technical certifications are available in several of the DPW disciplines. In { order to set up employees for success and develop a win-win situation (town and employees),the DPW budget proposes an average of$300 per DPW employee. This will address required and optional opportunities to participate in seminars and classes in their field of expertise(approximately 2 per employee) and have access to technical journals and reference material to perform their job better. The CIP process resulted in the advancement of several important DPW roadway projects. One project from the 1997/98 process is expected to carry over to FY 1998/99. Several projects have been reprioritized through the Town's CIP and PAG's TIP. The CIP committee placed an emphasis on maximizing the use of road related impact fees. Please refer to the narrative and budget for the Town Wide Development Impact Fees Fund for project details. Vehicles proposed in the CIP budget include a service truck which was approved in the Town's CIP. Machinery and equipment proposed in the budget include items to facilitate safe and efficient field operations. Discussion on Existing Positions and Programs Terminated: No positions or programs are to be terminated. 139 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 421,730 $ 427,312 $ 576,200 $ 570,869 $ 570,869 OPERATIONS&MAINTENANCE 501,442 455,642 573,550 536,750 536,750 CAPITAL OUTLAY 1,330,300 388,600 578,000 578,000 578,000 DEBT SERVICE 62,430 58,488 51,100 51,100 51,100 CONTINGENCY/RESERVE 478,400 - - 1,319,272 1,319,272 , • TOTAL EXPENDITURES $ 2,794,302 $ 1,330,042 $ 1,778,850 $ 3,055,991 $ 3,055,991 140 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 BUDGET EXPENDITURES PERSONNNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 319,438 $ 321,345 $ 436,900 $ 436,391 $ 436,391 Overtime Pay 6,000 7,850 4,400 8,000 8,000 Group Insurance 33,992 . 35,132 46,900 47,649 47,649 Social Security/Medicare 24,049 26,895 38,200 32,553 32,553 401(A)Retirement Contributions 21,787 21,005 30,800 30,757 30,757 Unemployment Compensation 1,748 1,950 2,700 2,100 2,100 Workers'Compensation 14,128 12,535 15,500 12,718 12,718 Other Employee Benefits 588 600 800 700 700 f tl { TOTAL PERSONNEL EXPENDITURES $ 421,730 $ 427,312 $ 576,200 $ 570,869 $ 570,869 , 141 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT BUDGET YEAR 1998-1999 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0.35 1 $ 66,000 1 $ 65,910 1 $ 65,910 Operations Supervisor-Roads&Drainage 1 144,000 1 42,589 1 42, _ 589 Crew Foreman 2 2 59,500 2 59,604 2 59,604 Heavy Equipment Operator 3 3 73,100 3 73,171 3 73,171 Laborer 2 2 37,600 2 37,696 2 37,696 Clerk Typist 0.5 1 15,900 1 15,873 1 15,873 Civil Engineer/Capital Impr. 0.9 1 45,000 1 45,000 1 45,000 Civil Engr.Tech/Capital Impr. 0.9 1 32,000 1 32,000 _ 1 32,000 M Temporary Laborer0.5 0 - 0 - 0 - Administrative Secretary 0.5 1 19,400 1 19,383 _ 1 19,383 Civil Engineer/Development 0 1 40,000 0 - 0 - Civil Engineer Technician 0 0 - 1 33,404 1 33,404 SUBTOTALS 11.65 14 $ 432,500 14 $ 424,630 14 $ 424,630 :;: 117 1 MERIT4 4 11 761 6 00 TOTAL-SALARIES&WAGES 11.6514 $ 436,900 14 $ 436,391 14 $ 436,391 142 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 93,000 $ 56,000 $ 126,000 $ 96,000 $ 96,000 Water&Sewer 13,000 11,500 12,400 12,400 12,400 Waste Disposal Fees 5,500 4,600 4,500 4,500 4,500 Vehicle Repair&Maintenance 9,500 8,800 4 8,000 8,000 8,000 Equipment Repair&Maintenance 30,000 39,000 34,500 34,500 34,500 Building Repair&Maintenance 4,500 4,200 7,000 7,000 7,000 Grounds Repair&Maintenance 4,500 1,500 3,000 3,000, 3,000 Street Maintenance 65,000 72,100 59,500 i 59,500 59,500 Street Improvements: 114,000 150,000 150,000 150,000 Curbs&Drainageways 10,000 4 - - - - , Sidewalk Improvements 10,000 - - - - Slurry Program 50,000 - - - - Chip Seal Program 50,000 - - - - i Remove/replace pavement-La Canada 4 3,000 - - - - Rentals 8,500 500 4,000 4,000 4,000 Insurance 39,492 39,492 45,000 42,900 42,900 Telecommunications 7,800 7,400 13,050 13,050 13,050 Postage 500 1,100 800 800 800 Advertising 750 - - - - Printing&Binding 1,750 1,500 2,5002,500 2,500 .. f Travel&Training 6,850 6,850 8,600 7,400 4 7,400 Memberships&Subscriptions 1,600 1,600 2,650 2,650 2,650 Office Supplies 2,000 700 6,250 4 6,250 6,250 Natural Gas&Electricity 10,000 9,800 12,800 12,800 12,800 Gasoline&Oil 7,500 23,000 19,000 19,000 19,000 Non-capitalized Equipment 13,500 13,500 12,500 4 9,000 9,000 Uniforms 5,000 4,500 4,500 4,500 4,500 Field Supplies 6,000 6,000 4 5,300 5,300 5,300 Safety Compliance 7,000 ' 1,000 1,700 1,700 1,700 Custodial Supplies 200 - - - - Electricity-Street Lights 35,000 4 27,000 30,000 30,000 30,000 i r ! TOTAL O&M EXPENDITURES$ 501,442,$ 455,642 $ 573,550 $ 536,750 $ 536,750 i 143 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998.1999 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING _ BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL TE APWA Regional Conference $ 1,200 $ 1,200 $ 1,200 CE ASCE Regional Conference 450 450 450 Staff General Training(14@ 300) 4,200 3,000 4 3,000 Staff Misc.Mileage 400 400 400 R/DS Equipment/Phx 300 300 300 Staff OSHA 1,600 1,600 1,600 CE APWA State Conference 450 450 450 TOTAL $ 8,600 $ 7,400 $ 7,400 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW TE APWA-Renewal $ 500 $ 500 $ 500 TE,CE,CET ASCE-Renewal 500 500 500 TE ICMA-Renewal 70 70 70 TE ATSA-Renewal 50 50 50 TE ITE-Renewal 150 150 150 CE WTS -Renewal 60 60 60 Staff Books/Library 920 - 920 920 RIDS Maint.Supervisors Assoc. 300 300 300 Staff AFMA-Renewal 100 100 100 TOTAL $ 2,650 $ 2,650 $ 2,650 144 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL l , lImprovements $ 1,053,500 $ 249,400 Machinery&Equipment 181,800 112,800 Vehicles 29,000 26,400 Improvements: !Aerial Mapping-CIP FY 1997/98(1) 66,000 - $ 66,000 $ 66,000 $ 66,000 ;RV Blvd.Mill and Overlay(CIP)(2) 4,000 4,000 4,000 'Bike Lanes To be determined)(CIP (3) 200,000 200,000 200,000 !La Canada Dr.LandscapingICIP)(4) 200,000 200,000 200,000 Barreras Slope Protection(CIP)(5) 20,000 20,000 20,000 :ADA Compliance Improvements(6) 9,000 9,000 9,000 Vehicles: 1Service Truck(CIP) 33,000 33,000 33,000 Machinery&Equipment Backhoe(CIP)(7) 111 45,000 45,000 45,000 Radios 1,000 1,000 1,000 • Footnotes: (1)Local=$66,000;PAG=$200,000+ (2)Local=$4,000;ADOT=$71,000 1(3)Local=$200,000;PAG/ADOT=$0(additional funding to be sought) j (4)Local=$200,000;PAG/ADOT=$0 ' ._(5 Local=$20,000;PAG/ADOT=$0 (6)Local=$9,000;PAG/ADOT=$0 _, ! (7 Local=Lease/•urchase;Highwa =$15,000;Water=$15,000 ,■ 111. f � s � _ I 1 j I ; TOTAL CAPITAL OUTLAY $ 1,330,300 $ 388,600 $ 578,000 $ 578,000 $ 578,000 145 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Lease Purchase-Sweeper $ 22,430 $ 22,430 $ - $ - $ - Lease Purchase-P4 Wheel Loader 40,000 36,058 36,100 36,100 36,100 Lease Purchase-Backhoe - - 15,000 15,000 15,000 Total Debt Service 62,430 58,488 51,100 51,100 51,100 CONTINGENCY/RESERVE: 478,400 - - 1,319,272 1,319,272 TOTAL DEBT SERVICE/CONT. $ 540,830 $ 58,488 $ 51,100 $ 1,370,372 $ 1,370,372 146 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 SEIZURES&FORFEITURES FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Forfeitures-State&Local $ 10,000 $ 148,338 $ 129,000 $ 20,000 Forfeitures-Federal 10,000 31,911 30,000 30,000 Forfeitures-Legal Dept - - - - Interest-Investments - - - - SUBTOTAL:REVENUES 20,000 180,249 159,000 50,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 23,470 - 71,707 180,707 TOTAL REVENUES&OTHER FINANCING SOURCES $ 43,470 $ 180,249 $ 230,707 $ 230,707 147 TOWN OF ORO VALLEY POLICE DEPARTMENT SEIZURES AND FORFEITURES FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ORO VALLEY POLICE DEPARTMENT MISSION STATEMENT: We,the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, reduce crime,create a safe environment and enhance the quality of life within our community. WE ARE COMMITTED TO THESE VALUES: FAIRNESS- We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. I 1 INTEGRITY -We adhere to the highest moral and ethical standards. We are consistent in and accountable for all of our actions. EXCELLENCE -We are committed to quality and performance using teamwork to achieve comprehensive and common goals. ORO VALLEY POLICE DEPARTMENT VISION STATEMENT: The Oro Valley Police Department is committed to providing public safety services needed to ensure a safe environment through problem-solving partnerships,adaptability to change,cultural sensitivity and efficient allocation of resources. Description of New Positions, Programs, and Major Capital Outlay Requests: Requested Seizure&Forfeiture funds will maintain the following Oro Valley programs: K-9 Units D.A.R.E. Program at Copper Creek School SWAT Team The requests in Capital outlay are for Computer Work Stations replacement for the Volunteer program, scanner and software for the COPS Unit, a laptop computer for the sole use of the SMART Trailer and the purchase of the Mobile Mini Storage Unit that is currently being leased. ' Also included is a Mobile Command Specialty Vehicle. This vehicle would only be purchased if a Federal Seizure fund in the amount of$109,000 is received. Discussion of Existing Positions and Programs Terminated: We are not proposing the elimination of any positions or programs. 148 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY 0 CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 35,740 35,740 63,965 63,965 63,965 CAPITAL OUTLAY 6,730 6,730 91,350 91,350 91,350 DEBT SERVICE - - - - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - 69,319 69,319 TOTAL EXPENDITURES $ 42,470 $ 42,470 $ 155,315 $ 224,634 $ 224,634 149 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 600 $ 1,200 $ 5,200 $ 5,200 $ 5,200, ;Vehicle Repair&Maintenance - - 3,500 3,500 3,500 Rentals 9,000 9,000 9,000 9,000 9,000 'Printing&Binding 360 360 460 460 4601 Travel&Training 4,325 4,325 5,155 5,155 5,155 Memberships&Subscriptions 345 345 390 390 390 Office Supplies 350 . 350 450 450 450 R ;Non-capitalized Equipment 8,035 8,035 19,885 19,885 19,885 i 1 . Field Supplies 5,375 5,375 11,575 11,575 11,575 Miscellaneous Other Operating 7,350 6,750 8,350 8,350 8,350) I F i r eI TOTAL O&M EXPENDITURES $ 35,740 $ 35,740 $ 63,965 $ 63,965 $ 63,965 150 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL D.A.R.E.(2 positions) AZ DARE Conf-In State $ 350 $ 350 $ 350 D.A.R.E.(2 positions) National DARE Conf.-Out of State 1,850 1,850 1,850 D.A.R.E. Training Videos 600 600 600 K-9 Units(2 positions) K-9 Handler&Dog School-Out of State 2,200 2,200 2,200 K-9 Training Videos 155 155 155 TOTAL $ 5,155 $ 5,155 $ 5,155 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW D.A.R.E. National&State Dues,Renewal &1 position New $ 90 $ 90 $ 90 K-9 Units NNDDA Dues&ALEKA Dues;Renewal 200 200 200 SWAT NTOA Membership Dues;Renewal 100 100 100 TOTAL $ 390 $ 390 $ 390 151 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 6,730 $ 6,730 $ 11,350 $ 11,350 $ 11,350 Vehicles - - 80,000 80,000 80,000 SUBTOTAL CAPITAL: 6,730 6,730 91,350 91,350 91,350 CONTINGENCY - - - 69,319 69,319 i u TOTAL CAPITAL OUTLAY/CONTINGENCY $ 6,730 $ 6,730 $ 91,350 $ 160,669 $ 160,669 152 TOWN OF ORO VALLEY LEGAL SEIZURES AND FORFEITURES FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Legal department no longer does forfeiture work due to a change in the laws several years ago. Funds remaining in the Pima County Attorney's office account are the result of old forfeiture cases done at that time.The Town Prosecutor must still sign forfeiture allocation requests from the police department personnel helping other agencies (MANTIS, DEA, etc.). By law, all monies released from this fund must be expended only on police programs/prosecution matters/racketeering offenses.There is approximately$6,000 in this fund. Quarterly reports are made to the State and copies are distributed to our Finance department.This fund is controlled by the Pima County Attorney's office and all expenditure requests by law must 1)be approved by the County Attorney as being lawful and 2)the funds must be released by the County Attorney's office to the prosecutors office only for that particular request.As stated above,quarterly reports to the State must be made regarding the expenditures of any funds. Description of New Positions, Programs, and Major Capital Outlay Requests: No new positions are anticipated. This office no longer handles forfeiture requests.The programs requested are a gang information public forum in Oro Valley, and a donation to the safelock program where firearms are provided with locks to prevent the accidental shooting of children.This last program is administered through Pima County.The last request from this fund is for a computer upgrade(increase the speed)of the current legal assistants computer. A similar request for such a computer enhancement was approved by Pima County in the past. Discussion of Existing Positions and Programs Terminated: With the exception of the computer upgrade,the listed programs are the same as the previous year. 153 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 1,000 1,000 1,000 1,000 1,000 CAPITAL OUTLAY - - 600 600 600 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - 4,473 4,473 4 TOTAL EXPENDITURES $ 1,000 $ 1,000 $ 1,600 $ 6,073 $ 6,073 154 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL ICURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Public Information Services: Stop Handgun Violence-Pima Cty $ 500 $ 500 $ 500 $ 500 $ 500 Gang Education-O.V. 500 500 500 500 500 • , TOTAL O&M EXPENDITURES $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 1 155 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Computer Upgrade $ - $ - $ 600 $ 600 $ 600 CONTINGENCY - - - 4,473 4,473 TOTAL CAPITAL OUTLAY $ - $ - $ 600 $ 5,073 $ 5,073 156 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 HERITAGE FUND GRANT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: State Heritage Fund Grant $ 150,000 $ 150,000 $ 285,000 $ 285,000 OTHER FINANCING SOURCES: Transfer from General Fund 150,000 150,000 285,000 285,000 4 }j$ 33 A TOTAL FINANCING SOURCES $ 300,000 $ 300,000 $ 570,000 $ 570,000 157 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PARKS & RECREATION DIVISION HERITAGE FUND GRANT FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town of Oro Valley Town Council approved the submission of an Arizona State Parks Heritage Fund Grant application in February 1998. The Heritage Fund Grant Program is a 50/50 matching grant program where 50%of the funding comes from both participating agencies. Description of New Positions, Programs, and Major Capital Outlay Requests: This Grant application proposes to develop an outdoor stage facility at the new CDO Riverfront Park site on Lambert Lane. The Town of Oro Valley is committed to providing$285,000 as the requested local matching funds. Total project costs estimated at$570,000 which includes architectural design and construction management services. Discussion of Existing Positions and Programs Terminated: The Dennis Weaver Park Renovation Project is to be completed in May 1998. 158 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PARKS AND RECREATION HERITAGE FUND GRANT FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ _ OPERATIONS&MAINTENANCE - - - - CAPITAL OUTLAY 300,000 300,000 570,000 570,000 570,000 OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 300,000 $ 300,000 $ 570,000 $ 570,000 $ 570,000 159 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION HERITAGE FUND GRANT FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Sports Lighting $ 77,750 $ 77,750 $ - $ - $ - Expansion of Swim Facilities 115,000 115,000 - - - Playground Equipment 75,000 75,000 - - - . Kiosks for Park 5,000 5,000 - - - Engineering Design 27,250 27,250 28,500 28,500 28,500 Stage Facility - 483,000 483,000 483,000 Fixed Seating - 1,600 1,600 1,600 Security Lighting - 22,400 22,400 22,400 Light/Sound Tower - - 14,500 1 14,500 14,500 Trail Signs - - 20,000 20,000 20,000 I TOTAL $ 300,000 $ 300,000 $ 570,000 $ 570,000 $ 570,000 160 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES GRANT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Federal Grant Blake Foundation $ 140,000 $ - $ - $ - TOTAL REVENUES $ 140,000 $ - $ - $ - 161 TOWN OF ORO VALLEY OFFICE OF SPECIAL EDUCATION AND REHABILITATION GRANT FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town applied for a federal grant through the Blake Foundation for the purpose of developing and establishing a program of recreation activities for local disabled citizens. The Town was not awarded the grant. 162 TOWN OF ORO VALLEY PARKS AND RECREATION OFFICE OF SPECIAL EDUCATION AND REBILITATIVE SERVICES GRANT FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL _$ $ - .$ - $ - $ . OPERATIONS&MAINTENANCE - - - - - CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE 140,000 - - - - TOTAL EXPENDITURES 4 $ 140,000 $ - $ - $ - $ - 163 TOWN OF ORO VALLEY PARKS AND RECREATION OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES GRANT FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $ 140,000 $ - $ - $ - $ - I i ! 1 TOTAL O&M EXPENDITURES $ 140,000 $ - $ - $ - $ - 164 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 PUBLIC TRANSPORTATION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: STATE SHARED REVENUES: L.T.A.F. (Lottery) $ 140,000 $ 140,000 $ 145,000 $ 145,000 SUBTOTAL: STATE SHARED 140,000 140,000 145,000 145,000 CHARGES FOR SERVICES: Fare Box 3,600 10,000 10,500 10,500 SUBTOTAL: CHARGES FOR SERVICES 3,600 10,000 10,500 10,500 Interest-Investments - 4,000 3,000 3,000 Miscellaneous - 16,017 16,820 16,820 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 30,751 - 72,631 72,631 TOTAL FINANCING SOURCES $ 174,351 $ 170,017 $ 247,951 $ 247,951 165 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Public Transportation Fund is administered by the Transit Services Division of the Community Development Department. The Administrator's position is a division of the Town's Community Development Department. Funding for the Public Transportation Fund is through the Local Transportation Assistance Fund (LTAF). These funds are collected through revenue generated from multi-state, on-line and Scratchers® games, as well as Powerball® revenues. No General Funds are anticipated to be used for any Transit Division expenses proposed in this budget. An Intergovernmental Agreement currently exists between the City of Tucson and the Town of Oro Valley for the provision of a fixed route transit along Oracle Road to AlliedSignal, Inc. The Town of Oro Valley also has an agreement with AlliedSignal, Inc. to share in the subsidy of the City of Tucson for mass transportation. The Town of Oro Valley's paratransit service, Coyote Run, was implemented to provide transportation to Oro Valley residents who are 62 years of age and older, who are transportation dependent and/or residents eligible under the Americans with Disabilities Act. The Town of Oro Valley is a participant in the 1997 Arizona Department of Transportation (ADOT), Section 5310 —Elderly and Persons with Disabilities (EPD)Transportation Program. This ADOT funded grant allowed the Town of Oro Valley the ability to purchase a new vehicle, for use in Coyote Run. By being selected as a participant in the EPD Transportation Program, the Town was responsible for only 20% of the total vehicle purchase, with ADOT funding the remaining 80%. The Town of Oro Valley is responsible for the useful life (four years or 100,000 miles) and the operational and maintenance cost of the vehicle. At the end of the useful life of the vehicle, the vehicle becomes the property of the Town of Oro Valley. The Town of Oro Valley has submitted an EPD Transportation Program application for grant year 1998. The Town of Oro Valley currently does not evaluate those eligible under the Americans with Disabilities Act. The City of Tucson's ADA Eligibility Office provides the Americans with Disabilities Act evaluations and then the determinations are forwarded to the Town of Oro Valley via an Intergovernmental Agreement with the City of Tucson. Descri•tion of New Positions Pro•rams and Ma.or Ca.ital Outla Re.uests: Personnel Due to the increased demands on the service, it is proposed that a full-time driver be hired for Coyote Run. Discussion of Existing Positions and Programs Terminated: No positions are to be terminated. Two part-time drivers may be hired depending on whether or not an additional vehicle is allocated through the EPD Transportation Program 166 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 77,862 $ 81,058 $ 136,389 $ 139,336 $ 145,981 OPERATIONS&MAINTENANCE 44,754 45,298 60,180 58,430 58,430 i CAPITAL OUTLAY 10,125 12,000 7,500 7,500 7,500 DEBT SERVICE - - - - - CONTINGENCY/RESERVE 41,610 - - 42,685 36,040 TOTAL EXPENDITURES $ 174,351 $ 138,356 $ 204,069 $ 247,951 $ 247,951 167 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES PERSONNEL DETAIL 4 _ CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 63,203 $ 64,142 $ 108,592 $ 109,632 $ 115,410 Overtime Pay - 100_ - - - Group Insurance 4,004 4,592 9,922 11,663 11,662 Social Security/Medicare 4,691 4,796 8,150 8,230 8,663 401(A)Retirement Contributions 2,015 2,942 4,515 4,562 4,996 Unemployment Compensation 750 600 1,050 1,050 1,050 Workers'Compensation 2,989 2,186_ 4,160 4,200 4,200 Other Employee Benefits 210 1,700 - - - TOTAL PERSONNEL EXPENDITURES $ 77,862 $ 81,058 $ 136,389 $ 139,336 $ 145,981 168 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 2,300 $ 32 $ 10,000 $ 10,000 $ 10,000 Vehicle Repair&Maintenance 1,500 1,800 4,500 4,500 4,500 Equipment Repair&Maintenance 700 20 700 700 700 Telecommunications 2,800 2,000 2,800 2,800 2,800 Postage 840 100 840 840 840 , Advertising 1,000 - 1,000 1,000 1,000 Travel&Training 3,110 a 100 3,250 1,500 1,500 Memberships&Subscriptions 490 630 a 490 490 490 Office Supplies 2,600 1,900 3,600 3,600. 3,600 Gasoline&Oil 8,000 4,500 8,000 8,000 8,000 Non-capitalized Equipment 500 - 1,500 1,500 1,500 Uniforms 500 570 700 700 700 Field Supplies 300 250 300 300• 300 Office Lease 5,114 4,700 6,000 6,000 6,000 Sun Tran Services 11,000 26,696 12,500 12,500 12,500 ADA Eligibility Determinations 4,000 2,000 4,000 4,000 4,000 TOTAL O&M EXPENDITURES $ 44,754 $ 45,298 $ 60,180 $ 58,430 $ 58,430 169 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1998-1999 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Transit Services Administrator 1 1 $ 32,000 1 $ 32,000 1 $ 37,778 Lead Driver 1 1 16,175 1 16,175 1 16,175 Full-Time Driver 0 1 14,560 1 14,560 1 14,560 Part-time Drivers 4 4 43,024 4 43,024 4 43,024 SUBTOTALS 6 7 $ 105,759 7 $ 105,759 7 $ 111,537 MERIT T2,833 iti•!.!.!•!•:4.:.:ltiff:'w'.:!:✓•.:.:!::•!:::!:}!.::;!:!wX::S:GSti:sA::3� i:. 21 8 3�. f. ........�...... _ 3 , 873 1111111 3 , 3 TOTAL-SALARIES&WAGES 6 7 $ 108,592 7 $ 109,632 7 $ 115,410 170 TOWN OF OR9 VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Admin/Staff Paratransit&Computer Training $ 3,000 $ 1,250 $ 1,250 Staff Miscellaneous Mileage 250 250 250 TOTAL $ 3,250 $ 1,500 $ 1,500 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Administrator CTAA Subscription $ 50 $ 50 $ 50 Department AzTA Dues 440 440 440 TOTAL $ 490 $ 490 $ 490 171 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Vehicles $ 10,125 $ 12,000 $ 7,500 $ 7,500 $ 7,500 TOTAL CAPITAL OUTLAY $ 10,125 $ 12,000 $ 7,500 $ 7,500 $ 7,500 172 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: CONTINGENCY/RESERVE: $ 41,610 $ - $ - $ 42,685 $ 36,040 1 ` TOTAL OTHER FINANCING USES/CONT. $ 41,610 $ - $ - $ 42,685 $ 36,040 173 This page intentionally left blank. 174 CAPITAL PROJECT/DEBT SERVICE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 CDO RIVERFRONT PARK CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Pima County Bond Proceeds $ - $ - $ 166,000 $ 166,000 OTHER FINANCING SOURCES: Transfer from Land Acq.&Parks Dev.Fund - - 479,210 479,210 Transfer from General Fund - - 954,790 1,908,922 SUBTOTAL: OTHER FINANCING SOURCES - - 1,434,000 2,388,132 TOTAL REVENUES&OTHER FINANCING SOURCES $ - $ - $ 1,600,000 $ 2,554,132 175 TOWN OF ORO VALLEY CDO RIVERFRONT PARK CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Description of New Positions, Programs, and Major Capital Outlay Requests: The development of the CDO Riverfront Park Phase I is scheduled for FY 1998/99. This development is the result of land acquisition in 1996 and the Town's parks master plan development by McGann and Associates in FY 1997/98. Funding for FY 1998/99 will be provided from a variety of sources including Pima County bond proceeds ($166K), a funding transfer of the remaining balance of the Land Acquisition and Parks Development Fund ($479,210),and an Advance from the General Fund ($954,790). The$954,790 advance from the General Fund will be secured via an intergovernmental agreement with Pima County and repaid back to the General Fund with Pima County bond proceeds. Operation of the facility is not expected to occur in FY 1998/99. However, annual operating costs have been i estimated by McGann and Associates to be$103,750. An additional amount of$49,000 will be needed to equip the facility. Annual operating costs will be paid by the Town's General Fund. 176 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT COO RIVERFRONT PARK CONSTRUCTION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Facilities and Improvements $ - $ - $ 1,600,000 $ 1,600,000 $ 2,554,132 SUBTOTAL:EXPENDITURES - - - - - CONTINGENCY/RESERVE: - - - - - 1 TOTAL EXPENDITURES $ - $ - $ 1,600,000 $ 1,600,000 $ 2,554,132 177 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 LAND ACQUISITION&PARKS DEVELOPMENT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investment $ 2,500 $ 30,000 $ - $ OTHER FINANCING SOURCES: Carryforward of Fund Balance 540,279 - 479,210 479,210 TOTAL REVENUES&OTHER FINANCING SOURCES $ 542,779 $ 30,000 $ 479,210 $ 479,210 178 TOWN OF ORO VALLEY LAND ACQUISITION & PARKS DEVELOPMENT CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK i Description of New Positions, Programs, and Major Capital Outlay Requests: In September 1996,the Town issued$5.125M in certificates of participation for land acquisition and parks development. $479,210 is estimated to remain in the fund after land acquisition and parks master planning expenses. This amount will be transferred in FY 1998/99 to the COO Riverfront Park Construction Fund to partially fund the CDO Riverfront Park's development. t 179 TOWN OF ORO VALLEY DEBT SERVICE LAND ACQUISITION&PARKS DEVELOPMENT FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ - $ 70,550 $ - $ - $ - CDO Riverfront Park(CIP) 250,000 - _ - - - — West Lambert Lane Park(CIP) 250,000 - - - - SUBTOTAL:EXPENDITURES 500,000 70,550 - - - OTHER FINANCING USES: Tr.To CDO Riverfront Construction Fund - - 479,210 479,210 479,210 ;,Contingency 42,779 - - - - 1 SUBTOTAL:OTHER FINANCING USES 42,779 - 479,210 479,210 479,210 1 � • a , TOTAL EXPENDITURES $ 542,779 $ 70,550 $ 479,210 $ 479,210 $ 479,2101 180 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 PIMA COUNTY BOND ELECTION IMPROVEMENTS REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Pima County Bond Proceeds $ 2,850,000 $ - $ - $ OTHER FINANCING SOURCES: TOTAL REVENUES&OTHER FINANCING SOURCES $ 2,850,000 $ - $ • $ 181 TOWN OF ORO VALLEY PIMA COUNTY BOND ELECTION IMPROVEMENTS CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town budgeted$2,850,000 in FY 1997-98 for park improvements($2.5M) and drainage improvements ($350K) to be made from Pima County bond proceeds. The County has indicated that those funds will not be available to Oro Valley until after FY 1998-99. 182 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PIMA COUNTY BOND ELECTION IMPROVEMENTS FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL 4 REQUEST REVIEW APPROVAL DWP/CDO H.S.Improvements $ 250,000 $ - $ - $ - $ - Canada del Oro Linear Park 1,000,000 - - - - CDO Riverfront Park 1,250,000 - - - - Urban Drainage 350,000 - - - - a , TOTAL EXPENDITURES $ 2,850,000 $ - $ - $ - $ - 183 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 LIBRARY CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Pima County Bond Proceeds $ - $ - $ 50,000 $ Transfer from General Fund - - - 20,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance - - - - TOTAL REVENUES&OTHER FINANCING SOURCES , $ - $ - $ 50,000 $ 20,000 184 TOWN OF ORO VALLEY LIBRARY CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Library Fund has been established to account for possible site analysis and preliminary design costs with regard to a library to be located in Oro Valley. A northwest library location was approved in the Pima County bond election of May 1997. 1 185 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT LIBRARY CONSTRUCTION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Site Anal sis&Premlimina Desi!n $ - $ - $ - $ 50,000 $ 20,000 SUBTOTAL:EXPENDITURES - - - 50,000 4 20,000 CONTINGENCY/RESERVE: - - - - - 1 TOTAL EXPENDITURES $ - $ - $ - $ 50,000 $ 20,000 186 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 MUNICIPAL FACILITIES CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investment $ - $ - $ - $ OTHER FINANCING SOURCES: Proceeds from Issuance of COP's - - 915,030 915,030 TOTAL REVENUES&OTHER FINANCING SOURCES $ - $ - $ 915,030 $ 915,030 187 TOWN OF ORO VALLEY MUNICIPAL FACILITIES CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Description of New Positions, Programs, and Major Capital Outlay Requests: This fund has been budgeted for the construction of a new 8,500 square feet facility to be located on the existing property at 11,000 N. La Canada Drive. The facility would house all of Development Services in one location. Facility size and construction are based on a ten year future facility needs analysis prepared by Sakellar and Associates. Funding for the facility would be provided through the issuance of 1998 certificates of participation. Repayment of the annual debt service amount of$118,784 would be made from the Town's General Fund. Currently,the General Fund pays approximately$180,000 annually for Series 1989 certificates of participation that were issued to partially finance existing Town Hall facilities located at 11,000 N. La Canada Drive. The final payment for these certificates is FY 1999/2000. 188 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT MUNICIPAL FACILITIES CONSTRUCTION FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL , r CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Construction and Improvements $ - $ - $ 728,500 $ 728,500 $ 728,500 Architectural&Engineering - - 51,680 51,680 51,680 Costs of Issuance&Underwrting Fees - - 45,850 45,850 45,850 Furnishings - - . 50,000 50,000 50,000 SUBTOTAL: EXPENDITURES - - 876,030 876,030 876,030 . CONTINGENCY/RESERVE: - - 39,000 39,000 39,000 1 TOTAL EXPENDITURES ,$ - $ - $ 915,030 $ 915,030 $ 915,030 189 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR ( 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $1,000,000 $1,025,000 $1,165,000 $1,165,000 Interest Investments 50,000 - - - Interest Impact Fees - 28,000 28,000 28,000 Interest Town Contributions - 150,000 150,000 150,000 PAG Reimbursement,1st&Oracle Safety,Phase 2 - - 500,000 500,000 SUBTOTAL:REVENUES 1,050,000 1,203,000 1,843,000 OTHER FINANCING SOURCES: Transfer from Capital Project Fund 2,967,978 1 Car Forward of Fund Balance - ! ••• 11,843,000 SUBTOTAL:OTHER FINANCING SOURCES 2,967,978 3,014,599 4,307,464 4,307,464 ' I { i I � I I i ( i TOTAL REVENUES&OTHER FINANCING SOURCES $4,017,978 $4,217,599 $6,150,464 $6,150,464 190 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On February 5, 1997 the Town Council approved a townwide development impact fee(TRDIF)ordinance. This new TRDIF went into effect in May 1997. This fund is used to account for the Development Impact Fees collected from this ordinance and Town contributions for various improvements to arterial roadways throughout the Town, as programmed in the Transportation Improvement Plan (TIP)through Pima Association of Governments(PAG) and the Town's 5-year CIP. Monies from this fund are eligible for use as local match to PAG and ADOT grant programs for roadway infrastructure improvements. Description of New Positions, Programs, and Major Capital Outlay Requests: Capital Improvements proposed in this budget includes the Town's local share of the several major roadway projects. This matches grant funding programmed through the PAG process. The CIP committee placed an , emphasis on maximizing the use of these funds. Thus the list of projects proposed by staff and included in the CIP report has lengthened. In some cases,this has included the acceleration of project schedules where urgency and need were deemed critical. Discussion of Existing Positions and Programs Terminated: No new positions or programs are proposed for termination. 191 TOWN OF ORO VALLEY PUBLIC WORKS TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL , CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements: La Canada Dr.Extension(design RVW.Rpt)(1) $50,000 $25,000 $25,000 $25,000 $25,000 La Canada Dr.Extension(prelim.Design)(2) - - 3,000 3,000 3,000 Tangerine Rd 1st to Monterra(design)(3) 27,000 9,000 18,000 18,000 18,000 Tangerine Rd 1st to Monterra(construction)(4) - - 48,000 48,000 48,000 Lambert Ln.,west limits to 1st.Saf.Imp*(D)(5) - - 6,000 6,000 6,000 1st Ave.Oracle to CDO,Ph 2 Saf.Imp.(D&C)(6) - - 750,000 750,000 750,000 1st Ave.CDO to Tangerine,Saf.Imp(D&C)(7J - - 34,000 34,000 34,000 Linda Vista/Oracle Traffic Signal(D&C)(8) - - 60,000 60,000 60,000 Linda Vista/Elgleston Dr.Imp(D&C)(9) - - 310,000 310,000 310,000 Hardy/Oracle Traffic Signal(Construction)(10) - - 29,000 29,000 29 000 Tangerine/La Canada Left Turn Bay(D&C)(11) - - 80,000 80,000 80,000 Traffic Signal Installations(3 locations(D&C)(12) - - 360,000 360,000 360,000 SUBTOTAL: 77,000 34,000 1,723,000 1,723,000 1,723,000 CONTINGENCY/RESERVE: 3,940,978 - 4,427,464 4,427,464 4,427,464 Footnotes: (1)Local=$25,000;PAG/ADOT=$0 (2)Local=$3,000;ADOT=$47,000 (3)Local=$18,000;ADOT=$0 (4)Local=$48,000;ADOT=$753,000 (5)Local=$6,000;ADOT=$99,000 (6)Local=$250,000;PAG=$500,000;New Project since CIP report finalized (7)Local=$34,000;ADOT=$541,000 (8)Local=$60,000;ADOT=$60,000 (9)Local=$310,000($186,000+114,000);Amphi=$300,000+- (10)Local=$29,000;ADOT=$450,000 (11)Local=$80,000;PAG/ADOT=$0 (12)Local=$360,000;PAG/ADOT=$0 TOTAL EXPENDITURES $4,017,978 $34,000 $6,150,464 $6,150,464 $6,150,464 192 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 LA CANADA DRIVE DEVELOPMENT IMPACT FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL . { OTHER FINANCING SOURCES: Carryforward of Fund Balance $3,217,140 $ - S - $ - i • i i f f I TOTAL REVENUES&OTHER FINANCING SOURCES' $3,217,140 $0 $0 $0 193 TOWN OF ORO VALLEY LA CANADA DRIVE DEVELOPMENT IMPACT FEES CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On October 26, 1994,the Town Council approved a development impact fee ordinance for the La Canada Drive Benefit Area. This fund is used to account for the development impact fees collected from this ordinance and Town contributions for various improvements to La Canada Drive. On February 5, 1997 the Town Council approved a townwide roadway development impact fee (TRDIF) ordinance. This new TRDIF goes into effect in May 1997. A separate budget has been prepared for the TRDIF. All fees collected from the La Canada Drive Benefit Area under the older DIFO will have remained in this fund for expenditure on appropriate La Canada Drive projects. The balance of the local/Town of Oro Valley contributions was transferred last year to the new fund for the TWRDIF. No new monies were added to this fund. Discussion on New Positions, Programs and Major Capital Outlay Requests: Staff proposed consolidating this fund with the Townwide Roadway Development Impact Fee Fund. Appropriate measures will be undertaken by the Finance Department to properly account for the expenditure of fees collected under the La Canada Drive Development Impact Fee ordinance on appropriate La Canada Drive projects. Discussion on Existing Positions and Programs Terminated: See above for discussion on consolidation of the road related impact fee funds. 194 TOWN OF ORO VALLEY PUBLIC WORKS LA CANADA DRIVE DEVELOPMENT IMPACT FEES FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $249,162 $25,000 $ - $ - $ - Transfer to Capital Project Fund 2,967,978 3,014,599 - - - SUBTOTAL:EXPENDITURES 3,217,140 3,039,599 - - - TOTAL EXPENDITURES $3,217,140 $3,039,599 $0 $0 $0 1 195 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 ORO VALLEY WATER CONNECTION FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Hook-Up Fees $241,250 $300,000 $349,000 $349,000 Interest-Investments - 10,000 - - SUBTOTAL:REVENUES 241,250 310,000 349,000 349,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance (59,500) - 232,233 232,233 SUBTOTAL:OTHER FINANCING SOURCES (59,500) - 232,233 232,233 TOTAL REVENUES&OTHER FIN SOURCES $181,750 $310,000 $581,233 $581,233- 196 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER CONNECTION FEES FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK 1 Department Description/Function/Goals: On November 6, 1996,the Town Council approved a development impact fee ordinance establishing the water utility connection fees as impact fees. This went into effect in February 1997. This fund is required by , statute to separately account for the collection and expenditure of these fees. projects proposed for funding, as presented by the CIP within the Annual Report prepared Only capital p � are by the Oro Valley Water Utility Commission. Description of New Positions, Programs,and Major Capital Outlay Requests: DuringFY 97/98,Town Council approved a budget modification to implement the Commercial Readiness Program of capital improvements. Included in the amendment were projects to be funded with connection fees, all of which will be completed in FY 97/98. Because of the shortfall of revenue required to fund the Commercial Readiness projects,the Connection Fee Fund incurred debt to the General Fund for which principal al and interest payments have been budgeted. The only capital outlay request for FY 98/99 will be for main over-sizing refunds. Discussion of Existing Positions and Programs Terminated: No positions or programs are proposed for termination this fiscal year. 197 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER CONNECTION FEES FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CAPITAL IMPROVEMENTS: Mains $ 376,600 $ 384,128 $20,000 $20,000 $20,000 Wells 108,000 108,000 - - - Booster Stations 108,000 108,000 - - - Reservoirs 178,000 178,000 - - - Structures 20,000 20,000 - - - Improvements 91,000 - - - - SUBTOTAL: 881,600 798,128 20,000 20,000 20,000 DEBT SERVICE: Principal - - 56,000 43,186 43,186 Interest - - 31,000 30,104 30,104 SUBTOTAL DEBT SERVICE: - - 87,000 73,290 73,290 CONTINGENCY/RESERVE: - - - 195,000 487,943 - 487,943 a TOTAL EXPENDITURES $881,600 $798,128 $302,000 $581,233 $581,233 198 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $175,500 $280,000 $234,000 $234,000 Interest - 10,000 10,000 ,, 10,000 SUBTOTAL:REVENUES 175,500. 290,000 244,000 244,000 i 1 OTHER FINANCING SOURCES: 4 , Carryforward of Fund Balance 112,500 - 411,377 411,377 SUBTOTAL:OTHER FINANCING SOURCES 112,500 - 411,377 411,377 { � I I I } i t i t I j TOTAL REVENUES&OTHER FINANCING SOURCES $288,000, $290,000 $655,377 $655,377 199 TOWN OF ORO VALLEY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE CAPITAL PROJECTS FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On May 15, 1996, the Town Council adopted Ordinance No. (0)96-20 creating an alternative water resources development fee. This fee went into effect in August 1996. On January 8, 1997 the Town Council approved modifications to this existing ordinance regarding methodology to calculate the fee for multifamily and turf project customers. These revisions went into effect April 1997. Fees will contribute toward the Town's share of financing alternative water resource projects pending studies currently underway with other agencies. Description of New Positions, Programs, and Major Capital Outlay Requests: Activities proposed for this fund focus on consultant fees related to the analysis, planning and possible design of infrastructure to deliver an alternative water source to the Town. Capital outlay costs budgeted in this fiscal year anticipate the opportunity to begin construction on a reclaimed water system to serve golf course irrigation. Discussion of Existing Positions and Programs Terminated: No positions or programs are proposed for termination this fiscal year. 200 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY V CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 100,000 20,000 120,000 120,000 120,000 CAPITAL OUTLAY 188,000 - 539,500 535,377 535,377 OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $288,000 $20,000 $659,500 $655,377 $655,377 201 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $100,000 $20,000 $120,000 $120,000 $120,000 TOTAL O&M EXPENDITURES $100,000 $20,000 $120,000 $120,000 $120,000 202 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL : Capital Outlay $ 188,000 $ - $ 539,500 $ 535,377 $ 535,377 - Contingency Reserve - - - TOTAL $188,000 $0 $539,500 $535,377, $535,377 203 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 NARANJA ROAD IMPROVEMENT DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES CUR1R9E97.9Y8EAR ATED mANA BUDiG99E8T.9Y9EARuNcIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investments $ 10,000 $ 9,500 $ 10,000 $ 10,000 Interest-Special Assessments 5,933 6,000 4,812 4,812 Principal-Special Assessments 32,731 43,000 28,855 28,855 Penalties-Special Assessments 500 - - Miscellaneous 100 150 150 150 SUBTOTAL:REVENUES 49,264 58,650 43,817 43,817 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 61,611 - 60,183 .0 ,183 TOTAL REVENUES&OTHER FINANCING SOURCES $ 110,875 $ 58,650 $ 104,000 $ 104,000 204 TOWN OF ORO VALLEY NARANJA ROAD IMPROVEMENT DISTRICT FUND DEBT SERVICE FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Naranja Road Improvement District is a one mile stretch of road paving for Naranja Road between La Canada Drive and La Cholla Boulevard. This fund is used to account for principal and interest payments on the improvement district that was formed in 1989. $905,000 was financed over a 10 year period at an averageinterestp Outstanding principal at July 1, 1998 is$180,000. The last payment is scheduled rate of 7.25%. P y u ed for January 1, 2000. 205 TOWN OF ORO VALLEY DEBT SERVICE NARANJA ROAD IMPROVEMENT DISTRICT FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Professional Services $ 700 $ 600 $ 650 $ 650 $ 650 Postage 200 75 100 100 100 Advertising 400 100 200 200 200 SUBTOTAL: 0&M 1,300 775 950 950 950 DEBT SERVICE: Principal Payments 90,000 90,000 90,000 90,000 90,000 Interest Payments 19,575 19,575 13,050 13,050 13,050 SUBTOTAL: DEBT SERVICE 109,575 109,575 103,050 103,050 103,050 TOTAL EXPENDITURES $ 110,875 $ 110,350 $ 104,000 $ 104,000 $ 104,000 206 TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 MUNICIPAL DEBT SERVICE REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL OTHER FINANCING SOURCES: Transfers in from General Fund $ 628,941 $ 630,085 $ 722,824 $ 722,824 TOTAL REVENUES&OTHER FINANCING SOURCES. $ 628,941 $ 630,085 $ 722,824 $ 722,824 207 TOWN OF ORO VALLEY MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: This fund is used to account for principal and interest payments on all Town general debt issuance. $1,250,000 of certificates of participation were issued in 1989 for construction of the Oro Valley Town Hall. The certificates were issued at an average interest rate of 6.73%. Outstanding principal is$330,000 at July 1, 1998. The last payment is scheduled for June 1, 2000. Series 1996 COPs were issued in September, 1996 in an amount of$5,125,000 for land acquisition and parks development. The average interest rate is 5.75%. The outstanding principal is$4,955,000 at July 1, 1998. The last payment is scheduled for July 1,2017. Series 1998 COPs may be issued for the construction of an 8,500 square feet municipal facility. A$915,000 issue financed over 10 years at 5.25%with semi-annual payments would yield an annual debt service payment of approximately$118,784. 208 TOWN OF ORO VALLEY DEBT SERVICE MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES 1 CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Professional Services $ 3,500 $ 4,900 $ 5,000 $ 5,000 $ 5,000 DEBT SERVICE: I Principal Payments-Series 1989 COPS 150,000 150,000 160,000 160,000 160,000 Interest Payments-Series 1989 COPS 32,095 32,095 22,195 22,195 22,195 Principal Payments-Series 1996 COPS 170,000 170,000 150,000 150,000 150,000 Interest Payments-Series 1996 COPS 273,346 273,346 266,845 266,845 266,845 Principal Payments-Series 1998 COPS - - - 47,111 47,111 Interest Payments-Series 1998 COPS - - - 71,673 71,673 SUBTOTAL:DEBT SERVICE 625,441 625,441 599,040 717,824 717,824 { TOTAL EXPENDITURES $ 628,941 $ 630,341 $ 604,040 $ 722,824 $ 722,824 209 This page intentionally left blank. 210 ENTERPRISE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1998-1999 ORO VALLEY WATER UTILITY REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED WUCo MANAGER COUNCIL RESOURCES BUDGET ACTUAL RECOMMEND REVIEW APPROVAL REVENUES: CHARGES FOR SERVICES: Wholesale Water Sales $ 94,679 $ 34,588 $ 37,700 $ 36,179 $ 36,179 Residential Water Sales 2,577,628 2,615,563 2,865,700 2,860,879 2,860,879 Commercial Water Sales 218,914 228,944 249,600 i 239,475 239,475 Irrigation Water Sales 326,594 315,828 344,300 330,356 330,356 Turf Related Water Sales 824,851 804,187 876,700 841,179 841,179 Construction Water Sales 37,035, 118,590 129,300 124,045 124,045 Subtotal-Water Sales 4,079,701 4 4,117,700 4,503,300 4,432,113 4,432,113 , Misc.Service Revenues 85,900 4 68,500 78,000 34,000 34,000 , Meter Income 58,500 70,000 78,000 90,000 90,000 New Service Establish Fees - - - 33,000 33,000 Reconnect Fees - - - 10,000 10,000 SUBTOTAL:CHARGES FOR SERVICES 4,224,101 4,256,200 4,659,300 4,599,113 4,599,113 INTEREST INCOME 90,000 250,000 32,000 200,000 200,000 , MISCELLANEOUS - - - 4,000 4,000 , , SUBTOTAL REVENUES: 4,314,101 4,506,200 4,691,300 4,803,113 4,803,113 OTHER FINANCING SOURCES: t Financing from Leases - - 1,845,000 4 45,000 45,000 , Cash Carryforward 2,117,026 4 - 3,113,394 3,113,394 3,113,394 Bond Improvements Funds 729,250 - 322,320 322,320 322,320 SUBTOTAL:OTHER FINANCING SOURCES 2,846,276 - 5,280,714 3,480,714 3,480,714 TOTAL REVENUES&OTHER FINANCING SOURCES $ 7,160,377 4 $ 4,506,200 $ 9,972,014 $ 8,283,827 $ 8,283,827 211 TOWN OF ORO VALLEY WATER UTILITY WATER UTILITY FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: • The Oro Valley Water Utilityhas now been operating as a Town entity for two years. It is currently a division of the Town's Department of Public Works. All water sales revenues are deposited into the Water Enterprise Fund. There is some sharing of expenses with other funding sources; however,the utility is self-funded. P For FY 97/98, the Town Council approved a consolidated budget for the Canada Hills and Rancho Vistoso systems j for field operations and administration. Prior to this, both systems maintained separate budgets and were operated as two separate systems. To date,the operations and administration have been consolidated. Physical plant interconnections are underway and projected to be complete in FY 98/99. is the protection of public health and safety through the production and efficient The primary responsibility of the utility water that meets and exceeds quality standards and in sufficient quantity to meet customer demand. delivery of Other responsibilities include regulatory compliance,customer service, promotion of water conservation, generation p of customer billingscollection of utility revenues, efficient use of available resources and coordination with the , develop ment community. Significant activities to accomplish these responsibilities include water quality testing, 9 maintenance of system equipment, repair of leaks and other system deficiencies, system upgrades, meter reading, contract management, construction inspection, plan review and project management. { Discussion on New Positions, Programs and Major Capital Outlay Requests: The utility currently has 15.5 authorizedpositions.ositions. The.5 consists of FTE ratios from other DPW staff that reflect support to water utilityactivities by way of.3 for the Town Engineer, .1 for a Civil Engineer and .1 for a anticipated pp Civil Engineer Tech. In concert with the proposed department structure as described in the Water Utility Commission's Annual Report,the utility would no longer be a division of the DPW but would instead become an individual department within the Town. With this restructure,the existing FTE ratios of other DPW staff would be A UtilityDirector, 1 Administrative Secretary and 1 Clerk/Typist would be added. There would be a eliminated. in ositions such as 1 of the existing Utility Administrator positions would become a Civil Engineer/Project change p Manager position. In addition to the 3 new positions resutting from the restructure,the budget proposes the addition of a Project Coordinator to assist the CE/PM with inspections and capital improvements and the addition of 1 Utility Service Worker to aide existing staff in meeting the system demands for operations and maintenance. Town Council approved a budget modification to implement the Commercial Readiness Program of During FY 97/98, PP capital improvements. The entire program was estimated to take 18 months to complete;therefore,there will be projects in the capital improvement program for fiscal year 98/99 that have been carried forward from fiscal year 97/98. Other majorcapitalprojects rojects include the rehabilitation of RV well#2 and the construction of 2 new reservoirs. These projects will increase domestic capacity,fire flow availability, service pressure and fire safety issues of our � consumers. The automation of meter reading and billing is proposed by implementing RadioRead. This process will providing increaserevenue by efficiency and accuracy in meter reading and billing as well as allow staff to perform tasks being that are not currentlydone. A cost benefit analysis is forthcoming for this project that will be presented to Council. Staff will not proceed until Council has approved the project. Discussion on Existing Positions and Programs Terminated: As discussed above,the FTE ratios from DPW staff will be eliminated upon approval of the water utility as an individual department within the Town. 212 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 565,614 $ 498,121 $ 734,965 $ 709,062 $ 709,062 OPERATIONS&MAINTENANCE 1,380,807 4 1,350,492 1,501,413 1,409,911 1,409,911 DEPRECIATION 1,182,566 4 1,129,751 1,159,649 1,159,649 1,159,649 AMORTIZATION 44,575 44,575 4 44,575 44,575 44,575 INTEREST PAYMENTS 1,494,100 1,493,775 1,487,400 1,487,400 1,487,400 TOTAL EXPENDITURES 4,667,662 4,516,714 4,928,002 4,810,597 4,810,597 EXPENDITURE LIMITATION RECONCILING ITEMS: DEDUCTIONS: DEPRECIATION (1,182,566) (1,129,751) (1,159,649) (1,159,649) (1,159,649) AMORTIZATION (44,575) (44,575) (44,575) (44,575) (44,575), ADDITIONS: PRINCIPAL PAYMENT 100,000 100,000 460,000 340,000 4 340,000 CAPITAL OUTLAY { 2,394,175 1,238,702 4,054,888 2,185,488 2,185,488 CONTINGENCY 1,225,681 - 1,733,348 2,151,966 2,151,966 TOTAL EXPENDITURES $ 7,160,377 $ 4,681,090 $ 9,972,014 $ 8,283,827 $ 8,283,827 213 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 441,633 $ 387,591 $ 561,940 $ 542,570 $ 542,570 Overtime Pay 13,000 17,250 10,000 10,000 10,000 , Group Insurance 37,498 26,952 53,408 62,625 62,625 Social Security/Medicare 34,067_ 28,918 48,381 41,055 ._ 41,055 401(A)Retirement Contributions 29,778 25,429 43,983 38,680 38,680 Unemployment Compensation 2,438 2,550 3,456 2,850 2,850 Workers'Compensation 6,192 4,681 8,797 6,283 6,283 Other Em•lo ee Benefits 1,008 4,750 5,000 5,000 5,000 1 1 TOTAL PERSONNEL EXPENDITURES $ 565,614 $ 498,121_$ 734,965_$ 709,062 $ 709,062 214 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES r CURRENT YR. BUDGET YEAR 1998-1999 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 0.3 0 $ - 0 $ - 0 $ - 'Utility Administrator 2 1 54,970 1 57,718 1 57,718 , Customer Service Supervisor 1� 1 26,000 1 26,000 1 26,000 i Utility Service Workers 8 9 186,570 9 194,517 9 194,517 Clerk/Receptionist 1 1 16,072 1 16,072 1 16,072 i Customer Service Representative 2 2 42,185 2 44,294 2 44,294 j Civil Engineer/CIP 0.1 0 - 0 - 0 - , Civil Engineer Tech/CIP 0.1 0 - 0 - 0 - 1 Operations Superintendent 1 1 42,443 1 44,566 1 44,566 Project Coordinator 0, 1 40,000 0 - 0 - , 9 1 Utility Director 0 1 66,000 1 66,000 1 66,000 i Administrative Secretary 0 1 21,000 1 _ 21,000 1 21,000 ' , , t. Clerk/Typist 0 1 16,000 1 16,000 1 16,000 , :Project Manager 0 1 45,000 1 45,000 1 45,000 i I SUBTOTALS 15.5 20 $ 556,240 19 $ 531,167 19 $ 531,167 MERITN.:.:.::}:.a,:f,:❖:•a:.•:;MMM:::.g:•:a 5,700 g.i•:.•..tif.•.:.:ra::: ii 11,403 EE---=.;.:f:::::: ::,:g:%f; 11,403 TOTAL-SALARIES&WAGES 15.5_ 20 $ 561,940 19 $ 542,570 19 $ 542,570 1 215 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 5,200 $ 2,900 $ - $ - Outside Professional Services 139,600 233,400 198,000 163,000 163,000 C.A.P.M&I Water 33,000 26,696 - - - , Ca•Water Ca•ital Char.e 79,300 79,300 95,572 95,572 95,572 Cap Water Delivery Charge 60,000 67,750 81,689 81,689 81,689 Power(Pumping) 669,500 640,000 670,000 670,000 670,000 Water&Sewer 270 250 250 250 250 Waste Disposal Fees 1,100 50 3,500 3,500 3,500 Vehicle Repair&Maintenance 12,800 13,609 13,350 13,350 13,350 Equipment Repair&Maintenance 1,300 550 7,450 7,450 7,450 Grounds Repair&Maintenance 3,500 4,600 5,350 5,350 5,350, Chemicals 350 100 100 100 100 Rentals 26,200 4,600 11,200 7,200 7,200 Insurance 19,747 30,000 30,000 26,798 26,798 Telecommunications 22,100 26,000 29,300 26,500 26,500 Postage 27,280 31,700 36,200 36,200 36,200 Advertising 1,100 200 1,500 1,500 1,500 Printing,&Binding 10,800 10,050 13,700 13,700 13,700 Travel&Training 9,250 9,250 10,750 8,750 8,750 Memberships&Subscrptions 5,090 5,090 6,840 6,840 i 6,840 Testing 35,900 9,200 30,900 30,900 30,900 Office Supplies 7,500 6,500 7,000 7,000 7,000 Natural Gas&Electrici 5,060 5,060 '5,100 5,100 5,100 Gasoline&Oil 23,780 17,000 20,500 20,500 20,500 Non-capitalized Equipment 7,200 , 5,300 9,150 9,150 9,1501 Uniforms 3,100 2,150 3,000 3,000 3,000 Bad Debt 1,250 1,000 1,000 1,000 1,000 Field Su••lies 9,200 5,000 5,000 5,000 5,000 Depreciation 1,182,566 1,129,751 1,159,649 1,159,649 1,159,649 Office Lease 13,920 15,377 15,420 15,420 15,420 Amortization 44,575 44,575 44,575 44,575 4.4,575 Regulatory Expense 25,000 22,200 23,500 23,500 23,500 Water Utili Commission 12,000 100 5,000 2,000 2,000 Equipment Repair&Maint.-Wells 43,400 40,800 45,216 32,216 32,216 Equipment Repair&Maint.-Boosters 28,400 11,200 43,166 38,166 38,166 Equipment Repair&Maint.-Mains 11,000 1,000 18,500 9,000 9,000 Equipment Repair&Maint.-Reservoirs 3,000 500 1,000 1,000 1,000 216 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL (CONTINUED) CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-1999 COUNCIL ' DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Equipment Repair&Maint.-Services 3,000 1,000 12,500 8,000 8,000 Equipment Repair&Maint.-Hydrants 3,500 1,000 12,500 7,000 7,000 Equipment Repair&Maint.-Meters 1,000 700 6,000 2,000 2,000 'Bluestake 3,950 4,250 5,000 5,000 5,000 Interest on SID 500 3,100 3,500 3,500 3,500 Safety Compliance 10,000 10,300 5,050 5,050 5,050 Custodial Supplies 1,660. 1,660 1,660 1,660 1,660 wTelemetry - - 7,000 7,000 7,000 TOTAL O&M EXPENDITURES $ 2,607,948 $ 2,524,818 $ 2,705,637 $ 2,614,135 $ 2,614,135 217 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET . DEPARTMENT MANAGER 1998-99 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL WUD Staff General Training 20©$300 6,000 4,000 $ 4,000 WUD Staff Miscellaneous Mileage 500 500 500 WUD Staff(1) AWPCA Tri-State Conference 250 250 250 WUD Staff ADEQ Certification 2,500 2,500 2,500 WUD Staff Safe Trainin• 1,500 1,500 1,500 II Ern TOTAL 1.11111111111111111111111.$ 10,750 $ 8,750 $ 8,750 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW All Books-Libra $ 1,500 $ 1,500 $ 1,500 Operators AWWA Annual Membership Renewal 280 280 280 Town AZ Small Utilities Assoc.Renewal 300 300 300 Town Regulatory Guideline Updates 150 150 150 WUD Staff Drinking Water&Backflow Renewal 35 35 35 Town AWPCA 250 250 250 Town Northwest Water Alliance Renewal 250 250 250 Town Water Utility Assoc.of AZ Renewal 2,000 2,000 2,000 Town APWA 75 75 75 Town SAWRA 2,000 2,000 2,000 • TOTAL $ 6,840 $ 6,840 $ 6,840 218 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 30,175 $ 30,175 $ 1,874,500 4$ 44,500 $ 44,500 Vehicles 129,000 129,000 182,000 133,500 133,500 Meters 45,000 45,000 56,300 56,300 56,300 Wells 348,000 240,000 320,000 320,000 320,000 Booster Stations 360,000 120,000 468,000 468,000 468,000 , Transmission/Distribution Main 957,000 261,794 292,688 302,188 302,188 Reservoirs 354,000 210,000 721,000 721,000 721,000 Hyrants 45,000 4 25,000 10,400 40,000 40,000 Structures 91,000 36,000 85,000 4 85,000 4 85,000 Land 35,000 4 15,000 - - - , Telemetry - 126,733 45,000 15,000 15,000 , , TOTAL CAPITAL OUTLAY $ 2,394,175 $ 1,238,702 $ 4,054.888 $ 2,185,488 $ 2,185,488 219 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-1998 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Principal $ 100,000 $ 100,000 $ 460,000 $ 340,000 $ 340,000 Interest 1,494,100 1,493,775 1,487,400 1,487,400 1,487,400 Subtotal Debt Service: 1,594,100 1,593,775 1,947,400 1,827,400 1,827,400 CONTINGENCY/RESERVE: Contingency 1,225,681 - 1,733,348 2,151,966 2,151,966 TOTAL DEBT SERVICE/CONT. $ 2,819,781 $ 1,593,775 $ 3,680,748 $ 3,979,366 $ 3,979,366 220 TOWN OF ORO VALLEY WATER UTILITY FISCAL YEAR 1998-1999 WATER COMPANY ACQUISITION REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1997-98 1998-99 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: . Charges for Service: Residential Water Sales $ - $ - $ - $ - - OTHER FINANCING SOURCES: Proceeds from Issuance of Bonds 2,000,000 - 2,000,000 2,000,000 TOTAL FINANCING SOURCES $ 2,000,000 $ - $ 2,000,000 $ 2,000,000 221 TOWN OF ORO VALLEY WATER COMPANY ACQUISITION ENTERPRISE FUND FISCAL YEAR 1998-1999 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: This fund has been created to account for the possible Town acquisition of those portions of the Tucson Water system lying within the Town's boundaries. 222 TOWN OF ORO VALLEY WATER UTILITY WATER COMPANY ACQUISITION FISCAL YEAR 1998-1999 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1997-98 ESTIMATED DEPARTMENT MANAGER 1998-99 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTIGENCY/RESERVE: $ 2,000,000 $ - $ 2,000,000 $ 2,000,000 $ 2,000,000 TOTAL DEBT SERVICE/CONT. $ 2,000,000 $ - $ 2,000,000 $ 2,000,000 $ 2,000,000 223 This page intentionally left blank. 224 Other Information RESOLUTION NO. (R)98-51 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1998-99 WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304, A.R.S., the Town Council did, on July 15, 1998 make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and WHEREAS, in accordance with said sections of said title, and following due public notice,the Council met on August 5, 1998, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies, and WHEREAS, it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on August 5, 1998, at the office of the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the fiscal year 1998-99. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 5th day of August, 1998. TOWN OF ORO VALLEY, ARIZONA .._ ..,e'...0 Paul H. Loomis, Mayor ATTEST: / ,aezi,e.‹.,C, Kathryn . Cuvelier, Town Clerk APPROVED = . - 0 FO ' ►' : "0111e, ` E Tobin Sidles, Town Attorney 225 v-, 00 rt .t \D N N O W 0 N N M N N '7' Q 00 00 N 00 00 O 4; --• e!' .D �O .D M M M W -, W p„ M O N N N 00 00 N Ems. ii:-.4. p\ (^ 00 00 00 N N00 Vq N ,t O O O 00 ►. W ti CaW W W 4,, O �f N N M N N ,i' V> ND 00 ' 00 N 00 ' 00 ' ' 0 7 c4 .,�. a M . N N N 000 000 N 00 00 00 N N 00 O N V O O O m 7 6A ,s O .::::::::::::::::::::::::::::::::::.% ,D c N , c N . i L, O,, d d^ O, 69 00 Ao d �f N .0 .r O N N M • N -6 ' O 00 00 — ' ' ' ' 0 aJ W itis N N 00 00 N vi N � E N M Cr ti ti 6H n ........... CCS S co ,-n c . . 1111 1 1 c 1 c a! C,1 o, u a o 0 0 0 0 0 0 C. y W o o i o o o o as o o w .y ' ce N CT O O --• p, 00 ev 00 'ts6" ti N N M 00 00 ar L Z O O —. M M W .D O N N O M _M .0 N [� •� A _ _ W LZ W W V 1 00 00 00 O ' ' ' M M M '_ c Er O, Cr d' M M N C M � 00 r a., i- CY O, Ems, QC O, o, �t �? `1 O O 0 00 ° CO \ ' W W �D 00 00 t^ - 0 O L ri DN 'r .� W p "L O, O N N �t cf <T Os M M YC O1 Fr Fr ti .... M M w W Z, a� E., 4. • • CO '.7. '� QC W O `�' `moo a s A 44 �.� cLti� W � � a 42 � O ►-' O , � � E•, W Q 4" E 69 C 69 0) Er it 00 M M Cr Cr 0 'i' tt•r C y V • in W Q Q vD oNo" °O — N t c E ea oe cg Q V , * •,r N .O .0 OM M M o� c� E 'L7 •. W <- ,•, eh `D v 00 a = c oC cQ � ' z E L c y • w jW 69 ar w .c "° w v, Z v-, c, o,' o c �, = ar •. a o o Cei W N N O, G, N oN Q, E y •::71, y c-.1 in .0.......::::::::.:::::::::::::::. vc. ,c>. c>..:::.•••••.*::::.*:::.:*::::.:.:::::::.: c:>,, i , cv fi.1 ..i, .--, = .= - Cl W * o` v ct' v o0 00 O ,. y cm, d^ 00 I` N Q, V ,D r- O .o V to .-1 E L,Ts CJ "- n N .1.'s d' '�`3 V i :— C O G. cc: 4 , E-, .o o a c� ( 11 L L 2 .0 c C W V', 00 00 V, M M ' , M a, ar C 'C V 'L� cct , W W �ic N ,n M M N '.D '.D O YC cd it M : �; o '' Yt W E., cc 00 v N N 00 •— O CO a E 07i; d rn CO i' W ti \ O M 00 Q� Q M .c ..., 'p .r h > o y r" A t' M F' a, .o ar c , O A 4. a a °' o Q ,. i A04 � ..,, ,rt v -v oU �' c cn W w 0 •0 o a E w F 2 o W cwmQm ►..1Qw E .,., c frsw .4 eel ri -7 V) 'G a Q s 7:', i i "o G o o Z7S. as ., > �r c v, ... .,V'J o y 4r Q c d L c > o c G� o ? Gir c c u d.+ v) c *.=-. (� CO O W Z C ;.., i g CLJ y o Gd 'L r .CS c.w c a, a, c Cl) �, c E C• C CO. L=, x . o ,> V E Q CJ L ..., w CO E' c'' . ....1 4 4 -t-- L a A � A a .`:-1:' Aa w d > > E-, a, .� H n 74 a y ii c. c ►-� ., a, C: v A a A E-, U .• A E-, �j 0 TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998/99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997/98 1997/98* 1998/99 GENERAL FUND: Local Taxes: Local Sales $ 2,751,000 $ 3,168,000 $ 3,352,000 Occupancy 165,000 172,000 177,000 Renters' 120,000 39,000 - Cable Franchise 160,000 180,000 194,000 Subtotal Local Taxes 3,196,000 3,559,000 3,723,000 Licenses &Permits: Business 64,000 61,000 63,000 Building 720,000 870,000 898,000 Miscellaneous Permits 26,500 38,500 40,000 Subtotal Licenses&Permits 810,500 969,500 1,001,000 Intergovernmental Revenues: County Shared 195,000 875,000 535,000 Weaver Park Operating Contribution 15,000 15,000 15,000 State Shared 3,091,000 3,079,000 3,443,000 State Grants 145,000 116,550 267,754 Federal Grants 268,034 295,003 505,592 Subtotal Intergovernmental Revenues: 3,714,034 4,380,553 4,766,346 Charges for Services 189,850 208,050 208,950 Fines 236,000 188,500 233,000 Interest on Investments 150,000 235,000 240,000 Miscellaneous Revenues 33,500 30,985 23,300 TOTAL GENERAL FUND S 8,329,884 $ 9,571,588 $ 10,195,596 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) 227 TO W N OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998/99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997/98 1997/98* 1998/99 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 8,000 $ 15,000 $ 17,000 Intergovenmental Revenues: Highway Users Fuel Tax 1,514,000 1,471,000 1,577,000 Federal Grants 282,000 25,000 Subtotal Intergovernmental Revenues: 1,796,000 1,496,000 1,577,000 Charges for Services 10,000 9,500 10,500 Interest on Investments 15,000 50,000 25,000 Miscellaneous Revenues 200 27,000 5,000 HIGHWAY FUND TOTALS 1,829,200 1,597,500 1,634,500 SEIZURE AND FORFEITURES FUND 20,000 180,249 50,000 HERITAGE FUND GRANTS 150,000 150,000 285,000 OFFICE OF SP. ED UC. &REHAB. SERV. 140,000 - - PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 140,000 140,000 145,000 Charges for Services 3,600 10,000 10,500 Interest on Investments - 4,000 3,000 Miscellaneous Revenues - 16,017 16,820 PUBLIC TRANSPORTATION TOTALS 143,600 170,017 175,320 TOTAL -SPECIAL REVENUE FUNDS $ 2,282,800 $ 2,097,766 $ 2,144,820 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) 228 TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998/99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997/98 1997/98* 1998/99 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 49,264 $ 58,650 $ 43,817 TOTAL -DEBT SERVICE FUNDS 49,264 58,650 43,817 CAPITAL PROJECT FUNDS: Land Acquisition&Parks Development 2,500 30,000 - Pima County Bond Election Improvements 2,850,000 - - Alternative Water Resources Dev. Impact Fees 175,500 290,000 244,000 Townwide Roadway Dev. Impact Fees 1,050,000 1,025,000 1,843,000 Oro Valley Water Connection Fees 241,250 310,000 349,000 CDO Riverfront Park Construction Fund - - 166,000 TOTAL CAPITAL PROJECT FUNDS 4,319,250 1,655,000 2,602,000 ENTERPRISE FUNDS: Oro Valley Water Utility 4,314,101 4,506,200 4,803,113 TOTAL -ENTERPRISE FUND 4,314,101 4,506,200 4,803,113 TOTAL ALL FUNDS $ 19,295,299 S 17,889,204 . $ 19,789,346 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) 229 TOWIV OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses)and Interfund Transfers Fiscal Year 1998/99 OTHER FINANCING INTERFUND 1998/99 TRANSFERS FUND SOURCES (USES) IN (OUT) GENERAL FUND: Proceeds from Capital Lease $ 129,000 $ - $ - $ - Transfer to Heritage Fund Grant (285,000) Transfer to Municipal Debt Service (722,824) Transfer to CDO Riverfront Park (1,908,922) Transfer to Library Construction Fund (20,000) TOTAL GENERAL FUND 129,000 - (2,93 6,746) SPECIAL REVENUE FUNDS: Proceeds from Capital Lease 45,000 Heritage Fund Grant 285,000 TOTAL SPECIAL REVENUE FUNDS 45,000285,000 DEBT SERVICE FUNDS: Municipal Debt Service 722,824 TOTAL DEBT SERVICE FUNDS 722,824 CAPITAL PROJECTS FUNDS: Land Acquisition&Parks Development (479,210) CDO Riverfront Park Construction 2,388,132 Library Construction Fund 20,000 Proceeds from Issuance of COPs(Municipal Facilities) 915,030 • • ' ' ' / / 915,030 2,408,132 (479,210) NTERPRISE FUNDS: Proceeds from the Issuance of Bonds(Water Acquisition) 2,000,000 Proceeds from Capital Lease 45,000 TOTAL ENTERPRISE FUNDS 2,045,000 TOTAL ALL FUNDS 3,134,030 - 3,415,956 (3,415,956) SCHEDULE D(1 OF 1) 230 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998/99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1997/98 1997/98 1997/98* 1998/99 GENERAL FUND: Town Council $ 95,348 $ - $ 67,921 S 68,197 Town Clerk 229,064 - 213,395 217,995 Magistrate Court 278,099 - 298,650 363,499 Town Manager 328,863 - 307,374 4 351,895 Finance 498,163 - 481,001 300,964 Economic Development - - - 305,215 Legal 242,589 - 223,164 355,652 Police 4,018,654 - 3,850,111 4,644,354 Police-Grant Contingencies - - - 147,795 Community Development: - Community Development-Administration - - - 201,453 . Planning&Zoning 564,582 - 556,502 891,524 Building Safety 365,843 - 309,669 415,701 Public Works 244,710 - 222,048 - Parks&Recreation 582,959 - 571,221 632,654 Custodial/Facility Maintenance 140,659 - 85,461 189,050 Subtotal-Community Development 1,898,753 - 1,744,901 2,330,382 General Administration 289,411 - 306,708 536,647 Contingency/Reserve 3,646,408 (699,850) - 3,108,910 TOTAL GENERAL FUND $ 11,525,352 $ (699,850) $ 7,493,225 $ 12,731,505 SPECIAL REVENUE FUNDS: I 1 I HIGHWAY USERS REVENUE FUND: Public Works S 2,315,902 $ - $ 1,330,042 S 1,736,718 Contingency/Reserve 478,400 - 1,319,272 TOTAL HIGHWAY FUND 5 2,794,302 $ - $ 1,330,042 $ 3,055,990 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(1 OF 3) 231 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998/99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1997/98 1997/98 1997/98* 1998/99 SEIZURES&FORFEITURES FUND: Police $ 42,470 $ - S 42,470 $ 224,634 Legal 1,000 - 1,000 6,073 TOTAL SEIZURES&FORFEITURES FUND $ 43,470 $ - 5 43,470 $ 230,707 HERITAGE FUND GRANTS $ 300,000 $ - 5 300,000 $ 570,000 OFFICE OF SP.EDUC.&REHAB.SERV. $ 140,000 $ - $ - $ - PUBLIC TRANSPORTATION FUND S 174,351 $ - $ 170,017 5 247,951 TOTAL SPECIAL REVENUE FUNDS 5 3,452,123 5 - $ 1,843,529 5 4,104,648 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 110,875 $ - $ 110,350 5 104,000 Municipal Debt Service Fund 628,941 - 630,341 722,824 TOTAL DEBT SERVICE FUNDS 5 739,816 $ - $ 740,691 5 826,824 CAPITAL PROJECT FUNDS: LA CANADA DRIVE DEV.IMPACT FEES $ 249,162 $ - $ 25,000 5 - TOWNWIDE ROADWAY DEV.IMPACT FEES $ 77,000 $ - 5 34,000 5 1,723,000 Contingency/Reserve 3,940,978 - - 4,427,464 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 4,017,978 $ - $ 34,000 5 6,150,464 LAND ACQUISITION&DEVELOPMENT $ 542,779 5 - $ 70,550 S - *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(2 OF 3) 232 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998/99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1997/98 1997/98 1997/98* 1998/99 ALTERNATIVE WATER RESOURCE DEV.FEE S 288,000 S - S 20,000 5 655,377 PIMA COUNTY BOND ELECTION IMPROVE. S 2,850,000 S - 4 S - S - ORO VALLEY WATER CONNECTION FEES S 181,750 S 699,850 S 798,128 5 93,290 Contingency/Reserve - - - 487,943 TOTAL OV WATER CONNECTION FEES S 181,750 $ 699,850 S 798,128 5 581,233 CDD RIVERFRONT PARK CONSTRUCTION $ - S - S - $ 2,554,132 MUNICIPAL FACILITIES CONSTRUCTION i S - S - S - 4 $ 915,030 LIBRARY CONSTRUCTION $ - $ - S - 5 20,000 TOTAL CAPITAL PROJECT FUNDS S 8,129,669 $ 699,850 S 947,678 S 10,876,236 ENTERPRISE FUNDS: ORO VALLEY WATER UTILITY 5 4,419,696 S 1,515,000 4 5 4,681,090 5 6,131,861 Contingency/Reserve 2,740,681 (1,515,000) - 2,151,966 TOTAL ORO VALLEY WATER UTILITY S 7,160,377 5 - 5 4,681,090 5 8,283,827 WATER UTILITYACQUISTION FUND $ 2,000,000 $ - 5 - S 2,000,000 TOTAL ENTERPRISE FUNDS 4 S 9,160,377 $ - S 4,681,090 S 10,283,827 TOTAL ALL FUNDS S 33,007,337 S - 5 15,706,213 5 38,823,040 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(3 OF 3) 233 TOWN OF ORO VALLEY SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The significant accounting policies used by the Town of Oro Valley are as follows: Fund Accounting: The accounts of the Town are organized on the basis of funds and account groups. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not in the funds because they do not directly affect net expendable available financial resources. Funds are classified into three categories: governmental,proprietary, and fiduciary. Each category, in turn, is divided into separate "fund types". Governmental funds are used to account for all or most of a government's general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets (capital project funds) and the servicing of general long-term debt(debt service funds). The general fund is used to account for all activities of the general government not accounted for in some other fund. Proprietary funds are used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector(enterprise funds). Costs of providing goods or services to the general public on a continuing basis are financed or recovered through user charges. The Town does not adopt budgets for it's fiduciary funds. Basis of Accounting: The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e. revenues and other financing sources) and decreases (i.e. expenditures and other financing uses) in net current assets. The modified accrual basis of accounting is used by all governmental fund types. Under the modified accrual basis of accounting,revenues are recognized when susceptible to accrual (i.e. when they become both measurable and available). "Measurable"means the amount of the transaction can be determined and"available"means collectible within the current period or 234 soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as fund liabilities when due or when amounts have been accumulated in the debt service fund for payments to be made early in the following year. Auto lieu, city sales tax, state sales tax and highway user revenues are considered measurable when in the hands of the intermediary collection governments and are recognized as revenue at that time. Grant revenues are recognized at the time of making the grant expenditure. Fines and permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. The full accrual basis of accounting is used by all proprietary fund types. Under full accrual basis of accounting transactions and events are recognized as revenues/gains or expenses/losses when they occur, regardless of the timing of related cash flows. Billings for water sales are recognized as revenue in the period in which the service was provided regardless of when the cash is collected. Expenses are recorded in the period incurred even though they may not be paid until some future fiscal period. 235 GLOSSARY OF TERMS ACCOUNTABILITY— The state of being obliged to explain one's actions; to justify what one does. Accountability requires governments to answer to the citizenry — to justify the raising of public resources and the purposes for which they are used. ACCOUNTING SYSTEM — The methods and records established to identify, assemble, analyze, classify, record and report a government's transactions and to maintain accountability for the related assets and liabilities. AMORTIZATION — (1) The portion of the cost of a limited-life or intangible asset charged as an expense during a particular period. (2) The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity. ANNUITY — A series of equal payments made or received at equal intervals over a designated period. APPROPRIATION —A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in the amount and time it may be extended. ASSET — A probable future economic benefit obtained or controlled by a particular entity as a result of a past transaction. BASIS OF ACCOUNTING — A term used to refer to when revenues, expenditures, expenses, and transfers— and the related assets and liabilities—are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurement made, regardless of the nature of the measurement, on either the cash or the accrual method. BOND—Most often, a written promise to pay a specified sum of money (called the face value or principal amount), at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Sometimes, however, all or a substantial portion of the interest is included in the face value of the security. The difference between a note and a bond is that the latter is issued for a longer period and requires greater legal formality. BUDGET—A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating governing body for adoption, and sometimes, the plan finally approved by that body. CAPITAL IMPROVEMENTS PLAN (CIP) —A program which identifies the capital projects to be funded over the next five years. The CIP is updated annually and serves as a financial planning and management tool by establishing priorities, capital needs and available resources. 236 CERTIFICATES OF PARTICIPATION (COPs) — A long-term financing vehicle collateralized by leases between a lessor and a government. Annual appropriations are made for payment to the lessor. DEBT — An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, time warrants, and notes. DEBT SERVICE—A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. DEFICIT — (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period or, in the case of proprietary funds, the excess of expenses over revenues during an accounting period. DEPRECIATION — (1) Expiration in the service life of fixed assets, other than wasting assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy and obsolescence. (2) The portion of the cost of a fixed asset, other than a wasting asset, charged as an expense during a particular period. In accounting for depreciation, the cost of a fixed asset, less any salvage value, is prorated over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process, the entire cost of the asset is ultimately charged off as an expense. ENCUMBRANCES — Obligations in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated amount of expenditure ultimately to result if unperformed contracts in process are completed. ENTERPRISE FUND — (1) A fund established to account for operations financed and operated in a manner similar to private business enterprises (e.g. water, gas and electric utilities; airports; parking garages; or transit systems). In this case the governing body intends that costs (i.e., expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. (2) A fund established because the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. EXPENDITURES — Decreases in net financial resources. Expenditures include current operating expenses requiring the presence of future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlement, and shared revenues. FISCAL YEAR — A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operation. 237 FIXED ASSETS — Long-lived tangible assets obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include buildings, equipment, improvements other than buildings and land. In the private sector, these assets are referred to most often as property,plant, and equipment. FLOW OF CURRENT FINANCIAL RESOURCES -- A measurement focus that recognizes the net effect of transactions on current financial resources by recording accruals for those revenues and expenditure transactions which have occurred by year end that are normally expected to result in cash receipt or disbursement early enough in the following year either (a) to provide financial resources to liquidate liabilities recorded in the fund at year end or (b) to require the use of available expendable financial resources reported at year end. FUNCTION — A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible (e.g.,public safety). FUND -- A fiscal and accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, are balanced and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE —The difference between fund assets and fund liabilities of governmental or similar trust funds. FUND TYPE —Any one of seven categories into which all funds are classified in governmental accounting. The seven fund types are: general, special revenue, debt service, capital projects, enterprise, internal service, and trust and agency. GENERAL FUND — The fund used to account for all financial resources, except those required to be accounted for in another fund. GENERAL LONG-TERM DEBT — Long-term debt expected to be repaid from governmental funds. GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) — Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practices and procedures. GAAP provides a standard by which to measure financial presentations. The primary authority on the application of GAAP to state and local governments is the GASB. GOVERNMENTAL ACCOUNTING — The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) — The authoritative accounting and financial standard-setting body for government entities. 238 GOVERNMENTAL FUND TYPES — Funds used to account for the acquisition, use, and balance of expendable financial resources and the related current liabilities — except those accounted for in proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial resources. Expendable assets are assigned to a particular governmental fund type according to the purposes for which they are to be paid. The difference between the assets and liabilities of governmental fund types is referred to as the fund balance. The measurement focus in these fund types is based on the determination of financial position and changes in financial position (sources, uses, and balances of financial resources), rather than on net income determination. The statement of revenues, expenditures, and changes in fund balance is the primary governmental fund type operating statement. It may be supported or supplemented by more detailed schedules of revenues, expenditures, transfers, and other changes in fund balance. Under GAAP, there are four governmental fund types: general, special revenue, debt service, and capital projects. GRANTS —Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. INTERFUND TRANSFERS — All interfund transactions except loans, quasi-external transactions and reimbursements. Transfers can be classified as belonging to one of two major categories: RESIDUAL EQUITY TRANSFERS or OPERATING TRANSFERS. INTERGOVERNMENTAL REVENUES — Revenues from other governments in the forms of grants, entitlement, shared revenues, or payments in lieu of taxes. INTERNAL CONTROL STRUCTURE — Policies and procedures established to provide reasonable assurances that specific government objectives will be achieved. LAND—A fixed asset account reflecting the cost of land owned by a government. LEASE-PURCHASE AGREEMENTS — Contractual agreements that are termed leases, but that in substance are purchase contracts. LEGAL LEVEL OF BUDGETARY CONTROL — The level at which spending in excess of budgeted amounts would be a violation of law. LIABILITIES — Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. MEASUREMENT FOCUS — The accounting convention that determines (1) which assets and which liabilities are included on a government's balance sheet and where they are reported, and (2) whether an operating statement presents information on the flow of financial resources (revenues and expenditures) or information on the flow of economic resources (revenues and expenditures). 239 MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resource increments (e.g., bond issue proceeds) are recognized when they become susceptible to accrual, that is when they become both "measurable" and "available to finance expenditures of the current period." "Available" means collectable in the current period or soon enough thereafter to be used to pay liabilities in the current period. Expenditures are recognized when the fund liability is incurred except for(1)inventories of material and supplies that may be considered expenditures either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures when paid or when consumed. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis of accounting. MUNICIPAL CORPORATION - A political and corporate body established pursuant to state statutes to provide government services and regulations for its inhabitants. A municipal corporation has defined boundaries and a population and usually is organized with the consent of its residents. It usually has a seal and may sue and be sued(e.g., cities and villages). OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget (or,in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing, acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even when not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. See BUDGET. OPERATING TRANSFERS - A legally authorized transfer between funds in which one fund is responsible for the initial receipt of funds and another fund is responsible for the actual. disbursement. ORDINANCE - Local law that applies to persons and things subject to the local jurisdiction. Usually it is an act of a town or city council or similar body and has the same force as a statute when it is duly enacted. PROCEEDS FROM ISSUANCE OF BONDS - Gross financial resources provided by the issuance of general long-term bonds. RESIDUAL EQUITY TRANSFERS - Nonrecurring or nonroutine transfers of equity between funds (e.g., contribution of enterprise fund or internal service fund capital by the general fund, subsequent return of all or part of such contribution to the general fund and transfers of residual balances of discontinued funds to the general fund or a debt service fund). RESOLUTION-A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. REVENUES - (1) Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and 240 operating transfers in are classified as "other financing sources" rather than as revenues. (2) Increases in the net total assets of a proprietary fund type from other than expense refunds, capital contributions, and residual equity transfers. Also, operating transfers in are classified separately from revenues. SHARED REVENUES - Revenues levied by one government but shared on a predetermined basis, often in proportion to the amount collected at the local level, with another government or class of governments. SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for specific purposes. GAAP only require the use of special revenue funds when legally mandated. STATUTE -A written law enacted by a duly organized and constituted legislative body. TAXES - Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. 241 This page intentionally left blank. 242 RESOLUTION NO. (R)98-82 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING THE ADOPTED 1998/99 CAPITAL IMPROVEMENTS PLAN AND THE ADOPTED 1998/99 BUDGET. WHEREAS, the Town of Oro Valley adopted the 1998/99 Capital Improvements Plan (CIP) February 18, 1998 and adopted the 98/99 Budget on August 5, 1998; and WHEREAS, the adopted 98/99 CIP and Budget includes the Mobile Data Terminals project with a funding amount of$29,000, and WHEREAS, the adopted 98/99 CIP and Budget also includes the Purchase of the Cal Mat Site project with a funding amount of$200,000, and WHEREAS, a reallocation of$26,000 in funding between these two projects would improve the effectiveness of the CIP for FY 1998/99. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA to A) Amend the 1998/99 CIP by reducing the amount of funding for the Purchase of the Cal Mat Site from $200,000 to $176,000 B) Amend the 1998/1999 CIP by increasing the amount of funding for the Mobile Data Terminals project by $26,00 to $55,000 C) Authorize staff to take action as necessary to implement A and B PASSED this 27th day of October , 1998, by the Mayor and Town Council of the Town of Oro Valley, Arizona. .*011" Paul H. Loomis, Mayor ATTEST: /d/ttC• CaLt-J11-\: Kathryn eCuvelier, Town Clerk APPROVED AS TO FORM: 4111.Zd.4,- Tobin idles, Town Attorney � 1411: "It icZ% • s 0 h 7 11000 N. La Canada Dr. Oro Valley, Arizona 85737 ' Phone (520) 742-5474 FAX(520) 797-2616 WERNER S.WOLFF,Chief of Police , 46, P 17,> 9 1 ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: CHUCK SWEET, TOWN MANAGER CHIEF WOLFF ..� FROM: DATE: SEPTEMBER 28, 1998 RE: C.I.P. PROJECT, Mobile Data Terminals per our conversation on Wednesday, September 23, 1998, I respectfully request that funding As for year one and two of the MDT project be combined to be funded in this 98/99 FY. q The rationale for this request is as follows;when the request for funds was originally submitted for this project the cost was estimated to be in the neighborhood of$180,000. It was suggested p that this be accomplished in a three year period, funds for the first year were approved at $70,000 witheach subse uent year to be set at $55,000. However, due to logistics involved in setting up q adequate infrastructure the project was delayed into the second year, we are now ready to an q p forward with the project. As you can see in the attached memo from Lt. Lentner we will move o adjustment need an d'ustment of$26 000 in the C.I.P. budget to.begin this project. I believe these funds are critical to the successful completion letion of the MDT project. I therefore ask you that the necessary P action be taken to make this request possible. Thank you. LLEY 0,1 t: ftt <z $ 11000 N. La Canada Dr. - - Oro Valley, Arizona 85737 t WERNER S.WOLFF,Chief of Police ► Phone (520) 742-5474 FAX(520) 797-2616 A A:17 . y .moi• '`- h UNDID ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: DAVID ANDREWS FROM: # LT LENTNER RE : MDT' S DATE : October 1, 1998 PROJECT DESCRIPTION: MOBILE DATA TERMINALS ARE COMPUTERS MOUNTED IN PATROL VEHICLES THAT COMMUNICATE WITH OTHER COMPUTERS TO ACCESS NATIONAL MOTOR VEHICLE DRIVERS LICENSE AND VEHICLE REGISTRATION INFORMATION, WARRANTS AND WANTED PERSONS FILES . THIS SYSTEM REDUCES RADIO TRAFFIC, ELIMINATES ERRORS IN VOICE COMMUNICATIONS AND ALLOWS USERS TO COMMUNICATE WITH EACH OTHER WITHOUT BEING SCANNED. WILL ALLOW ACCESS TO OTHER OVPD INTERNAL FILES AND WILL REPLACE THE NEED FOR SOME ADDITIONAL DISPATCHERS IN THE FUTURE. IN THE FUTURE WILL ALLOW OFFICERS TO ACCESS ALL FILES POLICE REPORT DATA INFORMATION. COSTS : CIP 1998-98 PROVIDED $70 , 000 . 00 CIP 1998-99 REQUIRED $55, 000 . 00 (PROJECT WAS NOT FULLY FUNDED DUE TO CALMAT SITE PROJECT. REQUEST ADDITIONAL $26 , 000 . 00 TO BRING TO FULL FUNDING FOR THIS FISCAL YEAR. CIP 1999-00 REQUEST $55 , 000 . 00 (ORIGINALLY A 3 YEAR PLAN FOR PHASE IN, WILL BE AT LEAST 4 YEARS NOW. CIP 2000-01 REQUEST $55, 000 . 00 COST INCREASE DUE TO CHANGING FROM INFERIOR LAPTOPS TO HARDENED COMPUTERS . ACQUISITION: ITEMS WILL BE PURCHASED FROM AN RFP (NOT AVAILABLE ON ARIZONA STATE CONTRACT. 111 that cannot be financed by current reserves. The State of Arizona places limits on the amount a municipality can borrow with these bonds. This is reflected as the bonding capacity (or credit line) of the municipality. are parameters The followingthe that the Town of Oro Valley must utilize in determining their bonding capacity. upon Based u on a secondary assessed value of$165,265,200 on June 30, 1997. 2. Under Arizona Law, municipalities may issue general obligation bonds for specific purposes such as water, waste water, artificial light, open space preserves, parks and recreational facilities upto an amount not exceeding 20% of the secondary assessed value. This would allow the Town of Oro Valley to bond for an amount of $33.1 million. 3. Under ArizonaLaw, municipalities munici alities may issue general obligation bonds for general municipalpurposes u upto an amount not exceeding 6%of the secondary assessed value. This would allow the Town of Oro Valley to bond for an amount of$9.9 million. • Any general obligation ation bonds that may be issued by the Town are subject to an election and voter approval. FY 1998/99 CIP BY FUNDING SOURCE [ Thewin tables show the ro'ects submitted for the next fiscal year by funding source. ese following projects are divided into two groups: -' 1. Assumption Projects are those which are deemed absolutely essential to the operation of the Town, involve ongoing operating capital purchases to replace existing equipment � � P outlined by departmentalequipment the a ui ment replacement program, or have designated funding for all or a majorityof the project. These projects receive priority funding from the CIP and do notg o through the project evaluation and prioritization process. t which are not assumption projects, were rated using the evaluation criteria 2. All projects, P • and rankedaccordingly.accordin 1 Theypresented in the order they were ranked. Those that are were ranked lower and could not be funded in the next fiscal year are shown separately in the lower part of each table. General Fund Projects Recommended for Funding Prod # Description Project Descri tion Rank Department Town Other r VI A Replacement Patrol Vehicles Assumption Police' $121,000 $0 V14 Replacement Townwide Pool Cars Assumption General Admin $20,000 $0 P5 ADA Access Upgrades to Dennis Assumption Parks $35,000 $0 Weaver Park E2 GIS Technology Distribution 5,766 P&Z $30,000 $0 >1 * Land(CalMat)Site 5,484 General Admin $200,000 $0 F6 Purchase of State ___,....__)r. VV Mobile Data Terminals ' . x i4 1�: olio .,�.-;_ 5,0 $0 E7 -- ' UBTOTAL �;.,,�'$461,000 SO S 1 --------1>- * If other funding ndin sources are identified or the need for this amount of money changes,the projects in the following table should be funded in order of priority. 1 i • 13 P (30;Le MEMORANDUM TO: Honorable Mayor and Council FROM: Chuck Sweet, Town Manager David Andrews, Finance Director DATE: May 14, 1998 SUBJ: FY 1998-99 Town Manager's Recommended Budget Attached to this memorandum, p lease find the Town Manager's Recommended Budget for FY 1998-99. The budget of$38,864,040 is balanced with a combination of revenues and cash carryforwards and conforms to the Mayor and Council's budgetary policy established by Resolution No. (R)97-03. We are pleased to present this budget to you with those conditions being met. The budget also includes those capital projects funded by Council upon adoption of g the FY 1998-99 Capital Improvements Plan in February 1998. The following pie chart depicts Town services and related expenditures for the upcoming fiscal year. Police Administration 13% $4,945,827 6% $2,186,444 Streets& Roads Maintenance 4% $1,736,718 • Development Services Contingency Reserves ` 4% $1,440,383 37% $14,783,918 )10. Parks& Recreation 3% $1,164,775 _�-- Public Transportation 1% $247,951 Water Utility 16% $6,131,861 Magistrate Court 1% $362,642 Capital Improvements Municipal Debt Projects Service 13% $5,036,697 2% $826,824 Administration includes the Town Council, Clerk, Manager, Finance, Economic Development, Legal, Custodian/Facilities Maintenance, and General Administration budgets. The Town Manager's Recommended Budget includes several significant items related to town operations: • Three new patrol officers for the Police Department • $570,000 in parks improvements via a Heritage Fund grant • The Water Utility's budget of$6,131,861 contains$2,185,488 of capital improvements and equipment • Capital improvements projects include the use of roadway impact fees ($1,723,000), alternative water resources projects ($655,377), water connection fees improvements ($93,290), CDO Riverfront Park Construction($1,600,000), municipal facilities construction($915,030). The contingency reserve of$14,783,918 is related to the Town's General Fund, Highway Fund, g y Townwide Roadway Development Impact Fee Fund, Water Connection Fees Fund, the Oro Valley Water Utility and the Water Utility Acquisition Fund. Detail may be found in the individual departmental budgets. The aforementioned expenditures are balanced with the following revenues and cash reserves: Lease-Purchase Long-term debt — Financing financing — 1% $219,000 8% $2,915,030 Cash Carryforwards 41% �`\ Revenues $15,790,664 50% $19,939,346 As identified in the pie chart, forecasted Town revenues from all sources total $19,939,346. This forecasted figure represents a 3.3% increase over the FY 1997-98 budget amount. Included in g the $19,939,346 are General Fund revenues of$10,186,596. Forecasted General Fund revenues represent a 22.3% increase over the FY 1997-98 budget. p The remainder of this report will include a detailed discussion of the various funds as well as staffing and employee compensation and benefits issues. Staffing table summarizes the proposed changes in staffing levels/position classifications The following p � year. If a department or division is not listed, there are no proposed modifications. for the fiscalp . . the proposed positions and salaries may be found in the Authorized Positions and Detail to p po Salaries page of each department/division budget. Department/Division Position Proposed Modification Town Council Exec. Assistant to Mayor Deletion Manager Gov. Relations Admin. FTE reduced from 1 to .2 Manager Public Relations Specialist New Hire Legal Town Prosecutor Reclassification Legal Secretary/Receptionist Reclassification; .5 to .75 Legal Criminal Paralegal Reclassification Court JCEF Collection Clerk New Hire— 1 Year Contract Police Patrol Officers (3) New Hires Police Records Clerk I New Hire Comm Dev. —Admin. Administrative Assistant Reclassification Comm. Dev. —Admin. Clerk/Receptionist New Hire Comm. Dev. —Planning Zoning Inspector Reclassification Comm. Dev. —Planning GIS Analyst Reclassification Comm- Dev. —PlanningPlanning Technician New Hire—"On Call" Comm. Dev. —Planning Administrative Secretary New Hire Comm. Dev. —Transit Full-time Driver New Hire Comm. Dev. —Custodial Custodians (2) Deletion—0/S Contractor Public Works— Streets Civil Engineer Transfer to P & Z Public Works— Streets Civil Engineering Designer Transfer to P &Z Water Utility Utility Administrator Deletion Water Utility Project Manager New Hire Water Utility Utility Service Worker New Hire Water Utility Utility Director New Hire Theproposed bud et contains a net increase of 10.45 positions for a total of 180.20 positions g across the various departments and divisions. This compares to FY 1997-98 total of 169.75 positions. Employee Compensation Estimated salaries by position may be found in the Authorized Positions and Salaries page of each department/division budget. Most salaries are actual salaries but some have been estimated due top erformance evaluations to be performed between the time of budget submittal and the end of the fiscal year. The Manager's proposed budget contains a cost of living adjustment (COLA) of 2%,to be effective on Jul 1, 1998. It also includes a performance merit salary increase of up to 5%,to be July effective on an employee's anniversary review date. In FY 1997/98,the COLA was effective on the employee's anniversary date. The cost impact of implementing the COLA on July 1 is estimated to be approximately$114,000. Theroposed performance merit of up to 5%would be for all Town employees. Both civilian p and sworn police department personnel are on a step pay plan. The percentage difference between steps ranges from 4%to 5%. Personnel budgets for departments other than police have been budgeted for an average of a 4%merit increase. The pay plan is up to 5% merit with consideration that some employees will receive 5% while others will receive 3% or less. Employee Benefits Health insurance coverage is provided by two HMOs, Intergroup and Partners. Both have proposed rate increases for FY 1998-99 of 7.5% and 3%,respectively. Currently, the Town pays for 100%of employee-only coverage and 50%of two-party and family coverages. The budget contains a proposal to increase the Town-paid portion of health insurance to 75% for both two- party and family coverages. The estimated annual cost impact is$51,000. Dental insurance coverage.is provided by Employers Dental Services. Currently,the Town pays 100%of employee-onlycovers a and no portion of dependent care coverage. It is proposed that g the Town pay 75% of dependent care premiums at an estimated annual cost of$6,000. Finally, in regard to uniform.allowance for sworn police department personnel, it is proposed that the uniform allowance be increased to $900 peryear. The current amount of$720 per year has not been increased for several years. The estimated annual cost of this proposal is $9,540. Several of the Town's significant funds will be discussed on an individual fund basis. General Fund The General Fund is the primary operating fund of the Town. It is used to pay for Town services and improvements not.required to be accounted for in a separate.fund. Examples include police, parks and recreation, development services and administration. The following is a summary of the proposed General Fund budget: Revenues $10,186,596 Other Financing Sources 5,472,655 Total Sources $15,659,251 Expenditures $9,299,364 Transfers to Other Funds 1,962,614 General Fund Contingency 4,397,273 Total Uses $15,659,251 General Fund revenues are forecasted to increase by $1,856,712 (22.3%) in FY 1998-99. All revenue categories are expected to increase including sales tax collections,licenses and permits fees and intergovernmental revenues. Proposed expenditures would increase by approximately $1,420,000 (18.0%). Of that figure $533,000 is related to personnel, $527,000 to operating and maintenance, and$360,000 to capital outlay and lease-purchase payments. Highway Fund Streets and roads maintenance is paid for through the Town's Highway Fund. Its primary funding source is state shared fuels taxes. Revenues $1,634,500 Other Financing Sources 1,421,490 Total Sources $3,055,990 Expenditures $1,736,718 Highway Fund Contingency 1,319,272 Total Uses $3,055,990 Public Transportation Fund This fund is used to account for activities related to the Town's Coyote Run public transportation service. The primary revenue source for this fund is state shared lottery proceeds. Revenues $175,320 Other Financing Sources 72,631 Total Sources $247,951 Expenditures $205,267 Public Trans. Fund Cont. 42,684 Total Uses $247,951 Oro Valley Water Utility Fund utilityis set upas an enterprise fund. Revenues from water sales account for The water � approximately 92% of its income. The Manager's Recommended Budget includes an across-the-board rate increase of 4.6% for all g r customers. This proposed rate increase along with a projected new residential customer Ovate p Po base of 780 households would increase revenues from water sales by $314,000 and allow the ' ' operate at break-even point in FY 1998-99. The following summarizes the proposed utility to water budget: Revenues $4,803,113 Other Financing Sources 3,480314 Total Other Financing Sources $8,283,827 Expenditures $6,131,861 Contingency 2,151,966 Total Uses $8,283,827 CDO Riverfront Park Construction Fund The budget proposes the expenditure of$1,600,000 for construction of the CDO Riverfront Park, Phase I. The following outlines the funding sources: Pima County Bond Proceeds $166,000 Balance of 1996 Ca:: Issue 479,210 General Fund Cash Advance 954390 Total Sources $1,600,000 The cash advance from the General Fund would be repaid by Pima County bond proceeds via an intergovernmental agreement (IGA) with Pima County. Municipal Facilities Construction Fund The proposed budget sed bud et includes $915,030 for the construction of an 8,500 square feet facility to house development services. Funding would be secured through the issuance of 1998 COPs. Annual debt service is estimated to be $118,784 annually. This amount is reflected in the Municipal Debt Service Fund which is used to account for the Town's general municipal debt. Conclusion Several other funds and related issues will not be discussed in detail in this report but are included in thero sed budget. We would like to call them to your attention during the p � g Council budget review process. We look forward to reviewing the budget with you and would be glad to answer any questions you may have or provide additional information. /I -21141 (A/J.— Chuck Sweet, 'own Manager David Andrews, Finance Director CC: All Department Heads Mayoral Candidate Cadden Mayoral Candidate Loomis Council Candidate LaSala MEMORANDUM TO: All Department Heads FROM: Chuck Sweet, Town Manager DATE: May 14, 1998 SUBJ: Proposed Employee Compensation and Benefits for FY 1998-99 On today's date, May 14, the Town Manager's Recommended Budget for FY 1998-99 was submitted to the Mayor and Council for their review and consideration. Included as part of the recommendation are several important issues regarding employee compensation and employee benefits. A two percent (2%) cost of living adjustment (COLA) for all Town employees is proposed to be implemented on July 1, 1998. Over the past few years, COLAs have been effective on an employee's anniversary review date. The proposed budget also contains a performance merit of up to 5%to be effective on the employee's anniversary review date. The merit pay plan is budgeted to yield an average increase of 4% with consideration that some employees will receive 5%while other will receive 3% or less. In addition to paying 100% of employee coverage for health and dental insurances, the Town currently pays 50% of dependent care coverage for health insurance. The recommended budget proposes that the Town paid portion of dependent care coverage for both health and dental insurances be increased to 75%. Last but not least, the budget proposal would increase the uniform allowance for sworn police department personnel from the current amount of$720 per year to $900 per year. These important employee issues are able to be proposed because of the favorable General Fund revenues forecast for FY 1998-99. I remind you that these are recommendations for review and consideration by the Town Council. Please use prudence in any discussions that you may have with your departmental employees regarding these proposals. RESOLUTION NO. (R)98-51 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1998-99 WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304, A.R.S., the Town Council did, on July 15, 1998 make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and WHEREAS, in accordance with said sections of said title, and following due public notice, the Council met on August 5, 1998, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies, and WHEREAS, it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on August 5, 1998, at the office of the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the fiscal year 1998-99. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 5th day of August, 1998. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: r A Kathryn . Cuvelier, Town Clerk APPROVED : . ' • FO ' ►' : Tobin Sidles, Town Attorney {:::-::::::::::•:::::::::::: .{:: }: ti=':.ti,. r,,.i M W W o, M O r, •.. -:•.f 1---- oo.:::::::::,a::::::::: oc ti1{tiff ::f..ti{{; xr• . . a :•.;;•.tiff.;; .ti-.;•. W 6., •:ti:ti;: W W O ,7• N N M N N Tf ,0 00 ' 00 N 00 . 00 ' . O M 7 c4 Q' r+ ONO 00 00 N N 00 41 IX wl }ti:}1{r: N Tr ,p :'�g }; ''tip•':'' Ni. ----tiv:ti{: �.. :':: ••'•:ti{Y:i1:•:,e, S N f:{:ti: N M }::::::::::•-•• �1 • • "�+ 00 :{f••:f:: 00 i .:f. -.ti}}::: . 0, ar QC N :xftiti}} 9 (W ,... ��:ti�'' N M C ..... ... 644 a h VZ j17 tu cu W o 0 0 0 0 ! 'l ppp , L. ,r o, 00 NN Fig v _ y W ,'� o, O t. — o M M Tr MMtr1 00 00 '_"' Ct ON �' Ems. v e,; My o 0 0 0000 a o o c N Ly .-. r. ,0 00 00 N N O O L h Z,', W 4.p `Z o°., O --1,4 c•i v °� a �^ •C e o‘ E•. 4.1 oC Er � .� t. t O 0u CL3 CL 2 `ti �•� � 0 ell it v A E.. inir, N 000 00 0000 v — ,0 00 M W 4 7 ,0 00 i .-» r•1 I i N , i ,o to eo t Z! 44 Vj * ri Q\ O O O cr '� ,s QGA � � 0 ,-Tr es,, ,o `° .° v en Tr 000 c : c rw w y e ,n — 'r, M M - t L L E P � 7Ly � Iz " L c 0 N 44 t, 6, E . :-.1 ao a .. a. c C N N Q, .ti•. Q, t-- C, Q, -_ 74 • . C . V to) 44 y QC iM M O r� yW K • Tr 00 0 0 elL CA . oo 00r ` o, ,p `-0 C . N H 0 + L t —' 'f ' U a wC0 _ OS eli > f r zC LC CC we � C CW a : 0 c :•:ti:.ti:: �:: :�:'r::�:: k . •+ c„, a sEn: aw ;ae � oQa, h •y '7 v, : .ti ~ffo E o u tL a � OCCN M ,C }: :*r' ,0 a, :•:•::::::::::.:::.:.: t--•O }:-•:ti; '':'' �� 'flH •+ • 'OM1.4 C . C '3 `V ep� C = el v00 :i :ff': oo v M :ti'ti•:• M M y . aJ . a, w Cg v, ri c, % ::ti:: o; o� o ti: :: o t- W a .. c. _, L > o cm A W W * N VM ..}•. } M N :D {ti•.;: ,c, L� Op 00 ,t ::: 00 .--. }'r: -. OO e4L 9 O .O © H el E... O M '.ti. .;: 00 O, :::::::::::::::::;K:::::*; C' M E..w -? 4'' 17 = > ddi, 46. •4 W ::tip tiff•::. 2 •tv 3 7 7A © C.) .. C. 7 p0 0, W :• W 0 0 ar E W 0 s o e. : k pQ Q CC ...4 Q W E ... G. Q Z ~ 0 0 h .l L W L Q. ed O C ' e� C '!� �,� [z� �`�'+ t' C C 4r y > p C h W TS al 17 Q L W L C 4OO CC 0 > i, 0 4 c " �- c Q L C Gtr TA C tt G� H C G.• 'O o�ia, o �, c cc a+ a O 4. •C C y y Co wE .L F• c. , 0 u E cA .OG:. c C a, 4 w c0 > OD L W C G., ' � •aL4J "M .4 va •E t + C sl., ` vc i ec":, A g A c,3 c AG W c x > > 0 E aa, � .r .r a � y a c c "" . ... W c c s C. a a, o ca c a, a, O G.7 ) A W A E-' V W W A E.-. z •4 .. F. C 30O . • . N, ' , kti ,ti N_ 00 0; TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998/99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997/98 1997/98* 1998/99 GENERAL FUND: Local Taxes: Local Sales $ 2,751,000 $ 3,168,000 $ 3,352,000 Occupancy 165,000 172,000 177,000 Renters' 120,000 39,000 - Cable Franchise 160,000 180,000 194,000 Subtotal Local Taxes 3,196,000 3,559,000 3,723,000 Licenses &Permits: Business 64,000 61,000 63,000 Building 720,000 870,000 898,000 Miscellaneous Permits 26,500 38,500 40,000 Subtotal Licenses& Permits 810,500 969,500 1,001,000 Intergovernmental Revenues: County Shared 195,000 875,000 535,000 Weaver Park Operating Contribution 15,000 15,000 15,000 State Shared 3,091,000 3,079,000 3,443,000 State Grants 145,000 116,550 267,754 Federal Grants 268,034 295,003 505,592 Subtotal Intergovernmental Revenues: 3,714,034 4,380,553 4,766,346 Charges for Services 189,850 208,050 208,950 Fines 236,000 188,500 233,000 Interest on Investments 150,000 235,000 240,000 Miscellaneous Revenues 33,500 30,985 23,300 TOTAL GENERAL FUND $ 8,329,884 $ 9,571,588 $ 10,195,596 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998/99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997/98 1997/98* 1998/99 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 8,000 $ 15,000 $ 17,000 Intergovenmental Revenues: Highway Users Fuel Tax 1,514,000 1,471,000 1,577,000 Federal Grants 282,000 25,000 - Subtotal Intergovernmental Revenues: 1,796,000 1,496,000 1,577,000 Charges for Services 10,000 9,500 10,500 Interest on Investments 15,000 50,000 25,000 Miscellaneous Revenues 200 27,000 5,000 HIGHWAY FUND TOTALS 1,829,200 1,597,500 1,634,500 SEIZURE AND FORFEITURES FUND 20,000 180,249 50,000 HERITAGE FUND GRANTS 150,000 150,000 285,000 OFFICE OF SP. ED UC. & REHAB. SERV. 140,000 - - PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 140,000 140,000 145,000 Charges for Services 3,600 10,000 10,500 Interest on Investments - 4,000 3,000 Miscellaneous Revenues - 16,017 16,820 PUBLIC TRANSPORTATION TOTALS 143,600 170,017 175,320 TOTAL -SPECIAL REVENUE FUNDS $ 2,282,800 A $ 2,097,766 $ 2,144,820 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998/99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997/98 1997/98* 1998/99 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 49,264 $ 58,650 $ 43,817 TOTAL -DEBT SERVICE FUNDS 49,264 58,650 43,817 CAPITAL PROJECT FUNDS: Land Acquisition&Parks Development 2,500 30,000 - Pima County Bond Election Improvements 2,850,000 - - Alternative Water Resources Dev. Impact Fees 175,500 290,000 244,000 Townwide Roadway Dev. Impact Fees 1,050,000 1,025,000 1,843,000 Oro Valley Water Connection Fees 241,250 310,000 349,000 CDO Riverfront Park Construction Fund - - 166,000 TOTAL CAPITAL PROJECT FUNDS 4,319,250 1,655,000 2,602,000 ENTERPRISE FUNDS: Oro Valley Water Utility 4,314,101 4,506,200 4,803,113 TOTAL -ENTERPRISE FUND 4,314,101 4,506,200 4,803,113 TOTAL ALL FUNDS $ 19,295,299 $ 17,889,204 $ 19,789,346 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) 0 TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses)and Interfund Transfers Fiscal Year 1998/99 OTHER FINANCING INTERFUND 1998/99 TRANSFERS FUND SOURCES (USES) IN (OUT) GENERAL FUND: Proceeds from Capital Lease $ 129,000 $ - $ - $ - Transfer to Heritage Fund Grant (285,000) Transfer to Municipal Debt Service (722,824) Transfer to CDO Riverfront Park (1,908,922) Transfer to Library Construction Fund (20,000) TOTAL GENERAL FUND 129,000 - (2,936,746) SPECIAL REVENUE FUNDS: Proceeds from Capital Lease 45,000 Heritage Fund Grant 285,000 TOTAL SPECIAL REVENUE FUNDS 45,000 285,000 DEBT SERVICE FUNDS: Municipal Debt Service 722,824 TOTAL DEBT SERVICE FUNDS 722,824 CAPITAL PROJECTS FUNDS: Land Acquisition&Parks Development (479,210) CDO Riverfront Park Construction 2,388,132 Library Construction Fund 20,000 Proceeds from Issuance of COPs(Municipal Facilities) 915,030 TOTAL CAPITAL PROJECTS FUNDS 915,030 i I 2,408,132 (479,210) ENTERPRISE FUNDS: Proceeds from the Issuance of Bonds(Water Acquisition) 2,000,000 Proceeds from Capital Lease 45,000 TOTAL ENTERPRISE FUNDS 2,045,000 TOTAL ALL FUNDS 3,134,030 - 3,415,956 (3,415,956) SCHEDULED(1 OF 1) f TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998/99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1997/98 1997/98 1997/98* 1998/99 GENERAL FUND: Town Council $ 95,348 $ - $ 67,921 $ 68,197 Town Clerk 229,064 - 213,395 217,995 Magistrate Court 278,099 - 298,650 363,499 Town Manager 328,863 - 307,374 351,895 Finance 498,163 - 481,001 300,964 Economic Development - - - 305,215 Legal 242,589 - 223,164 355,652 Police 4,018,654 - 3,850,111 4,644,354 Police-Grant Contingencies - - - 147,795 Community Development: - . Community Development-Administration - - - 201,453 Planning&Zoning 564,582 - 556,502 891,524 Building Safety 365,843 - 309,669 415,701 Public Works 244,710 - 222,048 - Parks&Recreation 582,959 - 571,221 632,654 Custodial/Facility Maintenance 140,659 - 85,461 189,050 Subtotal-Community Development 1,898,753 - 1,744,901 2,330,382 General Administration 289,411 - 306,708 536,647 Contingency/Reserve 3,646,408 (699,850) - 3,108,910 TOTAL GENERAL FUND i $ 11,525,352 $ (699,850) $ 7,493,225 $ 12,731,505 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $ 2,315,902 $ - $ 1,330,042 $ 1,736,718 Contingency/Reserve 478,400 - 1,319,272 TOTAL HIGHWAY FUND $ 2,794,302 $ - $ 1,330,042 $ 3,055,990 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(1 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998/99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1997/98 1997/98 1997/98* 1998/99 SEIZURES&FORFEITURES FUND: Police $ 42,470 $ - $ 42,470 $ 224,634 Legal 1,000 - 1,000 6,073 TOTAL SEIZURES&FORFEITURES FUND $ 43,470 $ - $ 43,470 $ 230,707 HERITAGE FUND GRANTS $ 300,000 $ - $ 300,000 $ 570,000 OFFICE OF SR ED UC. &REHAB.SERV. $ 140,000 $ - $ - $ - PUBLIC TRANSPORTATION FUND $ 174,351 $ - $ 170,017 $ 247,951 TOTAL SPECIAL REVENUE FUNDS $ 3,452,123 $ - $ 1,843,529 $ 4,104,648 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 110,875 $ - $ 110,350 $ 104,000 Municipal Debt Service Fund 628,941 - 630,341 722,824 . TOTAL DEBT SERVICE FUNDS $ 739,816 $ - $ 740,691 $ 826,824 CAPITAL PROJECT FUNDS: LA CANADA DRIVE DEV.IMPACT FEES $ 249,162 $ - $ 25,000 $ - TOWNWIDE ROADWAY DEV.IMPACT FEES $ 77,000 $ - $ 34,000 $ 1,723,000 Contingency/Reserve 3,940,978 - - 4,427,464 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 4,017,978 $ - $ 34,000 $ 6,150,464 LAND ACQUISITION&DEVELOPMENT $ 542,779 $ - i $ 70,550 $ - *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(2 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998/99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1997/98 1997/98 1997/98* 1998/99 M __yl ALTERNATIVE WATER RESOURCE DEV.FEE $ 288,000 $ - $ 20,000 $ 655,377 PIMA COUNTY BOND ELECTION IMPROVE. $ 2,850,000 $ - $ - $ - ORO VALLEY WATER CONNECTION FEES $ 181,750 $ 699,850 $ 798,128 $ 93,290 . Contingency/Reserve .. - - - 487,943 TOTAL OV WATER CONNECTION FEES $ 181,750 $ 699,850 $ 798,128 $ 581,233 CDO RIVERFRONT PARK CONSTRUCTION $ - $ - $ - $ 2,554,132 MUNICIPAL FACILITIES CONSTRUCTION 4 $ - $ - $ - $ 915,030 LIBRARY CONSTRUCTION $ - $ - $ - $ 20,000 TOTAL CAPITAL PROJECT FUNDS $ 8,129,669 $ 699,850 $ 947,678 $ 10,876,236 ENTERPRISE FUNDS: ORO VALLEY WATER UTILITY $ 4,419,696 $ 1,515,000 $ 4,681,090 $ 6,131,861 Contingency/Reserve 2,740,681 (1,515,000) - 2,151,966 TOTAL ORO VALLEY WATER UTILITY $ 7,160,377 $ - $ 4,681,090 $ 8,283,827 WATER UTILITY ACQUISTION FUND $ 2,000,000 $ - $ - $ 2,000,000 TOTAL ENTERPRISE FUNDS $ 9,160,377 $ - $ 4,681,090 $ 10,283,827 TOTAL ALL FUNDS $ 33,007,337 $ - $ 15,706,213 $ 38,823,040 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(3 OF 3)